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!"#$"%#&'( *"+,-&,' ./( ./01 0.

2/3231 45 56
4&7" 010 89 0:3
;-+<"=>2 8e: updaLe on e mall pollcy lmplemenLaLlon
?&>"2 1hursday, uecember 13, 2012 9:49:30 AM M1
*,8@2 Lama, AlberL
682 Clenn, LllzabeLh
l was golng Lo pass Lhls Lo you, and have you deal wlLh hlm...ls LhaL ok for you Lo Lake Lhe lead?
Cn 1hu, uec 13, 2012 aL 9:27 AM, Clenn, LllzabeLh <eglenn[nmag.gov> wroLe:
Pl Al-
lor some reason, l'm Lhlnklng lL wlll be easler lf l provlde hlllp wlLh my commenLs Lhrough you. 1haL way he
wlll feel as Lhough he ls noL deallng wlLh several dlfferenL sources of lnformaLlon.
4&7" 01. 89 0:3
wlll feel as Lhough he ls noL deallng wlLh several dlfferenL sources of lnformaLlon.
1. l Lhlnk lL ls confuslng for hlm Lo use Lhe LlLle "emall reLenLlon procedure" because lL ls Loo slmllar Lo Lhe LlLle
"emall reLenLlon pollcy." lL would be beLLer lf lL were LlLled someLhlng llke "procedure for movlng emall off Lhe
emall sysLem."
2. l'm noL sure why hlllp Lhlnks lL ls necessary Lo have a separaLe flle (Lhe "8" flle) for saved emalls. 1hey are
[usL llke any oLher record so why can'L each employee [usL save Lhem whereever Lhey wanL Lo? 8lghL now l can
move emall messages from my emall sysLem Lo whaLever flle l have seL up on my compuLer. ueskLop, M drlve,
whaLever. l know hlllp has done a loL of work Lo seL up Lhese 8 drlves, so maybe Lhere ls a good reason for lL.
l'm [usL noL seelng lL aL Lhe momenL.
3. l don'L Lhlnk people are golng Lo llke lL lf we requlre Lhem Lo use Chrome. l use llrefox and l can do Lhe same
Lhlng LhaL hlllp ls suggesLlng for Chrome.
4. Cne quesLlon l've goLLen ls wheLher we can Lransfer emall messages ln bulk, l.e., move more Lhan one emall
aL a Llme. l'm Lhlnklng Lhe answer ls "no", buL lf noL, Lhe procedure for LhaL mlghL be added.
8eLsy
Cn Wed, uec 12, 2012 aL 4:32 M, Cmaoeng, hlllp <pomaoeng[nmag.gov> wroLe:
Al,
l've aLLached Lhe 1sL verslon of Lhe L-mall 8eLenLlon rocedure. l have LesLed Lhe procedure wlLh few users
alLhough l'm sLlll walLlng for more Lhorough LesLs slnce we use several CperaLlng SysLems (Wlndows x, 7,
vlsLa and Mac) ln Lhe offlce. uue Lo dlfferenL 8rowser compaLlblllLy lssues, we are recommendlng Coogle
Chrome as Lhe maln browser Lo be used for Lhe Lmall, LhaL's Lhe easlesL way Lo slmpllfy Lhe procedure for
compuLers wlLh dlfferenL CperaLlng SysLems. lease leL me know whaL you Lhlnk.
-hlllp
Cn 1ue, uec 11, 2012 aL 4:01 M, Lama, AlberL <alama[nmag.gov> wroLe:
yes
Cn 1ue, uec 11, 2012 aL 3:34 M, Cmaoeng, hlllp <pomaoeng[nmag.gov> wroLe:
Al,
l'm meeLlng wlLh l1 sLaff Lomorrow Lo flnallze our sLraLegy. Can l updaLe you Lomorrow afLernoon abouL
our approach?
-hlllp
Cn 1ue, uec 11, 2012 aL 3:47 M, Lama, AlberL <alama[nmag.gov> wroLe:
Pl hll, can l geL an updaLe on our efforLs Lo prepare for Lhe lmplemenLaLlon of Lhe e mall pollcy lL hlnk
we are sLlll LargeLlng an early !anuary lmplemenLaLlon daLe. 1hanks
--
AlberL !. Lama
Chlef uepuLy ALLorney Ceneral
.C. urawer 1308
4&7" 011 89 0:3
SanLa le, new Mexlco 87304-1308
(303)827-6067
alama[nmag.gov
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln
lnformaLlon LhaL ls legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named
reclplenL. lf you are noL Lhe lnLended reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or
dlsLrlbuLe Lhe message and/or any of lLs aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy
sender aL Lhe new Mexlco ALLorney Ceneral's Cfflce and deleLe Lhls message. 1hank-you.
--
hlllp Mlchael A. Cmaoeng
Network Administrator
Office of NM Attorney General Gary K. King
(303) 827-6083
pomaoeng@nmag.gov
CONFIDENTIALITY NOTICE: The information in this e-mail and in any attachment may contain
information that is legally privileged. It is intended only for the attention and use of the named recipient. If
you are not the intended recipient, you are not authorized to retain, disclose, copy or distribute the
message and/or any of its attachments. If you received this e-mail in error, please notify sender at the
New Mexico Attorney General's Office and delete this message. Thank you.
--
AlberL !. Lama
Chlef uepuLy ALLorney Ceneral
.C. urawer 1308
SanLa le, new Mexlco 87304-1308
(303)827-6067
alama[nmag.gov
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon
LhaL ls legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL
Lhe lnLended reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or
any of lLs aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney
Ceneral's Cfflce and deleLe Lhls message. 1hank-you.
--
hlllp Mlchael A. Cmaoeng
Network Administrator
Office of NM Attorney General Gary K. King
(303) 827-6083
pomaoeng@nmag.gov
CONFIDENTIALITY NOTICE: The information in this e-mail and in any attachment may contain information
that is legally privileged. It is intended only for the attention and use of the named recipient. If you are not the
!"#$ &'& () &'*
+,-.$/01 lwd: urafL Lmall 8eLenLlon ollcy
2"0$1 Monday, uecember 3, 2012 11:46:27 AM M1
34(51 Clenn, LllzabeLh
6(1 AlberL Lama
Pere's whaL Cary approved.
---------- lorwarded message ----------
lrom: 78$99: ;8<="-$0> <eglenn[nmag.gov>
uaLe: Mon, nov 19, 2012 aL 12:03 M
Sub[ecL: lwd: urafL Lmall 8eLenLlon ollcy
1o: Cary klng <Cklng[nmag.gov>
Pl Cary-
Pere's anoLher copy of Lhe emall reLenLlon pollcy for your revlew.
8eLsy
---------- lorwarded message ----------
lrom: 78$99: ;8<="-$0> <eglenn[nmag.gov>
uaLe: lrl, nov 2, 2012 aL 3:39 M
Sub[ecL: urafL Lmall 8eLenLlon ollcy
1o: Cary klng <Cklng[nmag.gov>
Cc: AlberL Lama <ALama[nmag.gov>, hlllp Cmaoeng <pomaoeng[nmag.gov>
Pl Cary-
ALLached for your revlew and approval ls a drafL pollcy governlng Lhe proper reLenLlon of emall Lransmlsslons by
ACC employees. l have dlscussed Lhe drafL wlLh Al and hlllp Cmaeng.
Cnce you glve Lhe go ahead, we wlll dlsLrlbuLe Lhe pollcy Lo Lhe ulvlslon ulrecLors flrsL, and Lhen Lo Lhe resL of Lhe
Cfflce. 1hanks,
8eLsy
!"#$%&'() +,-$#'$( ./) .0/1 .2.32/4 56 6!
5'7, 18 9: .3;
<#-=,>?2 8e: urafL Lmall 8eLenLlon ollcy
@'?,2 Monday, november 19, 2012 2:34:08 M M1
+$9A2 Clenn, LllzabeLh
!92 klng, Cary
BB2 AlberL Lama, hlllp Cmaoeng
1here ls no confllcL. urafLs are noL consldered publlc records for purposes of reLenLlon under Lhe ubllc 8ecords
AcL. Whlch means Lhey don'L have Lo reLalned and may be deleLed. urafLs are publlc records under l8A, however.
So lf we geL an l8A requesL LhaL covers a drafL documenL LhaL was noL deleLed before Lhe requesL was made, Lhe
drafL wlll have Lo be provlded unless an l8A excepLlon applles.
LllzabeLh A. Clenn
uepuLy ALLorney Ceneral
new Mexlco ALLorney Ceneral's Cfflce
.C. urawer 1308
SanLa le, nM 87304
303-827-6423 (phone)
303-827-3826 (fax)
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon LhaL ls
legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL Lhe lnLended
reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or any of lLs aLLachmenLs.
lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney Ceneral's Cfflce and deleLe
Lhls message. 1hank you.
Cn Mon, nov 19, 2012 aL 2:00 M, klng, Cary <gklng[nmag.gov> wroLe:
Approved Lo clrculaLe lnLernally. l am curlous abouL excepLlon (7). uoes Lhls confllcL ln any way wlLh our
conLenLlon LhaL drafLs are publlc records? Ck
Cn lrl, nov 2, 2012 aL 3:39 M, Clenn, LllzabeLh <eglenn[nmag.gov> wroLe:
Pl Cary-
ALLached for your revlew and approval ls a drafL pollcy governlng Lhe proper reLenLlon of emall Lransmlsslons
by ACC employees. l have dlscussed Lhe drafL wlLh Al and hlllp Cmaeng.
Cnce you glve Lhe go ahead, we wlll dlsLrlbuLe Lhe pollcy Lo Lhe ulvlslon ulrecLors flrsL, and Lhen Lo Lhe resL of
Lhe Cfflce. 1hanks,
8eLsy
!"#$%&'() +,-$#'$( ./) .0/1 .23/21/ 45 5!
4'6, .. 78 /9:
;#-<,=>2 8e: Lmall reLenLlon
?'>,2 Wednesday, CcLober 31, 2012 1:26:48 M M1
+$7@2 Lama, AlberL
!72 Clenn, LllzabeLh
can l sllL my wrlsL now...
Cn Wed, CcL 31, 2012 aL 1:26 M, Clenn, LllzabeLh <eglenn[nmag.gov> wroLe:
lmaglne whaL lL's golng Lo be llke when we Lry Lo lnsLlLuLe Lhe emall reLenLlon pollcy.
LllzabeLh A. Clenn
uepuLy ALLorney Ceneral
new Mexlco ALLorney Ceneral's Cfflce
.C. urawer 1308
SanLa le, nM 87304
303-827-6423 (phone)
303-827-3826 (fax)
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon LhaL ls
legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL Lhe
lnLended reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or any of lLs
aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney Ceneral's
Cfflce and deleLe Lhls message. 1hank you.
Cn Wed, CcL 31, 2012 aL 12:27 M, Lama, AlberL <alama[nmag.gov> wroLe:
slx years....
---------- lorwarded message ----------
lrom: A'B&'#) C@( <alandau[nmag.gov>
uaLe: Wed, CcL 31, 2012 aL 12:08 M
Sub[ecL: 8e: Lmall reLenLlon
1o: SanLlago 8aca <sbaca[nmag.gov>
Cc: !ody Curran <[curran[nmag.gov>, AlberL Lama <alama[nmag.gov>
SanLl:

1hls ls a blg deal for Lhe enLlre nMAC and nMSA 14-3-1 eL seq. deflnes whaL a publlc record (LransacLlon of
publlc buslness) ls and lncludes Lhe nMAC, as a sLaLe agency.

1he publlc records provlslons are preLLy long and compllcaLed buL wlLhouL glvlng a legal oplnlon, l belleve Lhe
nMAC as a whole has a duLy Lo have an e-mall reLenLlon pollcy (should reLaln for whaLever Lhe pollcy says Lo
prevenL allegaLlons of desLrucLlon and damage Lo hlde publlc work) and LhaL aL a mlnlmum our unlL needs Lo
reLaln e-mall conslsLenL wlLh Lhe maxlmum slx year breach of conLracL provlslons relaLlng Lo Medlcald
provlder agreemenLs.

1here are lesser sLaLuLe of llmlLaLlons relaLlng Lo crlmlnal and MlA medlcald fraud (3 years). CLherwlse we
!"#$ &' () *+,
rlsk belng accused of spollaLlon and desLrucLlon of publlc records, boLh on Lhe sLaLe and federal levels.

l have never seen a records reLenLlon pollcy for Lhls unlL or Lhls offlce.

lf you need more documenLaLlon and clLaLlons and legal research, l can do lL afLer november 8 when my
appellaLe brlef ls due and done.

1he feds have separaLe rules LhaL l can geL you buL lf we have a pollcy LhaL complles wlLh nM law, and adhere
Lo lL, and puL documenL holds on Lhe documenL reLenLlon-desLrucLlon cycle when requlred ln speclflc cases,
we would generally, Lhough noL speclflcally, be ln compllance wlLh Lhe feds. Agaln l can glve you a memo and
Lhe speclflc fed clLaLlons afLer my brlef ls done on november 8.

LeL me know.

Amy
Cn Wed, CcL 31, 2012 aL 11:13 AM, SanLlago 8aca <sbaca[nmag.gov> wroLe:
Philip stopped by while you were out of the office asking for details on the email retention requirements of
the federal government and whether our Unit was required to maintain emails for a specific duration. Since
you have looked into this issue previously, will you email me the information that you have regarding
federal requirements? Where are these requirements located?

If you have any questions or concerns, please feel free to see me.

Thank you,
Santiago Baca, MBA, BSIT, CEECS
Information Systems Specialist / Investigator
Medicaid Fraud & Elder Abuse Division
Office of the State Attorney General
111 Lomas Blvd. NW, Suite 300
Albuquerque, New Mexico 87102
Telephone: 505-222-9079
Fax: 505-222-9132
Sbaca@nmag.gov

CONFIDENTIALITY NOTICE: This communication and its attachments may contain confidential and/or
legally privileged information. It is solely for the use of the intended recipients. Unauthorized interception,
review, use or disclosure is prohibited unless specifically provided under the New Mexico Inspection of
Public Records Act. If you are not the intended recipient, please contact the sender and destroy all copies
of the communication along with any attachments.

--
Amy Landau
AsslsLanL ALLorney Ceneral
Medlcald lraud & Llder Abuse ulvlslon
!"#$ &' () *+,
Cfflce of Lhe SLaLe ALLorney Ceneral
111 Lomas 8lvd. nW, SulLe 300
Albuquerque, new Mexlco 87102
ulrecL: 303-222-9069
lax: 303-222-9007
alandau[nmag.gov
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon LhaL
ls legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL Lhe
lnLended reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or any of lLs
aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney Ceneral's
Cfflce and deleLe Lhls message. 1hank you.
--
AlberL !. Lama
Chlef uepuLy ALLorney Ceneral
.C. urawer 1308
SanLa le, new Mexlco 87304-1308
(303)827-6067
alama[nmag.gov
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon LhaL
ls legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL Lhe
lnLended reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or any of lLs
aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney Ceneral's
Cfflce and deleLe Lhls message. 1hank-you.
--
AlberL !. Lama
Chlef uepuLy ALLorney Ceneral
.C. urawer 1308
SanLa le, new Mexlco 87304-1308
(303)827-6067
alama[nmag.gov
CCnlluLn1lALl1? nC1lCL: 1he lnformaLlon ln Lhls e-mall and ln any aLLachmenL may conLaln lnformaLlon LhaL ls
legally prlvlleged. lL ls lnLended only for Lhe aLLenLlon and use of Lhe named reclplenL. lf you are noL Lhe lnLended
reclplenL, you are noL auLhorlzed Lo reLaln, dlsclose, copy or dlsLrlbuLe Lhe message and/or any of lLs
aLLachmenLs. lf you recelved Lhls e-mall ln error, please noLlfy sender aL Lhe new Mexlco ALLorney Ceneral's
Cfflce and deleLe Lhls message. 1hank-you.

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