Material Management User Manual

Laxmi organics Ltd.

Material Management
External Service Procurement Process
User Manual
Material Management User Manual
1. Procurement of External Services Procurement Process
Perquisite
Service Master record
Vendor Master record (Refer User Manual Mandhana Master data)
1.1 Creating Service Master
The service master record counts as part of
the master data within External Services
Management and serves as a source of
data for you to draw upon when creating
services. This enables you to save time and
reduces the frequency of errors, since you
need only enter the complete service
descriptions in the service master record
once SAP R/3 menu
Logistics Materials Management Service
Master Service Service Master
Transaction code AC03
1. Procurement of External Services Procurement Process

External Services Management is an application component within Materials
Management Module. t covers from creation of service master, bid invitation, order
placements process, entering and accepting services and finally invoice verification
process.
Perquisite
Service Master record
Vendor Master record (Refer User Manual Mandhana Master data)
1.1 Creating Service Master
The service master record counts as part of the master data within External Services Management and
serves as a source of data for you to draw upon when creating services. This enables you to save time and
reduces the freuency of errors! since you need only enter the complete service descriptions in the service
master record once
SAP R/3 menu
Logistics Materials Management service master Service
Service Master
Transaction code AC03
Navigation Path:
Material Management User Manual
Material Management User Manual
"lic# on Create new service icon or press F5 $white paper icon% to create new service master. Then you will get Create
Service Master Record screen! ma#e the following entries
Material Management User Manual
Enter the short Text ! service "ategory and &ase unit of measurement ! Material service 'roup &(TT accordingly. Press enter
to complete the entries. Press Save icon or "ontrol ) S to save the entries.
Material Management User Manual
Purchase requisition

! "urchase #equisition is created to indicate purchase department to procure materials or services
with details li$e how much quantity is required, when required.
SAP R/3 menu
Logistics Materials Management Purchasing Purchase
Requision
Transaction code ME51N
Navigation Path:
Purchase Order :
! purchase order is a legal document used to record an individual purchase with the vendor. t
also provides the vendor with a reference document to lin$ to shipping %goods receipt& and
invoicing %invoice verification& processes. The purchase order is a commitment to a vendor for a
given material, in a specified quantity at a predetermined price and delivery date. This
transaction is mandatory for the process.
SAP R/3 menu
Logistics Materials Management Purchasing Purchase Order
CreateVendor/Supplying Plant Known
Transaction code ME21N
Material Management User Manual
Navigation Path:
When item category D is entered one ne !a" in the item
Details Ser#ices is generated to enter the ser#ice $o and
%nter your res&ecti#e 'ost 'enter
Material Management User Manual
1.( Creation and Acceptance of Service Entry Sheet:
The services actually performed %wor$ actually done& by a service vendor are recorded in a
Service Entry Sheet with reference to the purchase order
"lic# on (ccount (ssigment
Material Management User Manual
SAP R/3 menu
Logistics Materials Management Service Entry SheetMaintain
Transaction code ML81N
Navigation Path:
"lic# on other purchase
order
Material Management User Manual
n this screen against Purchase Order field give the purchase order number which is created in
above steps and press enter to continue.
'ou will get new Service Entry Against Purchase Order (ere on this screen clic$ Create Entry Sheet
(white paper icon) or Shift + F1 to get new entry sheet. Enter the Short Text System allocates
service entry sheet number internally and you will get the number on screen
Material Management User Manual
System will give a popup screen with purchase order number on that, press enter to continue.
Select the line item )* and clic$ on Services or +, %!dopt services& icon on top of screen.
Put short text
Press Ser#ice Selection and
dialogue "o) a&&ear
(dopt service
Material Management User Manual
'ou can observe the system copied the service line item from purchase order with open item
quantity
-ith this the basic information of service entry sheet is fully completed. !s per the requirement you
can fill other fields also if required. To accept the service clic$ on !ccept icon or .ontrol / +) %0reen
flag icon&.
PR%SS *R%%$ '+,+R
-,A* .U!!+$
Material Management User Manual
'ou can see the traffic light is become 'ellow color. That means it is ready to save the service entry
sheet.
"ress or .trl/S to save the document.