PLEASE COMPLETE BOTH SIDES OF THIS FORM

Clare College
Cambridge

JOINING DETAILS FOR NEW EMPLOYEES

Procedure:
1. New employee to complete on their first day of employment with Head of
Department.
2. Head of Department to forward to HR on the first day of employment.
3. HR to copy to Bursary
Surname:


First Name: (Mr, Mrs, Miss, Ms)
Address:



Nationality:
Proof of ID required: a UK passport, an EEA passport
or national identity card, a UK residence permit or an
application registration card.

Telephone:

Date of Birth:

NI Number:
In case of an emergency, please give details of next of kin.

Name:

Address:

Telephone:

Relationship to employee:

Medication: Please give any relevant additional information: e.g. current medication, allergies, etc. which the
college or hospital would need to know in the event of an emergency



Department:

Job Title:
Reports to:

Job Status? TEMP or PERM

If TEMP: Give details of contract


Hours per week:

Starting Date:

Trial Period? YES / NO

If YES date trial period ends:

Starting Salary: Salary after trial period:

Is this your main job? YES / NO If NO please give details:




PLEASE COMPLETE BOTH SIDES OF THIS FORM


The Colleges policy is normally to pay staff on a monthly basis by direct credit to a bank or building society
account. PLEASE ENSURE FULL ACCOUNT DETAILS ARE GIVEN BELOW.

Bank Address




Account No:

Sort Code:


Name of Account Holder:


P45 from previous employer enclosed YES / NO

P45 to follow YES / NO

If you do not have a P45, please complete a P46
(forms are kept in the Bursary)



DATA PROTECTION

In accordance with the Data Protection Act, the College has a duty to inform you that it holds
on its computer database the following staff details: name, address, telephone number, date
of birth, NI number, tax code, bank/building society details, next of kin or emergency contact
and personal data. These details are confidential and are not given to a third party without
your permission.

In addition some staff names appear on the internal telephone list, the University Internal
Directory and the College contact page on the web site. Generally, members of staff are only
listed by name when their job involves being contacted by members of the University or
College. If however, you do not wish your name to appear on these lists, will you please
indicate by placing an x in the box below.



Signed (employee) .. Date ..

Signed (Head of Department) Date ..









FOR OFFICE USE ONLY:
Bursary received

HR received .