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Different Stages in an Oracle Application Implementation Project....!

Hi All,
today we will be seeing the different stages that are available in an implementation
project. A Project is not a short term activity to be completed in matter of days, it requires
intensive analysis, thoughtful thinking and serious decision making in core and critical
business activities. There decisions taken at every stage is critical and irreversible, there
is no going back after
performing final step. We have to understand how a long term project is broken up in to
phases and completed smoothly. We will see what are the different stages in an Oracle
Application Implementation project in real time. I have taken AIM standards as the base
for further explanations.

Application Implementation Methodology has laid out various stages available in a

Stage 1 - Definition of Project Management

The success to any project is a well thought of PROJECT PLAN at the very beginning
considering the requirements and available resources. A Normal Contention of many
people is that Project Plan should normally stage the Start Date and End Date and the
Consideration, but in real time it is actually many more that, the whole project is broken
in to different phases and
for each phase a detailed plan is laid out which in turns account for the overall project
plan. Project Plan must be revised whenever there is a Change in the contract or
requirement of the client

Documentation to be Prepared
Project Plan (Finalized or Draft)
Write up about the Client and the Consultant.

Stage 2 - Operational Analysis

This is the very very Critical stage of the Project. One must devote the maximum possible
time to this stage. Any compromise on this stage may prove critical at later stage of the
project. In this stage a Consultant, who is a total stranger to the client so far is going to
make an effort to become an expert in understanding the client business every inch. Only
when he masters the
clients business, he will be in a position to think beyond it and provide solutions
considering the impact it can have on overall business. In this stage a consultant must
carryout following activities:
-- Clearly understand the contractual obligations made between the client and the
consultant with respect to the work to be performed.
-- Detailed study on the Client business and Organisation Structure
-- Capture the current business process as they are following ( Also known as AS IS
-- Collect the requirements from the client, managers, end users as to what they expect
from the Oracle Product
-- Requirements with respect to Functional Side as well as Technical Side is collected
-- Document the bottlenecks faced with the existing system in place
-- Most important point is that get the document signed from the client
( Note: Normally speaking once a requirement is expressed at this stage , it will be taken
care by the consultant, however in real time, requirements gathering becomes a day to
day activity in many clients place, which is highly unprofessional way of working )

Documentation to be Prepared

RD 10 --> Current Financial and Operating Structure
RD 20 --> Current Business Baseline
RD 50 --> Business Requirements Scenario

Stage 3 - Solution Design


After making serious understanding and analysis on clients current business practices and
future requirements, consultant must begin the process of providing solutions to each and
every aspect. If an straight forward solution is not possible , think about the possibility of
workaround. Enough analysis has to be one in drafting the new business process of the
client which is going to be followed here after, it is also known as To Be Process.Once
the solution is decided on, the same must be communicated to the client seeking
acceptance. when the client is satisfied with the solution, consultant can put an end to his
research work on providing alternate solutions.

Documentation to be Prepared
BP 80 --> Business Process Design ( To be process )
BR 10 --> High Level Gap Analysis
BR 30 --> Business Requirements Mapping
MD 50 --> Application Extension Functional Design
MD 70 --> Application Extension Technical Design

Stage 4 - Building Stage


Only at this stage the work of performing setups and access to the instance begins. Based
on the Solutions and new business process ( To Be) designed at the previous stage, the
consultant starts performing setting up of the Application. In case of a functional
requirement, it will be setups from the front end, in case of technical requirements, sql
scripts, customizations will be performed. Document all the setups that has been carried
out at this stage, since it will be useful when the production Instance is configured or
when there is a system crash or corruption of data or any hardware failure. After
performing all required setups, the system has to be tested for its readiness to carry out

Documentation to be Prepared

BR 100 --> Application Setup
TE 20 --> Unit Test Script
TE 40 --> System Test Script
TE 50 --> System Integration Test Script
TE 120 --> System Integration Test Plan

Stage 5 - Transition Stage


In this stage, client is exposed to the Applications for the first time to get the comfort
level. In order to make the client to get a feel of the system, user guides, training manuals
and training may be given in understanding how thier business is completly taken care by
the product. Once the client is exposed to the Applications, they normally tend to show
some interest in learning
new things, which can be used for testing the system. Once the client is satisfied with the
Solutions and the way in which the system performs, he can express his willings to accept
the system. In real time, acceptance will be taken up at two levels,
First Level - CRP - Conferance Room Piloting - Where the consultant gives a preview of
the new system to the selected members of the client and get thier feedback.
Second Level - UAT - User Acceptance Testing - Here the consultant gives detailed
demonstration on the new system to the users ( Super and End ), and get the acceptance
from the users that the new system meet thier expectations.

Documentation to be Prepared

TE 130 - User Acceptance Test Report

Stage 6 - Production Stage


Once CRP and UAT is approved, it is the duty of the consultant to replicate the same in a
new environment which will be used solely and exclusively for the Production purposes
only. After making the production server ready with all setups, it is advised to clone the
production server to an development or test server, so that any value addition or future
testing can be carried out
separately in future. Once the production server is ready, it is given to the client to begin
thier operations, which is termed as GO LIVE . In order to assist the client in adopting to
the new system, consultant will provide them with User Manuals and also a support
consultant for a short period of time if needed.
Once the production server is ready and used, the implementation gets over, and the
client should give it in writing that he is satisfied with the implementation taken place,
which is termed as sign off ( A Big Good Bye ) !!

Documentation to be Prepared

User Manuals
Client's sign off on the Acceptance Certificate

Documentations suggested in this post is recommended when AIM is adopted. Instead of
the recommended documents, users can prepare documents based on thier methodology.
Nothing stated above is mandatory, every aspect is recommendatory in nature.