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AGENDA
ST.LOUISAREAREGIONALRESPONSESYSTEM
BOARDOFDIRECTORS
Thursday,November21,201311:30A.M.
EASTWESTGATEWAYCOUNCILOFGOVERNMENTS
1.CALLTOORDERBYDOLORESGUNN,CHAIR
2.APPROVALOFMINUTESOFOCTOBER17,2013
3.DISCUSSIONITEMS
A.ESponderProject DebbieBeezley
SMOCDutyOfficer
B.St.LouisRegionalESF8Group DebbieMays
BJCDirectorof
Emergency
Preparedness
4.ACTIONITEMS
A.St.LouisRegionalTHIRA DaleChambers
(ThreatHazardIdentificationandRiskAssessment) STARRS
B.FY2012/2011GrantFundingRedistribution NickGragnani
STARRS
5.OTHERBUSINESS
6.NEXTMEETINGANDADJOURNMENT
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STARRSBOARDOFDIRECTORS
MEETINGMINUTES
October17,2013
ThemeetingoftheSTARRSBoardofDirectorswascalledtoorderat11:30a.m.attheoffices
oftheEastWestGatewayCouncilofGovernments,OneMemorialDrive,St.Louis,Missouri,
withattendanceasfollows:
DirectorsPresent
DoloresGunn,President
AbeCook,Treasurer
GaryChristmann,Secretary
MaryAnderson
DebbieBeezley
JonBelmar
SamDotson
MikeFagan
RandyLay
JonLewis
JoannLeykam
ExOfficio
EdHillhouse
JohnNowak
BobPeters
LarryRingering
WarrenRobinson
MikeSmiley
JimTerry
MarkThorp
RobWylie
HopeWoodson
AlsoinattendancewereNickGragnani,BrianMarler,KarenKunkel,KyKee,DaleChambers,
LeahHummert,andJimWildofSTARRS/EastWestGatewayCouncilofGovernmentsstaff.
CALLTOORDER
DoloresGunn,PresidentandChair,calledthemeetingtoorder.
APPROVALOFMINUTES
MotionwasmadebyJonLewis,secondedbyDebbieBeezley,toapprovetheminutesofthe
September19,2013meeting.TheMotionpassedunanimously.
ANNOUNCEMENTS
NickGragnani,STARRS,introducednewSTARRSemployeeDaleChambers.
DISCUSSIONITEMS
MissouriBroadBandInitiative
MarkDuewell,MOSpatialDataInformationService(MISDA),providedthehistoryofthe
MissouriStructuresProjectandasummaryoftheongoingworkinvolvedingathering
informationandcreatingaclearinghouseofdigitalspatialinformationandtabulardatasets
containingresidentialandotherpointdataformappingandvalidationtasksacrossthestate.He
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advisedthatthedatacollectedisinvaluableinexpandingdatasharingpartnershipsandregional
workingcapacityforurbanandruralplanning,economicdevelopment,publicsafetyandservice
deliveryanalysis,aswellasprovidingvitalinformationduringemergencyeventsanddisasters.
Hissummaryincludedthetypeofdataadded,datacollectionstructurepointandfootprint
identificationmethods,andtheaccuracyreviewprocess.Henotedtheprojectwasfunded
throughtheNationalRecoveryActof2012.
Additionaldiscussionfollowedregardingthefurtheranalysisandsurveyrequiredtocomplete
thenextphaseoftheproject.JohnPosey,EWGCOG,advisedthatstaffwouldbeforwarding
MISDAssurveyseekingadditionalinformationtofire,policeandhealthdepartmentsinthenear
future.
MissouriOfficeofHomelandSecurity
2013GrantTerms&Conditions
LeahHummert,EWGCOG,summarizedtwosignificantpolicychangesoccurringatthestate
level,effectiveOctober1,2013,toensurethatallfederalgranttermsandconditionsarebeing
addressed.First,allpurchases$25,000andgreatermustbeapprovedinadvancebytheMissouri
OfficeofHomelandSecurity,aswellasspecificationspriortopostingandpurchaseordersand
contractsbeforetheyareissued.Secondly,STARRSwillberequiredtomaintainverifiable
certificationinformationforfundingrecipientsinhousesincetheprevioussystemoftracking
complianceofgrantrecipients,NIMSCast,isnolongeractive.Accordingly,staffwillbe
forwardingaquestionnaireseekinginformationfromanyandallwhohavereceivedasset,
trainingorplanningbenefitsfromUSASIgrantfunding.
ACTIONITEMS
SchoolEmergencyCommunicationsTaskForceReport
NickGragnani,STARRS,summarizedtheTaskForcesrecommendationsto:(a)provide
HomelandSecurityfundingtoprovideactiveshootertrainingprogramslikeAlert,Lockdown,
Inform,Counter,Evacuate(ALICE),RunHideFightandActiveShooterandIntruderResponse
Training(ASIRT)forallschoolsintheSt.LouisRegionand(b)toallowSTARRSstaffto
developanInvestmentJustificationfortheFY2014UASIgrantprogramtoobtainfundingfor
thisimportantsecurityenhancementforourschools.Therewasadiscussiontoaddtheabilityto
fundregionalschoolsthatwouldbeinterestedinobtainingcommunicationsequipmentfortheir
facilities.
MotionwasmadebyJimTerry,secondedbyRobWylie.Motionpassedunanimously.
2
RegionalSecurityExpenditures
NickGragnani,STARRS,summarizedstaffsrequestforthefollowingexpenditures,totaling
$1,313,207.TheexpenditureswillbefundedfromHomelandSecuritysPortSecurityandUrban
AreaSecurityInitiativegrantprograms.
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Action Description Amount
Purchase AmericanRedCross163,150brochures $29,995
Purchase ReutherFordtowvehicle $56,100
Purchase VeteranCorp.sheltersystem $27,300
Purchase ZollMedicaldefibrillatorsystem $38,700
Purchase MotorolaSolutions7dualbandradios $35,700
Contract HavronandAssociatesconsultingservicestodevelopHospital
Evacuation/MedicalTransportCoordinationplanningtools
$76,540
Purchase TurnKeyMobileSolutionsautomatedlicenseplaterecognitionsystem $85,035
Purchase EdRoehr34ballisticplates $16,660
Purchase FLIRSystems,Inc.Forwardlookinginfraredcamera $249,731
Contract
Extension
NC4PublicSector,LLCESponderuseandsupportthrough6/30/15 $354,808
SubAward St.CharlesCountySheriffsDepartmentSt.LouisFusionCenter
intelligenceanalystposition
$125,000
Contract MissouriFireandRescueTrainingInstituteprovideAllHazardsUnit
SituationLeaderandResourceLeaderTrainingclasses
$19,300
Contract NationalDisasterLifeSupportFoundationforbasicandadvanceddisaster
lifesupporttraining
$36,600
Contract BCFSHealthandHumanServicesEMSstriketeamleadertrainingclass $13,561
Contract Spec.RescueInternationaloneUSARplanningofficerandtechnical
informationspecialisttrainingclass
$26,965
Contract Spec.RescueInternationaloneUSARlogisticsspecialisttrainingclass $29,350
Purchase Kokatat,Inc.14drysuitswithliners $14,462
Purchase MotorolaSolutions,Inc.14dualbandradioswithbatteries,battery
chargers,remotespeaker,microphonesandcarryingcases
$77,400
ChiefDotsoninquiredaboutuseoftheESpondersystemandiftherehadbeenanystudiesdownon
theeffectivenessoftheregionaltool.Mr.GragnanistatedthatstaffwillprovideapresentationofE
SponderanditsuseattheNovemberBoardmeeting.
MotionwasmadebyRandyLay,secondedbyMikeFagan.TheMotionpassedunanimously.
NominatingCommitteeReport
NickGragnanisummarizedtherecommendationoftheNominatingCommitteetonominateLt.
EricLarson,St.LouisCountyMetropolitanPoliceDepartment,totheHazardousMaterials
CommitteeDr.MelissaStein,St.AnthonysMedicalCenterSt.Louis,totheHospital
PreparednessCommitteeandAndrewWillman,St.CharlesCountyDepartmentofCommunity
HealthandtheEnvironment,totheHospitalPreparedness&PublicHealthCommittee.
MotionwasmadebyJonBelmar,secondedbyAbeCook.Motionpassedunanimously.
OTHERBUSINESS
SamDotsonrequestedthestatusof2014UASIfundingandanyremaining2013washoutfunds.
3
Mr.GragnaniadvisedthatSt.LouisisonscheduletoreceiveFY2014funding.Henotedthat
theFY2014grantistiedtotheFederalbudgetwhichisbeingheldupintheU.S.Congress.He
statedthat2013washoutfundinginformationisunknownatthistime.
NEXTMEETING&ADJOURNMENT
MotiontoadjournthemeetingwasmadebyRobWylie,secondedbyMikeSmiley.Motion
passedunanimously.
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ThenextSTARRSBoardofDirectorsmeetingisscheduledforThursday,November21at11:30
a.m.atEastWestGatewayCouncilofGovernments.
ChairGunnadjournedthemeetingat12:34p.m.
_________________________
GaryChristmann,Secretary
4
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314.421.4220MO
618.274.2750IL
Fax314.231.6120
starrs@stlstarrs.org
www.stlstarrs.org
St.LouisAreaRegionalResponseSystem
Memoto:BoardofDirectors
From: Staff
Subject: ESponderProject
Date: November18,2013
TheESponderprojectbeganin2008withthepostingofarequestforproposals(RFP)fora
regionalDisasterIncidentManagementSystemthatwouldallowcollaborationbetween
hospitals,emergencymanagementandspecialtyresponseteams(Hazmat,policeSWAT/Tactical
Operations,USAR,etc.)viatheinternet.Afteranextensivereviewprocess,ESponderwas
selected,withimplementationbeginninginlate2009.AnESponderFocusGroupwascreated
consistingofrepresentativesfromacrosstheregionandfromseveraldisciplines.TheGroup
managedtheinitialconfigurationdesignanddeployment.Thesystembecamefunctionalforthe
regionsuseinearly2010duringtheH1N1Fluoutbreak.WiththeinceptionoftheSt.Louis
MedicalOperationsCenter(SMOC)useincreasedexponentiallylaterthatyear.
OneofthefirstrealtestsofESponderasaregionalcollaborationtoolwasthewinterstormsand
thespringtornadoesof2011.Duringtheseincidentstheregionsharedinformationforthefirst
time.ThatsameyearalsomarkedthefirstsignificantuseofESponderduringregional
exercises,whereitwasusedduringthe2011NationalLevelExercise(NLE)andthefirstSMOC
exercise.Usecontinuedtoexpandin2012and2013withESponderhavingbecomeakey
componentinregionalexercisesaswellasactualeventsthatincludednumeroustornado,
floodingandincidentsatregionalhospitals.
Recently,ausersurveywassentouttoover400STARRScommitteemembersandESponder
users.Therewereatotalof142responsesrepresentingalldisciplineswithintheSTARRS
structure.Thelargestgroupofresponsescamefromthehospitals,withfireresponderscoming
inaclosesecond.EightyninepercentofrespondersreportedthattheyhadusedESponderat
somepointinthepast,andseventypercentreportedthattheyhadusedESponderduringan
actualrealworldincidentorregionalexercise.ThetwomostcommonlyusedESponder
functionsreportedbyresponderswerethealertingservicesandreviewingsituationalstatus
messagesduringregionalincidentsandpostedbyvariousagencies.
GATEWAYTOWER,ONEMEMORIALDRIVE,SUITE1600,ST.LOUIS,MO63102 Coordination
Communication
Integration
WhenaskediftheythoughtESponderhadbeenbeneficialeightyfivepercentofresponders
reportedyes.WhenaskediftheywouldliketoseetheregioncontinuetouseasystemlikeE
Sponderinthefuture,eightysevenpercentoftherespondersreportedyes.Overalltheresultsof
thesurveywerepositive.
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BoardofDirectors
November18,2013
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TheregionsESpondersystemhasbeenfundedviatheUrbanAreaSecurityInitiative(UASI)
grantsinceitsinception.$589,000tobegintheprojectcamefromFY2007UASIgrant.An
additional$162,000wasaddedfromtheFY2009UASItoprovideathirdyearoffunctionality.
Withtheinitialgrantfundingconsumed,asecondgrantallocationwasapprovedfromtheFY
2011UASIgrantwhichfundedyearfour,fiveandsixoftheproject.Fundingcontinueswith
lineitembudgetforESponderintheFY2012andFY2013UASIgrants.Fundsareavailable
tocontinuetheprojectthroughJune30,2015,theseventhyearoftheproject.
Currently,thesoftwarevendorNC4,LLCdoesnothaveabillingschemethatwouldallow
individualagenciestosharethecostforaregionalsystem.Theonlybillingschemepossibleis
withasingleregionalagency.DiscussionisneededamongtheESponderFocusGroupandthe
regionalusersonhowtosustainthesystemoncegrantfundingisnolongeravailable.
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ESponderSurveyResults
STARRSBoardofDirectorsReport
21November2013
Page9
SurveyResponders
Page10 Page11 Page12 Page13 Page14 Page15
IamnotaprimaryuserofESpondersomycommentsmaynotbebeneficial.
11/13/20131:08PM
Thecalendarisgreatandhavingtheabilitytosendmessagesoutisamajorbenefit
11/13/201310:59AM
Wehavehadalotofissueswithpeople'spasswordsworkingonceestablishedandthishasbeena
bigbarriertoususingthesystemmorewidely.
11/12/20135:07AM
HelpfultotietogetherIllinoisandMissouriresourcesincaseofrealworldeventorlargeRegional
exercise.
11/12/201312:01AM
Idon'thaveanyknowledgeofthecontinuingcostsofthesystem,howeverwithitbeingMSbasedand
locallytailored,IwouldthinkcostswouldbelessformorefunctionalitythanwithanofftheshelfEM
program.IfI'mwrong,axeit,butipersonallyloveit
11/12/20138:27AM
ESponderisagreatsystemandshouldbecontinued.Ihaven'tseenanyothersimilarsystemthat
doesallthefunctionsthatESponderdoesforus.
11/12/20137:46AM
IthastakensometimetogetusupdatedontheinformationavailablebutIbelieveitisastrongtool
andIwouldhatetoseeitremoved.
11/11/20133:48PM
IbelieveESpondershouldcontinue.Itisinvaluableduringanincident.Youcanlogonandtrackwhat
ishappeningintheregionwithoutmaking200phonecallstoindividuals.Muchmoreefficient.
11/11/20131:02PM
Thisisacriticalsystemforcommunicationduringdisasters.Ittakesdisastermanagementtoanother
level.
11/11/201311:49AM
Iseeavaluetothisproject,butCCEhashadnotimetolearnorfigureouthowtoimplementthis
productintoouroperations.Thereisahugeamountofworkgettingdataenteredintothissystemto
makeitausefultool.AndwhydothatextraworkwhentheCADsystemhasallthatdataatour
fingertipsalready?Againasolidandusefulproject,wejusthaventhadtheresourcestomakeitsing.
11/11/20138:00AM
Weusethealertmessagingfordeployment/standbynotificationsanditworksgreat
11/11/20136:10AM
Ithinkit'sbeneficial,butIthinkitsverycumbersome.Idon'tknowifthereisabetterprogramout
there,orjustneedmoretrainingfocusedonESponder
11/10/201310:49AM
Theportalsaswellasavailabledatashouldbecustomizedtobemoreuserfriendly.Currentlyit
requirestoomuchnavigationtolocatecriticaldataofimportance.Tony
11/10/20139:52AM
Ithasbeenhelpfulwithbeingabletowatchandcommunicatebackinforthwithotheragencies
11/9/201310:11PM
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Verycostlyforthebenefitreceived.
11/9/20139:20AM
Thankyoufortheprogram
11/8/20139:46PM
ESponderisanexcellenttooltoinform&communicatewithourresponderstoprepareforan
incident,activateforanincident,orcommunicationsduringanactualincident.
11/8/20135:50PM
Thissystemhasbeenveryvaluableforregionalandjurisdictionalcommunications.Wehaveused
variouscomponetsofthesystemandarehappywiththeflexibilityofthesystem.
11/8/20135:16PM
WeuseESponderasacommunicationtoolnotifyingTeamMembersoftrainingandschedule
changes.
11/8/20134:32PM
Itisagoodsystem,wordneedstobespreadaboutitsbenefitsmoreeffectivelysuchasan
advertisingcampaign.
11/8/20134:21PM
WebsiteisusefulandourDepartmentusesdaily.ThewICSFormsportionareindireneedofbeing
updated.
11/8/20133:57PM
IthinkEsponderisstillinitsdevelopmentstages.Thereshouldbemoretopromotetheprogram.I
wouldliketoseeamore"buyin"bytheagencies.
11/8/20133:51PM
Itissuchagreattooltomanageourcommitteemeetingsandnotes!
11/8/20133:47PM
Basedontheinitialsetupofthesystemitseemsthatifwillbebeneficialincaseofactualneedata
truedisaster.
11/8/20132:47PM
Ouragencyhasusedthesystem,lovesthesystem,findsiteasytoloadagencyspecificitemsand
navigate
11/8/20132:10PM
IamcurrentlyusingtheESpondersystemonadailybasisforEMApurposes.
11/8/20132:02PM
TheESpondersystemisanimportanttoolthatIusemonthly.Itallowsmeinstantaccesstomy
regionalpeople.Onestopshopping.
11/8/20131:54PM
WeuseESponderonaweeklybasistocommunicatewithfirefighters.Thealertingsystemis
extremelybeneficial.WehavealsousedtheICSfunctionsonlocalexercisesandeventshowever,it
wascumbersomeandquirkytouse.
11/8/20131:50PM
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ItwouldbeashametoNOTcontinuethis,asthehospitalcommunityisnowfamiliarwiththis,anditis
awayforcommunityservicestocommunicationindisastersituationsespecially.
11/8/20131:41PM
ESponderisusedasthemainformofactivationandformasscommunicationbymygroup.Iftigoes
awayitwouldcreatealargegapinoursystem.
11/8/20131:37PM
OurhospitalhasembracedESponderasavaluabletool.Internally,weneedtocoordinatemuch
moretrainingonthecapabilitieswiththeowner.Thanks,JoeVitaleManager,EnvironmentalSafety
andSecurityCell3146003106
11/8/20131:17PM
wehaveimplementedthisaspartofouremergencyplan
11/8/20131:03PM
AswedevelopourEOP,ESponderisavitalcomponent
11/8/201312:38AM
ESponderhasproventobeaneffectivetoolinSTARRSresponse.
11/8/201312:33AM
It'sbeenagreattool.Onethatwehaveusedregionally.Pleasedon'tdiscontinuethesystemwehave
spentsomuchtimetraininganddeveloping.Theriskhasnotgoneaway,so,neithershouldour
managementtools.
11/8/201312:31AM
Thereisnothingtoreplaceit!
11/8/201312:22AM
ESponderhasbecomeacrucialpartofouroperation.
11/8/201312:12AM
ItwouldbeextremelybeneficialtoupgradetoSharePoint2010.
11/8/201311:59AM
Needgreatercolloborationandsharingduringactualevents.AcompleteinventoryofallSTARRS
paiditemswouldbegreatifavailableineSponder
11/8/201311:59AM
Haven'tusedthissystem.Ifothersareutilizingittotheiradvantage,thenitshouldbecontinued.Ifnot,
thendiscontinuetheproject.
11/8/201311:58AM
WewouldprefertouseESponderthanswitchto"AsystemlikeESponder"asreferredtoinquestion
#6.
11/8/201311:50AM
WhataretheotheroptionsoutthereforEmergencyManagementuse?
11/8/201311:48AM
ESponderisuserfriendlyandseemstobepreferredoverotheremergencyresponseprograms(i.e.
WebEOC...).Ouragencyusesitregularlyforcalldowndrills/alerts,mapplotting,infosharing,
etc...Weareverysatisfiedwithitscapabilities.
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11/8/201311:43AM
Ithinkthatatrainingprogramthatcanbeheldinhousewillbebeneficialtogetmoreusersinvolved.I
thinkitisdifficulttokeeppersonneluptodate.Thanksfortheuseofthesystem.
11/8/201311:38AM
IrelyheavilyontheESponderalertmessagingprogram.
11/8/201311:38AM
ipersonallylikeesponder,iwishicouldgetalinkonmydesktop,icanrememberitmoreifitsthere.
11/8/201311:37AM
Ithasbeenoneofthemostworthwhileprograms.
11/8/201311:36AM
Thebiggestchallengeisgetingthebuyinfromalltheorganizations.Ifonlyhalfofusareonitand
usingit,thentherestdonotget/seethemessagesandeventstatus.Perceptoinisafickledbeast.
MostorganizationshavetheirownEmergynotificationsystem,andtheperceptionbysomeisthisis
redundanttheymissthatthisistheirlinkwithCOMMUNITY...andnotjustforinternaluse.
11/8/201311:36AM
usefultool.newusersjumpingonboardregularly
11/8/201311:35AM
ShouldbereplacedbyWebEOC7
11/8/201311:33AM
Thisprogramisagreatasset.Ihaveusedthealertsandmonitoredduringevents.NowthatIhave
someoneelseinmyofficetoassistwithworkloadIplantobecomemorefamiliarwiththesystemand
lookforwardtousingitmorefrequently.
11/8/20138:00AM
IfEsponderwasnotprovidedat.nocostwewouldlookatotheroptions
11/7/20134:21PM
Page19
314.421.4220MO
618.274.2750IL
Fax314.231.6120
starrs@stlstarrs.org
www.stlstarrs.org
St.LouisAreaRegionalResponseSystem
GATEWAYTOWER,ONEMEMORIALDRIVE,SUITE1600,ST.LOUIS,MO63102 Coordination
Communication
Integration
Memoto: STARRSBoard
From: Staff
Subject: ReallocationofUnspentFundsfromtheFY2011&2012UASIGrants
Date: November18,2013
ThedeadlinesforexpendituresfromUrbanAreasSecurityInitiative(UASI)FY2011andFY
2012grantsarefastapproachingandananalysisofbothbudgetsshowtherearefundsremaining.
AllFY2011&FY2012UASIfundsmustbespentbyAugust31,2014.Thismeanspurchases
mustbeordered,equipmentinventoried,invoicespaid,andexpendituresreimbursedtoEastWest
Gateway.
TheattachedspreadsheetshowsthelineitempurchasesthatremaininbothUASIbudgets.There
isatotalof$1,086,053frombothFY2011andFY2012UASIgrantsthatneedtobe
redistributed.Inpreviousgrantyearsunspentfundswereassociatedwithequipmentpurchasesthat
werelessthanthebudgetedamountorbecausevariouslineitemswereacquiredfromother
fundingsources.TheFY2011&FY2012unspentfundsexistbecauselineitempurchaseshave
notbeensubmittedtostaffforprocurement.Additionally,afewlawenforcementlineitemswere
movedintoFY2010fromFY2011.WiththeMissouriOfficeofHomelandSecuritynow
reviewingbidspecifications,requestforbidsandpurchaseorders,thereislittletimeleftto
processtheFY2011andFY2012UASIbudgetlineitems.
Therefore,staffisrequestingapprovaltoredistributetheFY2011andFY2012UASIgrantfunds
toshovelreadyprojectsthatcanbeprocessedforprocurementandpresentedforapprovalin
JanuaryorFebruaryof2014.Theseprojectsmustmeetthegoalsandobjectiveswithinthe
investmentjustificationsfrombothfiscalyearUASIgrantapplications.Staffwillworkwiththe
STARRScommitteestoidentifyprojectsthatmeetthisconditionandpresentthemtothe
STARRSBudgetCommitteeforreviewandrecommendationtotheBoardofDirectorsatthe
December19,2013meeting.
StaffRecommendation:StaffrecommendsthattheBoardapprovetheredistributionofUASI
grantfundsasoutlinedontheattachedspreadsheet.
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FY2011&FY2012UASIUnspentFunds
Committee Project FiscalYearTotal
COAD CERT 2011 $55,867
Emergency
Management
ESponder&VideoDownlink
Enhancements 2011&2012 $96,040
LawEnforcement
ProtectiveSuits,Mast&
CameraSystem 2012 $302,046
MassFatality MassFatalityExercise 2011 $5,000
Miscellaneous VariousUnderBudgetItems 2012 $63,000
PublicHealth
FirstMeds,ClinicManager&
DataServerCapacity 2011&2012 $213,000
Staff Salaries 2011 $351,100
TOTAL $1,086,053