Gitarattan International Business School, New Delhi

Academic Circular 5/2014

7
th
June, 2014
CND!C" # S!$$%& "&AINING' $BA S%$%S"%& II (&%)IS%D*
+,ecti-es
1. Students of MBA are to constructively engage themselves in summer training as art of
curriculum at the end of their Semester !!. "he summer training is to #e carried out in a firm or
comany. "he o#$ectives of summer training are to%
&a' (or) * gain )no+ledge of real #usiness environment * cororate culture,
&#' Analyse ho+ theoretical concets taught are alied,not alied in real #usiness
situations,
&c' Analyse #est ractices of a comany,industry in different functional areas,
&d' -nhance analytical * alication a#ilities of students, and
&e' .evelo s)ills in technical reort +riting through data collection, data analysis,
data resentation and dra+ lessons cogently vis/0/vis a given firm or comany.
1n comletion of the summer training each student is re2uired to su#mit a +ritten 3Summer
"raining4 reort as er standardised format and guidelines contained in this Academic 5ircular.
!ni-ersit. Scheme /or Summer "rainin0
2. As er the sylla#i of MBA &6aer 7o MS/201 +ith four credits' students of Semester !!
are to carry out summer training in a firm or comany for the duration of Si1 2ee3s and to
su#mit a reort +ithin #our 2ee3s of the commencement of "hird Semester. "he evaluation of
reort has t+o comonents, vi8.
&a' -9ternal % :0 Mar)s; it involves e9ternal viva.
&#' !nternal % 40 Mar)s; it involves viva * resentation #efore an
!nternal 5ommittee
<. -ach student shall #e rovided an internal faculty guide. Students are re2uired to remain
in continuous touch +ith his,her guide during the summer training eriod. Besides internal
faculty guide an e9ternal suervisor under +hom the student has comleted summer training
shall assess his,her +or) as er the rescri#ed 6erforma &2=> +eightage shall #e assigned to the
e9ternal assessment'.
1
Sco4e o/ Summer "rainin0
4. It is partly responsibility of the student to fnd a frm or company where
he/she intends to carry out his/her summer training. A frm or company once
fxed cannot be changed. It is necessar. /or each student to 0et the a44ro-al o/ the
name o/ /irm or com4an. /rom the Summer "rainin0 Coordinator5 %ach student is
re6uired to carr. out the wor3 inde4endentl. and su+mit the re4ort indi-iduall.5
AN7 8&%)I!S 2&9 & B&&2%D &%8&" 2I:: B% S!$$A&I:7
&%;%C"%D AND IN A:: CAS%S # &%;%C"IN "<% 2&9 IS " B% &%8%A"%D
A#&%S<5
#inal &e4ort
=. "he ?uidelines for methodology to #e adoted for conducting the summer training are
attached as A44endi1=A. "he format of the ro$ect reort is attached as A44endi1=B. All
students are to adhere to these 0uidelines5
Schedule o/ Su+missions
:. Students are re2uired to strictly follo+ the schedule given #elo+%
"o +e Com4leted +.
Date
Acti-it. $ar3s
Allotted
&emar3s
10.:.2014 Su#mission of @irm,5omany4s 7ame +here the
student intends doing summer training * Briefing
/ /
12.0:.2014 5ommencement of Summer "raining /
"o #e comleted #y
1A.07.2014
Mid/term Bevie+% Su#mission of +or) done in first
four +ee)s/comlete 5hater/1 * 2
10 Bef Aendi9 A * B
"o #e comleted #y
1:.0C.2014
Su#mission of .raft Beort to the resective guides. 0= /do/
Bet+een 1C to
2<.0C.2014
.iscussion +ith guides and return of corrected reort /
By <0.0C.2014 Su#mission of @inal Beort &1ne hard coy * 5.' to
the resective guides
10
Bet+een 0C to
12.0A.2014
Diva * 6resentation to the internal 5ommittee 1= A 6o+er 6oint or 1E6 #ased
resentation.
As notified #y the
Fniversity
-9ternal resentation * Diva #efore the e9ternal
e9aminer
:0 /do/
"otal $ar3s 100
"he Assessment 6erforma to #e used #y the e9ternal suervisor for assessing the student is
attached as A44endi1=C.
:. @aculty ?uides and comany allotted to each student shall #e notified searately and #e
dislayed on notice #oard.
6rof &.r' S 5haturvedi
.irector
2
A44endi1=A
CN"%N"S # S!$$%& "&AINING &%8&"
5hater lan and the contents that are to #e included in the summer training reort are given
#elo+ &Beort should #e covered +ithin C0/100 dou#le sace tyed ages'%
Cha4ter=1' 8ro/ile o/ the #irm/Com4an.
"his chater is to include the follo+ing asects%
1. 7ame of the firm,comany, its comlete address along +ith telehone num#ers, email
address, +e#site name. Mention +hether local, national or multinational. !f
national,multinational, give location * address of the registered office and geograhical areas of
oeration of the comany.
2. -9lain the nature of the organisation and its #usiness &service,roduction,trading etc',
i.e., tye of industry * #usiness in +hich the comany is oerating. Mention any secific
functional area, if any such as mar)eting, finance, EB, logistics etc, in +hich the comany is
oerating.
<. 5omany4s vision * mission.
4. 6roduct range of the comany.
=. Si8e &in terms of mano+er * turnover' of organisation.
:. 1rganisation structure of the comany.
7. Mar)et share * osition of the comany in the industry.
C. 6resent leadershi. Mention the eole * their level +ith +hom you have interacted
during the summer training.
A. Source of data collection% ?ive source of data for each tye of data that you have
included in the reort.
Cha4ter=2' S2" Anal.sis o/ the Com4an.
"his chater is to include the follo+ing asects &Students may use any suita#le model to carry
out cometitive analysis of the organisation'%
1. Strengths * (ea)nesses of the comany.
2. 1ortunities * "hreats that the comany faces.
<
<. Best ractices,FS6s that the comany follo+s in different functional areas such as
mar)eting, EB, finance, inventory management, 5BM, logistics, use of !"eS etc.
4. -9lain the variations,deviations in ractices follo+ed #y the comany vis/0/vis the
concets taught to you in the classroom.
Cha4ter=>' Data Collection ? 8resentation
A5 Data Collection
Students are to collect data in )ey functional areas &such as Mar)eting, Euman Besource
Management, @inance, !"eS etc' of the comany and include these in this 5hater. "he
data under each functional area is to #e collected on the asects mentioned #elo+ &the
as4ects mentioned +elow are su00esti-e and not restricti-e@ de4endin0 on the
/unctional area o/ student and a-aila+ilit. o/ data, total data ma. -ar.'%
1. $ar3etin0% 6roduct 6lanning 6rocess; 6ricing 6olicies,Strategies; 5hannel
6lanning * Management; 6romotional 6olicies * their effect on sales; 5BM 6olicies;
Advertisement 6rocess etc.
2. <&$% EB 6lanning; Becruitment, Selection * !nduction 6rocesses; "raining,
6erformance Araisal * Becognition Systems; !ndustrial Belations, (elfare, 5areer
.eveloment * ?rievance Eandling 6olicies; Safety 6olicies * 6ractices etc.
<. 8roduction ? 4erations% 6roduction * 6rocurement 6lanning; Suly 5hain
Management such as Dendor .eveloment, Gogistics, !nventory Management; Huality
Assurance * Huality 5ontrol; Maintenance 6ractices etc.
4. #inance% Analysis of Balance Sheet, "rading, 6rofit * Goss Statements, 5ash
@lo+ Statements of the comany and comments of at least t+o years; caital structure of
firm, various asects of financial management of comany such as 5aital Budgeting,
(or)ing 5aital Management, etc.
=. !se o/ I"eS% Fse of information technology in the organisational rocesses such
as -B6 systems, (e# #ased technologies and degree of automation * transarency.
B5 Data 8resentation ( Based on the 8rimar. or Secondar. Data*
Ba+ data &rimary or secondary' collected must #e reduced to standard /ormats such as
ta+les, charts, 0ra4hs, dia0rams etc and is to +e 4resented in this cha4ter5 "he tool
/or data 4resentation should +e suita+l. selected so that inter4retation and
inferences could #e dra+n easily and #ecome self e9lanatory. 6roer titles, legends,
scales, source &s' etc must #e mentioned along +ith each diagram.
4
Cha4ter=4' #unctional Anal.sis o/ the Com4an.
1. .uring the data analysis students are re2uired to aly esta#lished theoretical concets,
tools to the data collected * resented and dra+ inferences. Students are re2uired to discuss
rational and logic for dra+ing inferences. @or each inference, roer lin)ages are to #e
esta#lished +ith the data or +ith the calculation &s' to #e included in this 5hater. (herever,
calculations are to #e carried out, it must #e rovided #efore dra+ing any inference. "he
inferences dra+n from each data set are to #e resented in narrative form along +ith any
limitation &s' due to data insufficiency, if any.
2. @or each functional area the analysis is to #e resented searately.
Cha4ter=5' Summar. ? Conclusions
"his 5hater should comrise the follo+ing%

A5 #indin0s/&esults
"hese are to #e resented and suorted #y facts * figures in narrative form and #e
culled out from the 5hater/4. "he se2uence of the results must #e consistent +ith the
analysis resented in 5hater/4.
B5 :essons :earnt
Students are to mention learning value of the summer training covering follo+ing asects
&these are su00esti-e +ut not e1hausti-e'%
1. 5omment on your e9erience a#out the +or)ing environment o#taining in the
comany.
2. Briefly e9lain the ractical )no+ledge you gained during your summer training
in terms of ractices follo+ed #y the comany in different functional areas of
management.
<. Fni2ueness &ositive or negative' of ractices +hich you have o#served.
C5 Su00estions
?ive your recommendations,suggestions +hether the students should #e sent to the
comany in future for summer training. .ifficulties, if any, e9erienced in the comany
+here you have undergone summer training.
=
A44endi1=B
#&$A" # "<% S!$$%& "&AINING &%8&"
Format
1. The fnal report should be written and compiled in the following the
sequence
!a" Title #age
!b" $ertifcate !s"
!c" Ac%nowledgements
!d" $ontents
!e" &ist of Tables
!f" &ist of 'igures
!g" &ist of (ymbols
!g" &ist of Abbre)iations
!h" *xecuti)e (ummary
!i" +ody of the ,eport !As per Appendix A"
!-" ,eferences/+ibliography
!%" Appendices
Title Page
.. The format of the title page is attached as Annexure-1.
Certifcate
/. The format of the certifcate is attached as Annexure-2. A certifcate
of the organisation where the student has conducted the summer training
may also be attached separately after the Institutes certifcate.
Ac!no"ledgements
4. In the 0Ac%nowledgements1 page2 the writer recognises his
indebtedness for guidance and assistance by the faculty guide and any other
member !s". $ourtesy demands that he/she also recognises specifc
contributions by other persons or institutions such as libraries and research
foundations. Ac%nowledgements should be expressed simply2 tastefully2 and
tactfully duly signed abo#e the name$
Contents % &ist of Tables'Figures'(ymbols'Abbre#iation
:
=. "he format of $ontents and list of Tables/'igures/(ymbols is attached as
Annexure-).
7
*xecuti#e (ummary
:. "he -9ecutive summary shall contain o#$ectives, scoe and an effective summary of the
Beort +ith clear headings. 1ne additional loose coy of -9ecutive Summary is to #e
su#mitted.
+ody of the ,eport ' Guidelines /or &e4ort 2ritin0
3. The guidelines for writing the report detailed in Appendix-A.
'ollowing aspects must be adhered to
!a" Page (i-e 4ood quality white A4 si5e executi)e bond paper
should be used for typing and duplication.
!b" Chapter'Para .umbering The chapters are to be numbered as
$hapter612 $hapter6. etc. The heading/title of the chapter is to appear
below the chapter number in uppercase. #aragraphs are to be
numbered as 12.2/ etc in e)ery chapter separately. (ub6paras are to
be numbered as 1.12 1..2 1./66662 ..12 ...2 ../66666etc. (ub6sub paras are
to be numbered as 1.112 1.1.2 1.1/2 ..112 ..1.2 ..1/ etc.
!c" Page (pecifcations/
!i" &eft 7argin 1..8 inch
!ii" ,ight 7argin 1..8 inch
!iii" Top 7argin 1 inch
!i)" +ottom 7argin 1 inch
!d" Page .umbers/ All text pages starting from +ody of the #ro-ect
,eport should be numbered at the bottom center of the pages.
!e" .ormal +ody Text/
!i" Font (i-e/ 1.2 Times 9ew ,oman2 :ouble (pacing2 (ingle
(ide ;riting.
!ii" Paragraphs 0eading Font (i-e/ 1.2 Times 9ew ,oman.
!iii" Page'Title Font (i-e 14
&f' Structure o/ #inal &e4ort% "he reort should #e of covered +ithin 40 to =0
tyed ages in dou+le s4ace &e9cluding Aendices and Bi#liograhy' on A4 si8e aer
+ith 12 font si8e.
!g" "a+le and #i0ure Num+er% "a#le and figure num#ers are to #e +ritten at the
#ottom of the ta#le, figure as given #elo+%

&i' "a+le No=1' Num+er o/ %m4lo.ees in r0anisation ABC
C
&ii' #i0ure No=1' Sales #i0ures o/ ABC Com4an. /or 2002=200A
!h" +inding % Color Code of the ,eport/
!i" <ard +ound ,eport
!ii" +ac%ground of the co)er page .a#y +lue
!iii" &etters in (il)er ;hite
,eferences'+ibliography
=. *xamples are gi)en below
1. :.&. $arney and >.I. $ochran !1?=8". 0The 8*(( (witching (ystem
Architectural @)er)iew21 AT&T Technical Journal2 Aol. B42 9o. B2 #p.
1//?61/8B.
.. A. (te)ens !1??.". C++ Database Development2 9ew Cor% 7I(
#ress2 p. /4.
/. www.ibm.com/in downloaded on 1D.D8..D14.
Appendices
A. "he aendices are to #e attached at the end of the reort and to #e num#ered as
Aendi9/A, Aendi9/B etc. right $ustified at the to of the age. Belo+ the +ord
Aendi9 +rite in arenthesis IBefer 6ara 7oJJK. "he ara num#er should #e the num#er in the
#ody of te9t +here the reference of aendi9 is given. An aendi9 may have anne9ure &s'. "he
anne9ures, if any, are to #e attached immediately after the said aendi9. "he anne9ures are to
#e num#ered as Anne9ure/1, Anne9ure/2 etc.
A
Anne1ure=1
Report of Summer Training Conducted at -----------(name of company)
!'ont si5e E 1="
Submitted in partial fulfllment of the requirements
for the award of the degree of

1aster of +usiness Administration 21+A3
To
4uru 4obind (ingh Indraprastha Fni)ersity2 :elhi
4uide (ubmitted by
4uide 9ame (tudent 9ame
,oll 9o.
?itarattan !nternational Business School
7e+ .elhi /1100C=
+atch 241)-15
10
Anne1ure=2
Certificate
!, Mr.,Ms.JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ, Boll 7o. JJJJJJJJJJJJJJJJ certify that
the Summer "raining Beort &6aer 5ode MS/201 entitled IJJJJJJJJJJJJJJJJJJJJJJJJJK
is done #y me and it is an authentic +or) carried out #y me at JJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJ &7ame of the firm or comany'. "he matter em#odied in this
Beort has not #een su#mitted earlier for the a+ard of any degree or diloma to the #est of
my )no+ledge and #elief.
(ignature of the (tudent
:ate
$ertifed that the Summer "raining Beort &6aer 5ode MS/201' entitled
IJJJJJJJJJJJJJJJJJJJJJK done #y Mr.,Ms.JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ,Boll
7o. JJJJJJJJJJJ, is comleted under my guidance.
(ignature of the 4uide
:ate
9ame of the 4uide
:esignation
Countersigned
:irector/#ro-ect $oordinator
11
Anne1ure=>
#&$A" #& C6.T*.T( % &I(T 6F TA+&*('FI78,*(' (91+6&(
CN"%N"S
S No "o4ic 8a0e No
1 $ertifcate !s" /
2 Ac%nowledgements /
< &ist of Tables /
4 &ist of 'igures /
= &ist of (ymbols /
: Gist of A##reviations /
7 -9ecutive Summary
C 5hater/1% 6rofile of the @irm,5omany
A 5hater/2% S(1" Analysis of the 5omany
10 5hater/<% .ata 5ollection * 6resentation
11 5hater/4% @unctional Analysis of the 5omany
12 5hater/4% Summary * 5onclusions
1< ,eferences/+ibliography
14 Appendices
F6,1AT F6, &I(T 6F TA+&*('FI78,*('
(91+6&('A++,*:IATI6.(
:IS" # "AB:%S
:IS" # #IG!&%S
:IS"AB:% # S7$B:S
:IS"AB:% # ABB&%)IA"INS
S No A++re-iated Name #ull Name
1 5BM 5ustomer Belationshi Management
2 -6S -arning 6er Share
12
"a+le No "itle 8a0e No
1 7um#er of -mloyees in 1rganisation AB5
2
#i0ure No "itle 8a0e No
1 Sales @igures of AB5 5omany for 2002/200:
2
S No S.m+ol Nomenclature ? $eanin0
1 Sigma &Summation'
2 B At the rate
A44endi1=C
GI"A&A""AN IN"%&NA"INA: B!SIN%SS SC<:
S!$$%& "&AINING A88&AISA:= $BA
%nrollment No'CCCCCCCCCCCCCCCStudentDs Name'CCCCCCCCCCCCCCCCCCCCCCCCCCCC
Lindly rovide your assessment on the follo+ing arameters as er scale given #elo+ in resect of a#ove mentioned
student of this !nstitute +or)ed during Summer "raining in your esteemed organi8ation.
utstandin0 )er. Good Good Satis/actor. !nsatis/actor.
5 4 > 2 1
S No Attri+ute Score
1 5ommunication S)ills% 1ral , (ritten , Gistening s)ills.
2 A#ility to ta)e initiative
< 6resentations s)ills
4 .ocumentation s)ills
= Analytical S)ills
: 6unctuality
7 Sense of Besonsi#ility
C A#ility and +illingness to ut in hard +or).
A Acceta#ility &6atience, leasing manners, the a#ility to instill trust etc.'
10 "echnical )no+ledge gathered a#out the industry and the $o# he,she +as involved
11 A#ility to +or) in a team
12 A#ility to develo a healthy long term relationshi +ith client
1< A#ility to relate theoretical learning to the ractical training
14 A#ility to gras ne+ ideas and )no+ledge
1= 5reativity * a#ility to innovate +ith resect to methods * rocedures used #y the
organisation
"otal (sum o/ 1 to 15*
1=. Any other 5omment JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Assessor4s -mail !.JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Assessor4s 7ame%
Assessor4s 5ontact 7oJJJJJJJJJJJJJJJJJJJJJJJJJJ .esignation%
1rgani8ation 7ame * Address%
Seal
Note' 9indl. send the /illed /orm in sealed en-elo4e to "rainin0 ? 8lacement //icer@ Gitarattan International Business School, 8S8 II A
? B Com4le1 II, $adhu+an Chow3,&ohini, New Delhi=1100E55
1<