ORGANIZATIONS (A case study of Emenite Nigeria Ltd)
(08034883821 08188988835) TABLE OF CONTENTS Title page: - - - - - - - - - i Approval page: - - - - - - - - ii Dedication: - - - - - - - - iii Acknowledgement: - - - - - - - iv Abstract: - - - - - - - - - v Table of contents: - - - - - - - vi CHAPTER ONE: INTRODUCTION 1.1 Background of the Study: - - - - - 1.2 Statement of the Problem: - - - - - 1.3 Objectives of the Study: - - - - - 1.4 Research question 1.5 Research Hypothesis: - - - - 1.6 Significance of the Study 1.7 Scope of the Study: - - - - - - 1.7 Limitations of the Study: - - - - - 1.8 Definition of Terms: - - - - - -
CHAPTER ONE INTRODUCTION 1.1 BACK GROUND OF THE STUDY A budget is a financial and a quantitative statement prepared prior to a defined period of time of the policy to be pursued for the purpose of attaining a given objective. Also according to A.U. Nweze (2004) in his profit planning. Budget is a plan quantified in monetary terms, prepared and approved prior to a defined period of time, usually showing planned income to be generated and or expenditure to be incurred during that period and the capital to be employed to attain a given objective. Furthermore a budget is an attempt made at the beginning of each financial year to plan the profit and loss account for the year and to aim for a definite balance sheet. This profit planning must be a well thought- out operational plan with its financial implication expressed as both long and short range profit plans. In any organization where budget is used as a means of profit planning many alternative plans have to be considered and the most profitable one will be adopted, because where the plan chosen in great expectations, then the best use has been made of the available resources. On the other hand budgetary control is the establishment of policies and the periodic review or comparison of the actual result with the budgeted
performances either to secure approval for individual action or to serve as a remedial course of action. Budgetary control whereby actual state of affairs can be compared with that planned for by the management, so that appropriate action may be taken to correct adverse situation that may occur before it is too late. It is also used to fix responsibility. A budget systems serve the needs of management in respect of the Judgments and decisions it is fruited to make and to provide a basis for the management functions of planning and control. Developing a budget is a critical step in planning any economic activity. This includes business, governmental agencies and individuals. Therefore businesses of all types and governmental units at every level must make financial plans to carry out routine operations, to plan for major expenditures and to help in making financial decisions. On this back ground, every organization no matter nature has a plan for the future, simply because the success of any organization depends on the level of plan that is put into the organization.
1.2 STATEMENT OF THE PROBLEM The main problem with budgeting is that it reflects data from the past and present, and will only enable predictions and forecasts to be made out the future. At the same time, numerous pressures in the job may impose constraints upon managers, which affect the quality of information they collect. The
problem can be numerous; clearly, nothing can be forecasted with absolute certainty. No matter what financial and marking researches take place every organization has to take risks. Though accounting information may reduce the unpredictability of event in the future. It will never eliminate it. All these can interrupt the system of budgetary control: (1) If the actual results are completely difference from the target the budget can loose its significance as a means of control. Whereas a fixed budget is not able to adapt to changes, a flexible budget will recognize changes in behaviour and can be amended to fall into line with changing activities. (2) Following a budget to rigidly can restrict an organizations activities. On the other hand, if a manager realizes towards the end of the year that his or her department has under spent, he or she might go on spending spree. (3) If budgets are imposed upon managers without sufficient consultation, they may be ignored. An appropriations budget limits expenditures to the appropriations provided in the budget. Naturally, the amounts appropriated tend to be in line with the expected revenues for the period. Such a system provides little in the way of flexibility. It also has a serious defect because the control aspect is limited to an end-of-the period comparison of actual revenues and expenditure with those budgeted.
The fixed or fore type of budget is criticized as being a restrictive budget, which establishes expose limits that cannot be exceeded. The future cannot be certain, therefore, it is extremely difficult to forecast what will happen in future. Hence, when circumstances that will alter the forecast materially occur, an inflexible plan propels a company into trouble. It is impossible to state the duration of a budget programme because the longer a budget period, the more difficult it because to anticipate how general economic conditions will affect the business of the company.
1.3 OBJECTIVES OF THE STUDY The following objectives will be used to guide this research work. (1) To find out the impact that budget has as an effective guide to business growth (2) To determine the extent to which budget is used as a means to control and synchronize organizational personnel and functions. (3) To determine the extent to which budget is effective when penalty/reward is based on goal attainment.
1.4 RESEARCH QUESTION The following are the research questions formulated for this research projects. (1) What impact does budget have as an effective guide to business growth?
(2) To what extent is budget used as a means to control and synchronize organizations personnel and function? (3) To what extent is budget effective when reward/penalty is based on goal attainment?
1.5 RESEARCH HYPOTHESIS H 0 : Budgets are not an effective guide to business growth. H 1 : Budgets are an effective guide to business Growth.
H 0 : Budgets are not a means to control and synchronize organizations personnel and functions.
H 1 Budgets are a means to control and synchronize organizations personnel and functions.
H 0 : Budgets are not more effective when reward penalty is based on goal attainment. H 1 Budgets are more effective when reward penalty is not based on goal attainment.
1.6 SIGNIFICANCE OF THE STUDY This study is Budgeting and budgetary control is of great importance to a business organization because; The preparation of budget helps in the delegation of responsibilities to each executive and induces early consideration of basic policies. It also assists in the focusing of attention on the contribution which may be made by each product and market to the total profit and reveals any opportunity which may be made by each product and market to the total
profit and reveals any opportunity which may be made in maximizing profit. It provides a means of ensuring that capital invested in the business is kept to a minimum level justifiable with the level of activities. It also ensures that adequate liquid resources are made available at anytime. It defines goals and objectives that can serve as benchmarks for evaluating subsequent performance. Better control of current operations is helped by regular, systematic monitoring and reporting of activities. It regulates the spending of money and expose loss, waste and inefficiency and through this corrective action will be taken to improve the adverse situation. It encourages management to decentralize responsibilities without losing control, especially where a company has many branch offices or factories. It provides for the co-ordination of sales production and other activities of the business and forces all members of management team to plan in harmony and consider all relevant factors before a decision is taken. Where budgetary control is in operation, cost consciousness is always increased and through this means, waste and inefficiency will be reduced. It also gives lower levels of management to also take part in the management of the business.
It provides a means of communicating managements plans through the organization. It uncovers potential bottle necks before they occur.
1.7 SCOPE OF THE STUDY. The study of budgeting and budgetary control in business organizations could have been extended to cover the whole of the accounting and financial areas of the business organization in all the states of Nigeria and abroad. But because of some limiting factors, the scope of the study will be limited to only the facts on the budgeting and budgetary control in business organizations in general and with special reference to Emenite Nigeria Limited budgeting system.
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