SAP FICO Material

SAP-FICO MATERIAL
Date: 21-09-2004
1
SAP stands for System application and Products in data processing.
F-financials! "#-controlling. $ersion 4.% && '&nterprise &dition(
SYLLABUS
F
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*+ accounting Accounts paya,le Accounts recei-a,le Asset accounting
"#
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"ost "ost nternal Profit Product Profita,ility
element center orders center costing analysis
Accounting accounting accounting
./&*0A/#.
1aterials management to financial accounting
Sales and Distri,ution to financial accounting
Production planning to controlling
Data ta2eo-er
"losing procedure
1S reports
Date: 23-9-2004
FINANCIAL ACCOUNTING MODULE
BASIC SETTINGS
n accounting terminology 4 *roup company units
n SAP terminology 4 "ompany "ompany code 5usiness area
2
Pro6ect is for *roup:
.a-,7arat group 'company(
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.a-,7arat .a-,7arat '"ompany code( .a-,7arat
Ferro alloys ndustries ltd steels ltd

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8ydera,ad 5angalore ',usiness area( 1um,ai
1. CREATION OF COMPANY transaction co! " SPRO
Pat#$ Too%s C&sto'i(in) IMG *i'+%!'!ntation )&i!, Eit Pro-!ct s!%!ct
SAP r!.!r!nc! /&tton s!%!ct !nt!r+ris! str&ct&r! !.inition Financia%
acco&ntin) !.in! co'+an0 o&/%! c%ic1 on IMG acti2it0 /&tton s!%!ct n!3
!ntri!s /&tton *i. it is n!3 co'+an0,
Fi!%s:
"ompany 9 .58/
"ompany .ame 9 .a-,7arat group
Street 9 0a6,7a-an road
Pincode 9 300000
"ity 9 7ydera,ad
"ountry 9 select from dragdo:n ,utton 9 . 'ndia(
+anguage 9 select from dragdo:n ,utton 9 &. '&nglis7(
"urrency 9 select from dragdo:n ,utton 9 .0 'ndian rupees(
Select sa-e ,utton or "trl;S.
/o create re<uest s7ort description 'Fi ,asic settings for .a-,7arat ferro alloys (
enter enter
2. CREATION OF COMPANY CODE
Pat#$ SPRO SAP r!.!r!nc! !nt!r+ris! str&ct&r! !.inition .inancia%
acco&ntin) !it4 co+04 !%!t!4 c#!c1 co'+an0 co! o&/%! c%ic1 on !it
co'+an0 co! ata s!%!ct n!3 !ntri!s /&tton *i. it is n!3 co'+an0,
Fi!%s:
"ompany code 9 .FA+
"ompany name 9 .a-,7arat ferro alloys ltd
=
"ity 9 8ydera,ad
"ountry 9 .
"urrency 9 .0
+anguage 9 &.
Select Sa-e or "trl;S.
/itle 9 company
.ame 9 .FA+
Searc7 item 9 .a-,7arat ferro alloys ltd! stree 'ra6,7a-an road(! postal code '30000(! city
'7ydera,ad(! country '.(
Press enter ,utton.
.ote: f your re<uest is not coming! select from drag do:n menu and t7en enter.
5. ASSIGN COMPANY CODE TO COMPANY
Pat#$ SPRO Ent!r+ris! str&ct&r! Assi)n'!nt Financia% acco&ntin)
Assi)n co'+an0 co! to co'+an0 s!%!ct +osition /&tton
Fi!%s:
"ompany code 9 .FA+
"ompany 9 .58/
6. DEFINE BUSINESS AREAS
Pat#$ SPRO Ent!r+ris! str&ct&r! !.inition Financia% acco&ntin) D!.in!
B&sin!ss ar!a s!%!ct n!3 !ntri!s /&tton *i. it is n!3 co'+an0,
Fi!%s:
5usiness area 9 .FA8 '7ydera,ad ,usiness area(
.FA5 '5angalore ,usiness area(
.FA1 '1um,ai ,usiness area(
Fisca% 0!ar

April to 1arc7 ; 4 Special periods 4 $=
>an to Dec ; 4 special periods 4 ?4
>uly to 6une ; 4 special periods 4 $@
#ct to Sept ; 4 special periods 4 $9
&A: April 200= to 1arc7 2004 4 fiscal year 200=
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1 12 1= 14 13 1@ '1= to 1@ are called as special
periods and part of marc7 only(

4
8o: to con-ert calendar year to accounting year
1ont7 Days Period Bear s7ift
>anuary 200= =1 10 -1
Fe,ruary 200= 29 11 -1
1arc7 200= =1 12 -1
April 200= =0 1 0
1ay 200= =1 2 0
>une 200= =0 = 0
>uly 200= =1 4 0
August 200= =1 3 0
Septem,er 200= =0 @ 0
#cto,er 200= =1 % 0
.o-em,er 200= =0 C 0
Decem,er 200= =1 9 0
7. MAINTAIN FISCAL YEAR 8ARIANT transaction co! " OB9:
Pat#$ SPRO Financia% acco&ntin) Financia% acco&ntin) )%o/a% s!ttin)s
Fisca% 0!ar 'aintain .isca% 0!ar 2ariant *'aintain s#ort !n .isca% 0!ar, s!%!ct
+osition /&tton
Fi!%s:
Fiscal year -arient 9$= D enter
Deselect year dependent c7ec2 ,oA
Deselect calendar year c7ec2 ,oA
Select $= dou,le clic2 on periods folder
;. ASSIGN COMPANY CODE TO A FISCAL YEAR 8ARIANT transaction co!
" OB5<
Pat#$ SPRO Financia% acco&ntin) Financia% acco&ntin) )%o/a% s!ttin)s
Fisca% 0!ar assi)n co'+an0 co! to a .isca% 0!ar 2ariant s!%!ct +osition /&tton
Fi!%s:
"ompany code 9 .FA+
Press enter ,utton
Fiscal year -ariant 9 $=
Date: 2C-09-2004
C#art o. acco&nts
c7art of account name
3
language
lengt7 of t7e account num,er ' s7ould ,e a maAimum of in10 digits. 5ut use @
digits only(
types of c7art of accounts:
1. common c7art of accounts
2. group c7art of accounts
<. EDIT C=ART OF ACCOUNTS transaction co! " OB15
Pat#$ SPRO Financia% acco&ntin) G!n!ra% %!)!r acco&ntin) G!n!ra%
%!)!r acco&nts Mast!r r!cors Pr!+arations Eit c#art o. acco&nts %ist
s!%!ct n!3 !ntri!s /&tton *i. it is a n!3 co'+an0,
Fi!%s:
"7art of accounts 9 .FA+
Description 9 c7art of accounts for .FA+
1aintenance language 9 &nglis7
+engt7 of t7e general ledger account 9 @ digits
"ontrolling integration 9 manual creation of cost elements
*roup c7art of accounts 9 ,lan2 'if you use 1
st
type of c7art of accounts(
Status ,loc2ed 9 deselect 't7is is to a-oid duplication account creation(
Select your re<uest and press enter ,utton.
>. ASSIGN COMPANY CODE TO C=ART OF ACCOUNTS transaction co! "
OB;9
Pat#$ SPRO .inancia% acco&ntin) )!n!ra% %!)!r acco&ntin) )!n!ra% %!)!r
'ast!r r!cors +r!+arations assi)n co'+an0 co! to c#art o. acco&nts
s!%!ct +osition /&tton
Fi!%s:
"ompany code 9 .FA+
Press enter ,utton
After getting your re<uest press enter ,utton.
:. ACCOUNT GROUPS transaction co! " OBD6
c7art of accounts
account groups
@
accounts
"lient ,alance s7eet accounts 'system defined(
1. lia,ilities
2. assets
=. income
4. eApenditure
acco&nts 'ast!r r!cors +r!+arations !.in! acco&nt )ro&+ s!%!ct n!3
!ntri!s /&tton *i. it is a n!3 co'+an0,
Fi!%s:
"7art of
accounts
name
Account group .ame 0ange
.FA+ Scpl S7are capital 100000-100099
.FA+ 0spl 0eser-es E surplus 100100-100199
.FA+ Acdn Accumulated depreciation 100200-100299
.FA+ Scln Secured loans 100=00-100=99
.FA+ Fnsl Fnsecured loans 100400-100499
.FA+ "lpr "urrent lia,ilities E pro-ision 100300-100399
.FA+ Fast FiAed assets 200000-200099
.FA+ "ast "urrent assets! loans E ad-ances 200100-200199
.FA+ Sale Sales =00000-=00099
.FA+ #t7r #t7er income =00100-=00199
.FA+ ncr ncrease in stoc2s =00200-=00299
.FA+ 0mcn 0a: material consumption 400000-400099
.FA+ Prsn Personnel costs 400100-400199
.FA+ 1frg 1anufacturing costs 400200-400299
.FA+ Admn Administration 400=00-400=99
.FA+ ntr nterest 400400-400499
.FA+ Depr Depreciation 400300-400399
1?. RETAINED EARNINGS ACCOUNT transaction co! " OB75
P E + AGc ,alance Surplus in P E + AGc 0eser-es E surplus
100100 ',loc2 t7is aGc( 100100-100199
%
acco&nts 'ast!r r!cors +r!+arations !.in! r!tain! !arnin)s a@c
Fi!%s:
Press enter ,utton
P E + statement account type 9 H 'system defined(
Account num,er 9 100100
gnore t7e :arning message
Press enter ,utton
Press enter ,utton again
11. DOCUMENT TYPES AND NUMBER RANGES transaction co! " OBA<
general ledger material management sales E distri,ution

SA 'document type( 0& 0$
01 'num,er ranges( 02 0=
1-100000 'internal num,er 100001-200000 200001-=00000
ranges(
Pat#$ SPRO .inancia% acco&ntin) .inancia% acco&ntin) )%o/a% s!ttin)s
oc&'!nt oc&'!nt #!a!r !.in! oc&'!nt t0+!s s!%!ct +osition /&tton
Fi!%s:
Document type 9 SA
Press enter ,utton
Select document type 9 SA
Select details ,utton
Select num,er range information ,utton
"ompany code 9 .FA+
Select c7ange inter-als ,utton
Select inter-al ,utton
.um,er range 9 01
Bear 9 2004
From 91
/o 9100000
Deselect eAternal c7ec2 ,oA
Press enter ,utton
Select sa-e ,utton or "trl;S
C
After getting neAt screen! press enter
.ote: num,er ranges canIt ,e transported.
Date: =0-09-2004
Postin) +!rios
19. DEFINE POSTING PERIOD 8ARIANT
oc&'!nt +ostin) +!rios !.in! 2ariant o+!n +ostin) +!rios s!%!ct n!3
!ntri!s /&tton
Fi!%s:
$ariant 9 .FA+
.ame 9 posting period -ariant for .FA+
"7oose your re<uest and press enter
15. ASSIGN 8ARIANT TO COMPANY CODE
oc&'!nt +ostin) +!rios assi)n 2ariants to co'+an0 co! s!%!ct +osition
/&tton
Fi!%s:
"ompany code 9 .FA+
Press enter ,utton
$ariant 9 .FA+
16. OPEN A CLOSE POSTING PERIODS
oc&'!nt +ostin) +!rios o+!n A c%os! +ostin) +!rios s!%!ct n!3 !ntri!s
/&tton
Fi!%s:
$ariant 9 .FA+
/ype - ; '; means -alid for all account types(
From aGc 9 2eep it ,lan2
/o aGc 9 2eep it ,lan2
From period 1 9 @
Bear 92004
/o period 1 912
Bear 92004
From period 2 9 1=
9
Bear 92004
/o period 2 9 1@
Bear 92004
Not!$ PAT= FOR OPEN A CLOSE PERIODS AT ENTRY LE8EL transaction
co! " SBALRB><??5;69
Pat#: Acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r !n2iron'!nt
c&rr!nt s!ttin)s o+!n A c%os! +ostin) +!rios
To%!ranc! )ro&+s
/olerance groups
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*eneral ledger tolerance group employee tolerance group
0eceipts G payments
1andatory area in latest -ersions
*roup A 9 cas7ier
*roup 5 9 accountant
1! 2! =! 4
*roup " 9 manager!
general manager
.ote: if t7ere is any difference :it7in tolerance group amount! it :ill ,e cleared and t7e
,alance goes to sundries aGc
Pro,lems in tolerance group:
1. line item :ise amount
2. no fleAi,ility
17. DEFINE TOLERANCE GROUP FOR GENERAL LEDGER ACCOUNTS
Pat#$ SPRO .inancia% acco&ntin) )!n!ra% %!)!r acco&ntin) /&sin!ss
transaction o+!n it!' c%!arin) c%!arin) i..!r!nc!s !.in! to%!ranc! )ro&+s
.or )!n!ra% %!)!r acco&nts s!%!ct n!3 !ntri!s /&tton *i. it is a n!3 co'+an0,
Fi!%s:
"ompany code 9 .FA+
/olerance group 9 ,lan2
.ame of t7e tolerance group 9 tolerance group for .FA+
Particulars *roup A *roup 5 *roup "
Amount per document 100000 100000 100000
Amount per open item 100000 100000 100000
"as7 discount J 0 3 10
Payment difference 0 0 0
10
Dr 9 0
"r 9 0
Perd 9 0
Perc 9 0
.ote : $D means -alue date :7ic7 is must for a repayment of loan amount
1;. DEFINE TOLERANCE GROUP FOR EMPLOYEES
Pat#: SPRO .inancia% acco&ntin) )!n!ra% %!)!r /&sin!ss transactions
o+!n it!' c%!arin) c%!arin) i..!r!nc!s !.in! to%!ranc! )ro&+ .or !'+%o0!!s
*roup 9 ,lan2
"ompany code 9 .FA+
Fpper limit amount per document 9 9999999999
Amount per open item aGc 9 9999999999
"as7 discount 9 10J
Permitted payment difference 9 ,lan2
1<. ASSIGN USERS TO TOLERANCE GROUPS
Pat#: SPRO .inancia% acco&ntin) )!n!ra% %!)!r /&sin!ss transactions
o+!n it!' c%!arin) c%!arin) i..!r!nc!s assi)n &s!rs to to%!ranc! )ro&+s
Fi!%s$
Fser name 9 'cas7ier! accountant etc(
Amount 9 ,lan2
Date: 0=-10-2004
Fi!% stat&s 2ariant A .i!% stat&s )ro&+s
%3 fields 9 Dr 9 Kuantity! teAt! ,usiness area
%3 fields 9 "r 9 $alue date
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130 total
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/7ere are = types of fields: re<uired fields! optional fields! suppress fields.
Fields re<uirement :ill ,e ,ased on account :7at :e use.
"ommon groups are created under field status -ariant and t7ey are attac7ed to company
code.
&A: common groups
*eneral! ,an2! materials! cost accounts
11
1>. MAINTAIN FIELD STATUS 8ARIANT
oc&'!nt %in! it!' contro%s 'aintain .i!% stat&s 2ariants
Fi!%s$
Select 0001
Select copy as
Fst- 9 .FA+
Field status name 9 field status for .FA+
Press enter
Select copy all ,utton
Press enter
Select fst- 9 .FA+
Dou,le clic2 on field status groups folder
Select and dou,le clic2 on *001 general
Dou,le clic2 on general data
/eAt ma2e it re<uired
Select neAt group ,utton
5usiness area ma2e it re<uired
Select and dou,le clic2 on *003 ,an2 accounts
/eAt ma2e it re<uired
5usiness area ma2e it re<uired
Select neAt group ,utton 2 times
$alue date ma2e it re<uired
1:. ASSIGN COMPANY CODE TO FIELD STATUS 8ARIANTS
oc&'!nt %in! it!' contro%s assi)n co'+an0 co! to .i!% stat&s 2ariants
Fi!%s:
"ompany code 9 .FA+
Press enter
Field status -ariant 9 .FA+
Press sa-e ,utton or "trl;S.
"7oose your re<uest and press enter
9?. ASSIGN COUNTRY TO CALCULATION PROCEDURE
12
Pat#$ SPRO .inancia% acco&ntin) .inancia% acco&ntin) )%o/a% s!ttin)s taC!s
on sa%!s@+&rc#as!s /asic s!ttin)s assi)n co&ntr0 to ca%c&%ation +roc!&r!
Fi!%s:
. 9 ndia
Press enter
Assign 9 taAFS 'for temporary purpose(
91. ENTER GLOBAL PARAMETERS
co'+an0 co! !nt!r )%o/a% +ara'!t!rs s!%!ct +osition /&tton
Fi!%s$
"ompany code 9 .FA+
Select ,usiness area financial statements c7ec2 ,oA
Select proposed fiscal year c7ec2 ,oA
Select define default -alue date c7ec2 ,oA
Select negati-e postings allo:ed c7ec2 ,oA 'it s7o:s t7e minus of t7e :rong entry on
t7e same side(
GENERAL LEDGER
*eneral ledger master creation
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c7art of accounts le-el company code le-el centrally
general ledger account num,er account currency 'c7art of accounts le-el ;
company code le-el(
account group only ,alances in local
P E + ! 5 E S accounts currency
s7ort teAt tolerance group
long teAt open item management
line item display
soft 2ey
field status groups
1=
&A: surplus in profit E loss aGc 9 reser-es E surplus 9 100100
&.S."apital -S7are capital 9 100000-100099
"as7 account 9 current assets 9 200100-200199
C=ECD ACCOUNT GROUPS FOR GI8ING ACCOUNT NUMBERS
acco&nts 'ast!r r!cors +r!+arations !.in! acco&nt )ro&+ s!%!ct
+osition /&tton
Fi!%s$
Press enter
1. CREATION OF GENERAL LEDGER MASTER transaction co! " FS??
Pat#$ Acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r 'ast!r r!cors
ini2i&a% +roc!ssin) c!ntra%%0
Fi!%s$
*eneral ledger aGc num,er 9 100100
"ompany code 9 .FA+
From menu! select general ledger aGc create
Account group 9 reser-es E surplus
Select as ,alance s7eet account
S7ort teAt 9 surplus in p E l aGc
*eneral ledger aGc long teAt 9 surplus in profit E loss account
Select control data ta,
Account currency 9 .0
Select only ,alance in local currency c7ec2 ,oA
Select line item display c7ec2 ,oA
Sort 2ey 9 001 posting date
Select createG,an2Ginterest ta,
Field status group 9 *001 general
"ompany code 9 .FA+
Select :it7 template ,utton
*eneral ledger account num,er 9 100100
"ompany code 9 .FA+
Press enter
Select typeGdescription ta,
Account group 9 s7are capital
S7ort teAt 9 &.S."apital
*eneral ledger long teAt 9 e<uity s7are capital
14
"ompany code 9 .FA+
*eneral ledger account num,er 9 100100
"ompany code 9 .FA+
Press enter
Account group 9 current assets! loans E ad-ances
Select as ,alance s7eet account
S7ort teAt 9 cas7 aGc
*eneral ledger +ong teAt 9 cas7 account
Press createG,an2Ginterest ta,
Field status group 9 *003 ,an2 accounts
Select rele-ant to cas7 flo: c7ec2 ,oA 'mandatory for all t7e cas7G,an2 aGcs(
.ote: if you :ant to 2no: 7o: many accounts created! select from drag do:n menu!
,eside general ledger account num,er! gi-e your company code '.FA+( and press enter.
Date: 03-10-2004
9. POSTING OF TRANSACTIONS transaction co! " F-?9
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt !ntr0
)!n!ra% +ostin)
Fi!%s$
Document date 9 todayIs date 'f4 calenderGf2 for selection of date(
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40 '*eneral ledger aGc Dr(
*+ AGc 9 200100 'cas7(
Press enter
Amount 9 300000
5usiness area 9 .FA8
/eAt 9 &.S."apital receipt
Posting 2ey - 30 'general ledger aGc "r(
*+ AGc 9 100000 's7are capital(
Press enter
Amount - L
/eAt - ;
Press enter
From menu! clic2 document press simulate
13
.ote: L means copy amount! ; means copy teAt
5. =OE TO 8IEE T=E LATEST DOCUMENT
from menu! clic2 document press display
select display document 7eader ,utton 'f3(
6. =OE TO 8IEE T=E DOCUMENT AFTEREARDS@LATER transaction co!
" FB?5
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt is+%a0
Fi!%s$
Select document list ,utton
"ompany code 9 .FA+
Document type 9 SA
Press eAecute ,utton
.ote: to see only self document! select o:n document only c7ec2 ,oA.
7. TO SEE PARTICULAR USER DOCUMENTS
Pat#$ acco&ntin) .inancia% acco&ntin) G!n!ra% %!)!r oc&'!nt
is+%a0
Fi!%s$
Press document list ,utton
"ompany code 9 .FA+
Document type 9 SA
From menu! clic2 edit! select dynamic selections
Fser name 9 sapuser
Dou,le clic2 on document num,er 'it s7o:s document or transaction(
;. =OE TO 8IEE LEDGER transaction co! " FS1?N
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r acco&nt is+%a0
/a%anc!s
Fi!%s$
*+ AGc 9 100000 'if you :ant to see more t7an one aGc select multiple selection ,utton.
Select ranges ta, for continuous accounts. f you donIt :ant to see any particular account
in a range! use red ,utton. 0ed is for eAclude and green is for include(
"ompany code 9 .FA+
Fiscal year 9 2004
1@
5usiness area 9 .FA8 'if you :ant all 2eep it ,lan2(
.ote: to see t7e transaction! dou,le clic2 on document num,er select call up document
o-er-ie: ,utton select ,ac2 arro: '(
<. =OE TO CREATE OUR OEN LINE LAYOUT
continuation from t7e a,o-e
select c7ange layout ,utton
select t7ose field not re<uired 'eAcept document num,er! teAt! amount in local currency(
select rig7t arro: or 7ide selected fields ,utton
select sort in ascending order ,utton
select posting date field from 7idden fields column
select left arro: or s7o: selected fields ,utton
c7ange t7e column positions '1!2!=!4(
c7ange t7e column lengt7 'as per your re<uirement(
for amount in local currency! select total c7ec2 ,oA
select copy ,utton
>. =OE TO SA8E T=E LAYOUT
select sa-e layout ,utton
user defined layout - G.FA+
description 9 layout for .FA+
select sa-e ,utton or "trl;S.
:. =OE TO C=OOSE YOUR LAYOUT
press select layout ,utton
dou,le clic2 on G.FA+
1?. =OE TO MADE DEFAULT LINE LAYOUT transaction co! " FB??
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r !n2iron'!nt &s!r
+ara'!t!rs !itin) o+tions
Fi!%s$
Select line item ta,
Default selection screen '*+ AGc layout( 9 select G.FA+
*o to FS10. screen
*+ AGc 9 200100
Dou,le clic2 on cumulati-e amount
1%
11. G L MASTERS C=ANGE
t7e follo:ing items canIt ,e c7anged ot7er items you can c7ange
* + AGc .um,er
AGc group
#pen item management
M7en t7e transaction posted
Fi!%s:
*o to screen FS00
*+ AGc 9 200100 'gi-e t7e account to ,e c7anged(
"ompany code 9 .FA+
From menu! clic2 *+ AGc! select c7ange
S7ort teAt - cas7 at office 'c7ange from cas7 aGc(
+ong teAt 9 cas7 at office 'c7ange from cas7 aGc(
19. DISPLAY C=ANGES transaction co! " FS?6
Pat#$ acco&ntin) .inancia% acco&ntin) G!n!ra% %!)!r Mast!r r!cors
is+%a0 c#an)!s c!ntra%%0
Fi!%s$
*+ AGc 9 200100 'aGc for :7ic7 you :ant to see t7e c7anges(
"ompany code 9 .FA+
Press enter
Select all c7anges ,utton 'to see :7o 7as made c7anges dou,le clic2 any:7ere(
15. BLOCDING OF GENERAL LEDGER MASTER
Fi!%s$
*o to FS00 screen
*+ AGc 9 200100 'AGc to ,e ,loc2ed(
"ompany code 9 .FA+
From menu! clic2 *+ AGc! select ,loc2ed
,loc2 in c7art of accounts - select ,loc2 for creation! select ,loc2 for posting! select ,loc2
for planning
,loc2 in company code 9 select ,loc2ed for posting
16. UNBLOCDING OF GENERAL LEGER MASTER
un,loc2 t7e master and c7ange t7e teAt
Fi!%s:
1C
*o to FS00 screen
* + AGc 9 200100 'aGc for :7ic7 to ,e un,loc2ed(
"ompany code 9 .FA+
From menu! clic2 *+ AGc! select ,loc2ed
Select all t7e c7ec2 ,oAes
From menu! clic2 *+ AGc! select c7ange
"7ange t7e teAt
Date: 0%-10-2004
Par1in) o. a oc&'!nt
release procedure G document appro-al
system appro-al
cas7ier senior person
par2s document and :ill not releases G updates
update records
17. CREATION OF PARDED DOCUMENT transaction co! " F-;7
)!n!ra% oc&'!nt +ar1in)
Fi!%s:
Document date 9 todayIs date
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40
*+ AGc 9 200100
Press enter
Amount 9 ====
/eAt 9 par2 document
Posting 2ey 9 30
*+ AGc 9 100000
Press enter
Amount - L
Select more ,utton
Press enter
/eAt - ;
19
Select o-er-ie: ,utton
1;. TO C=ECD ACCOUNT BALANCES E=ET=ER UPDATED OR NOT
Fi!%s$
*o to FS10. screen
*+ AGc 9 100000
"ompany code 9 .FA+
Fiscal year 9 2004
1<. SEND SYSTEM MESSAGE TO A SENIOR PERSON
Fi!%s$
From menu! clic2 system ! select s7ort message
/itle 9 please release document num,er 2
0eceipt 9 sapuser
Select send ,utton
1>. =OE TO 8IEE INBOF transaction co! " SBEP
Pat#$ Sa+ M!n& o..ic! 3or1 +%ac! o&/%! c%ic1 on in/oC
1:. LIST OF DOCUMENTS PENDING FOR APPRO8AL@RELEASE BY
C=ANGING T=E DATE4 AMOUNT4 A@C =EAD transaction co! " FB8O
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt +ar1!
oc&'!nts +ost@!%!t!
Fi!%s$
&ntered ,y 9 cas7ier
Press eAecute ,utton 'S7o:s one document 9 2 for appro-al(
Dou,le clic2 on document num,er 2
Select document 7eader ' to c7ange t7e date(
"7ange t7e date 9 neAt day
Select ,ac2 arro:
Select fast data entry ,utton 9 'to c7ange t7e amount E 7ead of aGc (
"7ange t7e amount 9 =000
From menu! clic2 document ! select post
Press ,ac2 arro: '(
9?. TO C=ECD A@C BALANCE E=ET=ER UPDATED OR NOT
20
Fi!%s$
*+ AGc 9 100000
"ompany code 9 .FA+
Fiscal year 9 2004

91. SYSTEM MESSAGE TO CAS=IER
Fi!%s$
From menu! clic2 system ! select s7ort message
/itle 9 released document num,er 2
0eceipt 9 sapuser
Select send ,utton
=o% oc&'!nt
temporary document
#FS 'temporary ad-ance(
Deletion possi,le
99. RUN A PROGRAMME GRFTMPBLUH FOR CON8ERSION OF =OLD
DOCUMENTS transaction co! " SE5>
Pat#$ too%s ABAP 3or1/!nc# !2!%o+'!nt ABAP !itor
Fi!%s$
Programme name 9 rftmp,lu
Select eAecute ,utton
Select eAecute ,utton again
95. CREATION OF =OLD DOCUMENT
Fi!%s$
*o to F-02 screen
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 30
*+ AGc 9 200100
Press enter ,utton
Amount 9 3333
/eAt 9 paid to 1r. A
21
From menu! clic2 document! select 7old
/emporary document num,er '.FA+3333(
Press enter ,utton
Post one more document
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40
AGc 9 200100
Press enter
Amount 9 %%%%
/eAt 9 7old document testing
Posting 2ey 9 30
*+ AGc 9 100000
Press enter
Amount - L
/eAt - ;
From menu! clic2 document! select 7old
/emporary document num,er 9 12=43@%C
Press enter
96. DISPLAY =OLD DOCUMENT A COMPLETE@DELETE
Fi!%s$
From menu! clic2 document! select get 7eld document
?eep t7e cursor on document num,er 12=43@%C
Select delete ,utton
Select document num,er 12=43@%C 'deletion(
Select ,ac2 arro: '(
Dou,le clic2 on document num,er 9 .FA+3333
Posting 2ey 9 40
*+ AGc- 100000
Press enter
Amount - L
/eAt - ;
From menu! clic2 document! select simulate
Select ,ac2 arro: '(
Select document list ,utton '.o transaction(
22
Sa'+%! oc&'!nt
1ont7 end pro-ision
Sample document template
97. CREATOPM OF NUMBER RANGES FOR NUMBER RANGE GROUP F9
transaction co! " FBN1
oc&'!nt oc&'!nt n&'/!r ran)!s !.in! oc&'!nt n&'/!r ran)!s
Fi!%s$
"ompany code 9 .FA+
.um,er 9 H2
Bear 9 2004
From num,er 9 3000001
/o num,er 9 3100000
"urrent num,er 9 0
Press enter
9;. CREATION OF 5 GENERAL LEDGER ACCOUNTS
Fi!%s$
*o to #5D4 screen 'to c7ec2 account groups for gi-ing account num,ers(
Select position ,utton
Press enter ,utton
*o to FS00 screen 'creation of *+ master(
*+ aGc 9 400100
"ompany code 9 .FA+
*+ aGc 9 100000
"ompany code 9 .FA+
Press enter
AGc group 9 personnel costs
Select P E + statement account
S7ort teAt 9 salaries aGc
+ong teAt 9 salaries account
*+ aGc 9 400=00
"ompany code 9 .fA+
*+ AGc- 100000
2=
"ompany code 9 .FA+
Press enter
AGc group 9 administration
Select P E + statement aGc
S7ort teAt 9 rent aGc
+ong teAt 9 rent account
*+ AGc- 100300
"ompany code 9 .FA+
*+ AGc 9 100000
"ompany code 9 .FA+
AGc group 9 current lia,ilities E pro-isions
Select ,alance s7eet aGc
S7ort teAt 9 oGs eApenses aGc
+ong teAt 9 outstanding eApenses account
Select open item management c7ec2 ,oA
9<. CREATION OF SAMPLE DOCUMENT TEMPLATE transaction co! F-?1
r!.!r!nc! oc&'!nts sa'+%! oc&'!nt
Fi!%s$
Posting date 9 todayIs date
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40
*+ AGc- 400100
Press enter
Amount 9 100000
/eAt 9 salary pro-ision for
Posting 2ey 9 40
*+ AGc 9 400200
Press enter
Amount 9 3000
/eAt 9 rent pro-ision for
Posting 2ey 9 30
*+ aGc- 100300
Press enter
24
Amount - L
/eAt 9 pro-ision for
9>. DISPLAY SAMPLE DOCUMENT transaction co! " FBM5
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt
r!.!r!nc! oc&'!nts sa'+%! oc&'!nt is+%a0
Fi!%s$
"ompany code 9 .FA+
Dou,le clic2 on document num,er
9:. POSTING OF TRANSACTION BY USING SAMPLE DOCUMENT
TEMPLATE AS REFERRENCE
Fi!%s$
From menu! clic2 document! select post :it7 reference
Document num,er 9 3000001
Select display line item c7ec2 ,oA
Press enter
document date 9 future date
posting date 9 future date
press enter
ignore :arning message and press enter
c7ange t7e amount to 9 90000
teAt 9 pro-ision for #cto,er 'c7ange t7e teAt as indicated(
press enter
.ote: if t7e pro-ision is not re<uired! ma2e t7e amount as Nero! so line item 7a-ing Nero
:ill ,e ignore
Press enter
Amount - L
/eAt - ;
Press enter
Accr&a%@D!.!rra% oc&'!nts
0eplacement to sample documents
Pro,lems in sample documents
&mployeeGamountGtiming difference
23
5?. CREATION OF RE8ERSAL REASON A RE8ERSAL REASON S=OULD
ALLOE US TO RE8ERSE ON ANY DAY
Pat#$ SPRO acco&ntin) )!n!ra% %!)!r acco&ntin) /&sin!ss transactions
a-&st'!nt +ostin)@r!2!rsa% !.in! r!asons .or r!2!rsa% s!%!ct n!3 !ntri!s
/&tton
Fi!%s$
0eason 9 41 'gi-e any num,er of your c7oice(
/eAt 9 accrualGdeferral for .FA+
Select negati-e posting c7ec2 ,oA
Select alternate posting date c7ec2 ,oA
51. CREATION OF ACCRUAL@DEFERRAL DOCUMENT transaction co! "
FBS1
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r +!rioic +roc!ssin)
c%osin) 2a%&at! !nt!r accr&a%@!.!rra% oc&'!nt
Fi!%s$
Document type 9 SA
"ompany code 9 .FA+
0e-ersal reason 9 41
0e-ersal date 9 future date
Posting 2ey 9 40
*+ AGc 9400=00
Press enter
Amount 9 3333
/eAt 9 rent pro-ision for #cto,er
Posting 2ey 9 30
*+ AGc 9 100300
Press enter
Amount - L
/eAt - ;
Document date 9 future date
Posting date 9 future date
Document type 9 SA
company code 9.FA+
"urrency 9 .0
2@
0e-ersal date 9 future date
Posting 2ey 9 40
AGc- 400100
Press enter
Amount 9 110000
/eAt 9 salary pro-ision for #cto,er
Posting 2ey 9 30
AGc 9 100300
Press enter
Amount - L
/eAt - ;
Select sa-e ,utton
59. RE8ERSAL OF ACCRUAL@DEFERRAL DOCUMENT transaction co! "
F.>1
c%osin) 2a%&at! r!2!rsa% o. accr&a%@!.!rra% oc&'!nt
Fi!%s$
"ompany code 9 .FA+
0e-ersal posting date 9 future date
Select test run c7ec2 ,oA
Select re-erse documents ,utton
Select document num,er @
Select display document 7eader ,utton
Dou,le clic2 on document num,er C
Date: 1@-10-2004
For!i)n c&rr!nc0 +ostin)s
5an2 ,uying 9 eAports 9 * type
5an2 selling 9 imports 9 5 type
A-erage rate 9 1 type
/ranslation ratios ,et:een t:o currency
FSD:.041:1
>PB:.04100:1
*5P:.041:1
/+:.041000:1
2%
&F0:.0
1:1
posting of foreign eAc7ange translation :7en rate is 2no:nGnot 2no:n
2no:n not 2no:n
ta2e t7e entered rate ta2es rate from foreA ta,le
latest date rate
default eAc7ange rate type
,ased on document type
&A: SA 9 *+ 9 5 type
?0 9 -endor in-oice 9 5 type
D0 9 customer in-oice 9 * type
55. C=ECD T=E EFC=ANGE RATE TYPES
Pat#$ SPRO )!n!ra% s!ttin)s c&rr!nci!s c#!c1 !Cc#an)! rat!s t0+!s
56. DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSLATION
Pat#$ SPRO )!n!ra% s!ttin)s c&rr!nci!s !.in! trans%ation ratios .or
c&rr!nc0 trans%ation
Fi!%s$
gnore :arning message and say yes
Select ne: entries ,utton
&Art 9 *
From currency 9 FSD
/o currency 9 .0
$alid from - 1-10.2004 'gi-e any date(
0atio 9 1:1
&Art 9 5
From currency - FSD
/o currency 9 .0
$alid from 9 1-10-2004 'gi-e any date(
0atio 9 1:1
57. ENTER EFC=ANGE RATES
Pat#$ SPRO )!n!ra% s!ttin)s c&rr!nci!s !nt!r !Cc#an)! rat!s s!%!ct n!3
!ntri!s /&tton
Fi!%s:
&Art 9 *
$alid from 9 01.10.2004
2C
From currency 9 FSD
/o currency 9 .0
Direct <uotation 9 43
&Art 9 5
$alid from 9 01.10.2004 'gi-e any date(
From currency 9 FSD
/o currency 9 .0
Direct <uotation 9 4@
5;. ENTER DEFAULT EFC=ANGE RATE TYPES FOR DOCUMENT TYPE SA
transaction co! " OBA<
oc&'!nt oc&'!nt #!a!r !.in! oc&'!nt t0+!s
Fi!%s$
Select SA *+ aGc document
&Art type for foreign currency document 9 5
5<. POSTING OF FOREIGN EFC=ANGE TRANSACTION '3#!n rat! is not
1no3n,
Fi!%s$
*o to F-02 screen Document date 9 todayIs date
Document type 9 SA
"ompany code 9 .FA+
"urrency rate 9 FSD
Posting 2ey 9 40
*+ AGc 9 400100
Press enter
Amount in FSD 9 1000
/eAt 9 salary payment
Posting 2ey 9 30
*+ aGc 9 200100
Press enter
Amount - L
/eAt - ;
Select display currency ,utton ' to -ie: in .0(
29
5>. POSTING OF FOREIGN EFC=ANGE TRANSACTION '3#!n rat! is 1no3n,
Fi!%s$
*o to F-02 screen
Document type 9 SA
company code 9 .FA+
"urrency 9 FSD
0ate 9 30
Posting 2ey 9 40
*+ aGc 9 400100
Press enter
gnore :arning message
Amount in FSD 9 1000
/eAt 9 salary payment
Press enter
Posting 2ey 9 30
*+ AGc 9 200100
Press enter
Amount - L
/eAt - ;
Date: 19-10-2004
O+!n it!' 'ana)!'!nt
$endors! customers! some ,alance s7eet accounts
Pro-isionsGpaymentsGoutstanding eApenses
0eco-ery E payment 'PF! &S! /DS(
"ollection E payment 'sales taA(
n general ledger master! c7ec2 in,oA of open item management
= scenarios
)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))
full clearing partial clearing residual clearing
5:. EFPENSES *SALARY, PRO8ISION - FULL CLEARING
=0
Fi!%s$
*o to F-02 screen
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40
*+ aGc 9 400100
Press enter
Amount 9 %%%%
/eAt 9 salary pro-ision
Posting 2ey 9 30
*+ AGc 9 100300
Press enter
Amount - L
teAt - ;
6?. TO 8IEE OPEN ITEM MANAGEMENT ACCOUNT transaction co! "
FBL5N
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r acco&nt
is+%a0@c#an)! %in! it!'
Fi!%s$
* + AGc 9 100300
"ompany code 9 .FA+
Select open item at 2ey date 9 same day t7at it is entered
61. OUT GOING PAYMENT FULL CLEARING - transaction co! " F-?<
o&t)oin) +a0'!nt
Fi!%s$
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
5an2 data aGc 9 200100
=1
amount 9 %%%%
/eAt 9 outgoing payment
#pen item selection aGc 9 100300
AGc type 9 S-*+ aGcs
Select process open item ,utton
Dou,le clic2 on paya,le amount 9 %%%%
*o to F5+=. screen
*+ AGc 9 100300
"ompany code 9 .FA+
Select cleared items
EFPENSE *RENT, PRO8ISION PARTIAL CLEARING
Fi!%s$
*o to F-02 screen
Document date - todayIs date
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
0eference 9 3@%C
Posting 2ey 9 40
AGc 9 400=00
Press enter
Amount 9 100000
/eAt 9 rent pro-ision
Posting 2ey 9 30
AGc 9 100300
Press enter
Amount - L
/eAt - ;
OUTGOING PAYMENT PARTIAL CLEARING
Fi!%s$
*o to F-0% screen
=2
Document type 9 SA
"ompany code 9 .FA+
0eference 9 3@%C
5an2 data aGc -200100
Amount 9 20000
Account type 9 S
?eep t7e cursor on t7e amount field to ad6ust 100000
Select partial payment ta,
Dou,le clic2 on net amount field
Dou,le clic2 on payment amount field
Select page do:n
Dou,le clic2 on ,lue font line item
/eAt - ;
*o to F5+=. screen
* + AGc 9 100300
"ompany code 9 .FA+
Select open items
#pen items 2ey date 9 todayIs date
Select c7ange layout ,utton
Select reference field from 7idden fields column
Select amount in local currency
Select left arro:Gs7o: selected fields ,utton
Select copy ,utton
?eep t7e cursor on reference
Select su, total ,utton
Select reference from 7idden fields
Select left arro:
Select copy ,utton
EFPENSES *RENT, PRO8ISION RESIDUAL CLEARING
Fi!%s$
*o to F-02 screen
Document type 9 SA
"ompany code 9 .FA+
"urrency - .0
reference 9 12=4
Posting 2ey 9 40
==
AGc 9 400=00
Press enter
Amount 9 20000
/eAt 9 rent pro-ision
Posting 2ey 9 30
AGc 9 100300
Press enter
Amount - L
/eAt - ;
OUTGOING PAYMENT RESIDUAL CLEARING
Fi!%s$
*o to F-0% screen
Document type 9 SA
"ompany code 9 .FA+
"urrency 9 .0
0eference 9 12=4
5an2 data aGc- 200100
Amount 9 40000
?eep t7e cursor on t7e amount field of t7e line item against :7ic7 :e :ant to ad6ust
Select residual items ta,
Dou,le clic2 on net amount field
Dou,le clic2 on residual items field
Select page do:n
$alue date 9 todayIs date
/eAt - ;
*o to F5+=. screen
* + AGc -100300
"ompany code 9 .FA+
Select open item
#pen item at 2ey date 9 todayIs date
=4
Select ,ac2 '( arro:
Date: 2.11.2004
R!2!rsa%s
n SAP :e canIt delete any entry
69. INDI8IDUAL RE8ERSAL transaction co! " FB?>
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt r!2!rs!
ini2i&a% r!2!rsa%
Fi!%$
Document num,er 9 1
"ompany code 9 .FA+
Fiscal year 9 2004
Posting date 9 ,lan2 't7en it ta2es t7e original document date
Select display ,efore re-ersal ,utton
From menu! clic2 document! select display 'to see t7e document(
Select display document 7eader ,utton
Document type 9 A5 'for re-ersal(
Dou,le clic2 on document num,er 9 1 'it s7o:s t7e document(
Select display document 7eader ,utton 'you :ill see a re-ersed document no:@(
65. RE8ERSAL OF RE8ERSE DOCUMENT
Fi!%s$
*o to F-02 screen
From menu! clic2 document! select post :it7 reference
Document num,er 9 @ 're-ersed document(
"ompany code 9 .FA+
Fiscal year 9 2004
Select generate re-erse posting
Select display line item
Press enter
Posting 2ey 9 40
AGc 9 200100
Press enter
/eAt 9 re-ersal for document no:@
Posting 2ey 9 30
Press enter
/eAt - ;
=3
Press enter
From menu! clic2 document! select display
66. MASS RE8ERSAL transaction co! " F.>?
1ore t7an one document at a time
t can ,e continuous or random
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt r!2!rs!
'ass r!2!rsa%
Fi!%s$
"ompany code 9 .FA+
Document num,er 9 2 E 4 'for random! select multiple selection ,utton ,eside document
no.(
Select copy ,utton
0e-erse reason 9 01
Select test run ,oA
Select re-erse document ,utton '4 to C! % to 9(
67. CLEARED ITEM RE8ERSAL transaction co! " FBRA
0eset cleared items
0e-erse transactions
Fi!%s$
*o to F5+=. screen
* + AGc no: 100300
"ompany code 9 .FA+
Fnder line item selection! select cleared item ,utton
Pat# $ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r oc&'!nt r!s!t
c%!ar! it!'
"learing document 9 gi-e t7e document num,er :7ic7 is a cleared item
"ompany code 9 .FA+
Fiscal year 9 2004
Select resetting E re-erse ,utton 'out of gi-en message in = options(
Press enter
1essage 9 clearing document no. 'gi-en num,er( reset
Press enter
*o to F5+=. screen
=@
* + AGc -100300
"ompany code 9 .FA+
Select open items ,utton
#pen at 2ey date 9 todayIs date
R!c&rrin) oc&'!nts
/7is :ill ,e used :7en t7e date of amount is fiAed. &A: rent! 8P installment
0ecurring document template s7ould ,e to create start date! end date E fre<uency
6;. CREATION OF NUMBER RANGE INTER8AL FOR NO. RANGE F1
transaction co! " FBN1
Pat# $ SRO .inancia% acco&ntin) .inancia% acco&ntin) )%o/a% s!ttin)s
oc&'!nt oc&'!nt n&'/!r ran)!s !.in! oc&'!nt n&'/!r ran)!s
Fi!%s$
"ompany code 9 .FA+
Select c7ange inter-al ,utton
.um,er range 9 H1
Bear 9 2004
From num,er 9 31!00!001
/o num,er 9 32!00!000
Press enter
6<. CREATION OF RECURRING DOCUMENT TEMPLATE transaction co! "
FBD1
r!.!r!nc! oc&'!nts r!c&rrin) !ntr0 oc&'!nts
Fi!%s$
"ompany code 9 .FA+
0ecurring entry run '1
st
run on( 9 1.11.2004
0ecurring entry run 'last run on( 9 1.10.2003
nter-al in mont7s 9 01 'per mont7(
Document 7eader information ,utton
Document type 9 SA
posting 2ey 9 40
AGc 9 400=00 'rent(
Press enter
Amount 9 @@@@
/eAt 9 rent payment
=%
Posting 2ey 9 30
AGc- 200100
Press enter
Amount - L
/eAt - ;
Select display document o-er-ie: ,utton
6>. DISPLAY RECURRING DOCUMENTS transaction co! " F.17
r!c&rrin) !ntri!s %ists
Fi!%s$
"ompany code 9 .FA+
6:. POSTING OF TRANSACTIONS BY USING RECURRING DOCUMENT
TEMPLATE BY EAY OF BATC= INPUT SESSION transaction co! " F.16
r!c&rrin) !ntri!s !C!c&t!
Fi!%s$
"ompany code 9 .FA+
Fnder general selections! settlement period 9 1.11.2004 'important to mention t7is date(
5atc7 input sessions name 9 .FA+ 'if t7e company code name is not gi-en it ta2es
program name(
/o see t7e program! from menu! clic2 system! select status t7en you :ill get a message
saying t7at session SAPF120 :as created
/o post t7e session! from menu! clic2 system ser-ices ,atc7 input sessions
Select sessions name 9 .FA+
Select process ,utton 'top(
From processing mode! select display error only ,utton
Select process ,utton 'do:n(
Select eAit ,atc7 input ,utton
/o -ie: document! *o to F50= screen
Press enter and again enter '2 times(
/o see t7e recurring document display! go to F.13 screen
"ompany code 9 .FA+
/o eAecute recurring entry for Decem,er! go to F.14 screen
"ompany code 9 .FA+
Settlement period 9 2.11.2004 to 1.12.2004
=C
5atc7 input sessions name 9 ,lan2
/o post t7e session! from menu! clic2 system ser-ices ,atc7 input sessions
Select sessions name 9 SAPF120
Select process ,utton 'top(
From processing mode! select display error only ,utton
Select process ,utton 'do:n(
/o -ie: document! *o to F50= screen
Press enter and again enter '2 times(
/o see t7e recurring document display! go to F.13 screen
"ompany code 9 .FA+
Date: 4.11.2004
Int!r!st ca%c&%ations
5alance interest calculations 9 :ill ,e used for *+ aGc 9 S type
tem interest calculations 9 :ill ,e used for customers E -endors 9 P type
7?. DEFINE INTEREST CALCULATION TYPES
transactions /an1 a@c int!r!st ca%c&%ations int!r!st ca%c&%ations )%o/a% s!ttin)s
!.in! int!r!st ca%c&%ation t0+!s
Fi!%s$
nterest indicator 9 D1 'maAimum t:o c7aracters! it can ,e alp7a,etGnumeric or ,ot7(
nterest D 9 D1
.ame 9 10J mont7ly
/ype 9 S 'i.e.! ,alance interest calculation(
71. PREPARE ACCOUNT BALANCE INTEREST CALCULATION transaction
co! " OBAA
transactions /an1 a@c int!r!st ca%c&%ation int!r!st ca%c&%ation )%o/a% s!ttin)s
+r!+ar! a@c /a%anc! int!r!st ca%c&%ation
Fi!%s$
nterest calculation indicator 9 D1
nterest calculation fre<uency 9 01
=9
"alendar type 9 * 'for rupee loans use * type calendar! for foreign currency loans use F
type calendar(
Select ,alance plus interest c7ec2 ,oA
79. DEFINE REFERRENCE INTEREST RATES transaction co! " OBAC
transactions /an1 a@c int!r!st ca%c&%ation int!r!st ca%c&%ations !.in!
r!.!r!nc! int!r!st rat!s
Fi!%s$
0eference interest rate 9 D2
+ong teAt 9 10J mont7ly
S7ort teAt 9 10J mont7ly
Date from 9 1.4.2004
"urrency 9 .0
0oug7 :or2:
D5 +oan AGc
))))))))))))))))))))))))))))))))))))
10G4G2004 100000
10G9G2004 10000
1
st
M!t#o
100000 H =33G=@3 H 10G100 4 9%2@
10000 H 203G=@3 H 10G100 4 33=
--------
91%=
--------
9
n
M!t#o
100000 H 1C3G=@3 H 10G100 4 4192
90000 H 203G=@3 H 10G100 4 49C1
-------
40
91%=
-------
.ote: in ,ot7 t7e met7ods! interest is same
Cr!it it!' r!.!r!nc! int!r!st rat! *D9, -1?I
Int!r!st Inicator *D1,
D!/it it!' r!.!r!nc! int!r!st rat! *D9, 1?I
*For Inia on%0,
Not!$ .or ot#!r t#an Inia4 !/it it!' r!.!r!nc! int!r!st rat! *D5, >I
75. DEFINE TIME DEPENDENT TERMS
transactions /an1 a@c int!r!st ca%c&%ation int!r!st ca%c&%ations !.in! ti'!
!+!n!nt t!r's
Fi!%s$
"urrency 2ey 9 .0
&ffecti-e from 9 1.4.2004
Fre<uency le-el 9 1
/erm: select credit interest!
select ,alance interest calculation 9 reference interest rate 'D2(
select sa-e ,utton or "trl;S
select neAt entry ,utton
"urrency 2ey 9 .0
Fre<uency le-el 9 2
/erm: select de,it interest
Select ,alance interest calculation 9 reference interest rate 'D2( 'in ndia(
- reference interest rate 'D=( 'ot7er t7an ndia(
76. ENTER INTEREST 8ALUES transaction co! " OB>5
transactions /an1 a@c int!r!st ca%c&%ations int!r!st ca%c&%ations !nt!r
int!r!st 2a%&!s
Fi!%s$
41
0eference 9 D2
S7ort teAt 9 ,lan2
nterest rate 9 10J
"reation of 2 *eneral ledger accounts
1. nterest aGc under interest group
2. D5 term loan aGc under secured loan group
/o c7ec2 aGc groups for gi-ing account num,er! go to #5D4 screen
Press enter
nterest range 9 400400-400499
Secured loan 9 100=00-100=99
For creation of *+ master! go to FS00 screen
*+ aGc 9 400400 company code 9 .FA+
*+ aGc 9 400=00
"ompany code 9 .FA+
Press enter
AGc group 9 interest
Select P E + statement aGc
S7ortGlong teAt 9 interest aGc
* + aGc 9 100=00
"ompany code 9 .FA+
*+ AGc 9 100000
"ompany code 9 .FA+
Press enter
AGc group 9 secured loans
S7ortGlong teAt 9 D5 term loan
Select create ,an2Ginterest ta,
Field status group 9 *003
nterest indicator 9 D1
77. ASSIGNMENT OF ACCOUNTS transaction co! " OB89
transactions /an1 a@c int!r!st ca%c&%ation a@c int!r!st +ostin) +r!+ar!
)!n!ra% %!)!r a@c /a%anc! int!r!st ca%c&%ation
42
Fi!%s$
Select sym,ols ,utton
Select accounts ,utton
Press enter
AGc sym,ol 9 0002 'system defined code for interest paid(
"urrency 9 .0
*+ AGc 9 400400
AGc sym,ol 9 2000 'system defined code for *+ AGc paid(
"urrency 9 .0
*+ AGc 9 ;;;;;;;;;; 'full field s7ould ,e filled :it7 ;(
/erm loan receipt
*o to F-02 screen
Document date 9 12.4.2004
Posting date 9 12.4.2004
"ompany code 9 .FA+
"urrency 9 .0
Posting 2ey 9 40
AGc 9 200100
Press enter
Amount 9 100000
-alue date 9 10.4.2004
/eAt 9 term loan recei-ed
Posting 2ey 9 30
AGc -100=00 'D5 term loan(
Press enter
Amount - L
$alue date 9 10.4.2004
/eAt - ;
/erm loan repayment
Document date 9 @.9.2004
Posting date 9 @.9.2004
Document type 9 SA
company code 9 .FA+
Posting 2ey 9 40
AGc 9 100=00
Press enter
Amount 9 10000
4=
$alue date 9 10.9.2004
/eAt 9 term loan repayment
Posting 2ey 9 30
AGc 9 200100
Press enter
Amount - L
$alue date 9 10.9.2004
/eAt - ;
7;. INTEREST CALCULATION transaction co! " F.79
int!r!st ca%c&%ations /a%anc!s
Fi!%s$
* + AGc 9 100=00
"ompany code 9 .FA+
"alendar period 9 1.4.2004 to =1.=.2003
/o see item :ise interest! select ,ac2 arro: '(
Select additional ,alance line c7ec2 ,oA
7<. =OE TO GI8E EFFECT FOR FLOATING RATE OF INTEREST
transaction co! " OB>5
Fi!%s$
0eference interest rate 9 D2
&ffecti-e from 1.@.2004
nterest rate 9 12J
"ome to t7e original session or :indo:
Posting of interest! select ,ac2 '( arro:
"alculation period 9 1.4.2004 to =0.4.2002
/o post! select post interest settlement c7ec2 ,oA
Select update master record c7ec2 ,oA
Sessions name - 0FSOS00
Posting to ,usiness area 9 .FA8
Posting date of session 9 =0.4.2004
44
Document date of session 9 =0.4.2004
Posting segment teAt 9 interest for april
/o post session! from menu! clic2 system! select ser-ices ,atc7 input session
Session name 9 0FSOS00
Select process ,utton
Select display errors only ,utton
Select process ,utton
/o -ie: t7e document! go to F50= screen!
Press enter and enter again
*o to FS00 screen
* + AGc 9 100=00
"ompany code 9 .FA+
Select createG,an2Ginterest ta,.
Date: @.11.2004
ACCOUNTS PAYABLE
Su,sidiary ledger
f 11 is not implemented! t7is area :ill ,e used for purc7ases E ser-ices
f 11 is implemented! t7is area :ill ,e used for ser-ices only :7ere /DS is
in-ol-ed '6o, :or2! legal E professional c7arges(
>ournal entry
n-entory ra: material aGc 9 Dr 9 general ledger
/o party aGc 9 su,sidiary ledger 9 su,sidiary ra: material 9 general ledger
0econciliation aGc
1. CREATION OF 8ENDOR GROUPS *FI 8ENDORS-SER8ICES4 MM
8ENDORS-MATERIALS
Pat#$ SPRO .inancia% acco&ntin) acco&nts r!c!i2a/%! A acco&nts +a0a/%!
2!nor acco&nts 'ast!r ata +r!+arations .or cr!atin) 2!nor 'ast!r ata
!.in! acco&nt )ro&+s 3it# scr!!n %a0o&t *2!nors,
Fi!%s$
AGc group 9 .FA+1
.ame 9 F -endors for .FA+1
Dou,le clic2 on company code data
Dou,le clic2 account management
43
0econciliation account re<uired entry
"as7 management group ma2e it suppress
Select neAt entry ,utton
AGc group 9 .FA+2
.ame 9 11 -endors for .FA+2
Dou,le clic2 on account management
0econciliation account re<uired entry
"as7 management group ma2e it suppress
9. CREATION OF NUMBER RANGES FOR 8ENDOR A@C GROUPS
transaction co! " FDN1
cr!ation o. n&'/!r ran)!s .or 2!nor a@c )ro&+s
Fi!%s$
*roup num,er 9 23
From num,er 9 1@00001
/o num,er 9 1%00000
Press enter
Select inter-al ,utton once again
*roup num,er 9 2@
From num,er 9 1%00001
/o num,er 9 1C00000
Press enter
5. ASSIGN NUMBER RANGES TO 8ENDOR A@C GROUPS
assi)n n&'/!r ran)!s to 2!nor a@c )ro&+s
Fi!%s$
AGc group 9 .FA+1
.um,er range 9 23
AGc group 9 .FA+2
.um,er range 9 2@
4@
6. DEFINE TOLERANCE GROUP S FOR 8ENDORS
Pat#$ SPRO .inancia% acco&ntin) Acco&nts r!c!i2a/%! A Acco&nts +a0a/%!
/&sin!ss transactions o&t)oin) +a0'!nts 'an&a% o&t)oin) +a0'!nts
!.in! to%!ranc!s *2!nors,
Fi!%s$
"ompany code 9 .FA+
Description 9 tolerance group for .FA+
7. CREATION OF 9 G L ACCOUNTS *In2!ntor0 ra3 'at!ria% &n!r c&rr!nt
ass!ts4 s&nr0 cr!itorJs ra3 'at!ria% &n!r c&rr!nt %ia/i%iti!s,
*o to FS00 screen
* + AGc 9 200120
"ompany code 9 .FA+
* + aGc 9 100000
"ompany code 9 .FA+
Press enter
AGc group 9 current assets! loans E ad-ances
S7ortGlong teAt 9 in-entory ra: material
*+ AGc 9 100301
"ompany code 9 .FA+
*+ AGc 9 100300
"ompany code 9 .FA+
Press enter
AGc group 9 current lia,ilities E pro-isions
S7ortGlong teAt 9 sundry creditors ra: material
Deselect only ,alances in local currency
0econciliation account for account type 9 -endors
Deselect open item management account
Sort 2ey 9 012 '-endor num,er(
Field status group *0@% 'reconciliation aGcs(
;. CREATION OF 8ENDOR MASTER transaction co! " FD?1
4%
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! 'ast!r r!cors
'aintain c!ntra%%0 cr!at!
Fi!%s$
"ompany code 9 .FA+
AGc group - .FA+1
Press enter
/itle 9 company
.ame 9 Dr. 0eddy la,oratory ltd
Searc7 item 9 D0+
Street 9 ameerpet
Postal code 9 300000
"ity 9 7yd
"ountry 9 .
select neAt screen ,utton
Select neAt screen ,utton once again
Select neAt screen ,utton
0econciliation aGc 9 100301
Sort 2ey 9 012
Select neAt screen ,utton
Payment terms 9 0001 'paya,le immediately due net(
Select c7ec2 dou,le in-oice c7ec2 ,oA
<. DOCUMENT TYPES A NUMBER RANGES
Fi!%s$
*o to #5A% screen
Select ?0 '-endor in-oice(
.um,er range 9 19
"ompany code 9 .FA+
Select inter-als ,utton
.um,er range 9 19
Bear 9 2004
/o num,er 9 200000
Press enter
Select ,ac2 '( arro: = times
Select ?O '-endor payment(
.um,er range 9 13
4C
"ompany code 9 .FA+
.um,er range 9 13
Bear 9 2004
/o num,er 9 =00000
Press enter
Select ?A '-endor documents for transfer E re-ersals(
.um,er range 9 1%
"ompany code 9 .FA+
.um,er range 9 1%
Bear 9 2004
From num,er 9 =00001
/o num,er 9 400000
Press enter
Date: 9-11-2004
=o&s! /an1s
n SAP! :e call ,an2s as 7ouse ,an2s. .ame! address! contact person! telep7one num,er
etc are re<uired in 7ouse ,an2 details.
D5 1ain ,ranc7 '8ouse 5an2(
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
current account 1 'Account Ds( current account 2 current account =
for eac7 ,ranc7 :e 7a-e to create separate 7ouse ,an2
>. CREATION OF GENERAL LEDGER A@C BAND CURRENT A@C
49
Fi!%s$
*o to FS00 screen
*+ AGc 9 200101
"ompany code 9 .FA+
*+ AGc 9 200100
"ompany code 9 .FA+
Press enter
S7ortGlong teAt 9 D5 current aGc
:. CREATION OF =OUSE BAND AND ASSIGN G L ACCOUNT NUMBER IN
T=E =OUSE BAND transaction co! " FI19
Fi!%s$
"ompany code 9 .FA+
Press enter
select ne: entries ,utton
8ouse ,an2 9 D5
5an2 country 9 .
/elep7one num,er - 234040%
"ontact person details 9 Prasad
Sa-e
Select c7ange ,utton
5an2 name 9 D5
Street 9 ,as7eer,ag7
"ity 9 8ydera,ad
5ranc7 9 main ,ranc7
Press enter
Dou,le clic2 on ,an2 accounts folder
Account D 9 D5 1
Description 9 D5 current account 1
5an2 account num,er 9 43@%C9
"urrency 9 .0
* + AGc 9 200101
1?. CREATION OF C=ECD LOTS transaction co! " F11?
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! +!rioic
+roc!ssin) +a0'!nts
Fi!%s$
From menu! clic2 en-ironment! select c7ec2 information
Select num,er ranges 'F"8 screen(
30
Paying company code 9 .FA+
8ouse ,an2 9 D5
Account D 9 D51
Select create ,utton
+ot num,er 9 1
"7ec2 num,er from 9 100001
"7ec2 num,er to 9 100100
Select non se<uential c7ec2 ,oA 'important(
S7ort info 9 D5
Purc7ase date 'c7ec2 ,oo2 issue date( 9 9.11.2004
Press enter
11. PURC=ASE IN8OICE POSTING transaction co! " F-65
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! oc&'!nt !ntr0
in2oic! )!n!ra%
Fi!%s$
Posting date - todayIs date
Document type 9 ?0
"ompany code 9 .FA+
Posting 2ey 9 =1
AGc- 1@00001
Press enter
Amount 9 100000
/eAt 9 purc7ase in-oice posting
Posting 2ey 9 40
AGc 9 200120
Press enter
Amount - L
/eAt - ;
19. =OE TO 8IEE 8ENDOR ACCOUNT - transaction co! " FBL1N
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! acco&nt
is+%a0@c#an)! %in! it!'s
Fi!%s$
$endor account 9 1@00001
31
"ompany code 9 .FA+
#pen at 2ey date 9 todayIs date
/o see sundry creditors ra: material! go to FS10. screen
AGc num,er 9 100301
"ompany code 9 .FA+
Fiscal year 9 2004
Dou,le clic2 on amount
/o see -endor num,er 7ere! select c7ange layout ,utton
Select sort in ascending order ,utton
Select assignment field under 7idden fields column
?eep t7e cursor on -aluated amount
Select left arro:Gs7o: selected fields ,utton
Select copy ,utton
15. OUTGOING PAYMENT transaction co! " F-75
o&t)oin) +a0'!nt +ost
Fi!%s$
Document type 9 ?O '-endor payment(
"ompany code 9 .FA+
5an2 data account 9 200101
Amount 9 100000
5usiness area 9 .FA+
#pen item select account 9 1@00001
Select process open items ,utton
Dou,le clic2 on paya,le amount
*o and see -endor account! go to F5+1. screen
"ompany code 9 .FA+
Select cleared items ,utton
16. MANUAL C=ECD UPDATION transaction co! " FC=7
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! !n2iron'!nt
c#!c1 in.or'ation cr!at! 'an&a% c#!c1
32
Fi!%s$
"7ec2 num,er 9 100030
17. DISPLAY C=ECD REGISTER transaction co! " FC=N
c#!c1 in.or'ation is+%a0 c#!c1 r!)ist!r
Fi!%s$
Dou,le clic2 any :7ere
Select accompanying documents ,utton
1;. C=ECD ENCAS=MENT DATE UPDATION transaction co! " FC=;
/7is is at t7e mont7 end only
c#!c1 in.or'ation c#an)! aitiona% in.o@cas#
Fi!%s$
8ouse ,an2 9 D5
Account D 9 D51
"7ec2 num,er 9 100030
Press enter
"7ec2 encas7ment date 9 future date
1<. UNISSUED C=ECD CANCELLATION transaction co! " FC=5
c#!c1 in.or'ation 2oi &niss&! c#!K&!s
Fi!%s$
8ouse ,an2 9 D5
Account D 9 D51
"7ec2 num,er from 9 100001
$oid reason code 9 0@ 'destroyedGunusa,le(
Select -oid ,utton
*o and see c7ec2 register! go to F"8. screen
3=
#nce t7e c7ec2 lot is o-er! 2eep t7e cursor on t7e c7ec2 num,er fromGto
Select sort in ascending order ,utton
1>. =OE TO CREATE 8OID REASON CODE transaction co! " FC=8
/&sin!ss transactions o&t)oin) +a0'!nts a&to'atic o&t)oin) +a0'!nts
+a0'!nt '!ia c#!c1 'ana)!'!nt !.in! 2oi r!ason co!
Fi!%s$
0eason 9 21
0eason code 9 stop payment for .FA+
Date: 11.11.2004
1:. C=ECD ENCAS=MENT DATE CANCELLATION transaction co! " FC=G
c#!c1 in.or'ation !%!t! r!s!t ata
Fi!%s$
8ouse ,an2 9 D5
Account D 9 D51
"7ec2 num,er- 100030
Select reset cas7ing data
Select yes for t7e message reset data
*o and see t7e c7ec2 register! go to F"8. screen
9?. ISSUED C=ECD CANCELLATION transaction co! " FC=>
c#!c1 in.or'ation 2oi canc!% +a0'!nt
Fi!%s$
8ouse ,an2 9 D5
Account D 9 D51
"7ec2 num,er 9 100030
0eason code 9 21 'stop payment(
0e-ersal reason 9 01 're-ersal in current period(
34
Select cancel payment ,utton
*o to F"8. screen
*o to F5+1. screen
Select open items
A2anc! +a0'!nt to 2!nors
n SAP :e call it as do:n payment
t can ,e done in t:o :ays.
1. purc7ase payment 4 sundry creditors under current lia,ilities
2. payment purc7ase 4 ad-ance to -endors under current assets
ad-ance 'special *+ indicator(
A

Sundry creditors ad-ance to -endors
'reconciliation account( 'special ledger account or alternati-e reconciliation aGc(
91. CREATION OF GL ACCOUNT AD8ANCE TO 8ENDORS UNDER
CURRENT ASSETS4 LOANS A AD8ANCES
Fi!%s$
*o to FS00 screen
* + AGc 9 200130 'ad-ance to -endors(
"ompany code 9 .FA+
* + AGc 9 100301
"ompany code 9 .FA+
Press enter
AGc group 9 current assets! loans E ad-ances
S7ortGlong teAt 9 ad-ance to -endors
99. LIND BETEEEN SUNDRY CREDITORS A AD8ANCE TO 8ENDORS
transaction co! " OBYR
Pat#$ SPRO .inancia% acco&ntin) acco&nts r!c!i2a/%! A acco&nts +a0a/%! -L
/&sin!ss transactions o3n +a0'!nt 'a! !.in! a%t!rnati2! r!conci%iation
acco&nt .or o3n +a0'!nts
Fi!%s$
33
Dou,le clic2 on A or do:n payment on current assets
Press enter
0econciliation account 9 100301
Special *+ AGc 9 200130 'if you select A(
95. ASSIGN PAYMENT PROGRAM TO COMPANY CODE
/&sin!ss transactions o&t)oin) +a0'!nts a&to'atic o&t)oin) +a0'!nts
+a0'!nt '!t#o@/an1 s!%!ction .or +a0'!nt +ro)ra' s!t &+ a%% co'+an0 co!s
.or +a0'!nt transactions
Fi!%s$
"ompany code 9 .FA+
96. AD8ANCE PAYMENT POSTING transaction co! " F-6>
o3n +a0'!nt o3n +a0'!nt *a)!nci!s,
Fi!%s$
Document type 9 ?O
"ompany code 9 .FA+
$endor account num,er 9 1@00001
Special *+ indicator 9A
5an2 aGc 9 200101
Amount 9 1111
/eAt- ad-ance payment posting
Press enter
Amount - L
/eAt - ;
*o to F5+1. screen
"ompany code 9 .FA+
Select open item! open items at 2ey date 9 todayIs date
3@
/ype! select special *+ transaction c7ec2 ,oA
97. PURC=ASE IN8OICE POSTING
Fi!%s$
*o to F-4= screen
Document type 9 ?0
"ompany code 9 .FA+
Posting 2ey 9 =1
Press enter
Amount 9 1111
Posting 2ey 9 40
AGc 9 200120 'in-entory ra: material(
Press enter
Amount - L
/eAt - ;
Select sa-e ,utton
*o to F5+1. screen
$endor aGc 9 1@00001
"ompany code 9 .FA+
Select open item! open item at 2ey date 9 todayIs date
Select normal items
Select ,ac2'( arro:
Select special *+ transaction
9;. TRANSFER OF AD8ANCE FROM SPECIAL GL TO NORMAL BY
CLEARING SPECIAL GL ACCOUNT transaction co! " F-76
o3n +a0'!nt c%!arin)
Fi!%s$
Document type 9 ?A
"ompany code 9 .FA+
3%
/eAt 9 ad-ance payment clearing
Select process do:n payments ,utton
/ransfer posting 9 1111
*o to F5+1. screen
"ompany code 9 .FA+
Select cleared item! select special *+ transactions
Select open items! select normal items
9<. CLEARING OF NORMAL ITEM transaction co! " F-66
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! acco&nt c%!ar
Fi!%s$
"ompany code 9 .FA+
Dou,le clic2 on 1111 credit
Dou,le clic2 on 1111 de,it
*o to F5+1. screen
from menu! clic2 list! select refres7
9>. MAINTAIN TERMS OF PAYMENT
.o default -
Document date - party ,ill date
Posting date - goods receipt date 9 generally t7is :ill ,e considered
&ntry date - <uality appro-al date
/&sin!ss transactions inco'in) in2oic!s@cr!it '!'os 'aintain t!r's o.
+a0'!nt
Fi!%s$
Payment terms 9 .FA+1'defined ,y us(
Sales teAt 9 10 9 =J! 20 9 2J! =0 9 due net
Select customer c7ec2 ,oA
Select -endor c7ec2 ,oA
3C
Default for ,ase line data 9 select posting date ,utton
Payment term 9 1.=J -10 days! 2. 2J-20 days! =. 0J-=0 days
Press enter
9:. CREATION OF G L ACCOUNT CAS= DISCOUNT RECEI8ED
/o c7ec2 account group for gi-ing account num,er! go to #5D4 screen
Press enter
#t7er income group range 9 =00100-=00199
5?. CREATION OF G L MASTER
*o to FS00 screen
* + AGc 9 =00103
"ompany code 9 .FA+
*+ AGc 9 400=00
"ompany code 9 .FA+
Press enter
AGc group 9 ot7er income
S7ortGlong teAt 9cas7 discount recei-ed
Select sa-e ,utton
51. ASSIGNMENT OF ACCOUNTS transaction co! " OBFU
/&sin!ss transaction o&t)oin) +a0'!nts o&t)oin) +a0'!nt )%o/a% s!ttin)s
!.in! acco&nts .or cas# isco&nt ta1!n
Fi!%s$
Press enter
*+ account 9 =00103
59. PURC=ASE IN8OICE POSTING
Fi!%s$
*o to F-4= screen!
Document type 9 ?0
"ompany code 9.FA+
39
Posting 2ey 9 =1
Press enter
Amount 9 100000
Payment term 9 .FA+1
Press enter
/eAt- purc7ase in-oice posting
Posting 2ey 9 40
aGc 9 200120
Press enter
Amount - L
/eAt - ;
Select sa-e ,utton
55. OUTGOING PAYMENT
Fi!%s$
*o to F-3= screen
Document type 9 ?0
"ompany code 9 .FA+
5an2 aGc 9 200101
Amount 9 9%000
AGc num,er 9 1@00001
Dou,le clic2 on paya,le amount
/eAt 9 cas7 discount recei-ed
56. COPY PRINT PROGRAM TO COMPANY CODE - transaction co! " OB<>
Pat#$ SPRO .inancia% acco&ntin) acco&nts +a0a/%! A acco&nts r!c!i2a/%!
2!nor acco&nts %in! it!'s corr!s+on!nc! carr0o&t A c#!c1 s!ttin)s .or
corr!s+on!nc! assi)n +ro)ra' .or corr!s+on!nc! t0+!s
Fi!%s$
Select SAP0@ account statement
Select copy as ,utton
@0
"ompany code- .FA+
Press enter
57. REMUEST FOR CORRESPONDENCE transaction co! " FB19
corr!s+on!nc! r!K&!st
Fi!%s$
"ompany code 9.FA+
Press enter
Dou,le clic2 on SAP0@ account statement
Postings from 9 1.4.2004
Posting to 9 =1.=.2003
Press enter
5;. MAINTAIN CORRESPONDENCE transaction co! " F.;6
corr!s+on!nc! 'aintain corr!s+on!nc!
Fi!%s$
"orrespondence 9 SAP0@
"ompany code 9 .FA+
#pen item aGc 9 1@00001
Dou,le clic2 any:7ere
5<. CREDIT MEMO FROM PARTY transaction co! " F-61
cr!it '!'o )!n!ra%
Fi!%s$
Document type 9 ?* '-endor credit memo(
Posting 2ey 9 21 '$-D- credit memo posting(
Press enter
Amount 9 1000
n-oice reference 9 'if you need(
@1
/eAt 9 credit memo posting
Posting 2ey 9 30
AGc 9 200120
Press enter
Amount - L
/eAt - ;
Date: 1C.11.2004
Eit##o%in) taC *TDS,
applica,le for contracts! rent! interest and professional c7arges
at present in ndia /DS is deducted at t7e rate of 2J
/DS to ,e deducted at t7e time of
n-oice posting ad-ance payment posting
Ser-ice c7arges aGc 9 Dr 100000 party aGc 9 Dr 100000
/o party aGc 9C000 /o ,an2 aGc 9C000
/o /DS aGc 2000 /o /DS aGc 2000
Ser-ice c7arges aGc 9 Dr =00000
/o party aGc 29@000
/o /DS aGc 4000
5>. C=ECD EIT==OLDING TAF COUNTRIES
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s c#!c1 3it##o%in)
taC co&ntri!s
Fi!%s$
@2
"ountry 9 .
Press enter
5:. DEFINE EIT==OLDING TAF TYPE FOR IN8OICE POSTING
Pat#$ $ SPRO .inancia% acco&ntin) .inancia% acco&ntin) )%o/a% s!ttin)s
3it##o%in) taC !Ct!n! 3it##o%in) taC ca%c&%ation 3it##o%in) taC t0+!
!.in! 3it##o%in) taC t0+! .or in2oic! +ostin)
Fi!%s$
"ountry 2ey 9 .
Press enter
Mit77olding taA type 9 A1
Decription 9 2J /DS on contractors in-oice posting
Fnder ,ase amount! select gross amount ,utton
Fnder rounding rate! select :it77olding taA commercial rounding ,utton
Select post :it77olding taA amount c7ec2 ,oA
Select no accumulation ,utton
Select :it77old taA ,ase manual
Select no certificate num,ering
6?. DEFINE EIT==OLDING TAF TYPE FOR PAYMENT POSTING
!.in! 3it##o%in) taC t0+! .or +a0'!nt +ostin)
Fi!%s$
"ountry 2ey 9 .
Press enter
Decription 9 2J /DS on contractors payment posting
Fnder ,ase amount! select gross amount ,utton
Fnder rounding rate! select :it77olding taA commercial rounding ,utton
Select post :it77olding taA amount c7ec2 ,oA
Select no accumulation ,utton
Select :it77old taA ,ase manual
Select no certificate num,ering
61. DEFINE EIT==OLDING TAF CODES
@=
3it##o%in) taC !Ct!n! 3it##o%in) taC ca%c&%ation 3it##o%in) taC
co!s !.in! 3it##o%in) taC co!s
Fi!%s$
"ountry 2ey 9 .
Press enter
Mit77olding taA code 9 A1
Description 9 2J /DS on contract in-oice posting
Percentage su,6ect to taA 9 100J
Mit77olding taA rate 9 2J
Posting indicator 9 1 'standard posting! ,an2G-endorGcustomer line item reduced(
Select neAt entries ,utton
Description 9 2J /DS on contract ad-ance posting
Posting indicator 9 1 'standard posting! ,an2G-endorGcustomer line item reduced(
69. DEFINE FORMULAS FOR CALCULATING EIT==OLDING TAF
co!s !.in! .or'&%as .or ca%c&%atin) 3it##o%in) taC
Fi!%s$
"ountry 2ey 9 .
Press enter
"urrency 9 .0
Mit77olding taA country 9 .
$alid from 9 1.4.2004
Select item :7at :e 7a-e created
Dou,le clic2 on formulas for calculating :it77olding taA folder
Press enter
/o ,ase amount 9 9999999999
@4
Mit77olding taA 9 2J
Select ,ac2'( arro: 2 times
"urrency 9 .0
$alid from 9 1.4.2004
Select item :7at :e 7a-e created
Dou,le clic2 on formulas for calculating :it77olding taA folder
/o ,ase amount 9 9999999999
Mit77olding taA 9 2J
65. ASSIGN EIT==OLDING TAF TYPES TO COMPANY CODES
3it##o%in) taC !Ct!n! 3it##o%in) taC co'+an0 co! assi)n
3it##o%in) taC t0+!s to co'+an0 co!s
Fi!%s$
"ompany code 9 .FA+
Select :it77olding taA agent c7ec2 ,oA
Mit77olding taA o,ligated from 9 1.4.2004
#,ligated to :it77olding taA until 9 =1.=.2003
Mit77olding taA num,er 9 gi-e PA. num,er if any
Select neAt entry ,utton
"ompany code 9 .FA+
Mit77olding taA num,er 9 gi-e PA. num,er if any
66. ACTI8ATE EFTENDED EIT==OLDING TAF
3it##o%in) taC !Ct!n! 3it##o%in) taC co'+an0 co! acti2at! !Ct!n!
3it##o%in) taC
@3
Fi!%s$
"ompany code 9 .FA+
Press enter
For .FA+ company code! select eAtended :it77olding taA c7ec2 ,oA
67. CREATION OF GL ACCOUNT TDS ON CONTRACTORS
Fi!%s$
*o to FS00 screen
* + AGc 9 100310
"ompany code 9 .FA+
*+ AGc -100300
"ompany code 9 .FA+
Press enter
S7ort teAt 9 /DS on contractors
+ong teAt 9 /DS on contractors
6;. ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTING transaction
co! " OBEE
3it##o%in) taC !Ct!n! 3it##o%in) taC +ostin)s acco&nts .or
3it##o%in) taC !.in! acco&nts .or 3it##o%in) taC to /! +ai o2!r
Fi!%s$
Press enter
Account 9 100310
Account 9 100310
6<. MAINTAIN COMPANY CODE SETTINGS
Pat#$ SPRO %o)istic )!n!ra% taC on )oos 'o2!'!nts Inia /asic
s!ttin)s 'aintain co'+an0 co! s!ttin)s
Fi!%s$
@@
"ompany code 9 .FA+
Date: 20-11-2004
6>. ASSIGN EIT==OLDING TAF CODES IN 8ENDOR MASTER transaction
co! " FD?9
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! 'ast!r r!cors
'aintain c!ntra%%0 c#an)!
Fi!%s$
$endor num,er 9 C00001
"ompany code 9 .FA+
Select :it77olding taA c7ec2 ,oA
Press enter
Select lia,le c7ec2 ,oA
Press enter
6:. AD8ANCE PAYMENT POSTING
Fi!%s$
*o to F-4C screen
Document type 9 ?O
"ompany code 9 .FA+
$endor num,er 9 C00001
Special *+ indicator 9 A
5an2 account 9 200101
Amount 9 100000
/eAt - ad-ance payment posting
Press enter
Amount - L
/eAt - ;
@%
Press enter
/eAt - ;
7?. IN8OICE POSTING
Fi!%s$
*o to F-4= screen
Document type 9 ?0
"ompany code 9 .FA+
Posting 2ey 9 =1
$endor account 9 C00001
Press enter
Amount 9 =00000
5usiness area- .FA8
Posting 2ey 9 40
Account 9 400=00
Press enter
0emo-e taA code A1 for ad-ance payment posting
5ase amount 9 200000
Press enter
Amount - L
/eAt - ;
/eAt - ;
Date: 21-11-2004
71. C=ECD EIT==OLDING TAF COUNTRIES
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s c#!c1 3it##o%in)
taC co&ntri!s
Fi!%s$
"ountry 9 .
Mit77olding taA city 9 .
Description - .
@C
Press enter
79. DEFINE OFFICIAL EIT==OLDING TAF CODES
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s !.in! o..icia%
3it##o%in) taC co!s
Fi!%s$
"ountry 2ey 9 .
Press enter
#fficial :it77olding taA code 9 194"
.ame 9 payment to contractors
75. DEFINE BUSINESS PLACE
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s Inia !.in!
/&sin!ss +%ac!s
Fi!%s$
"ompany code 9 .FA+
5usiness place 9 8BD
76. ASSIGN FACTORY CALENDER TO BUSINESS PLACE transaction co! "
N1INCAL
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s Inia assi)n
.actor0 ca%!nar to /&sin!ss +%ac!
Fi!%s$
"ompany code 9 .FA+
Factory calendar D 9 A1
/aA due date rule 9 day ,efore
77. DEFINE EIT==OLDING TAF TYPE FOR IN8OICE POSTING
!.in! 3it##o%in) taC t0+! .or in2oic! +ostin)
Fi!%s$
@9
Mit77olding taA type 9 M1
.ame 9 sec 194" contractor in-oice ,asic rate
.ame 9 sec 194" contractor in-oice surc7arge
7;. DEFINE EIT==OLDING TAF TYPE FOR PAYMENT POSTING
!.in! 3it##o%in) taC t0+! .or +a0'!nt +ostin)
Fi!%s$
Mit77olding taA type 9 Ma
.ame 9 sec 194" contractor payment ,asic rate
Mit77olding taA type 9 M,
.ame 9 sec 194" contractor payment surc7arge
7<. DEFINE EIT==OLDING TAF CODES
co!s !.in! 3it##o%in) taC co!s
Fi!%s$
"ountry 2ey 9 .
Press enter
Mit77olding taA code 9 M1
#fficial :it77olding taA 2ey 9 194"
Description 9 Sec 194" contractorIs in-oice
Posting indicator 9 1
Description 9 Sec 194" contractorIs in-oice surc7arge
Mit77olding taA rate 9 .2J
%0
Mit77olding taA code 9 Ma
Description 9 Sec 194" contractorIs payment
Mit77olding taA code 9 M,
Description 9 Sec 194" contractorIs payment surc7arge
Mit77olding taA rate 9 .2J
7>. C=ECD RECIPIENT TYPES
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s c#!c1 r!ci+i!nt
t0+!s
Fi!%s$
"ountry 2ey 9 .
Press enter
0ecipient 9 "#
/eAt 9 companies
0ecipient 9 #/
/eAt 9 ot7ers
0ecipient 9 "#
/eAt 9 companies
0ecipient 9 #/
/eAt 9 ot7ers
0ecipient 9 "#
/eAt 9 companies
0ecipient 9 #/
%1
/eAt 9 ot7ers
0ecipient 9 "#
/eAt 9 companies
0ecipient 9 #/
/eAt 9 ot7ers
7:. MAINTAIN TAF DUE DATES
3it##o%in) taC !Ct!n! 3it##o%in) taC /asic s!ttin)s Inia 'aintain
taC &! at!s
Fi!%s$
"ountry 9 .
0ecipient type 9 "#
.um,er of days until taA due date 9 %%%
.ote: in case of salaries! num,er of days until taA due date 9 %
;?. MAINTAIN SURC=ARGE CALCULATION MET=OD
s&rc#ar)! ca%c&%ation '!t#o
Fi!%s$
"ompany code 9 .FA+
Press enter
For company code .FA+! select surc7arge c7ec2 ,oA
;1. MAINTAIN SURC=ARGE RATES *SURC=ARGE COMBINED EIT=
BASIC EIT==OLDING TAF CODES,
s&rc#ar)! rat!s
Fi!%s$
"ompany code 9 .FA+
%2
0ecipient 9 company
Surc7arges 9 10J
;9. ASSIGN TAF TYPES TO COMPANY CODE
3it##o%in) taC !Ct!n! 3it##o%in) taC co'+an0 co! assi)n
3it##o%in) taC t0+!s to co'+an0 co!s
Fi!%s$
"ompany code 9 .FA+
"ompany code 9 .FA+
"ompany code 9 .FA+
"ompany code 9 .FA+
;5. CREATION OF G L ACCOUNT TDS ON CONTRACTORS
Fi!%s$
*o to FS00 screen
%=
* + AGc 9 100303
"ompany code 9 .FA+
*+ AGc -100310
"ompany code 9 .FA+
Press enter
S7ort teAt 9 /DS on contractors
+ong teAt 9 /DS on contractors
;6. ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTING transaction
co! " OBEE
3it##o%in) taC !Ct!n! 3it##o%in) taC +ostin)s acco&nts .or
3it##o%in) taC !.in! acco&nts .or 3it##o%in) taC to /! +ai o2!r
Fi!%s$
Press enter
Account 9 100303
Account 9 100303
Account 9 100303
Account 9 100303
;7. MAINTAIN DOCUMENT TYPE FOR C=ALLAN UPDATION
3it##o%in) taC !Ct!n! 3it##o%in) taC +ostin)s Inia r!'ittanc!
c#a%%ans oc&'!nt t0+!s s+!ci.0 oc&'!nt t0+!s *acco&nts +a0a/%!,
Fi!%s$
"ompany code 9 .FA+
0emittance c7allans document type 9 SA
%4
;;. MAINTAIN NUMBER GROUPS transaction co! " N1INUM
c#a%%ans 'aintain n&'/!r )ro&+s
Fi!%s$
"ompany code 9 .FA+
5usiness place - 8BD
.um,er group 9 001
;<. ASSIGN NUMBER RANGES TO NUMBER GROUPS transaction co! "
N1INO
c#a%%ans assi)n n&'/!r ran)!s to n&'/!r )ro&+s
.um,er group 9 001
nternal num,er range 9 01
;>. MAINTAIN NUMBER RANGES transaction co! " N1INUMBER
c#a%%ans 'aintain n&'/!r ran)!s
Fi!%s$
Select maintain groups ,utton
Select 001 c7ec2 ,oA group :it77old taA
From menu! select inter-al ,utton
1aintain company code 9 .FA+
Press enter
Bear 9 2004
From num,er 9 1
/o num,er 9 100000
Date: 2=-11-2004
%3
;:. CALENDAR CREATION transaction co! " SCAL
Pat#$ SPRO )!n!ra% s!ttin)s 'aintain ca%!nar
Fi!%s$
Select pu,lic 7olidays ,utton
Select :it7 fiAed date
Press enter
Day 9 2@
1ont7 9 1
Pu,lic day s7ort teAt 9 repu,lic day
Pu,lic day long teAt 9 repu,lic day
Press enter
Press enter again
Select 7oliday calendar
"alendar D 9 .
name 9 ndia
Select assign pu,lic 7oliday ,utton
Select repu,lic day c7ec2 ,oA
n t7e same :ay! :e can create num,er of pu,lic 7olidays
Select assign pu,lic 7oliday ,utton
Select ,ac2 '( arro: 2 times
Select factory calendar ,utton
Factory calendar D 9 .
.ame 9 ndia
8oliday calendar D 9 .
$alid from - 200=
$alid to 9 200C
Mor2ing days '1onday to Saturday(
<?. MAINTAIN NUMBER RANGE GROUPS A SAP SCRIPT FORMS
transaction co! " N1INCRT
3it##o%in) taC !Ct!n! 3it##o%in) taC +ostin)s Inia 3it##o%in)
taC c!rti.icat!s .or 2!nors an c&sto'!rs 'aintain n&'/!r )ro&+s A SAP
scri+t .or's
%@
Fi!%s$
"ompany code 9 .FA+
Form 9 >)1&M/)"&0/
.um,er range group 9 001
<1. ASSIGN NUMBER RANGES TO NUMBER GROUPS transaction co! "
N1INCTNO
taC c!rti.icat!s .or 2!nors an c&sto'!rs assi)n n&'/!r ran)!s to n&'/!r
)ro&+s
Fi!%s$
.um,er group 9 001
nternal range 9 01
<9. MAINTAIN NUMBER RANGES transaction co! " N1INCT
taC c!rti.icat!s .or 2!nors an c&sto'!rs 'aintain n&'/!r ran)!s
Fi!%s$
Select 001 group
From menu! clic2 inter-al! select maintain
"ompany code 9 .FA+
Press enter
From menu! clic2 edit! select insert year
Bear 9 2004
/o num,er 9 2000000
Press enter
<5. ASSIGN TDS NUMBER IN GLOBAL PARAMETERS
%%
co'+an0 co! !nt!r )%o/a% +ara'!t!rs
Fi!%s$
"ompany code 9 .FA+
Select company code .FA+ and select details ,utton
Select additional details ,utton
/DS num,er 9 12=4
PA. num,er 9 3@%C
<6. ASSIGN TAF CODES IN 8ENDOR MASTER
Fi!%s$
*o to H?02 screen
$endor num,er 9 1@00001
"ompany code 9 .FA+
Select :it77olding taA c7ec2 ,oA
Press enter
0ecipient type 9 "#
0ecipient type 9 "#
0ecipient type 9 "#
0ecipient type 9 "#
<7. SER8ICE C=ARGE *TDS ON CONTRACTORS, POSTING
Fi!%s$
*o to F-4= screen
%C
Document type 9 ?0
company code 9 .FA+
Posting 2ey 9 =1
Account 9 1@00001
Press enter
Amount 9 @00000
/eAt 9 ser-ice c7arge posting
Posting 2ey 9 40
Account 9 200120
Press enter
0emo-e Ma! M, from :it77olding taA codes
Press enter
Amount - L
/eAt - ;
<;. CREATION OF REMITTANCE C=ALLAN transaction co! " N1INC=LN
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! 3it##o%in) taC
Inia !Ct!n! 3it##o%in) taC r!'ittanc! o. 3it##o%in) taC cr!at!
r!'ittanc! c#a%%ans
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
5usiness place- .FA+
Posting date 9 1
st
of t7is mont7 till end of t7is mont7
Section 9 194"
0ecipient type 9 "#
Document date 9 %
t7
of neAt mont7
Posting date 9 %
t7
of neAt mont7
press eAecute ,utton
Select document num,er ,utton
Press enter
Select document o-er-ie: ,utton
Dou,le clic2 on D5 current account
Amount 9 1=200
Select clearing document ,utton
%9
<<. ENTER BAND C=ALLAN transaction co! " N1INBAND
Inia !Ct!n! 3it##o%in) taC r!'ittanc! o. 3it##o%in) taC !nt!r /an1
c#a%%an
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
"7allans clearing num,er 9 100000=
5an2 c7allan num,er 9 333
5an2 c7allan date 9 %
t7
of neAt mont7
5an2 2ey 9 D5 1
<>. PRINT TDS CERTIFICATE transaction co! " N1INCERT
Inia !Ct!n! 3it##o%in) taC 3it##o%in) taC c!rti.icat! +rint
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
Section 9 194"
Posting date 9 1
st
of t7is mont7 to end of neAt mont7
5an2 c7allan date 9 %
t7
of neAt mont7
"ertificate date 9 %
t7
of mont7 after neAt mont7
Signatory 9 HBO
Designation 9 manager accounts
Place of print 9 8BD
#utput de-ice 9 +P01
Select print ,utton
/o see t7e certificate! from menu! clic2 system! select ser-ices! select output control
Select t7e spool num,er
Select display contents
<:. ANNUAL RETURN transaction co! " N1INAR
Inia !Ct!n! 3it##o%in) taC r!+ortin) ann&a% r!t&rn
Fi!%s$
C0
ncome taA section 9 194"
"ompany code 9 .FA+
Fiscal period 9 1.4.2004 to =1.=.2003
Section 9 194"
/aA deduction num,er 9 12=4
Address details 9 enter t7em
Signatory 9 HBO
Designation 9 manager accounts
Date of signature 9 =0.4.2003
Place 9 8ydera,ad
Date: 0@-01-2003
ECcis! .%o3
define c7apter D
creation of material master
c7apter D E material master com,ination
c7apter D rates maintenance
assignment of accounts li2e 0*2=A! 0*2="! P+A! 1#D$A/ in 7old! 1#D$A/
clearing
5asic price 100
&Acise rate P CJ C
-----
10C
Sales taA P 2J 2
-----
110
-----
>?. ENTRIES FOR INPUTS
>?a. ENTRY FOR GOODS RECEIPT
Fi!%s$
Pass t7e follo:ing entry
n-entory 01 aGc 9 Dr 102
/o *0G0 clearing aGc 102
>?/. ENTRY FOR PART I UPDATION transaction co! " N1IA
>?c. ENTRY FOR PART II UPDATION transaction co! " N1IB
Fi!%s$
C1
0* 2=A aGc 9 Dr C
/o 1od-at clearing aGc C
>?. ENTRY FOR IN8OICE 8ERIFICATION
Fi!%s$
*0G0 clearing aGc 9 Dr 102
1od-at aGc - Dr C
/o Party aGc 110

>1. ENTRIES FOR CAPITAL GOODS
>1a. ENTRY FOR GOODS RECEIPT
Fi!%s$
n-entory 01 aGc 9 Dr 102
/o *0G0 clearing aGc 102
>1/. ENTRY FOR PART I UPDATION transaction co! " N1IA
>1c. ENTRY FOR PART II UPDATION transaction co! " N1IB
Fi!%s$
0* 2=" aGc 9 Dr 4
1od-at on 7old aGc 9 Dr 4
/o 1od-at aGc C
.ote: "en-at is 30J for capital goods
>1. ENTRY FOR IN8OICE 8ERIFICATION
Fi!%s$
*0G0 clearing aGc 9 Dr 102
1od-at aGc - Dr C
/o Party aGc 110
A&to'atic +a0'!nt +ro)ra'
ad-antages of automatic payment program are due date updations! issue c7ec2s!
clear party aGc! updates c7ec2 register automatically
c7ec2 lots s7ould ,e se<uential
C2
if you 7a-e num,er of ,an2s! ran2 ,an2 :ise! gi-e a-aila,le amounts
>9. SET UP PAYMENT MET=OD PER COUNTRY FOR PAYMENT
TRANSACTION
Pat#$ SPRO .inancia% acco&ntin) AR A AP /&sin!ss transaction
o&t)oin) +a0'!nt a&to'atic o&t)oin) +a0'!nts +a0'!nt '!t#o@/an1
s!%!ction .or +a0'!nt +ro)ra' s!t &+ +a0'!nt '!t#o +!r co&ntr0 .or +a0'!nt
transactions
Fi!%s$
Select . 9 ndia
Payment met7od 9 "
Description 9 c7ec2
Select outgoing payment
Payment met7od classification 9 c7ec2
Document type for payment 9 ?O
"learing document 9 ?O
Payment medium program 9 0FF#FS)"
.ame of print data set 9 +S/S
>5. SET UP PAYMENT MET=OD PER COMPANY CODE FOR PAYMENT
TRANSACTION
s!%!ction .or +a0'!nt +ro)ra' s!t &+ +a0'!nt '!t#o +!r co'+an0 co! .or
+a0'!nt transaction
Fi!%s$
Select ne: entries
Pay company code 9 .FA+
Payment met7od 9 "
1inimum amount 9 100
1aAimum amount 9 10000000
Select payment per due day c7ec2 ,oA
Select form data ,utton
Form for t7e payment transfer medium 9 F110)P0&.F1)"8"?
Dra:er on t7e form 9 .FA+ +/D
>6. SET UP ALL COMPANY CODES FOR PAYMENT TRANSACTION
C=
Pat#$ Pat#$ SPRO .inancia% acco&ntin) AR A AP /&sin!ss transaction
s!%!ction .or +a0'!nt +ro)ra' s!t &+ a%% co'+an0 co!s .or +a0'!nt transaction
Fi!%s$
"ompany code 9 .FA+
Pay company code 9 .FA+
Select maAimum cas7 discount c7ec2 ,oA
>7. SET UP PAYING COMPANY CODE FOR PAYMENT TRANSACTIONS
s!%!ction .or +a0'!nt +ro)ra' s!t&+ +a0in) co'+an0 co! .or +a0'!nt
transactions
Fi!%s$
1inimum amount for incoming payment 9 100
1inimum amount for outgoing payment 9 100
Select forms ,utton
Form for t7e payment ad-ice 9 F110)D)A$S
Select sender details ,utton
/eAt D 9 S/
+etter 7eader 9 F110)0001)8&AD&0
Footer teAt 9 F110)0001)F##/&0
Sender 9 F110)0001)S&.D&0
Select sa-e ,utton
>;. CREATION OF GL A@C IDBI A@C
Fi!%s$
*o to FS00 screen
*+ aGc 9 200102
"ompany code 9 .FA+
*+ aGc 9 200100
"ompany code 9 .FA+
Press enter
S7ortGlong teAt 9 D5 current aGc
><. CREATION OF =OUSE BAND A ASSIGN GL A@C IN =OUSE BAND
C4
Fi!%s$
*o to F12 screen
"ompany code 9 .FA+
Press enter
8ouse ,an2 9 D5
"ountry 9 .
5an2 2ey 9 %C90
5an2 name 9 D5 ,an2 +td
*i-e address details
Dou,le clic2 ,an2 accounts folder
Account D 9 D51
Description 9 D5 current aGc 1
5an2 account num,er 9 12=43
"urrency 9 .0
*+ aGc 9 200102
>>. CREATION OF C=ECD LOT
Fi!%s$
*o to F"8 screen
8ouse ,an2 9 D5
Account D 9 D51
+ot num,er 9 2
From c7ec2 num,er 9 C00001
/o c7ec2 num,er 9 C00100
S7ort info 9 D5
Purc7ase date 9 01.01.2003
Deselect non se<uential
Press enter
>:. SET UP BAND DETERMINATION FOR PAYMENT TRANSACTIONS
s!%!ction .or +a0'!nt +ro)ra' s!t&+ /an1 !t!r'ination .or +a0'!nt
transactions
C3
Fi!%s$
Select paying company code 9 .FA+
Dou,le clic2 on ran2ing order
Payment met7od 9 "
"urrency 9 .0
0an2 order 9 1
8ouse ,an2 9 D5
+i2e t7is :e 7a-e to ran2 eac7 ,an2
Dou,le clic2 on ,an2 accounts folder
8ouse ,an2 9 D5
Payment met7od 9 "
"urrency 9 .0
Account D 9 D51
5an2 su, account 9 200102
Dou,le clic2 on a-aila,le amounts folder
8ouse ,an2 9 D5
Account D 9 D51
Days 9 999 'refer F1 for information(
"urrency 9 .0
A-aila,le for outgoing payment 9 300000
:?. ASSIGN PAYMENT MET=OD IN 8ENDOR MASTER
Fi!%s$
*o to H?02 screen
"ompany code 9 .FA+
Select payment transaction c7ec2 ,oA
Press enter
Payment met7od 9 "
:1. PURC=ASE IN8OICE POSTING
Fi!%s$
*o to F-4= screen
Posting date - todayIs date
Document type 9 ?0
"ompany code 9 .FA+
C@
Posting 2ey 9 =1
AGc- 1@00001
Press enter
Amount 9 9999
Posting 2ey 9 40
AGc 9 200120
Press enter
Amount - L
/eAt - ;
:9. AUTOMATIC PAYMENT PROGRAM RUN transaction co! " F11?
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nt +a0a/%! +!rioic +roc!ssin)
+a0'!nt
Fi!%s$
0un date 9 0%.01.2003
dentification 9 .F1
Select parameter ta,
"ompany code 9 .FA+
Payment met7od 9 "
.eAt posting date 9 0C.01.2003
$endor aGc from 9 1@00001
$endor aGc to 9 1%00000
Select additional log ta,
Select due date c7ec2 ,oA
Select payment under selection in c7ec2 register
Accounts re<uired 9 1@00001-1%00000
Select sc7edule proposal ,utton
Select start immediately c7ec2 ,oA
Press enter
?eep on pressing enter till you get message Qpayment proposal 7as ,een createdR
Select edit proposal ,utton
Press enter
Dou,le clic2 on -endor
Dou,le clic2 on 100000 'if you :ant to stop any payment(
Payment ,loc2 9 A 9 ,ill ,loc2ed for payment
Press enter
C%
Select sc7edule payment run ,utton
Press enter
Select printoutGdata medium ta,
0FF#FS)" -ariance 9 A
Select maintain -ariants ,utton
Program run date 9 0%.01.2003
dentification feature 9 .F1
Payment met7od 9 "
8ouse ,an2 9 D5
Account D 9 D51
"7ec2 lot num,er 9 2
Fnder print control! select print c7ec2 ,oA
Printer 9 +P01 9 print immediately
Select print payment ad-ice master
Printer 9 +P01 9 print immediately
Select print payment summary 9 +P01 9 print immediately
Select do not -oid any c7ec2s
Select -ariant attri,utes ,utton
Description 9 A
Select sa-e once again
Select printout ,utton
n t7e plan of <uestion mar2 in 6o, name 9 put QAR
Press enter
/o see t7e c7ec2 printing! from menu! clic2 system! select ser-ices output control
Select c7ec2 pool num,er
Select display contents ,utton
*o to F5+1. screen ! to -ie: party register
"ompany code 9 .FA+
*o to F"8. screen! to -ie: c7ec2 register
Press eAecute
CC
Date: 2%-11-2004
ACCOUNTS RECEI8ABLE
su,sidiary ledger
if SD is not implemented! t7is area :ill ,e used for sales
if SD is implemented! t7is area :ill ,e used for scrapGasset sales
>ournal entry
Party aGc 9 Dr 9 su,sidiary ledger 9 sundry de,tors 9 reconciliation account
/o sales aGc 9 general ledger
Not!$ no n!! to cr!at! to%!ranc! )ro&+ a)ain .or acco&nts r!c!i2a/%! s!+arat!%0 as
it is on! a%r!a0 3#i%! c&sto'i(in) .or acco&nts +a0a/%! s!ttin)s.
1. DEFINE ACCOUNT GROUP
Pat#$ SPRO .inancia% acco&ntin) acco&nts r!c!i2a/%! an acco&nts +a0a/%!
c&sto'!r acco&nts 'ast!r ata +r!+arations .or cr!atin) c&sto'!r 'ast!r
ata !.in! acco&nt )ro&+s 3it# scr!!n %a0o&t *c&sto'!rs,
Fi!%s$
Account group 9 .FA+1
.ame 9 F customers for .FA+
0econciliation account 9 re<uired entry
Account group 9 .FA+2
.ame 9 SD customers for .FA+
0econciliation account 9 re<uired entry
9. CREATION OF NUMBER RANGES FOR CUSTOMER ACCOUNTS -
transaction co! " FDN1
C9
ata cr!ation o. n&'/!r ran)!s .or c&sto'!r acco&nts
Fi!%s$
.um,er range 9 09
/o num,er 9 2200000
Press enter
.um,er range 9 10
/o num,er 9 2=00000
Press enter
5. ASSIGN NUMBER RANGE TO CUSTOMER ACCOUNT GROUPS
ata assi)n n&'/!r ran)!s to c&sto'!r acco&nt )ro&+s
Fi!%s$
AGc group 9 .FA+1
.um,er range 9 09
AGc group 9 .FA+2
.um,er range 9 10
6. CREATION OF 9 G L ACCOUNTS
Fi!%s$
*o to FS00 screen
*+ aGc -=00000
"ompany code 9 .FA+
*+ aGc- 400100
"ompany code 9 .FA+
Press enter
Account group 9 sales
S7ortGlong teAt 9 sales account
*+ aGc 9 200110
90
"ompany code 9 .FA+
*+ aGc- 100301
"ompany code 9 .FA+
Press enter
Account group 9 current assets! loans E ad-ances
S7ortGlong teAt 9 sundry de,tors
0econciliation account for account type 9 customers
Sort 2ey 9 0=1
Field status group 9 0@%
7. CREATION OF CUSTOMER MASTER transaction co! " FD?1
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! 'ast!r r!cors
'aintain c!ntra%%0 cr!at!
Fi!%s$
Account group 9 F customers for .FA+
"ompany code - .FA+
Press enter
/itle 9 company
.ame 9 .agar6una Fertilisers E "7emicals limited
Searc7 term 9 .F"+
Street - 0a6,7a-an road
Pin code 9 300000
"ity 9 8ydera,ad
"ountry 9 .
Select company code data ,utton
Sort 2ey 9 0=1
Select payment transactions ta,
/erms of payment 9 0001
;. DEFINE DOCUMENT TYPES A NUMBER RANGES
Fi!%s$
*o to #5A% screen
Select document type 9 D0 9 customer in-oice
.um,er range 9 1C
Select num,er range info ,utton
"ompany code- .FA+
91
.um,er 9 1C
Bear 9 2004
/o num,er 4 300000
Press enter
Select document type 9 DO 9 customer payment
.um,er range 9 14
"ompany code- .FA+
.um,er 9 14
Bear 9 2004
/o num,er 4 @00000
Press enter
Select document type 9 DA 9 customer document for transferGre-ersal
.um,er range 9 1@
"ompany code- .FA+
.um,er 9 1@
Bear 9 2004
From num,er 9 @00001
/o num,er 4 %00000
Press enter
<. SALES IN8OICE POSTING transaction co! " F-99
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! oc&'!nt !ntr0
in2oic! )!n!ra%
Fi!%s$
Document type 9 D0
"ompany code 9 .FA+
92
Posting 2ey 9 01
Account 9 2100001
Press enter
Amount 9 100000
/eAt 9 sale in-oice posting
Posting 2ey 9 30
Account 9 =00000
Press enter
Amount - L
/eAt - ;
>. =OE TO 8IEE CUSTOMERS ACCOUNT transaction co! " FBL7N
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! acco&nt
is+%a0@c#an)! %in! it!'s
Fi!%s$
"ustomer num,er 9 2100001
"ompany code 9 .FA+
Select open item
#pen item at 2ey date - todayIs date
:. INCOMING PAYMENT transaction co! " F-9>
inco'in) +a0'!nt
Fi!%s$
Document type 9 DO
"ompany code 9 .FA+
Amount 9 100000
/eAt 9 incoming payment
Account 9 2100001
Dou,le clic2 on recei-a,le amount
9=
*o and see customer account! go to F5+3. screen
"ustomer account 9 2100001
"ompany code 9 .FA+
Date: =0-11-2004
A2anc! r!c!i+ts .ro' c&sto'!rs
n SAP :e call it as do:n payment
t can ,e done in t:o :ays.
1. Sale receipt 4 sundry de,tors under current assets! loans E ad-ances
2. 0eceipt sale 4 ad-ance from customers under current lia,ilities
Ad-ance 'special *+ indicator(
A

Sundry de,tors ad-ance from customers
'0econciliation account( 'Special ledger account or alternati-e reconciliation aGc(
1?. CREATION OF GL ACCOUNT AD8ANCE FROM CUSTOMERS
Fi!%s$
*o to FS00 screen
*+ AGc- 100302
"ompany code 9 .FA+
*+ AGc -200110
"ompany code 9 .FA+
Press enter
Account group 9 current lia,ilities and pro-isions
S7ort teAt 9 ad-ance from customers
+ong teAt 9 ad-ance from customers
11. LIND BETEEEN SUNDRY DEBTORS A AD8ANCE FROM CUSTOMERS
transaction co! " OBFR
Pat#$ SPRO .inancia% acco&ntin) acco&nt r!c!i2a/%! A acco&nts +a0a/%!
/&sin!ss transaction o3n +a0'!nt r!c!i2! !.in! r!conci%iation a@c .or
c&sto'!r o3n +a0'!nt
Fi!%s$
94
Dou,le clic2 on A or do:n payment
Press enter
Special *+ aGc- 100302
19. AD8ANCE RECEIPT POSTING transaction co! " F-9:
o3n +a0'!nt o3n +a0'!nt
Fi!%s$
Document type 9 DO
"ompany code 9 .FA+
"urrency 9 .0
Special *+ indicator 9 A
5an2 aGc 9 200101
Amount 9 @@@@
/eA 9 ad-ance recei-ed posting
Press enter
Amount - L
/eA - ;
*o to F5+3. screen
"ompany code 9 .FA+
15. SALE IN8OICE POSTING
Fi!%s$
*o to F-22 screen
Document type 9 D0
"ompany code 9 .FA+
93
Posting 2ey - 01
Press enter
Amount 9 @@@@
/eA 9 sale in-oice posting
Posting 2ey 9 30
Account - =00000
Press enter
Amount - L
/eA - ;
*o to F5+3. screen
"ompany code 9 .FA+
Select normal items
16. TRANSFER OF AD8ANCE FROM SPECIAL GL TO NORMAL BY
CLEARING SPECIAL GL A@C transaction co! " F-5:
o3n +a0'!nt c%!arin)
Fi!%s$
Document type 9 DA
company code 9 .FA+
Account 9 2100001
/eAt 9 ad-ance receipt clearing
Select process do:n payments ,utton
Amount 9 @@@@
*o to F5+3. screen
"ompany code 9 .FA+
Select special *+ transactions
9@
17. CLEARING OF NORMAL ACCOUNT transaction co! " F-59
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! acco&nt c%!ar
Fi!%s$
"ompany code 9 .FA+
Dou,le clic2 on de,it amount 9 @@@@
Dou,le clic2 on credit amount 9 @@@@
*o to F5+3. screen
"ompany code 9 .FA+
Select normal items
Date: 4-12-2004
Bi%% Disco&ntin)
+imits
))))))))))))))))))))))))))))))))))))))))))))))))))))))
Fund ,ased .on-Fund ,ased
cas7 credit 'local order( letter of credit
o-erdraft ,an2 guarantee
pac2ing credit 'eAport order( ,ill discounting
.ote: ,ill discounting is s7o:n as contingent lia,ility in ,alance s7eet and also De,tors
includes normal de,tors! sundry de,tors ,ills of eAc7ange! ,an2 ,ill discount.
>ournal entry
.ormal SAP
Sales:
9%
Party AGc 9 Dr - same entry -
/o Sales AGc
5ills of eAc7ange payment:
- .o entry - Party Sp.*+'M( AGc 9 Dr 'S.Drs 5&(
/o Party AGc 9 :it7 clearing 'S.Drs(
5ill discounting:
5an2 AGc 9 Dr - same entry -
Discount AGc - Dr
/o 5an2 ,ill discounting AGc
0eport to -ie: 5an2-:ise! "ustomer-:ise! Due date-:ise
.ot a-aila,le A-aila,le
0e-erse contingent lia,ility:
5an2 ,ill discounting AGc 9 Dr 5an2 ,ill discounting AGc - Dr
/o Party AGc /o Party Sp.*+'M( AGc 'S.Drs 5&(
1;. CREATION OF 9 GENERAL LEDGER ACCOUNTS
Fi!%s$
*o to FS00 screen
Account 9 200111
"ompany code 9 .FA+
Account 9 200110
"ompany code 9 .FA+
Press enter
S7ort teAt 9 sundry de,tors 5&
+ong teAt 9 sundry de,tors ,ills for eAc7ange
Account 9 100=01
"ompany code 9 .FA+
Account 9 100=00
"ompany code 9 .FA+
Press enter
S7ort teAt 9 D5 ,ill discounting
+ong teAt 9 D5 ,ill discounting
Select open item management c7ec2 ,oA
9C
Select post automatically only c7ec2 ,oA
1<. LIND BETEEEN SUNDRY DEBTORS AND SUNDRY DEBTORS BILLS OF
EFC=ANGE transaction co! " OBYN
Pat#$ SPRO .inancia% acco&ntin) /an1 acco&ntin) /&sin!ss transactions
/i%%s o. !Cc#an)! transactions /i%%s o. !Cc#an)! r!c!i2a/%! +ost /i%%s o.
!Cc#an)! r!c!i2a/%! !.in! a%t!rnati2! r!conci%iation acco&nt .or /i%%s o. !Cc#an)!
r!c!i2a/%!
Fi!%s$
Dou,le clic2 on M or 5ills of eAc7ange recei-a,le
Press enter
Special *+ account 9 200111
1>. LIND FOR BAND CURRENT ACCOUNT4 SUNDRY DEBTORS ACCOUNT4
BAND BILL DISCOUNTING ACCOUNT transaction co! " OBYD
Pat#$ SPRO .inancia% acco&ntin) /an1 acco&ntin) /&sin!ss transactions
/i%%s o. !Cc#an)! transactions BE r!c!i2a/%! +r!s!nt BE r!c!i2a/%! at /an1
!.in! /an1 s&/ acco&nts
Fi!%s$
5an2 current account 9 200101
Fsage 9 discounting
Special *+ aGc 9 M
"ustomer reconciliation account 9 200110
5an2 su, account for lia,ility 9 100=01
1:. SALE IN8OICE POSTING
Fi!%s$
*o to F-22 screen
Document type 9 D0
"ompany code 9 .FA+
Posting 2ey 9 01
99
Account 9 2100001
Press enter
Amount 9 9999
Posting 2ey 9 30
Account 9 =00000
Press enter
Amount - L
teAt - ;
9?. BILLS OF EFC=ANGE PAYMENT transaction co! " F-5;
/i%%s o. !Cc#an)! +a0'!nt
Fi!%s$
Document type 9 DO
"ompany code 9 .FA+
Posting 2ey 9 09 'special *+ aGc de,it(
Account 9 2100001
Special *+ indicator 9 M
Press enter
Amount 9 9999
5usiness area- .FA8
/eAt 9 5& payment
Due on 9 =0 days from t7e date of issue
Planned usage 9 discounting
Domicile 9 D5 ,an2
"entral ,an2 location 9 main ,ranc7! 8ydera,ad
Select c7oose open items ,utton
Dou,le clic2 against t7e recei-a,le amount 9 9999
.ote do:n t7e document num,er
91. BAND BILL DISCOUNTING transaction co! " F-55
/i%%s o. !Cc#an)! /an1 /i%% isco&ntin)
100
Fi!%s$
Document type 9 DA
"ompany code 9 .FA+
5usiness area- .FA8
Amount 9 9000
/eAt 9 D5 ,ill discounting
Posting 2ey 9 40
Account 9 400400 'interest account(
Press enter
Amount 9 999
5usiness area- .FA8
/eAt 9 D5 ,ill discounting
Press select ,ill of eAc7ange ,utton
Document num,er 9 30000=
From menu! clic2 document! select simulate ,utton
99. REPORT TO 8IEE CUSTOMER-EISE@DUE DATE-EISE@BAND-EISE
OUTSTANDINGS transaction co! " SBALRB><?19915
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! +!rioic
+roc!ssin) /i%%s o. !Cc#an)! +roc!ssin) Dor!a /i%%s o. !Cc#an)!
'ana)!'!nt
Fi!%s$
*+ account 9 200111
"ompany code 9 .FA+
Special *+ indicator 9 M
Fsage 9 D
Select discountedGcollected ,utton
Press eAecute
Select current layout ,utton
Select due date! document num,er! customer! recei-ed from! document date! domicile!
amount in local currency
Select copy ,utton
Sa-e layout as :e did in general ledger
95. RE8ERSE CONTINGENT LIABILITY transaction co! " F-9?
/i%%s o. !Cc#an)! r!2!rs! contin)!nt %ia/i%it0
101
Fi!%s$
Document date 9 1
st
of neAt mont7
Document type 9 DA
"ompany code 9 .FA+
*eneral ledger account 9 200111
Fsage 9 discounting
Due 9 = days ,efore its due date
"ustomer 9 2100001
Select edit line items ,utton
Press enter
gnore all t7e :arning messages
Press enter
Select drag do:n menu for command ,oA
Select ;
From menu! clic2 document! select display
Date: 0%-12-2004
D&nnin)
Dunning is a *erman :ord :7ic7 means reminder
8ere :e use system defined forms
/erms:
Dunning area 9 company as a :7ole! local eAports! region :ise
Dunning le-els 9 maAimum 9 le-els! ,ut :e use 4 le-els
*race period 9 = days
96. DEFINE DUNNING AREA
Pat#$ SPRO .inancia% acco&ntin) AR A AP /&sin!ss transactions
&nnin) /asic s!ttin)s .or &nnin) !.in! &nnin) ar!as
Fi!%s$
"ompany code 9 .FA+
/eAt 9 dunning area for .FA+
Press enter
97. DEFINE DUNNING PROCEDURE transaction co! " FBMP
Pat#$ SPRO .inancia% acco&ntin) AR A AP /&sin!ss transactions
&nnin) &nnin) +roc!&r! !.in! &nnin) +roc!&r!s
102
Fi!%s$
Select ne: procedures ,utton
Dunning procedure 9 .FA+
.ame 9 dunning procedure for .FA+
Dunning inter-al in days 9 10
.um,er of dunning le-els 9 4
+ine item grace period 9 =
Select standard transaction dunning
0eference dunning procedure for teAt 9 .FA+
Select dunning teAt ,utton
Press enter
"ompany code 9 .FA+
Select customer
Select ne: company code ,utton
"ompany code 9 .FA+
Press enter
Select separate notice for dunning le-el c7ec2 ,oA
Select yes for t7e message to sa-e t7e data
Select dunning teAt ,utton once again
"ompany code 9 .FA+
Select customer
Press enter
#pen one more session :it7 same transaction code 'F51P(
Dou,le clic2 on 0001
Select customer
Dunning le-el 9 1
Form 9 F130)DF..)01
Dunning le-el 9 2
Form 9 F130)DF..)01
Dunning le-el 9 =
Form 9 F130)DF..)02
Dunning le-el 9 4
Form 9 F130)DF..)02
Select dunning le-els ,utton
Select al:ays dun c7ec2 ,oAes
Select c7arges ,utton
"urrency 9 .0
Press enter
Press enter
10=
9;. ASSING DUNNING PROCEDURE IN CUSTOMER MASTER transaction
co! " FD?9
Pat#$ acco&ntin) .inancia% acco&ntin) AR 'ast!r r!cors 'aintain
c!ntra%%0 c#an)!
Fi!%s$
"ompany code 9 .FA+
Press enter
Select company code data ,utton
Select correspondence ta,
Dunning procedure 9 .FA+
9<. SALE IN8OICE POSTING
Fi!%s$
Document date 9 gi-e = days ,efore todayIs date
Posting date 9 gi-e = days ,efore todayIs date
Document type 9 D0
"ompany code 9 .FA+
Posting 2ey 9 01
Account 9 2100001
Press enter
Amount 9 CCCC
Payment term 9 0001
Posting 2ey 9 30
Account 9 =00000
Press enter
Amount - L
/eAt - ;
9>. DUNNING transaction co! " F17?
Pat#$ acco&ntin) .inancia% acco&ntin) AR +!rioic +roc!ssin) &nnin)
Fi!%s$
0un on 9 todayIs date
dentification 9 .FA+1
Select parameter ta,
Dunning date 9 todayIs date
104
Document posted up to 9 todayIs date
"ompany code 9 .FA+
"ustomer 9 2100001
Select sc7edule ,utton
Select sc7edule ,utton
*o on pressing enter ,utton till you get t7e message Qdunning selection completedR
Select dunning printout ,utton
Select print ,utton
*o on pressing enter ,utton till you get t7e message Qdunning printout is completedR
Select sample printout ,utton
Select print ,utton
*o on pressing enter ,utton till you get t7e message Qsample printout is completedR
Select indi-idual notice ,utton
"ompany code 9 .FA+
Select printout ,utton
Select yes for t7e message Qs7ould dunning printout ,e runR
Select continue ,utton
Select cancel ,utton
Select dunning 7istory ,utton
Account type 9 D
"ompany code 9 .FA+
?eep t7e cursor on dunning date
Select display dunning notice ,utton
Select print pre-ie: ,utton
*o to HD02 screen
"ompany code 9 .FA+
.o: you can see t7e last dunned date
Date: 9-12-2004
Sales taA
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
103

nput taAGpurc7ase taA output taAGsales taA

5ase amount 4 100 5ase amount 4 100 9 sales aGc
2J sales taA 4 2 4J sales taA 4 4 9 sales taA
))) )))paya,le aGc
/otal 102 9 in-entory aGc total 104
))) )))
9:. DEFINE PROCEDURES
Pat#$ SPRO .inancia% acco&ntin) .inancia% acco&ntin) )%o/a% s!ttin)s taC
on sa%!s@+&rc#as!s /asic s!ttin)s c#!c1 ca%c&%ation +roc!&r!
Fi!%s$
Dou,le clic2 on define procedure
Procedure 9 taA
Description 9 sale taA ndia
Select procedure taA
Dou,le clic2 on control data folder
Step 9 1
"typ 9 5AS5 9 ,ase amount
Step 9 2
"typ 9 1M$S 9 input taA
From 9 1
/o 9 1
AGc 2ey 9$S/ 9 input taA
Step 9 =
"typ 9 1MAS 9 output taA
From 9 1
/o 9 1
AGc 2ey 9 1MS
5?. ASSIGN COUNTRY TO CALCULATION PROCEDURE
on sa%!s@+&rc#as!s /asic s!ttin)s assi)n co&ntr0 to ca%c&%ation +roc!&r!
Fi!%s$
"ountry 9 .
Procedure 9 taA 'remo-e taAus :7ic7 :as entered earlier for temporary(
10@
51. DEFINE TAF CODES FOR SALES A PURC=ASES transaction co! "
FTFP
on sa%!s@+&rc#as!s ca%c&%ation !.in! taC co!s .or sa%!s A +&rc#as!s
Fi!%s$
"ountry 9 .
Press enter
"ountry 2ey 9 .
/aA code 9 $1
press enter
Description 9 2J input taA against form
/aA type 9 $ 9 input taA
Press enter
/aA J rate against input taA 9 2
?eep t7e cursor on taA J rate against output taA
Select deacti-ate line ,utton
/aA code 9 A1
Press enter
Description 9 4J output taA against form
/aA type 9 A 9 output taA
Press enter
/aA J rate against output taA 9 4
?eep t7e cursor on taA J rate against input taA
59. CREATION OF GL A@C SALES TAF PAYABLE
Fi!%s$
*o to FS00 screen
*+ account 9 10030@
"ompany code 9 .FA+
*+ aGc 9 100300
"ompany code 9 .FA+
Press enter
S7ort teAt 9 sales taA paya,le
+ong teAt 9 sales taA paya,le
55. DEFINE TAF ACCOUNTS transaction co! " OB6?
10%
on sa%!s@+&rc#as!s +ostin) !.in! taC acco&nts
Fi!%s$
Dou,le clic2 on transaction 9 $S/
Press enter
*+ account 9 200120 9 in-entory aGc
Dou,le clic2 on transaction 9 1MS
Select taA code ,oA
/aA code 9 A1
AGc 9 100303
56. ASSIGNMENT OF TAF CODES IN SALES A@C
Fi!%s$
*o to FS00 screen
*+ aGc 9 =00000
"ompany code 9 .FA+
From menu! clic2 on *+ aGc! select c7ange
/aA category - L - all taA types allo:ed
Select posting :it7out allo:ed c7ec2 ,oA
Press enter
57. SALE IN8OICE POSTING
Fi!%s$
*o to F-22 screen!
Document type 9 D0
"ompany code 9 .FA+
Posting 2ey 9 01
Account 9 2100001
Press enter
Amount 9 104000
Select calculate taA c7ec2 ,oA
10C
Posting 2ey 9 30
Account 9 =00000
Press enter
Amount - L
/aA code 9 A1
/eAt - ;
/eAt - ;
Date: 11-12-2004
ASSET ACCOUNTING
su,sidiary ledger
terms in asset accounting are:
c7art of depreciation : canIt create ne: c7art of depreciation! :e 7a-e to copy
eit7er *ermanyIs or ndiaIs c7art of depreciation
depreciation areas : ,oo2 depreciation 'companyIs act sc7edule H$(
taA depreciation
consolidated depreciation
depreciation met7ods: straig7t line met7od! :ritten do:n -alue met7od
depreciation 2eys : rate ; met7od
Data flo: in asset accounting:
*+ AGc type AGc determine Asset class Asset master Su,-asset master
Purc7ases +and Free7old
Sales +ease7old
Profit on sale 5uildings Factory
+oss on sale Administration
+oss due to
scrap
Plant E mac7. Department A 1ac7. 1 1otor
Depreciation Department 5 1ac7. 2
Accum. Dep. Fur. E fiA. Furniture E fiA.
#ffice e<uip.
$e7icles ndigenous
mported
"apital MP *eneral
&Apansion 1
&Apansion 2
109
0ules:
1. Su, asset master s7ould ,e created :it7 reference to main asset master
2. 1ain asset master s7ould ,e created :it7 reference to asset class
=. n asset class :e specify aGc determination
4. For account determination! :e assign *+ accounts ,ased on nature of transaction
1. COPY REFERENCE C=ART OF DEPRECIATION@DEPRECIATION AREAS
transaction co! " EC?>4 OADB
Pat#$ SPRO .inancia% acco&ntin) or)ani(ationa% str&ct&r!s co+0 r!.!r!nc!
c#art o. !+r!ciation@!+r!ciation ar!as
Fi!%s$
Dou,le clic2 on copy reference c7art of depreciation
From menu! select organiNational o,6ect
"opy organiNational o,6ect
From c7art of depreciation 9 #D& 9 maAimum -aluation *ermany
/o c7art of depreciation 9 .FA+
Press enter
Press enter again
Dou,le clic2 on specify description of c7art of depreciation
"7ange t7e description to 9 c7art of depreciation for .FA+
Select ,ac2 '( arro:!
Dou,le clic2 copyGdelete depreciation areas
"7art of depreciation 9 .FA+
Press enter
Select depreciation area 9 0=! 10! 13! 20! =1! =2! 41! 31
From menu! clic2 edit! select delete
gnore all t7e :arning messages
Press enter till you get t7e Qdata :as sa-edR message
9. CREATION OF ?I TAF CODES FOR SALES A PURC=ASES transaction
co! " FTFP
on sa%!s@+&rc#as!s ca%c&%ation !.in! taC co!s .or sa%!s A +&rc#as!s
Fi!%s$
"ountry 9 .
Press enter
/aA code 9 $0
Description 9 0J input taA
/aA type 9 $
110
Press enter
/aA J rate against input taA 9 0
?eep t7e cursor on output taA J rate
/aA code 9 A0
Description 9 0J output taA
/aA type 9 A
Press enter
/aA J rate against output taA 9 0
?eep t7e cursor on input taA J rate
5. ASSIGN TAF CODES FOR NON TAFABLE TRANSACTIONS transaction
co! " OBCL
on sa%!s@+&rc#as!s +ostin) assi)n taC co!s .or non taCa/%! transactions
Fi!%s$
"ompany code 9 .FA+
Press enter
For .FA+ taA code
nput taA - $0
#utput taA 9 A0
6. ASSIGN C=ART OF DEPRECIATION TO COMPANY CODE transaction
co! " OAOB
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) or)ani(ationa%
str&ct&r!s assi)n c#art o. !+r!ciation to co'+an0 co!
Fi!%s$
"ompany code 9 .FA+
Press enter
For .FA+ company code 9 c7art of depreciation 9 .FA+
7. SPECIFY ACCOUNT DETERMINATION
str&ct&r!s ass!t c%ass!s s+!ci.0 acco&nt !t!r'ination
111
Fi!%s$
Account determination 9 10000
.ame 9 land
.ame 9 ,uildings
.ame 9 plant E mac7inery
Account determination 9 =0000
.ame 9 furniture E fiAtures
.ame 9 -e7icles
.ame 9 capital :or2 in progress
;. CREATE SCREEN LAYOUT RULES
str&ct&r!s ass!t c%ass!s cr!at! scr!!n %a0o&t r&%!s
Fi!%s$
Screen layout 9 1000
.ame 9 land
.ame 9 ,uildings
.ame 9 plant E mac7inery
Screen layout 9 =000
.ame 9 furniture E fiAtures
.ame 9 -e7icles
.ame 9 capital :or2 in progress
<. DEFINE NUMBER RANGE INTER8AL transaction co! " AS?>
str&ct&r!s ass!t c%ass!s !.in! n&'/!r ran)! int!r2a%
Fi!%s$
"ompany code 9 .FA+
.um,er 9 01
From 9 1
/o 9 100000
112
Press enter
.um,er 9 02
From 9 100001
/o 9 200000
Press enter
.um,er 9 0=
From 9 200001
/o 9 =00000
Press enter
.um,er 9 04
From 9 =00001
/o 9 400000
Press enter
.um,er 9 03
From 9 400001
/o 9 300000
Press enter
.um,er 9 0@
From 9 300001
/o 9 @00000
Press enter
>. DEFINE ASSET CLASS transaction co! " OAOA
str&ct&r!s ass!t c%ass!s !.in! ass!t c%ass
Fi!%s$
Asset class 9 .FA10000
+ong teAt 9 free7old land
S7ort teAt 9 free7old land
.um,er range 9 01
Select include asset under in-entory data
Select .o Au" or summary management of Au"
+ong teAt 9 factory ,uilding
S7ort teAt 9 factory ,uilding
.um,er range 9 02
11=
+ong teAt 9 department A
S7ort teAt 9 department A
.um,er range 9 0=
Asset class 9 .FA=0000
+ong teAt 9 furniture E fiAtures
S7ort teAt 9 furniture E fiAtures
.um,er range 9 04
Asset class 9 .FA=1000
+ong teAt 9 -e7icles
S7ort teAt 9 -e7icles
.um,er range 9 03
+ong teAt 9 capital :or2 in progress
S7ort teAt 9 capital :or2 in progress
.um,er range 9 0@
Deselect include asset under in-entory data
Select line item settlement
:. DETERMINE DEPRECIATION AREAS IN T=E ASSET CLASS transaction
co! " OAYO
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) 2a%&ation !t!r'in!
!+r!ciation ar!as in ass!t c%ass
Fi!%s$
114
Select .FA10000 9 free7old land
Dou,le clic2 on depreciation area folder
Deselect deacti-ation c7ec2 ,oA for 01 ,oo2 depreciation
+ayout 9 2000
*i-e same layout for 02 E =0
Select sa-e ,utton
Select .FA11000 9 factory ,uilding
+ayout 9 2000
Select sa-e ,utton
Select .FA20000 9 plant E mac7inery
+ayout 9 2000
Select sa-e ,utton
Select .FA=0000 9 furniture E fiAtures
+ayout 9 2000
Select sa-e ,utton
Select .FA=1000 9 -e7icles
+ayout 9 2000
Select sa-e ,utton
Select .FA40000 9 capital :or2 in progress
+ayout 9 2000
Select sa-e ,utton
1?. CREATION OF G L ACCOUNTS
Fi!%s$
*o to FS00 screen
*+ account 9 200000
"ompany code 9 .FA+
*+ account 9 200110
"ompany code 9 .FA+
113
Press enter
Account group 9 FiAed asset
S7ort teAt 9 land
+ong teAt 9 land
0econciliation account type 9 Assets
Sort 2ey 9 01C - asset num,er
Field status group 9 *0@%
*+ account 9 200003
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
S7ort teAt 9 ,uildings
+ong teAt 9 ,uildings
*+ account 9 200010
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
S7ort teAt 9 plant E mac7inery
+ong teAt 9 plant E mac7inery
*+ account 9 200013
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
S7ort teAt 9 furniture E fiAtures
+ong teAt 9 furniture E fiAtures
*+ account 9 200020
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
11@
S7ort teAt 9 -e7icles
+ong teAt 9 -e7icles
*+ account 9 200023
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
S7ort teAt 9 capital :or2 in progress
+ong teAt 9 capital :or2 in progress
*+ account 9 100200
"ompany code 9 .FA+
*+ account 9 200000
"ompany code 9 .FA+
Press enter
AGc group 9 accumulated depreciation
S7ort teAt 9 accumulated depreciation 9 ,uildings
+ong teAt - accumulated depreciation 9 ,uildings
*+ account 9 100203
"ompany code 9 .FA+
*+ account 9 100200
"ompany code 9 .FA+
Press enter
S7ort teAt 9 accumulated depreciation 9 plant E mac7inery
+ong teAt - accumulated depreciation 9 plant E mac7inery
*+ account 9 100210
"ompany code 9 .FA+
*+ account 9 100200
"ompany code 9 .FA+
Press enter
S7ort teAt 9 accumulated depreciation 9 furniture E fiAtures
+ong teAt - accumulated depreciation 9 furniture E fiAtures
*+ account 9 100213
"ompany code 9 .FA+
11%
*+ account 9 100200
"ompany code 9 .FA+
Press enter
S7ort teAt 9 accumulated depreciation 9 -e7icles
+ong teAt - accumulated depreciation 9 -e7icles
*+ account 9 =00100
"ompany code 9 .FA+
*+ account 9 400100
"ompany code 9 .FA+
Press enter
S7ort teAt 9 asset sale
+ong teAt 9 asset sale
Sort 2ey 9 01C
Field status group 9 *032 9 accounts for fiAed asset retirement
*+ account 9 =00101
"ompany code 9 .FA+
*+ account 9 =00100
"ompany code 9 .FA+
Press enter
S7ort teAt 9 profit on asset sale
+ong teAt 9 profit on asset sale
Field status group 9 *001 9 general
*+ account 9 400=01
"ompany code 9 .FA+
*+ account 9 =00101
"ompany code 9 .FA+
Press enter
AGc group 9 administration
S7ort teAt 9 loss on asset sale
+ong teAt 9 loss on asset sale
*+ account 9 400=02
"ompany code 9 .FA+
11C
*+ account 9 =00101
"ompany code 9 .FA+
Press enter
S7ort teAt 9 loss due to scrapping
+ong teAt 9 loss due to scrapping
*+ account 9 400300
"ompany code 9 .FA+
*+ account 9 400=01
"ompany code 9 .FA+
Press enter
AGc group 9 depreciation
S7ort teAt 9 depreciation
+ong teAt 9 depreciation
11. ASSIGNMENT OF ACCOUNTS transaction co! " AO:?
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) int!)ration 3it# )!n!ra%
%!)!r assi)n GL acco&nts
Fi!%s$
Press enter
Select c7art of depreciation .FA+
Dou,le clic2 on account determination folder
Select account determination -10000 9 land
Dou,le clic2 on ,alance s7eet accounts folder
Ac<uisition column! ac<uisition E production cost account 9 200000
+oss made on asset retirement :it7out re-enue 9 400=02
"learing account re-enue from asset sale 9 =00100
*ain from asset sale 9 =00101
+oss from asset sale 9 400=01
Press enter
Select account determination 9 11000 - ,uildings
Press enter
119
Dou,le clic2 on depreciation folder
Accumulated depreciation aGc for ordinary depreciation 9 100200
&Apenditure account for ordinary depreciation 9 400300
Select account determination 9 20000 9 plant E mac7inery
Press enter
Select account determination 9 =0000 9 furniture E fiAtures
Press enter
Select account determination 9 =1000 - -e7icles
Press enter
120
Select account determination 9 40000 9 capital :or2 in progress
Press enter
Date: 1@-12-2004
19. SPECIFY DOCUMENT TYPES FOR POSTING OF DEPRECIATION
transaction co! " OBA<
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) int!)ration 3it# GL
+ost !+r!ciation to t#! GL s+!ci.0 oc&'!nt t0+! .or +ostin) o. !+r!ciation
Fi!%s$
Dou,le clic2 on define document types
Select AF 9 depreciation postings
.um,er range 9 04
Deselect ,atc7 input only c7ec2 ,oA
"ompany code 9 .FA+
.um,er range 9 04
Bear 9 2004
From 9 %00001
/o 9 C00000
Select eAternal c7ec2 ,oA 'important to tic2 t7is ,oA ,ecause it updates 4 entries at a
time(
Press enter
15. SPECIFY INTER8ALS A POSTING RULES transaction co! " OAYR
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) int!)ration 3it# GL
+ost !+r!ciation to t#! GL s+!ci.0 int!r2a%s A +ostin) r&%!s
Fi!%s$
121
"ompany code 9 .FA+
Press enter
Select company code .FA+
Dou,le clic2 on posting rules folder
Select 01 9 ,oo2 depreciation
Select mont7ly posting
16. SPECIFY ROUNDING OF NET BOOD 8ALUE AND@OR DEPRECIATION
transaction co! " OAYO
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) 2a%&ation a'o&nt
s+!ci.ications *co'+an0 co!@!+r!ciation, s+!ci.0 ro&nin) o. n!t /oo1 2a%&!
an@or !+r!ciation
Fi!%s$
"ompany code 9 .FA+
Press enter
Select company code .FA+
Dou,le clic2 on rounding specifications folder
Select 01 9 ,oo2 depreciation
Select automatically calculated depreciation c7ec2 ,oA
Select round to nearest :7ole
17. DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) 'ast!r ata scr!!n
%a0o&t !.in! scr!!n %a0o&t .or ass!t 'ast!r ata
Fi!%s$
Dou,le clic2 on define screen layout for asset master data
Select 1000 9 land
Dou,le clic2 on logical field groups
Select 2 9 posting information
Dou,le clic2 on field group rules
"apitaliNation date ma2e it re<uired
Select main num,er c7ec2 ,oA
Select su, num,er c7ec2 ,oA
Select copy c7ec2 ,oA
Select = 9 time dependent data
122
Dou,le clic2 on field groups rules folder
5usiness area ma2e it re<uired field
Select 1100 9 ,uildings
Select 2000 9 plant E mac7inery
Select =000 9 furniture E fiAtures
12=
Select =100 9 -e7icles
Select 4000 9 capital :or2 in progress
1;. DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS
transaction co! " AO91
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) 'ast!r ata scr!!n
%a0o&t !.in! scr!!n %a0o&t .or ass!t !+r!ciation ar!as
Fi!%s$
124
Select 2000 9 depreciation on asset at su, num,er le-el
Dou,le clic2 on field group rules folder
Depreciation 2eys ma2e it re<uired entry
1<. DEFINE BASE MET=OD
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) !+r!ciation
2a%&ation '!t#os !+r!ciation 1!0 ca%c&%ation '!t#o !.in! /as! '!t#o
Fi!%s$
0014 9 #rdinary eAplicit percentage 'after end of life(
1>. DEFINE DECLINING BALANCE MET=OD transaction co! " AFAMD
2a%&ation '!t#os !+r!ciation 1!0 ca%c&%ation '!t#o !.in! !c%inin)
/a%anc! '!t#o
Fi!%s$
Press enter
Select 001
1:. DEFINE MULTI LE8EL MET=ODS transaction co! " AFAMS
2a%&ation '!t#os !+r!ciation 1!0 ca%c&%ation '!t#o !.in! '&%ti%!2!%
'!t#os
Fi!%s$
1ultile-el met7od 9 .1
Description 9 3J straig7t line met7od
$alidity starts 9 from ordinary depreciation start date
Dou,le clic2 on le-els folder
Ac<uisition year 9 9999
Bears 9 9999
Period 9 12
5ase -alue 9 01 9 ac<uisition -alue
Percentage 9 3
123
Description 9 3J :ritten do:n -alue met7od
$alidity starts 9 from ordinary depreciation start date
Dou,le clic2 on le-els folder
Ac<uisition year 9 9999
Bears 9 9999
Period 9 12
5ase -alue 9 01 9 ac<uisition -alue
Percentage 9 3
9?. MAINTAIN PERIOD CONTROL MET=ODS transaction co! " AFAMP
2a%&ation '!t#os !+r!ciation 1!0 ca%c&%ation '!t#o 'aintain +!rio
contro% '!t#os
Fi!%s$
Period control met7od 9 00@
Ac<uisition 9 01 9 prorata at period start date
Add 9 0@ 9 at t7e start of t7e year
0etirement 9 0@
/ransfer 9 0@
Description 9 01G0@G0@G0@
91. MAINTAIN DEPRECIATION DEY transaction co! " AFAMA
2a%&ation '!t#os !+r!ciation 1!0 ca%c&%ation '!t#o 'aintain
!+r!ciation 1!0
Fi!%s$
Depreciation 2ey 9 .F1
Description 9 3J straig7t line met7od
Select period control according to fiscal year c7ec2 ,oA
Select depreciation to t7e day c7ec2 ,oA
Press enter
12@
Dou,le clic2 on assignment of calculation met7od folder
Depreciation type 9 ordinary depreciation
P7ase 9 from t7e start of depreciation
5ase met7od 9 0014
Declining met7od 9 001
"lass 9 straig7t line depreciation
Select .F1
Select acti-ate ,utton
Description 9 3J :ritten do:n -alue met7od
Select period control according to fiscal year c7ec2 ,oA
Select depreciation to t7e day c7ec2 ,oA
Press enter
Dou,le clic2 on assignment of calculation met7od folder
Depreciation type 9 ordinary depreciation
P7ase 9 from t7e start of depreciation
5ase met7od 9 0014
Declining met7od 9 001
"lass 9 straig7t line depreciation
Select .F2
Select acti-ate ,utton
.ote: select 0000 9 .o depreciation no interest and press acti-ate ,utton and sa-e.
Date: 19-12-2004
99. CREATION OF ASSET MASTER transaction co! " AS?1
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts ass!t cr!at! ass!t
Fi!%s$
12%
Asset class- .FA20000 9 department A
"ompany code 9 .FA+
Press enter
Description 9 mac7inery num,er 1
"apitaliNed on 9 10.4.2004
Select time dependent ta,
Select depreciation areas ta,
Depreciation 2ey 9 .F1 9 3J straig7t line depreciation
Fseful life 9 13 'for information only(
Period 9 @ 'for information only(
#rdinary depreciation start date 9 10.4.2004
95. CREATION OF SUB ASSET MASTER transaction co! " AS11
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts ass!t cr!at! s&/
n&'/!r ass!t
Fi!%s$
Asset num,er 9 200001
"ompany code 9 .FA+
Press enter
Description 9 motor
Fseful life 9 13
Period 9 @
#rdinary depreciation date 9 19.12.2004
96. ASSET PURC=ASE POSTING transaction co! " F-:?
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +ostin) acK&isition
!Ct!rna% acK&isition 3it# 2!nor
Fi!%s$
/ype 9 ?0
"ompany code 9 .FA+
"urrency 9 .0
posting 2ey 9 =1 9 -endor de,it
AGc 9 1@00001
Press enter
12C
Amount 9 100000
/eAt 9 asset purc7ase
Posting 2ey 9 %0 9 asset de,it
Account 9 200001-0
/ransaction type 9 100 9 eAternal asset ac<uisition
Press enter
Amount - L
/eAt - ;
97. SUB ASSET PURC=ASE POSTING
Fi!%s$
*o to F-90 screen
/ype 9 ?0
"ompany code 9 .FA+
"urrency 9 .0
posting 2ey 9 =1 9 -endor de,it
AGc 9 1@00001
Press enter
Amount 9 23000
Posting 2ey 9 %0 9 asset de,it
Account 9 200001-1
/ransaction type 9 100 9 eAternal asset ac<uisition
Press enter
Amount - L
/eAt - ;
9;. TO 8IEE SUB ASSET EISE@ YEAR EISE 8ALUES transaction co! "
AE?1N
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts ass!t ass!t !C+%or!r
Fi!%s$
Asset num,er 9 200001-0
Press enter
Select display depreciation calculation ,utton 'to -ie: depreciation amount(
Select ,ac2 arro:
Select comparison ta, 'for future yearIs depreciation(
Asset num,er 9 200001-1
129
Press enter
9<. TO 8IEE ALL ASSETS FOR A PARTICULAR PERIOD transaction co! "
SBALRB><?11:;7
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts in.or'ation s0st!'
r!+ort on ass!t acco&ntin) ass!t /a%anc!s /a%anc! %ists ass!t /a%anc!s /0
/&sin!ss ar!a
Fi!%s$
Press all selections ,utton
0eport 9 =1.12.2004
Dou,le clic2 on department A
0eport date 9 =0.4.2004
9>. DEPRECIATION RUN transaction co! " AFAB
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +!rioic +roc!ssin)
!+r!ciation r&n !C!c&t!
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
Posting period 9 1
Select planned posting run
gnore t7e :arning message and select yes
Deselect test run c7ec2 ,oA
From menu! clic2 program! select eAecute in ,ac2ground
Press enter
Select immediate ,utton
Select sa-e ,utton
/o c7ec2 :7et7er 6o, is completed or not: from menu! clic2 system ser-ices 6o,s
6o, o-er-ie:
9:. ASSET SALE transaction co! " F-:9
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +ostin) r!tir!'!nt
r!tir!'!nt 3it# r!2!n&! 3it# c&sto'!r
1=0
Fi!%s$
Date 9 1.3.2004
/ype 9 D0
"ompany code 9 .FA+
Posting 2ey 9 01
Account 9 2100001
Press enter
Amount 9 101000
teAt 9 asset sale
Posting 2ey 9 30
Account 9 =00100 9 asset sale
Amount - L
teAt - ;
Select asset retirement c7ec2 ,oA
Press enter
Asset num,er 9 200001
Su, num,er 9 0
/ransaction type 9 210
Asset -alue date 9 1.3.2004
Select complete retirement c7ec2 ,oA
Select continue ,utton
5?. ASSET TRANSFER *CREATES NEE ASSET MASTER A TRANSFER T=E
8ALUES , transaction co! " ABUMN
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +ostin) trans.!r
trans.!r 3it# co'+an0 co!
Fi!%s$
Asset num,er 9 200001 9 0
Asset -alue date 9 1.3.2004
/eAt 9 asset transfer
Select ne: asset ,utton
Select master data ,utton
5usiness area 9 .FA5 'create anot7er ,usiness area if not created(
Select additional data ,utton
1=1
Fseful life 9 13
Period 9 4
#rdinary depreciation date 9 1.3.2004
Press enter
/o -ie: t7e transaction! go to F50= screen! and press enter
51. ASSET SCRAPPING transaction co! " ABA8N
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +ostin) r!tir!'!nt
ass!t r!tir!'!nt /0 scra++in)
Fi!%s$
/o see t7e asset -alue is reported! go to S)A+0)C%0119@3 screen
0eport date 9 =0.@.2004
Asset num,er 9 200002 9 0
Document date 9 1.%.2004
Posting date 9 1.%.2004
Asset -alue date 9 1.%.2004
/eAt 9 asset scrapping
59. SET C=ART OF DEPRECIATION transaction co! " OAPL
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) 2a%&ation s!t c#art o.
!+r!ciation
Ca+ita% EIP s!tt%!'!nt
55. DEFINE SETTLEMENT PROFILE " transaction co! " OD?< OAAO
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) transactions
ca+ita%i(ation o. ass!t &n!r constr&ction !.in!@assi)n s!tt%!'!nt +ro.i%!s
Fi!%s$
Dou,le clic2 on define settlement profile '#?0%(
Select A 9 settlement asset under construction
Select to ,e settled in full
Allocation structure A1 9 company allocation structure
Default o,6ecti-e type 9 FHA 9 asset
Select percentage settlement
Select e<ui-alent num,ers
1=2
Select amount settlement
$alid recei-er! fiAed asset 9 settlement re<uired
Dou,le clic2 on assign settlement profile to company code '#AAO(
"ompany code 9 .FA+
Press enter
For company code .FA+ assignment profile A
56. MAINTAIN NUMBER RANGES FOR SETTLEMENT DOCUMENTS
transaction co! " SNUM
Pat#$ SPRO contro%%in) int!rna% or!rs act&a% +ostin)s s!tt%!'!nt
'aintain n&'/!r ran)!s .or s!tt%!'!nt oc&'!nts
Fi!%s$
Select main groups ,utton
Dou,le clic2 on controlling area .FA+
Select standard accounting document c7ec2 ,oA
From menu! clic2 edit! select assign element group
57. CREATION OF CAPITAL EORD IN PROGRESS ASSET MASTER
Fi!%s$
*o to AS01 screen
"ompany code 9 .FA+
Asset class 9 .F40000
Press enter
Description 9 capital :or2 in progress
"apitaliNation date -4 01-11-2004
"ost center 9 Dept A
Select depreciation area ta,
Depreciation 2ey 9 0000
5;. ASSET ACMUISITION
Fi!%s$
*o to F-90 screen
1==
Document type 9 ?0
"ompany code 9 .FA+
Posting 2ey 9 =1
Account 9 1@00001
Press enter
Amount 9 100000
Posting 2ey 9 %0
Account 9 300001-0
/ransaction type 9 100
Press enter
Amount - L
/eAt - ;
5<. CREATION OF 9 ASSET MASTERS * FACTORY S=ED4 MAC=INERY NO$
1?,
Fi!%s$
*o to AS01 screen
"ompany code 9 .FA+
Press enter
Description 9 factory s7ed 1
"apitaliNed date 9 23.12.2004
Depreciation 2ey 9 .FA+1
Fseful life 9 10
Period 9 3
"reate one more asset master
"ompany code 9 .FA+
Press enter
"apitalisation date 9 23.12.2004
"ost center 9 dept A
1=4
Fseful life 9 20
Period 9 2
5>. CAPITAL EORD IN PROGRESS SETTLEMENT transaction co! " AIAB
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!ts +ostin) ca+ita%i(!
ass!t &n!r constr&ction istri/&t!
Fi!%s$
"ompany code 9 .FA+
Asset 9 300001-0
Select t7e item
Select enter ,utton
"ategory 9 FHA 9 asset
Settlement recei-er 9 100001-0
Percentage 9 @0
"ategory 9 FHA 9 asset
Settlement recei-er 9 200001-0
Percentage 9 40
Select settlement ,utton
Asset -alue date 9 2@.12.2004
/eAt 9 asset settlement
Deselect test run
/o -ie: t7e document! go to F50= screen
Press enter
Date: 21-12.-2004
CONTROLLING MODULE
Scenario
F "#
"ompany
"ompany code controlling area
1=3
5usiness area cost centre
Scenario
F "#
"ompany controlling area
"ompany code
5usiness area cost centre
.ote: companies prefer t7e 1
st
scenanio.
BASIC SETTINGS
1. MAINTAIN CONTROLLING AREA transaction co! " ODDP
Pat#$ SPRO contro%%in) )!n!ra% contro%%in) or)ani(ation 'aintain
contro%%in) ar!a
Fi!%s$
Dou,le clic2 on maintain controlling area
"ontrolling area 9 .FA+
.ame 9 controlling area for .FA+
"ompany code SD controlling area 9 controlling area same as company code
"urrent type 9 10 9 company code settings
"ost centre stand 7ierarc7y 9 .FA+
Select sa-e ,utton or "trt;S
Select yes for t7e message Qsystem to create as a standard 7ierarc7yR
Dou,le clic2 acti-ity componentsGcontrol indicators folders
Fiscal year 9 2004
"ost centre 9 component acti-ate
Select acti-ity type c7ec2 ,oA
#rder management 9 component acti-ate
1=@
Select profit centre c7ec2 ,oA
Select sa-e ,utton or "trt;S
Dou,le clic2 on assignment of company codes
"ompany code 9 .FA+
9. MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS
transaction co! " DAND
n&'/!r ran)!s .or contro%%in) oc&'!nts
Fseful information
a. "# . "# t7roug7 postings from F
,. 0?F= repost "# line items :ise
FG"# F "#
Mages aGc 9 Dr dept A :ages aGc 9 Dr common dept A
Mages aGc 9 Dr dept 5 /o cas7 aGc centre dept 5
Mages aGc 9 Dr dept " dept "
/o "as7 aGc
c. 0?F1 reposts costs 9 cost element :ise
Depot A
Department A Department 5
Salaries 100000 20000
Mages 200000 40000
0ent 30000 10000
d. 0?P1 9 planning primary cost ',udgeting department :ise(
e. 0?F 9 actual #8 assessment 'apportionment of eApenses from ser-ices
department to production department ,ased on J(
Fi!%s$
From menu! clic2 group! select insert
/eAt 9 controlling area .FA+
From num,er 9 1
1=%
/o num,er 9 100000
Press enter
Dou,le clic2 on "# .
Dou,le clic2 on 0?F=
Dou,le clic2 on 0?F1
Dou,le clic2 on 0?F
Dou,le clic2 on 0?P1
Select controlling area .FA+ c7ec2 ,oA
5. MAINTAIN 8ERSIONS
2!rsions
Fi!%s$
Select 0 9 planGactual -ersion
Dou,le clic2 on controlling area settings
Press enter
?eep t7e cursor on 0
Dou,le clic2 on settings for eac7 fiscal year folder
.ote: if you :ant to enter for anot7er company! to get controlling area again! from menu!
clic2 &Atras and select set controlling area.
COST CENTER ACCOUNTING
/o 2no: department :ise costs
"reated at
F
or
"#
Primary cost element 9 *+! &Ap. AGc
"reation of cost element
Secondary cost element 9 ot7er t7an *+
1. CREATION OF PRIMARY COST ELEMENT AT FI AREA
1=C
Fi!%s$
*o to FS00 screen
*+ account 9 400100
"ompany code 9 .FA+
Select edit cost element ,utton
$alid from 1.4.2004
$alid to =1.12.9999
Press enter
"ost element category 9 1 9 primary costGcost reducing re-enues
9. CREATION OF COST ELEMENT AT CONTROLLING AREA transaction
co! " DA?1
Pat#$ acco&ntin) contro%%in) cost !%!'!nt acco&ntin) 'ast!r ata cost
!%!'!nt ini2i&a% +roc!ssin) cr!at! +ri'ar0
Fi!%s$
"ost element 9 400=00 9 rent account
$alid from 9 1.4.2004
$alid to 9 =1.12.9999
Press enter
"ost element category 9 1
.ote: if you :ant to enter for anot7er company! to get controlling area again! from menu!
clic2 &Atras and select set controlling area.
Date: 2=-12-2004
5. CREATION OF FIELD STATUS GROUP MADING COST CENTRE
MANDATORY
oc&'!nt %in! it!' contro% 'aintain .i!% stat&s 2ariants
Fi!%s$
Select field status -ariant .FA+
Dou,le clic2 on field status groups
Select *004 9 cost accounts and dou,le clic2
/eAt field ma2e it re<uired entry
"ost centre ma2e it re<uired entry
5usiness area ma2es it re<uired entry
1=9
6. ASSIGN NEE FIELD STATUS GROUPS IN GL EFPENSES A@CS
*o to FS00 screen
*+ aGc 9 400100
"ompany code 9 .FA+
From menu! clic2 *+ aGc! select c7ange
*+ aGc 9 400=00
"ompany code 9 .FA+
From menu! clic2 *+ aGc! select c7ange
.ote: for all eApenditure accounts :e 7a-e to c7ange li2e t7is.
7. CREATION OF COST CENTRES transaction co! " DS?1
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) 'ast!r ata cost
c!ntr! ini2i&a% +roc!ssin) cr!at!
Fi!%s$
"ost centre 9 dept A
$alid from 9 to 4 1.4.2004 9 =1.12.9999
Press enter
.ame 9 dept A
Description 9 cost centre dept A
Person responsi,le 9 A
"ost centre category 9 1 9 production
8ierarc7y area 9 .FA+
"urrency 9 .0
Press enter
"ost centre 9 dept 5
$alid from 9 to 4 1.4.2004 9 =1.12.9999
Press enter
.ame 9 dept 5
Description 9 cost centre dept 5
Person responsi,le 9 5
140
"urrency 9 .0
Press enter
"ost centre 9 dept "
$alid from 9 to 4 1.4.2004 9 =1.12.9999
Press enter
.ame 9 dept "
Description 9 cost centre dept "
Person responsi,le 9 "
"urrency 9 .0
Press enter
;. CREATION OF COST CENTRE GROUPS transaction co! " DS=1
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) 'ast!r ata cost
c!ntr! )ro&+ cr!at!
Fi!%s$
"ost centre group 9 .FA+P0#D
Press enter
Description 9 production cost centre for .FA+
Select insert cost centre ,utton
Select cost centre 9 dept A
Select cost centre 9 dept 5
<. CREATION OF COST ELEMENT GROUP transaction co! " DA=1
!%!'!nt )ro&+ cr!at!
Fi!%s$
"ost element group 9 /#/A+&HP.
Press enter
Description 9 total eApenses for .FA+
Select insert cost element ,utton
*i-e range 400000-499999
Select sa-e ,utton
>. POSTING OF TRANSACTIONS IN FI
141
Fi!%s$
*o to F-02 screen
Document date 9 2=.12.2004
Posting date 9 2=.12.2004
Document type 9 SA
company code 9 .FA+
Posting 2ey 9 40
Account 9 400100
/eAt 9 salaries payment
Posting 2ey 9 30
Account 9 200100
Press enter
Amount - L
/eAt - ;
:. =OE TO 8IEE COST CENTRE EISE REPORTS transaction co! " DSB1
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) in.or'ation s0st!'
r!+orts .or cost c!ntr! acco&ntin) %in! it!'s cost c!ntr! act&a% %in! it!'s
Fi!%s$
Posting date 9 1.12.2004 to =1.12.2004
Select document ,utton 9 it gi-es transaction or -ouc7er information
1?. REPOST CO LINE ITEMS transaction co!s " DB;1
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) act&a% +ostin)s
r!+ost %in! it!'s !nt!r
Fi!%s$
Document num,er 9 gi-e F document num,er
"ompany code 9 .FA+
Bear 9 2004
Select line items and dou,le clic2
Fnder ne: aGc assignment! amount 9 =0000
"ost centre 9 dept 5
Select neAt ,utton
.e: account assignment! amount 9 20000
"ost centre 9 dept "
142
11. REPOST COSTS transaction co! " DB11N
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) act&a% +ostin)s
'an&a%%0 +ostin) o. costs !nt!r
Fi!%s$
"ost centre old - dept A
"ost element 9 400100
Amount 9 10000
"ost centre ne: 9 dept "
19. PLANNING PRIMARY COST transaction co! " DP?;
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) +%annin) cost A
acti2it0 in+&ts c#an)!
Fi!%s$
$ersion 9 0
From period 9 1
/o period 9 12
Fiscal year 9 2004
"ost centre group 9 .FA+
"ost element group 9 /#/A+&HP.
Select form ,ased entry ,utton
Select o-er-ie: screen
Planned fiAed cost against 400100 9 =@0000
Distri,ution 2ey 9 1
Select t7e element 400100
From menu! clic2 goto! select period screen
Planned fiAed cost against 400=00 9 %0000
Distri,ution 2ey 9 1
Select neAt com,ination ,utton or pre-ious com,ination
15. TO 8IEE 8ARIANCE REPORT transaction co! " SBALRB><?15;11
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) in.or'ation s0st!'
r!+orts .or cost c!ntr! acco&ntin) +%an@act&a% co'+arisons cost c!ntr!s
act&a%@+%an@2arianc!
Fi!%s$
14=
Fiscal year 9 2004
From period 9 9
/o period 9 9
Plan -ersion 9 0
"ost centre -alue 9 Dept A
Date: 23.12.2004
Actual #-er7ead Assessment
Apportion of ser-ice department costs to production department
16. CREATION OF SECONDARY COST ELEMENT transaction co! " DA?;
!%!'!nt ini2i&a% +roc!ssin) cr!at! s!conar0
Fi!%s$
Press enter
"ost element 9 1200000
$alid from 9 to 9 1.4.2004 to =1.12.9999
Press enter
.ame 9 S&0$/#P0#D
Description 9 ser-ice to production
"ost element category 9 42 9 assessment
17. CREATION OF ASSESSMENT CYCLE transaction co! " SBALRB><??7<69
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) +!rio !n c%osin)
c&rr!nt s!ttin)s !.in! ass!ss'!nt
Fi!%s$
Dou,le clic2 on create actual assessment
"ycle 9 .FA+1
Start date 9 1.4.2004
Press enter
/eAt 9 ser-ice to production
Select iterati-e c7ec2 ,oA 'it ta2es only net results(
Select attac7 segment ,utton
Segment name 9 S&0$/#P0#D
Description 9 ser-ice to production
Assessment cost element 9 1200000
144
Sender rule 9 posted amounts
S7are in J - 100J
Select actual -alue origin
0ecei-er rule 9 fiAed percentages
Select sendersGrecei-ers ta,
Sender cost centre 9 Dept "
0ecei-er cost centre 9 .FA+P0#D
Select recei-ing tracing factor ta,
Dept A 9 @0J
Dept 5 9 40J
1;. ASSESSMENT RUN transaction co! " DSU7
Pat#$ acco&ntin) contro%%in) cost c!ntr! acco&ntin) +!rio !n c%osin)
sin)%! .&nctions a%%ocations ass!ss'!nt
Fi!%s$
Period from 9 9
Period to 9 9
Fiscal year 9 2004
Deselect teAt run c7ec2 ,oA
Select detailed lists
"ycle name 9 .FA+1
Select recei-er ,utton
*o to ?S51 screen to see t7e cost centre -alued
"ost centre 9 Dept "
INTERNAL ORDERS
/o 2no: -e7icle :iseGtelep7one :iseGproduction order costsGeA7i,ition costs
nternal #rders

0eal orders statistical orders
'Furt7er settlement possi,le( '#nly for information(
1. DEFINE ORDER TYPES transaction co! " DOT9BFUNCAREA
143
Pat#$ SPRO contro%%in) int!rna% or!rs or!r 'ast!r ata !.in! or!r
t0+!s
Fi!%s$
#rder category 9 01 9 internal order controlling
Press enter
#rder type 9 .FA+$
$e7icle order type for .FA+
Planning profile 9 000001 9 general ,udgetGplan profile
#,6ect clause 9 o-er7ead costs
Select release immediately c7ec2 ,oA 'important(
Press enter
Select assignGc7ange inter-als ,utton
Dou,le on .FA+$
Select motor pool A 9 OOOOOOOOOOOOOOOOO 'eAternal( c7ec2 ,oA
9. CREATION OF FIELD STATUS GROUP MADING COST CENTRE A
INTERNAL ORDER MANDATORY
oc&'!nt %in! it!' contro%s 'aintain .i%! stat&s 2ariant
Fi!%s$
Select field status -ariant .FA+
Dou,le clic2 on field status groups
Select *004
Select *002
/eAt 9 cost accounts '""E#( re<uired
Press enter
Select sa-e ,utton
Select *002 and dou,le clic2
Dou,le clic2 on additional account assignments 9 "#GPP order a re<uired entry
5. CREATION OF G L ACCOUNT PETROL EFPENSES
Fi!%s$
*o to FS00 screen
*+ aGc 9 400=0=
"ompany code 9 .FA+
14@
*+ aGc 9 400=02
"ompany code 9 .FA+
Press enter
S7ortGlong teAt 9 petrol eApenses
Select sa-e ,utton
Press enter
"ategory 9 1 9 primary costGcost reducing re-enue
6. CREATION OF INTERNAL ORDER transaction co! " DO?1
Pat#$ acco&ntin) contro%%in) int!rna% or!rs 'ast!r ata s+!cia%
.&nctions or!rs cr!at!
Fi!%s$
#rder type 9 .FA+$
Press enter
#rder 9 AP9A CCCC
S7ort teAt 9 -e7icle num,er AP9A CCCC
Select statistical order c7ec2 ,oA
#ne more order
#rder type 9 .FA+$
Press enter
#rder 9 AP9A 9999
/eAt 9 -e7icle num,er AP9A 9999
Select statistical order c7ec2 ,oA
Select sa-e ,utton or "tl;S
7. POSTING OF TRANSACTION IN FI
Fi!%s$
*o to F-02 screen
Document type 9 SA
"ompany code 9 .FA+
Posting 2ey 9 40
14%
Account 9 400=0=
Press enter
Amount 9 430000
#rder 9 AP9A CCCC
Kuantity 9 1000
Fnit of measurement 9 + 9 liters
/eAt 9 petrol eApenses
Posting 2ey 9 30
Account 9 200100
Press enter
Amount - L
/eAt - ;
;. TO 8IEE INTERNAL ORDER REPORT transaction co! " DOB1
Pat#$ acco&ntin) contro%%in) int!rna% or!rs in.or'ation s0st!'
r!+orts .or int!rna% or!rs %in! it!'s or!rs act&a% %in! it!'s
Fi!%s$
#rder num,er 9 AP9A CCCC
Select document ,utton
<. REPOST CO LINE ITEMS transaction co! " DB;1
Pat#$ acco&ntin) contro%%in) int!rna% or!rs act&a% +ostin)s r!+ost %in!
it!'s !nt!r
Fi!%s$
F document num,er 9 document num,er as per step num,er 3 a,o-e
Select t7e item and dou,le clic2
Amount 9 9000
Kuantity 9 200
#rder 9 AP9A 9999
>. REPOSTS COSTS transaction co! " DB11N
Pat#$ acco&ntin) contro%%in) int!rna% or!rs act&a% +ostin)s 'an&a%
r!+ostin) o. costs !nt!r
14C
Fi!%s$
"7ange t7e screen -ariant 9 cost centreGorderGpersonal num,er
"ost centre old 9 dept A
#rder old 9 AP9A CCCC
"ost element 9 400=0=
Amount 9 4300
"ost centre ne: 9 dept A
#rder ne: 9 AP9A 9999
Kuantity 9 100
Fnit of measurement 9 +
:. PLANNING INTERNAL ORDER EISE transaction co! " DPF;
Pat#$ acco&ntin) contro%%in) int!rna% or!rs +%annin) cost A acti2it0
in+&ts c#an)!
Fi!%s$
$ersion 9 0
From period 9 9
/o period 9 9
Fiscal year 9 2004
#rder 9 AP9A CCCC
"ost element 9 400=0=
Select form ,ased entry ,utton
Select o-er-ie: ,utton
/otal planning cost 9 23000
1?. TO 8IEE PLAN@ACTUAL 8ARIANCE REPORT transaction co! "
SBALRB><?19::5
Pat#$ acco&ntin) contro%%in) int!rna% or!rs in.or'ation s0st!'
r!+orts .or int!rna% or!rs +%an@act&a% co'+arisons or!r act&a%
+%an@2arianc!
Fi!%s$
Fiscal year 9 2004
From period 9 9
/o period 9 9
Plan -ersion 9 0
#rder -alue 9 AP9A CCCC
149
Date: 2@.12.2004
Pro&ct Costin)
$aluation of Finis7ed goods E Mor2 in Progress
Data comes from 11GPPGFG"#
Fse 1000 company code
&ac7 department :ill ,e called as :or2 center
$aluation :ill ,e done at cost of goods manufactured le-el and s7ould ,e ,ased
on standard cost and at t7e mont7 end :e get actual E -ariances arise
Product passing t7roug7 different department is 2no:n as routing
Product cost calculation
)))))))))))))))))))))))))))))))))))))))))))))))))
"ost estimate :it7 "ost estimate :it7out
Kuantity Structure Kuantity Structure
'PP is implemented( 'PP is not implemented(
1. CREATION OF MATERIAL MASTER transaction co! " MM?1
Pat#$ %o)istics 'at!ria% 'ana)!'!nt 'at!ria% 'ast!r 'at!ria% cr!at!
*)!n!ra%, i''!iat!%0
Fi!%s$
1aterial 9 F*10
ndustry sector 9 mec7anical engineering
1aterial type 9 finis7ed product
Press select -ie:s ,utton
Select 9 10P1! 10P2! :or2 sc7eduling! general plant dataGstorage 1! accounting 1!
costing 1! costing 2
Select organiNation le-els ,utton
Plant 9 1000
Storage location -0002
Press enter
Description 9 finis7ed goods10
5asis unit of measurement 9 2g
10P type 9 PD 9 10P
10P controller 9 101 9 PP general
+ot siNe 9 &A 9 lot for lot order <uanity
Select 10P 2 ta,
Sc7edule margin 2ey 9 001
n 7ouse production 9 0 days
Select :or2 sc7eduling ta,
130
Press enter
Production sc7eduler 9 101
Select accounting 1 ta,
Standard price 9 200
Select costing 1 ta,
#-er7ead group 9 SAP10 general
Select :it7 <uantity structure c7ec2 ,oA
9. CREATION OF RAE MATERIAL MASTER
Fi!%s$
*o to 1101 screen
1aterial 9 0110
1aterial type 9 01
Select general plan dateGstorage 1
Select accounting 1
Select organisation le-els ,utton
Plant 9 1000
Storage location 9 0001
Press enter
Description 9 0110
5ase unit of measurement 9 2g
*i-e t7e -aluation class 9 =000 9 011
Price control 9 $
1o-ing price 9 30
#ne more ra: material master
1aterial 9 0111
1aterial type 9 01
Select general plan dateGstorage 1
Select accounting 1
Plant 9 1000
Press enter
Description 9 0111
5ase unit of measurement 9 2g
131
*i-e t7e -aluation class 9 =000 9 011
Price control 9 $
1o-ing price 9 %3
5. CREATION OF BILL OF MATERIAL transaction co! " CS?1
Pat#$ %o)istics +ro&ction 'at!r ata /i%%s o. 'at!ria% /i%% o. 'at!ria%
'at!ria% BOM cr!at!
Fi!%s$
1aterial 9 F*10
Plant 9 1000
5#1 usage 9 1 9 production
Press enter
"omponent 0110
Kuantity 9 1
"omponent 0111
Kuantity 9 1
6. CREATION OF SECONDARY COST ELEMENT
Fi!%s$
*o to ?A0@ screen
"ontrolling area 9 1000
Press enter
"ost element 9 =000000
$alid from 9 01.01.2004
$alid to 9 =1.12.9999
Press enter
.ame 9 electricity allocation
"ost element category 9 4= 9 internal acti-ity allocation
7. CREATION OF ACTI8ITY TYPE transaction co! " DL?1
Pat#$ acco&ntin) contro%%in) cost c!nt!r acco&ntin) 'ast!r ata acti2it0
t0+! ini2i&a% +roc!ssin) cr!at!
Fi!%s$
Acti-ity type 9 p7our
$alid from 9 01.01.2004
$alid to 9 =1.12.9999
Press enter
.ame 9 electricity 7ours
132
Acti-ity unit 9 7
"ost center category - L - all cost center categories
Acti-ity type category 9 1 9 manual entry manual allocation
Allocation cost element 9 =000000
;. CREATION OF GL A COST ELEMENT - ELECTRICITY
Fi!%s$
*o to FS00 screen
*+ aGc 9 41@113
"ompany code 9 1000
*+ aGc 9 41@101
"ompany code 9 1000
Press enter
/eAt 9 electricity
Press enter
"ost element category 9 1
<. CREATION OF COST CENTRE
Fi!%s$
*o to ?S01 screen
"ost center 9 Dept 5
$alid from 9 1.1.2004
$alid to 9 =1.12.9999
Press enter
.ame 9 Dept 5
Description 9 department 5
Personal responsi,le 9 5
"ost center category 9 1 9 production
8ierarc7y area 9 81 9 standard 7ierarc7y
"ompany code 9 1000
5usiness area 9 1000
Press enter
>. CREATION OF COST CENTRE GROUP
Fi!%s$
*o to ?S81 screen
13=
"ost center 9 1000*0P
Press enter
Description 9 1000 group
Select insert cost center ,utton
"ost center 9 dept 5
:. PLANNING COST CENTER EISE
Fi!%s$
*o to ?P0@ screen
$ersion 9 0
From period 9 12
/o period 9 12
Fiscal year 9 2004
"ost center 9 dept 5
"ost element 9 41@113
Select form ,ased ,utton
Select o-er-ie: screen ,utton
Planned fiAed cost 9 100000
1?. PLANNING ACTI8ITY =OURS transaction co! " DP9;
Pat#$ acco&ntin) contro%%in) cost c!nt!r acco&ntin) +%annin) acti2it0
o&t+&t@+ric!s c#an)!s
Fi!%s$
$ersion 9 0
From period 9 12
/o period 9 12
Fiscal year 9 2004
"ost center 9 Dept 5
Acti-ity type 9 p7our
Select form ,ased ,utton
Select o-er-ie: screen
Plan acti-ity 9 10000
Fnit of measurement 9 7
11. PRICE CALCULATION transaction co! " DSPI
Pat#$ acco&ntin) contro%%in) cost c!nt!r acco&ntin) +%annin) a%%ocations
+ric! ca%c&%ation
Fi!%s$
134
"ost center group 9 1000*0P
Select no ,usiness processes
$ersion 9 0
From period 9 12
/o period 9 12
Fiscal year 9 2004
Select detailed lists
.ote: t7e a,o-e standard settings from 1 9 11 are t7e 6o, of 11 consultant.
19. CREATION OF EORD CENTER transaction co! " CR?1
Pat#$ %o)istics +ro&ction 'ast!r ata 3or1 c!nt!rs 3or1 c!nt!r
cr!at!
Fi!%s$
Plant 9 1000
Mor2 center 9 dept 5
Mor2 center category 9 0001 9 mac7ine
Press enter
Description 9 :or2 center department ,
Select costing ta,
Standard date 9 01.01.2004
"ost center - dept 5
1ac7ine acti-ity type - p7our
Performance unit 9 7
15. CREATION OF ROUTINGS transaction co! " CA?1
Pat#$ %o)istics +ro&ction 'ast!r ata ro&tin)s ro&tin)s stanar
ro&tin)s cr!at!
Fi!%s$
1aterial 9 F*10
Plant 9 1000
Press enter
Fsage 9 1
Status 9 4 9 released 'general(
Select operations ,utton
Mor2 center 9 dept 5
"ontrol 2ey 9 pp01 9 in 7ouse production
Select t7e operation E dou,le clic2
133
1ac7ine 9 3
8ours 9 7
16. CREATION OF COST S=EET
Pat#$ SPRO contro%%in) +ro&ct cost contro%%in) +ro&ct cost +%annin)
/asic s!ttin)s .or 'at!ria% costin) o2!r#!a !.in! costin) s#!!ts
Fi!%s$
Select cost s7eet 9 "#*1 9cost of goods manufactured
Dou,le clic2 on costing s7eet ro:s folder
Select 10 9 01
Dou,le clic2 on ,ase folder
Press enter
Select 20 9 material o-er7ead
Dou,le clic2 on o-er7ead rate
Press enter
Select @0 9 production costs
Dou,le clic2 on ,ase
Press enter
"ost element 9 41@113
17. ASSIGNMENT OF COST S=EET IN STANDARD COST ESTIMATE
transaction co! " ODDN
Pat#$ SPRO contro%%in) +ro&ct cost contro%%in) +ro&ct cost +%annin)
'at!ria% cost !sti'at! 3it# K&antit0 str&ct&r! !.in! costin) 2ariants
Fi!%s$
"osting -ariants 9 PP"1
Select PP"1
Select -aluation -ariant ,utton
Select o-er7ead ta,
Assign costing s7eet 9 "#*1
1;. TO C=ECD E=IC= PERIOD IS OPEN FOR MM transaction co! " MM?5
13@
Pat#$ %o)istics 'at!ria% 'ana)!'!nt 'at!ria% 'ast!r 'at!ria% is+%a0
is+%a0 c&rr!nt
Fi!%s$
1aterial 9 F*10
Select accounting 1
Plant 9 1000
Press enter
1<. TO OPEN DECEMBER PERIOD transaction co! " MMP8
Pat#$ %o)istics 'at!ria% 'ana)!'!nt 'at!ria% 'ast!r ot#!r c%os! +!rio
Fi!%s$
"ompany code 9 1000
Period 9 12
Fiscal year 9 2004
Select c7ec2 E close period
1>. CREATION OF COST ESTIMATE EIT= MUANTITY STRUCTURE
transaction co! " CD11N
Pat#$ acco&ntin) contro%%in) +ro&ct cost contro%%in) +ro&ct cost
+%annin) 'at!ria% costin) cost !sti'at! 3it# K&antit0 str&ct&r! cr!at!
Fi!%s$
1aterial 9 F*10
Plant 9 1000
"osting -ariant 9 PP"1
Press enter
"osting date from 9 2@.12.2004
Kuantity structure date 9 2@.12.2004
$aluation date 9 2@.12.2004
Press enter
Select sa-e ,utton
Press enter for itemiNation
*o to 110= screen
1aterial 9 F*10
Select costing 2
Select organisation le-el ,utton
Plant 9 1000
13%
Press enter
.ote: mar2ing updates future price! releasing updates current price
1:. PRICE UPDATE transaction co! " CD96
+%annin) 'at!ria% costin) +ric! &+at!
Fi!%s$
Posting periodGFiscal year 9 12! 2004
"ompany code 9 1000
Plant 9 1000
1aterial 9 F*10
Select :it7 list output
Select mar2ing allo:ance ,utton
Select company code 9 1000
Deselect test run
Select material F*10
Select release ,utton
Select F*10
.ote: t7e a,o-e standard settings from 12 9 19 are t7e 6o, of PP consultant.
9?. CREATION OF PRODUCTION ORDER transaction co! " CO?1
Pat#$ %o)istics +ro&ction +ro&ction contro% or!r cr!at! 3it#
'at!ria%
Fi!%s$
1aterial 9 F*10
Production plant 9 1000
Planning plant 9 1000
#rder type 9 PP01 9 standard production order
Press enter
/otal <uantity 9 10
Start date 9 2@.12.2004
Finis7ed date 9 2@.12.2004
13C
Select cost order ,utton
gnore :arning messages
Press enter
From menu! clic2 goto! select costs analysis
Select release order ,utton
Select sa-e ,utton
From menu! clic2 order! select display enter
Select assignment ta,
0eser-ation num,er 9 1%41@ 'note t7is num,er(
91. RAE MATERIAL STOCD ENTRY T=ROUG= DATA TADEO8ER
transaction co! " MB1C
Pat#$ %o)istics 'at!ria% 'ana)!'!nt in2!ntor0 'ana)!'!nt )oos
'o2!'!nt )oos r!c!i+t ot#!r
Fi!%s$
From menu! clic2 mo-ement type! select receipt initial stoc2 entry'o:n( to
unrestricted
Plant 9 1000
Press enter
tem 1 9 0110
Kuantity 9 100
tem 2 9 0111
Kuantity 9 100
99. RAE MATERIAL ISSUE transaction co! " MB1A
'o2!'!nt )oos iss&!
Fi!%s$
Select to reser-ation ,utton
0eser-ation num,er 9 1%41@
Press enter
Kuantity 9 11
Sa-e
/o t7e accounting entry! from menu! clic2 goods issue! select display
Select accounting document ,utton
Dou,le clic2 on accounting document num,er
95. ASSIGN COST ELEMENT TO LINE ID *FOR EIP, transaction co! "
ODGB
139
Pat#$ SPRO contro%%in) +ro&ct cost contro%%in) cost o/-!ct contro%%in)
+ro&ct cost /0 or!r +!rio !n c%osin) 3or1 in +roc!ss !.in!
assi)n'!nt
Fi!%s$
Select t7e item 7a-ing F? line D
1ar2ed element 9 000=;;;;;;
Press enter
96. EIP DETERMINATION transaction co! " DDAF
Pat#$ acco&ntin) contro%%in) +ro&ct cost contro%%in) cost o/-!ct
contro%%in) +ro&ct cost /0 or!r +!rio !n c%osin) sin)%! .&nctions
3or1 in +roc!ss ini2i&a% +roc!ssin) ca%c&%at!
Fi!%s$
#rder num,er 9 @0002%43
Mor2 in process to period 9 12
Fiscal year 9 2004
0esult analysis '0A( -ersion 9 0
Deselect t7e test run c7ec2 ,oA
97. SETTLEMENT OF EIP transaction co! " DO>>
s!tt%!'!nt ini2i&a% +roc!ssin)
Fi!%s$
#rder num,er 9 @0002%43
Settlement period 9 12
Fiscal year 9 2004
Select c7ec2 transaction data
Select detail list ,utton
Select accounting document num,er
1@0
9;. CONFIRMATION OF ORDER transaction co! " CO11
Pat#$ %o)istics +ro&ction +ro&ction contro% con.ir'ation !nt!r .or
o+!ration *6.;C,@ti'! ta1!n *6.<EE,
Fi!%s$
#rder 9 @0002%43
#peration 9 0010
Press enter
Select final confirmation radio ,utton
1ac7ine 9 33
9<. PRODUCTION RECEIPT transaction co! " MB51
'o2!'!nt )oos r!c!i+t .or or!r
Fi!%s$
Posting date 9 =1.12.2004
1o-ement type 9 101
#rder num,er- @0002%43
Plant 9 1000
Press enter
/o see t7e accounting document! from menu! clic2 goods receipt! select display enter
Select accounting document num,er
9>. TO C=ANGE T=E ORDER TEC=NICALLY COMPLETE transaction co!
" CO?9
Pat#$ %o)istics +ro&ction +ro&ction contro% or!r c#an)!
Fi!%s$
#rder num,er 9 @0002%43
Press enter
From menu! clic2 functions! select restrict processing tec7nically complete '/&"#(
9:. TO CALCULATE T=E 8ARIANCES transaction co! " DDS9
2arianc!s ini2i&a% +roc!ssin)
1@1
Fi!%s$
#rder num,er 9 @0002%43
Period 9 12
Fiscal year 9 2004
Press selected target cost -ariances
Select detailed list c7ec2 ,oA
5?. COST ESTIMATE EIT=OUT MUANTITY STRUCTURE *i. PP is not
i'+%!'!nt!, transaction co! " DDPAN
+%annin) 'at!ria% costin) cost !sti'at! 3it#o&t K&antit0 str&ct&r! cr!at!
Fi!%s$
1aterial 9 F*10
Plant 9 1000
Press enter
"osting date from 9 01.01.2003
"osting date to 9 =1.12.9999
$aluation date 9 01.01.2003
Press enter
"ategory 9 1 9 material
0esource 9 0110
Plant 9 1000
Kuantity - 2
"ategory 9 1 9 material
0esource 9 0111
Plant 9 1000
Kuantity 9 2
"ategory 9 & 9 internal acti-ity
0esource 9dept 5
Plant 9 p7our
8ours- 3
Press enter
.ote: after a,o-e step! :e can do mar2ing E releasing
51. RE8ERSAL OF EIP A SETTLEMENT OF 8ARIANCES TO GL ACCOUNTS
transaction co! " DDAF
1@2
3or1 in +roc!ss ini2i&a% +roc!ssin) ca%c&%at!
Fi!%s$
#rder num,er 9 @0002%43
Mor2 in process to period 9 12
Fiscal year 9 2004
For settlement of :or2 in process! go to ?#CC screen
#rder num,er 9 @0002%43
Settlement period 9 12
Fiscal year 9 2004
Select c7ec2 transaction data
Select accounting document for accounting entry
Date: 2C.12.2004
Pro.it c!nt!r acco&ntin)
ProfitGlocation :ise profita,ility
Profita,ility can ,e depicted in t:o scenarios
1. Scenario 9 only profita,ility
5usiness area
Product 1 product 2 product =
2. Scenario 9 profita,ility E ,alance s7eet items
8ydera,ad 5angalore 1um,ai
5usiness area ,usiness area ,usiness area
Product 1 product 2 product =
Ad-antage of profit center accounting is deri-ation rules 9 not re<uired to post
1@=
&A: eApenditure 9 t7roug7 cost centers! re-enues 9 automatic aGc assignment! ,Gs
item 9 t7roug7 ,usiness area
Me 7a-e to create dummy profit center
1. SET CONTROLLING AREA transaction co! " ODDS
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) /asic s!ttin)s s!t
contro%%in) ar!a
Fi!%s$
Press enter
9. MAINTAIN CONTROLLING AREA SETTINGS transaction co! " ODE7
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) /asic s!ttin)s
contro%%in) ar! s!ttin)s 'aintain contro%%in) ar!a s!ttin)s
Fi!%s$
Standard 7ierarc7y 9 .FA+
Select elimination of internal ,usiness -olume
Profit center local currency type 9 20 9 controlling area currency
Select confirm ,utton
Select store transaction currency
5. CREATION OF DUMMY PROFIT CENTER transaction co! " DE7:
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) 'ast!r ata +ro.it
c!nt!r cr!at! &''0 +ro.it c!nt!r
Fi!%s$
Dou,le clic2 on dummy profit center
Dummy profit center 9 .Fdummy
Select ,asic data
.ame 9 .fdummy
Description 9 dummy profit center for .FA+
Profit center group 9 .FA+
6. SET CONTROL PARAMETERS FOR ACTUAL DATA transaction co! "
1DEF
contro%%in) ar!a s!ttin)s acti2at! ir!ct +ostin)s s!t contro% +ara'!t!rs .or
act&a% ata
1@4
Fi!%s$
From year 9 2004
Select line item c7ec2 ,oA
Select online transfer
7. MAITAIN PLAN 8ERSIONS
contro%%in) ar!a s!ttin)s acti2at! ir!ct +ostin)s +%an 2!rsions 'aintain
+%an 2!rsions
Fi!%s$
Select 0 9 planGactual -ersion
Dou,le clic2 on settings for profit center accounting
Bear 9 2004
Select online transfer c7ec2 ,oA
Select line items c7ec2 ,oA
&0 type 'foreign currency( 9 5 9 ,an2 setting
;. DEFINE NO. RANGES FOR LOCAL DOCUMENTS transaction co! " GB?9
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) act&a% +ostin)s /asic
s!ttin)s act&a% !.in! n&'/!r ran)!s .or %oca% oc&'!nt
Fi!%s$
Select actual document from direct posting :it7 *501
From menu! clic2 inter-al ,utton
Bear 9 2004
From num,er 91
/o num,er 9 100000
Press enter
Select plan document from direct posting :it7 *501
From menu! clic2 inter-al ,utton
Bear 9 2004
/o num,er 9 200000
Press enter
<. CREATION OF PROFIT CENTERS transaction co! " DE71
1@3
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) 'ast!r ata +ro.it
c!nt!r ini2i&a% +roc!ssin) cr!at!
Fi!%s$
Profit center 9 product 1
Press enter
Analysis period 9 01.01.2004 to =1.12.9999
.ame - product 1
+ong teAt 9 profit center product 1
Person responsi,le 9 A
Select acti-ate ,utton 'it acti-ates E sa-es(
Press enter
.ame - product 2
+ong teAt 9 profit center product 2
Person responsi,le 9 5
Select acti-ate ,utton 'it acti-ates E sa-es(
>. ASSIGNMENT OF PROFIT CENTER IN COST CENTER transaction co! "
DS?9
Pat#$ acco&ntin) contro%%in) cost c!nt!r acco&ntin) 'ast!r ata cost
c!nt!r ini2i&a% +roc!ssin) c#an)!
Fi!%s$
"ost center - dept A
Press enter
Press enter
"ost center - dept 5
Press enter
Press enter
:. CREATIONOF RE8ENUE ELEMENT SALES
Fi!%s$
*o to FS00 screen
*+ aGc 9 =00000
"ompany code- .FA+
1@@
Press enter
"ost element category 9 11 9 re-enue
1?. MAITAIN AUTOMATIC A@C ASSIGNMENT OF RE8ENUE ELEMENT
transaction co! " ODB:
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) act&a% +ostin)s
'aintain a&to'atic a@c assi)n'!nt o. r!2!n&! !%!'!nt
Fi!%s$
"ompany code 9 .FA+
"ost element 9 =00000
Account assignment detail 92 9-,usiness area is mandatory
Select t7e cost element :7at :e 7a-e created
Dou,le clic2 detail per ,usiness areaG-aluation area
5usiness area 9 .FA8 '7ydera,ad(
5usiness area 9 .FA5 ',angalore(
11. C=OOSE ADDITIONAL BALANCE S=EET A PROFIT AND LOSS
ACCOUNTS transaction co! " 5DE=
Pat#$ SPRO contro%%in) +ro.it c!nt!r acco&ntin) act&a% +ostin)s c#oos!
aitiona% /a%anc! s#!!t A +ro.it an %oss acco&nts
Fi!%s$
Select c7oose accounts
AGc from 9 100000
AGc to 9 299999
Default profit center 9 product 1
Select profit center details ,utton
Select create step ,utton
Description 9 profit center deri-ation t7roug7 ,usiness area for ,alance s7eet items
Select drag do:n menu under source fields
Select *S5&0 9 ,usiness area
Select maintain rule -alues ,utton
Select source field inter-al onGoff ,utton
1@%
AGc from 9 100000
AGc to 9 299999
AGc from 9 100000
AGc to 9 299999
19. PLANNING PROFIT CENTER EISE FOR P A L ACCOUNTS transaction
co! " <DE1
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) +%annin)
cost@r!2!n&!s c#an)!
Fi!%s$
Press enter
$ersion 9 0
From period 9 9
/o period 9 9
Fiscal year 9 2004
"ompany code 9 .FA+
Account from 9 =00000
Account to 9 499999
Select form ,ased entry
Sales 9 300000- '- indicates credit item(
Salaries 9 400000
+i2e :e 7a-e to do for all profit E loss items
15. PLANNING FOR BALANCE S=EET ACCOUNTS transaction co! " <DE5
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) +%annin) /a%anc!
s#!!t acco&nts c#an)!
Fi!%s$
$ersion 9 0
From period 9 9
/o period 9 9
Fiscal year 9 2004
"ompany code 9 .FA+
1@C
Account num,er 9 100000 9 299999
Select form ,ased entry
#Gs eApenses 9 200000- '- indicates credit item(
"as7 9 200000
+i2e t7is :e 7a-e to do for all ,alance s7eet items
16. POSTING OF TRANSACTIONS IN FI
Fi!%s$
*o to F-02 screen
Document date 9 =0.12.2004
Document type 9 SA
"ompany code 9 .FA+
Posting 2ey 9 40
Account 9 200100
Press enter
Amount 9 430000
/eAt 9 cas7 sales
Posting 2ey 9 30
Account 9 =00000
Press enter
Amount - L
/eAt - ;
Same :ay post eApense
*o to F-02 screen
Document date 9 =0.12.2004
Document type 9 SA
"ompany code 9 .FA+
Posting 2ey 9 40
Account 9 400100
Press enter
Amount 9 423000
/eAt 9 cas7 sales
Posting 2ey 9 30
Account 9 200100
Press enter
Amount - L
1@9
/eAt - ;
17. TO SEE PROFIT CENTER REPORT transaction co! " SBALRB><?1559;
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) in.or'ation s0st!'
r!+orts .or +ro.it c!nt!r acco&ntin) int!racti2! r!+ortin) +ro.it c!nt!r
)ro&+ +%an@act&a% 2arianc!
Fi!%s$
From period 9 9
/o period 9 9
Fiscal year 9 2004
Plan -ersion 9 0
Profit center -alue 9 product 1
Profit E loss -alues 9 =00000 9 499999
1;. PLAN ACTUAL 8ARIANCE FOR BALANCE S=EET ITEM transaction
co! " SBALRB><?1555;
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) in.or'ation s0st!'
r!+orts .or +ro.it c!nt!r acco&ntin) int!racti2! r!+ortin) +ro.it c!nt!r
)ro&+ +%an act&a% 2arianc! .or /a%anc! s#!!t it!'
Fi!%s$
From period 9 9
/o period 9 9
Fiscal year 9 2004
Plan -ersion 9 0
Profit center -alue 9 product 1
5alance s7eet -alues 9 100000 9 299999
1<. TRANSFER FROM ONE PROFIT CENTER TO ANOT=ER PROFIT
CENTER transaction co! " :DE?
Pat#$ acco&ntin) contro%%in) +ro.it c!nt!r acco&ntin) act&a% +ostin)s
+ro.it c!nt!r oc&'!nt !nt!r
Fi!%s$
Select t7e layout 001 9 document profit center account
Select entry screen ,utton
1%0
Profit center 9product 1
Account 9 400100
Amount 9 3000-
Profit center 9product 2
Account 9 400100
Amount 9 3000
Pro.ita/i%it0 Ana%0sis *CO-PA,
/o 2no: profita,ility for num,er of parameters li2e productGsales
organiNationGplant :ise profita,ility
t is called as data cu,e
Data flo:s from PP 11 F "# SD "#PA
t can ,e cost ,asedGaccounting ,ased or ,ot7
#perating concern greater t7an or e<ual to controlling area
8ere :e use t7e term called data structure
"7aracteristics -alue fields
&A: customer! product! plant! sales &A: sales! cost of goods sold
&mployee! material group
Me use term called profita,ility segment
System define c7aracteristics user defined c7aracteristics
1. MAINTAIN OPERATING CONCERN transaction co! " DEA?
Pat#$ SPRO contro%%in) +ro.ita/i%it0 ana%0sis str&ct&r!s !.in!
o+!ratin) conc!rn 'aintain o+!ratin) conc!rn
Fi!%s$
#perating concern 9 .F12 'must ,e of 4 digits (
Press enter
Description 9 operating concern for .FA+
Select costing ,ased
Select accounting ,ased c7ec2 ,oAes
1%1
Select attri,utes ta,
#perating concern currency 9 .0
Select company code currency
Fiscal year -ariant 9 $=
Select data structure ta,
Select ?11A?+ 9 material groups
Select left arro:
Select -alue fields ta,
Select $$010 9 re-enues
Select left arro:
Select $$140 9 cost of goods sold
Select left arro:
From menu! clic2 data structure! select acti-ate
Select yes for t7e message Qgenerate t7e operating concern en-ironmentR
9. DEFINE PROFITABILITY SEGMENT C=ARACTERISTICS transaction
co! " DEM5
Pat#$ SPRO contro%%in) +ro.ita/i%it0 ana%0sis str&ct&r!s !.in!
+ro.ita/i%it0 s!)'!nt c#aract!ristics *s!)'!nt %!2!% c#aract!ristics,
Fi!%s$
#perating concern 9 .F12
Press enter
Product 9 costing ,ased E accounting ,ased
"ustomer 9 costing ,ased E accounting ,ased
5. ASSIGN CONTROLLING AREA TO OPERATING CONCERN
Pat#$ SPRO !nt!r+ris! str&ct&r! assi)n'!nt contro%%in) assi)n
contro%%in) ar!a to o+!ratin) conc!rn
Fi!%s$
Press enter
For .FA+ controlling area! operating concern is .F12
6. DEFINE NUMBER RANGES FOR ACTUAL POSTINGS - transaction co! "
DEN1
1%2
Pat#$ SPRO contro%%in) +ro.ita/i%it0 ana%0sis .%o3s o. act&a% 2a%&!s
initia% st!+s !.in! n&'/!r ran)!s .or act&a% +ostin)s
Fi!%s$
#perating concern 9 .F12
1aintain groups ,utton
Select generated group c7ec2 ,oA
From menu! clic2 inter-al! select maintain
From 9 1
/o 9 9999999999
7. ASSIGN SD CONDITIONS TO CO-PA 8ALUE FIELDS transaction co! "
DE6I
trans.!r o. /&i%in) .%o3s assi)n 2a%&! .i!%s assi)n'!nt o. s conitions
Fi!%s$
Dou,le clic2 on assignment of SD conditions to "#PA -alue fields
#pen one more session :it7 ?&4
Fse company code 1000 and operating concern D&A
"ondition type in SD 9 P000 9 price
"ondition type in "#PA 9 $$010 9 re-enues
"ondition type in SD 9 $P0S 9 cost
"ondition type in "#PA 9 $$010 9 cost of goods sold
n original session
"ondition type 9 P000
$alue field 9 $$010
"ondition type 9 $P0S
$alue field 9 $$140
;. ACTI8ATE PROFITABILITY ANALYSIS transaction co! " DEDE
trans.!r o. /&i%in) .%o3s assi)n 2a%&! .i!%s acti2at! +ro.ita/i%it0 ana%0sis
Fi!%s$
For controlling area .FA+! select t7e acti-e status 4 9 component acti-e for ,ot7 types of
profita,ility analysis
<. TO 8IEE T=E REPORT transaction co! " DE5?
1%=
Pat#$ acco&ntin) contro%%in) +ro.ita/i%it0 ana%0sis in.or'ation s0st!'
!C!c&t! r!+ort
Fi!%s$
Dou,le clic2 on D&S-030 9 actual data
Select classic drill do:n report
/o -ie: customer :ise report! from menu! clic2 na-igate! select s:itc7 drill do:n
Dou,le clic2 on customer
/o see product :ise report! from menu! clic2 na-igate! select s:itc7 drill do:n
Dou,le clic2 on product
Date: 01.12.2004
Int!)ration
#rganiNation structure
"ompany
"ompany code
F area 11 area factory SD area
',usiness 'plant( depot 'sales organiNation(
area( port
Storage locations Distri,ution c7annel
Di-ision
0a: finis7ed stores pac2ing
1aterial goods material product
group
"ompany location eAport region :ise
As a :7ole
Directly t7roug7 agents
.ote: integrationGassignment can ,e done in t:o :ays
1. 5usiness area 'F( plant '11( sales organiNation 'SD(
2. 5usiness area 'F( sales organiNation 'SD(
1aterial types : similar to aGc groups in general ledger
1%4
0a: material 9 0#8 9 $ 9 mo-ing a-erage
Stores E spares 9 &0SA 9 $ 9 mo-ing a-erage
Pac2ing material 9 $&0P 9 $ 9 mo-ing a-erage
Finis7ed goods 9 F&0/ 9 S 9 standard price
Semi finis7ed goods 9 8A+5 9 $ 9 mo-ing a-erage
/raded goods 9 8AMA 9 $ 9 mo-ing a-erage
Ser-ices 9 D&. 9 $ 9 mo-ing a-erage
7ere :e create material master E to ,e created at plant le-el
material master num,er range can ,e internalGeAternal
material masters :ill 7a-e num,er of -ie:s li2e ,asic data! purc7ase data! sales
data! 10P data! plant! <uality! :are7ouse management! accounting! costing etc
all t7e a,o-e data :ill ,e filled ,y different departmentGpersons
SAP does not support purc7ase accounting E supports only in-entory accounting
Mat!ria% 'ast!r cr!ation transaction co! " MM?1
Lo)istics 'at!ria% 'ana)!'!nt 'at!ria% 'ast!r 'at!ria% cr!at!
*)!n!ra%, i''!iat!%0
1aterial name 9 .FA+011
1aterial type 9 ra: material
Select general plant dataGstorage 1
Select accounting 1
Select organiNational le-els ,utton
Plant 9 1000
Press enter
Description 9 ra: material 1
5asic unit of measurement 9 2g
$aluation category 9 mo-ing a-erage G ,atc7
$aluation class 'it determines t7e accounts( 9 =000
Price control 9 $
1o-ing price 9 30 'first time :e 7a-e to gi-e some price for t7e first time :7en you
create(
MM .%o3
1. material re<uisition 'from user department to stores department(
2. purc7ase re<uisition 'from stores department to purc7ase department(
=. en<uiriesG<uotationsGprice comparison 'from purc7ase department to
outsidersG-endors(
4. purc7ase order 'from -endor to purc7ase department(
1%3
3. release procedure
upto 10000 9 purc7ase department in c7arge
10001-100000 9 *1 purc7ases
100001 E a,o-e 9 Director
@. goods receipt 'it s7ould ,e :it7 reference to purc7ase order(
n-entory 01 local AGc 9 Dr 9 '". assets( 9 5SH process
/o *0G0 clearing AGc - '". lia,ilities( 9 M0H
'pro-isionGsuspense aGc(
%. in-oice -erification - 'it s7ould ,e :it7 reference to *0GP#(
*0G0 clearing AGc 9 Dr 9 '". lia,ilities( 9 M0H process
/o Party AGc - '". lia,ilities( 9 t7roug7 P#
C. 01 consumption
01 consumption local aGc 9 Dr 9 'PE+ Dr( 9 *55$50 process
/o in-entory 01 local 9 '". assets( 9 5SH
9. finis7ed goods receipt
in-entory F* aGc 9 Dr 9 '". assets( 9 5SH process
/o ncreaseGDecrease in stoc2 'PE+ "r( 9 *55O#F
10. deli-ery
increaseGdecrease in stoc2 'PE+ "r-( 9 *55$AH
/o in-entory F* aGc 9 '".assets( - 5SH process
11. sale ,illing
Party aGc- Dr
/o sales aGc
t7e a,o-e steps 9 to 11 -aluation :ill ,e done at product costing
MM FI int!)ration ar!a
1. ACCOUNTS ASSIGNMENT *MM, AREA transaction co! " OBYC
Pat#$ SPRO 'at!ria% 'ana)!'!nt 2a%&ation A acco&nts assi)n'!nt
acco&nt !t!r'ination acco&nt !t!r'ination 3it#o&t 3i(ar con.i)&r!
a&to'atic +ostin)s
Fi!%s$
Select aGc assignment ,utton
Dou,le clic2 on 5SH
"7art of accounts 9 ./
Press enter
.ote: if you :ant to create separate account for *0G0 clearing 9 M0H! select rules
,utton select -aluation clause c7ec2 ,oA select sa-e ,utton or "trl;S
#ffsetting accounts 9 transaction type *55
"onsumption 9 $50
Production 9 O#F
1%@
Deli-ery 9 $AH
Scrapping 9 $.*
Stoc2 ta2eo-er 9 5SA
Doc&'!ntation ar!a
SPRO 'at!ria% 'ana)!'!nt 2a%&ation A a@c assi)n'!nt acco&nt
!t!r'ination 3it#o&t 3i(ar con.i)&r! a&to'atic +ostin)
Fi!%s$
Select 1* acti-ity ,utton for documentation
Select configure automatic postings acti-ity ,utton
Select *+ accounts ,utton
"ompany code 9 1000
Select find ,utton
AGc 9 =00000
Price differences
2 Scenarios

,atc7 mo-ing a-erage
stoc2 a-aila,le stoc2 not a-aila,le
01 Kty price amount
/ype
A 100A1041000 100A1041000 100A1041000
5 30A134 %30 30A134 %30 30A134 %30

130 1%30 130 1%30 130 1%30
5 '-( 10A134 130 '-(10A124 120 '-(130 4 1%30
140 1@00 140 1@=0 0 0
>ournal entry for 1
st
scenario
*0G0 clearing aGc 9 Dr 9 %30 9 M0H
Price difference aGc 9 Dr 9 30 '20-13(A10 9 P0D
n-entory 01 aGc 9 Dr 9 200 '30-10(A3 9 5SH
/o party aGc 9 1000 9 t7roug7 P#
1%%
>ournal entry for 2
nd
scenario 'stoc2 a-aila,le(
n-entory 01 aGc 9 Dr 9 230 '30A3( 9 5SH
>ournal entry for 2
nd
scenario 'stoc2 not a-aila,le(
Price difference 01 aGc 9 Dr 9 230 9 P0D
Date: =-12-2004
SD .%o3
1. en<uiry <uotation
2. sales order includes party! material! plant! <uantity! rate! payment! terms! deli-ery
terms! sales organiNation
=. deli-ery
Mit7out post goods issue':it7out P*( :it7 post goods issue ':it7 P*(
.o o:ners7ip transfer o:ners7ip transfer
Factory - plant port - customer

*enerates not F doc! only ,ot7 F E material
1aterial document document :ill ,e generated
ncreaseGDecrease in stoc2 aGc 9 Dr 9 *55$AH
/o in-entory F* aGc 9 5SH
4. ,illing 9 pricing procedure
1. ACCOUNTS ASSIGNMENT transaction co! " 88OA
1%C
transactions int!)ration sa%!s A istri/&tion +r!+ar! r!2!n&! a@c
!t!r'ination
Fi!%s$
Dou,le clic2 on 00=
Application area 9 $
"ondition type 9 ?#F
Sales organiNation 9 1000
AGc assignment group 9 0=
AGc 2ey 9 &0+
*+ aGc 9 =00000 9 sales goods local
AGc assignment group 9 01
AGc 2ey 9 &0+
*+ aGc 9 =00001 9 sales traded goods local
AGc 2ey 9 &0+
*+ aGc 9 =00002 9 6o, c7arges recei-ed
AGc assignment group 9 0=
AGc 2ey 9 &0F
*+ aGc 9 400400 9 finis7ed goods o:n
AGc 2ey 9 &05
*+ aGc 9 400300 9 trade discount o:n goods
Mo2!'!nt t0+!s: is rele-ant for all types of goods en-ironment
101 9 goods receipt 'op. stoc2 from P#(
102 9 re-ersal of 101
1%9
201 9 issues to cost centers
202 9 re-ersal of 201
2@1 9 issue to order
2@2 9 re-ersal of 2@1
321 9 production receipt
322 9 re-ersal to 321
3@1 9 opening stoc2
3@2 9 re-ersal of 3@1
@01 9 deli-ery
@02 9 re-ersal to @01
Date: 01.01.2003
R!+orts
1. =OE TO CREATE FOLDER
Fi!%s$
?eep t7e cursor on fa-orites
From menu! clic2 fa-orites! select insert folder
Folder name 9 F reports
Press enter
9. =OE TO ASSIGN REPORTS TO FOLDER
Fields:
?eep t7e cursor on F reports folder
From menu! clic2 fa-orites! select insert transactions
*i-e any transaction code for eA: S)A+0)C%0119@3
Press enter
5. =OE TO ATTAC= REPORTS ON DESDTOP
Fi!%s$
*o to report 'any report of your c7oice(
#n t7e rig7t top you 7a-e a ,utton called Qgenerate a s7ortcut on des2topR
Description 'SAP class 9 ser-ice you use(
Press enter
6. C=ART OF ACCOUNTS transaction co! " SBALRB><?1959;
Pat#$ acco&ntin) .inancia% acco&ntin) )!n!ra% %!)!r in.or'ation s0st!'
)!n!ra% %!)!r r!+orts !nt!r ata c#art o. acco&nts c#art o. acco&nts
Fi!%s$
1C0
/7en :e 7a-e to attac7 to t7e fa-orites
7. TRAIL BALANCE transaction co! " SBALRB><?1951?
)!n!ra% %!)!r r!+orts acco&nt /a%anc!s Dor!a trai% /a%anc! so&t#
Dor!a
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
?eep t7e fields! *+ account num,er! *+ account long teAt! closing ,alance
8ide ot7er fields
Press enter
From menu! clic2 lists! select eAport spreads7eetG:or2
Press enter
;. LEDGER REPORT transaction co! " SBALRB><1??9?7
c%osin) oc&'!nt /a%anc! a&it trai% a%% acco&nts )!n!ra% %!)!r .ro'
oc&'!nt .i%!
Fi!%s$
"ompany code 9 .FA+
Fiscal year 9 2004
Posting period from - to 9 1 to 1@
?eep t7e fields! document num,er! posting date! teAt! de,itGcredit amount! select total
c7ec2 ,oA
Select copy ,utton
<. ACCOUNTS PAYABLE REPORTS
<a. 8ENDOR LISTS transaction co! " SBALRB><?19?>;
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts +a0a/%! in.or'ation
s0st!' r!+orts .or AP acco&ntin) 'ast!r ata 2!nor %ist
Fi!%s$
"ompany code 9 .FA+
Select address E telecom c7ec2 ,oA
1C1
</. 8ENDOR EISE PURC=ASE transaction co! " SBALRB><?19?:5
s0st!' r!+orts .or AP acco&ntin) 2!nor /a%anc!s 2!nor /&sin!ss
Fi!%s$
"ompany code 9 .FA+
<c. 8ENDORJS OUTSTANDING LIST transaction co! " SBALRB><?19?>5
s0st!' r!+orts .or AP acco&ntin) 2!nor it!' %ist o. 2!nor o+!n it!'
+rintin)
Fi!%s$
"ompany code 9 .FA+
*i-e open item date of your c7oice
<. AGE EISE ANALYSIS OF 8ENDORS transaction co! " SBALRB><?19?>7
s0st!' r!+orts .or AP acco&ntin) 2!norJs it!' 2!nor +a0'!nt #istor0
3it# o+!n it!' sort! %ist
Fi!%s$
"ompany code 9 .FA+
SummariNation le-el 9 0 'it gi-es in-oice :ise outstanding(
Select days o-er due sorted list
<!. AD8ANCE PAYMENT LIST transaction co! " SBALRB><?191?7
s0st!' r!+orts .or AP acco&ntin) 2!nor it!'s %ist o. o3n +a0'!nts o+!n
on 1!0 at! 2!nors
Fi!%s$
"ompany code 9 .FA+
<.. 8ENDORS LEDGER transaction co! " SBALRB><?191?5
1C2
s0st!' r!+orts .or AP acco&ntin) 2!nor it!'s %ist o. 2!nor %in! it!'s
Fi!%s$
"ompany code 9 .FA+
t s7o:s ,ot7 open E cleared items
>. ACCOUNTS RECEI8ABLE REPORTS
>a. CUSTOMER LISTS transaction co! " SBALRB><?191<:
Pat#$ acco&ntin) .inancia% acco&ntin) acco&nts r!c!i2a/%! in.or'ation
s0st!' r!+orts .or AR acco&ntin) 'ast!r ata c&sto'!r %ist
Fi!%s$
"ompany code 9 .FA+
Select address E telecom c7ec2 ,oA
>/. CUSTOMER EISE SALE transaction co! " SBALRB><?191>;
s0st!' r!+orts .or AR acco&ntin) c&sto'!r /a%anc!s c&sto'!r /&sin!ss
Fi!%s$
"ompany code 9 .FA+
>c. CUSTOMERJS OUTSTANDING LIST transaction co! " SBALRB><?191<5
s0st!' r!+orts .or AR acco&ntin) c&sto'!r it!' %ist o. c&sto'!r o+!n it!'
+rintin)
Fi!%s$
"ompany code 9 .FA+
*i-e open item date of your c7oice
>. AGE EISE ANALYSIS OF CUSTOMERS transaction co! "
SBALRB><?191<;
s0st!' r!+orts .or AR acco&ntin) c&sto'!rJs it!' c&sto'!r +a0'!nt
#istor0 3it# o+!n it!' sort! %ist
1C=
Fi!%s$
"ompany code 9 .FA+
SummariNation le-el 9 0 'it gi-es in-oice :ise outstanding(
Select days o-er due sorted list
>!. AD8ANCE RECEIPT LIST transaction co! " SBALRB><?191::
s0st!' r!+orts .or AR acco&ntin) c&sto'!r it!'s %ist o. o3n +a0'!nts
o+!n on 1!0 at! c&sto'!rs
Fi!%s$
"ompany code 9 .FA+
>.. CUSTOMERS LEDGER transaction co! " SBALRB><?191:<
s0st!' r!+orts .or AR acco&ntin) c&sto'!r it!'s %ist o. c&sto'!r %in! it!'s
Fi!%s$
"ompany code 9 .FA+
t s7o:s ,ot7 open E cleared items
:. ASSET ACCOUNTING REPORTS
:a. FIFED ASSET SC=EDULE AS PER COMPANYJS ACT transaction co! "
AR?9
Pat#$ in.or'ation s0st!'s acco&ntin) .inancia% acco&ntin) .iC! ass!t
ass!t #istor0 s#!!t
Fi!%s$
"ompany code 9 .FA+
0eport date 9 =1-0=-2003
Select group asset only
:/. DEPRECIATION FOR FUTURE YEARS transaction co! "
SBALRB><?19:5;
Pat#$ acco&ntin) .inancia% acco&ntin) .iC! ass!t in.or'ation s0st!'
r!+orts on ass!t acco&ntin) !+r!ciation .or!cast !+r!ciation on ca+ita%i(!
ass!ts *!+. Si'&%ation,
1C4
Fi!%s$
"ompany code 9 .FA+
0eport 9 =1-0=-2009 'gi-e t7e last date(
Financia% stat!'!nt 2!rsion *PAL4 B@S,
FS$ le-els

Summary sc7edules accounts
/7ere :ill ,e 0 to 9 le-els ,et:een summary and sc7edules
5etter to create 2 -ersions ie.! summary -ersion! sc7edule -ersion
n client 000! :e 7a-e sc7edule 1@ format called 5A.
1?. DEFINE FINANCIAL STATEMENT 8ERSION *FS8,
Pat#$ SPRO .inancia% acco&ntin) GL acco&ntin) /&sin!ss transactions
c%osin) oc&'!ntin) !.in! .inancia% stat!'!nt 2!rsions
Fi!%s$
FS$ 9 .FA+
.ame 9 5alance s7eet E profit and loss account
1aintenance language 9 &.
Select item 2eys automation c7ec2 ,oA
Select financial statement item ,utton
?eep t7e cursor on .FA+
Select create items ,utton
1. income
2. eApenses
press enter
dou,le clic2 on no teAt ,efore assets
item 9 assets
press enter
dou,le clic2 on no teAt eAists ,efore lia,ilities
item 9 lia,ilities
press enter
2eep t7e cursor on assets
1C3
press select ,utton
2eep t7e cursor on lia,ilities
select reassign ,utton
select same le-el
press enter
2eep t7e cursor on income
press select ,utton
2eep t7e cursor on assets
select same le-el
press enter
2eep t7e cursor on income
select same le-el
press enter
2eep t7e cursor on lia,ilities
Select create items ,utton
1 s7are capital
2. reser-es E surplus
=. secured loans
4. unsecured loans
Press enter
+i2e t7is :e 7a-e to create for assets also
11. ASSIGNMENT OF ACCOUTNS transaction co! " FSE9
Fi!%s$
?eep t7e cursor on s7are capital
Select assign accounts ,utton
From account 9 100000
/o account 9 100099
Select de,it E credit 'D E "( c7ec2 ,oAes
Press enter
19. =OE TO C=ECD ALL ACCOUNTS =A8E BEEN ASSIGNED OR NOT
Fi!%s$
Select c7ec2 ,utton
Select non-assigned accounts
Press enter
Dou,le clic2 on s7are capital
*i-e start of group 9 sources of funds
&nd of group 9 s7are capital
Select display total c7ec2 ,oA
1C@
Press enter
Dou,le clic2 on lia,ilities
&nd of group 9 total lia,ilities
Select display total c7ec2 ,oA
Press enter
15. OPEN ONE SESSION FOR PAL 4 B@S transaction co! " SBALRB><?199>6
)!n!ra% %!)!r r!+orts /a%anc! s#!!t@+ro.it A %oss stat!'!nt@cas# .%o3
)!n!ra% act&a%@act&a% co'+arisons /a%anc! s#!!t@+ro.it A %oss stat!'!nt
Fi!%s$
"ompany code 9 .FA+
FS$ 9 .FA+
0eporting year 9 2004
0eporting period 9 '1-1@G1-=G1-@(
"omparison year 9 200=
"omparison period 9 1-1@
Select classical list c7ec2 ,oA
Select special e-aluation ta,
5alance s7eet type 9 1 9 standard financial statement
Select output control ta,
"ompany code summariNation 91- ,alance s7eet per company code
5usiness area summariNation 9 1 9 ,alance s7eet per ,usiness area
Summary report 9 =
"omparison type 9 1- J increase
Scaling 9 0G2 9 rupee :it7 paise! 0G0 9 rupee :it7out paise! 3G2 9 rupee in la27s! @G2 9
rupees in million! %G2 9 rupees in crores
Date: 04-01-2003
C%osin) Proc!&r!
t7is is one time 6o, and usually ta2en up at last :ee2 of closing mont7
1. ALL 8ENDOR A CUSTOMER BALANCES TO BE CARRY FOREARD FOR
NEFT YEAR transaction co! " F.?<
Pat#$ acco&ntin) .inancia% acco&ntin) Acco&nts +a0a/%! +!rioic
+roc!ssin) c%osin) carr0 .or3ar /a%anc! carr0 .or3ar
Fi!%s$
"ompany code 9 .FA+
"arry for:ard fiscal year 9 2003
1C%
Select customers c7ec2 ,oA
Select -endors c7ec2 ,oA
Select detailed log
Press enter
9. TO C=ECD E=IC= YEAR IT IS CLOSED FOR FIFED ASSETS - transaction
co! " OAAG
0!ar !n c%osin) &no !ntir! co'+an0 co!
Fi!%s$
"ompany code 9 .FA+
Press enter
5. TO CLOSE T=E YEAR 9??6 FOR FIFED ASSETS transaction co! " ANAB
0!ar !n c%osin) !C!c&t!
Fi!%s$
"ompany code 9 .FA+
Fiscal year to ,e closed is 9 2004
Deselect test run
Press enter
/o c7ec2 :7et7er 6o, is completed or not! go to menu! clic2 system! select ser-ices
6o,s 6o, o-er-ie:
Select t7e 6o,
Select spool ,utton
Select t7e spool num,er
Select display contents ,utton
.ote: :e 7a-e to run depreciation ,efore :e close assets
6. TO OPEN NEFT YEAR 9??7 FOR FIFED ASSETS transaction co! " ANRE
.isca% 0!ar c#an)!
Fi!%s$
1CC
"ompany code 9 .FA+
.e: fiscal year 9 2003
Deselect test run
Press enter
/o c7ec2 t7e 6o, is completed or not! from menu! clic2 system! select ser-ices 6o,
6o, o-er-ie:
7. GENERAL LEDGER BALANCES CARRY FOREARD transaction co! "
F.1;
c%osin) carr0 .or3ar /a%anc! carr0 .or3ar
Fi!%s$
+edger 9 0 9 system defined
"ompany code 9 .FA+
"arry for:ard to fiscal year 9 2003
Select output list of results
Select ,alances in retained earnings account
Select retained earnings account ,utton
Select ,alance s7eet accounts
;. COPY NUMBER RANGES FOR NEFT YEAR transaction co! " OB=9
oc&'!nts oc&'!nt n&'/!r ran)!s co+0 to .isca% 0!ar
Fi!%s$
"ompany code 9 .FA+
Source fiscal year 9 2004
/arget fiscal year 9 2003
Select yes for t7e message
<. OPEN POSTING PERIODS FOR NEFT YEAR
oc&'!nt +ostin) +!rios o+!n A c%os! +ostin) +!rios
1C9
Fi!%s$
Posting period -ariant 9 .FA+
Press enter
From period 9 12
Bear 9 2004
/o period 9 12
Bear 9 2004
>. =OE TO POST IN SPECIAL PERIODS
Fi!%s$
From period 9 1=
Bear 9 2004
/o period 9 12
Bear 9 2003
*o to F-02 screen
Document date 9 2@-0=-2003
Posting date 9 2@-0=-2003
Document type 9 SA
"ompany code 9 .FA+
Posting 2ey 9 40
Account 9 200100
Press enter
After getting :arning messages
Period 91=
Press enter
Date: 0@-01-2003
Data ta1!o2!r
Me 7a-e to do all t7ese settings ,efore :e go li-e
/rail 5alance
Particulars De,it "redit
&<uity S7are "apital 200000
Accumulated depreciation 100000
"ustomer account =00000
Sales 300000
Plant E mac7inery =00000
"as7 account 100000
$endor account 200000
190
Finis7ed goods 130000
0a: material consumption =30000
11????? 11?????
1. CREATE FI8E DUMMY ACCOUNTS
Fi!%s$
*eneral ledger clearing account
$endor clearing account
"ustomer clearing account
Asset clearing account
Stoc2 clearing account
9. PASS NOURNAL ENTRIES AT GENERAL LEDGER LE8EL
Fi!%s$
*o to F-02 screen
Pass t7e follo:ing entries
*+ clearing aGc 9 Dr 1100000
/o e<uity s7are capital aGc 200000
/o asset clearing aGc 100000
/o -endor clearing aGc=00000
/o sales aGc 300000
*o to F-02 screen
Pass t7e follo: entries
Asset clearing aGc 9 Dr =00000
"as7 aGc - Dr 100000
"ustomer clearing aGc- Dr 200000
Stoc2 clearing aGc -Dr 130000
01 "onsumption aGc 9 Dr =30000
/o *+ clearing aGc 1100000
5. PASS NOURNAL ENTRIES AT 8ENDOR LE8EL
Fi!%s$
*o to F-4= screen
$endor clearing aGc 9 Dr =00000
/o $endor aGc =00000
.ote: t7e a,o-e entry s7ould ,e passed at eac7 open item le-el
6. PASS NOURNAL ENTRIES AT CUSTOMER LE8EL
Fi!%s$
*o to F-22 screen
191
"ustomer aGc 9 Dr 20000
/o customer clearing aGc 200000
.ote: t7e a,o-e entry s7ould ,e passed at eac7 open item le-el
7. PASS NOURNAL ENTRIES AT ASSET LE8EL
7a. TO MADE GROSS BLOCD A ACCUMULATED DEPRECIATION
ACCOUNTS AS NON RECONCILIATION ACCOUNTS AND POST
Fi!%s$
*o to F-02 screen
Plant E 1ac7inery aGc 9 Dr =00000
/o accumulated depreciation on P E 1 aGc 100000
/o asset clearing aGc 200000
7/. CREATE ASSET MASTER A TADE O8ER GROSS BLOCD A
ACCUMULATED DEPRECIATION transaction co! " AS:1
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) Ass!t ata trans.!r
'an&a% on%in! trans.!r cr!at!@c#an)!@is+%a0 %!)ac0 ass!t
Fi!%s$
Dou,le clic2 on create legacy asset
"ompany code 9 .FA+
Press enter
Description 9 mac7inery for .FA+
"apitaliNation date 9 01.10.2004
Depreciation 2eys 9 .F1
Fseful life 9 10
Period 9 3
Select ta2eo-er -alue ,utton
Press enter
Ac<uisition -alue 9 =00000
Accumulated depreciation 9 100000
.et ,oo2 -alue 9 200000
192
7c. MADE GROSS BLOCD A ACCUMULATED DEPRECIATION ACCOUNTS
AS RECONCILIATION ACCOUNTS IN CUSTOMISATION transaction co! "
OAMD
Pat#$ SPRO .inancia% acco&ntin) ass!t acco&ntin) +r!+arin) .or
+ro&ction start &+ +ro&ction start &+ r!s!t r!conci%iation acco&nts
Fi!%s$
Select company code 9 .FA+
Dou,le clic2 on c7ange control of reconciliation accounts
Press acti-ate ,utton
;. PASS NOURNAL ENTRIES AT STOCD LE8EL
Fi!%s$
First :e 7a-e to matc7 t7e information :it7 material master
&A: material type Kty std. price Amount
011 100000 1 100000
012 23000 2 30000
----------
130000
----------
*o to 151" screen E using mo-ement type 3@1
n-entory F* aGc 9 Dr 130000
/o stoc2 clearing aGc 130000
19=

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