Primary Financials

Implementing the Primary Oracle
Financial Applications Release 11
Electronic Presentation
14046GC10
Production 1.0
October 1998
M07607
Authors Copyright © Oracle Corporation, 1998. All rights reserved.
Deborah Steffen This documentation contains proprietary information of Oracle Corporation. It is provided under a
license agreement containing restrictions on use and disclosure and is also protected by copyright
law. Reverse engineering of the software is prohibited. If this documentation is delivered to a U.S.
Government Agency of the Department of Defense, then it is delivered with Restricted Rights and the
following legend is applicable:
Technical Contributors
Restricted Rights Legend
and Reviewers
Barbara Bower Use, duplication or disclosure by the Government is subject to restrictions for commercial computer
software and shall be deemed to be Restricted Rights software under Federal law, as set forth in
Lois Houston subparagraph (c)(1)(ii) of DFARS 252.227-7013, Rights in Technical Data and Computer Software
Kathy Kelly (October 1988).
Shannon E. Kreps
This material or any portion of it may not be copied in any form or by any means without the express
Terri North
prior written permission of the Education Products group of Oracle Corporation. Any other copying is
Joe Ratkiewicz a violation of copyright law and may result in civil and/or criminal penalties.
Susan Valverde
If this documentation is delivered to a U.S. Government Agency not within the Department of
Defense, then it is delivered with “Restricted Rights,” as defined in FAR 52.227-14, Rights in Data-
General, including Alternate III (June 1987).
Publisher The information in this document is subject to change without notice. If you find any problems in the
documentation, please report them in writing to Worldwide Education Services, Oracle Corporation,
Lisa Patterson 500Oracle Parkway, Box SB-6, Redwood Shores, CA 94065. Oracle Corporation does not warrant
that this document is error-free.
All references to Oracle and Oracle products are trademarks or registered trademarks of Oracle
Corporation.
All other products or company names are used for identification purposes only, and may be
trademarks of their respective owners.
1
Implementing
Implementing the
the Primary
Primary Oracle
Oracle
Financial
Financial Applications
Applications
Release
Release 1111
Course
Course Introduction
Introduction
Copyright  Oracle Corporation, 1998. All rights reserved.

Objectives
Objectives
After
After completing
completing this
this course,
course, you
you should
should bebe able
able to
to
do
do the
the following:
following:
•• Determine
Determine thethe appropriate
appropriate system
system setup
setup options
options
and
and implementation
implementation considerations
considerations when
when
implementing
implementing Enterprise
Enterprise Management
Management
applications
applications
•• Determine
appropriate system
system setup
setup options
options
and
and implementation
considerations when
when planning
planning
to
to implement
implement Purchase
Purchase to to Pay
Pay applications
applications
•• Determine
appropriate system
system setup
setup options
options
and
and implementation
considerations when
when planning
planning
to
to implement
implement Order
Order toto Cash
Cash applications
applications
•• Describe
Describe the
the features
features and
and characteristics
characteristics of of
Oracle’
Oracle’ss common
common modules
modules in in relation
relation to
to
implementing
implementing financial
financial applications
applications
1-2 Copyright  Oracle Corporation, 1998. All rights reserved.
Planning
Planning for
for the
the Implementation
Implementation of
of the
the
Primary
Primary Financial
Applications
•• What
What are
are the
the core
core financial
applications that
that you
you
need
need toto manage
manage youryour enterprise?
enterprise?
•• How
How dodo you
you implement
implement the the flow
flow of
of information
information from
from
the
the purchase
purchase of of business
business properties
properties toto the
the payment
payment
and
and tracking
tracking ofof them?
them?
•• How
How dodo you
you identify
identify issues
issues inin the
the entry
entry of
of customer
customer
orders
orders and
and the
the receipt
receipt of of payments?
payments?
•• What
What other
other Oracle
Oracle features
features and
and products
products would
would help
help
you
you to
to implement
implement and and manage
manage your
your business
business and
and
applications?
applications?
•• How
How dodo you
you plan
plan toto integrate
integrate legacy
legacy system
system
information,
information, andand will
will you
you need
need toto extend
extend
applications?
applications?

Implementing
Implementing the
the Primary
Primary Oracle
Oracle
Financial
Applications
•• Enterprise
Management
•• Purchase
Purchase to
to Pay
Pay
•• Order
Order to
to Cash
Cash
•• Common
Common Modules
Modules

Enterprise
Management
•• Overview
Overview of
of Oracle
Oracle General
General Ledger
Ledger
•• Common
Common Financials
Financials Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle General
General Ledger
Ledger
•• Overview
Overview of
of Oracle
Oracle Assets
Assets
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Assets
Assets
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications
•• Reporting
Reporting Options
Options

Purchase
Purchase to
to Pay
Pay
•• Overview
Overview of
of Oracle
Oracle Purchasing
Purchasing
•• Overview
Overview of
of Oracle
Oracle Payables
Payables
•• Integration
Integration Between
Between Oracle
Oracle Purchasing
Purchasing and
and Oracle
Oracle
Payables
Payables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Purchasing
Purchasing
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Payables
Payables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Order
Order to
to Cash
Cash
•• Overview
Overview of
of Oracle
Oracle Order
Order Entry/Shipping
Entry/Shipping
•• Overview
Overview of
of Oracle
Oracle Receivables
Receivables
•• Overview
Overview ofof Oracle
Oracle Cash
Cash Management
Management
•• Integration
Integration Between
Between Oracle
Oracle Order
Order Entry
Entry And
And
Oracle
Oracle Receivables
Receivables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Order
Order Entry
Entry
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Receivables
Receivables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Common
Common Modules
Modules
•• Oracle
Oracle Workflow
Workflow
•• Oracle
Oracle Flexfields
Flexfields
•• Oracle
Oracle Alert
Alert
•• Oracle
Oracle Applications
Applications System
System Administration
Administration
•• Extending
Extending the
the Oracle
Oracle Applications
Applications

Implementation
Implementation Overview
Overview
Setup applications
Processes
and organized
Wizard setup steps
Perform
Perform Common
Common Tasks
Tasks First
First
•• Common
Common applications
applications
•• Common
Common process
process of
of product
product family
family
•• Products
Products

Common
Common Oracle
Oracle Applications
Applications Features
Features
•• Use
Use of
of folders
folders
•• Flexfields
Flexfields
•• QuickCodes
QuickCodes
•• Multiple
Multiple organization
organization support
support

Folders
Folders
•• Customize
Customize aa folder
folder block:
block:
–– Show
Show
–– Hide
Hide
–– Move
Move
–– Modify
Modify appearance
appearance
•• Retrieve
Retrieve different
different records
records
into
into aa folder
folder
•• Manage
Manage different
different folder
folder
definitions
definitions

Customizing
Customizing Oracle
Oracle Applications
Applications Using
Using
Flexfields
Flexfields
Oracle General Ledger Oracle Assets

Application
windows
User-defined flexfield windows

Key
Key and
and Descriptive
Descriptive Flexfields
Flexfields
Key flexfields
build unique __ Item Information _________
entity identifiers COM Computer
Category
Item 876 Monitor
Color LTN Light tan
Descriptive
flexfields
Payment Type CC
gather
Store 54321
additional
Dept 987 information
Number 4958-2938-4747
Exp. Dt 12 - 99

Flexfield
Flexfield Structures
Structures and
and Flexfield
Flexfield
Segments
Segments
Item Information Flexfield
Segments: __ Item Information _______________

(Category, COM Computer
Item, Category
Color) Item 876 Monitor
Color LTN Light tan
Structure:
(Category Segment + Item Segment + Color Segment)

QuickCodes
QuickCodes Overview
Overview
•• User-defined
User-defined values
values
•• Appear
Appear in
in list
list of
of values
values
•• Can
Can add
add and
and disable
disable values
values in
in list
list
•• Usually
Usually used
used for
for reporting
reporting or
or querying
querying
•• Examples
Examples of
of customer
customer calls:
calls:
I’m bankrupt The check’s in the mail

Multiple Organization Support
A server-side enhancement that affects

Oracle applications
Database Applications User

server server community

Summary
Summary
•• Folders
Folders are
are used
used toto customize
customize the
the presentation
presentation of
of
data
data
•• Flexfields
Flexfields are
are used
used toto meet
meet unique
unique business
business
requirements
requirements
•• Quickcodes
Quickcodes are are user-defined
user-defined values
values that
that appear
appear in
in
lists
lists of
of values
values
•• Multiple
Multiple Organization
Organization Support
Support isis used
used for
for keeping
keeping
transaction
transaction data
data secure
secure and
and separate
separate without
without
having
having multiple
multiple installations
installations of
of aa product
product

2
Enterprise
Management
Introduction
Introduction

Objectives
Objectives
After
After completing
completing this
this unit,
unit, you
you should
should be
be able
able to
to
determine
determine the
the appropriate
appropriate system
system setup
setup options
options and
and
implementation
considerations when
when implementing
implementing
Enterprise
Management applications.
applications.

Planning
Planning for
for the
the Management
Management of
of Your
Your
Enterprise
Enterprise
•• What
What needs
needs toto be
be set
set up
up for
for all
all financial
financial
applications?
applications?
•• What
What dodo you
you need
need to
to plan
plan for
for when
when creating
creating andand
setting
setting upup charts
charts of
of accounts,
accounts, journals,
journals, and
and
budgets?
budgets?
•• What
What implementation
considerations are are unique
unique to to
Oracle
Oracle Assets?
Assets?
•• How
How isis information
information shared
shared and
and howhow does
does itit flow
flow
between
between other
other Oracle
Oracle applications?
applications?
•• What
What reporting
reporting options
options will
will you
you implement?
implement?

Managing
Managing Your
Your Enterprise
Enterprise
Ledger Assets
Accounts
Journals
Budgets
Repository of information
from other Oracle
applications and systems
Reports
3
Enterprise
Management
Overview
Overview of
of Oracle
Oracle General
General Ledger
Ledger

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle General
General Ledger.
Ledger.

Central
Central Repository
Repository for
for Organization’
Organization’ss
Journal entries
Information
Information
Actual accounting Budget accounting Encumbrance

information information accounting information
Account balances
General Ledger Reports

Online

Major
Major Functions
Functions and
and Features
Features
Oracle
Oracle General
General Ledger
Ledger is
is aa comprehensive
comprehensive financial
financial
management
management solution
solution that
that facilitates
facilitates the
the following
following
tasks:
tasks:
•• Financial
Financial controls
controls
•• Data
Data collection
collection
•• Information
Information access
access
•• Financial
Financial reporting
reporting and
and analysis
analysis

Overview
Overview of
of Oracle
Oracle General
General Ledger
Ledger
Ana ecord
lyze R
Oracle Rev
ulate iew
anip General Ledger
M

Accounting
Accounting Cycle
Cycle
Open period
Post
Create
journal
entries Review
Correct
Run reports errors
and close period
Verify
balances
Review and correct
balances
Translate Subsidiary
foreign balances balances
Consolidate
Budgeting
Budgeting Cycle
Cycle
Define budgets
Define budget
organizations
Define budget Define Enter and change

formulas MassBudgets budget amounts
or journals
Calculate budgets
Report on
budgets
Freeze budgets
Top-Down
Top-Down Cycle
Cycle Bottom-Up
Bottom-Up Cycle
Cycle
•• Enter
Enter and
and post
post budgets
budgets •• Enter
Enter and
and post
post
for
for top-level
top-level masters
masters and
and departmental
departmental budgets.
budgets.
set
set targets
targets for
for lower-level
lower-level •• Report
budgets. Report and
and inquire
inquire
budgets. against
against budget
budget amounts
amounts
•• Enter
Enter and
and post
post to
to roll
roll up
up to
to totals.
totals.
departmental
departmental budgets.
budgets. •• Adjust
Adjust budget
budget amounts.
amounts.
•• Compare
Compare master
master budgets
budgets •• Review
Review andand freeze
freeze
to
to children
children budgets
budgets and
and budgets.
identify budgets.
identify over/under
over/under
conditions
conditions using
using
summary
summary account
account
inquiries
inquiries and
and reports.
reports.
•• Adjust
Adjust oror reallocate
reallocate
budgets.
budgets.
•• Review
Review andand freeze
freeze
budgets.
budgets.
Integrating
Integrating with
with Subledgers
Subledgers
Oracle General Ledger is the central repository for
accounting information, receiving transactions from
financial and manufacturing subledgers.
Oracle
General
Manufacturing Ledger Financial
subledgers subledgers

Integrating
Integrating with
with Subledgers
Subledgers
Transfer in summary Automatic or manual

or detail
Journal
Subledgers GL_INTERFACE Import
GL_JE_LINES
GL_BALANCES Post GL_JE_HEADERS
GL_JE_BATCHES

Using
Using Open
Open Interfaces
Interfaces
•• You
You can
can integrate
integrate with
with external
external systems
systems by
by using
using
delivered
delivered open
open interfaces.
interfaces.
•• You
You can
can write
write import
import programs
programs toto import
import data
data from
from
an
an external
external system
system or or from
from your
your previous
previous
accounting
accounting system.
system.
•• You
You can
can initiate
initiate aa full
full account
account validation
validation process
process
during
during import.
import.

Information
Information Shared
Shared with
with Subledgers
Subledgers
•• The
The Oracle
Oracle General
General Ledger
Ledger setset of
of books,
books,
consisting
consisting of
of aa calendar,
calendar, currency,
currency, and
and chart
chart of
of
accounts
accounts
•• The
The Oracle
Oracle General
General Ledger
Ledger exchange
exchange rates,
rates,
including
including conversion
conversion rate
rate types,
types, daily
daily rates,
rates, period
period
rates,
rates, and
and historical
historical rates
rates
•• The
The Oracle
Oracle General
General Ledger
Ledger journal
journal entry
entry sources
sources
and
and categories
categories used
used to
to record
record information
information about
about
the
the origination
origination and
and purpose
purpose of of transactions
transactions

Basic
Basic Business
Business Needs
Needs
•• Use
Use subledger
subledger products
products in
in aa single
single installation
installation
•• Support
Support any
any number
number of
of operating
operating units
units
•• Secure
Secure access
access to
to data
data
•• Sell
Sell and
and ship
ship from
from different
different operating
operating units
units
•• Purchase
Purchase and
and receive
receive with
with different
different operating
operating
units
units

Summary
Summary
•• Oracle
Oracle General
General Ledger
Ledger is
is the
the central
central repository
repository for
for
accounting
accounting information,
information, receiving
receiving transactions
transactions
from
from financial
financial and
and manufacturing
manufacturing subledgers.
subledgers.
•• The
The “three
“three C’
C’s”
s” are
are chart
chart of
of accounts,
accounts, currency,
currency,
and
and calendar.
calendar.
•• Except
Except for
for Oracle
Oracle Assets,
Assets, all
all subledgers
subledgers integrate
integrate
with
with Oracle
Oracle General
General Ledger
Ledger (GL)
(GL) through
through the
the
GL_INTERFACE
GL_INTERFACE table.
table.

4
Enterprise
Management
Common
Common Financial
Financial Setup
Setup Steps
Steps

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations that
that are
are
common
common to to Oracle
Oracle General
General Ledger
Ledger and
and Oracle
Oracle
applications.
applications.

Common
Common Setup
Setup Steps
Steps
Accounting calendar
Sets of books
Functional currency
Hierarchies Accounts
Chart of accounts
Business
Business Requirements
Requirements Analysis
Analysis
Objectives
Objectives
•• Identify
Identify the
the company’
company’ss financial
financial and
and operating
operating
structure.
structure.
•• Conduct
Conduct aa current
current business
business baseline
baseline and
and
document
document thethe company’
company’ss business
business processes.
processes.
•• Organize
Organize the
the processes
processes into
into scenarios
scenarios that
that reflect
reflect
the
the requirements.
requirements.
•• Incorporate
Incorporate inin the
the scenarios
scenarios future
future business
business
processes.
processes.

Account
Account Structures
Structures and
and Reporting
Reporting Needs
Needs
•• Determine
Determine thethe factors
factors by
by which
which your
your organization
organization
analyzes
analyzes financial
financial performance
performance and
and wants
wants toto
produce
produce reports.
reports.
•• Make
Make sure
sure that
that you
you can
can generate
generate required
required financial
financial
reports
reports based
based on on the
the segments
segments in
in your
your accounting
accounting
flexfield.
flexfield.
•• Review
Review reports
reports currently
currently produced
produced outside
outside ofof GL
GL
(spreadsheets)
(spreadsheets) and and determine
determine whether
whether adding
adding
segments
segments willwill allow
allow you
you to
to produce
produce them
them from
from GL.
GL.
•• Determine
Determine howhow youyou need
need to
to summarize
summarize data
data
organizationally,
organizationally, based
based on
on management
management
structures.
structures.
Perform
Perform Three
Three Tasks
Tasks to
to Create
Create aa
Set
Set of
of Books
Books
Western Region
CA NV OR
E W E W E W
Define a chart of accounts
Define an Define currencies

accounting calendar

Sets
Sets of
of Books
Books
Multiple sets of books
Consolidate
One holding
company

Sharing
Sharing aa Set
Set of
of Books
Books Across
Across
Oracle
Oracle Applications
Applications
Chart of accounts
Value sets
Segment values
Security rules
Cross-validation rules
Accounting calendar
Periods
Period types
Currencies

Chart
Chart of
of Accounts
Accounts Design
Design
Western Region
California Nevada Oregon
East West East West East West

Flexfield
Flexfield Segments
Segments Reflect
Reflect Your
Your Industry
Industry
and
and Reporting
Reporting Requirements
Requirements
Manufacturing:
Company Cost Account Product Product Sub-

center line account
News distribution:
Division Account Region Story Distribution
Project oriented:
Company Account Department Project Project

type

Areas
Areas to
to Consider
Consider When
When Designing
Designing Your
Your
Accounting
Accounting Flexfield
Flexfield
•• Rollups
Rollups
•• Subledger
Subledger dumping
dumping

Areas
Areas to
to Consider
Consider When
When Designing
Designing Your
Your
Accounting
Flexfield
•• Too
Too many
many segments
segments
•• Plan
Plan for
for the
the future
future

Areas
Areas to
to Consider
Consider When
When Designing
Designing Your
Your
Accounting
Flexfield
•• Plan
Plan for
for the
the future
future
•• Data
Data entry
entry

Areas
Areas to
to Consider
Consider When
When Designing
Designing Your
Your
Accounting
Flexfield
•• Numbering
Numbering scheme
scheme of
of segments
segments

Assign
Assign Related
Related Detail-Level
Detail-Level Values
Values in
in
Ranges
Ranges
Region Parent Range

Region A 100 101-199
Region B 200 201-299

Assign
Assign Account
Account Numbers
Numbers by
by
Classification
Classification and
and Reporting
Reporting Category
Category
Left
Left to
to Right
Right in
in the
the Account
Account Number
Number
Example
Accounts beginning with 1..................Assets
Accounts beginning with 2..................Liabilities
Accounts beginning with 11-14...........Current assets
Accounts beginning with 15-19...........Noncurrent assets
Accounts beginning with 0..................Statistics

Balancing
Balancing Segment
Segment
Balancing Segment
Company Cost Center Account

00 A01 1000 Cash
01 A02 1200 Acct. Rec.

Using
Using Dependent
Dependent and
and Independent
Independent
Segments
Segments
Independent Dependent
Segment Segment
1100 0001 Cash Bank of Alaska

1100 0002 Cash Bank of America
1700 0001 Fixed Asset Building #3

1700 0002 Fixed Asset Building #4

Value
Value Sets
Sets
Value_set Value_set Value_set

1 2 3
Format: Format: Format:
Char Char Char
Max size: Max size: Max size:

2 3 4
Validation: Validation: Validation:
Independent Independent Independent
Balancing Segment Cost Center Natural Account

01 100 HEAD
02 101 1000
03 999 9999

Summary
Summary Accounts
Accounts
Corporate Budget
Total Master: None
Divisions
Sales Budget Marketing Budget

Master: Corporate Master: Corporate
Western Budget Eastern Budget Public Relations Trade Shows

Master: Sales Master: Sales Budget Master: Budget
Mktg Master: Mktg
Total Total
Sales Marketing

Cross-Validation
Cross-Validation Rules
Rules
-- Part Numbers ----------------------------------------
Part COM - 876 - LTN
Description Computer-Monitor-Light Tan
Part Number Structure Part Number Structure

Part COM Computer Part COM Computer
or
Category 876 Monitor Category 626 4-Wheel
Color LTN Light Tan Color LTN Light Tan
COM - 876 - LTN COM - 626 - LTN

Steps
Steps for
for Defining
Defining Your
Your Chart
Chart of
of
Accounts
Accounts
1.
1. Define
Define value
value sets.
sets.
2.
2. Define
Define account
account structure.
structure.
3.
3. Define
Define rollup
rollup groups.
groups.

Steps
Steps for
for Defining
Defining Your
Your Chart
Chart of
of
Accounts
Accounts
4.
4. Define
Define account
account segment
segment values.
values.
5.
5. Define
Define security
security rules.
rules.
6.
6. Define
Define cross-validation
cross-validation rules.
rules.
7.
7. Define
Define descriptive
descriptive flexfields.
flexfields.
8.
8. Define
Define account
account shorthand
shorthand aliases.
aliases.
9.
9. Define
Define summary
summary accounts.
accounts.
10.Create
10.Create account
account combinations.
combinations.

Potential
Potential Problems
Problems with
with
Dynamic
Dynamic Insertion
Insertion
The
The combination
combination of of dynamic
dynamic insertion
insertion and
and well-
well-
crafted
crafted cross-validation
cross-validation rules
rules can
can significantly
significantly
decrease
decrease datadata entry
entry effort
effort while
while maintaining
maintaining control
control
over
over new
new account
combinations. However,
However, consider
consider
the
the following
following points:
points:
•• IfIf you
you enable
enable dynamic
dynamic insertion
insertion without
without defining
defining
cross-validation
cross-validation rules,
rules, you
you run
run aa risk
risk of of creating
creating
inappropriate
inappropriate account
combinations.
•• IfIf you
you create
create an
an undesirable
undesirable combination
combination and and then
then
later
later pass
pass aa rule
rule to
to prevent
prevent using
using itit in
in the
the future,
future,
you
you must
must disable
disable the
the undesirable
undesirable combination,
combination,
because
because the the validation
validation process
process does
does not not check
check
rules
rules for
for existing
existing combinations.
combinations.
Converting
Converting
•• Complete
Complete setup
setup
•• Load
Load segment
segment values
values
•• Train
Train end
end users
users on
on
new
new chart
chart of
of accounts
accounts

Calendars
Calendars
Define multiple calendars and assign them to a set of books
Set of books 1 Monthly calendar

Set of books 2 Quarterly calendar
Define period types
Month
Quarter
Year
Week

Period
Period and
and Year-End
Year-End Accounting
Accounting
Information
Information
Old period New period Year-end

balances balances balances

Adding
Adding Periods
Periods to
to aa Calendar
Calendar
•• There
There can
can be
be no
no gaps
gaps between
between nonadjusting
nonadjusting
accounting
accounting periods.
periods.
•• Accounting
Accounting periods
periods cannot
cannot overlap,
overlap, except
except for
for
adjusting
adjusting periods.
periods.
•• Adjusting
Adjusting periods
periods must
must overlap
overlap nonadjusting
nonadjusting
periods.
periods.
•• Period
Period ordering
ordering must
must be
be based
based on
on the
the period
period
starting
starting dates.
dates.

Transaction
Transaction Calendar
Calendar
x
x
x
x
x x
x
x x
x

Enter
Enter Transactions
Transactions in
in Multiple
Multiple Currencies
Currencies
Pounds
Francs
Yen
Dollars

Summary
Summary
•• A
A set
set of
of books
books determines
determines the the functional
functional currency,
currency,
the
the account
account structure,
structure, and and the
the accounting
accounting calendar
calendar
for
for each
each company
company or or group
group of of companies.
companies.
•• The
The chart
chart ofof accounts
accounts is is the
the backbone
backbone of of
information
information flowflow throughout
throughout the the organization;
organization; allall of
of
the
the other
other modules,
modules, including
including the the general
general ledger,
ledger,
depend
depend on on it.
it.
•• A
A chart
chart of
of accounts
accounts is is made
made up up of
of flexfield
flexfield
segments.
segments.
•• You
You should
should design
design aa chart
chart of of accounts
accounts that
that reflects
reflects
the
the way
way you
you run
run your
your business
business now now and
and anticipates
anticipates
the
the way
way you
you will
will run
run itit in
in the
the future.
future.
Summary
Summary
•• When
When defining
defining an
an account
account structure,
structure, consider
consider the
the
following:
following:
–– Security
Security rules
rules
–– Cross-validation
Cross-validation rules
rules
–– Summary
Summary accounts
accounts
–– Value
Value sets
sets
–– Rollup
Rollup groups
groups

5
Enterprise
Management
Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle General
General Ledger
Ledger

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations in
in
implementing
implementing Oracle
Oracle General
General Ledger.
Ledger.

Topics
Topics
•• Journal
Journal entry
entry
•• Posting
Posting
•• Timing
Timing of
of processes
processes in
in aa closing
closing cycle
cycle
•• Allocations
Allocations
•• Recurring
Recurring journals
journals
•• Foreign
Foreign currency
currency
•• Consolidations
Consolidations
•• Budgeting
Budgeting

Journal
Journal Entry
Entry Types
Types
Basic
journal
entry
Reversing
journal entry
Recurring
entries
Mass
Allocations

Journal
Journal Creation
Creation Methods
Methods
Manual Entry
• Reversals
• Recurring
• MassAllocations
Journal Import
Journal Wizard

Implementation
Implementation Considerations
Considerations for
for
Journals
Journals
•• Naming
Naming standards
standards
•• Batching
Batching standards
standards
•• Use
Use of
of batch
batch and
and journal
journal controls
controls

Implementation
Considerations for
for
Journals
Journals
•• Account
Account code
code aliases
aliases
•• Folders
Folders
•• Document
Document sequencing
sequencing

Implementation
Considerations for
for
Journals
Journals
•• Freezing
Freezing sources
sources of
of imported
imported journals
journals
•• Journal
Journal approvals
approvals

Implementation
Considerations for
for
Journals
Journals
•• Using
Using Journal
Journal Wizard
Wizard versus
versus entering
entering journal
journal
directly
directly
•• Elimination
Elimination journal
journal entries
entries

Implementation
Considerations for
for
Journals
Journals
•• Statistical
Statistical journal
journal entries
entries

Update
Update Balances
Balances by
by Posting
Posting Journals
Journals
Account Balance
Prepost $500
Journal 25
After post $525
Enter journal
Post journal

Accounting
Accounting Periods
Periods
•• Open
Open
•• Closed
Closed
•• Permanently
Permanently Closed
Closed
•• Never
Never Opened
Opened
•• Future-Entry
Future-Entry

MassAllocations
MassAllocations
Formula:
Benefit expense for unit = Department total benefit expense
number of people / total number of people
*
Departmental allocation for benefits
10 employees 8 employees 5 employees

Step-Down
Step-Down Allocations
Allocations
Define allocation formula
Calculate allocation entry

Repeat for
each level
of your
allocation
Post allocation entry

Generating
Generating and
and Posting
Posting Using
Using
MassAllocations
MassAllocations
•• Reverse
Reverse existing
existing balances
balances
•• Post
Post new
new allocation
allocation amounts
amounts
•• Generate
Generate journals
journals that
that increment
increment the
the existing
existing
balances
balances to
to match
match the
the current
current allocation
allocation amount
amount

Three
Three Ways
Ways to
to Define
Define Recurring
Recurring Journals
Journals
Skeleton
Dr. Salary Expense...............................<No amount>

Cr. Salaries Payable.......................<No amount>
Standard
Dr. Salary Expense...................<Constant amount>

Cr. Salaries Payable............<Constant amount>
Formula
Dr. Salary Expense.....................<Variable amount>

Cr. Salaries Payable..............<Variable amount>

Three
Three Concepts
Concepts That
That Pertain
Pertain to
to Currency
Currency
Conversion
Translation
Revaluation

Conversion
Conversion
Oracle General Ledger automatically converts amounts
in foreign currency journals to currency equivalents
using supplied daily rates.
Foreign
currencies
Functional
currency

Conversion
Conversion Rates
Rates
•• Spot:
Spot: An
An exchange
exchange raterate that
that you
you enter
enter to to perform
perform
conversion
conversion based
based on on the
the rate
rate on
on aa specific
specific date.
date. ItIt
applies
applies toto the
the immediate
immediate delivery
delivery of of aa currency.
currency.
•• Corporate:
Corporate: An An exchange
that you
you define
define toto
standardize
standardize rates
rates for
for your
your company.
company. This This rate
rate is
is
generally
generally aa standard
standard market
market rate
rate determined
determined by by
senior
senior financial
financial management
management for for use
use throughout
throughout
the
the organization.
organization.
•• User:
User: An
An exchange
that you
you specify
specify when
when youyou
enter
enter aa foreign
foreign currency
currency journal
journal entry.
entry.
•• EMU
EMU Fixed:
Fixed: An An exchange
that General
General Ledger
Ledger
provides
provides automatically
automatically whenwhen you
you enter
enter journals
journals
using
using aa foreign
foreign currency
currency that
that has
has aa fixed
fixed
relationship
relationship with
with the
the euro.
euro.
Multiple
Multiple Reporting
Reporting Currency
Currency Reports
Reports
Reporting Monthly
set of books reports
Francs
Pounds
Primary
set of books
in US dollars
Euro

Use
Use MRC
MRC Under
Under These
These Conditions
Conditions
•• You
You operate
operate in
in aa country
country whose
whose unstable
unstable currency
currency
makes
makes itit unsuitable
unsuitable forfor managing
managing your your business.
business.
You
You need
need to
to manage
manage youryour business
business in in aa more
more
stable
stable currency
currency andand still
still be
be able
able to to report
report your
your
transactions
transactions andand account
account balances
balances in in the
the unstable
unstable
local
local currency.
currency.
•• Your
Your company
company is is multinational,
multinational, and and you
you need
need toto
report
report financial
financial information
information in in aa common
common
functional
functional currency
currency other
other than
than that
that ofof the
the
transaction
transaction oror your
your primary
primary functional
functional currency.
currency.
•• You
You operate
operate in
in aa country
country that
that is
is part
part ofof the
the
European
European Monetary
Monetary Union
Union (EMU),
(EMU), and and youyou want
want toto
concurrently
concurrently report
report in
in euro
euro in in preparation
preparation for for the
the
single
single European
European currency.
currency.
Translation
Translation
Foreign
currencies
Translation
Functional
currency

Rates
Rates Used
Used for
for Translation
Translation
Account Type Balance/Rate Used in Translation

Assets Cumulative balance and Period End Rate
Liabilities Cumulative balance and Period End Rate
Revenue Periodic balances at Period Average Rates
Expense Periodic balances at Period Average Rates
Equity Cumulative balance and Period End Rate,
unless Historical Rates are defined
for these accounts

Revaluation
Revaluation
Revaluation is a process that reviews foreign currency
transactions, reconverts them to the functional currency using
the revaluation rate, then creates a journal entry to adjust
the functional balance to the reconverted amount.
Foreign
currencies Conversion at
the time of the
Functional foreign currency
currency transaction
Foreign Revaluation at
currencies the end of the
accounting
Functional period
currency

Running
Running aa Consolidation
Consolidation
Set of books 1 Set of books 2 Set of books 3

Company D
Company A
Company E
Company B Company C
Company F
Run consolidation
Parent
Company A
Company B
Company C
Company D
Company E
Company F

Set
Set of
of Books
Books Consolidation
Consolidation
Reporting from Using Global Consolidation
summary accounts System
using FSG
f
Set o A f
Set o B
s
book book
s
Co 3
Co 2 A
SOB B
Co 1 SOB
oks lidation
o o
Set of b Cons books
f
set o
Consolidate within Consolidate between

a set of books a set of books

Implementation
Considerations for
for
Consolidations
Consolidations
•• Design
Design and
and mapping
mapping ofof segment
segment rules
rules and
and account
account
range
range rules
rules
•• Audit
Audit mode
mode for
for determining
determining what
what subsidiary
subsidiary
accounts
accounts actually
actually mapped
mapped toto what
what accounts
accounts at
at the
the
parent
parent
•• Run
Run in
in test
test mode
mode to
to ensure
ensure expected
expected results
results
•• Performance
Performance benchmark
benchmark
•• Data
Data movement
movement considerations
considerations

Budgeting
Budgeting
December 1998
CC100
A B V
Salaries 14,000 15,000 1,000

Supplies 4,000 3,500 (500)
Travel 1,500 1,700 200
TOTAL 19,500 20,200 700

Creating,
Creating, Maintaining,
Maintaining, and
and Tracking
Tracking
Budgets
Budgets
•• Create
Create multiple
multiple budgets
budgets and
and forecasts.
forecasts.
•• Control
Control user
user access
access to
to budgets.
budgets.
•• Create
Create budget
budget organizations
organizations toto mirror
mirror the
the various
various
levels
levels of
of your
your company’
company’ss organization
organization and
and to
to
control
control user
user access
access toto the
the budget
budget information.
information.
•• Structure
Structure your
your budget
budget into
into an
an unlimited
unlimited number
number of
of
levels.
levels.
•• Create
Create master-detail
master-detail budgets.
budgets.

Completing
Completing the
the Budget
Budget Accounting
Accounting Cycle
Cycle
Step 1: Define budgets and budget organizations
Step 2: Enter budgets
Step 3: Review and correct budgets
Step 4: Freeze budgets
Step 5: Report on budgets

Budgeting
Budgeting Methods
Methods
•• Create
Create budget
budget formulas
formulas to
to allocate
allocate budget
budget
amounts
amounts
•• Create
Create flexible
flexible budget
budget formulas
formulas
•• Use
Use MassBudgets
MassBudgets
•• Use
Use Master/detail
Master/detail budgets
budgets
•• Upload
Upload budgets
budgets from
from aa spreadsheet
spreadsheet
•• Use
Use top-down,
top-down, bottom-up,
bottom-up, or
or middle-out
middle-out budgeting
budgeting

Methods
Methods for
for Allocating
Allocating and
and Reporting
Reporting
Budget
Budget Amounts
Amounts
Top-down Middle-out Bottom-up

budgeting budgeting budgeting
Budget goal
Total budget
allocate down
1/3 1/3 1/3 125,000 350,000 210,000
Dept A Dept B Dept C Dept A Dept B Dept C

Implementation
Considerations When
When
Planning
Planning Your
Your Budget
Budget Requirements
Requirements
•• Do
Do you
you need
need the
the audit
audit trail
trail that
that budget
budget journals
journals
provide?
provide?
•• Do
Do you
you require
require aa balance
balance sheet
sheet budget?
budget?
•• Will
Will you
you budget
budget inin aa centralized
centralized or or distributed
distributed
mode?
mode?
•• What
What will
will your
your budget
organizations be? be?
•• Will
Will you
you need
need additional
additional budgets
budgets forfor reforecasting
reforecasting
or
or “what-if”
“what-if” scenarios?
scenarios?
•• Will
Will you
you budget
budget using
using Budget
Budget Wizard,
Wizard, another
another
spreadsheet,
spreadsheet, oror directly
directly into
into Oracle
Oracle General
General
Ledger?
Ledger?
•• What
What will
will your
your budget
budget naming
naming standards
standards be?
be?

Summary
Summary
•• Journal
Journal entry
entry types
types are:
are:
–– Basic
Basic journal
journal entry
entry
–– Reversing
Reversing journal
journal entry
entry
–– Recurring
Recurring journal
journal entries
entries
–– MassAllocations
MassAllocations
•• Update
Update balances
balances byby posting
posting the
the journals
journals
automatically,
automatically, by
by selecting
selecting and
and posting
posting journal
journal
batches,
batches, or
or by
by posting
posting the
the journals
journals directly.
directly.
•• Open
Open and
and close
close accounting
accounting periods
periods to
to control
control
journal
journal entry
entry and
and journal
journal posting.
posting.

Summary
Summary
•• You
You can
can convert,
convert, revalue,
revalue, or
or translate
translate currencies.
currencies.
•• You
You can
can consolidate
consolidate anyany number
number of of subsidiaries
subsidiaries
into
into parents
parents with
with different
different set
set of
of books.
books.
•• You
You can
can create
create budget
organizations toto mirror
mirror the
the
various
various levels
levels of
of your
your company’
company’ss organization
organization and
and
to
to control
control access
access toto the
the budget
budget information.
information.

6
Enterprise
Management
Overview
Overview of
of Oracle
Oracle Assets
Assets

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle Assets.
Assets.

Topics
Topics
•• Overview
Overview
•• Oracle
Oracle Assets
Assets integration
integration
•• Overview
Overview of
of Assets
Assets processes
processes

Oracle
Oracle Assets
Assets
Oracle
Oracle Assets
Assets is is aa complete
complete asset-management
asset-management
solution
solution that
that helps
helps youyou to
to maintain
maintain accurate
accurate
property
property and
and equipment
equipment inventory
inventory and
and ensures
ensures that
that
you
you always
always choose
choose the the best
best accounting
accounting and
and tax
tax
strategies.
strategies. ItIt is
is fully
fully integrated
integrated with
with other
other Oracle
Oracle
Applications.
Applications.
The
The four
four major
major areasareas ofof Oracle
Oracle Assets
Assets are:
are:
•• Assets
Assets
•• Depreciation
Depreciation
•• Tax
Tax
•• Reports
Reports and
and System
System Controls
Controls

Oracle
Oracle Assets
Assets Features
Features
•• Asset
Asset inventory
inventory
•• Rule-based
Rule-based depreciation
depreciation
•• Tax
Tax strategies
strategies

Oracle
Oracle Assets
Assets Features
Features
•• Capital
Capital spending
spending controls
controls
•• Feeder
Feeder systems
systems integration
integration

Asset
Asset Processes
Processes
Manual Other system Payables Projects CIP addition

addition
MassAdditions
Adjustment Transfer
Oracle Assets
Retirement
Depreciation
Oracle
Oracle Assets
Assets Product
Product Integration
Integration
Invoice Supplier
lines Oracle information Oracle
Oracle Assets
Payables Purchasing
Budget CIP
information assets Oracle
Spreadsheet Journal
Projects
entries
Units of measure
Employees item information
Oracle Oracle Oracle

Human Resources General Ledger Inventory
Integrating
Integrating with
with General
General Ledger
Ledger
Shared information
Chart of accounts
Currency
Oracle Calendar
Oracle
General Ledger
Assets
Post entries
S
EA DER
E_H
GL_J E_LINE
S
Journal entries
GL_ J
sent
General Ledger tables

Physical
Physical Inventory
Inventory Interface
Interface
Load information directly

into the Open Assets
physical inventory interface Oracle
Assets
System
Scan asset serial number/tag
number using optical scanners
Physical
inventory
Fixed Assets Desktop Integrator

Download into Excel spreadsheet Physical Inventory Wizard
Summary
Summary
With
With Oracle
Oracle Assets,
Assets, you
you can:
can:
•• Maintain
Maintain an an asset
asset inventory
inventory that
that supports
supports your
your
balance
balance sheet
sheet
•• Define
Define depreciation
depreciation rules,rules, depreciation
depreciation books,
books, and
and
the
the financial
financial information
information forfor your
your reporting
reporting
objectives
objectives and and tax
tax requirements
requirements
•• Automatically
Automatically produce
produce allall asset
asset journal
journal entries
entries for
for
your
your general
general ledger
ledger system
system
•• Load
Load information
information directly
directly into
into the
the Open
Open Assets
Assets
physical
physical inventory
inventory interface
interface
•• Scan
Scan assets
assets using
using an an optical
optical scanner,
scanner, download
download
the
the information
information to to an
an Excel
Excel spreadsheet,
spreadsheet, andand then
then
use
use the
the Fixed
Fixed Assets
Assets Desktop
Desktop Integrator
Integrator to
to
transfer
transfer itit to
to Oracle
Oracle Assets
Assets
7
Enterprise
Management
Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Assets
Assets

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations when
when
implementing
implementing Oracle
Oracle Assets.
Assets.

Topics
Topics
•• Asset
Asset management
management
•• Capital
Capital budgets
budgets
•• Depreciation
Depreciation
•• Tax
Tax

Asset
Asset Management
Management Processes
Processes
•• Additions
Additions
•• Transfers
Transfers
•• Retirements
Retirements

Asset
Asset Additions
Additions
r
ase Orde
h
Purc
Oracle
Oracle Purchasing
Payables
Mass
Oracle addition Oracle
Purchasing Projects
Quick addition
Detail addition Oracle Assets Other

Add asset payables
Create from invoice system
journal line
entries
Run depreciation
Implementation
Considerations for
for
Adding
Adding Assets
Assets
•• Method
Method of
of entry
entry
•• Source
Source of
of data
data
•• Amount
Amount of
of historical
historical data
data
•• Other
Other data
data elements
elements

Asset
Asset Transfers
Transfers
Company 03 Depreciation Company 04
expense
Region 300 Region
accounts
Cost Center 300 Cost Center
Account Account
3000
Product Product
300 400
SubAcct SubAcct
3030 4040
Locations
US.CA.SF.BLD1 FR.GV.PA.BLD3
Susan Mason Employees Charles Ackroyd

Employee #33 Employee #43

Implementation
Considerations for
for
Transferring
Transferring Assets
Assets
•• Volume
Volume ofof activity
activity
•• Level
Level of
of detail
detail
•• Communication
Communication process
process

Asset
Asset Retirements
Retirements
Full retirement
Retire an asset or
retire several assets at once
Partial
Entire units units and
and entire partial cost
cost
Retired asset
Implementation
Considerations for
for Asset
Asset
Retirement
Retirement
•• How
How are
are assets
assets retired
retired at
at your
your company?
company?
•• What
What are
are your
your company’
company’ss processes
processes and
and policies
policies
for
for retirements?
retirements?
•• How
How isis the
the asset
asset manager
manager notified
notified of
of retirement?
retirement?

How
How to
to Set
Set Up
Up Asset
Asset Categories
Categories
•• Asset
Asset categories
categories group
group assets
assets that
that share
share accounts
accounts
and
and usually
usually depreciate
depreciate under
under the
the same
same rules.
rules.
•• Oracle
Oracle Assets
Assets uses
uses this
this information
information to to provide
provide
default
default values.
values.
•• Asset
Asset categories
categories specify
specify accounts
accounts and and default
default
depreciation
depreciation rules
rules for
for assets
assets inin aa category
category andand
book.
book.
•• Optionally,
Optionally, you
you can
can set
set up
up different
different default
default
depreciation
depreciation rules
rules depending
depending on on the
the date
date placed
placed in
in
service.
service.

Setting
Setting Up
Up Asset
Asset Categories
Categories
•• Asset
Asset categories
categories group
group assets
assets that
that share
share accounts
accounts
and
and usually
usually depreciate
depreciate under
under the
the same
same rules.
rules.
•• Oracle
Oracle Assets
Assets uses
uses this
this information
information to
to provide
provide
default
default values.
values.

Implementation
Considerations for
for
Oracle
Oracle Assets
Assets
•• Organizational
Organizational structure
structure
•• Existing
Existing asset
asset information
information
•• Company
Company history
history
•• Future
Future plans
plans

Depreciation
Depreciation
Asset
Period 1: $120,000 Period 4: $60,000 Period 6: $20,000
Journal entry
General Ledger
Depreciation
Depreciation
Use depreciation methods
Life-base Unit of production

Depreciation Calculate
books depreciation
Online inquiries Create journal Review

and “what-if” analysis entries reserve levels

Setting
Setting Up
Up Depreciation
Depreciation Books
Books
Depreciation Depreciation Investment

methods ceilings tax credits
Units-of-
Prorate Price
measure
conventions indexes
classes
Units of Asset
measure categories

Implementation
Considerations for
for
Depreciation
Depreciation
•• Company
Company organizations
organizations and
and business
business
•• Accounting
Accounting and
and tax
tax requirements
requirements
•• Depreciation
Depreciation methods
methods
•• Data
Data conversion
conversion

Implementation
Considerations for
for
Depreciation
Depreciation
•• Monthly
Monthly process
process

Tax
Tax
Initial MassCopy
or periodic Make
MassCopy adjustments
Copy assets Tax books

to tax book
Run
depreciation
Calculate
deferred
depreciation
Print Create
reports journal entries
Maintaining
Maintaining Tax
Tax Books
Books
Corporate depreciation book
Initial MassCopy
or
Periodic MassCopy
Federal State
tax book tax book

Updating
Updating an
an ACE
ACE Tax
Tax Book
Book
Run exception reports
Populate ACE interface
Update ACE book

Independent
Independent Tax
Tax Books
Books
Assets in Independent Depreciation Books
Corporate FURNITURE.DESKS
book STL 5 Years
MID-MONTH Asset 325
Monthly VEHICLE.LUXURY
calendar STL 4 Years
MID-MONTH Asset 843
Federal FURNITURE.DESKS
tax book MACRS 5 Years
HALF-YEAR Asset 325
Quarterly
VEHICLE.LUXURY
calendar
MACRS 4 Years
HALF-YEAR Asset 843

Creating
Creating an
an ACE
ACE Tax
Tax Book
Book
Adjusted Current Earnings Steps

Fiscal 1989 Fiscal 1990
December January March May

CORP
FED
AMT
ACE
1. Define ACE book 6. Populate conversion table
2. Define categories 7. Run update ACE book
3. Run initial MassCopy 8. Run Periodic MassCopy
4. Run ACE exception reports 9. Run ACE Depreciation
Comparison Report
5. Run depreciation

Setting
Setting Up
Up Tax
Tax
•• You
You must
must create
create your
your tax
tax books
books before
before you
you can
can
add
add assets,
assets, add
add asset
asset transactions,
transactions, or
or perform
perform
depreciation.
depreciation.
•• Set
Set up
up your
your tax
tax books,
books, including
including your
your ACE
ACE tax
tax
books,
books, to
to satisfy
satisfy tax
tax laws
laws and
and take
take advantage
advantage ofof
optimal
optimal tax
tax strategies.
strategies.
•• For
For each
each corporate
corporate book,
book, you
you can
can set
set up
up multiple
multiple
tax
tax books
books that
that are
are associated
associated with
with it.
it.

Information
Information Shared
Shared Among
Among Books
Books
Corporate Book Tax Book

• Category
• Assignments
• Production
amounts

Implementation
Considerations for
for Tax
Tax
•• Tax
Tax department
department requirements
requirements
•• Number
Number of
of tax
tax books
books
•• Converting
Converting data
data into
into tax
tax books
books

Summary
Summary
•• You
You can
can add
add assets
assets manually,
manually, upload
upload from
from FADI,
FADI,
or
or use
use MassAdditions.
MassAdditions.
•• You
You can
can transfer
transfer all
all or
or part
part of
of an
an asset
asset between
between
general
general ledger
ledger depreciation
depreciation expense
expense accounts,
accounts,
locations,
locations, and
and employees.
employees.
•• You
You can
can move
move assets
assets between
between companies
companies and
and
share
share the
the use
use of
of an
an asset.
asset.
•• Retire
Retire assets
assets by
by units
units oror by
by cost.
cost.
•• Asset
Asset categories
categories group
group assets
assets that
that share
share accounts
accounts
and
and usually
usually depreciate
depreciate under
under the
the same
same rules.
rules.
•• Depreciation
Depreciation books
books create
create journal
journal entries
entries in
in your
your
general
general ledger.
ledger.
Summary
Summary
•• You
You can
can define
define depreciation
depreciation rules
rules and
and use
use them
them to
to
set
set up
up categories
categories for for each
each depreciation
depreciation book.
book.
•• You
You can
can copy
copy assets
assets andand asset
asset transactions
transactions into
into
your
your tax
tax book
book from
from your
your corporate
corporate book
book without
without
reentering
reentering asset
asset information.
information.
•• ACE
ACE isis aa set
set of
of depreciation
depreciation rules
rules defined
defined byby
United
United States
States tax
tax law.
law.
•• You
You must
must create
create your
your tax
tax books
books before
before you
you can
can
add
add assets,
assets, addadd asset
asset transactions,
transactions, oror perform
perform
depreciation.
depreciation.
•• You
You can
can define
define asas many
many independent
independent tax
tax
depreciation
depreciation books
books forfor each
each reporting
reporting authority
authority as
as
you
you want.
want.
8
Enterprise
Management
Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able
to
to do
do the
the following:
following:
•• Describe
Describe how
how information
information is
is shared
shared and
and integrated
integrated
with
with other
other Oracle
Oracle applications
applications
•• Determine
Determine implementation
considerations when
when
integrating
integrating Oracle
Oracle applications
applications
•• Describe
Describe the
the features
features of
of the
the Applications
Applications Desktop
Desktop
Integrator
Integrator

Overview
Overview
•• Reduce
Reduce maintenance
maintenance and and provide
provide aa smooth
smooth
information
information flow
flow by
by sharing
sharing key
key information
information
between
between applications.
applications.
•• Identify
Identify critical
critical implementation
implementation issues
issues that
that affect
affect
multiple
multiple business
business areas:
areas:
–– Shared
Shared information
information
–– Information
Information flows
flows
–– Open
Open interfaces
interfaces
–– Implementation
Implementation issues
issues

Overview
Overview
•• Shared
Shared information:
information:
–– Share
Share information
information inin Oracle
Oracle applications
applications to
to
avoid
avoid redundancy,
redundancy, minimize
minimize setup
setup time,
time, and
and
keep
keep things
things in
in synchronization.
synchronization.
–– Identify
Identify the
the key
key entities
entities shared
shared by
by Oracle
Oracle
applications.
applications.
•• Information
Information flows:
flows:
–– Record
Record pertinent
pertinent transactions
transactions once
once and
and pass
pass
them
them to
to the
the next
next business
business process.
process.
–– Use
Use Oracle
Oracle applications
applications open
open interfaces
interfaces to
to
receive
receive pertinent
pertinent transactions.
transactions.

Overview
Overview
•• Open
Open interfaces:
interfaces:
–– Transfer
Transfer data
data within
within Oracle
Oracle applications.
applications.
–– Import
Import transactions
transactions from
from other
other applications
applications
into
into Oracle
applications.
•• Implementation
Implementation issues:
issues:
–– Obtain
Obtain input
input from
from all
all business
business areas
areas that
that are
are
affected
affected when
when you
you define
define shared
shared entities.
entities.
–– Customize
Customize user
user input
input to
to include
include additional
additional
information
information using
using descriptive
descriptive flexfields.
flexfields.
–– Define
Define setup
setup parameters
parameters required
required by
by multiple
multiple
applications.
applications.
Ensure
Ensure Consistency
Consistency and
and Reduce
Reduce
Duplicate
Duplicate Efforts
Efforts by
by Sharing
Sharing Information
Information
Entity Definition
Employees Personnel who perform assigned tasks
Salespeople Individuals credited with sales revenue
Suppliers Vendors used by the enterprise
Customers Buyers of the end product
Locations Business sites (addresses)
Organizations Inventory or manufacturing sites
Items Raw materials, finished goods, services,
or products
Sets of Books Accounting information records
Shared
Shared Data:
Data: Employees
Employees
Human
Resources
Engineering
change order
approvers Salary
Manufacturing Payroll
Labor rates
Approvers Project staff

Purchasing Projects
Buyers
Requesters
Expenses
Inventory Payables
Employees
Assets
General
Ledger
Shared
Shared Data:
Data: Suppliers
Suppliers
Supplier Subcontractor
Purchasing Projects
Supplier
Payables
Supplier
Assets

Shared
Shared Data:
Data: Sets
Sets of
of Books
Books
Human
Resources
Manufacturing Payroll
Purchasing Projects
Inventory Payables
Sales Sets of Books

Assets
Compensation
Financial
Receivables
Analyzer
General
Ledger
Information
Information Flows
Flows
•• Record
Record pertinent
pertinent information
information transactions
transactions in
in one
one
application
application and
and pass
pass this
this information
information to
to the
the
application
application in
in the
the next
next business
business process
process or
or to
to
other
other applications.
applications.
•• Use
Use Oracle
Oracle applications
applications open
open interfaces
interfaces to
to receive
receive
pertinent
pertinent transactions.
transactions.

Oracle
Oracle Assets
Assets Product
Product Integration
Integration
Invoice Supplier
lines information
Oracle Oracle
Oracle
Assets Purchasing
Payables
Budget CIP
information assets
Spreadsheet Oracle
Journal Projects
entries Units of measure
Employees
item information

Human Resources General Ledger Inventory
Integrating
Integrating Oracle
Oracle Assets
Assets
with
with General
General Ledger
Ledger
Shared information
Chart of accounts
Currency
Oracle Calendar
Oracle
General Ledger
Assets
Post entries
S
EA DER
E_H
GL_J E_LINE
S
Journal entries
GL_ J
sent
General Ledger tables

Interfaced
Interfaced Information:
Information: Project
Project
Accounting
Accounting
Committed costs
Manufacturing
Purchasing Projects
Subcontractor invoices
Inventory
Expense reports Payables
Work in
Process Capital projects
Assets
Project
invoices
Customer invoices
Receivables
General Revenue recognition

Ledger
.
Interfaced
Information: Purchase
Purchase
Management
Management
Demand
Manufacturing
Planned Scheduled
orders receipts Committed cost Projects
Purchasing Purchase order match
Payables
Receive Asset
Requisitions Internal purchases
sales Assets
Inventory requisitions
Raw Finished Order Entry
materials goods
Accrual for
Work in receipts not General
Process invoiced Ledger
Interfaced
Information: Accounting
Accounting
Entries
Entries
Accrued
Accrued
receipts Salary/Deductions
Purchasing Payroll
Inventory Revenue/Expenses
costs/COGS Projects
Inventory
Invoices/Payments
Payables
WIP job and Depreciation/
other costs Retirements
Work in Assets
Process
Revenue, receivables
Receivables
Specified Cash received
data and
structures
Financial General
Analyzer Ledger
Budgeted amounts
Accounting
Accounting Flows:
Flows: Purchase
Purchase
Management
Management
Purchasing
Expense/Asset
Accruals,
encumbrances Payables
Asset details
Expense, Assets
asset payment
Specified Depreciation,
data retirements,
and capital
Financial structures General assets
Analyzer Ledger

Accounting
Accounting Flows:
Flows: Order
Order Management
Management
Customer
orders Sales and
Marketing
COGS at shipment
Inventory COGS Issues
Accounts
receivables, Order Entry
revenue, Order line
Specified data details
freight, tax
and Receivables
Financial structures General
Analyzer Ledger

Open
Open Interfaces
Interfaces
Through
Through the
the use
use of
of open
open interfaces,
interfaces,
Feeder system Oracle
Oracle applications
applications receive
receive data
data from
from
data external
external sources,
sources, Oracle
Oracle systems,
systems, or
or
systems
systems other
other than
than Oracle
Oracle systems.
systems.
Oracle
applications
import
data tables Oracle
Import Program
applications
Execution report
import program
Oracle
applications
system

Open
Open Interfaces:
Interfaces: Oracle
Oracle General
General Ledger
Ledger
Import programs
Actual Budget Spreadsheets

External systems
Oracle General Ledger

Journal
Journal Import
Import Verification
Verification Process
Process
Load GL_INTERFACE Correct errors in

table feeder system
Import journals by
Source and Group ID Journal Import creates
a postable journal batch
Do
any journals No
have errors? Delete source from
Journal Import
High
Yes
Correct Journal Import
Number Low
online
of errors?

Prerequisite
Prerequisite Tasks
Tasks for
for Uploading
Uploading Budgets
Budgets
•• Define
Define aa budget
budget
•• Open
Open one
one or
or more
more years
years of
of your
your budget
budget
•• Define
Define aa budget
budget organization
organization
•• Create
Create your
your budget
budget information
information using
using your
your
spreadsheet
spreadsheet software
software
•• Transfer
Transfer your
your budget
budget information
information into
into the
the General
General
Ledger
Ledger budget
budget interface
interface table,
table,
GL_BUDGET_INTERFACE
GL_BUDGET_INTERFACE

Open
Open Interfaces:
Interfaces: Oracle
Oracle Assets
Assets
Payables
Production Adjusted MassAdditions

information current earnings
Capital
Import programs
Capital projects
budgets
ACE
Oracle Assets
ACE
ACE Interface
Interface
Other
asset
system
ACE information
Oracle
Asset
system

Critical
Critical Implementation
Implementation Issues
Issues for
for
Shared
Shared Entities
Entities
•• Define
Define shared
shared entities
entities only
only once
once for
for use
use inin
multiple
multiple applications.
applications.
•• Define
Define these
these entities
entities carefully,
carefully, because
because thethe
applications
applications will
will all
all use
use the
the same
same definition.
definition.
•• Address
Address maintenance
maintenance of of these
these entities
entities during
during
implementation.
implementation.
•• Address
Address the
the special
special considerations
considerations forfor using
using aa
single
single set
set of
of books
books or or multiple
multiple sets
sets of
of books
books early
early
in
in the
the implementation
implementation process.
process.
•• Certain
Certain applications
applications support
support multiple
multiple sets
sets ofof
books.
books.

Applications
Applications Desktop
Desktop Integrator
Integrator
General Fixed
Ledger Assets
Desktop Desktop
Integrator Integrator
Request
Center

General
General Ledger
Ledger Desktop
Desktop Integrator
Integrator (GLDI)
(GLDI)
Journal Wizard
Upload journals from a spreadsheet
Budget Wizard
Download and upload budget amounts
Report Wizard
Define and submit FSG reports
Analysis Wizard
Drill down to account balances

Full-Cycle
Full-Cycle Accounting
Accounting Between
Between Oracle
Oracle
Applications
Applications and
and aa Spreadsheet
Spreadsheet

GLDI
GLDI Journal
Journal Wizard
Wizard
•• Create
Create aa personalized
personalized spreadsheet-
spreadsheet-
based
based Enter
Enter Journals
Journals form.
form.
•• Enter
Enter journals
journals in
in the
the spreadsheet
spreadsheet
using
using data
data entry
entry shortcuts.
shortcuts.
•• Save
Save journal
journal definition
definition for
for recurring
recurring
purposes.
purposes.
•• Upload
Upload journals
journals into
into GL.
GL.

Budget
Budget Wizard
Wizard
•• Download
Download existing
existing budget
budget amounts
amounts
or
or create
create new
new amounts
amounts in in aa
spreadsheet.
spreadsheet.
•• Enter
Enter new
new amounts
amounts oror modify
modify existing
existing
amounts
amounts individually.
individually.
•• Spread
Spread budget
budget amounts
amounts byby using
using
budget
budget rules
rules and
and formulas.
formulas.
•• Graph
Graph budget
budget amounts.
amounts.
•• Add
Add notes
notes to
to justify
justify budget
budget amounts.
amounts.
•• Upload
Upload amounts
amounts back
back into
into GL.
GL.
Report
Report Wizard
Wizard
•• Define
Define new
new FSG
FSG reports
reports in
in aa
spreadsheet.
spreadsheet.
•• Build
Build FSG
FSG reports
reports from
from existing
existing report
report
components
components in in aa spreadsheet.
spreadsheet.
•• Download
Download report
report definitions
definitions from
from GLGL
to
to aa spreadsheet.
spreadsheet.
•• Use
Use Content
Content Set
Set Generator
Generator to to quickly
quickly
create
create or
or modify
modify content
content sets.
sets.
•• Upload
Upload report
report definitions
definitions back
back toto
Oracle
Oracle General
General Ledger.
Ledger.

Analysis
Analysis Wizard
Wizard
• Select an account from spreadsheet

•• reports and drill down to summary
balances, detail balances, and journal
lines.
• Use drag-and-drop capabilities to pivot
accounting dimensions to perform
“what-if” analysis.
• Modify the drilldown parameter online
to produce ad hoc inquiries.
• Export user-defined analysis to
Microsoft Excel as a report.
Fixed
Fixed Assets
Assets Desktop
Desktop Integrator
Integrator
Asset
Asset Wizard:
Wizard:
•• Create
Create aa personalized
personalized asset
asset form.
form.
•• Add
Add assets
assets using
using shortcuts.
shortcuts.
•• Upload
Upload assets
assets into
into Oracle
Oracle Assets.
Assets.
Inventory
Inventory Wizard:
Wizard:
•• Scan
Scan asset
asset tag
tag numbers
numbers with
with aa
barcode
barcode reader.
reader.
•• Load
Load inventory
inventory details
details into
into aa
spreadsheet
spreadsheet using
using shortcuts.
shortcuts.
•• Upload
Upload inventory
inventory data
data into
into Assets.
Assets.

Request
Request Center
Center
Upload reports Oracle

General Ledger
Download existing
Report Wizard report objects
Request Center
Submit and publish
reports
Summary
Summary
•• Set
Set of of books
books is is shared
shared by by all
all applications.
applications.
•• General
General Ledger Ledger hashas accounting
accounting entries
entries passed
passed toto
itit from
from almost
almost allall applications.
applications.
•• Depreciation,
Depreciation, retirements,
retirements, and and capital
capital assets
assets are
are
passed
passed to to General
General Ledger.
Ledger.
•• Through
Through the the use
use of of open
open interfaces,
interfaces, Oracle
Oracle
Applications
Applications receive receive data
data from
from external
external sources,
sources,
Oracle
Oracle systems,
systems, or or systems
systems other
other than
than Oracle
Oracle
systems.
systems.
•• Journal
Journal Import Import validates
validates all
all of
of your
your data
data before
before itit
creates
creates journal
journal entries
entries inin your
your general
general ledger.
ledger.
•• ADI
ADI is is aa family
family of
of products
products thatthat you
you can
can use
use to
to
perform
perform GL GL functions,
functions, Assets
Assets functions,
functions, and
and
reporting.
reporting.
9
Enterprise
Management
Reporting
Reporting Options
Options

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe reporting
reporting options
options that
that can
can be
be used
used when
when
implementing
implementing Oracle
applications.

Overview
Overview of
of Topics
Topics
•• Financial
Financial reporting
reporting overview
overview
•• Standard
Standard reports
reports and
and listings
listings
•• Financial
Financial Statement
Statement Generator
Generator
•• Oracle
Oracle Financial
Financial Analyzer
Analyzer

Oracle
Oracle General
General Ledger
Ledger Reporting
Reporting
Standard reports Accounting
information
Financial
View online Statement Download
Generator
Custom
reports
Print

General
General Ledger
Ledger Financial
Financial Reporting,
Reporting,
Consolidation,
Consolidation, and
and Analysis
Analysis Tools
Tools
•• Standard
Standard reports
reports and
and listings
listings
•• Financial
Financial Statement
Statement
Generator
Generator
•• Oracle
Oracle Financial
Financial Analyzer
Analyzer
•• Report
Report Wizard
Wizard

Standard
Standard Management
Management and
and Accounting
Accounting
Reports
Reports
•• Request
Request reports
reports online
online
•• Group
Group reports
reports into
into request
request sets
sets
•• Schedule
Schedule reports
reports and
and request
request sets
sets to
to run
run at
at
regularly
regularly scheduled
scheduled intervals
intervals

Categories
Categories of
of General
General Ledger
Ledger
Standard
Standard Reports
Reports and
and Listings
Listings
•• Account
Account analysis
analysis
•• Budget
Budget
•• Chart
Chart of
of accounts
accounts
•• Multicompany
Multicompany accounting
accounting and
and
consolidation
consolidation
•• Financial
Financial Statement
Statement Generator
Generator

Categories
Categories of
of General
General Ledger
Ledger
Standard
Standard Reports
Reports and
and Listings
Listings
•• General
General Ledger
Ledger
•• Journals
Journals
•• Trial
Trial Balance
Balance
•• Execution
Execution
•• Other
Other

Combining
Combining Reports,
Reports, Listings,
Listings, and
and
Programs
Programs Into
Into Request
Request Sets
Sets
Report A Report B Report C
Request set
Examples
Examples of
of Types
Types of
of FSG
FSG Statements
Statements
•• Responsibility
Responsibility reports
reports for
for business
business units,
units, profit
profit
centers,
centers, and
and cost
cost centers
centers checking
checking security
security
access
access
•• Consolidation
Consolidation reports
reports
•• Cash
Cash flow
flow reports
reports
•• Reports
Reports including
including statistical
statistical information
information
•• Reports
Reports listing
listing both
both translated
translated and
and entered
entered foreign
foreign
currency
currency amounts
amounts

Building
Building Custom
Custom Reports
Reports Using
Using FSG
FSG
Rows
Columns

Four
Four Steps
Steps to
to Create
Create Customized
Customized Reports
Reports
1. Define row sets.
2. Define column sets.
3. Define financial reports and report sets.
4. Request financial reports and report sets.

Defining
Defining FSG
FSG Row
Row Sets
Sets
Income Statement
Company 1
PTD YTD
Sales 3,000 6,200
Row Set A Returns 1,000 1,000
Net Sales 2,000 5,200
Balance Sheet
Company 1
THIS YR LAST YR
Cash 100 200
Row Set B Investments 600 400
Receivables 980 700

Defining
Defining FSG
FSG Column
Column Sets
Sets
Income Statement
Company 1
Column Set A PTD YTD
Sales 3,000 6,200
Returns 1,000 1,000
Net Sales 2,000 5,200
Balance Sheet
Company 1
Column Set B THIS YR LAST YR
Cash 100 200
Investments 600 400
Receivables 980 700

Financial
Financial Analyzer
Analyzer Overview
Overview
•• Online
Online analysis
analysis after
after period
period close
close
(multidimensional)
(multidimensional)
•• Analysis,
Analysis, forecasting,
forecasting, andand modeling
modeling traditionally
traditionally
performed
performed inin aa spreadsheet
spreadsheet
•• Eliminates
Eliminates double
double maintenance—
maintenance— spreadsheet
spreadsheet
modeling
modeling
•• Integrated
Integrated full
full Enterprise
Enterprise Resource
Resource Planning
Planning can
can
bring
bring in
in cash
cash actuals
actuals and
and encumbrances
encumbrances fromfrom GL
GL
and
and combine
combine with
with forecasts
forecasts from
from your
your subledgers,
subledgers,
AR,
AR, AP,
AP, Payroll,
Payroll, and
and so
so on
on

Oracle
Oracle Financial
Financial Analyzer
Analyzer Architecture
Architecture
Versus
Versus Traditional
Traditional Database
Database Structure
Structure
Traditional database structure of a flat file with records
broken up into fields
Line Fiscal Time Product Budget

Promotions Oct97 Balls 25,400
Advertising Oct97 Balls 15,300
Benefits Oct97 Balls 10,500
. . . .
. . . .
. . . .
Promotions Oct97 Hats 25,400
Advertising Oct97 Hats 15,300
Benefits Oct97 Hats 10,500
. . . .
. . . .
. . . .
Dimensions
Dimensions and
and Dimension
Dimension Values
Values
Company Cost Center Account Product Segments

01 202 2001 330 Segment
02 657 2445 880 Values
Organization Line Product Dimensions
A01.202 L2001 P330 Dimension

A01.657 L2445 P880 Values
A02.202 L4009 P999
Oracle Financial Analyzer

Express
Express Data
Data Structure
Structure
Product
Coats
Hats
Balls
Time Oct 97 Nov 97 Dec 97
Promotions 25,400 30,233 18,900

Line
Advertising 15,300 11,870 43,766
Benefits 10,500 34,000 10,300

Oracle
Oracle Financial
Financial Analyzer
Analyzer Integration
Integration
Data
mapping
Legacy systems
Oracle
Financial
Analyzer
Spreadsheets
Budgeting
Budgeting With
With Oracle
Oracle Financial
Financial Analyzer
Analyzer
Actuals Data X, Y
Distribute
and budgets Data X, B
General
Joan
Ledger
Budgets
Paul
Financial
Analyzer
Budgeting Controlled data
access
Oracle
Oracle Financial
Financial Analyzer
Analyzer Functionality
Functionality
Reporting and Analysis
?
Financial
Analyzer
Financial Modeling
Implementation
Considerations
•• Review
Review all
all reports
reports and
and online
online inquiry
inquiry windows
windows to to
make
make sure
sure that
that they
they satisfy
satisfy your
your business
business
requirements.
requirements.
•• Identify
Identify any
any needs
needs for
for custom
custom reports
reports or
or inquiries
inquiries
early
early in
in the
the implementation
implementation cyclecycle to
to allow
allow for
for
development
development time.time.
•• Carefully
Carefully calculate
calculate your
your environment
environment and and space
space
requirements
requirements for for your
your reporting
reporting and
and analysis
analysis tools.
tools.

Summary
Summary
•• You
You can
can request
request standard
standard reports
reports online,
online, group
group
reports
reports into
into request
request sets,
sets, and
and schedule
schedule reports
reports
and
and request
request sets
sets to
to run
run at
at regularly
regularly scheduled
scheduled
intervals.
intervals.
•• You
You can
can create
create custom
custom reports
reports using
using FSG.
FSG.
•• Financial
Financial Analyzer
Analyzer does
does analysis,
analysis, forecasting,
forecasting, and
and
modeling
modeling traditionally
traditionally performed
performed in
in aa spreadsheet.
spreadsheet.

10
Enterprise
Management
Unit
Unit II Summary
Summary

Objectives
Objectives
This
This unit
unit has
has covered
covered how
how to
to determine
determine the
the
appropriate
appropriate system
system setup
setup options
options and
and
implementation
considerations when
when implementing
implementing
Enterprise
Management applications.
applications.

How
How Will
Will You
You Plan
Plan for
for the
the Management
Management of
of
Your
Your Enterprise?
Enterprise?
•• What
What needs
needs toto be
be set
set up
up for
for all
all financial
financial
applications?
applications?
•• What
What dodo you
you need
need to
to plan
plan for
for when
when creating
creating andand
setting
setting upup charts
charts of
of accounts,
accounts, journals,
journals, and
and
budgets?
budgets?
•• What
What implementation
considerations are are unique
unique to to
Oracle
Oracle Assets?
Assets?
•• How
How isis information
information shared
shared and
and howhow does
does itit flow
flow
between
between other
other Oracle
applications?
•• What
What reporting
reporting options
options will
will you
you implement?
implement?

Summary
Summary
•• Folders
Folders customize
customize the the presentation
presentation ofof data,
data, and
and
flexfields
flexfields allow
allow you
you to
to design
design structures
structures that
that meet
meet
business
business needs
needs forfor storing
storing data.
data.
•• Oracle
Oracle General
General Ledger
Ledger isis the
the central
central repository
repository for
for
accounting
accounting information,
information, receiving
receiving transactions
transactions
from
from financial
financial and
and manufacturing
manufacturing subledgers.
subledgers.
•• The
The common
common financials
financials setup
setup steps
steps are
are defining
defining
the
the chart
chart ofof accounts,
accounts, thethe accounting
accounting calendar,
calendar,
and
and the
the functional
functional currency.
currency. These
These together
together are
are
called
called the
the set
set of
of books.
books.
•• Setup
Setup steps
steps that
that are
are unique
unique toto Oracle
Oracle General
General
Ledger
Ledger areare journals,
journals, multiple
multiple currencies,
currencies, and
and
budgets.
budgets.

Summary
Summary
•• Oracle
Oracle Assets
Assets setup
setup steps
steps include
include entering
entering
property
property and
and equipment
equipment inventories,
inventories, setting
setting up
up
depreciation
depreciation rules
rules and
and books,
books, retirements,
retirements, and
and
selecting
selecting tax
tax methods
methods
•• Oracle
Oracle applications
applications cancan receive
receive data
data from
from the
the
Oracle
Oracle system,
system, oror from
from external
external sources
sources through
through
the
the use
use of
of an
an open
open interface
interface
•• Reporting
Reporting options
options include
include standard
standard reports,
reports, the
the
Financial
Financial Statement
Statement Generator,
Generator, Oracle
Oracle Financial
Financial
Analyzer,
Analyzer, and
and Application
Application Desktop
Desktop Integrator
Integrator
reporting
reporting modules
modules

11
Purchase
Purchase to
to Pay
Pay
Unit
Unit IIII Introduction
Introduction

Objectives
Objectives
After
After completing
completing this
this unit,
unit, you
you should
should be
be able
able to
to
determine
determine the
the appropriate
appropriate system
system setup
setup options
options
and
and implementation
considerations when
when planning
planning
to
to implement
implement Purchase
Purchase to
to Pay
Pay applications.
applications.

Purchase
Purchase to
to Pay
Pay Topics
Topics
•• Overview
Overview of
of Oracle
Oracle Purchasing
Purchasing
•• Overview
Overview of
of Oracle
Oracle Payables
Payables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Purchasing
Purchasing
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Payables
Payables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Purchasing
Purchasing Business
Business Flow
Flow
Order Entry MRP Inventory WIP Other

systems
Manually RFQ
Requisition
create
Requester
Approved
Supplier
Purchasing
Purchasing Business
Business Flow
Flow Continued
Continued
Source
Supplier Order entry Inventory
Purchase order
approved
Supplier Receiving Shipping

Purchasing
Purchasing Processes
Processes
•• Maintain
Maintain historical
historical data
data
•• Manage
Manage accruals
accruals
•• Measure
Measure and
and improve
improve cost,
cost, quality,
quality, and
and delivery
delivery
performance
performance

Payables
Payables Business
Business Flow
Flow
nal
Exter
ASN / EDI
system
es
ASBN invoic invoic
es
ERS / Pay
on receipt Open
interface
ce
Invoi
ase Match
Purch r
orde to PO Enter invoice
n
equisitio
R

Payables
Payables Business
Business Flow
Flow
Enter invoice
ce
Approve Invoi
Create
Pay invoices journal entries
Ban k
Reconcile payments
ta tement
using Cash Management s

12
Purchase
Purchase to
to Pay
Pay
Overview
Overview of
of Oracle
Oracle Purchasing
Purchasing

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle Purchasing.
Purchasing.

Topics
Topics
•• Overview
Overview
•• Overview
Overview of
of Purchasing
Purchasing process
process flow
flow

Oracle
Oracle Purchasing
Purchasing
•• With
With Oracle
Oracle Purchasing
Purchasing you
you can
can centralize
centralize and
and
simplify
simplify routine
routine transactions
transactions such
such as:
as:
–– Requisitions
Requisitions
–– Purchase
Purchase orders
orders
–– Receipts
Receipts
•• The
The major
major areas
areas of
of Oracle
Oracle Purchasing
Purchasing are:
are:
–– Supply-base
Supply-base management
management
–– Requisitions
Requisitions
–– Purchase
Purchase orders
orders
–– Receiving
Receiving
–– RFQs
RFQs and
and quotes
quotes
–– Sourcing
Sourcing rules
rules
Oracle
Oracle Purchasing
Purchasing Supply-Base
Supply-Base
Management
Management
Issue RFQs Identify Requisition

sourcing needs
Record quotation PO
Select suppliers and Assess supplier

Receipt
build supplier list performance
Oracle
Oracle Purchasing
Purchasing Requisitions
Requisitions
Other
Order Systems
entry Inventory WIP MRP
Import/Reschedule Demand
requisitions
Create internal
Order Entry
sales order
e
prov
Ap
Supplier
Manually Requisition
create Requisition
pool

Oracle
Oracle Purchasing
Purchasing Purchase
Purchase Orders
Orders
e
prov
Manually create Ap Automatically create
PO
Requisition
Maintain documents pool
Accept Revise Control
Receive against PO Match invoices in Payables

Oracle
Oracle Purchasing
Purchasing Receiving
Receiving
Supplier
Transfer
Inventory
Shipment
Receive Deliver Shop floor
Order Entry
Internal Expense
Inventory shipment Inspect
Oracle
Oracle Purchasing
Purchasing RFQs
RFQs and
and Quotes
Quotes
Imported
requisitions
Requisition
pool
Automatically create
PO
Manual
Print/Send RFQ
Copy
Supplier
Quotation
lists RFQ
Oracle
Oracle Purchasing
Purchasing Sourcing
Sourcing
Suppliers
ABC NACO SAMI

25% 50% 25%
Source document information Allocate purchase orders
Release generation method across suppliers
Global or local rules Classify and rank suppliers

Summary
Summary
•• Oracle
Oracle Purchasing
Purchasing handles
handles requisitions,
requisitions, purchase
purchase
orders,
orders, and
and receipts.
receipts.
•• Supply-base
Supply-base management
management allows
allows you
you to
to define
define
suppliers.
suppliers.
•• Sourcing
Sourcing rules
rules define
define relationships
relationships between
between thethe
Approved
Approved Supplier
Supplier List
List (ASL)
(ASL) and
and business
business rules
rules
for
for sourcing
sourcing items.
items.
•• Purchase
Purchase orders
orders can
can be
be generated
generated manually
manually or
or
automatically.
automatically.
•• Purchasing
Purchasing lets
lets you
you control
control the
the items
items you
you order
order
through
through receiving,
receiving, inspection,
inspection, transfer,
transfer, and
and
internal
internal delivery.
delivery.
13
Purchase
Purchase to
to Pay
Pay
Overview
Overview of
of Oracle
Oracle Payables
Payables

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle Payables.
Payables.

Topics
Topics
•• Overview
Overview
•• Overview
Overview of
of Payables
Payables process
process flow
flow

Oracle
Oracle Payables
Payables
•• Oracle
Oracle Payables
Payables manages
manages thethe accounts
accounts payables
payables
process,
process, from
from supplier
supplier entry
entry to
to payment
payment of of
invoices.
invoices.
•• Oracle
Oracle Payables
Payables manages
manages consolidation
consolidation of of many
many
different
different invoice
invoice and
and payment
payment tasks,
tasks, such
such asas entry,
entry,
updates,
updates, and
and inquiries,
inquiries, onto
onto the
the same
same form.
form.
•• The
The major
major areas
areas of
of Oracle
Oracle Payables
Payables are:
are:
–– Enter
Enter suppliers
suppliers
–– Enter
Enter invoices
invoices
–– Approve
Approve invoices
invoices
–– Pay
Pay invoices
invoices

Entering
Entering Suppliers
Suppliers
Parent
supplier
Supplier A Supplier B
Supplier site Supplier site Supplier site Supplier site
Supplier site Supplier site

contract contract
Entering
Entering Invoices
Invoices in
in Oracle
Oracle Payables
Payables
Receive
invoices If appropriate, match invoice
to
purchase order
PO Invoice
Enter invoice
Enter basic
information
Enter detailed
information
Maintain invoices File invoices
Approving
Approving Invoices
Invoices in
in Oracle
Oracle Payables
Payables
Approve invoice
ove
ove pr
pr Ap
Ap
Batch Individual Print Approval report

approval approval or review it online
Resolve
exceptions
Review invoices
on hold
Pay
Pay Invoices
Invoices Using
Using Oracle
Oracle Payables
Payables
Confirm payment batch:

Select • Confirm checks
approved • Update invoice
invoice • Payment history
Pay invoice
Run Format payments:
payments • Print checks
Record manual • Load EFT data
in batch
payment
Modify payment batch:
Create manual
• Remove/add invoices
payment outside Create • Modify payment details
Oracle Payables single
payments
Create computer-
generated
payment

Summary
Summary
•• Oracle
Oracle Payables
Payables manages
manages thethe account
account payables
payables
process,
process, from
from supplier
supplier entry
entry to
to paying
paying invoices.
invoices.
•• You
You can
can enter
enter suppliers
suppliers and
and invoices
invoices using
using Oracle
Oracle
Payables.
Payables.
•• You
You can
can submit
submit for
for approvals
approvals of of invoices
invoices in
in
batches
batches or
or individually.
individually.
•• Oracle
Oracle Payables
Payables provides
provides aa variety
variety of
of features
features for
for
payment
payment processing,
processing, such
such asas payment
payment methods
methods
that
that designate
designate how
how toto distribute
distribute funds.
funds.

14
Purchase
Purchase to
to Pay
Pay
Common
Common Setup
Setup Steps
Steps

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations that
that are
are
common
common to to Oracle
Oracle Purchasing
Purchasing and
and Payables.
Payables.

Topics
Topics
•• Suppliers
Suppliers
•• Financial
Financial options
options
Implementation considerations
considerations

How
How to
to Set
Set Up
Up Suppliers
Suppliers
Supplier
Supplier sites
Washington, D.C. Chicago Paris
Contact Contact Contact Contact Contact Contact

Supplier
Supplier Information
Information
Oracle Payables Supplier Information
Information Enter at Enter at
Type Supplier Supplier Site
Purchasing Yes Yes
Receiving Yes No
Payment Yes Yes
Control Yes Yes
Bank Yes Yes
Accounting No Yes
Tax Yes Yes
Classification Yes No
General Yes No
Withholding Tax Yes Yes
Sites Yes No
Implementation
Considerations for
for
Suppliers
Suppliers
•• Naming
Naming conventions
conventions
•• Supplier
Supplier conversion
conversion

Implementation
Considerations for
for
Suppliers
Suppliers
•• Data
Data cleanup
cleanup
•• Supplier
Supplier maintenance
maintenance
•• Integration
Integration issues
issues
•• Supplier
Supplier qualifications
qualifications

Flow
Flow of
of Default
Default Values
Values
Financials
Purchasing/Payables
Supplier
Supplier site
Document

How to Set Up the Approval Structure
Kathryn Meara
Chief Job: President
Executive Officer
Matthew Beech Steven Blair

Vice President, Job: Vice
Vice President,
Manufacturing Engineering President
Colin Gislasson Noelle Bloom

Director, Materials Job: Director
Director,
Management System Design
Theresa Quinlan Bradford Lipman

Manager, Manager, Job: Manager
Mfg. Purchasing Inventory Control
Implementation
Considerations for
for
Document
Document Approval
Approval
•• Evaluate
Evaluate current
current business
business processes
processes and
and
requirements.
requirements.
•• Map
Map business
business requirements
requirements to
to Oracle
Oracle
functionality.
functionality.
•• Incorporate
Incorporate best
best business
business practices.
practices.

Implementation
Considerations for
for
Document
Document Approval
Approval
•• Naming
Naming conventions
conventions
•• Employee
Employee conversion
conversion
•• Data
Data cleanup
cleanup

Summary
Summary
•• You
You must
must define
define aa supplier
supplier before
before performing
performing
most
most activities
activities inin Oracle
Oracle Purchasing
Purchasing and
and Oracle
Oracle
Payables.
Payables.
•• Except
Except for
for the
the Receiving,
Receiving, Classification,
Classification, General,
General,
and
and Site
Site categories,
categories, all
all categories
categories of
of information
information
that
that are
are entered
entered atat the
the supplier
supplier level
level can
can also
also be
be
entered
entered atat the
the supplier-site
supplier-site level.
level.

15
Purchase
Purchase to
to Pay
Pay
Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Purchasing
Purchasing

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations when
when
implementing
implementing Oracle
Oracle Purchasing.
Purchasing.

Topics
Topics
•• Items
Items
•• Requisitions
Requisitions
•• Purchase
Purchase orders
orders
•• Receiving
Receiving
•• RFQs
RFQs and
and quotes
quotes

Overview of Items
Predefined items can be used on purchasing
documents
Quotations Master item file Requisitions
Requests for Purchase orders

quotations

How
How to
to Set
Set Up
Up Items
Items
Attributes determine how the item behaves
Attribute = Purchasable
Master organization
Item
Yes Yes No Yes

enabled enabled enabled enabled
Child organization

Implementation
Considerations for
for Items
Items
•• Naming
Naming conventions
conventions
•• Item
Item conversion
conversion

Implementation
Considerations for
for Items
Items
•• Data
Data cleanup
cleanup
•• Item
Item maintenance
maintenance
•• Integration
Integration issues
issues

Overview
Overview of
of Requisitions
Requisitions
Other
systems
Order
Entry Inventory WIP MRP
Import/reschedule Demand
requisitions
Order entry
Create internal
Manually sales order
create
e
prov
Ap
Requisition Supplier Requisition
pool
Overview
Overview of
of Internal
Internal Requisitions
Requisitions

Inventory Order Entry Purchasing
Internal
requisitions

How
How to
to Set
Set Up
Up Requisitions
Requisitions
Using
Using the
the setup
setup requirements
requirements andand options,
options, you
you can:
can:
•• Number
Number your
your requisitions
requisitions automatically
automatically or
or
manually
manually
•• Create
Create and
and control
control default
default information
information
•• Provide
Provide or
or restrict
restrict authorization
authorization to
to create,
create, modify,
modify,
and
and approve
approve requisitions
requisitions
Setup requirements
and options

Setting
Setting Up
Up Internal
Internal Requisitions
Requisitions for
for
Purchasing
Purchasing
•• Define
Define internal
internal requisitions
requisitions
•• Control
Control online
online requisition
requisition sourcing
sourcing
•• Define
Define purchasing
purchasing options:
options: internal
internal requisitions
requisitions
•• Define
Define concurrent
concurrent program
program resubmission
resubmission intervals
intervals
–– Order
Order Import
Import
–– Create
Create Internal
Internal Sales
Sales Order
Order

Implementation
Considerations for
for
Requisitions
Requisitions
•• Requisition
Requisition sources
sources
•• Requisition
Requisition usage
usage
•• Requisition
Requisition conversion
conversion
•• Interface
Interface processing
processing

Overview
Overview of
of Purchase
Purchase Orders
Orders
Manually e
prov
create Ap Automatically create
PO
Requisition
Maintain documents pool
Accept Revise Control
Receive against PO Match invoices in Payables

Purchase
Purchase Order
Order Document
Document Types
Types
•• Standard
Standard purchase
purchase order
order
•• Contract
Contract purchase
purchase order
order
•• Blanket
Blanket purchase
purchase agreement
agreement
Blanket
Blanket releases
releases
•• Planned
Planned purchase
purchase order
order
Scheduled
Scheduled releases
releases

Comparison
Comparison of
of Purchase
Purchase Order
Order Types
Types
•• Standard
Standard purchase
purchase order
order
•• Contract
Contract purchase
purchase order
order
•• Blanket
Blanket purchase
purchase agreement
agreement
•• Planned
Planned purchase
purchase order
order

Purchase
Purchase Order
Order Components
Components
Document Item or service

detail (header) details (lines)
Supplier delivery Internal distribution

details (shipments) details (distributions)

How
How to
to Set
Set Up
Up Purchase
Purchase Orders
Orders
Using
Using the
the setup
setup requirements
requirements and
and options,
options, you
you can:
can:
•• Create
Create and
and control
control default
default information
information
•• Provide
Provide or
or restrict
restrict authorization
authorization to
to create,
create,
modify,
modify, and
and approve
approve documents
documents
Setup requirements
and options

Implementation
Considerations for
for
Purchase
Purchase Orders
Orders
•• Use
Use of
of purchase
purchase orders
orders
•• Conversion
Conversion of
of purchase
purchase orders
orders
•• Data
Data cleanup
cleanup

Overview
Overview of
of Document
Document Security,
Security, Routing,
Routing,
and
and Approval
Approval
•• Document
Document security
security
–– Who
Who can
can see
see it?
it?
–– Who
Who can
can update
update it?
it?
•• Document
Document routing
routing
Who
Who can
can II send
send itit to?
to?
•• Document
Document approval
approval
Who
Who can
can approve
approve it?
it?

Overview
Overview of
of Receiving
Receiving
Supplier
Transfer
Inventory
Shipment
Receive Deliver Shop floor
Order Entry
Internal Expense
Inventory shipment Inspect
Receiving
Receiving Options
Options
Standard
receipt
Receiving A Receiving B Delivery
Direct
receipt Delivery
Inspection
required
Inspect
Delivery
Return to supplier Reject Accept
Overview
Overview of
of RFQs
RFQs and
and Quotes
Quotes
Imported requisitions
Requisition
pool
Automatically create
Manual
PO
Print/send RFQ
Copy
Supplier lists RFQ Quotation

Supplier
Supplier Sourcing
Sourcing
Approved
suppliers
Blanket
purchase Items A & B
RFQ
order
Item C

Implementation
Considerations for
for
Supplier
Supplier Sourcing
Sourcing
•• RFQ
RFQ and
and quotation
quotation usage
usage
•• Supplier
Supplier sourcing
sourcing conversion
conversion
•• Supplier
Supplier sourcing
sourcing maintenance
maintenance
•• Data
Data cleanup
cleanup

Overview
Overview of
of Accounting
Accounting
• Define periods to meet your

business needs
Purchasing • Complete purchasing accrual cycle
period-end
accruals • Close purchasing period
Journal • Balance your books

entries
• Purchase using any currency

• Consolidate all currencies into
Using foreign your functional currency
currency
Types
Types of
of Information
Information that
that Purchase
Purchase Order
Order
Accounts
Accounts Store
Store
•• Charge
Charge accounts
accounts
•• Accrual
Accrual accounts
accounts
•• Variance
Variance accounts
accounts

Implementation
Considerations for
for
Accounting
Accounting for
for Purchasing
Purchasing
•• How
How often
often will
will your
your general
general ledger
ledger and
and Oracle
Oracle
Purchasing
Purchasing interface?
interface?
•• How
How will
will currency
currency exchange
exchange rates
rates be
be updated?
updated?

Summary
Summary
•• Oracle
Oracle Purchasing
Purchasing maintains
maintains the the requisitions,
requisitions,
purchase
purchase orders,
orders, and
and receipts
receipts for
for your
your
organization.
organization.
•• Items
Items are
are defined
defined inin aa master
master organization,
organization, which
which
allows
allows you
you to
to group
group allall of
of your
your items
items in
in one
one place
place
and
and then
then parcel
parcel them
them outout for
for use
use byby each
each inventory
inventory
organization
organization inin your
your enterprise.
enterprise.
•• Requisitions
Requisitions can
can bebe made
made up up of
of multiple
multiple lines,
lines,
referencing
referencing multiple
multiple cost
cost centers,
centers, projects,
projects, or
or
departments
departments forfor distribution
distribution of of expenses.
expenses.
•• Purchase
Purchase orders
orders and
and releases
releases support
support aa variety
variety of
of
procurement
procurement methods.
methods.

Summary
Summary
•• With
With Oracle
Oracle Purchasing,
Purchasing, you you can
can control
control the
the items
items
that
that you
you order
order through
through thethe entire
entire receiving
receiving
process,
process, including
including inspection,
inspection, transfer,
transfer, and
and
delivery.
delivery.
•• With
With Oracle
Oracle Purchasing,
Purchasing, you you can
can take
take current
current
requisitions
requisitions and
and solicit
solicit bids
bids from
from your
your supplier
supplier
base
base (RFQ).
(RFQ).

16
Purchase
Purchase to
to Pay
Pay
Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Payables
Payables

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the setup
setup steps
steps and
and considerations
considerations when
when
implementing
implementing Oracle
Oracle Payables.
Payables.

Topics
Topics
•• Invoices
Invoices
•• Payments
Payments
•• Advances
Advances and
and prepayments
prepayments
•• Expenses
Expenses
Implementation considerations
considerations
•• Accounting
Accounting features
features

Automated
Automated Invoice
Invoice Approvals
Approvals Using
Using the
the
Workbench
Workbench Model
Model
Invoice Payment
Workbench Workbench
Invoice Payment
batches batches
Invoice Payment
Payment (Workbench)
(Workbench)
Invoice Payment
Invoices
overview overview

Entering
Entering Invoices
Invoices
ASN/ Invoices from
ASBN external system
ERS/pay on EDI invoices

receipt
WorkFlow Open
interface Enter invoice
Approve
Purchase Match
order to PO Invoice
Pay
Requisition
Invoice
Invoice Types
Types
•• Standard
Standard
•• Credit
Credit memo
memo
•• Debit
Debit memo
memo
•• Expense
Expense reports
reports
•• PO
PO default
default
•• Prepayments
Prepayments
•• QuickMatch
QuickMatch
•• Witholding
Witholding tax
tax
•• Mixed
Mixed

Automated
Automated Invoice
Invoice Approvals
Approvals
•• Two-,
Two-, three-,
three-, and
and four-way
four-way matching
matching ofof purchase
purchase
orders,
orders, invoices,
invoices, receipts,
receipts, and
and requester
requester
acceptance
acceptance documents
documents
•• All
All information
information needed
needed to to authorize
authorize payments
payments is is
online,
online, eliminating
eliminating the
the paper
paper flow
flow of
of purchase
purchase
order,
order, invoices,
invoices, receipts,
receipts, and
and requester
requester documents
documents
•• Approve
Approve invoices
invoices online
online during
during invoice
invoice entry
entry or
or in
in
batch
batch

Posting
Posting Status
Status Options
Options on
on Holds
Holds
Hold Type Predefined User Manually

Definable Releasable
Acct Hold Reason No
Funds Hold Reason Mixed
Insufficient information No
Invoice Hold Reason Yes
Matching Hold Reason Mixed
Period Hold Type No
PO Req Hold Reason No
Variance Hold Reason Mixed

Approving
Approving Invoices
Invoices
Match
Batch invoices Enter invoices invoices to PO
Approve invoice
Receive invoices
in the mail
View invoice
Post invoice File invoice Pay invoice

Approving
Approving Invoices
Invoices in
in Oracle
Oracle Payables
Payables
e
rove prov
Approve Ap
p Ap
Invoice
Batch approval Individual approval
Print Approval report

or review it online
Resolve
Exceptions
Review Invoices
on Hold
Invoices
Invoices Setup
Setup
•• Define
Define invoice
invoice tolerances
tolerances
–– PO
PO matching
matching
–– Tax
Tax variances
variances
•• Set
Set up
up expense
expense reports
reports
–– Enter
Enter employees
employees and
and locations
locations
–– Define
Define expense
expense report
report templates
templates
•• Set
Set up
up Oracle
Oracle Payables
Payables Invoice
Invoice defaults
defaults
•• Set
Set up
up Oracle
Oracle Payables
Payables Invoice
Invoice Tax
Tax defaults
defaults
•• Set
Set up
up Oracle
Oracle Payables
Payables matching
matching defaults
defaults

Payments
Payments
Payment
Workbench
EDI
payments
Initiate EFT
payment EDI payments
batch gateway
EDI
translator
Print checks
VAN/
Internet

Effective
Effective Payment
Payment Controls
Controls
Enter supplier Enter invoices Approve invoice
Create PO Pay
invoice
Match to PO
Reconcile
Enter requisition Create journal payments
entries in Cash
Management

Payment
Payment Methods
Methods
•• Check
Check
•• Clearing
Clearing
•• Electronic
Electronic
•• Future
Future dated
dated
•• Manual
Manual future
future dated
dated
•• Wire
Wire

Payment
Payment Disbursement
Disbursement Types
Types
•• Recorded
Recorded
•• Computer-generated
Computer-generated
•• Combined
Combined

Payments
Payments Setup
Setup
•• Set
Set up
up Oracle
Oracle Financials
Financials payment
payment defaults
defaults
•• Set
Set up
up Oracle
Oracle Payables
Payables payment
payment defaults
defaults
•• Set
Set up
up Oracle
Oracle Payables
Payables supplier
supplier defaults
defaults
•• Set
Set up
up banks
banks and
and bank
bank accounts
accounts
•• Define
Define pay
pay groups
groups
•• Define
Define payment
payment terms
terms
•• Set
Set up
up future-dated
future-dated payments
payments

Implementation
Implementation Issues
Issues
Payment
Payment control
control requirements:
requirements:
•• What
What type
type of
of payment
payment methods
methods will
will be
be used?
used?
•• Will
Will you
you use
use pay
pay groups
groups to
to segregate
segregate your
your
supplier
supplier payments?
payments?

Processing
Processing Prepayments
Prepayments
Enter prepayment Approve prepayment
status = Unapproved status = Unpaid
Pay prepayment
status = Available
Select prepayment Select invoice

and apply to one and apply one or
or more invoices more prepayments

The
The Expense
Expense Report
Report Process
Process
Enter expense Apply Create invoices by
reports advances submitting Payables
Invoice Import
Payments
to employees
Setting
Setting Up
Up Expense
Expense Report
Report Entry
Entry
Enter employees Define employee
and locations as a supplier
Define expense
report templates
Oracle
Oracle Payables
Payables Using
Using
Oracle
Oracle Web
Web Employees
Employees
Employees can enter their own expense reports.

Multiple
Multiple Reporting
Reporting Currencies
Currencies in
in
Oracle
Oracle Payables
Payables
Set up Payable Set up multiple Define supplier

options to use currency bank currency default
multiple currencies accounts
Post Pay Review Unrealized Enter foreign

invoices Gain or Loss currency invoice
report

Intercompany
Intercompany Accounting
Accounting
Step 1 Company A Company B Company C
Expenses AP Expenses Expenses
50 150 50 50
Invoice
for $150
Step 2 Company A Company B Company C

Intercompany Intercompany Intercompany
Inter- receivable payable payable
company 100 50 50
balancing
entry

Using
Using Encumbrance
Encumbrance Accounting
Accounting
Set up Post
Enter Review journal
encumbrance encumbrances
encumbrances details
accounting
Process Report on Review fund

year-end encumbrances availability and relieve
encumbrances
Distribution
Distribution Set
Set
•• Enter
Enter distributions
distributions
•• Assign
Assign to
to supplier
supplier site
site
Utilities distribution
Dept. A
Dept. B
Dept. C

Converting
Converting Legacy
Legacy System
System Data
Data
•• Supplier
Supplier information
information
•• Supplier
Supplier receiving
receiving sites
sites
•• Supplier
Supplier address
address
•• Supplier
Supplier contact
contact
•• Supplier
Supplier pay
pay sites
sites
•• Historical
Historical account
account balances
balances
•• Budget
Budget information
information

Considerations
Considerations for
for Conversion
Conversion
•• Data
Data volume
volume
•• Data
Data accuracy
accuracy
•• Multiple
Multiple instances
instances

Summary
Summary
•• Oracle
Oracle Payables
Payables contains
contains anan Invoice
Invoice Workbench
Workbench
and
and aa Payment
Payment Workbench
Workbench in in which
which you
you can
can enter,
enter,
adjust,
adjust, and
and review
review invoices
invoices andand create,
create, adjust,
adjust, and
and
review
review payments.
payments.
•• Invoice
Invoice approval
approval validate
validate the
the matching,
matching, tax,
tax, period
period
status,
status, exchange
exchange rate,
rate, and
and distribution
distribution information
information
for
for invoices
invoices that
that you
you enter
enter and
and automatically
automatically
applies
applies holds
holds to
to invoices.
invoices.
•• Payment
Payment methods
methods include
include check,
check, clearing,
clearing,
electronic,
electronic, future
future dated,
dated, and
and wire.
wire.
•• You
You can
can pay
pay an
an invoice
invoice inin aa currency
currency other
other than
than
the
the invoice
invoice currency,
currency, for
for currencies
currencies defined
defined with
with
fixed
fixed exchange
exchange rates
rates because
because of of their
their participation
participation
in
in the
the EMU.
EMU.
Summary
Summary
•• You
You can
can perform
perform accounting
accounting for
for multiple
multiple
companies
companies in in one
one set
set of
of books
books inin Oracle
Oracle Payables.
Payables.
•• Use
Use encumbrance
encumbrance accounting
accounting toto control
control spending
spending
against
against budgeted
budgeted amounts
amounts andand toto record
record
anticipated
anticipated expenses
expenses and and liabilities.
liabilities.
•• Use
Use aa Distribution
Distribution Set
Set to
to automatically
automatically enter
enter
distributions
distributions for
for an
an invoice
invoice when
when youyou are
are not
not
matching
matching toto aa purchase
purchase order.
order.

17
Purchase
Purchase to
to Pay
Pay
Integration
Integration with
with Oracle
Oracle Applications
Applications

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe how
how information
information isis shared
shared and
and integrated
integrated by
by
Oracle
Oracle Purchasing,
Purchasing, Oracle
Oracle Payables,
Payables, and
and other
other Oracle
Oracle
applications.
applications.

Topics
Topics
•• Sharing
Sharing information
information between
between applications
applications
•• Using
Using information
information flows
flows
•• Receiving
Receiving data
data using
using open
open interfaces
interfaces
•• Oracle
Oracle Self-Service
Self-Service Web
Web Applications
Applications

Oracle
Oracle Purchasing
Purchasing Integration
Integration
Oracle Oracle
Inventory Payables
Oracle Oracle
Master Scheduling (MRP) General Ledger
Oracle Oracle
Order Entry Supplier Scheduling
Oracle Oracle
Work in Process Assets

Human Resources Purchasing Bill of Material
Oracle Oracle
Project Accounting Cost Management

Oracle
Oracle Payables
Payables Integration
Integration
Oracle Human Oracle Projects Oracle Cash

Resources Management
Oracle Payables

Purchasing Assets General Ledger

Integrating with Payables
Shared information
Supplier
Tax information
Payment terms
Invoicing
Oracle Oracle
Purchasing Payables

Integrating
Integrating with
with Supplier
Supplier Scheduling
Scheduling
Approved supplier list

Sourcing rules
Assignment sets
Receiving transactions
Oracle Oracle
Purchasing Supplier Scheduling

Shared
Shared Data:
Data: Employees
Employees
Human
Resources
Buyers Expenses
Purchasing Payables
Requesters

Shared
Shared Data:
Data: Suppliers
Suppliers
Supplier Subcontractor
Purchasing Projects
Supplier
Payables
Outside
Work in Supplier
processing Assets
Process

Shared
Shared Data:
Data: Locations
Locations
Human
Resources
Ship-to/bill- Office location

to/deliver-to
location
Purchasing
Remit to
employee
Payables
Location
Inventory

Shared
Shared Data:
Data: Organizations
Organizations
Human
Resources
Manufacturing
Plan for
Purchasing Projects
Remit to
Receiving Employee
organizations Payables
Organization
Inventory
Receivables
Organization
Order Entry

Shared
Shared Data:
Data: Items
Items
Plan parts/assembly requirements

Manufacturing
Requisition
Inventory Returns Sell

Order Entry
Component
Finished items Invoice contents
goods Receivables
Paid Items
Work
Work in orders
Process

Interfaced
Information: Project
Project
Accounting
Accounting
Committed costs
Purchasing
Projects
Subcontractor
invoices
Expense reports Payables

.
Interfaced
Information: Purchase
Purchase
Management
Management
Demand
Manufacturing
Planned Scheduled
orders receipts Committed cost Projects
Purchase
Purchasing order match Payables
Asset
Requisitions purchases Assets
Receive
Internal Order Entry
Inventory sales requisitions
Accrual for receipts not General

invoiced Ledger
Interfaced
Information: Order
Order
Management
Management
Internal requisitions
Purchasing Order Entry
POs
Receipts
Inventory

Accounting
Accounting Flows:
Flows: Project
Project Management
Management
Employee expense reports

Projects
Payables
Employee,
supplier, and
subcontractor
expenses
General
Ledger

Accounting
Accounting Flows:
Flows: Purchase
Purchase
Management
Management
Expense/asset
Purchasing Payables
Accruals,
encumbrances Expense, Asset details
asset
payment
Assets
Depreciation,
retirements,
capital
General assets
Ledger

Oracle
Oracle Payables
Payables Invoice
Invoice Import
Import
Oracle Oracle Web Oracle Other

Payables Employees Projects accounting
systems

Summary
Summary
•• Project
Project cost
cost information
information isis collected
collected from
from Oracle
Oracle
Payables
Payables and
and Oracle
Oracle Purchasing
Purchasing intointo Oracle
Oracle
Projects.
Projects.
•• Use
Use Payables
Payables Invoice
Invoice Import
Import toto create
create Payables
Payables
invoices
invoices from
from expense
expense reports
reports that
that you
you enter
enter in
in
Payables,
Payables, Oracle
Oracle Web
Web Employees,
Employees, or or Oracle
Oracle
Projects.
Projects.

18
Purchase
Purchase to
to Pay
Pay
Unit
Unit IIII Summary
Summary

Objectives
Objectives
This
This unit
unit has
has covered
covered how
how toto determine
determine the
the
appropriate
appropriate system
system setup
setup options
options and
and
implementation
considerations when
when implementing
implementing
Purchase
Purchase toto Pay
Pay applications.
applications.

How
How Will
Will You
You Plan
Plan for
for Implementing
Implementing the
the
Purchase
Purchase to
to Pay
Pay Applications?
Applications?
•• How
How will
will supplier
supplier names
names be be standardized?
standardized?
•• How
How will
will you
you handle
handle document
document security,
security, routing,
routing,
and
and approvals?
approvals?
•• What
What dodo you
you need
need to
to consider
consider when
when setting
setting up up
items
items in
in Oracle
Oracle Purchasing?
Purchasing?
•• When
When setting
setting up
up requisitions,
requisitions, what
what sources
sources will will
provide
provide them?
them?
•• What
What types
types of
of purchases
purchases will
will require
require RFQs
RFQs and and
quotations?
quotations?
•• How
How is
is information
information shared
shared and
and how
how does
does itit flow
flow
from
from the
the Purchase
Purchase toto Pay
Pay applications
applications to
to other
other
Oracle
applications?
Purchasing
Purchasing Business
Business Flow
Flow
Order Entry MRP Inventory WIP Other

systems
Manually RFQ
Requisition
create
Requester
Approved
Supplier
Purchasing
Purchasing Business
Business Flow
Flow Continued
Continued
Source
Supplier Order entry Inventory
Purchase order
approved
Supplier Receiving Shipping

Payables
Payables Business
Business Flow
Flow
nal
Exter
EDI m
es syste
invoic invoic
es
ASN/
ASBN
Workflow Open
ERS/Pay interface
on receipt
ce
Invoi
ase
Purch r Match
orde Enter invoice
to PO

Payables
Payables Business
Business Flow
Flow
Enter invoice
ce
Approve Invoi
Create
Pay invoices journal entries
Bank t
Reconcile payments ta temen
s
in Cash Management

Summary
Summary of
of Purchase
Purchase to
to Pay
Pay Topics
Topics
•• Overview
Overview of
of Oracle
Oracle Purchasing
Purchasing
•• Overview
Overview of
of Oracle
Oracle Payables
Payables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Purchasing
Purchasing
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Payables
Payables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

19
Order
Order to
to Cash
Cash
Unit
Unit III
III Introduction
Introduction

Objectives
Objectives
After
After completing
completing this
this unit,
unit, you
you should
should be
be able
able to
to
determine
determine the
the appropriate
appropriate system
system setup
setup options
options
and
and implementation
considerations when
when planning
planning
to
to implement
implement Order
Order to
to Cash
Cash applications.
applications.

Order
Order to
to Cash
Cash Topics
Topics
•• Overview
Overview of
of Oracle
Oracle Order
Order Entry
Entry
•• Overview
Overview of
of Oracle
Oracle Receivables
Receivables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Order
Order Entry
Entry
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Receivables
Receivables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Order
Entry/Shipping Process
Process Flow
Flow
Item purchased Supplier ships item
from supplier to customer
Generate invoice
in Receivables
Customer PO
order entered
Close order
Item shipped
from inventory
Release order Ship order

Receivables
Receivables Process
Process Flow
Flow
Customer Order Generate Invoice is
order entered processed invoice overdue
Reports Invoice transferred

to GL
Payment received
Collections
Receipt
transferred Apply receipt and
close invoice
to GL
Cash
Cash Forecasting
Forecasting Business
Business Flow
Flow in
in
Cash
Cash Management
Management
Define cash
forecast template
Generate
cash forecast
Review
View cash cash forecast Export forecast
forecast to Excel
$
Cash Forecasts
Revise
cash forecast
Cash Forecast
Bank
Bank Reconciliation
Reconciliation Using
Using
Oracle
Oracle Cash
Cash Management
Management
Bank statement
Disbursements
Enter Import
manually magnetic
tape
Cash Management Reconcile
payments
Reconcile Reconciling and
journal entries receipts
20
Order
Order to
to Cash
Cash
Overview
Overview of
of Oracle
Oracle Order
Entry/Shipping

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle Order
Order
Entry/Shipping.
Entry/Shipping.

Topics
Topics
•• Overview
Overview
•• Overview
Overview of
of Oracle
Oracle Order
Process
Flow
Flow

Oracle
Oracle Order
Entry/Shipping
•• Oracle
Oracle Order
Entry/Shipping is
is an
an integrated
integrated
application
application for
for managing
managing and
and streamlining
streamlining your
your
sales
sales administration,
administration, distribution
distribution operations,
operations, sales
sales
order
order management,
management, and
and entry
entry processes.
processes.
•• The
The major
major areas
areas of
of Oracle
Oracle Order
Entry/Shipping
are:
are:
–– Orders
Orders
–– Shipments
Shipments
–– Returns
Returns
–– Pricing
Pricing

Customers
Customers
Customer information Customer profile classes
levels
Customer header
Address Business
Credit volume Payment
Business purpose
worthiness promptness
Business
purpose
Site A Site B Site C

Orders
Orders
Reserve
Check credit inventory Inventory
Order
Apply
holds
Shipment A Shipment B Shipment C

Date A Date B Date C
Shipments
Shipments
Confirm departures
and deliveries
Freight
costs
Order Pick slip
Backorder Ship
Delivery
Delivery Based
Based Shipping
Shipping Scenarios
Scenarios
Departure Pick release and

autocreate Pick release
planning
deliveries
Pick release Create deliveries

departure
Ship confirm Ship confirm

Ship confirm
departure deliveries

Returns
Returns
Request for Inventory

Receive goods
return warehouse
Repair
Return goods Credit

to customer
Pricing
Pricing
Pricing Discounts
Fixed
Customer
amount
Rule-based Nonrule-based
Unit Customer
volume agreement
Contracts
% Purchase
Percent order
Promotions
Dollar Item

Summary
Summary
•• Oracle
Oracle Order
Entry/Shipping isis an
an integrated
integrated
application
application for
for managing
managing and
and streamlining
streamlining youryour
sales
sales administration,
administration, distribution
distribution operations,
operations, sales
sales
order
order management,
management, andand entry
entry processes.
processes.
•• With
With Oracle
Oracle Order
Entry/Shipping you
you can
can record
record
the
the customer
customer information
information you
you need
need toto ship
ship to,
to, bill
bill
to,
to, and
and collect
collect from
from your
your customers.
customers.
•• With
With Oracle
Oracle Order
Entry/Shipping you
you can
can define
define
flexible
flexible order
order cycles
cycles that
that meet
meet the
the routing,
routing,
approval,
approval, revenue,
revenue, and
and inventory
inventory requirements
requirements ofof
all
all your
your sales
sales channels.
channels.

Summary
Summary
•• With
With delivery-based
delivery-based shipping
shipping you
you can
can plan
plan picking
picking
and
and shipping
shipping activities
activities in
in the
the warehouse
warehouse byby using
using
features
features to
to control
control and
and coordinate
coordinate the
the distribution
distribution
of
of order
order lines.
lines.
•• You
You can
can allow
allow aa variety
variety of
of return
return processing
processing
methods
methods using
using order
order cycles
cycles toto support
support returns
returns for
for
repair,
repair, replacement,
replacement, or or credit
credit to
to satisfy
satisfy your
your
customers’
customers’needs.
needs.

21
Order
Order to
to Cash
Cash
Overview
Overview of
of Oracle
Oracle Receivables
Receivables

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the process
process flow
flow of
of Oracle
Oracle Receivables.
Receivables.

Topics
Topics
•• Overview
Overview
•• Overview
Overview of
of Oracle
Oracle Receivables
Receivables Process
Process Flow
Flow

Oracle
Oracle Receivables
Receivables
•• Oracle
Oracle Receivables
Receivables isis aa system
system for
for managing
managing and
and
streamlining
streamlining your
your cash
cash flow,
flow, invoicing,
invoicing, and
and
automatic
automatic creation
creation of
of accounting
accounting entries
entries
•• The
The major
major areas
areas of
of Oracle
Oracle Receivables
Receivables are:
are:
–– Enter
Enter transactions
transactions
–– Enter/apply
Enter/apply receipts
receipts
–– Collect
Collect accounts
accounts receivable
receivable

Receivables
Receivables Process
Process Flow
Flow
Reports Invoice transferred

to GL
Payment received
Collections
Receipt
close invoice
to GL
Managing
Managing Customers
Customers in
in
Oracle
Oracle Receivables
Receivables
Customer profile classes
Quick entry
Assign Business
Detail entry
Create
Import Merge
Customers
View
Reports or online

Entering
Entering Transactions
Transactions in
in
Oracle
Oracle Receivables
Receivables
Tax code— 10%

Enter Tax
transactions
for single
invoice Create multiple Invoice
Location— 8%
invoices with
AutoInvoice
ep osit
D
ran tee Tax code and
Gua location— 10%
Commitments

Entering
Entering and
and Applying
Applying Receipts
Receipts in
in
Oracle
Oracle Receivables
Receivables
Receipt
Apply
Specific Mass
receipt Create chargebacks receipts
and adjustments
New Invoice Invoice
Balance $20 Balance $0

Chargeback Adjustment
Oracle
Oracle Receivables
Receivables Lockbox
Lockbox
Update account balance
Customer Bank Bank

check account
Receivables
Create data file Import
Lockbox

Collect
Collect Accounts
Accounts Receivable
Receivable
Record the call
Review previous
Call calls
customers
Generate Review customer
collection account
reports
Paid in Generate
and send
full dunning
letters
Invoice
Partial
No payment payment
$
Write off Send to Apply
bad debt collection agency partial receipt
Summary
Summary
•• You
You can
can create
create customer
customer profile
profile classes
classes to to classify
classify
customers
customers into
into broad
broad groups,
groups, based
based on on credit
credit
worthiness,
worthiness, payment
payment promptness,
promptness, amountamount limits
limits
for
for finance
finance charges,
charges, or
or business
business volume,
volume, and and then
then
assign
assign each
each customer
customer to to aa profile
profile class.
class.
•• Use
Use the
the Transactions
Transactions Workbench
Workbench to to enter
enter
invoices,
invoices, debit
debit memos,
memos, deposits,
deposits, applied
applied credit
credit
memos,
memos, and and on-account
on-account credits,
credits, or
or use
use
AutoInvoice
AutoInvoice to to import
import large
large volumes
volumes of of these
these
transactions
transactions from
from an
an external
external system.
system.
•• Apply
Apply the
the receipt
receipt to
to open
open debit
debit items
items to
to reduce
reduce the
the
outstanding
outstanding balance
balance using
using one
one of
of two
two methods,
methods,
specific
specific receipt
receipt Applications
Applications or
or MassApply,
MassApply, which
which
applies
applies one
one receipt
receipt against
against multiple
multiple invoices.
invoices.
Summary
Summary
•• You
You can
can create
create entries
entries for
for Company
Company Lockbox
Lockbox
agreements
agreements using
using aa magnetic
magnetic medium
medium such
such as
as
tape.
tape.
•• Use
Use the
the Collections
Collections Workbench
Workbench to to view
view customer
customer
information
information such
such asas account
account details,
details, account
account
aging,
aging, recorded
recorded information
information from
from customer
customer calls,
calls,
and
and all
all correspondence
correspondence for for aa chosen
chosen customer.
customer.

22
Order
Order to
to Cash
Cash
Common
Common Setup
Setup Steps
Steps

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the common
common setup
setup steps
steps and
and integration
integration
considerations
considerations ofof Oracle
Oracle Order
Entry/Shipping and
and
Oracle
Oracle Receivables.
Receivables.

Topics
Topics
•• Customers
Customers
•• Customer
Customer profile
profile classes
classes
•• Territories
Territories
•• Agreements
Agreements

Overview of Customers
Customer information Customer profile classes
levels
Customer
Address Business
Business purpose
Business
purpose
Site A Site B Site C

Customer
Customer Profile
Profile Class
Class Characteristics
Characteristics
Credit/collections Invoices and

Credit check statements
Payment
Collector promptness Invoice line and
Payment application tax printing
Dunning letters Payment terms Statement cycle
Finance charges Discounts
Consolidated invoices
Grace days

Setting
Setting Up
Up Customers
Customers
•• Quick
Quick Customer
Customer Entry
Entry
•• Standard
Standard Customer
Customer Entry
Entry
•• Customer
Customer Interface
Interface
Enter limited Enter complete Import from
information details other systems
Quick Customer Standard Customer

Entry Customer Entry Interface

Assigning
Assigning Business
Business Purposes
Purposes to
to aa
Customer
Customer Site
Site
•• Bill-to
Bill-to
•• Ship-to
Ship-to
•• Legal
Legal
•• Statements
Statements
•• Marketing
Marketing
Headquarters Warehouse

Creating Multiple Sites with Multiple
Purposes
Headquarters Warehouse
Bill-to Ship-to
Marketing accounting warehouse Legal

Creating
Creating Customer
Customer Relationships
Relationships
•• A
A customer
customer relationship
relationship is
is the
the linking
linking of
of one
one
customer
customer to
to another.
another.
•• Create
Create customer
customer relationships
relationships toto enforce
enforce invoicing
invoicing
and
and receipt-application
receipt-application controls.
controls.
•• Characteristics:
Characteristics:
–– A
A relationship
relationship cancan be
be between
between two two customers
customers
only.
only.
–– A
A relationship
relationship is is not
not transitive;
transitive; ifif A
A is
is related
related toto
B
B and
and BB is
is related
related to
to C,
C, itit does
does not
not imply
imply that
that A
A
is
is related
related toto C.
C.
–– A
A relationship
relationship cancan be
be either
either reciprocal
reciprocal or or
nonreciprocal.
nonreciprocal.
Determining
Determining Tax
Tax Attributes
Attributes for
for Customers
Customers
•• The
The Address
Address Validation
Validation system
system option
option isis set
set to
to
Error
Error toto validate
validate the
the customer
customer address.
address.
•• IfIf your
your tax
tax method
method is is Sales
Sales Tax,
Tax, the
the tax
tax calculation
calculation
is
is based
based on
on the
the customer’
customer’ss ship-to
ship-to address.
address.
•• All
All components
components forfor your
your chosen
chosen tax
tax structure
structure are
are
mandatory
mandatory whenwhen entering
entering customer
customer addresses.
addresses.

Setting Up Customer Addresses
Customer
Profile Telephone Bank Payment

Addresses Contacts Relationships
class numbers accounts method
Business Telephone Bank Payment Profile

purpose numbers accounts method class Contacts
Tax code Contacts Payment terms

Setting Up Territories

Setting
Setting Up
Up Agreements
Agreements
•• Agreement
Agreement pricing
pricing
•• Agreement
Agreement discounts
discounts
•• Accounting
Accounting and
and invoicing
invoicing rules
rules

Implementation
Considerations for
for
Customer
Customer Profile
Profile Classes
Classes
•• Determine
Determine what
what the
the profile
profile classes
classes will
will be
be
•• Determine
Determine an
an efficient
efficient number
number ofof profile
profile classes
classes
•• Consider
Consider credit
credit check
check rules
rules and
and terms
terms
•• AutoReceipts
AutoReceipts refers
refers to
to Direct
Direct Debit
Debit only
only
•• Set
Set Amount
Amount limits
limits for
for each
each currency
currency
•• Maintain
Maintain profile
profile classes
classes

Implementation
Considerations for
for
Customer
Customer Records
Records
•• Naming
Naming standards
standards
•• How
How will
will customers
customers be
be entered
entered and
and maintained?
maintained?
•• Customer
Customer conversion
conversion from
from legacy
legacy system
system

Implementation
Considerations for
for
Customer
Customer Records
Records
•• Multiple
Support considerations
considerations
•• Customer
Customer bank
bank account
account and
and payment
payment method
method
•• Tax
Tax codes
codes
•• Customer
Customer relationships
relationships

Summary
Summary
•• Create
Create customer
customer profile
profile classes
classes to
to group
group customers
customers
with
with similar
similar credit
credit worthiness,
worthiness, payment
payment promptness,
promptness,
business
business volume,
volume, andand so
so on.
on.
•• A
A business
business purpose
purpose determines
determines what
what activities
activities can
can
be
be performed
performed atat aa particular
particular customer
customer site.
site.
•• Tax
Tax exemptions
exemptions are
are linked
linked to
to tax
tax codes.
codes.
•• In
In Oracle
Oracle Order
Order Entry/Shipping,
Entry/Shipping, territories
territories are
are used
used
only
only for
for custom
custom reporting
reporting or
or for
for calculating
calculating
commissions.
commissions.
•• Implement
Implement agreements
agreements with
with your
your customers
customers
regarding
regarding unique
unique price
price lists,
lists, discounts,
discounts, payment
payment
terms,
terms, and
and invoicing
invoicing and
and revenue
revenue policies
policies using
using
Oracle
Oracle Order
Entry/Shipping customer
customer agreements.
agreements.
23
Order
Order to
to Cash
Cash
Setup
Setup Steps
Steps Unique
Unique to
to
Oracle
Oracle Order
Entry/Shipping

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the common
common setup
setup steps
steps and
and integration
integration
considerations
considerations of
of Oracle
Oracle Order
Order Entry/Shipping.
Entry/Shipping.

Topics
Topics
•• Orders
Orders
•• Order
Order fulfillment
fulfillment
•• Processing
Processing returns
returns
•• Pricing
Pricing

Overview
Overview of
of Order
Order Processes
Processes
Standard shippable Standard shippable
Invoice only
(Distributor) (Manufacturer)
1 1 1
Customer requests order
2 2 2
Enter order
3 3 3
Approve order
4 4
Place demand
5
Release order to manufacturing
6 6
Ship product and update inventory
4 7 7
Invoice the customer
Complete Complete Complete

Defining
Defining Order
Order Cycle
Cycle Actions
Actions
•• Define
Define cycle
cycle action
action
•• Define
Define cycle
cycle results
results
•• Assign
Assign action
action results
results
•• Define
Define order
order cycles
cycles

Cycle
Cycle Action
Action Results
Results
Enter order Review the order

for legal approval

Defining
Defining Order
Order Cycles
Cycles
•• Create
Create aa cycle
cycle
•• Enter
Enter the
the actions
actions that
that make
make up
up the
the cycle
cycle
•• Enter
Enter any
any prerequisites
prerequisites for
for the
the actions:
actions:
–– Action
Action set
set
–– Action
Action
–– Result
Result combinations
combinations
•• Concurrent
Concurrent request
request validates
validates order
order cycle
cycle

Defining
Defining Order
Order Number
Number Sources
Sources
EDI External Internal Quote

orders orders orders
2000 20000 8000 5000

Defining
Defining Order
Order Types
Types
•• Required
Required for
for entering
entering orders
orders and
and returns
returns
•• Assign
Assign an
an order
order cycle
cycle to
to order
order type
type
•• Attach
Attach aa value
value rule
rule set
set (optional)
(optional)

Defining
Defining OrderImport
OrderImport Sources
Sources
Sales and Sales and

Service marketing Internal marketing Copy EDI
quote collateral
OrderImport

Defining
Defining Security
Security Rules
Rules

Defining
Defining Standard
Standard Value
Value Rule
Rule Sets
Sets
•• Improve
Improve efficiency
efficiency and
and accuracy
accuracy of
of order
order entry
entry
•• Reduce
Reduce the
the amount
amount of
of information
information for
for data
data entry
entry
Rules

Defining
Defining Credit
Credit Checking
Checking
Limit = $10,000
Order = $12,000
Credit check Order exceeds

rules credit check
rules

Implementation
Considerations for
for
Order
Order Processes
Processes
•• Order
Order cycle
cycle
•• Holds
Holds
•• Order
Order type
type

Scheduling
Scheduling Order
Order Lines
Lines
Order Entry Scheduling

• ATP
• Demand
• Reservations
• Set schedule date
Demands from Customer Supply Sources

Orders • How much is available
• How much is wanted and and when?
when? • Manufacturing, schedule,
• Quantity, schedule, ship POs
date

Scheduling
Scheduling Order
Order Lines
Lines
Order Entry Manufacturing/Distribution
“We’re planning a
“We have an order
ATP run on 1/8 and can
for 500 items on
Inquiry give you 500 then,
1/7. Can we fill it?”
but not on 1/7.”
“We need to ship 100 “Sure, we’ve got

Demand items to ACME 125 on hand. I’ll
tomorrow. Can you set mark 100 of them
aside inventory for it?” for ACME.”
“Great, I may
“I have the numbers
Reser- need to adjust the
on the orders we
vations forecast and our
took today.”
supply plan.”

Performing
Performing Available
Available to
to Promise
Promise Inquires
Inquires
Methods of
ATP inquiry
Perform ATP inquiry
Order
Enter Orders or
Schedule Orders
window
Available date and
ATP quantity
Check ATP
+
Inventory Planned
quantity on hand production
Placing
Placing Demand
Demand Without
Without ATP
ATP Inquiry
Inquiry
Methods of placing demand
Place demand
Enter orders or Demand Interface

schedule orders program
Demand placed
Notify Manufacturing
Manufacturing of demand
Planning Forecast

Placing
Placing Demand
Demand with
with ATP
ATP Inquiry
Inquiry
Order
Place demand
Enter orders or Demand Interface

schedule orders program
Demand placed
Quantity available? Check ATP
No
Manufacturing
+
Inventory Planned
Planning Forecast quantity on hand production
Quantity available? Yes

Notify manufacturing of demand
Placing
Placing Reservations
Reservations
Place reservation
Order 123 Enter orders or

schedule orders
Reservation placed Quantity available? No Check on-hand

No reservation placed
Available
quantity
Inventory
Inventory
quantity on hand
quantity on hand
Quantity available? Yes
For Order 123
Reserve quantity to order
Setting
Setting Up
Up ATP
ATP Methods of
ATP inquiry
Perform ATP inquiry
Order 123 Enter Orders or

Schedule Orders
windows
Available date and

Check ATP
ATP quantity
+
Inventory Planned
quantity on hand production
Implementation
Considerations for
for ATP
ATP
•• ATP
ATP inquiry
inquiry
•• Non-ATP
Non-ATP demand
demand
•• Demand
Demand with
with ATP
ATP
•• Reservations
Reservations

Order
Order Fulfillment
Fulfillment
Ship confirmation
Fulfillment

Order
Order Fulfillment
Fulfillment Cycle
Cycle Steps
Steps
Enter
Demand
Pick release
Backorder release
Ship confirm
Receivables Inventory
Complete
Pick
Pick Release
Release
Standard Shippable Order Cycle
Enter
Pick release
Backorder release
Ship confirm
Complete
Releasing
Releasing Sales
Sales Orders
Orders for
for Picking
Picking
1. Backordered
2. Unreleased

Setting
Setting Up
Up Pick
Pick Release
Release Documents
Documents
•• Pick
Pick Slip
Slip
•• Consolidated
Consolidated Pick
Pick Slip
Slip
•• Process
Process Exception
Exception
Report
Report

Confirming
Confirming Orders
Orders
Sales order Confirm order

Setting
Setting Up
Up Shipping
Shipping Documents
Documents
•• Pack
Pack Slip
Slip
•• Commercial
Commercial Invoice
Invoice
•• Bill
Bill of
of Lading
Lading
•• Mailing
Mailing Label
Label
•• Pick
Pick Slip
Slip
•• Consolidated
Consolidated Pick
Pick Slip
Slip

Document
Document Sets
Sets
•• All
All shipping
shipping
documents
documents
•• Packing
Packing slip
slip only
only
•• Create
Create your
your own
own
document
document sets
sets

Implementation
Considerations for
for
Picking
Picking and
and Shipping
Shipping
•• Timing
Timing of
of pick
pick release
release process
process
•• Layout
Layout of
of your
your shipping
shipping documents
documents

Determining
Determining Order
Order Lines
Lines for
for Pick
Pick Release
Release
Activity Order Lines Order Line Details

Select eligible lines Yes
Explode included items Yes
Credit check Yes
Check for holds Yes
Ship together models Yes*
Ship sets Yes*
Create picking lines Yes
* Verifies that all lines in the ship model are complete or that
ship sets are eligible and have no outstanding holds
Creating
Creating Release
Release Rules
Rules
x
x xxx
Daily pick release
Weekly pick release

Pick
Pick Release
Release Methods
Methods
•• Online
Online
•• Concurrent
Concurrent
•• Standard
Standard Report
Report Submission
Submission

Return
Return Material
Material Authorizations
Authorizations
Customer Calls Item Order Entry enter RMA
Item received Item repaired Item shipped

to customer
Accepting
Accepting Items
Items into
into Inventory
Inventory
Receive
goods
Inspection
Inventory warehouse
Receive
customer/
returns form
Repair
Reject
Return to stock Return goods to customer

Return
Return Receipt
Receipt and
and Credit
Credit Business
Business Cycle
Cycle
Inventory Order Entry Receivables

Enter Return
Material Authorization
RMA Approval
Credit
Receive RMA Interface customer
returned
goods Receivables
RMA Interface Interface
Update Close RMA

inventory
balance

Return
Return with
with Receipt
Receipt and
and
Credit
Credit Order
Order Cycle
Cycle
Cycle Prerequisite
Action Action Result
Enter
Management Enter Booked
approval
RMA interface Management Pass
approval
Receivables RMA interface Completely
interface accepted or
partially accepted
Complete line Receivables Interfaced to
interface Receivables
Complete header Management Pass
approval

Control
Control Credits
Credits with
with Order
Order Cycles
Cycles
Credit
Receivables Interface Prerequisites
Type
Partial RMA Interface— partially accepted
credit or
RMA Interface— completely accepted
Full RMA Interface— completely accepted
credit
No Omit the Receivables Interface from
credit the order cycle.

Issuing
Issuing Credit
Credit for
for Returns
Returns
Order Entry Accounts Receivable
RMA Invoice
Receivables Interface
From
Line Credit to Invoice Item
Line 1
1 10029 X
AutoInvoice
2 Y
Applied
credit memo
From
Line 2
On-account
credit
Setting
Setting Up
Up RMAs
RMAs
•• Order
Order cycles
cycles for
for RMAs
RMAs
–– With
With RMA
RMA Interface
Interface to
to Inventory
Inventory
–– With
With Receivables
Interface
•• Item
Item attributes
attributes

Item
Item Attributes
Attributes That
That Affect
Affect RMA
RMA
Procedures
Procedures
Invoicing
Order Entry Group Inventory Group Group
Attribute Attribute Attribute
Type of Item Return- Ship- Trans- Stock- Invoice
able pable actable able Enabled
Physical item Yes Yes Yes Yes No
requiring receipt
but not credit
Physical item Yes Yes Yes Yes Yes
requiring credit
and receipt
Intangible item Yes No N/A N/A Yes
requiring credit
but not receipt

Item
Item Attributes
Attributes That
That Affect
Affect RMA
RMA
Procedures
Procedures
Invoicing
requiring receipt
but not credit
requiring credit
and receipt
requiring credit
but not receipt

Item
Item Attributes
Attributes That
That Affect
Affect RMA
RMA
Procedures
Procedures
Invoicing
requiring receipt
but not credit
requiring credit
and receipt
requiring credit
but not receipt

Implementation
Considerations for
for RMA
RMA
•• Use
Use different
different business
business cycles
cycles to
to meet
meet your
your RMA
RMA
needs.
needs.
•• Incorporate
Incorporate approval
approval steps
steps in
in your
your RMA
RMA business
business
flow.
flow.
•• Use
Use the
the Copy
Copy Order
Order feature.
feature.

Pricing
Pricing
•• Review
Review pricing
pricing and
and discount
discount concepts
concepts
•• Define
Define price
price lists
lists
•• Define
Define discounts
discounts

Price
Price and
and Discount
Discount Lists
Lists
Price list
• Price list name
• Effective dates
• Currency
• Shipping defaults Item Price list
• Freight forms
• Freight carrier
Discount
• Effective start and
end dates
• Customers
• Specific discount lines
Discount list

Discounts
Discounts
•• Rules
Rules for
for applying
applying automatic
automatic discounts
discounts
•• Rules
Rules for
for applying
applying manual
manual discounts
discounts

Applying
Applying Multiple
Multiple Discounts
Discounts
Accumulate discounts
Order
Order-level
$
discount of 15%
Price Total order-level Enter manual

list discount of 30% line-level
discount of 10%
Automatic line-level
discount of 5%
Prorating
Prorating Discounts
Discounts
•• Prorate
Prorate discounts
discounts toto even
even out
out the
the revenue
revenue effect
effect of
of
sales
sales when
when some
some items
items are
are discounted
discounted more
more
heavily
heavily than
than others
others
•• There
There are
are restrictions
restrictions on
on changes
changes to to orders
orders using
using
prorated
prorated discounts
discounts

Implementation
Considerations for
for
Multiple
Multiple Price
Price Lists
Lists or
or Discounts
Discounts
•• Consider
Consider factors
factors that
that favor
favor multiple
multiple price
price lists
lists
•• Consider
Consider factors
factors that
that favor
favor one
one price
price list
list with
with
multiple
multiple discounts
discounts

Implementation
Considerations for
for
Prorating
Prorating Discounts
Discounts
Prorated
Prorated Discount
Discount Example
Example
Selling Discount Invoice Revenue

Price Amount Amount Amount
Line 1 100 0 100 68.09
Line 2 75 75 0 51.06
Line 3 60 0 60 40.85
Totals 235 75 160 $160.00

Summary
Summary
•• Order
Order cycles
cycles areare composed
composed of of distinct
distinct cycle
cycle
actions.
actions. A A cycle
cycle action
action indicates
indicates aa processing
processing step
step
such
such asas entering
entering thethe order,
order, reviewing
reviewing thethe order
order for
for
legal
legal approval,
approval, or or pick
pick releasing
releasing the
the order.
order.
•• You
You can
can define
define OrderImport
OrderImport sources
sources from
from which
which toto
import
import order
order information.
information.
•• Security
Security rules
rules process
process where
where you
you no
no longer
longer allow
allow
users
users toto add,
add, delete,
delete, modify,
modify, oror cancel
cancel order
order or
or
return
return lines.
lines.
•• Scheduling
Scheduling includes
includes performing
performing an an Available
Available to
to
Promise
Promise (ATP)
(ATP) inquiry,
inquiry, placing
placing demand,
demand, oror
reserving
reserving on-hand
on-hand inventory.
inventory.
Summary
Summary
•• Pick
Pick Release
Release generates
generates the
the pick
pick slips
slips that
that
warehouse
warehouse personnel
personnel use
use to
to stage
stage product
product for
for
shipping.
shipping.
•• With
With Oracle
Oracle Order
Order Entry
Entry you
you can
can accept
accept returns
returns for
for
credit,
credit, repair,
repair, or
or replacement
replacement for
for any
any reason
reason you
you
authorize.
authorize.
•• Depending
Depending on
on discount
discount setup,
setup, Oracle
Oracle Order
Order Entry
Entry
can
can automatically
automatically apply
apply discounts
discounts to
to order
order lines.
lines.
•• Businesses
Businesses can
can choose
choose to
to have
have many
many price
price lists
lists
with
with few
few discounts
discounts or
or one
one price
price list
list with
with many
many
discounts
discounts to
to implement
implement pricing
pricing strategies.
strategies.

24
Order
Order to
to Cash
Cash
Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Receivables
Receivables

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
identify
identify the
the common
common setup
setup steps
steps and
and integration
integration
considerations
considerations of
of Oracle
Oracle Receivables.
Receivables.

Topics
Topics
•• System
System options
options
•• Transactions
Transactions
•• Receipts
Receipts
•• Collections
Collections

Overview
Overview of
of System
System Options
Options
•• Accounting
Accounting
•• Tax
Tax
•• Tax
Tax default
default and
and rules
rules
•• Invoice
Invoice options
options
•• Miscellaneous
Miscellaneous

Implementation
Considerations for
for
System
System Options
Options
•• Accounting
Accounting options
options

Implementation
Considerations for
for
System
System Options
Options
•• Tax
Tax options
options

Implementation
Considerations for
for
System
System Options
Options
•• Invoice
Invoice options
options

Implementation
Considerations for
for
System
System Options
Options
•• Miscellaneous
Miscellaneous options
options

Transaction
Transaction Processing
Processing Cycle
Cycle
Enter Enter invoices

commitments
(optional)
Respond to
overinvoicing
• Refund
Respond to invalid Respond to
transactions • Adjust invoice underinvoicing
• Void • Update invoice • Adjust invoice
• Delete • Credit memo • Update invoice

• On-account credit • Debit memo
Transaction
Transaction Processing
Processing Cycle
Cycle
Print and send Generate customer

transactions statements
Review online Reports

Classes
Classes of
of Transactions
Transactions
•• Invoice
Invoice
•• Credit
Credit memo
memo
•• Debit
Debit memo
memo
•• Deposit
Deposit
•• Guarantee
Guarantee
•• Chargeback
Chargeback

Invoices
Invoices
Invoices from Run

feeder systems AutoInvoice
Manual
invoices Data entry

Implementation
Considerations for
for
Converting
Converting Invoices
Invoices
Legacy system data
Oracle database

Sources
Sources of
of Invoices
Invoices

Customization
Customization of
of Descriptive
Flexfields
Customize these flexfields

AutoInvoice
with identical structures:
Non-Oracle
system • Line transaction
• Line link-to
transaction
• Line reference
transaction

Scripts
Scripts for
for Loading
Loading
Non-Oracle
system
RA_INTERFACE_LINES
RA_INTERFACE_DISTRIBUTIONS
RA_INTERFACE_SALESCREDITS
Imported
Imported Invoices
Invoices and
and Activity
Activity

Selecting
Selecting aa Tax
Tax Method
Method
•• Sales
Sales tax:
tax: Based
Based onon customer
customer ship-to
ship-to addresses
addresses
or
or tax
tax codes
codes
•• Value-added
Value-added taxtax (VAT):
(VAT): Based
Based onon tax
tax codes
codes
assigned
assigned toto customer
customer sites
sites or
or items
items

Implementation
Considerations for
for Taxes
Taxes
•• Oracle
Oracle Partner
Partner tax
tax services
services
•• Use
Use address
address validation
validation
•• Do
Do not
not calculate
calculate tax
tax when
when importing
importing tax
tax lines
lines
•• During
During setup,
setup, do
do not
not specify
specify to
to calculate
calculate tax
tax
•• Location
Location flexfield
flexfield structure
structure supports
supports tax
tax
calculations
calculations for:
for:
–– Multiple
Multiple tax
tax jurisdictions
jurisdictions
–– VAT
VAT

Creating
Creating Invoices
Invoices from
from Sales
Sales Orders
Orders
Invoice
AutoInvoice
or
Invoices
Items
Items Eligible
Eligible for
for Invoicing
Invoicing
Standard Shippable Order Cycle
Enter
Pick release
Backorder release
Ship confirm
Complete
Invoice
Invoice Currency
Currency

Foreign currency Invoice freight
Freight charges charges
Currency AutoInvoice Currency

Hong Kong
Hong Kong
Dollar
Dollar

Revenue
Revenue and
and Receivables
Receivables Accounting
Accounting
Example of Accounting and Invoicing Rules
Accounting rule/
Invoicing rule
Immediate/advance 100%
Immediate/arrears 100%
Four month/advance 25%
Four month/arrears

Revenue
Revenue and
and Receivables
Receivables Accounting
Accounting
Payment
terms
25% in 30 days
75% in 60 days
AutoInvoice
Due date: 4/30
Total due: 25%
Payment
terms
25% in 30 days Due date: 5/30
75% in 60 days Total due: 75%

Implementation
Considerations for
for
Invoicing
Invoicing Orders
Orders
AutoInvoice
Invoice
Invoices
Implementation
Considerations for
for Items
Items
Eligible
Eligible for
for Invoicing
Invoicing
AutoInvoice
Order Invoice
Computer Model Computer Model

Class 1 Class 1
Option 1 Option 1
Option 2 Option 2

Implementation
Considerations for
for
Tracing
Tracing Transactions
Transactions to
to the
the Source
Source
•• Identify
Identify all
all invoice
invoice lines
lines for
for an
an order
order line
line or
or credit
credit
lines
lines for
for aa return
return line
line by
by using
using the
the Transaction
Transaction
flexfield
flexfield
•• Review
Review thethe Transaction
Transaction flexfield:
flexfield:
–– The
The Transaction
Transaction flexfield
flexfield is
is aa descriptive
descriptive
flexfield
flexfield inin the
the Oracle
Oracle Receivables
Receivables interface
interface
tables
tables
–– The
The Receivables
Interface automatically
automatically
populates
populates the the Transaction
Transaction flexfield
flexfield ID
ID for
for every
every
line
line itit processes
processes

Grouping
Grouping Related
Related Transaction
Transaction Lines
Lines
AutoInvoice Records Transaction Flexfields
Currency Bill To Item Attr1(Order #) Attr 2 (Order Type)
USD ACME A 5001 Domestic
USD ACME B 5002 Domestic
USD ACME C 112 No Ship
HKD BONN D 501 International
HKD BONN E 502 International
Grouping Rules
All mandatory rules (Includes Currency and Bill-To)
+ Optional rule: Transaction flexfield attribute2
How many invoices will be created?

Entering
Entering Receipts
Receipts
Enter receipt
information
Start
Apply receipt
to debit item
Specific receipt applications Mass receipt applications

Create chargebacks and adjustments

Entering
Entering Standard
Standard and
and Miscellaneous
Miscellaneous
Receipts
Receipts Manually
Manually
Cash Miscellaneous Receipts
Enter and Apply Enter
Adjustment Chargeback Remit
Remit
Reconcile
Reconcile
Reverse Reapply Reverse

Implementation
Considerations for
for
Entering
Entering Receipts
Receipts
•• Use
Use aa combination
combination of
of receipt
receipt entry
entry methods.
methods.
•• Customize
Customize file
file formats.
formats.
•• Develop
Develop file
file transfer
transfer program.
program.
•• Enable
Enable document
document sequencing
sequencing for
for automatic
automatic
payment
payment methods.
methods.
•• Develop
Develop programs
programs to to remit
remit Automatic
Automatic Receipts
Receipts in
in
hardcopy
hardcopy oror media
media format.
format.
•• Use
Use Oracle
Oracle Cash
Cash Management
Management forfor cash
cash
reconciliation.
reconciliation.

Using
Using the
the Collections
Workbench
Use
Use the
the Collections
Workbench to to perform
perform all
all of
of the
the
functions
functions related
related to
to collecting
collecting accounts,
accounts, such
such as:
as:
•• Review
Review follow-up
follow-up actions
actions for
for each
each collector
collector
•• Review
Review customer
customer account
account information
information at at various
various
levels
levels of
of detail
detail
•• Record
Record information
information about
about collection
collection calls
calls to
to
customers
customers
•• Review
Review details
details about
about correspondence
correspondence withwith
customers,
customers, including
including dunning
dunning letters,
letters, statements,
statements,
and
and calls
calls
•• Place
Place invoices
invoices inin dispute
dispute

Summary
Summary
•• Options
Options are
are used
used to
to make
make setup
setup elections
elections that
that control
control
Receivables
Receivables functions
functions and and toto set
set default
default field
field values
values
for
for certain
certain Receivables
Receivables processes.
processes.
•• The
The six
six transaction
transaction classes
classes are are invoice,
invoice, credit
credit memo,
memo,
debit
debit memo,
memo, deposit,
deposit, guarantee,
guarantee, and and chargeback.
chargeback.
•• Create
Create invoices
invoices from
from orders
orders by by running
running the
the
Receivables
Interface in in Oracle
Oracle Order
Order Entry
Entry and
and
AutoInvoice
AutoInvoice in in Oracle
Oracle Receivables.
Receivables.
•• You
You can
can apply
apply receipts
receipts to to invoices,
invoices, debit
debit memos,
memos,
deposits,
deposits, guarantees,
guarantees, on-account
on-account credits,
credits, and
and
chargebacks.
chargebacks.
•• Use
Use the
the Collections
Workbench windows windows to to view
view
information
information about
about your
your customers'
customers' transactions
transactions andand
account
account balances
balances inin aa variety
variety of
of ways.
ways.
25
Order
Order to
to Cash
Cash
Integration
Integration With
With Other
Other Oracle
Oracle Applications
Applications

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able
to
to describe
describe how
how information
information isis shared
shared and
and integrated
integrated
by
by Oracle
Oracle Order
Order Entry/Shipping,
Entry/Shipping, Oracle
Oracle Receivables,
Receivables,
and
and other
other Oracle
applications.

Overview
Overview
•• Reduce
Reduce maintenance
maintenance and and provide
provide aa smooth
smooth
information
information flow
flow by
by sharing
sharing key
key information
information
between
between applications.
applications.
•• Identify
Identify critical
critical implementation
implementation issues
issues that
that affect
affect
multiple
multiple business
business areas:
areas:
–– Shared
Shared information
information
–– Information
Information flows
flows
–– Open
Open interfaces
interfaces
–– Implementation
Implementation issues
issues

Shared
Shared Data:
Data: Salespeople
Salespeople
Order entry
Salespeople Receivables
Sales
compensation

Shared
Shared Data:
Data: Customers
Customers
Customer
Forecasts
Manufacturing
Customers
Internal Projects
Customers
Purchasing
Order entry
Customers
Customer
Invoices/ Payments Receivables

Shared
Shared Data:
Data: Organizations
Organizations
Human
Resources
Manufacturing
Plan for
Purchasing Projects
Remit to
Receiving employee
organizations Payables
Organization
Inventory
Receivables
Organization
Order Entry

Shared
Shared Data:
Data: Locations
Locations
Human
Manufacturing Resources
Ship-to/bill- Office Location

Plan for
to/deliver to
location
Purchasing
Remit to
Receiving employee
locations Payables
Inventory Location Order Entry

Shared
Shared Data:
Data: Items
Items
Plan parts/assembly requirements
Manufacturing
Requisition
Inventory Returns Sell
Component
Finished items
goods
Work Invoice contents Order Entry
Work in orders Paid items
Process
Receivables

Interfaced
Information: Order
Order Management
Management
Demand, forecast consumption
Manufacturing Assemble to Order, Bill of Materials
Purchasing Internal requisitions
POs Receipts
Orders
Shipments and returns
Order Entry
Inventory Inventory costs/COGS
Order and
return line
details
Demand Reservations
Revenue Receivables
Work in
Freight
Process
Tax Accounts Receivables
General Sales and
Ledger Marketing
Accounting
Accounting Flows:
Flows: Order
Order Management
Management
Customer
orders
COGS at shipment
Sales and
Inventory Marketing
COGS issues
Accounts
receivables, Order Entry
revenue, Order line
Specified data details
freight, tax
and Receivables
Financial structures General
Analyzer Ledger

Open
Open Interfaces:
Interfaces: Oracle
Oracle Receivables
Receivables
Transactions Customers Sales tax rates

External systems
Order line
details
Import programs
Oracle Lockbox
Order Entry
Oracle Receivables
Open
Open Interfaces:
Interfaces: Oracle
Oracle Order
Order Entry
Entry
Historical Returned Material Incomplete Booked

orders Authorization receipts orders orders
Import programs
Oracle Order Entry

Oracle Order Entry/Shipping Interfacing
with Inventory
Inventory Interface (Order
Entry)
Material Transaction
Manager (Inventory)
Oracle
Order Entry
Ship Confirm
Order Item Date Qty
1432 A 6/1 10
Oracle Inventory Oracle Inventory
Inventory balance Supply/Demand
Item Date Qty Order Item Date Qty

A 6/1 50 1432.Standard.ORDER ENTRY A 6/1 -10
40
Implementation Considerations:
OE Integration with External OE Systems
Transaction Flexfields
AutoInvoice Records
Currency Bill To Item Attr1 (Order #) Attr2 (Order Type)
USD ACME A 5001 Domestic
USD ACME B 5002 Domestic
USD ACME C 112 No Ship
HKD BONN D 501 International
HKD BONN E 502 International
Grouping Rules
All mandatory rules (Includes Currency and Bill-To)
+ Optional rule: Transaction Flexfield Attribute2
Invoice 1 Invoice 2 Invoice 3

Item A & B Item C Item C & D
Implementation Considerations:
OE and GL and Transaction Dates
Derive date? Yes
Ship date
(Batch source
actual
option)
No GL and
Ship
transaction
date
date
Sales order
Yes
date in
table?
GL and Sales
transaction order
date date
Assuming an
accounting rule of Default date
immediate GL and on Run
transaction AutoInvoice
date Form
Order
Entry/Shipping RMA
RMA with
with Inventory
Inventory
and
and Receivables
Receivables
Inventory Order Entry Receivables

Enter Return
Material Authorization
RMA Approval
Credit
Receive RMA Interface customer
returned
goods Receivables
RMA Interface
Interface
Update Close RMA

inventory
balance
Order
Entry/Shipping Open
Open Interface
Interface for
for
Customers
Customers
Validation
Temporary Oracle
interface Receivables
Customer tables tables
Interface
Customer Interface
Exchange report

Summary
Summary
Reduce
Reduce maintenance
maintenance and
and provide
provide aa smooth
smooth
information
information flow
flow by
by sharing
sharing key
key information
information between
between
applications.
applications.

26
Purchase
Purchase to
to Pay
Pay
Unit
Unit III
III Summary
Summary

Objectives
Objectives
This
This unit
unit has
has discussed
discussed how
how to
to determine
determine the
the
appropriate
appropriate system
system setup
setup options
options and
and
implementation
considerations when
when implementing
implementing
Order
Order to
to Cash
Cash applications.
applications.

How
How Will
Will You
You Plan
Plan for
for Implementing
Implementing the
the
Order
Order to
to Cash
Cash Applications?
Applications?
•• How
How often
often do
do users
users invoice
invoice orders?
orders?
•• How
How will
will you
you handle
handle reconciliation?
reconciliation?
•• What
What types
types of
of order
order cycles
cycles will
will you
you need?
need?
•• What
What types
types of
of customer
customer profile
profile classes
classes will
will you
you set
set
up,
up, and
and who
who will
will maintain
maintain them?
them?
•• What
What layout
layout is
is needed
needed forfor your
your shipping
shipping
documents,
documents, and
and will
will they
they be
be in
in multiple
multiple
languages?
languages?
•• How
How will
will you
you handle
handle return
return authorizations?
authorizations?
•• Will
Will you
you need
need multiple
multiple price
price lists?
lists?
•• What
What will
will your
your invoice
invoice sources
sources be?
be?
Order
Process Flow
Flow
Supplier ships item
Item purchased
to customer
from supplier
Generate
invoice
Customer PO
order entered
Close order
Item shipped
from inventory
Release order Ship order

Receivables
Receivables Process
Process Flow
Flow
Invoice
Reports transferred
Payment received
Collections
Receipt
close invoice
Summary
Summary of
of Order
Order to
to Cash
Cash Topics
Topics
•• Overview
Overview of
of Oracle
Oracle Order
Order Entry
Entry
•• Overview
Overview of
of Oracle
Oracle Receivables
Receivables
•• Integration
Integration between
between Oracle
Oracle Order
Order Entry
Entry and
and Oracle
Oracle
Receivables
Receivables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Order
Order Entry
Entry
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Receivables
Receivables
•• Integration
Integration with
with Other
Other Oracle
Oracle applications
applications

27
Common
Common Modules
Modules
Unit
Unit IV
IV Introduction
Introduction

Objectives
Objectives
After
After completing
completing this
this unit,
unit, you
you should
should bebe able
able to
to
describe
describe the
the features
features and
and characteristics
characteristics ofof
Oracle’
Oracle’ss common
common modules
relation to
to
implementing
financial applications.
applications.

Common
Common Modules
Modules Topics
Topics
•• Oracle
Oracle Workflow
Workflow
•• Oracle
Oracle Alert
Alert
•• Flexfields
Flexfields
•• Oracle
Oracle Applications
Applications System
Administration
•• Extending
Extending the
the Oracle
Oracle Applications
Applications

Common
Common Software
Software Modules
Modules
Oracle Workflow is a workflow

management system to automatically
process and route information of any
type, according to business rules that you
can change, to any person inside or
outside your enterprise.
Oracle Alert is an automated exception

management and reporting tool that keeps
you aware of critical activity in your
database and is used to automate
steps in your business processes.

Common
Common Elements
Elements
•• Flexfields
Flexfields
•• System
Administration
•• Extending
Extending Oracle
Oracle Applications
Applications

28
Common
Common Modules
Modules
Oracle
Oracle Workflow
Workflow

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the features
features and
and implementation
implementation
considerations
considerations of
of Oracle
Oracle Workflow.
Workflow.

Workflow
Workflow Terms
Terms
•• Process
Process
•• Item
Item
•• Process
Process instance
instance
•• Activity
Activity
•• Function
Function activity
activity
•• Notification
Notification activity
activity
•• Process
Process activity
activity
•• Transition
Transition

Oracle
Oracle Workflow
Workflow Accomplishes
Accomplishes Three
Three
Important
Important Business
Business Requirements
Requirements
•• Routes
Routes information
information
•• Defines
Defines any
any rule
rule
•• Delivers
Delivers electronic
electronic notifications
notifications

Differences
Differences Between
Between Oracle
Oracle Workflow
Workflow
and
and Oracle
Oracle Alert
Alert
Workflow
Workflow Alert
Alert
•• Manages
Manages the
the execution
execution •• Detects
Detects database
database
of
of complex
complex business
business events
events
processes
processes resulting
resulting •• Processes
Processes responses
responses
from
from database
database events
events only
only from
from e-mail
e-mail
•• Processes
Processes responses:
responses:
–– E-mail
E-mail
–– Web
Web browser
browser
–– Applications
Applications

Similarities
Similarities Between
Between Workflow
Workflow and
and Alert
Alert
•• Integrated
Integrated with
with Oracle
Oracle applications
applications
•• Application
Application independent
independent
•• Developed
Developed by
by the
the same
same team
team

Major
Major Components
Components
•• Oracle
Oracle Workflow
Workflow Builder
Builder
•• Workflow
Workflow Engine
Engine
•• Workflow
Workflow Definitions
Definitions Loader
Loader
•• Notification
Notification System
System
•• Workflow
Workflow Monitor
Monitor

Workflow
Workflow Builder
Builder

Workflow
Workflow Engine
Engine
Workflow Engine
Applications Server
Oracle 7.3.2 or higher

Workflow
Workflow Process
Process Definition
Definition

Looping
Looping and
and Results-Based
Results-Based Branching
Branching

Parallel
Parallel Flows
Flows and
and Rendezvous
Rendezvous

Voting
Voting

Timeouts:
Timeouts:
Escalation
Escalation and
and Automatic
Automatic Forwarding
Forwarding

Subprocesses
Subprocesses with
with Unlimited
Unlimited Hierarchies
Hierarchies

Workflow
Workflow Definitions
Definitions Loader
Loader
Workflow Builder
Workflow Engine
Workflow
Loader
Workflow
Loader
Oracle 7.3.2 or later
Process definitions

Notification
Notification System
System
Notification
Mailer
Workflow
Workflow Engine Web Agent
Notification
Viewer
Directory Notification
Services System
Applications
Server Application
Oracle 7.3.2 or later screens

Workflow
Workflow Monitor
Monitor

Required
Required Setup
Setup Steps
Steps
•• Customize
Customize the
the directory
directory service
service views
views for
for Oracle
Oracle
Workflow
Workflow Cartridge.
Cartridge.
•• Set
Set up
up background
background engines
engines for
for Oracle
Oracle Workflow.
Workflow.
•• Define
Define the
the WF_RESOURCES
WF_RESOURCES environment
environment variable
variable
for
for Oracle
Oracle Workflow
Workflow Cartridge.
Cartridge.
•• Identify
Identify the
the Oracle
Oracle Workflow
Workflow base
base Web
Web agent.
agent.
•• Identify
Identify the
the workflow
workflow administrator
administrator role.
role.
•• Secure
Secure Workflow
Workflow Web
Web pages
pages with
with an
an Oracle
Oracle Web
Web
Application
Application Server
Server authentication
authentication scheme.
scheme.

Summary
Summary
•• Oracle
Oracle Workflow
Workflow manages
manages business
business processes
processes
according
according to to rules
rules that
that you
you define.
define.
•• Define
Define your
your business
business rules
rules using
using Oracle
Oracle Workflow
Workflow
Builder
Builder and
and PL/SQL.
PL/SQL.
•• The
The Workflow
Workflow Engine
Engine and
and the
the Notification
Notification System
System
carry
carry out
out your
your business
business rules.
rules.
•• Any
Any Oracle
Oracle applications
applications user
user and
and anyone
anyone withwith
access
access toto the
the Internet
Internet can
can participate
participate in
in aa
workflow.
workflow.
•• Use
Use the
the Workflow
Workflow Monitor
Monitor to
to check
check and/or
and/or
administer
administer thethe status
status of
of your
your workflow
workflow processes.
processes.

29
Common
Common Modules
Modules
Oracle
Oracle Alert
Alert

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be
able
able to
to describe
describe the
the features
features and
and
implementation
considerations of
of Oracle
Oracle Alert.
Alert.

Topics
Topics
•• Event
Event alerts
alerts •• Response
Response processing
processing
•• Periodic
Periodic alerts
alerts •• Action
Action escalation
escalation
•• Action
Action types
types •• Precoded
Precoded alerts
alerts
•• Action
Action levels
levels •• Implementation
Implementation
considerations
considerations
•• Steps
Steps to
to defining
defining an
an
alert
alert

Alert
Alert Process
Process
• E-mail message
• Concurrent program
request
Alert !
• Run SQL
• Run operating
system script
Server
Client
What
What Is
Is an
an Exception?
Exception?
An
An exception
exception is
is aa specified
specified
condition
condition found
found during
during anan alert
alert
check.
check.
For
For example,
example, an
an alert
alert might
might
check
check for
for customers
customers who who
exceed
exceed aa credit
credit limit.
limit. Each
Each
exceeded
exceeded credit
credit limit
limit found
found is
is
an
an exception.
exception.

Examples
Examples of
of Event
Event Alerts
Alerts
•• Requisition
Requisition receipt:
receipt: Informs
Informs requester
requester that
that
Purchasing
Purchasing received
received oror entered
entered the
the request
request
•• Purchase
Purchase approval:
approval: Informs
Informs manager
manager that
that aa
purchase
purchase order
order needs
needs to to be
be approved
approved
•• Database
Database monitoring:
monitoring: Informs
Informs DBA
DBA when
when database
database
tables
tables need
need more
more space
space andand allocates
allocates itit ifif
response
response indicates
indicates to
to do
do so
so

Examples
Examples of
of Periodic
Periodic Alerts
Alerts
•• Personnel:
Personnel: Shows
Shows all all employees
employees whowho have
have been
been
terminated
terminated inin the
the last
last six
six months
months (monthly)
(monthly)
•• Payroll:
Payroll: Shows
Shows current
current balance
balance and
and vacation
vacation
reported
reported by
by month
month (monthly)
(monthly)
•• Purchasing:
Purchasing: Detects
Detects creation
creation or
or modification
modification of
of
vendor
vendor with
with nonstandard
nonstandard payment
payment terms
terms (weekly)
(weekly)
•• Inventory:
Inventory: Shows
Shows whenwhen quantity
quantity on
on hand
hand minus
minus
quantity
quantity ordered
ordered isis less
less than
than reorder
reorder quantity
quantity
(weekly)
(weekly)

Definition
Definition of
of an
an Action
Action
An
An action
action is
is an
an event
event that
that occurs
occurs once
once aa monitored
monitored
database
database event
event occurs
occurs or
or once
once aa periodic
periodic check
check of
of
the
the database
database has
has been
been performed.
performed. For
For example:
example:
•• Send
Send an
an e-mail
e-mail message
message
•• Submit
Submit aa concurrent
concurrent program
program request
request
•• Run
Run aa SQL
SQL statement
statement script
script
•• Run
Run an
an operating
operating system
system script
script

Definitions
Definitions of
of Action
Action Levels
Levels
•• Detail:
Detail: Perform
Perform the
the action
action for
for each
each occurrence
occurrence of
of
the
the condition
condition
•• Summary:
Summary: Perform
Perform the
the action
action for
for aa group
group of
of
occurrences
occurrences ofof the
the condition
condition
•• No
No Exception:
Exception: Perform
Perform an an action
action when
when nothing
nothing in
in
the
the database
database met
met the
the search
search criteria
criteria

Seven
Seven Steps
Steps to
to Defining
Defining an
an Alert
Alert
Success!
7. Document
6. History/Request Log
5. Run and test
4. Define the action set
3. Define the actions
2. Define the alert

1. Research
Action
Action Escalation
Escalation
Message 1 Message 2 Message 3
Dear Mr. XXX, Dear Mr. XXX, IMPORTANT!!

It has come to Please respond Your account
our attention ... immediately ... is now ...

Response
Response Processing
Processing
Use
Alert! r
Ale
rt

Precoded
Precoded Alerts
Alerts
•• DBA
DBA
Alert!
Alert!
•• Purging
Purging alerts
alerts
•• Purging
Purging mail
mail
Server
Client

General
General Implementation
Considerations

System
Administration Implementation
Implementation
Considerations
Considerations
•• Register
Register all
all Oracle
Oracle IDs
IDs
•• Register
Register any
any custom
custom applications
applications
•• Register
Register any
any applications
applications
that
that reside
reside in
in databases
databases
different
different from
from the
the Alert
Alert
database
database

E-Mail
E-Mail Implementation
Considerations
•• E-mail
E-mail accessible
accessible byby Alert
Alert
•• Oracle
Oracle InterOffice
InterOffice
•• Gateways
Gateways
•• SQL*Net
SQL*Net

Event
Event Alert
Alert Implementation
Implementation
Considerations
Considerations
•• Concurrent
Concurrent Manager
Manager for
for Check
Check Event
Event Alert
Alert
•• Concurrent
Concurrent Managers
Managers for
for
running
running other
other programs
programs
•• Using
Using efficient
efficient coding
coding
methods
methods

Response
Response Processing
Processing Implementation
Implementation
Considerations
Considerations
•• Response
Response text
text
•• Returned
Returned message
message header
header

Periodic
Periodic Alerts
Alerts Implementation
Implementation
Considerations
Considerations
•• Runs
Runs automatically
automatically
•• Keep
Keep active
active

Summary
Summary
•• An
An event
event alert
alert notifies
notifies you
you ofof activity
activity in
in your
your
database
database asas soon
soon asas itit occurs.
occurs.
•• A
A periodic
periodic alert
alert checks
checks the the database
database for
for
information
information according
according to to aa schedule
schedule that
that you
you
define.
define.
•• An
An action
action can
can send
send e-mail
e-mail and,and, run
run aa concurrent
concurrent
program,
program, SQL
SQL Statement
Statement script,
script, or
or operating
operating
system
system script.
script.

30
Common
Common Modules
Modules
Flexfields
Flexfields

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
do
do the
the following:
following:
•• Identify
Identify the
the differences
differences between
between aa key
key flexfield
flexfield
and
and aa descriptive
descriptive flexfield
flexfield
•• Identify
Identify design
design issues
issues when
when creating
creating key
key and
and
descriptive
descriptive flexfields
flexfields

Overview
Overview
•• Flexfields
Flexfields review
review
•• Two
Two types
types of
of flexfields
flexfields
•• Standard
Standard Request
Request Submission
Submission and
and flexfields
flexfields
•• Flexfield
Flexfield benefits
benefits
•• Storing
Storing flexfield
flexfield values
values internally
internally
•• Developing
Developing aa flexfield
flexfield
•• Implementing
Implementing aa flexfield
flexfield

Flexfield
Flexfield Concepts
Concepts Review
Review
•• Why
Why would
would youyou use
use flexfields?
flexfields?
•• What
What is
is aa flexfield
flexfield composed
composed of?of?
•• What
What is
is aa value
value set
set and
and why
why isis itit used?
used?
•• What
What are
are the
the two
two types
types of
of flexfields
flexfields andand how
how are
are
they
they used?
used?

Key
Key Flexfields
Flexfields
__ Sales Information ______________________ Standard

window
Transaction 3987 Payment Type
Customer Jane Doe
Item COM-876-LTN
Description Computer - Monitor - Light Tan []
Key
flexfield __ Item Information _______________
window COM Computer
Item 876 Monitor
Color LTN Light tan

Creating
Creating Intelligent
Intelligent Keys
Keys Using
Using
Key
Key Flexfields
Flexfields
Business A Business B
_____Account Entry __ _____Account Entry __
Corporation 10 Company 21
Subsidiary 203 Division 42
Division 3003 Department 502
Department 025 Account 015
Account 203

Intelligent
Intelligent Keys
Keys
Asset number Account number
Serial number Job grade

Oracle
Oracle Applications:
Applications: Key
Key Flexfields
Flexfields
Asset Bank details

Oracle Oracle
Category Cost allocation
Assets Payroll
Location People group
Oracle Oracle Sales Tax Location

General Accounting Receivables Territory
Ledger
Account aliases
Item catalogs Grade
Oracle Oracle
Item categories Job
Inventory Human
Sales orders Resources Personal analysis
Stock locators Position
Soft coded
System items

Descriptive
Flexfields
__ Sale Information ________________________
Transaction 3987 Payment Type CC

Customer Jane Doe
Item COM-876-LTN
Payment Type CK Payment Type CC

Store 54321 Store 54321
Dept 987 Dept 987
Number 1028 Number 4958-2938-4747
Second ID MC 4565-3939 Exp. Dt 12 - 99

Using
Using Reference
Reference Fields
Fields
__ Sale Information ________________________

Reference
Transaction 3987 Payment Type CC
field
Customer Jane Doe
Item COM-876-LTN
Payment Type CK Payment Type CC

Store 54321 Store 54321
Dept 987 Dept 987
Number 1028 Number 4958-2938-4747
Second ID MC 4565-3939 Exp. Dt 12 - 99

Oracle
Oracle Applications:
Applications: Descriptive
Descriptive
Flexfields
Flexfields (Partial
(Partial List)
List)
Bonus Rates Bank Branch
Oracle Oracle
Calendar Types Payment Terms
Assets Payables
Price Indexes Site Address
Oracle Oracle Credit History

General Daily Rates Receivables Information
Ledger
Activity Employee Labor

Information Rate
Oracle Oracle
Item Cost Work in Shop Floor
Bills of
Information Progress Status
Material
Shift Time WIP
Information Parameters

Benefits
Benefits of
of Flexfields
Flexfields
Using
Using flexfields
flexfields you
you can
can do
do the
the following:
following:
•• Customize
Customize applications
applications to
to support
support your
your own
own
accounting,
accounting, product,
product, and
and other
other codes
codes
•• Construct
Construct intelligent
intelligent keys
keys
•• Customize
Customize applications
applications to to capture
capture additional
additional data
data
•• Use
Use the
the application
application toto validate
validate values
values and
and value
value
combinations
combinations entered
entered by by the
the user
user
•• Support
Support multiple
multiple field
field structures
structures depending
depending on
on
data
data context
context

Storing
Storing Flexfield
Flexfield Data
Data Internally
Internally
Key flexfield Descriptive flexfield
... Segment1 Segment2 ... ... Attribute1 Attribute2 ...
Oracle applications base tables

Flexfield
Flexfield Development
Development
There
There are
are four
four steps
steps in
in developing
developing aa flexfield:
flexfield:
1.
1. Design
Design flexfield
flexfield into
into the
the application
application table.
table.
2.
2. Paint
Paint necessary
necessary fields
fields onto
onto the
the form.
form.
3.
3. Call
Call routines.
routines.
4.
4. Define
Define the
the new
new flexfield.
flexfield.

Create
Create Segment
Segment Columns
Columns
Oracle applications base table

... Attribute1 Attribute2 Attribute3 ...
Structure defining column
Code combination ID

Create
Create New
New Form
Form
New segment fields New flexfield form

Add
Add Processing
Processing Code
Code
Standard Oracle
applications
window
New flexfield
window

Implement
Implement the
the Flexfield
Flexfield
Register the flexfield for use Application

Object Library
Plan the flexfield segments

and structures
Define the actual flexfield

Steps
Steps in
in Implementing
Implementing aa Flexfield
Flexfield
1.
1. Plan
Plan
2.
2. Define
Define value
value sets
sets
3.
3. Define
Define flexfield
flexfield segments
segments and
and structures
structures
4.
4. Define
Define values
values
5.
5. Define
Define security
security and
and cross-validation
cross-validation rules
rules ifif
necessary
necessary

Summary
Summary
•• Flexfields
Flexfields are
are customizable
customizable fields.
fields.
•• The
The user
user defines
defines the
the content
content andand structure
structure of
of aa
flexfield
flexfield window.
window.
•• Key
Key flexfields
flexfields create
create entity
entity identifiers
identifiers required
required by by
Oracle
applications.
•• Descriptive
Descriptive flexfields
flexfields gather
gather additional
additional information
information
required
required by by the
the business
business environment.
environment.

31
Common
Common Modules
Modules
Oracle
Oracle Applications
Applications System
Administration

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the types
types of
of tasks
tasks that
that the
the system
system
administrator
administrator must
must perform
perform when
when implementing
implementing
Oracle
applications.

Topics
Topics
•• System
Administration Functions
Functions
•• Application
Application Security
Security
•• Menus
Menus
•• Responsibilities
Responsibilities
•• Concurrent
Concurrent Processing
Processing
•• Profile
Profile Options
Options

System
Administration
Define applications access and privileges
Balance online and concurrent processing

System
Administration
Define application defaults and user profiles
(Default printer)
Register hardware and software

System
Administration
Create document sequences
(5001) (5002) (5003)

Supporting
Supporting End-User
End-User Needs
Needs
System administrator functions
and user concerns
Application security
Why can’t I get to this menu option?
What reports can I run?
Profiles Workload balancing

Why does my print look like this?
Why is this query taking so long?

Supporting
Supporting End-User
End-User Needs
Needs
System administrator functions
and user concerns
Document
sequences
How can I track all my transactions?
Registration
Can I use the new laser printer?

Database
Database Administrator
Administrator
Versus
Versus System
System Administrator
Administrator
Database System
Administrator Administrator

Overview
Overview of
of Managing
Managing Application
Application
Security
Security
Oracle application Windows
Reports
User Responsibility

Using
Using Responsibilities
Responsibilities
Using predefined Using custom responsibility

responsibility Define Define Define
or modify or modify or modify
data group menu request group
1
Define
or modify 2
responsibility
Exclude
functions 3
and menus
Define Define
application 1 application 4
user user

Defining
Defining aa New
New Application
Application User
User
Enter user
1
information
2 Require password change

Limit access attempts
Enter user’s
3
start and end dates
Assign one or more

4
responsibilities

Components
Components
Data group
Request security
Menu
group
Exclusions

Defining
Defining and
and Implementing
Implementing
aa Responsibility
Responsibility
Data groups form Users form
Security Security
Oracle User Define
DataGroup Responsibilities
form
Security
Responsibility
Request groups Define Menus form
form
Security Application menu
Responsibility
Requests

Defining
Defining aa Data
Data Group
Group
Define Oracle ID
1
(DBA task)
2 Enter name for new data group
3 Model new data group from

existing data group
Associate application with

4
appropriate Oracle ID
Select tool Oracle ID for

5
application— Oracle ID*
* Mostly for non-GUI
applications
Data
Data Groups
Groups
A data group is a collection of pairings of

an application with an Oracle ID
Responsibility XYZ
Data Group
Can appear Can appear
only once GL Oracle ID-A multiple times,
AP1 Oracle ID-A but only once
AR1 Oracle ID-A with each
application
CUS Oracle ID-A

Relating
Relating Data
Data Groups
Groups
to
to Forms
Forms and
and Programs
Programs
Responsibility XYZ Server
Data Group
Form
GL Oracle ID-A
AP1 Oracle ID-A
AR1 Oracle ID-A
Database table
CUS Oracle ID-A
Program
Function
Function Security
Security
Menu Level 1 Function: a set of
Function executable code
Menu Level 2
Function
available as a menu
Function option
Menu Level 3
Subfunction
Subfunction
Function
Menu Level 2 Subfunction: a subset
Subfunction of a form’s functionality
Menu Level 2
Function
Function

Menu
Menu Displays
Displays Using
Using Navigator
Navigator
What is built into the menu?
Menu Level 1 Menu Level 1

Function Function
Menu Level 2 Menu Level 2
Function Function
Function Function
Menu Level 3 Function
Subfunction Menu Level 2
Subfunction Function
Function Function
Menu Level 2
Subfunction What is seen in Navigator?
Menu Level 2
Function
Function

Excluding
Excluding Functions
Functions and
and Menus
Menus
Menu Level 1
Function-A Excluding a function affects the
Menu Level 2 function regardless of level.
Function-B
Function-C
Menu Level 3
Function-A
Function-D
Function-E
Menu Level 2
Function-D
Menu Level 2 Excluding a menu excludes all
Function-F its child functions.
Function-G
Function-H

Defining
Defining aa New
New Responsibility
Responsibility
1 Enter application and responsibility name
2 Enter start and end dates
3 Select data group
4 Select menu
5 Select request group
6 Enter menu/function exclusions

Windows
Windows for
for Defining
Defining and
and
Implementing
Implementing aa Responsibility
Responsibility
Data groups Users window

window
Security Security
Oracle User Define
Responsibilities
DataGroup window
Security
Responsibility
Request groups Define Menus window
window
Security Application menu
Responsibility
Requests

Defining
Defining an
an Application
Application
•• Name
Name the
the application
application
•• Specify
Specify aa basepath
basepath to
to locate
locate application
application
components
components
•• Assign
Assign aa message
message prefix
prefix for
for application
application error
error
messages
messages

Defining
Defining aa New
New Menu
Menu Structure
Structure
1 Identify menu needs
2 Print a function security report for

similar, existing menus
3 Plan— sketch the menu structure
4 Start with a blank menu form
5 Build the menu from bottom to top
6 Print a function security report set to

document the new menu
7 Assign to the responsibility

Identifying
Identifying Existing
Existing Menu
Menu
Structures
Structures
Function Security Report Set
Function Security Function Security

Menu Report Navigator Report
Function Security
Function Report

Rules
Rules for
for Menu
Menu Design
Design
•• Design
Design prompts
prompts with
with unique
unique first
first letters.
letters.
•• Sequence
Sequence the
the prompts
prompts with
with the
the most
most frequently
frequently
used
used functions
functions first.
first.
•• Entries
Entries cannot
cannot be
be copied
copied from
from one
one menu
menu definition
definition
to
to another.
another.
•• Use
Use acronyms
acronyms only
only when
when anan industry
industry term
term or
or
company
company word
word is
is so
so capitalized—
capitalized— forfor example,
example, WIP
WIP
or
or COGS.
COGS.

Modifying
Modifying an
an Existing
Existing
Menu
Menu Definition
Definition
•• Menus
Menus are
are called
called by
by their
their user
user menu
menu name.
name.
•• Any
Any change
change to
to aa user
user menu
menu name
name takes
takes effect
effect
immediately.
immediately.
•• Any
Any existing
existing menus
menus that
that call
call the
the modified
modified menu
menu
use
use the
the new
new name.
name.
•• The
The previous
previous name
name nono longer
longer appears.
appears.
•• Any
Any menu
menu entry
entry modifications
modifications take
take effect
effect
immediately.
immediately.

Creating
Creating aa Menu
Menu
Menu definition 3
Menu definition 2
Menu definition 1

Concurrent
Concurrent Requests,
Requests, Programs,
Programs,
and
and Managers
Managers
Request Table
Run program ...
Run program ...
User submits Run program ... Concurrent
request to run Run program abc Manager
program abc Run program ...
Concurrent
Manager
starts
program abc

System
System Administrator
Administrator
Monitoring
Monitoring Privileges
Privileges
•• Place
Place any
any pending
pending request
request on
on hold
hold
•• Take
Take any
any request
request off
off hold
hold
•• Terminate
Terminate any
any request
request
•• Change
Change the
the priority
priority of
of aa request
request
•• View
View the
the log
log file
file and
and the
the manager
manager log
log file
file

Defining
Defining Managers
Managers and
and Their
Their
Work
Work Shifts
Shifts
Defining Workshifts Segregating Requests
Shift 1 Manager A Manager A ALL

Shift 2 Manager A Manager B ALL
Shift 3 Manager B Manager C CUST

Balancing
Balancing Process
Process Workload
Workload
Over
Over Time
Time
12 AM 6 AM 12 PM 6 PM 11:59
00:00 06:00 12:00 18:00 23:59
Day work shift

3 processes
Night work shift

6 processes
Graveyard
work shift
6 processes

Activating
Activating and
and Deactivating
Deactivating
Concurrent
Concurrent Managers
Managers
Internal Administer
Concurrent Concurrent
Manager Managers
Concurrent
Concurrent manager
manager

Managing
Managing Parallel
Parallel Concurrent
Processing
Node Node
Database Client
Node Node

Cluster
Cluster Environment
Environment
Cluster server
Node 1 Node 3
Database
on node 1
Node 2 Node 4
Client

Massively
Massively Parallel
Parallel Environment
Environment
Massively parallel computer server
Node 1 Node 3
Database
on node 1 Node 2 Node 4
Client

Homogeneous
Homogeneous Networked
Networked Environment
Environment
Client
Homogeneous network server
2
Node 1 Node 3 Node
Database
on node 1 Node 2 Node 4
3
Node
Client

Parallel
Parallel Concurrent
Processing
and
and Oracle
Oracle Parallel
Parallel Server
Server
Oracle
Database files Oracle Internal
Database Concurrent
instance SQL*Net Manager
Manager Manager
Local disk
Node 1 Node 3
Oracle Internal
Database monitor
instance SQL*Net
High-speed Concurrent
bus Manager
Node 2 Node 4 Local disk

Primary
Primary and
and Secondary
Secondary Nodes
Nodes
Primary Node Secondary Node
manager manager

Internal
Internal Monitor
Monitor Processes
Processes
Concurrent
Manager
Internal
Concurrent
Manager
Manager Manager
Concurrent Internal
Manager Monitor
Process

Viewing
Viewing Log
Log Files
Files
Log/output
files
Concurrent
Manager
Internal
Concurrent
Manager
Manager Manager
Concurrent Internal
Manager Monitor
Process

Parallel
Parallel Concurrent
Concurrent Managers
Managers
•• Define
Define parallel
parallel concurrent
concurrent managers
managers to to specify
specify the
the
node,
node, queue
queue management
management system,
system, and
and other
other
parallel
parallel processing
processing information
information
•• Control
Control parallel
parallel concurrent
concurrent managers
managers with
with these
these
functions:
functions:
–– Start
Start up
up
–– Shut
Shut down
down
–– Migrate
Migrate
–– Monitor
Monitor
•• Activate
Activate and
and deactivate
deactivate parallel
parallel concurrent
concurrent
managers
managers by by issuing
issuing commands
commands at at the
the operating
operating
system
system level
level

Profile
Profile Hierarchy
Hierarchy Levels
Levels
User level
Responsibility level
Application level
Site level

User
User Profiles
Profiles
•• User
User profiles
profiles are
are changeable
changeable options
options that
that affect
affect
the
the way
way your
your application
application runs.
runs.
•• They
They become
become active
active when
when you
you log
log on
on or
or change
change
responsibilities.
responsibilities.
•• Alter
Alter these
these options
options to
to change
change the
the behavior
behavior of
of your
your
application
application to
to suit
suit your
your preference.
preference.

The
The Hierarchy
Hierarchy in
in Action
Action
Site-level User-level
printer printer
Boston
New York

Summary
Summary
•• A
A system
system administrator
administrator defines
defines new
new users
users and
and
assigns
assigns responsibilities
responsibilities to to them.
them.
•• Responsibilities
Responsibilities are
are composed
composed of of data
data groups
groups and
and
menus
menus that
that define
define the
the menus
menus and
and programs
programs toto
which
which you
you have
have access.
access.
•• You
You can
can manage
manage concurrent
concurrent processing
processing byby
defining
defining managers
managers and and work
work shifts
shifts and
and reviewing
reviewing
requests
requests and
and log
log files.
files.
•• You
You can
can control
control the
the default
default behavior
behavior and
and
appearance
appearance of of applications
applications by by changing
changing profile
profile
values.
values.

32
Common
Common Modules
Modules
Extending
Extending the
the Oracle
Oracle Applications
Applications

Objectives
Objectives
After
After completing
completing this
this lesson,
lesson, you
you should
should be
be able
able to
to
describe
describe the
the features
features and
and approaches
approaches that
that can
can be
be
used
used to
to extend
extend Oracle
applications.

Topics
Topics
•• Extending
Extending Oracle
Oracle Applications
Applications
•• The
The Standard
Standard Development
Development Environment
Environment
•• Overview
Overview of
of Coding
Coding Standards
Standards
•• Libraries
Libraries
•• Performance
Performance
•• Coding
Coding for
for Web
Web and
and NCA
NCA Compatibility
Compatibility
•• Overview
Overview of
of Building
Building an
an Application
Application

Meeting
Meeting Business
Business Needs
Needs
__ Item Information ________

Category COM Computer
Item 876 Monitor
Color LTN Light tan
Flexfields Folders
Alert!
Profiles
QuickCodes Responsibilities

CUSTOM
CUSTOM Library
Library and
and Extensions
Extensions
Extension
CUSTOM library

Oracle
Oracle Applications
Applications

Oracle
Oracle Applications
Applications User
User Interface
Interface
Standards
Standards
Oracle applications
User interface standards

Coding
Coding Principles
Principles
•• Code
Code must
must be
be readable
readable to
to be
be maintained.
maintained.
•• Tools
Tools such
such as
as Oracle
Oracle Forms
Forms andand PL/SQL
PL/SQL are
are used
used
whenever
whenever possible
possible (avoid
(avoid complex
complex user
user exits
exits
using
using other
other coding
coding languages).
languages).
•• Fast
Fast performance
performance onon aa wide
wide area
area network
network (WAN)
(WAN) is
is
critical.
critical.
•• Platform-specific
Platform-specific code
code should
should bebe avoided
avoided except
except
where
where absolutely
absolutely necessary.
necessary.
•• Reusable
Reusable objects
objects should
should bebe employed
employed wherever
wherever
possible.
possible.

Reusable
Reusable Code
Code in
in Libraries
Libraries

Performance
Performance Is
Is Critical
Critical

Deployment
Deployment on
on the
the Web
Web

Reusable
Reusable Objects
Objects

Design
Design Issues
Issues to
to Consider
Consider
•• Flexfields
Flexfields
•• User
User profiles
profiles
•• Multiple
Multiple organizations
organizations
•• Oracle
Oracle Workflow
Workflow integration
integration
•• Multiple
Multiple platform
platform support
support
•• National
National language
language support
support
•• Flexible
Flexible date
date formats
formats
•• Multiple
Multiple currency
currency support
support
•• Year
Year 2000
2000 support
support
•• CUSTOM
CUSTOM library
library support
support
•• Object
Object naming
naming standards
standards
Summary
Summary
•• Use
Use existing
existing features,
features, such
such as
as flexfields
flexfields and
and alerts,
alerts,
whenever
whenever possible.
possible.
•• The
The Oracle
Oracle Applications
Applications User
User Interface
Interface Standards
Standards
manual
manual describes
describes the
the standards
standards that
that you
you can
can use
use
to
to develop
develop custom
custom application
application code.
code.
•• Libraries
Libraries allow
allow code
code to
to be
be written
written once
once and
and used
used
by
by multiple
multiple forms.
forms.
•• Coding
Coding principles
principles should
should be
be strictly
strictly observed.
observed.

33
Common
Common Modules
Modules
Unit
Unit IV
IV Summary
Summary

Objectives
Objectives
After
After completing
completing this
this unit,
unit, you
you should
should be
be able
able to
to
describe
describe the
the features
features and
and characteristics
characteristics of
of Oracle’
Oracle’ss
common
common modules
relation to
to implementing
implementing Oracle
Oracle
financial
financial applications.
applications.

Common
Common Modules
Modules Topics
Topics
•• Oracle
Oracle Workflow
Workflow
•• Flexfields
Flexfields
•• Oracle
Oracle Alert
Alert
•• Oracle
Oracle Applications
Applications System
Administration
•• Extending
Extending the
the Oracle
Oracle Applications
Applications

Common
Common Software
Software Modules
Modules
Oracle Workflow is a workflow management

system to automatically process and route
information of any type, according to
business rules that you can change, to any
person inside or outside of your enterprise.
Oracle Alert is an automated exception

management and reporting tool that keeps
you aware of critical activity in your
database and is used to automate
steps in your business processes.

Flexfield
Flexfield Concepts
Concepts Review
Review
•• Why
Why would
would youyou use
use flexfields?
flexfields?
•• What
What is
is aa flexfield
flexfield composed
composed of?of?
•• What
What is
is aa value
value set
set and
and why
why isis itit used?
used?
•• What
What are
are the
the two
two types
types of
of flexfields
flexfields andand how
how are
are
they
they used?
used?

System
Administration
Define applications access and privileges
Balance online and concurrent processing

System
Administration
Define application defaults and user profiles
(Default printer)
Register hardware and software

System
Administration
Create document sequences
(5001) (5002) (5003)

Oracle
Oracle Applications
Applications User
User Interface
Interface
Standards
Standards
Oracle applications
User interface standards

34
Implementing
Implementing the
the Primary
Primary Oracle
Oracle
Financial
Applications
Release
Release 1111
Course
Course Summary
Summary

Objectives
Objectives
This
This course
course covered
covered the
the following
following topics:
topics:
•• Determine
appropriate system
system setup
setup options
options
and
and implementation
considerations whenwhen
implementing
implementing Enterprise
Management
applications
applications
•• Determine
appropriate system
system setup
setup options
options
and
and implementation
considerations whenwhen planning
planning
to
to implement
implement Purchase
Purchase to to Pay
Pay applications
applications
•• Determine
appropriate system
system setup
setup options
options
and
and implementation
considerations whenwhen planning
planning
to
to implement
implement Order
Order to
to Cash
Cash applications
applications
•• Describe
Describe the
the features
features and
and characteristics
characteristics of of
Oracle’
Oracle’ss common
common modules
relation to
to
implementing
applications
How
How DoDo You
You Plan
Plan for
for the
the Implementation
Implementation
of
of the
the Primary
Primary Financial
Financial Applications?
Applications?
•• What
What are
are the
the core
core financial
applications that
that you
you
need
need toto manage
manage youryour enterprise?
enterprise?
•• How
How dodo you
you implement
implement the the flow
flow of
of information
information from
from
the
the purchase
purchase of of business
business properties
properties toto the
the payment
payment
and
and tracking
tracking ofof them?
them?
•• How
How dodo you
you identify
identify issues
issues inin the
the entry
entry of
of customer
customer
orders
orders and
and the
the receipt
receipt of of payments?
payments?
•• What
What other
other Oracle
Oracle features
features and
and products
products would
would help
help
you
you to
to implement
implement and and manage
manage your
your business
business and
and
applications?
applications?
•• How
How dodo you
you plan
plan toto integrate
integrate legacy
legacy system
system
information,
information, andand will
will you
you need
need toto extend
extend
applications?
applications?
Implementation
Implementation Overview
Overview
Setup applications
Processes
and organized
Wizard setup steps
Perform
Perform Common
Common Tasks
Tasks First
First
•• Common
Common applications
applications
•• Common
Common process
process of
of product
product family
family
•• Products
Products

Common
Common Oracle
Oracle Applications
Applications Features
Features
•• Use
Use of
of folders
folders
•• Flexfields
Flexfields
•• QuickCodes
QuickCodes
•• Multiple
Support

Enterprise
Management
•• Overview
Overview of
of Oracle
Oracle General
General Ledger
Ledger
•• Common
Common Financials
Financials Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle General
General Ledger
Ledger
•• Overview
Overview of
of Oracle
Oracle Assets
Assets
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Assets
Assets
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications
•• Reporting
Reporting Options
Options

Purchase
Purchase to
to Pay
Pay
•• Overview
Overview of
of Oracle
Oracle Purchasing
Purchasing
•• Overview
Overview of
of Oracle
Oracle Payables
Payables
•• Integration
Integration Between
Between Oracle
Oracle Purchasing
Purchasing and
and Oracle
Oracle
Payables
Payables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Purchasing
Purchasing
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Payables
Payables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Order
Order to
to Cash
Cash
•• Overview
Overview of
of Oracle
Oracle Order
Entry/Shipping
•• Overview
Overview of
of Oracle
Oracle Receivables
Receivables
•• Overview
Overview ofof Oracle
Oracle Cash
Cash Management
Management
•• Integration
Integration Between
Between Oracle
Oracle Order
Order Entry
Entry and
and Oracle
Oracle
Receivables
Receivables
•• Common
Common Setup
Setup Steps
Steps
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Order
Order Entry
Entry
•• Setup
Setup Steps
Steps Unique
Unique to
to Oracle
Oracle Receivables
Receivables
•• Integration
Integration with
with Other
Other Oracle
Oracle Applications
Applications

Common
Common Modules
Modules
•• Oracle
Oracle Workflow
Workflow
•• Oracle
Oracle Flexfields
Flexfields
•• Oracle
Oracle Alert
Alert
•• Oracle
Oracle Applications
Applications System
Administration
•• Extending
Extending the
the Oracle
Oracle Applications
Applications

Oracle
Oracle Cash
Cash Management
Management
•• Bank
Bank statements
statements
•• Cash
Cash forecasting
forecasting
•• Matching
Matching bank
bank statement
statement lines
lines
with
with transactions
transactions
•• Multicurrency
Multicurrency handling
handling
•• Oracle
Oracle Payables
Payables reconciliation
reconciliation accounting
accounting
•• Oracle
Oracle Receivables
Receivables reconciliation
accounting
•• Using
Using Cash
Cash Management
Management with
with automatic
automatic clearing
clearing

About Multiple Organization Support

Oracle applications


A
Implementing
Implementing the
the Primary
Primary Oracle
Oracle
Financial
Applications
Appendix
Appendix A:
A: Cash
Cash Management
Management

Oracle
Oracle Cash
Cash Management
Management
•• Bank
Bank statements
statements
•• Cash
Cash forecasting
forecasting
•• Matching
Matching bank
bank statement
statement lines
lines
with
with transactions
transactions
•• Multicurrency
Multicurrency handling
handling
•• Oracle
Oracle Payables
Payables reconciliation
accounting
•• Oracle
Oracle Receivables
Receivables reconciliation
accounting
•• Using
Using Cash
Cash Management
Management with
with automatic
automatic clearing
clearing
A-2 Copyright  Oracle Corporation, 1998. All rights reserved.

Bank
Bank Reconciliation
Reconciliation
•• Manually
Manually or
or automatically
automatically reconcile
reconcile open
open interface
interface
transactions
transactions
•• Clear
Clear or
or unclear
unclear open
open interface
interface transactions
transactions
•• Find
Find open
open interface
interface transactions
transactions that
that are
are available
available
for
for reconciliation
reconciliation
•• Create
Create reconciliation
accounting entries
entries for
for
posting
posting to
to GL
GL

Bank
Bank Reconciliation
Reconciliation Using
Using Oracle
Oracle Cash
Cash
Management
Management
Bank statement
Enter Import Disbursements

manually magnetic
tape
Cash Management
Reconcile Reconcile
Reconciling
payments
journal entries
Cash
Cash Forecasting
Forecasting Business
Business Flow
Flow
Define cash
forecast template
Generate
cash forecast
Review
View cash cash forecast Export forecast
forecast to Excel
$
Cash forecasts
Revise
cash forecast
Cash Forecast
Setup
Setup Steps
Steps Needed
Needed
•• To
To reconcile
reconcile bank
bank statements
statements using
using Cash
Cash
Management,
Management, youyou must
must complete
complete the
the setup
setup steps.
steps.
•• Setup
Setup steps
steps to
to be
be completed
completed are
are in
in Oracle
Oracle
Payables
Payables and
and Oracle
Oracle Receivables.
Receivables.
•• You
You must
must perform
perform these
these setup
setup steps
steps before
before you
you
can
can use
use Cash
Cash Management
Management as as an
an integrated
integrated
application.
application.

Cash
Cash Management
Management Integration
Integration with
with
Payables
Payables and
and Receivables
Receivables
Cash
Management
Accounts Accounts
Payable Receivables
Reconcile payments Reconcile receipts

B
Implementing
Implementing the
the Primary
Primary Oracle
Oracle
Financial
Applications
Appendix
Appendix B:
B: Multiple
Support

About Multiple Organization Support

Oracle applications

B-2 Copyright  Oracle Corporation, 1998. All rights reserved.

Architectural Model Comparison
Without Multiple With Multiple
Organization Support Organization Support
Oracle
General Ledger
AR1 AR2
Oracle
Receivables AR1 and
AR2
Database
Data AR1 Data AR2 AR Data

A New Architectural Model
•• Serves
Serves asas cornerstone
cornerstone for
for all
all Oracle
Oracle applications
applications
products
products
•• Specifies
Specifies how
how transactions
transactions flow
flow through
through
organizations
organizations
•• Defines
Defines organizations
organizations and
and relationships
relationships between
between
them
them
•• Provides
Provides for
for multiple
multiple organizations
organizations in in aa single
single
installation
installation

The Four Types of Organizations
GL Balancing
• Set of books entities/funds
• Legal entity
• Operating unit
Bal Seg 1
• Inventory AP, AR,
Bal Seg 2
PO, OE
Bal Seg 3
MFG, INV
Ship

Set
Set of
of Books
Books
•• A
A set
set of
of books
books isis aa financial
financial reporting
reporting entity
entity that
that
shares
shares chart
chart of
of accounts,
accounts, functional
functional currency,
currency, and
and
accounting
accounting calendar
calendar
•• The
The set-of-books
set-of-books concept
concept isis no
no different
different in
in Multiple
Multiple
Organization
Support
•• Sets
Sets of
of books
books are
are attached
attached toto responsibilities
responsibilities by
by
means
means of of profile
profile options.
options.
•• GL
GL data
data is
is secured
secured by by by
by the
the set
set of
of books.
books.

Legal
Legal Entity
Entity (LE)
(LE)
•• A
A legal
legal entity
entity represents
represents aa legal
legal unit
unit for
for which
which you
you
prepare
prepare fiscal
fiscal or
or tax
tax reports.
reports. You
You assign
assign tax
tax
identifiers
identifiers and
and other
other legal
legal entity
entity information
information to
to
these
these types
types ofof organizations.
organizations.
•• Each
Each LE
LE isis attached
attached toto aa set
set of
of books.
books.
•• No
No data
data is
is stored
stored at
at the
the LE
LE level.
level.

Operating Unit (OU)
• An operating unit is an organization that

partitions data for:
Order Entry Accounts Payable
Accounts Receivable Purchasing
Cash Management Sales & Marketing
Oracle Projects Sales Compensation
Release Accounting Oracle Service
Regional Localizations
• OUs are attached to a legal entity.
• All application transaction data is secured at the
OU level.

Inventory
Inventory Organization
Organization (IO)
(IO)
•• An
An inventory
inventory organization
organization is is an
an organization
organization for
for
which
which you
you track
track inventory
inventory transactions
transactions andand
balances,
balances, and/or
and/or that
that manufactures
manufactures or or distributes
distributes
products.
products.
Examples:
Examples: Manufacturing
Manufacturing plants,
plants, warehouses,
warehouses,
distribution
distribution centers,
centers, and
and sales
sales offices.
offices.
•• IOs
IOs are
are formally
formally attached
attached toto an
an operating
operating unit
unit but
but
operate
operate equally
equally with
with all
all operating
operating units
units within
within the
the
same
same set
set of
of books.
books.

Data
Data That
That Is
Is Secured
Secured by
by
Inventory
Inventory Organization
Organization
•• Inventory
Inventory
•• Bills
Bills of
of Material
Material
•• Engineering
Engineering
•• Work
Work inin Progress
Progress
•• Master
Master Scheduling/MRP
Scheduling/MRP
•• Capacity
Capacity
•• Supply
Supply Chain
Chain Planning
Planning
•• Costing
Costing
•• Purchasing
Purchasing (Receiving
(Receiving functionality)
functionality)
•• Service
Service
•• Quality
Quality
How
How Many
Many Entities?
Entities?
•• Are
Are there
there specific
specific concerns
concerns about
about data
data security?
security?
•• How
How isis the
the business
business structured?
structured? (Geographic
(Geographic
versus
versus business
business lines)
lines)
•• How
How are
are purchasing
purchasing and
and receiving
receiving currently
currently
handled
handled across
across the
the company?
company?
•• What
What about
about order
order entry
entry and
and cash
cash applications?
applications?

Vision Demo Database
Corporate
UK
Operations Distribution Services

US SNG US
Operations Singapore Services
Operations Singapore Services
M1: M2: S1:Chicago V1: Vision D1: VS: Vision

Seattle Mfg Boston Mfg Subass’y Operations Singapore D.C. Services

Vision
Vision Demonstration
Demonstration of
of Multiple
Organization
Support
Support for
for Vision
Vision Operations
Operations
This
This is
is the
the set
set of
of books
books intended
intended for
for most
most Oracle
Oracle
training
training classes.
classes. This
This set
set of
of books
books most
most closely
closely
resembles
resembles the the VISION
VISION environment.
environment.
•• Currency:
Currency: USD
USD (United
(United States
States dollars)
dollars)
•• Structure:
Structure: CO-DEPT-ACCT-SUB-PROD
CO-DEPT-ACCT-SUB-PROD
•• Products:
Products: All
All core
core Financials,
Financials, Manufacturing,
Manufacturing,
Distribution,
Distribution, and
and Web
Web products
products

Multiple
Support and
and Vision
Vision
Demonstration
Demonstration for
for Vision
Vision Distribution
Distribution
This set of books is designed only to be used to
support the shipping side of the intercompany drop
ship transaction. It is used in conjunction with
Vision Operations where the order is entered.
• Currency: SNG (Singapore dollars)
• Structure: CO-DEP-ACCT-SUB-PROD
• Products: General Ledger, Order Entry, and
Receivables

Multiple
Support and
and Vision
Vision
Demonstration
Demonstration for
for Vision
Vision Services
Services
Comprehensive transactional data has been created
for all projects. All Financials modules have
complete setup and supporting data and can be fully
demonstrated in the Vision Services set of books.
• Currency: USD (United States Dollar)

• Structure: CO-DEP-ACCT-PROD
• Products: Core Financials, Projects, Purchasing,
Inventory, and Alert

Multiple
Support Features
Features
•• Data
Data security
security by
by operating
operating unit
unit
•• Global
Global customer
customer and
and supplier
supplier registries
registries
•• Automatic
Automatic intercompany
intercompany accounting
accounting entries
entries for
for
sales
sales transactions
transactions booked
booked in
in one
one organization
organization and
and
shipped
shipped out
out of
of another
another related
related organization
organization

Security by Operating Unit
Operations Distribution
US SNG
Operations Singapore
PO, AP PO, AP
OE, AR OE, AR
M1: M2: S1:Chicago V1: Vision D1:

Seattle Mfg Boston Mfg Subass’y Operations Singapore D.C.

Global
Global Customer
Customer and
and Supplier
Supplier Registries
Registries
•• Define
Define customers
customers and and suppliers
suppliers inin aa global
global
registry
registry that
that is
is shared
shared by
by all
all organizations
organizations across
across
all
all legal
legal entities.
entities.
•• Manage
Manage and and secure
secure customer
customer addresses
addresses andand
supplier
supplier sites
sites by
by operating
operating unit.
unit.

Global
Global Registries
Registries
Operations Distribution
US Supplier: Grainger SNG
Address 1: Address 1:
New York, NY Lake Mary , FL
Address 2: Address 2:
Omaha, NE New York, NY
Address 3:
Eugene, OR
Note the separation of sites by OU

Selling and Shipping Products from
Different Legal Entities
Customer Seattle
invoice sales office
Sales Intercompany
Customer Payment
order invoice
Product Singapore
shipment warehouse

Intercompany
Intercompany Sales
Sales Invoicing
Invoicing Features
Features
•• Segregation
Segregation of of trade
trade cost
cost of
of goods
goods sold
sold (COGS)
(COGS)
and
and intercompany
intercompany COGSCOGS
•• Transfer
Transfer pricing
pricing established
established through
through ordinary
ordinary
price
price lists
lists
•• Automatic
Automatic intercompany
intercompany sales
sales recognition
recognition
•• Flexible
Flexible architecture
architecture

Primary Financials

Transféré par

Informations du document

Description originale:

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

Primary Financials

Transféré par

Droits d'auteur :

Formats disponibles

Implementing the Primary Oracle

Financial Applications Release 11

Copyright  Oracle Corporation, 1998. All rights reserved.

1-3 Copyright  Oracle Corporation, 1998. All rights reserved.

1-4 Copyright  Oracle Corporation, 1998. All rights reserved.

1-5 Copyright  Oracle Corporation, 1998. All rights reserved.

1-6 Copyright  Oracle Corporation, 1998. All rights reserved.

1-7 Copyright  Oracle Corporation, 1998. All rights reserved.

1-8 Copyright  Oracle Corporation, 1998. All rights reserved.

1-10 Copyright  Oracle Corporation, 1998. All rights reserved.

1-11 Copyright  Oracle Corporation, 1998. All rights reserved.

1-12 Copyright  Oracle Corporation, 1998. All rights reserved.

Oracle General Ledger Oracle Assets

User-defined flexfield windows

1-13 Copyright  Oracle Corporation, 1998. All rights reserved.

1-14 Copyright  Oracle Corporation, 1998. All rights reserved.

Item Information Flexfield

Segments: __ Item Information _______________

1-15 Copyright  Oracle Corporation, 1998. All rights reserved.

I’m bankrupt The check’s in the mail

1-16 Copyright  Oracle Corporation, 1998. All rights reserved.

A server-side enhancement that affects

Database Applications User

1-17 Copyright  Oracle Corporation, 1998. All rights reserved.

1-18 Copyright  Oracle Corporation, 1998. All rights reserved.

Copyright  Oracle Corporation, 1998. All rights reserved.

2-2 Copyright  Oracle Corporation, 1998. All rights reserved.

2-3 Copyright  Oracle Corporation, 1998. All rights reserved.

Copyright  Oracle Corporation, 1998. All rights reserved.

3-2 Copyright  Oracle Corporation, 1998. All rights reserved.

Actual accounting Budget accounting Encumbrance

General Ledger Reports

3-3 Copyright  Oracle Corporation, 1998. All rights reserved.

3-4 Copyright  Oracle Corporation, 1998. All rights reserved.

3-5 Copyright  Oracle Corporation, 1998. All rights reserved.

Define budget Define Enter and change

3-9 Copyright  Oracle Corporation, 1998. All rights reserved.

Transfer in summary Automatic or manual

3-10 Copyright  Oracle Corporation, 1998. All rights reserved.

3-11 Copyright  Oracle Corporation, 1998. All rights reserved.

3-12 Copyright  Oracle Corporation, 1998. All rights reserved.

3-13 Copyright  Oracle Corporation, 1998. All rights reserved.

3-14 Copyright  Oracle Corporation, 1998. All rights reserved.

Copyright  Oracle Corporation, 1998. All rights reserved.

4-2 Copyright  Oracle Corporation, 1998. All rights reserved.

4-4 Copyright  Oracle Corporation, 1998. All rights reserved.

Define a chart of accounts

Define an Define currencies

4-6 Copyright  Oracle Corporation, 1998. All rights reserved.

Multiple sets of books

4-7 Copyright  Oracle Corporation, 1998. All rights reserved.

4-8 Copyright  Oracle Corporation, 1998. All rights reserved.

California Nevada Oregon

East West East West East West

4-9 Copyright  Oracle Corporation, 1998. All rights reserved.

Company Cost Account Product Product Sub-

Division Account Region Story Distribution

Company Account Department Project Project

4-10 Copyright  Oracle Corporation, 1998. All rights reserved.

4-11 Copyright  Oracle Corporation, 1998. All rights reserved.

4-12 Copyright  Oracle Corporation, 1998. All rights reserved.

4-13 Copyright  Oracle Corporation, 1998. All rights reserved.

Segments: Item Information _____________