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The minutes summarized a meeting of the UP Cebu Student Council that took place on September 16, 2014. Key discussions and decisions included:
1. Approval of Christine Solon as the new Secretary General after deliberation of her qualifications.
2. Updates on preparations for the upcoming Cookout event and PI signature campaign booth at Freshies' Night.
3. Plans for the PI signature campaign, candle lighting event, and cultural program on peace called "Hisgutanang Kalinaw".
The minutes summarized a meeting of the UP Cebu Student Council that took place on September 16, 2014. Key discussions and decisions included:
1. Approval of Christine Solon as the new Secretary General after deliberation of her qualifications.
2. Updates on preparations for the upcoming Cookout event and PI signature campaign booth at Freshies' Night.
3. Plans for the PI signature campaign, candle lighting event, and cultural program on peace called "Hisgutanang Kalinaw".
The minutes summarized a meeting of the UP Cebu Student Council that took place on September 16, 2014. Key discussions and decisions included:
1. Approval of Christine Solon as the new Secretary General after deliberation of her qualifications.
2. Updates on preparations for the upcoming Cookout event and PI signature campaign booth at Freshies' Night.
3. Plans for the PI signature campaign, candle lighting event, and cultural program on peace called "Hisgutanang Kalinaw".
Room 165, Arts and Sciences Building Minutes of the Meeting
Last September 16, 2014, the UP Cebu Student Council 2014-2015 held its 21st meeting at the Student Council Office. The meeting was called to order at 6:30 PM with members present, 1 member late and 1 member absent. The meeting was presided by Student Council Chairperson Dyan Gumanao.
The following were present in the meeting: April Dyan Gumanao (Chairperson) France Kevin Degamo (Vice-Chairperson) Angel Rose Trocio (Councilor) Chatch Calderon (Councilor) Darl Octa Henessa Santos (Councilor) Vince Francis Dingding (Councilor) Cristine Hellery Libres (4th Year Rep.) Justine Raphael Balane (3rd Year Rep.) Carmen Jonahville Matarlo (3rd Year Rep.) Patrick Byron Gattoc (2nd Year Rep.) Hannah Lois Tidalgo (2nd Year Rep.) Damsel Mondido (FA Rep.)
The following were late in the meeting: Christine Meriz (4th Year Rep.) arrived at 7:51 PM
The following were absent in the meeting: Narlyn Dura (FA Rep.) - sick
Guests: Cookout Production team
I. CALL TO ORDER The meeting was called to order at 6:30 PM. Quorum was established.
A. AGENDA 1. Business Arising a. Approval of 21st Minutes of the Meeting; b. Approval and Deliberation of Secretary General 2. Cook out Updates 3. PI Campaign 4. Hisgutanang Kalinaw 5. Other Matters a. Resolution to be submitted to the Student Electoral Board b. FOI Event c. Commemoration of Martial Law on September 19, 2014 d. Freshies Week 2014 6. Reminders for the schedules of each officer for the week
Motion for the meeting to last until 8:30 PM was presented and was approved by the body. Representative Calderon motioned for the issue regarding the approval and deliberation of the appointment of the Sec. Gen. be moved and discussed first before the other issues under the 1st agenda. Motion was seconded by the majority of the body present.
After the motion was approved and seconded, Chairperson Gumanao introduced the to-be-appointed Secretary General Christine Margarette Solon, 3rd Year Psychology student and explained her reasons as to why Chairperson Gumanao chose Solon for the position of Sec. Gen..
Chairperson Gumanao then introduced the guests present: the Cookout Prod Team.
B. ORDER OF BUSINESS
1. Business Arising
a. Approval and Deliberation of the Appointment of the Secretary General Chairperson Gumanao introduced to the body her chosen Sec. Gen.: Christine Solon and duly gave the affiliations of Solon to the body. Chairperson Gumanao opened the floor for the body to ask questions or to give manifestations regarding Solon. Representative Libres gave the first manifestation, which was about introducing Solon to the body and getting to know her, since, Representative Libres, as a fellow Psych student, already knew her. Another manifestation was made by Representative Matarlo, stating that she knew Solon previously. Other manifestations were made by Representative Gattoc and Councilor Dingding. Chairperson Gumanao then read the curriculum vitae prepared by Solon for the body. Representative Balane gave his manifestation and comments about the Secretary Generals duties and responsibilities and a few issues regarding the minutes of the meetings that arose during the appointment of the Sec Gen. Councilor Trocio made her manifestation and comments after; and explained about the work of the Secretary General. Vice-Chairperson Degamo asserted that Solon was now part of the Student Council and all its campaigns for the betterment of the students. Chairperson Gumanao duly explained the duties and responsibilities of the Secretary General as stated in Art. IX, Sec. 4 in the Constitution, then Councilor Calderon stressed his manifestation. Representative Gattoc motioned for the approval of the Secretary General and was seconded by Representative Libres. Other matters regarding the Sec. Gen.s duties were discussed (i.e. letters to be received, approvals of the letters, etc.).
b. Approval of the 20th Minutes of the Meeting Publicity of the minutes was raised by Chairperson Gumanao. Representative Gattoc stipulated that the 18th Minutes of the Meeting was still not uploaded. Vice-Chairperson Degamo pledged to post the 18th minutes of the meeting. The sharing of an album for the minutes of the meeting was raised by Vice-Chairperson Degamo and Councilor Calderon. Chairperson Gumanao reminded the Publicity heads of their responsibility in sharing the minutes. Chairperson Gumanao presented the 20th Minutes of the Meeting and each member of the body took turns in reading each section. The minutes regarding the AOS assessments was raised: whether or not the discussion be off the record, since it was an internal discussion in the SC. Chairperson Gumanao addressed the body and stated that based on previous records, assessments were not kept from the public. Every member agreed to have the AOS assessments visible in the records. Julia Celine Absin, Prof. Imbong, and Miss Shane Carreon were added to the list of Student Electoral Board members. A correction on the Gender Seminar was given by Representative Balane. He asserted that the partners of said seminar were The Forum for Family Planning and Development, Akbayan Youth and the city government of Bayawan. The minutes of the meeting was approved by Representative Balane and was duly seconded by Representative Tidalgo, with amendments.
2. Cookout Updates Chairperson Gumanao introduced the Cookout Prod Team present and raised the issue on the Disposition Check, however the matter was set aside and was indefinitely suspended unless all members of the council would be present. a. Updates are hidden for preparation purposes
3. PI Campaign Councilor Trocio presented the matter to the body. As the head of the event, Councilor Trocio announced the organizations who had committed to the PI Campaign: UP Political Science Society, UP Psychology Majors Association, UPECS, and Communicators of UP. On September 19, 2014, during UP FRESHIES NIGHT 2014: DEKADA, a booth shall be put up beside the registration booth at the entrance of the venue. Councilor Trocio iterated the shifting schedules of each member of the body and at the same time assigned point persons for each group. Chairperson Gumanao explained the new instructions for the Bill. A total of 9 districts are listed in the Cebu Province, which will require 18 copies of the Bill. Chairperson Gumanao stressed the instructions to the body again. Representative Balane commented on the strictness of the instructions and Chairperson Gumanao duly explained the mechanics of the signature campaign and for the registration booth on September 19, 2014. Furthermore, Chairperson Gumanao announced the areas of which UP Cebu is assigned to. These areas are Lahug, Camputhaw, and Capitol. Volunteers are needed from the body and from the organizations who committed to the campaign. It was decided that the council would produce 18 copies, 2 copies for each district, and attached instructions. Chairperson Gumanao relayed to the body the Speakers Training to be conducted on the following day from 6 PM until 9 PM at the Bayan Muna Office located in Parian. Moreover, Professor Sanchezs campaign was also brought to the discussion. Prof. Sanchezs campaign encompasses the parishes and the communities surrounding the parish. Lahug and Camputhaw belonged to the St. Therese Parish and Chairperson Gumanao coordinated with Prof. Sanchez that the council would also help with the signatures needed for her campaign. Councilor Trocio reminded the body of the candle lighting which will happen on the 29th of September, 2014, 5 PM, at the Fuente Circle. Councilor Trocio reiterated the members who had committed to the event. The persons who committed to the event are as follows: 1. Chairperson Gumanao 2. Vice Chairperson Degamo 3. Representative Gattoc 4. Councilor Calderon 5. Representative Matarlo 6. Representative Balane 7. Representative Libres 8. Representative Tidalgo 9. Councilor Dingding 10. Councilor Santos 11. Sec. Gen. Solon Councilor Trocio expressed to the body the program flow, with solidarity speeches from the student organizations who supported and committed to the PI Campaign. Councilor Trocio also listed the schools who will be present and support the campaign. Council is assigned to provide candles for the event. Chairperson Gumanao suggested that the volunteers for the PI campaign should coordinate and discuss the trends of the campaign and other issues. Vice Chairperson Degamo suggested that there be a time and date and particular tasks for each member.
4. Hisgutanang Kalinaw Councilor Trocio, as the head of the event, relayed to the body the program flow. Event will take place at Handuraw Pizza on September 24, 2014, 5:30 PM. Program flow is as follows: Opening remarks by Bisdak Pride 1st Cultural Presentation Rationale of the Program by Councilor Trocio 2nd Cultural Presentation Peace Talks with Atty. Francis Michael Abad (was already invited but still waiting for the response) Forum 3rd Cultural Presentation Closing Remarks by Chairperson Gumanao Councilor Trocio explained that the program shall be conducted on the first floor of the Handuraw Pizza place. Regarding the presentations for the program, UP Tinta will be contacted and will be taken care of by Representative Matarlo. Other presentations shall be by Bisdak Pride (if they will perform) and from the Student Council. Publicity of the event shall be posted on the 20th of September by Councilor Trocio, who is also to contact Bisdak Pride regarding the same matter.
5. OTHER MATTERS a. Resolution for the Student Electoral Board Chairperson Gumanao opened the matter to the body and explained the discussions of the meeting with the Student Electoral Board. SEB was waiting for the councils resolution regarding the Freshmen Elections and the General Elections, with the SEB to consult legal authority regarding the matter. The body deliberated the matter, including the matter of the council members terms of office this 2014-2015. Chairperson Gumanao read the amendments to the resolution of the elections. Representative Balane and Councilor Santos helped in computing for the days and weeks. The body deliberated the dates set by the SEB for the Freshmen Elections. Representative Balane suggested the following amendment: The Election shall take place on the 6th to 10th week of the academic year. The body discussed again the dates set and computed for the span of time the Freshmen Elections shall encompass. With regards to the General Elections, the body deliberated on the weeks and months before the month of the General Elections, with the academic shift in consideration. Vice-Chairperson Degamo stated that, The month before the end of classes naa nay elected officers. Two weeks before that will be the election campaign. A week before the election campaign is the filing of candidacy. Representative Balane summarized the amendment as follows: The General Elections shall take place on a Monday, 7 to 4 weeks before the end of the academic year. The body discussed the dates and concluded with the aforementioned statement. Chairperson Gumanao stated that the whereas clauses from the constitution shall be added to the resolutions. Representative Balane is to make and revise the resolutions before the meeting with the SEB on the following day. Vice-Chairperson Degamo moved to approve Resolution 2014-002, with amendments and was seconded by Representative Libres.
b. Martial Law Commemoration Councilor Dingding opened the matter to the body, stating that on the 19th of September 2014, at 9:30 AM, Friday, in front of the Police Regional Office in Camp Fuente will be the commemoration of the Martial Law era. Any members of the body who is free can join the event.
c. FOI Events Councilor Calderon, as head of the event, reminded the body of the dates set for the candle lighting event. Light Up for FOI is on September 22, 2014 at the Oble Square and Rap for FOI is on September 28, 2014, at the Fuente Circle. Officers who have pledged to the event are: Representative Mondido Representative Libres Representative Matarlo Representative Balane Councilor Trocio Vice-Chairperson Degamo
d. Freshies Week 2014 Chairperson Gumanao asserted the issue for the UP Freshies Weeks Amazing Race event, which was on September 17, 2014. Members who had committed to the event could not attend and help due to academic reasons and other commitments. Upperclassmen who were part of the VolCorps were to be contacted regarding the issue.
C. ADJOURNMENT OF THE MEETING The motion to adjourn the meeting with 3 matters laid on the table was approved by Councilor Trocio and duly seconded by Representative Matarlo. Meeting was adjourned at 10:01 PM, September 16, 2014.