QUALITY ENGG.Dept.

FORMAT No.: SQM010

Rev :05
Supplier Name & Address Key Contact Person Name & Mobile No. : Supplier code : Date of Audit :
E-mail :
CEO Name : Other Major Customers : Sign.: Sign.:
Certification :
Cert. Body & Valid upto : Tool room supported by CAD/CAM facility :
In Business Since :
Association with Pricol Since : Employee Details Staff : Operators :
Annual Turnover :
List of Machineries & Special equipments
Business Share With Pricol :
Technology :
Products / Parts :
1 Management Responsibility
2 Internal Audit
3 Incoming Material & Sub Supplier Control
4 In-Process Control
5 IMTE control
6 Machine tool die Maintenance Future Expansion Plan : Yes / No
7 Control of Non Confirming Product If Yes, please tick appropriate
8 Analysis of Customer complaints
9 New Product Development
10 Customer Supplied products
11 Document Change Data Control New machinery procurement
12 Storage, Packing and Preservation Others (pl. specify)
13 House Keeping
14 HR & Training GYR Grade Score
15 Statutory/Regulatory requirements
TOTAL = (1 to 15) Green 100 - 81 %
k
Up Trend
Yellow 80 - 61 %
n
Same
Red Below 60 %
m
Down
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT SCORE CARD
Jan-10
Auditor - SQA Team Member Auditee - Supplier Rep.
AUDIT ELEMENTS
Previous Audit Present Audit
Trend
Max Actual Max Actual
Expansion of present unit :
New plant / unit
Overall Audit Status
Audit elements Improvements Trend
Indicator
Very Good
% of Marks scored by the Supplier =
( Points scored / Applicable points ) x 100
Average
Minimum Score required for Preferred status > 90%
Previous Audit level Present Audit level Trend Below Average
G / Y / R G / Y / R
Scoring
Criteria -
Marks
0. Not meeting requirement / system not in practice 1.Practiceevidencedstepimprovementrequired
2.Justmeetingrequirementsscopeforfurtherimprovement 3. System is in place, meeting requirement with full effective implementation
Even if you are on the right track, you will get run over if you just sit there - Will Rogers
0%
20%
40%
60%
80%
100%
Management Responsibility
Internal Audit
Incoming Material & Sub Supplier
Control
In-Process Control
IMTE control
Machine tool die Maintenance
Control of Non Confirming Product
Analysis of Customer complaints
Customer supplied products & NPD
Document Change Data Control
Storage, Packing and Preservation
House Keeping
HR & Training
Statutory/Regulatory requirements
Audit Elementwise Audit Score Distribution
Supplier Name & Location: Auditee: ____________________

Sign of Auditee : Sign of Auditor:
Follow up audit status for Quality Management System
Auditor : ______________ Last audit score : ______ Last audited Date : ______
Follow up Audit Date: ________
Area / Function Previous Audit Observation Follow Up Audit Comments
Improvement
Status
Revised
Target Date
by supplier
1.Management responsibility
2.Internal Audit
3.Incoming material & Sub
supplier control
4.Inprocess control
5.Inspection Measuring &
Testing Equipment
6.Machine, tool, die
maintenance
13.House keeping
14.HRD & Training
15.Statutory / Regulatory
requirements
7.Control of Non conforming
product
8.Analysis of Customer
complaints
9.New product development
10.Customer supplied products
11.Document change & Data
control
12.Storage, packing and
preservation
SUPPLIER NAME : Audit date :
Function Audit Elements
Score
0 - 3
Audit findings Corrective action
Resp. &
Target Date
1. Does the supplier has documented Quality Policy and objectives
?
2. Are the Quality Policy and Quality objectives displayed in the
shop floor ?
3. Are Management Review meetings conducted at regular
frequency ?
4. Does the Management Review Meeting covers all the Internal &
External key performance indicators ?
(Customer end, In-house Rej. & Rew. PPM, Customer Satisfaction,
Delivery Schedules, M/c break down details, Employee absentism,
NPD status, NCR's - Pricol Audit, NCR's - Internal Audit,
Environmental test results, Environmental/ Safety
statutory/regulatory requirements, Any safety/environmental
issue,NCR's - Third party audits, Purchased parts quality & delivery
status)
5. Is supplier aware of Pricol's Environmental and Health and
safety requirements.
1. Are the internal auditors trained and certified ?
2. Are audit schedules adhered as per plan?
3. Does the audit covers all functions and scope of Quality System
?
4. Does the audit cover the waste disposal system and restriction
of hazardous substances ?
5. Are follow up audits conducted to verify the effectiveness of the
corrective actions taken ?
1. Does the supplier maintain master list of approved sub -
suppliers for Job work (Incl.special Processes), raw matl. and
bought out parts
2. Does the supplier carry out assessment of its sub supplier for
their manufacturing and inspection capabilities? (Excluding raw
matl. Suppliers)
3. Are the Quality plans for incoming materials inline with IS / other
relevant standards ? (For raw materials)
4. Are the quality plan covers sample size , frequency & inspection
method ? (For job work & bought out parts)
5. Does the supplier has adequate Inspection facilities to ensure
incoming part quality and inspection records maintained?
6. Does the supplier maintain an audit plan for all its sub-suppliers
? Are the schedules adhered to?
7. Are the raw materials / parts received from approved sub
suppliers and stored in a defined location with proper identification
?
8.Do the supplier check or monitor the hazardous substances
contents in the incoming parts.
1. Does the supplier has Control Plan / WSS & Work instruction
for all processes and is it accessible for use at the workstation ?
2. Does the supplier has Check sheet for all Pricol parts and the
check sheet parameters reflected in the control plan / WSS ?
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT CHECK SHEET
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Important note: Corrective action is to be submitted for clauses where score awarded less than 3 in Pricol corrective action format. Target date_____________ (not more than 15 days from the date of this audit ) Page 3 of 7
SUPPLIER NAME : Audit date :
Function Audit Elements
Score
0 - 3
Audit findings Corrective action
Resp. &
Target Date
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT CHECK SHEET
3. Are Initial process qualification records made available at shop
floor (for special process such as Heat treatment, painting, plating,
welding, brazing, soldering etc.,)?
4. Are Initial process qualification results updated in Control plan /
WSS / Work instructions ?
5. Are all the process parameters (set as per control plan, WSS,
Setting data sheet) verified and recorded ?
6. Are the Set up / First piece approval system in place ?
7. Are the patrol inspection / Inprocess inspection records available
at all manufacturing stages?
8. Are the control plan / WSS for inprocess inspection covers
sample size, frequency & inspection method ?
9. Does the supplier has adequate Inspection facilities to measure
the parameters identified in the control plan and inspection records
maintained?
10. Are Critical parameters identified in the control plan and are
they monitored using Statistical Process Control tools ? ( such
as Xbar & Rchart, n-p chart)
11. Are the final inspection control plan / WSS / Quality plan covers
sample size ,frequency & inspection method ?
12. Are PDI reports covers all the parameters mentioned in Pricol
checksheet ?
13. Does the supplier carry out layout inspection once in a year /
for any modification in process, tool , die ? Are the relevant records
available ?
14. Does the supplier have approved limit samples / master
samples at shop floor / work place ? Are they re-validated at
regular intervals?
15. Does the supplier conduct Measurement System Analysis
(MSA) for critical parameters ? Are the results of Gauge R&R
within 10% ?
16. Is there any system available to track any process change
which can change the environment and those changes are
communicated to customer ?
17.Does there any system exist to avoid mixing of hazardous and
Non hazardous substances ?
1. Does the supplier maintain a master list of instruments including
pressure gauges, temperature gauges and other process control
gauges ?
2. Does the supplier adhere to the calibration plan ?
3. Does the supplier maintain an unique codification system for
IMTE?
4. Are the procedure / method & acceptance criteria defined and
meet IS / relevant standards? (applicable for in-house calibration
only)
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Important note: Corrective action is to be submitted for clauses where score awarded less than 3 in Pricol corrective action format. Target date_____________ (not more than 15 days from the date of this audit ) Page 4 of 7
SUPPLIER NAME : Audit date :
Function Audit Elements
Score
0 - 3
Audit findings Corrective action
Resp. &
Target Date
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT CHECK SHEET
5. Are the status of calibration clearly identified on the instruments /
equipments?
1. Does the supplier has a preventive maintenance plan for all
machines and equipments?
2. Does the supplier maintain history cards for all the machine and
equipment ?
3. Does the supplier maintain a master list of moulds / jigs / fixtures
/ tools etc., ?
4. Does the supplier maintain an unique Identification for mould / jig
/ fixtures etc.,?
5. Does the supplier maintains history cards for all the mould / jig /
fixtures / tools?
6. Does the supplier have any monitoring system for tool regrinding
?
1. Are the non confirming products / parts clearly identified and
stored in earmarked area / bin ?
2. Does the supplier maintain a register for recording rework and
rejection ?
3.Does the supplier have any rework procedure ?
4. Does the supplier reviews the rejection + rework on a daily /
monthly basis and corrective action taken appropriately ?
1. Does the supplier maintain a register for recording customer
complaints ? Are the trend graphs on customer complaints
displayed at shop floor for monitoring ?
2. Does the supplier use 8D approach for resolving the customer
complaints?
3. Are the Process FMEA, Control Plan, Work instructions, Gauge
design, Mould / Jigs / Fixture drawings updated after implementing
the corrective action ?
4. Are 8D reports duly filled and sent to Pricol on time?
5. Does the supplier monitor the effectiveness of Corrective and
Preventive Action for subsequent 3 months?
6. In case of any customer complaints, does the supplier display
One Point lesson at workplace for operator's awareness ?
7. Are the corrective actions initiated through B2B is effective?
1. Are the PPAP documents available for recently developed
products (within a year) ?
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Important note: Corrective action is to be submitted for clauses where score awarded less than 3 in Pricol corrective action format. Target date_____________ (not more than 15 days from the date of this audit ) Page 5 of 7
SUPPLIER NAME : Audit date :
Function Audit Elements
Score
0 - 3
Audit findings Corrective action
Resp. &
Target Date
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT CHECK SHEET
2. Are the PPAP documents submitted before pilot batch
production? Does the documents meet Level III?
3. Does the supplier maintain the records of SIR (Sample
inspection report) for new products / process?
4.Does the Supplier captured all the Customer requirements
(Including Environment, RoHS and Safety)?
1. Does the supplier has a list of Pricol supplied tool / products /
parts ?
2. Does the supplier has a system to identify and protect Pricol
supplied tool / products / parts ?
Does the supplier maintain master list of documents and issue
control registers for the following
1. Pricol drawings
2. Pricol check sheets
3. Process Flow chart , FMEA , Control plan / WSS / SOP , Work
instruction
4. Drawings / Check sheets provided to sub supplier
5. Change in MSDS and communication to customer
1. Does the supplier has a system for material handling? Are the
parts safe from metal to metal contact , dent, damages and rust ?
2. Are the production parts at each manufacturing stage identified
with appropriate tags ?
3. Are the identification tags secured firmly to the container which
carries material status?
4. Does the supplier have separate earmark place for finished
goods?
5. Does the supplier follow FIFO ( First in - First out ) system ?
1. Are the Aisles (gang way) and work places separated using
yellow lines ?
2.Are the unnecessary stock, machine, jigs, tools, board, photos
etc., removed periodically ?
3. Are the jigs, fixtures, tools, dies, gauges and office files arranged
based on shape, size ?
4. Does the supplier practicing 5S concepts for shop floor and
office ?
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Important note: Corrective action is to be submitted for clauses where score awarded less than 3 in Pricol corrective action format. Target date_____________ (not more than 15 days from the date of this audit ) Page 6 of 7
SUPPLIER NAME : Audit date :
Function Audit Elements
Score
0 - 3
Audit findings Corrective action
Resp. &
Target Date
SUPPLIER QUALITY MANAGEMENT SYSTEM AUDIT CHECK SHEET
1. Does the supplier has organization structure which clearly
defines the roles and responsibilities of each level ?
2. Does the supplier maintain and monitor skill matrix for all
operators ?
3.Are there any system for regular training on fire fighting
equipments, emergency situations, first aid etc.
4. Does the supplier has a training plan for all operators /staff ?
1. Status on compliance to Safety regulatory requirements
2. Adherence to pollution board/statutory requirements
Copy of this report received by (Supplier) :
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Important note: Corrective action is to be submitted for clauses where score awarded less than 3 in Pricol corrective action format. Target date_____________ (not more than 15 days from the date of this audit ) Page 7 of 7