Topic 8 Facilitated Workshops Agile Development

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Agile Development
Topic 8:
Facilitated Workshops
Facilitated Workshops Topic 8 - 8.2
Topic 8 Coverage
This topic will cover:
What is a facilitated workshop?
Workshop types
Workshoproles
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Workshop roles
Planning and dynamics
Success factors
Facilitated Workshops Topic 8 - 8.3
DSDM Aterns 5 Key Techniques
MoSCoW Prioritisation
Modelling
F ilit t d W k h
MM
SS
CC
WW MM
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Facilitated Workshops
Iterative Development
Timeboxing
Topic 8 Facilitated Workshops Agile Development
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Facilitated Workshops Topic 8 - 8.4
What is a Facilitated Workshop?
A place where a specific job is done
and a product produced.
A team-based information gathering
and decision making technique
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Interactive communication
Empowered personnel
Independent facilitator
views
consensus
exchange
deliverables
decisions
Facilitated Workshops Topic 8 - 8.5
What is a Facilitator?
A helper and enabler
A referee, not a player
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One who contributes to
structure and process (not content)
so that groups can function effectively
and make high-quality decisions
Facilitated Workshops Topic 8 - 8.6
Why have Facilitated Workshops?
Group Exercise
3 things theyre good for?
3 risks?
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Topic 8 Facilitated Workshops Agile Development
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Facilitated Workshops Topic 8 - 8.7
Workshop Benefits
Rapid, high quality decision-making
Greater buy-in
Building team spirit
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Building consensus
Clarification of issues
Facilitated Workshops Topic 8 - 8.8
A Few Typical Workshops ...
Outline Planning Systems Benefits
Requirements Gathering
Technical Systems Options
Requirements Gathering/Prioritisation
User Classes/ roles/ responsibilities
Data/ Process modelling
Business Case
Scope/Context setting
Risk Mitigation
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Development planning
Retrospectives
Future-spectives
Functional Modelling
Timebox Planning
Acceptance Test Planning
Design
Prototyping
Test Planning
Training Plans
Cut-over plans
Increment review
Facilitated Workshops Topic 8 - 8.9
Workshop Roles
Workshop
Owner
Observer(s)
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Workshop
Co-Facilitator
Workshop Scribe(s)
Workshop
Facilitator
PARTICIPANTS
Topic 8 Facilitated Workshops Agile Development
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Facilitated Workshops Topic 8 - 8.10
Planning Facilitated Workshops
Group Exercise
What 5 aspects do we need to plan,
for a facilitated workshop?
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Facilitated Workshops Topic 8 - 8.11
Workshop Planning
Workshop definition (owner, product, participants)
Prepare for workshop (objective-driven agenda)
Run workshop session
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p
Review workshop
Final document - workshop report
Review with workshop owner
Facilitated Workshops Topic 8 - 8.12
Workshop Ground Rules
start on time
respect other peoples views
silence =agreement
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only one speaker at a time
maintain workshop direction
5 minute rule
Topic 8 Facilitated Workshops Agile Development
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Facilitated Workshops Topic 8 - 8.13
Is a Workshop the best way?
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Facilitated Workshops Topic 8 - 8.14
Facilitated Workshop Success Factors
Good facilitator, trained for the job
Flexibility of format but NOT objectives
Preparation
Education (preparation session before workshop)
E li lt b ilt i
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Earlier results built in
User solution facilitated, not forced
Review of good/bad points
Feedback of results to participants
Suitability of workshops to organisational culture?
Facilitated Workshops Topic 8 - 8.15
Summary
What is a facilitated workshop?
Workshop roles
W k h t
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Workshop types
Planning and dynamics
Success factors
Topic 8 Facilitated Workshops Agile Development
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Facilitated Workshops Topic 8 - 8.16
Topic 8 Facilitated Workshops
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