Post & Rail
Oklahoma
July
09
Point
Updates
Crystal is busy collecting
results from the array of shows
and will be posting the latest
totals on the web soon. Check
www.okhunter-jumper.com an
click on the “points” tab.
An exhibitor and her horse cool
off in the shade under one of
the many shelters provided at
the OHJA benefit show held at
Debonaire Farms, June 2009.
Hunter-Jumper
Association
Newsletter
w w w. o k h u n t e r - j u m p e r. c o m
July, 2009 Message
From OHJA President Jennifer Stout
Greetings.
As a member of OHJA for many
years, I consider it a tremendous
honor to serve as your president
this year.
Thank you Bill for continuing to teach
me the ropes!
This year we are involved in several
tasks:
Virginia Hames and Madison Gay have
gathered all the changes we have made
over the past several years to be put into
a current bylaws and CAP manual which
will be published on the website.
Megan Harris from zone 1 and Karen
Gentry from zone 2 are gathering all
the trainer infomation and getting it
into a trainer directory for the website.
If they have not contacted you, please
give them a call so we can get you on
the list.
OHJA is in the process of becoming a
501(c)(3). Bill Riggs (a lawyer and OHJA’s
committee chair for the constitution,
By-Laws and CAP manual) is helping us
with this and we are very excited.This
will help with donations as they will be
tax deductable to the donor.
Mary Ann Van Curen got the the OHJA
benefit show underway and we had
this issue
President’s Message P.1
OHJA Scholarship Application P.6
Show Calendar P.4
Minutes P.7
very, very successful show. I would like to
thank Debonaire Farm again for the use
of the facility. I would also like to thank
everyone involved with the show!
A current membership list is always on
the website. If you have any questions
about your membership status, please
call me. Crystal Hardy will have the
points on the website soon. If you have
any questions about the points, please
call her.
Beth Nellis will be taking scholarship
applications this year. You can fill out the
application form in this P&R or the web-
site and get it to her. If you are interested
in supporting our scholarship program,
donations are always appreciated.
I will be taking Equestrian Of The Year
nominations. If you have someone who
you think deserves this award, please
contact me.
If any of you don’t know me yet, please
call me 405-843-7130, e-mail me at
jtstout@cox.net or find me at the July
GO Shows.
I would be verry happy to discuss any
ideas, or thoughts about OHJA and
answer any questions you may have.
Jennifer Stout
 Special Thanks
to all those who helped with the OHJA
Benefit Show
The recent OHJA Benefit Show was a
great success because of the outstand-
ing participation by those members
who attended the show. We want to say
“thank you” to those members, horses
and spectators who faced the challeng-
es of the day with temperatures that
topped 95 degrees.
OHJA Equestrian of The Year
This award is in memory of an extraordinarily dedicated horse mom, Carol Torr, who sacrificed every-
thing to follow and facilitate the dream of her child. With her unwavering support and love, she fos-
tered a horse and rider combination whose grit and determination produced successes that matched
those with seemingly unlimited financial resources. Her commitment has served as an incredible
example and inspiration to riders that are competing in an industry that, at first glance, can appear to
require a daunting financial commitment.
This award recognizes those who have persisted in the equestrian field during good times and bad,
naturally talented horses and challenging ones. They are in it for the love of the horse and the sport.
Riding is a passion more than a hobby. To this rider, the glory is in the sense of accomplishment, not
the ribbons or status. This award is dedicated to the true equestrian.

This show would not have been pos-
sible without the generous donation
of the Debonaire Farms facility. OHJA
truly appreciates all the efforts of the
Debonaire Farms Staff for making all the
preparations for this show.
We also appreciated all the hard work
and efforts of the volunteers, the OHJA
show committee, office staff and mem-
bers that made this benefit possible.
Finally, a special thank you to Meghan
Harris for all her help with the jumpers
and to Jerry House who showed a lot
of hustle as our ‘impromptu’ jump crew
member!.
Equestrian of the Year:
Equestrian is defined here as ‘of or relating to horseback riding or horseback riders.’
Should be given to an Oklahoma amateur, of any age, who has been involved in showing more than
two years as an OHJA member.
Should be given only once to a specific person.
The individual should show good horsemanship and have knowledge of the care of the horse.
They do not need to be, but can be, year- end champion or reserve in a division to receive this award.
They should be active in at least one schooling or rated division.
A committee of at least 2 non- biased “judges” determines the Equestrian Of The Year Award. The com-
mittee is to be decided at the beginning of each show year.
Do you know someone who should receive this award? Submit recommendations to Jennifer Stout at
jtstout@cox.net, 405-843-7130

Oklahoma Hunter Jumper Association • 2009 Membership Application

Name __________________________________________________________ Date_____________________________

DOB________ /________ /_______ Parent contact if minor_________________________________________________
Address___________________________________________________________________________________________
City_____________________________________________________________ State__________ Zip_______________
Phone (_____) _________________________ email ________________________________________________
Zone 1 ________ All Oklahoma members whose zip code begins with 74 except for members whose mailing address is in Lincoln, Payne or Pottawatomie County.
Zone 2 ________ All Oklahoma members whose zip code begins with a 73 plus members whose mailing address is in Lincoln, Payne and Pottawatomie County.
*All members of OHJA who reside outside the borders of Oklahoma need to declare a zone.
Adult $30 _________  Junior $30 ___________   Family $55 ____________  Life $250 ____________
$10 _________ If you want to receive a hard copy of the Post and Rail (free by email).
Donations:  ❏ Scholarship Fund $ ______________   ❏ OHJA Operating Fund $_____________
If Family membership, list additional members and birth dates:
__________________________________________________________________ DOB _______ /________ /________
__________________________________________________________________ DOB _______ /________ /________
Mail to Jennifer Stout, 432 NE 70 Street, Oklahoma City, OK 73105 • 405-843-7130

2
 Ask A Veterinarian
New Feature!

Questions are directed to Legacy Equine Center and a vet will answer online or in the next Post and Rail. Soon there will be online access to the vets at Legacy through the OHJA
website to get answers. This is an opportunity to open the lines of communication concerning general horse health and share that information with OHJA. If you have a question
about supplements, dentistry, minor injuries, eye problems, conformation, etc...now is the time to ask.

My Question for “Ask A Vet” is:

Age of Horse ________ Zone 1 or 2 (circle one)

Name:______________________________

Must be an OHJA member. Answers posted online may include only your first name for privacy purposes. Please send your Question to: Mary Ann Van Curen at 1508 E. Dover,
Broken Arrow, Oklahoma, 74012 or email your question to Jennifer Stout at jtstout@cox.net

Poisoning of Horses by Bird Repellents

By Dr. Cortney Henderson, DVM MS, DACVS

With warmer weather arriving to the Tulsa area, it’s time for many horse owners to repair and improve their facilities. No matter what chore is on your
Spring to-do-list, please make sure the environment remains safe for all horses at your barn. One possible hazard that may be encountered this time
of year is the application of Avitrol. Avitrol contains the active ingredient 4-aminopyridine and is marketed as a bird control agent for elimination of
unwanted birds, such as pigeons and grackles from arenas and barns. Avitrol is applied as chemically treated grain bait. According to the manufacturing
company, by limiting the amount of bait available to relatively few birds, the remainder of the flock can be frightened away from most sites with a mini-
mum of bird mortality. Signs of poisoning in affected birds may include flying erratically, vocalizing, trembling, dilation of the pupils and other symptoms
indicative of loss of motor control. These signs in several affected birds will frighten the flock and cause it to leave your arena or barn. The Avitrol company
also stresses through animal welfare research that the active ingredient in Avitrol, 4-aminopyridine, is a potassium (K+) channel blocker and that the birds
affected are not in pain.

The Avitrol company also suggests that poisoning of unintended animals may occur if the animal ingests the poison. The poison is disguised in kernels of
yellow corn, which your horse will eat if found. This point is critical for horse owners and the use of this product must be done with extreme caution. After
a horse ingests the poison, clinical signs of toxicity begin within 4 to 6 hours. Avitrol is an extremely potent toxin and if the horse does not receive prompt
medical treatment, death typically occurs 2 hours after clinical signs develop. Initial signs of toxicity include profuse sweating, behavioral abnormalities,
and muscle tremors. With time, the signs become more severe and include rapid and severe convulsions, fluttering of the third eyelid, ataxia, and inability
to stand. Death will ensue shortly thereafter. Horses that have ingested this poison are hypersensitive to touch, movement, and sound. The horse may
overreact to a loud noise or fast motion of a hand, to the point of losing balance and becoming recumbent. With proper veterinary treatment, clinical
signs will gradually resolve over a period of 10 to 12 hours. The severe convulsions will regress to mild muscle tremors and coordination will improve.
Once clinical signs resolve, there are usually no residual impairments or lingering effects and most horses appear normal the following day.

There is no specific antidote for 4-aminopyridine toxicity. The treatment of Avitrol poisoning is centered on supportive care and preventing further ab-
sorption. The veterinarian will control the convulsions and muscle tremors with sedation and the use of a central nervous system depressant, such as phe-
nobarbital or diazepam. Anti-inflammatory drugs are also indicated and consist of Banamine, phenylbutazone, and intravenous DMSO. Intravenous fluid
therapy with a balanced electrolyte solution is also beneficial. Gastric lavage is a very important component of treatment and consists of flushing and
emptying the stomach using a nasogastric tube and a large volume of water. This process removes the toxic corn kernels from the stomach and reduces
the total amount of toxin in the horse. The veterinarian will also administer mineral oil and BioSponge through the nasogastric tube in an attempt to coat
the intestinal lining and limit toxin absorption. The horse should be confined to a stall with soft bedding until signs of toxicity have resolved.

Legacy Equine Centre has successfully treated horses with Avitrol toxicity, but the prognosis is still considered to be guarded. As a general rule, the faster
the horse is treated by a veterinarian, the better the outcome will be. The main points to remember are to not allow horse access to the Avitrol corn bait
and to seek prompt veterinary assistance if a horse is suspected of ingesting the bait. I wish you well in the preparation of your barns and arenas for the
upcoming horse season, but please remember to keep the environment “horse safe.”

3
Oklahoma Hunter-Jumper Show Calendar for the 2009 Show Season
FROM TO RATING NAME OF SHOW REMARKS
9-Dec 14-Dec AA Mid Winter Classic Tulsa Expo
11-Jan GO Annual Awards Banquet
31-Jan HJEO Annual Awards Banquet
7-Feb 8-Feb S GO February Schooling Show OKC Fairgrounds
21-Feb
28-Feb OHJA Annual Meeting Tulsa
7-Mar 8-Mar S GO March Schooling Show OKC Fairgrounds
8-Mar Daylight Savings Time Begins
28-Mar S River Run River Run-Tulsa (Postponed to 4 Apr)
4-Apr S River Run River Run-Tulsa
4-Apr S GO April Schooling Show Cadence Equestrian Center-Edmond
15-Apr 19-Apr AA GO Tulsa Spring Show Tulsa Fairgrounds
22-Apr 26-Apr A Tulsa Classic Horse Show Tulsa Fairgrounds
2-May S HJEO Benefit Show Farewell Farms-Tulsa (Postponed)
16-May S GO May Schooling Show Rained out-rescheduled 30 May
16-May S Farewell Farms Rained out-rescheduled 6 June
30-May S GO May Schooling Show Casey Ranch, Stratford OK
30-May S KJM Equestrian KJM Stables-Tulsa
6-Jun S Farewell Farms (New show & date) Tulsa
13-Jun S OHJA Benefit Show Reschduled to 20 June
20-Jun S OHJA Benefit Show Debonaire Farms
21-Jun Father’s Day
27-Jun S GO June Schooling Show Canceled due to extreme heat
4-Jul Independence Day
15-Jul 19-Jul AA GO Preview OKC Fairgrounds
21-Jul 26-Jul AA GO Hunter Jumper Horse Show OKC Fairgrounds
8-Aug S HJEO Benefit Show KJM Stables-Tulsa
29-Aug S Prairie Lane Farms Prairie Lane-Collinsville OK
7-Sep Labor Day
12-Sep S River Run River Run-Tulsa
12-Sep S GO September Schooling Show Cadence Equestrian Center-Edmond
19-Sep S Debonaire Schooling Show Debonaire Farms
26-Sep S Royal Horse Ranch Monkey Island OK
3-Oct
10-Oct S Farewell Farms Farewell Farms-Tulsa
17-Oct S GO October Schooling Casey Ranch, Stratford OK
17-Oct S Aberdeen Farm Aberdeen Farm-Tulsa
24-Oct S Prairie Lane Farms Prairie Lane-Collinsville OK (Tentative)
31-Oct S KJM Halloween Show KJM Stables-Tulsa
1-Nov Daylight Savings Time Ends
7-Nov
14-Nov
18-Nov 22-Nov AA Fall Finale Horse Show Tulsa Expo
26-Nov Thanksgiving Day
28-Nov
As of 24 May 2009
Green equals HJEO recognized schooling show and OHJA rated
Blue equals GO recognized schooling show and OHJA rated
Red equals OHJA rated and HJEO, USEF and USHJA rated

4
 Newly Elected Board of Directors for 2009
Name Zone Term Email Home Phone Cell
Mary Ann Van Curen 1 2010 mvancuren@fuelmanagers.com 918-850-4949
Crystal Hardy 1 2010 crystaldhardy@aol.com 918- 694-9504
Alyssa Morrow 2 2010 amorrow12@aol.com 903-819-6146
Karen Gentry 2 2010 karengentry99@yahoo.com 405- 292-1744
Kaycee Nolting At Large 2010 okckcn@aol.com 405-412-7655
Virginia Hames At Large 2010 hhtcvh@earthlink.net 405-364-2408 405-850-6013
Gary Sneed At Large 2010 garyss@sbcglobal.net (405) 340-7407
Dee Hayes 1 2011 hershelpuppy@arthlink.net 918-633-6110
Jamie Milliren 1 2011 jamie@milliren.net (918) 299-2286
Bill Whisenant 2 2011 billwhiz@lawtonnet.net 580-248-7297 580-695-5986
Lisa Goodier 2 2011 wbflisa@yahoo.com 405- 547-5253
Margaret Thurston At Large 2011 mfthur@earthlink.net 405-321-8311 405-641-0167
Jennifer Stout At Large 2011 jtstout@cox.net 405-843-7130 405-641-4035
Dawn Casey At Large 2011 dsmeq@sbcglobal.net 918-520-8861
Beth Nellis 1 2012 bnellis@sbcglobal.net 918-299-4725
Cortney Henderson 1 2012 cehdvm@vt.edu
Karen McBee 2 2012 karen.mcbee@okstate.edu 405 377 6945
Madison Gay 2 2012 jumpit09@aol.com 405-388-6891
Sara Carter At Large 2012 carterse@gmail.com 918-447-2688 918-636-1600
Melinda Mulcare At Large 2012 sandsmetals@sbcglobal.net 918-691-1679
Courtney Coulter At Large 2012 courtney-coulter@utulsa.edu 918-230-9766
Meghan Harris Alternate 2010 harris92505@yahoo.com 918-402-2799
Melissa Predl Alternate 2010 mpredl@yahoo.com 918-607-8916

Committee Chair Persons

Jennifer Stout President
Bill Whisenant Exec VP
Mary Ann Van Curen Zone 1 VP
Karen McBee Zone 2 VP
Virginia Hames Secretary
Jennifer Stout Membership
Crystal Hardy Points
Karen McBee Awards
Bill Whisenant Horse Show
Beth Nellis Scholarships
Melinda Mulcare Fund Raising-Scholarships
Sara Carter P&R Editor
Bill Riggs Constitution/Bylaws/CAP Manual wriggs@dsda.com
Margie Barchus Co-Treasurer d_dmcgonigal@msn.com
Melinda Mulcare Zone 1 Fund Raising
Zone 2 Fund Raising

5
 2009 OHJA Scholarship Application
Complete the application and attach two recommendations. Return completed application & required attachments to:
Beth Nellis
PO. Box 1250
Jenks, OK. 74037
(918) 299.4725
Bnellis@sbcglobal.net

Deadline: December 1, 2009

The Oklahoma Hunter and Jumper Association (OHJA) is Oklahoma’s original horse show organization. Established in 1964, we were created to
promote the sport of riding and showing hunters and jumpers. OHJA is dedicated to serving the best interests of our members, member shows
and their exhibitors. We further the objectives and abide by the rules of the United States Equestrian Federation (USEF) and the United States
Hunter Jumper Association (USHJA), the national governing bodies of our sport, to which we are affiliated.

I. Personal Information
Name _______________________________________________________________ OHJA membership no. _____________________
Address_______________________________________________________________________________________________________________
Phone (_________) ___________-____________________________ Email ____________________________________________
School currently attending _______________________________________________________________________________________________
College or University Applicant may/will attend (if known) _____________________________________________________________________

II. Academic Information

Cumulative GPA _________ Degree seeking (if applicable) ___________________________________________________________________
Expected graduation date (specify if high school, undergraduate, or graduate level) _________________________________________________
Please attach a written recommendation from a teacher, professor or counselor that addresses applicant’s scholastic and academic attributes.
Recommendation should be no longer than one page and submitted on official letterhead.

III. Equestrian Information

Barn / Trainer ___________________________________________________________________________________________________________
Trainer Address ___________________________________________________________ Phone: _______________________________________
Trainer email __________________________________________________________________
Number of years applicant has been riding ___________________________________ years active with OHJA _____________________
Division(s) applicant has competed in and number of years showing: ______________________________________________________________
______________________________________________________________________________________________________________________

Please attach:
1. A written recommendation from a trainer or an OHJA member in good standing that describes why applicant should be awarded the OHJA
Scholarship. Horsemanship, sportsmanship, and dedication to the sport should all be addressed in recommendation.

2. Personal statement: You may write or type a response to the following:

In 500 words or less, please describe your involvement with horses, your future school plans, and the impact OHJA and the hunter-jumper sport
has had on your life. Explain how the OHJA Scholarship would affect your future academic endeavors.
Recent OHJA Meeting Minutes
February 28 Board Meeting, & Attachments; General Meeting
A meeting of the Oklahoma Hunter Jumper Association, Inc., Board of Directors was held on
February 28, 2009 at 10 a.m. at the Embassy Suites meeting room in Tulsa, OK.
President Bill Whisenant called the meeting to order at 10:05am. The following people were
present: Virginia Hames, Madison Gay, Mary Ann Van Curen, Melinda Mulcare, Lisa Goodier,
Alisa Morrow, Karen McBee, Margaret Thurston, Jennifer Stout, Bill Riggs, Bill Whisenant, Beth
Nellis
Virginia Hames presented the minutes of the last meeting held January 13, 2009. Margaret
Thurston made a motion, Jennifer Stout seconded, to accept the minutes as presented.
Motion passed.
501(c)3 status: Bill Riggs presented more information to the Board concerning the 501(c)3
status consideration. The copy of our Certificate of Incorporation as it was filed on Nov 29,
1966 was in good shape for 501(c)3 consideration. They did it in a way that will make it easy
to go forward. No amendments to the articles of constitution will need to be made.
The advantages of the status will be seen in fund raising and charitable contributions. The
disadvantages lie in record keeping. In general, our major changed will be in how we will
need to the handling of donations.
Tax returns will have to be prepared. We have essentially been “under the radar” of the IRS up
to this point. After becoming a 501 (c)3, we will be “on the radar” and returnes must be filed.
The amount of gross receipts collected will determine the IRS form that can be used. Less
than $25,000 and form 990EZ will be appropriate and over $25,000 will require the use of
form 990. Mr. Riggs had been unable to visit with a tax attorney since our last meeting, but
still plans to do so in the near future.
The largest part of the process involves the completion of form 1023. Fortunately we have
kept fairly good records with the same people being involved for the past several years. It is
his recommendation that a small ad hoc committee be formed comprising of the president,
someone familiar and comfortable with discussing the books and records, and one other
person – perhaps an accountant, if one is in the membership. Gross receipts from the past
few years will be reviewed to see if we exceeded $40,000 in any recent years. This would
occur in years where we, as an organization, put on a horse show. If our revenues did not
exceed this, our filing fee with the IRS could be $300. Preparation fees and consultation with
a tax attorney would be around $200. A budget of $500 is requested. Mr. Riggs has prepared
resolutions, (see attached) essentially for the board to authorize the formation of a commit-
tee to prepare the application and take steps to proceed. Plus, we should ask the general
membership to give general authorization for us to proceed with the filing of the 501(c)3
status request.
To clarify a few things, though we present a receipt to donors that “no product or services
were received,” it is OK to give recognition to people via banners and programs.
Margaret Thurston inquired about putting on a benefit horse show and if that would be a
problem. Bill Riggs clarified that checks written to OHJA to benefit someone else that was
not a charity would not be considered “donated” funds or tax deductible for the donor. As a
side note, entry fees for a benefit shows are not deductible.
Margaret Thurston remarked that we will really need someone willing to stay on top of all
the rules. We need to be careful of how we handle funds. We must be careful when we con-
sider ideas that might be seen as a good thing at the time, but really is a borderline decision.
Bill Riggs remarked that a good portion of the application is to do with the paying of the
officers. All OHJA would be doing is reimbursing people. At some point, the president will
need to sign the bottom of the application under perjury of law so we want people on the
committee knowledgeable about the finances and history of the organization.
Bill Whisenant said that securing the services of a CPA knowledgeable with this type of
organization is a good idea. We need to find someone who will be willing to do it for free or
for a nominal fee. It will be necessary that we have consistency within the organization and a
CPA might be the common cord as the Board changes people down the road.
The board voted to continue proceeding with the 501(c)3 filing preparation pending the
vote of the members at the general membership meeting. As a reminder, until the certificate
is signed and put in the mail box, we can always change our mind.
Treasurer’s Report: Margie Barchus was unavailable but President Whisenant reported that
little activity had occurred since the last meeting. Ms. Barchus will be present for the general
membership meeting with the 2008 report.
Scholarship Committee: Andrea Miles not present to furnish a report, but President
Whisenant reported for her that as a board, we decided last year that the scholarship
program needed to support itself. At the last meeting, we discussed criteria on how many
scholarships to hand out depending on the amount we raised. The scholarship review
committee consulted the scholarship fund raising chairman and it was felt that the dollar
amount was close enough coming into the banquet that they could go ahead and chose
two recipients and get it in the program. Each committee review member was asked to rank
the four applicants. The rankings were tabulated. One from each zone was chosen. For Zone
One – Heaven Ragsdale and for Zone Two – Madison Gay.
Points Committee: The use of the OrgPro system was a learning experience for both Crystal
and Jennifer. After getting the necessary information in place, the program proved to be
extremely easy to use. It was easy for the membership to review, ask questions, and resolve
problems. It was noted that it was an “owner-based” system rather than a “rider-based”
system, and it had to be tricked into properly accepting those 6 divisions whose points are
awarded provided the rider is an OHJA member (as opposed to the owner). Other programs
may be available, but they have not been able to test those systems yet. It is recommended
that we stay with the OrgPro for at least another year.
Margaret Thurston made a motion, Beth Nellis seconded, to continue with the OrgPro
system, but to review other programs through the year that might adapt easier to our rider-
member based classes. Motion passed.
Banquet Committee: Mary Ann Van Curen said the Embassy Suites personnel had been
really easy to work with. They provided the current meeting room for free. They had 92
reservations for the banquet. For a nice change, we are looking at a $455 profit just from the
dinner. The board expressed deep appreciation for her hard work. She recommended using
Embassy Suites for next year’s banquet.
Awards Committee: Karen McBee reported that she went over a little on her budget of
$5,000. $445.94 was spent on the year end ride offs with ribbons to eight places. The goody
bags left over were going for door prizes at the banquet. An additional $90.66 was spent on
additional door prizes. The cleaning, repairing and engraving of the perpetual trophies was
$655. $2,925 was spent for champion and reserve championship trophies and $1429.62 was
for ribbons. The final total was $5546.22. Bill Whisenant said an additional $230 needs to be
addition to the total for the Ride Off Plaques and for the Bill Yaminashi trophy.
One box of trophies and ribbons had not arrived. It included the 2nd half of the modified
equitation, level 0, level 1 and level 2 jumpers. Recipients will just have to be understanding
and will be presented with a trophy or ribbon for the pictures tonight.
Raffle tickets were still being sold and the silent auction will be on-going through the
evening activities.
Post & Rail: The electronic version was very nice this year. It was a quality product. As it
worked out, Bill would assemble the material, email it to Sara Carter who would put it
together, send it back to Bill Whisenant to email out, He in turn sends it to Jennifer Stout to
put on the website and to mail out the hard copies.
USHJA 2008 awards: It appears from the program that Jennifer Stout, Sara Milliren and Cathi
Carroll may be the zone recipient winners.
Membership: The proposal for the 3-year membership option will be presented at the gener-
al membership meeting this afternoon. If accepted, it will begin next year, 2010. We already
have 213 members, therefore it would be too difficult to try to start this year.
Jennifer Stout reviewed her results of other banking options. It appeared that the account
we currently have is best suited to our needs. Margaret Thurston made a motion, Mary Anne
Van Curen seconded, to keep our current bank account with the Bank of Oklahoma. Motion
passed.
Board reinstated four members at the last meeting providing we could contact these people
and they expressed an interest in remaining on the board . Only one person could not be
contacted was Mary Beth Sloan. With the assumption that she does not wish to be rein-
stated . She hasn’t made a meeting for 2 years. Her slot will be open for nomination.
The horse shows are no longer reporting or submitting fees regarding the OHJA Medal
classes. It was discussed if we should just starting charging a fee for OHJA recognition
instead. It was felt that a $25 fee would be reasonable and should not put a burden on the
shows. On a case by case situation, it might be possible to waive the fee due to extraordinary
circumstances (such as a very poor turnout due to weather and the show didn’t make any
money). Karen made a motion, Margaret seconded to add a $25 recognition fee to the show
packet.
Meeting adjourned.
Respectfully submitted,
Virginia Hames
Attachment:
The resolutions presented by Bill Riggs:
BOARD OF DIRECTORS
WHEREAS, Oklahoma Hunter and Jumper Association, Inc. (“OHJA”) is a not for profit Oklaho-
ma corporation formed on November 29, 1966 for educational purposes to further the art of
riding and to encourage horsemanship, sportsmanship, and the observance of recognized
standards for the raising, training, and showing of hunters and jumpers ; and
February 28 Meetings & Attachments continued....
WHEREAS, it is in the best interests of OHJA to apply for recognition of exemption under
Section 501(c)(3) of the Internal Revenue Code of the United States of America;
NOW THEREFORE BE IT RESOLVED, that OHJA complete and file an Application for Recogni-
tion of Exemption under Section 501(c)(3) of the Internal Revenue Code on Form 1023 and
following such filing to take such steps as shall be reasonably necessary to complete the
application process;
BE IT FURTHER RESOLVED, that an ad hoc Committee is appointed to complete the Applica-
tion and present it to the Board at its next meeting for consideration and approval and that
the members of such committee are Bill Riggs, Jennifer Stout, Bill Whisenant and Margie
Barchus.
BE IT FURTHER RESOLVED, that upon approval of the Application the President or any Vice
President of OHJA (each, an “Authorized Officer”) is authorized and directed to execute and
deliver the Application and other such certificates, instruments, and documents in connec-
tion with the Application as any of them deem necessary or appropriate;
BE IT FURTHER RESOLVED, that the Authorized Officers or any of them is hereby authorized,
empowered, and directed, for and in the name and on behalf of OHJA, to do and perform
all such other acts and to execute and deliver all such other notices, instruments, and docu-
ments on behalf of OHJA as may be necessary or deemed by any of them appropriate to
effectuate completion of the Application and the Application process; and
BE IT FURTHER RESOLVED, that all acts done, whether heretofore or hereafter performed or
done, by any Authorized Officer which are in conformity with the intent and purposes of
these resolutions, shall be and the same are hereby, in all respect, ratified, confirmed, and
approved.
MEMBERS
WHEREAS, Oklahoma Hunter and Jumper Association, Inc. (“OHJA”) is a not for profit Oklaho-
ma corporation formed on November 29, 1966 for educational purposes to further the art of
riding and to encourage horsemanship, sportsmanship, and the observance of recognized
standards for the raising, training, and showing of hunters and jumpers ; and
WHEREAS, it is in the best interests of OHJA to apply for recognition of exemption under
April 29 OHJA Board Meeting Minutes
OHJA Board of Directors Meeting, April 29, 2009
A meeting of the Oklahoma Hunter Jumper Association, Inc., Board of Directors was held
on March 30, 2009 by conference call. President Jennifer Stout called the meeting to order
at 7:35 p.m.
Secretary Virginia Hames took attendance by roll call. The following people were present:
Mary Ann Van Curen, Crystal Hardy, Karen Gentry, Kaycee Nolting, Virginia Hames, Dee
Hayes, Jamie Milliren, Bill Whisenant, Margaret Thurston, Jennifer Stout, Beth Nellis, Cortney
Henderson, Karen McBee, Madison Gay, Sara Carter, Melinda Mulcare, Melisa Predl, and
Meghan Harris.
Not present were: Alyssa Morrow, Gary Sneed, Lisa Goodier, Dawn Casey, and Courtney
Coulter.
May Ann Van Curen reported that the she didn’t have a breakdown but the funds received
from the raffle and t-shirts was close to $1000. Feedback from the auction was very positive.
She had some great ideas for fundraising for 2009. She had received positive feedback on
the banquet. The food was good. The room was nice. The service was very good. We made
$5.00 per head profit. This was the first year we actually made a profit on the banquet. Em-
bassy Suites donated a comp room for the auction and it went for $100. She recommended
that we check into Embassy Suites for the OKC banquet in 2010.
Karen McBee reported that we gave out 172 schooling awards, 72 rated awards, and 20
perpetual trophies or ride-off awards. She has mailed out about 60 ribbons and trophies to
those who were not able to attend the banquet. She had taken them to the OKC Go show
earlier in March and gave some of them out there.
A few large perpetual trophies remain to be given to the award winners. Since it will cost a
lot to mail them, she will try to present them at a show.
The missing box of trophies and ribbons was never found; therefore the items are being
replaced. She hopes to have the replacements around the second week of April.
The board expressed great appreciation to both Mary Ann Van Curen and Karen McBee for
their hard work.
President Stout emailed a copy of the treasurer’s report to the board members. $9082.59 is
Section 501(c)(3) of the Internal Revenue Code of the United States of America;
NOW THEREFORE BE IT RESOLVED, that OHJA complete and file an Application for Recogni-
tion of Exemption under Section 501(c)(3) of the Internal Revenue Code on Form 1023 and
following such filing to take such steps as shall be reasonably necessary to complete the
Application process; and
BE IT FURTHER RESOLVED, that the Board of Directors and officers of OHJA are authorized
and empowered, for and in the name and on behalf of OHJA, to execute and deliver the
Application and other such certificates, instruments, and documents in connection with
the Application as they deem necessary or appropriate and otherwise to do and perform
all such other acts and to execute and deliver all such other notices, instruments, and docu-
ments on behalf of OHJA as may be necessary or deemed by any of them appropriate to
effectuate completion of the Application and the Application process.
Oklahoma Hunter Jumper Association
Organizational meeting, February 28, 2009
A brief meeting of the new board was held following the general membership meeting.
The business at hand included:
The appointment of the treasurer. Margie Barchus was willing to continue for the time being
but does not want to be responsible for the 501(c)3 record keeping, should we get to that
point.
Motion to accept Margie Barchus as treasurer. Motion passed.
Nomination for Jennifer Stout as President Bill Whisenant
Motion to elect by acclimation: Margaret Thurston
Passed
Nomination for recording secretary : Virginia Hames
Motion to elect by acclimation: Margaret Thurston
Passed
Future meeting notification will be by email notification and will be in the near future.
Respectfully Submitted
Virginia Hames
our current balance as of the end of February. Most of the banquet items have been taken
care of. Bill Whisenant made a motion, Karen McBee seconded, to accept the report as
presented.
Jennifer Stout reported for the membership committee that we currently had 238 mem-
bers. This is the most we have ever had at this time of year.
Crystal Hardy reported that she had not done anything with the points yet for this year.
Last year was the first year to work with the OrgPro program and after the initial learning
curve; it proved to be a vast improvement over the old system. Being able to put it up on
the website and enabling members to be able to click on it and see which shows they
were getting credit for was very helpful. It made problem resolutions extremely easy. Bill
Whisenant reiterated for Crystal that it was well worth the investment. They have talked to
the person who developed the program and have developed a few ways to work around
problems of last year.
Bill Whisenant reported for the Horse Show Committee that overall he has not had any
resistance regarding the $25 fee for show recognition that we voted on at the last meeting.
The only difficulty encountered was with HJEO. HJEO doesn’t do a full prize list and our
rules say that they must put an application form in their prize list. They wanted to know
if they could put application forms in the show office, place link to OHJA on the HJEO
website, and put our website on the prize list instead. They also wanted to delete the OHJA
class from their schedule since it runs at a higher fence height than their usual classes. They
usually only compete in classes up to 2’9”. Bill recommended, and the board agreed, that
they should continue to offer the class and stay at the 3’ height.
The medal class has not been a money maker for OHJA for quite some time. Currently the
rules for money remittance from the show to us involves taking the entry fee times the
number of riders in the class less the cost of any ribbons and awards for the class, and de-
ducting a 60% rebate for holding the class. Bill Whisenant’s recommendation is the take the
money part out of the class requirements for the show and just charge a $25 recognition
fee. The board agreed.
Bill Whisenant made a motion, Melinda Mulcare seconded, to waive the membership appli-
cation in the prize list requirement as long as applications were made available in the horse
show office and a link was put on the show’s website and/or prize list. Motion passed.
April 29 OHJA Board Meeting Minutes & attachments continued
Bill Whisenant made a motion, Karen McBee seconded, to remove the fees associated with
the holding of the OHJA Medal Class but retain the $25.00 recognition fee requirement.
Motion passed.
The June 20th fun show may need to move to a different date. Bill Whisenant was not going
to be available. June 13 would be good date. As a side note, the Cadence schooling show
has been moved to June 27.
After all current changes have been finalized; Bill Whisenant will make a new revised show
schedule available. The Shawnee Show is off the schedule. The facility is not available
except for Thanksgiving weekend. Patrick Rhodes has offered to hold the ride-offs will be at
his Fall Finale Show that he is holding in Tulsa November 18-22. At the moment, there is not
another show during Oct/Nov time frame that might be able to host the ride-offs.
Bill Whisenant reported for the scholarship committee that scholarships for 2008 were
awarded to Madison Gay and Helen Ragsdale.
President Stout requested discussion concerning setting the criteria for the USHJA affiliate
awards: junior, adult, trainer, and instructor. Bill Whisenant reviewed how it was done the
past 2 years. The first year we tried to award it by points. The intent was to use the average
per show but that provided too difficult. Last year, people were nominated then everyone
did a rank order and results achieve from that. Though that worked, it may not be the
best way to handle it. A committee needs to be formed to come up with criteria for these
awards. It was recommended that Crystal either be on the committee or be consulted if
it was decided to be done by points since she is aware of what the OrgPro Software can
do. Our decision needs to be submitted by approximately September 5th. The committee
members shall be Jaime Milliren - committee chair, Karen Gentry, and Crystal Hardy.
President Stout discussed the trainer directory that had been on the website. It was taken
off at one point, but it might be a good time to put it back on. Originally only OHJA mem-
ber trainers could be listed but since OHJA benefits even from trainers who are not OHJA
members, it was felt all should be included. An asterisk with a footnote could be placed by
trainers who were OHJA members. Margaret Thurston remarked that she has a good trainer
list available from Go Show database that they could start with. Karen Gentry and Meghan
Harris agreed to work on the list. They would just ask if they would like to be included on
the list and if they have a website they would like to include.
OHJA Benefit Show Photos
Submitted by Mary Ann Van Curen
President Stout presented her committee chair positions for 2009. The position of co-
treasurer has not been filled. We will need someone who can continue on with the 501C3.
This will result in more than a 1 or 2 year position. We will need someone who is interested
and willing to take over the job once we receive 501c3 status. It takes a lot of work, and
not something Margie Barchus is interested in handling. If necessary, we may need to
pay someone… reasonably priced of course. Since it is not a requirement that we have a
co-treasurer, it was suggested that we wait and let the 501C3 committee help search for
person once it is determined what the duties will be.
We do not have Zone 2 Fund raising committee chairperson. In the past, we have had 1
person overall with 1 from each zone to assist. It was noted that committee members do
not have to be board members, so the search may go in that direction.
Bill Whisenant was nominated for Executive Vice President by Mary Ann Van Curen. Karen
McBee seconded. Margaret moved to elect Mr. Whisenant by acclimation. Motion passed.
The zones discussed briefly nominations for their Zone Vice President and made their
decisions. Mary Ann Van Curen was chosen as Zone 1 Vice President and Karen McBee was
chosen as Zone 2 Vice President.
President Stout asked for a motion to accept her presented slate of committees. Melinda
Mulcare made a motion, Crystal Hardy seconded to accept the slate of committees put
before the board by President Stout. Motion passed.
BY LAW CHANGE:
The next item to discuss on the agenda was to change the jumper class wordage from
levels to meters. USEF has changed their wording to meters and it was recommended
that we change our wording to match it. Margaret Thurston made a motion, Madison Gay
seconded to change our wording to correspond with USEF wordage. Motion passed.
(Please note: the conference call was interrupted at this point to due a storm. It was a
several minutes before we could re-connect. All the board members may not have returned
to the call.)
A committee was set up to review the past bylaw changes and Constitutional changes
needed to update the current Constitution, bylaws, and cap manual. Virginia Hames agreed
to chair this committee and Madison Gay has agreed to assist. Bill Whisenant had some
things to review. Upon completion, it will be given to Bill Riggs for insertion. The last time
the bylaws were updated was 2005, and the most current constitution is 1999.
BY LAW CHANGE:
The True Blue Horse of the Year award was originally intended only for rated section – as
the schooling awards were not in existence at that time. However, four divisions (very low
hunter, baby green hunter, low hunter and open hunter) are schooling divisions and appear
in the rated area and caused the award to go to a baby green hunter/low hunter division
winner this past year. The board agreed that that this was not the intention of the True Blue
award, and to move those four divisions into the schooling section.
A question was raised if we could make a waiver for a Long & Short rider to compete in the
division again on a new horse. The division restricts competitors from being judged if they
have (among other things) won a year end championship or reserve championship. The
individual who won last year has changed horses and has a need to continue in the Long/
Short Rider division. The question was asked if we would be willing to grant a waiver or
make a rule change and change the wording to read “not open to same hose/rider combi-
nation” rather than just “rider”? Discussion followed. It was noted that some riders are not
ready to move up even if they were the year end winner in that division.
BY LAW CHANGE
A motion made by Bill Whisenant that we change the wording under short/long stirrup
hunter paragraph 2 subsections A and B and C, to read “same horse/rider combination”
in place of “rider”. More discussion followed the motion noting that the advised wording
change would not prohibit a rider from entering year after year as another combo.
The discussion led to an amendment of the motion to leave the wording as “rider” but add
something to the effect of “competition in this division will be limited to not more than
two years” in order to be eligible for awards. Melinda Mulcare made a motion to accept the
amended motion, Madison Gay seconded. Motion passed.
Kaycee Nolting wanted all to know that a Texas association had posted a nice tribute to
Corky Harger’s wife Sandy.
President Stout said that she put OHJA on Facebook
Margaret Thurston made a motion to adjourn, Bill Whisenant seconded. Motion passed.
Next meeting was not scheduled at this time.
Respectfully submitted,
Virginia Hames
 2009 Bank Balances
2009 beginning balance $4,527.75

January 2009 totals:

Expenses $262.66 Deposits $410.24 Balance $4,675.33

February 2009 totals:

Expenses $200.00 Deposits $4,607.26 Balance $9,082.59

March 2009 totals:

Expenses $9,816.18 Deposits $5,023.26 Balance $4,289.67

April 2009 totals:

Expenses $.74 Deposits $710.19 Balance $4,999.12

May 2009 totals:

Expenses $.61 Deposits $ 385.22 Balance $5,383.73

Equine Rescue Information

Blaze’s Tribute Equine Rescue
This longtime horse rescue in Jones, Oklahoma is always
in need of
donations to subsidize they’re ever-growing herd. They
are a registered 501(c)3 charity and a number of OHJA
members contribute to their efforts
and have even adopted horses from them.
If you can help Natalee and Shawn Cross in any way please
visit
Tulsa Horse Rescue
A new horse rescue group is forming in the Tulsa area
and they are planning a work day on July 18, 2009. The
organization is in the process of obtaining charity status and
is in desperate need of just about everything. If anyone is
interested in sweat equity Or knows someone who would be
willing to donate goods or services please contact one of the
following people.
Cassy Russell cassyrussell@cox.net
Kristen McCormick kamccormick@yahoo.com

For more information, visit the BTER website http://blaz- Heather McCormick McCormickH@bv.com
esequinerescue.com.
Many thanks!
Thank you!!!