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Country of Service Reports

1) Go to the site
http://learning.peacecorps.gov/
2) Login.
3) Click on the course
Orientation to Safety and Security
4) Scroll down the page a little
until you can clearly see
Topic 1: Getting Started
with the Course.
5) Click on the item
Please Click Here to Answer
Two Quick Questions
6) In the window that opens, as a Course Creator, you should see a number of tabs across the
top.
7) Click on the tab All responses
(the number of responses shown on your screen will be higher than the 163 shown here).
8) Underneath the tabs you will now see a number of links (View All Responses, View by
Response, View Default order, etc.)
9) Click on the link Download in text format (see illustration below)

10) You are now looking at the Options for text download (CSV). Leave the checkmarks in both
options.
11) Click on the button Download.









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12) In the File Download window that pops up, click on the button
Save.


13) In the Save As window that opens, browse to the location
where you want to save the file.

14) By default the file name is
Please_Click_Here_to_Answer_Two_Quick_Questions.txt

15) Rename the file before you save it. Name the file .
Country_of_Service_XX_YY_12
(substitute month for XX and day for YY).

16) Click the button Save.

17) When the download is complete, click the button Close.

18) Logout from LeaningSpace.

19) Open the Excel software program.

20) In Excel, click on the Office Menu button and then click on
the Open icon, to open a file.






21) In the Open file window that opens, at the very bottom of the
window, click on the pull-down menu for Files of type
and select All Files (*.*) (located at the top of the list)









22) Browse to the location where you saved the file
Country_of_Service_XX_YY_12 . and open the file.
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23) The Text Import Wizard - Step 1 of 3 window opens.







24) Click on the Next button, located in the lower right
portion of the window.


25) The Text Import Wizard - Step 2 of 3 window opens.





26) Click on the Next button, located in the lower right
portion of the window.



27) The Text Import Wizard - Step 3 of 3 window opens.





28) Click on the Finish button, located in the lower right
portion of the window.



29) You should now see the TXT file imported into
Excel.

30) Select the columns A through K.





31) In the upper right, click on the Format icon and then
select AutoFit Column Width.
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32) Click on Column A and then delete . Column A (response).

33) The columns are renamed.

34) Now in one action, delete columns
B (Institution)
C (Department)
D (Course)
E (Group)
F (ID)

35) The columns are renamed.

36) Now delete column C (Username)

37) Now select Save As . and from the
Save Type pull-down menu, select Excel Workbook (.xlsx) (located at the top of the list)
and save the file in the Excel format using the current name
Country_of_Service_XX_YY_12 .xlsx
You should now have a spreadsheet file that looks like this.

38) Select column C (Q01_Current Status).


39) In the upper right corner, select the
Sort & Filter icon and then the
Sort A to Z option.





40) In the Sort Warning window that opens,
leave the selection on
Expand the selection
and click on the Sort button.
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41) All of the first type of response -
1: I have been invited to serve as a 2-year Peace Corps Volunteer . are now listed first

followed by all of the second type of response 2 : I have been invited to serve as a
Peace Corps Response Volunteer for a short term assignment

followed by a few of last type 3 : Neither of the above.

42) Select Row 1.

43) Select the Insert icon located in the upper right of the window.

44) Select the Insert Sheet Rows option.

45) Click in cell A1 and type
Invitee Responses from New Site XX YY, 2012
(substituting month for XX and day for YY)

46) Format this title as 14 pt size, Bold.

47) Select Row 2 and select the Bold attribute.

48) Select Save As the file with the current name but select the Excel format (file extension
xlsx) Country_of_Service_XX_YY_12 .xlsx

49) Scroll down the rows until you reach that last row of the first response .
1: I have been invited to serve as a 2-year Peace Corps Volunteer

50) Delete all rows below the last response 1, so that the only responses on the spreadsheet are
all response 1s.

51) Click on the country of service column and select the Sort A-Z.

52) Select Save As typing in a new file name
Invitee_Country_of_Service_XX_YY_12.xlsx

53) Close the file.
54) Open the file with the name Country_of_Service_XX_YY_12.xlsx
55) All of the responses in this spreadsheet should already be sorted.

56) Delete all the rows with first response - 1: I have been invited to serve as a 2-year Peace
Corps Volunteer
57) Scroll to the bottom and delete all rows with third response - 3 : Neither of the above.
58) Click on cell A1 and replace the word invitee with PCR
59) The title should now read PCR Responses from New Site XX YY, 2012

60) Click on the country of service column and select the Sort A-Z.

61) Select Save As typing in a new file name
PCR Responses from New Site XX YY, 2012.xlsx
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60) Close the Excel program.

61) Place the two Excel files in this location:

S:\@Agency_All\Pre-departure Online Safety and Security\MOST RECENT COMPLETION
REPORT 2012

62) Delete the two files from the previous week.

63) To keep a record of all files, also place the Invitee Excel file in this location:

S:\@Agency_All\Pre-departure Online Safety and Security\2012 Weekly Completion Reports -
Country of Service - Invitees


64) To keep a record of all files, also place the PCR Excel file in this location:

S:\@Agency_All\Pre-departure Online Safety and Security\2012 Weekly Completion Reports -
Country of Service - PCR