CAMPUS LIFE GUIDE

For me, my time at IE Business School in Madrid was more unforgettable and valuable than I could
possibly have imagined. In hindsight, I have not a single doubt in my mind that one of the key elements
of the MBA experience is taking part in extra-curricular activities that, because of the inevitable time
pressures of daily work life, we all neglect.
Benjamin Leaver, IE IMBA alumnus
While I found in my classmates amazing growth and learning opportunities, in the club activity I found a
space to meet likeminded and wonderful individuals, most of which I continue to keep in touch with, both
professionally and personally.
Manuel Antonio Camacho Valderrama, IE IMBA alumnus

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INDEX
1. IE CAMPUSLIFE
1.1 Our mission .. 3
1.2 Our values .. 3
1.3 Stay tuned! ... 3
2. IE student clubs
2.1 Whats an IE Club ? ?............................................................................................................................. 5
2.2 IE Club Objectives ... 6
2.3 How to create a Club ?.......................................................................................................................... 7
2.4 Rights of IE Clubs .... 8
2.5 Club responsibilities 9
2.6 Fundraising and IE Campus Life Community Fund .... 11
2.7 Would you like to participate? 12
2.8 Election process . 13
3. Events & activities
3.1 Organizing an event . 15
3.2 After the event . 16
3.3 Annual events .. 16
4. Annexes .. 18












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1. IE CAMPUS LIFE
1.1 Our Mission
The mission of the Campus Life office is contributing to the maximization of the IE experience
by:
- Supporting students in organizing extracurricular activities on campus,
- creating an engaged community based on the diversity of our student body,
- encouraging the sharing of common interests among students,
- boosting the opportunity to develop personal and group skills in a stimulating and
engaging environment.
In summary, helping students to make the most out of their IE experience!
1.2 Our values
DIVERSITY
COMMUNITY
FUN
NETWORKING
COOPERATION
SOLIDARITY
INITIATIVE
COMMITMENT

All IE Clubs need to demonstrate that their mission and objectives are consistent with the
mission and values of IE Community. IE Community includes IE students, alumni, professors &
staff.

Campus Life team will assist and advise you on how to create new IE Clubs and organize
activities in the framework of the existing ones.

If you want to create a new Club, please contact us for more information at
campus.life@ie.edu . Please remember that only Campus Life Office is allowed to give official
recognition to the Clubs after your application is submitted and requirements are completed.

1.3 Stay tuned!

Every Monday you will be receiving our Campus Life Monday newsletter, which will keep you
updated about club events and other extracurricular activities that will take place on campus
during the following week.

Keep up with everything thats going on at School by reading the news stories on the Campus
Life homepage (www.campuslife.ie.edu) where you will find everything related to student-led
activities: event calendar, club websites and FAQ section about club managing and creation.

Also, on our Campus life blog (http://campuslife.blogs.ie.edu), you can follow the latest
news about all the activities on campus. You will also have a firsthand opportunity to meet
Club representatives at our Campus life blog section Interview with a club. All club
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coordinators are invited to contribute actively in the creation of the blog! So, if you are
interested to become a co-author, simply get in touch with the Campus Life team.

You can also follow the latest news and club activities on social media: Facebook
(facebook.com/IECampusLife) or Twitter (@IEcampuslife).














































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2. IE STUDENT CLUBS

2.1 WHATS AN IE CLUB?

The IE Student Clubs are the engine of the IE experience and a crucial part in the creation of a
unique, global and fun-filled experience of a committed community with diverse common
interests geographic, professional, social and sports-, that maximizes the opportunities
offered by the diversity of our students, faculty and staff.

The IE Student Clubs are organized by the community and for the community! Dont miss out
any of the activities because its a great and unique opportunity to widen your network and
share your experiences, hobbies and similar concerns.

The objective of our Campus Life Guide is to collect IE guidelines for Clubs that are officially
recognized by IE and Campus Life team.

Note that all students involved in the Clubs: Coordinators and members of a club act as
ambassadors of IE on and off campus. Therefore good behavior is expected in accordance with
the principles and values of IE, contained in this guide and in the Code of Ethics of IE.

Please find below the list of the clubs at IE which were active at the moment of the last edition
of the guidebook. Please note that there might be changes, as the list is being updated
constantly. We look forward to receiving new proposals!

IE Club categories:

- Professional: clubs that serve as a platform to discuss and share knowledge about
specific academic areas and/or professional sectors.
- Sports: clubs that manage recreational and/or competitive sports activities and serve
as a platform to share your passion about sports.
- Social: clubs that provide opportunities for networking and sharing personal interests
and hobbies.
- Geographic: clubs that provide opportunities to share interest in and knowledge of a
particular country.
















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PROFESSIONAL CLUBS

GEOGRAPHIC CLUBS

SOCIAL CLUBS SPORTS CLUBS
IE Agribusiness Club
IE Automotive Club
IE Capital Markets Club
IE Communication Club
IE Consulting Club
IE Emerging Markets Club
IE Energy Club
IE Entertainment & Media Industry
Club
IE Entrepreneurship Club
IE Family Business
IE Fashion & Luxury Club
IE Finance Club
IE Food and Beverage Club
IE Human Resources Club
IE Marketing Club
IE Net Impact Club
IE Personality Development Club
IE Operations Management Club
IE Real Estate Club
IE Sports Management Club
IE Strategy Club
IE Technology & Innovation Club
IE Tourism and Leisure Club
IE Venture Capital & Private Equity
IE Wine Industry Club
IE Women in Business Club
IEOut Club

IE Africa Club Madrid Chapter
IE Azerbaijan Club Madrid
Chapter
IE Brazil Club Madrid Chapter
IE Chile Club Madrid Chapter
IE China Club Madrid Chapter
IE Colombia Club Madrid
Chapter
IE France Club Madrid Chapter
IE India Club Madrid Chapter
IE Israel Club Madrid Chapter
IE Japan Club Madrid Chapter
IE Korea Club Madrid Chapter
IE Lebanon Club Madrid
Chapter
IE Mexico Club Madrid Chapter
IE Peru Club Madrid Chapter
IE Poland Club Madrid Chapter
IE Saudi Arabia Club Madrid
Chapter
IE Singapore Club Madrid
Chapter
IE Switzerland Club Madrid
Chapter
IE Venezuela Club Madrid
Chapter

IE Bar of the Week Club
IE Music Club
IE Partners Club
IE Social Club
IE Spanish Outreach Club


IE Badminton Club
IE Basketball Club
IE Cricket Club
IE Football Club
IE Golf Club
IE Outdoor Club
IE Running Club
IE SKEET Club
IE Squash Club
IE Tennis Club
IE Volleyball Club

IE Clubs are independent of any political group, party, public or private, religious or civil
organization and should be open to any person from IE Community. If discriminatory conduct
against any student, alumni, partner, professor or IE staff related to gender, opinion, academic
background, nationality, culture, race, religion, believes, professional or personal experience,
sexual orientation or age is observed at the creation or during the exercise of IE Clubs activity,
the club will be automatically closed by Campus Life team.

Also, IE Campus Life reserves the right to dissolve immediately an IE Club, if the club remains
inactive for a period of 3 or more months, the articles of this guide or IE Code of Ethics, or the
principles and values of IE are violated.


2.2 IE Clubs objectives

IE Club objectives are:

- Give students the opportunity to extend their network in a particular sector, area or
topic of interest and become a lifelong platform to exchange knowledge and enjoy
common interests with other members of IE community through periodic
organization of multiple academic, leisure and cultural activities.

- Contribute to developing a sense of belonging to IE Community among students,
helping them realize that the IE experience does not end in the classroom. There is
much more to discover and a lot of great opportunities to learn and develop your
network and new friendships.

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- Be a way of escape at particular moments along the program and contribute to the
organization of motivating activities for students that allow them to learn and enjoy
the Campus.

- Represent and promote IE brand during the activities organized at Madrid Campus or
in other business schools.

- Be socially responsible and dedicated to the IE Community. All IE Clubs are committed
to support the IE Community by donating 15% of the funds raised through fundraising
activities to Campus Life Community Fund to help the clubs with fewer opportunities
to obtain funds necessary for the organization of their activities.


2.3 How to create a Club

1. First of all, you should define the idea and the objectives of the suggested club. Make
sure that the purpose of the suggested club does not duplicate those of any club that
already exists. If there are common areas, we would recommend you to contact the
coordinators of the existing club and look for opportunities of cooperation with them
instead of creating a new club.
2. Consider that you should carefully revise the list of existing clubs at IE provided in
Campus Life website.
3. Once you are sure of that your interest area is not yet covered by any club at IE, you
should fill in NEW CLUB PROPOSAL form and send it to the Campus Life office (Maria
de Molina, 31 28006 Madrid. Campus.life@ie.edu)
4. The proposal will be revised by Campus Life team and the decision will be
communicated in no more than a week.

Approval of Proposals

A proposal will be approved if it:

- Embraces the values of Campus Life and IE;
- Agrees with IE Clubs objectives.
- Does not duplicate purposes of existing clubs at IE;
- Does not conflict with the rules provided in our guide or IE Ethics Code.

Once your proposal is approved

- The club will be assigned by Campus Life team to one of the following categories:
Professional, Sports, Social & Geographic.

- Clubs that have been established less than 3 months before the next election period
do not have to participate in the elections.

- The founders of the club must form a Board of no more than 6 members who will be
automatically appointed as the Club Coordinators. The role of each coordinator
should be assigned on a mutual agreement basis and be clearly defined during the
celebration of the first Board official meeting. The names of all the Coordinators
elected should be officially communicated to Campus Life office for the formal
approval and update of the database of Club Boards.
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- If the club has been established more than 3 months before the election period, the
club will have to participate in the elections. Please refer to Election process section for
detailed information about the process.


2.4 IE Clubs rights
As an officially recognized IE Club you will benefit from:
- Use of IE Brand
The Campus life team will provide you with any necessary elements of IE brand (logo, color
code, IE typography, etc). The elements of the corporate image of IE should not suffer any
changes.
The use of IE brand in promotional material produced by IE Clubs should be revised and
approved by Campus life team before being used.
The usage of IEs trademarked images and logos by student clubs that are not
recognized by the Campus Life team is not permitted.

- IE Club Logo

Campus Life team will facilitate the corresponding logo to each Club, according to IE
corporate brand requirements. This logo will recognize the Club as an IE official student
Club. No elements of the logo should be modified.

- E-mail IE Club

Every IE Club can request Campus Life Team to create an email account for clubs internal
and/or external communication. The email address will have the following format:
<clubname>.club@ie.edu.

The club should assign one board member to manage the mailbox. The name of the
responsible board member should be communicated to Campus Life team at the moment
of creation of the mailbox.

Please note that all of you act as IE ambassadors inside and outside of IE Campus.
Therefore, we expect that the club email account will be managed accordingly to IE
principles and values, contained in this guide and IE Code of Ethics.

- Campus facilities

Clubs officially recognized as IE Clubs can use the facilities of Madrid Campus. Bookings are
coordinated trough the Campus Life office. See Annex 3 for policy of Use of IE Facilities.

- Channels of promotion

Every IE Club will have a page at Campus Life website.
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IE Clubs have the right to publish their events at Alumni Agenda
(http://www.ie.edu/alumniagenda).

IE Club coordinators are invited to collaborate as co-authors of Campus Life blog
providing information about the purpose of the Club, events, news and any other
club related information.

Every week Campus Life Office publishes a newsletter with all the activities and
news related to the IE Clubs.

Campus Life Office organizes Club fairs at the beginning of fall and spring semesters.
All the recognized clubs will have an opportunity to register and have a stand during
the fair to promote the club and its activities.

With the authorization of Campus Life office, IE Clubs can create groups or page on
social networks (Facebook, Linkedln, Twitter). In order to create a group/page it is
mandatory to follow the guidelines set by IE and The Guide of Social Media for IE
Clubs (see Annex 1).


2.5 Club responsibilities

IE Club Coordinators have the following responsibilities:

a. STRATEGY

- Develop a plan, control and execute the purposes of the Club.
- Help to promote and defend the mission, purpose, objectives and values of IE and IE
Clubs.
- Represent and defend the interests of the Club.
- Board election: The elections of the board will be organized twice a year, in spring
and in autumn/winter, after all the programs of the corresponding intake have started
their classes. We strongly recommend that there are students from both spring and
autumn intakes among the Club Coordinators, as it helps transmitting the know-how
and keeping the club active. This Board structure is supported by the established
election process, detailed in the section Election process.
- Be the link between the Club and IE Campus Life and/or any member of IE
Community.
- Keep IE Campus Life informed or ask for a special authorization before planning any
activity or event.
- Organize periodical meetings, academic and cultural activities, events, social
gatherings, sports tournaments and competitions. Please note that IE Campus Life
reserves the right to dissolve immediately an IE Club, if the club is inactive for a
period of 3 or more months.
- Invite renowned lecturers and/or talented and experienced professionals who wish
to participate in Club activities or as supporting members of the Club.

b. FINANCE

- Manage the club finance and encourage fundraising and sponsoring.
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c. MEMBERSHIP

- Identify and attract potential Club members among IE student body.
- Prevent any conflict among Club members.
- Ensure the correct application of data protection policies or any other policies
related to safeguarding the identity of every Club member.
- Keep the Club member database updated and exclusively use those personal &
private data in the Club context.

d. SOCIAL MEDIA

- Manage club/chapter webpage contents on social media (Facebook, Twitter,
LinkedIn and Club section at IE Campus Life website)
- Contribute to developing specific contents to be published on IE Campus Life Blog or
Facebook page.
- Promote the use of the Clubs social media among club members in order to:
o Generate networking.
o Share knowledge and interests.
o Develop the image of the Club
- Manage and check club email account to solve doubts and questions.

See Annex 1 for more detailed information

e. IE FACILITIES

- IE Club coordinators applying to book facilities on behalf of the Club are responsible
for:

damages to IE facilities.
the behavior of all attendees during the event.

See Annex 2 for more detailed information


2.6 Fundraising and IE Campus Life Community Fund

- IE clubs are encouraged to be self sufficient and finance their own activities, either by
fundraising or by looking for sponsors. Fund raising activities are defined as events to
raise money through direct sale of an IE Club event entrance tickets to be used for the
support of the Clubs activities (and Campus Life Community Fund).

- IE Clubs are allowed to organize fundraising activities to obtain funds for financing
their events. 15% of the money fundraised will be deposited in the IE Campus Life
Community Fund, while the rest will be available for the club.

- The IE Campus Life Community Fund was founded to encourage a collaborative
environment among students by supporting those clubs that do not have sufficient
power (because of the size, establishment date or other reasons) to obtain enough
funds to finance their activities. IE Campus Life will periodically publish a list of
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activities financed by IE Campus Life Community Fund acknowledging the clubs who
originated the funds.

- On Campus fundraising shall be restricted to LAUNCH Pad in MM, 31

- Clubs cannot charge membership fee to their members, but a fee for attending
certain activities may be allowed (such as fundraising events, events where the
preparation costs have to be covered or similar). All Club activities with an admission
fee are required to have preprinted, consecutively numbered tickets and to utilize the
free tickets provided by Campus Life.

- If a fee is charged for attending an event, the club has to announce in the invitation of
the event where the money will be used. The fee must always be smaller for IE
students and associated members of IE Alumni Association.

- IE Campus life will request IE Club coordinators to provide the final number of
attendees and the amount of funds raised. All generated income should be deposited
in the Campus Life office right after the event.

- In accordance with the objective to be dedicated to the IE Community, all the clubs
commit to support it by contributing 15% of the money collected through the
fundraising or fund collecting activities to IE Campus Life Community Fund. The
money collected will be used to strengthen and help clubs that have fewer
opportunities to obtain funds to organize their activities.

- Sponsorship: Clubs are also encouraged to look for sponsorship (both economic and
in-kind) for their activities. Campus Life office should be informed if a sponsor is found.
If the sponsorship is economic, the money should be deposited in Campus Life bank
account where it will be assigned to the corresponding club.

Campus Life can provide:

- Storage space for in-kind or promotional material for the time remaining until the
event for which the sponsorship is provided;
- An official document confirming the recognition by IE of the club/event;
- Invoice/receipt for the sum of money transferred;
- Sponsorship contract (only if requested by the sponsor).

Campus Life Contribution

If a club needs financial support to organize an event/activity, the coordinators must submit to
the Campus Life Office a full description of the event and a detailed explanation on how the
money will be used. Campus Life team will evaluate the request and will inform the Club about
the possible Campus Life economic contribution.

Campus Life budget will not be authorized for financing:

- Compensation for speakers.
- Travel expenses of a speaker, except for renowned speakers and if no sponsorship can
be obtained.
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- Catering expenses, except for a major/annual event and if no sponsorship can be
obtained.
- Purchase of alcohol.
- Internal club meetings.
- Activities organized before asking for financial support, or activities where expenses
were incurred before being notified of approval.

The clubs should be able to show and submit the receipts or invoices of all the expenses
incurred at any time (independently if the money used was obtained from the Campus Life
budget, fundraising or sponsorship) to the Campus Life office.

2.7 Would you like to participate?

IE CLUB COORDINATORS (IE Club Board)

The acquisitions of management abilities are not only learned during program classes,
managing a Club, students have a unique opportunity to develop their skills in leadership,
management of persons, time and creativity!

The success of a Club depends on students but mainly on their leader. The Coordinators should
be engaged representatives and with high doses of energy and motivation. The leadership of a
Club requires time and dedication to organize and promote with success a wide variety of
attractive activities for students and alumni.

At the Campus Life office we know that combining personal and academic life with leading or
managing a club is a difficult task. The Coordinators deserve official acknowledgement by IE
for their role in building the IE experience and a sense of belonging to IE community, which will
remain in the hearts of our future alumni.

Therefore, Campus Life will grant an acknowledgement diploma for the commitment with the
IE Community to club Coordinators at their respective graduation ceremonies (in May, July
and December), as a token of gratitude for their work. The diplomas will not be granted
automatically, but will depend on the level of commitment shown by the coordinators in
carrying out their tasks and will be based on the following point system. For more
information visit Annex 2: Campus Life Acknowledgment Diploma.

An IE Club Board can freely decide the roles of its designated members (Coordinators),
although we strongly recommend the clubs to select only one as the Club President and one
person responsible for communication (the same person can be appointment to both roles).
The positions of IE Club coordinators are open to all current students and their partners, who
are members of the club in question.

The elections of the board will be organized twice a year, in spring and in autumn/winter,
after all the programs of the corresponding intake have started their classes. We strongly
recommend that the boards of the clubs have members from both spring and autumn intake
students, as it helps transmitting the know-how and keeping the club active. This Clubs Board
structure is supported by the established IE Clubs election process, detailed in the section
Election process.

Its important to keep in mind that only those students and partners who are members of the
Club are the ones who elect the Club coordinators. Selecting the most appropriate system for
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the election is the sole responsibility of the current Club Coordinators, always given that the
elections are organized in a participative and democratic way.
IE CLUB MEMBERS

All IE students are welcome to become members of IE Clubs! If you are interested in joining
any club or would like to create a new one, get in touch with our Campus Life team by sending
an email to campus.life@ie.edu!

The access to IE Clubs is also open to your partners and IE alumni. Encourage your partners to
join IE Partners Club and register as an official partner through IE Campus Life, so that we can
invite them to all the events that we organize at our office! Dont forget that without their
support your study year at IE wouldnt be such a memorable experience! Thus we want to
bring your partners closer to the IE experience in order to acknowledge their support,
understanding and acceptance of the insufficient time you have for them and of the efforts we
demand from you during this year of intense studies!

The access to the clubs is free of any charge.


2.8 IE Clubs Election Process

IE Club Fair

All club coordinators are invited to participate in our IE Club Fair, an event organized twice a
year, right before the start of the election process.

IE Club Fair is a unique opportunity for new students to meet with club coordinators, get to
know them and obtain first-hand information about the objectives and initiatives of the clubs
of their interest.

IE Clubs Election period

The election period will start right after the Club Fair that takes place twice a year, in spring
and autumn/winter. The exact dates of the Club Fair and each election period will be
announced through Campus Life communication channels, the main source always being
Campus Life Monday Newsletter.

All members of an IE Club who are currently studying at IE or are partners of IE students, are
allowed to raise their candidatures in order to occupy vacant positions in the Board of the club
in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is
two.







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Rules

Club coordinators: 5 rules to remember

1. 3 members of the current board can stay for the next term of office. Remember to
send the names of the 3 Coordinators staying to Campus Life during the first week
after the Club Fair.

2. New students will be requested to send their candidatures for the clubs of their
interest during the same week. Campus Life will share the candidatures with the Club
Board right after the deadline to send candidatures is over.

3. If the total number of candidatures (the members of the board staying + new
candidates) is less or equal to 6 after the week is over, no elections will be required
and the 3 new candidates will be announced members of the new board of the club.

In case the total number of new candidates is less than 3, more than 3 members of the
previous board can stay for the next term of office, always given that the total number
of members of the board does not exceed 6 coordinators.

4. If the total number of candidatures (the members of the board staying + new
candidates) is bigger than 6, the club will have to organize elections in order to
determine the new board.

The members from the previous board who are staying for the next term of office (no
more than 3) do not have to participate in the elections, their seats in the new board
are automatically allocated.

5. The names of all the Coordinators elected should be officially communicated to
Campus Life office for the formal approval and update of the database of Club Boards.


Elections: 4 rules to remember

1. If there are more than 6 candidatures for the board of a club, elections are necessary.

2. A member of the previous board who will not keep his/her position as a club
coordinator for the next term of office should be appointed to organize the elections
of the club.

3. The clubs are requested to conduct elections for the new board in a free, transparent
and fair manner. Selecting the most appropriate system for the election is the sole
responsibility of the current Club Coordinators, always given that the system is
participative and democratic.

4. Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the
whole Board if there are proofs of violation of IE Ethics Code or the principles, values
or norms contained in this guide.
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3. EVENTS AND ACTIVITIES

3.1 Organizing an event

IE Clubs are encouraged to organize a variety of events such as conferences, informal
gatherings, sports events, trips, etc. To organize an event, the club must inform Campus Life
office about the activity at least 2 weeks before the event. Campus Life will support students
by:

- Helping you to choose an appropriate date for the event (taking into account your
program activities and possible clashing with other events at IE);
- Confirming the availability of the room(s) needed for the event and booking them;
- Ensuring that the facilities and the IT equipment are prepared for the event;
- Preparing a gift(s) for the speaker(s), if needed;
- Publishing the announcement of the event in all the information channels (Alumni
Agenda event calendar, Campus Life social media channels and website and Campus
Life Monday Newsletter).

If a club needs financial support to organize an event/activity, the coordinators must submit to
the Campus Life Office a full description of the event and a detailed explanation on how the
money will be used. Campus Life team will evaluate the request and will inform the Club about
the possible Campus Life economic contribution.

Campus Life budget will not be authorized for financing:

- Compensation for speakers.
- Travel expenses of a speaker, except for renowned speakers and if no sponsorship can
be obtained.
- Catering expenses, except for a major/annual event and if no sponsorship can be
obtained.
- Purchase of alcohol.
- Internal club meetings.
- Activities organized asking for financial support, or activities where expenses were
incurred before being notified of approval.

The clubs should be able to show the receipts or invoices of all the expenses incurred at any
time (independently if the money used was obtained from the Campus Life budget, fundraising
or sponsorship) to the Campus Life office.

Food and beverages

If a food or a cocktail is served as a part of IE Club event, an authorization from the Campus
Life office will be necessary. The office will make sure that food, alcoholic beverages and
health and hygiene regulations are applied correctly.

The consumption of alcoholic beverages at Campus is subordinated to the Spanish regulations
for schools. For this reason, the number of alcoholic beverages for each student will be limited.
Campus Life emphasizes moderate consumption and previous authorization for food and
alcohol distribution should be requested to the office.


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3.2 After the event

In the next 2 weeks after the event the club should send Campus Life a press release about the
event together with some photos. We will publish it in Campus Life blog, and a selection of the
best press releases will be included in IDEAS magazine, which reaches all the Alumni of IE.


3.3 Annual events
IE CHINA CLUB----Chinese New Year

Last year the IE China Club organized this event to celebrate the arrival of the Chinese New
Year of the Dragon. The day included various traditional Chinese performances such as dance
acts, martial arts, Changing Face, the Beijing Opera and Chinese instrumental and vocal
performances.

IE NET IMPACT CLUB----- IE Impact weekend, Global Village and Social Responsibility Forum

IE Impact Weekend is a 60-hour, hands-on, innovative experience that brings together
students from IE and other business schools with social entrepreneurs from across Spain to
share ideas and develop socially responsible business plans. Its role is to leverage IEs business
savvy and strong culture of entrepreneurship to empower both social entrepreneurs and
students with the tools to create a more socially and environmentally sustainable world
through business. The ultimate goal of each venture should be to reach impact.
Global Village is one of IEs most iconic festivals that celebrates the wealth of cultural
diversity on the IE campus. During the event students from different countries provide
information on tourism and cultural heritage, as well as organizing music and traditional
dance. The funds raised through the sale of tickets for the event are used to fund the IE Social
Responsibility Forum.
Social Responsibility Forum is an interactive space for graduate students and
professionals to share knowledge and generate ideas, understand tools and platforms that
foster sustainability enlarge relevant networks, connect the dots and map-out future personal
contributions. To further cultivate your learning experience, global experts speaking at our
panels will offer insight and share knowledge in pioneering change in their sustainability effort
as well as advancing our understanding of the mind and skill sets necessary for leadership,
decision making and entrepreneurship.
IE INDIA CLUB ----DIWALI FESTIVAL
IE India Club coordinates the Diwali Festival, an event organized for IE students to share the
Indian Culture. Attractions like Rangoli competition (artistic drawings with powder colors/
flowers), Indian dance performances and regional food are the starting point of a fun and
cultural Indian Night.


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IE AFRICA CLUB-----AFRICA DAY

The IE Africa Club is a collection of both African and Non-African students who are motivated
to increase awareness of the African continent including the myriad of opportunities that
exist. Through the IE Africa Day, the Club aims to bring the continents rich culture to the fore
and to demystify myths about the continent as the world becomes global.

IE FOOTBALL CLUB ----GRASS ROOT SOCCER TOURNAMENT

Organized by IE Football Club, the Grassroot Soccer Tournament brings students from top
business schools around Europe together in the heart of Spain, celebrating their passion for
football and contributing to the cause of stopping HIV spread.

IE CONSULTING CLUB ---CONSULTING DAY

IE Consulting Day is an activity created by IE Consulting Club to bring together consultants from
important consulting firms for a day of presentations, discussions and networking. With the
increased focus of IE students on consulting as a future career option, this event helps them
gain a much deeper understanding of what the industry has to offer and how some of the big
firms operate their business. At the same time it also allows some of the higher up
representatives in these companies get a taste of the strong consulting talent that has been
developing in one of the top business schools in the world.

IE ENERGY CLUB ---ENERGY DAY

IE Energy Club hosts the IE Energy Day to offer students, alumni, and professionals a chance to
gather and discuss the changing energy economy, learn about current global energy trends
and increase the knowledge about other important topics such as energy financing, solar and
gas pricing, electric cars and other smart grid innovations.

IEOUT CLUB---LGBT@WORK

The LGBT@WORK, organized by IEOut Club, pursues its mission to be a reference in awareness
of best inclusion practices for LGBT Diversity at workplace and in academic institutions.
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ANNEXES

ANNEX 1 - Managing Club Social Media


General Rules

Remember that whenever you use social media, you are representing IE! The use of IE
name and logo implies the management of its brand.
We expect you to manage your clubs social media account according to the values and
norms contained in the Campus Life Guide and the IE Ethics Code.
A member of IE Campus Life team has to be added as an administrator of club
accounts in all social networks to help the transition of the accounts to new
coordinators smoother.
Club coordinators who have created the account in social media should also add the
next intake coordinators as administrators of the account


Creating an account in Social Media
The name of the club account in social media has to be exactly the same as the club
name, e.g. IE Marketing Club. Avoid accounts specifying particular intakes or years
(e.g. IE Marketing Club 2013) in order to keep the club open to all the students and
alumni and the upcoming intakes that will take over the club after your term of office
ends.
Most of the IE clubs already have accounts in Facebook, LinkedIn or Twitter, so before
creating a new one, check if there is an account already. If it is already created, contact
the current administrators and request them to give you access to administrate it.
If multiple clubs social media accounts exist within the same social network, they
should be merged. The account with the most participants should be the one that
remains. Campus Life team will help you with the process.
The image of the clubs social media account should always be the official logo of the
club, provided by IE Campus Life team. The logo should be used in high resolution and
used unmodified.
Correct Incorrect






When choosing a type of the account in social media, categorize it as an educational
one, when available.
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Indicate the objectives of the club and use the club IE email account for contact details
(e.g. NetImpact@ie.edu). Do not use personal emails.
In the website area include Campus Life Website address (www.campuslife.ie.edu)
If you need to provide a postal address please use IE address at Maria de Molina 11-13,
28006 Madrid.
Vanity URL: some social networks allow you to obtain a personalized URL which is
easier to share and remember. We recommend the clubs to use a Vanity URL that
identifies the account as an IE Club, e.g. www.facebook.com/iemarketingclub

Managing Social Media Accounts.
Remember that your posts and comments are part of the clubs, IEs and your personal
brand.
If you manage a closed group in social media, you should accept all the members of
the IE community (students from any programs or intake, professors, staff and
alumni). No discrimination within clubs is allowed.
If you manage a closed group, monitor membership requests frequently.
Share information that is relevant to the club, and start conversations to encourage
others to share their thoughts on relevant topics. 80% of the IE Community use English
as their main language. Publishing in English could give more visibility to your posts.
If you are promoting an event, always insert the link of the Alumni Agenda for further
information and registration. People tend to like or accept invitations on social
media, but that will not count as an official registration.
If the club has accounts in various social networks, remember to keep them all
consistent and up to date. There are some tools (social media aggregators, such as
Hootsuite or Tweetdeck) that can be helpful.

Remember the Ethics.

Use a respectful language in all club social media accounts. No users should feel
uncomfortable with any of the comments made by other participants. Never use sexist
or racist language, or anything that encourages violence.
The following types of publications in social media will be considered as inappropriate:
o Harassing, abusive or threatening comments.
o Attacking individuals or groups. Remember: be hard on the issues, not on the
people!
o Multilevel marketing or other pyramid scheme offers.
o Derogatory, unprofessional or disrespectful.
o Excessive use of capital letters in a title, text or comment.
o Spam.
Inappropriate entries will be removed. If a member consistently publishes
inappropriate content, they might be removed and/or banned from the group. In case
you have persistent issues with a member of the group, please contact IE Campus Life
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team. Avoid erasing negative comments or posts without speaking with the author of
the message about its content first.
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ANEX 2 - CAMPUS LIFE CLUB COORDINATOR ACKNOWLEDGEMENT DIPLOMA
The acquisitions of management abilities are not only learned during program classes,
managing a Club, students have a unique opportunity to develop their skills in leadership,
management of persons, time and creativity!
The success of a Club depends on students but mainly on their leader. The Coordinators should
be engaged representatives and with high doses of energy and motivation. The leadership of a
Club requires time and dedication to organize and promote with success a wide variety of
attractive activities for students and alumni.

At the Campus Life office we know that combining personal and academic life with leading or
managing a club is a difficult task. The Coordinators deserve official acknowledgement by IE
for their role in building the IE experience and a sense of belonging to IE community, which will
remain in the hearts of our future alumni.

Therefore, Campus Life will grant an acknowledgement diploma for the commitment with the
IE Community to club Coordinators at their respective graduation ceremonies (in May, July
and December), as a token of gratitude for their work. The diplomas will not be granted
automatically, but will depend on the level of commitment shown by the coordinators in
carrying out their tasks and will be based on the following point system.

Campus Life acknowledgment diploma: point system
Event organization: one of the main objectives and responsibilities of the clubs is to
become a platform for organizing interesting activities where students can share their
knowledge, passions and hobbies, and strengthen their contact networks.
Therefore, 2 points will be granted to each Coordinator for every event organized by
the Board of a Club, always given that the event was coordinated with the team of
Campus Life. No activities organized without informing Campus Life will count as valid
for obtaining points.
3 points will be granted to each Coordinator for every outstanding event because of its
impact in the media and the number of people registered to the event (more than 60),
always given that the event was coordinated with Campus Life.
In order to discourage the Coordinators to organize the event and not attend it, 2
points will be deducted in such event.

Points for organizing the event in coordination with
Campus Life
2
Points for outstanding events in coordination with
Campus Life
3
Minimum number of points required 8
Deduction for not attending the event -2

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Community leadership: In order to reward the students who take on positions of
leadership at IE, 1 point will be granted to all of the coordinators elected, always given
that the information was official communicated to the Campus Life after the
celebration of the club elections and that they maintained their roles throughout the
duration of their term of office.
1 additional point will be granted to the coordinator elected as a President of the
Board, always given the information was officially communicated to Campus Life and
the role was maintained throughout the duration of the term of office.

Club Coordinator 1
Club President (additional point) 1

Publications in Campus Life Blog: all the Club Coordinators are invited to become co-
authors of the Campus Life Blog. For each post published in the Blog as a press release
about an event organized by the Club and coordinated with Campus Life, all the
Coordinators who are members of the Board will be granted 1 point. It is mandatory
for the Clubs to publish a press release after an event organized by the Club. If a press
release is not published after an event, 1 point will be deducted per event without a
press release.
A Club Coordinator who posts individual publications related to the Clubs area of
interest will be granted 2 points for each publication, as a reward for his/her role in
enriching the contents of the Blog.

Points per press release about the event/activity of the club 1
Points per individual post as a co-author of the Blog 2
Minimum number of points for press releases 4
Deduction for not publishing a press release related to an event organized by
the Club
-1

Obtaining sponsorship: Getting sponsorship is a difficult task and it deserves
acknowledgment. For each sponsor obtained for an event, each of the Coordinators of
the Club will be granted 3 points.

Points per sponsor obtained per event 3

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Summary:
EVENTS
MINIMUM
REQUIRED
POINTS
Example of points
obtained by a
coordinator
Events organized by the Club and coordinated with
Campus Life**
8 8
Club President - 1
Club Coordinator** 1 1
Press release publications in Campus Life Blog** 4 4
Individual publications in Campus Life Blog - 2
Obtaining sponsorship - 0
Deductions - -2

13 14

**Mandatory minimal requirements that have to be fulfilled by the IE Club in order to obtain
the acknowledgement diploma.

The point system provided was prepared in using as a framework a 1-year academic year. If the
term of office of a Club Coordinator lasts for a shorter period of time, the point system will be
applied proportionally to the duration of the term of office of the Coordinator or to the time of
existence of the Club.

Example of points obtained by a coordinator X

A coordinator can obtain 14 points if the following is fulfilled:

The club organized 4 events in coordination with Campus Life per year (8 points)
The coordinator was elected the President of the Club (2 points)
The Club posts 4 press releases about the events organized in coordination with
Campus Life and the Coordinator posts 2 individual publications in Campus Life Blog (6
points)
Deduction for organizing an event in coordination with Campus Life and not attending
it/not participating in its celebration (-2 points)
Campus Life acknowledgement diploma: evaluation of the results and the obtaining
of the diploma
The obtaining of the acknowledgement diploma by each Coordinator will depend on the total
points accumulated during his/her term of office in the Club or during the existence of the
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Club. The Diploma will be given to the Coordinator at his/her graduation date by the Campus
Life team.

ACCUMULATED
POINTS
Diploma
0 -11
The Coordinator will not receive the acknowledgment
diploma
13** Acknowledgement diploma
>13 Acknowledgement diploma with a special mention

** Always given that the mandatory minimal requirements for a Club to obtain an
acknowledgement diploma were fulfilled.

The point system provided was prepared in using as a framework a 1-year academic year. If the
term of office of a Club Coordinator lasts for a shorter period of time, the point system will be
applied proportionally to the duration of the term of office of the Coordinator or to the time of
existence of the Club.

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IE CAMPUS LIFE Maria de Molina, 31. Madrid 28006
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ANNEX 3 - USE OF IE FACILITIES

1. IE may require students to show their IE identification for admission to events held in
our facilities.

2. Only IE Clubs can request booking of rooms or other spaces at IE through Campus Life
for the organization of their activities. Booking of IE facilities through IE Campus Life
office is necessary in order to minimize potential conflict with academic activities or
extracurricular events .

3. Conditions for use of IE facilities:

- Authorization of Campus Life office;
- Assurance that IE policies will be followed.
- If a food or a cocktail is served as a part of IE Club event, an authorization from the
Campus Life office will be necessary. The office will make sure that food, alcoholic
beverages and health and hygiene regulations are applied correctly. The consumption
of alcoholic beverages at Campus is subordinated to the Spanish regulations for
schools. For this reason, the number of alcoholic beverages for each student will be
limited. Campus Life emphasizes moderate consumption and previous authorization
for food and alcohol distribution should be requested to the office.

4. Except when permitted by the Campus Life office, no form of announcement may be
placed on any structure of the campus such as sides of buildings, elevators, fountains,
vending machines or waste bins.


5. IE Club coordinators applying to book facilities on behalf of the Club are responsible
for:

- Damages to IE facilities. Any IE Club that defaces or damages any IE property will
be referred to the IE Ethics Committee.
- The behavior of all attendees at the Club event.



















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For more information
visit: www.campuslife.ie.edu
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Twitter:@iecampuslife
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