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SAP AG 2001
Contents:
Settlement
Movements based netting
Exchange statement summary
Exchange statement detail
SAP AG IOG320 6-1
0.2
SAP AG 2001
At the conclusion of this unit, you ill be able to:
Settlement: !nit "b#ectives
Create movements based netting document
Create exchange statement summary re$ort
Create exchange statement detail re$ort
SAP AG IOG320 6-2
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SAP AG 2001
Course "vervie &iagram
Exchange re$orts
Exchange re$orts
'urchase assignment
'urchase assignment
Settlement
Settlement
(ogical inventory
(ogical inventory
&aily business
flo
&aily business
flo
)usiness
bac*ground
)usiness
bac*ground
Sub+base
relationshi$
Sub+base
relationshi$
Conclusion
Conclusion
"ther features
"ther features
Exchange
agreement setu$
Exchange
agreement setu$
S$lit condition
$rocessing
S$lit condition
$rocessing
Course overvie
Course overvie
!nit 0,
SAP AG IOG320 6-3
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SAP AG 2001
Settlement
Settlement:
.etting
Exchange statement
/econciliation
Exchange Agreement 0eader
Exchange Agreement 0eader
&eliveries
&eliveries
/ecei$ts
/ecei$ts
)alance
In the settlement phase, various processes are carried out:
Netting is the process of clearing the payables and receivables that have built up during the given
period and then establishing a net payable or net receivable amount.
The exchange statement is used to report the exchange activity recorded during the month. It
shows both volumes and money.
Reconciliation is the process whereby differences between exchange partners statements are
identified and resolved. In an exchange, both partners are attempting to maintain records for the
same movements. In theory, their statements should be identical. owever, due to timing
differences, errors and omissions, the statements often do not match.
SAP AG IOG320 6-4
0.1
SAP AG 2001
Settlement 2 Movements )ased .etting
3oods 3oods
recei$t recei$t
3oods 3oods
issue issue
)oo*
del+rec
.etting
&ocument
&etail
re$ort
Summary
re$ort
.etting
selection
4nvoice
recei$t
)illing
.eg.
$aymt.
Clear
Payables
Receivable
Clear
Payables
Receivable
Movements
database
5inancial
database
.etting
)6C4
!ovement based netting collects receivables and payables in an exchange and offsets them against
each other.
"oods movements which reference the exchange agreement are used as the selection method for
choosing the documents.
The system calculates the netting balance as a sum of the receivables and payables. #ou either bill
the balance to your exchange partner, or your company pays the amount.
#ou can create a statement $printout% for the movement based netting document, and you can send it
to your exchange partner. #our exchange partner can then chec& the statement. If your exchange
partner reports any changes to you, you can still change the movement based netting document, as
long as you have not created a batch'input session. (hen the batch'input session is run, the accounts
are cleared and difference postings are carried out.
)or the printout it is necessary to maintain an address for your sales organi*ation.
SAP AG IOG320 6-5
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SAP AG 2001
Exchange Statement Summary Report
------------------------------------------------------------------------------------------------------------------------------
In account with: American Oil Company Date: 11/24/1998
Exchane! Accountin "tatement Currency: #"D
E$C%A&'E Cu!tomer #" "election (ane:
)or* +ane ,221 )rom -onth: 11/1998
.A++DO() CA 8,,12 /o -onth: 11/1998
#"A
Exchane Contract &um0er: 112
3our (e4erence: A5 E$'-1
(eport Capt6n! -aterial -OD 7ty Con* /ype De!c (ate Amount
-o8ement "u0 /ot 9erio* Due 3ou-
Due #!:
BASE PRODUCT = UN90H0!O U"# U"# U"#
OPEN$N" BA%ANCE& 0'000
CURRENT !ONTH RECE$PTS&
A9;4 #&8<%;--O ;1 8=;;;>;;;
+ocation 4ee! ;>;1 #"D/1#'+ 4;;>;;-
%an*lin 4ee ;>1; #"D/1#'+ 8;;>;;-
9ro*> Di44> ?)@AA ;>;<- #"D/1#'2 28;>;;
/otal o4 +ocation A9;4 8=;;;>;;;
TOTA% RECE$PTS& ()000'000 9*0'00
CURRENT !ONTH DE%$+ER$ES&
A9O1 #&8<%;--O ;2 <=;;;>;;;-
+ocation 4ee! ;>;1 #"D/1#'+ ,1;>;;
%an*lin 4ee ;>1; #"D/1#'+ <;;>;;
9ro*> Di44> ?)@AA ;>;<- #"D/1#'2 21;>;;-
/otal o4 +ocation A9;1 <=;;;>;;;-
TOTA% DE%$+ER$ES& ,)000'000 (-0'00
%O"$CA% $N+ENTOR. AD/UST!ENTS&
C#((E&/ -O&/% BOOC (ECEI9/":
/O/A+ (ECEI9/"
C#((E&/ -O&/% BOOC DE+I5E(IE":
A9O1 #&8<%;--O 1=;;;>;;;
9+A&/ /O/A+-A9;1 1=;;;>;;;
/O/A+ DE+I5E(IE" 1=;;;>;;;
%$A BASEPROD TOTA% 0)000'000
C%OS$N" BA%ANCE *)000'000
PURE 1$NANC$A% AD/UST!ENTS&
SU!!AR. &et Due #! 8,;>;;
&et Due 3ou 92;>;;-
9ure )inancial A*Du!tment! ;>;;
Net Due U2345 .ou35 90'00
Settlement 2 Exchange Statement Summary /e$ort
This is a sample exchange statement summary report.
It shows summari*ed volumes and money for exchange related movements.
SAP AG IOG320 6-6
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SAP AG 2001
Exchange Statement Deta67 Act686ty Report Date& 009*:9099(
In account with: American Oil Company "tatement Currency: #"D
Exchane! Accountin Dept "election (ane:
E$C%A&'E Cu!tomer #" )rom month: 11/1998
)or* +ane ,221 /o month: 11/1998
.A++DO()= CA 8,,12
#"A
Exchane Contract &um0er: 112
3our (e4erence: A5 E$'-1
(eport Capt6n! -aterial "u09ro*uct (e4&um0er /ran! -OD 7uantity
BASE PRODUCT = UN90H0!O E;" 90 OCTANE !AT' U"# U"# U"#
O9E&I&' BA+A&CE: ;>;;;
CURRENT !ONTH RECE$PTS&
A9;4 1;;;,,92 #&8<%;--O 11/24/1998 ;1 4=;;;>;;;
A9;4 1;;;,,92 #&9;%;--O 11/24/1998 ;1 4=;;;>;;;
/otal o4 +ocation A9;4 8=;;;>;;;
Tota7 Rece6pt2 ()000'000
CURRENT !ONTH DE%$+ER$ES&
A9;1 49;1,,29 #&8<%;--O 11/2;/1998 ;2 ,=;;;>;;;-
A9;1 49;1,,29 #&9;%;--O 11/2;/1998 ;2 4=;;;>;;;-
/otal o4 +ocation A9;1 <=;;;>;;;-
Tota7 De768er6e2 ,)000'000
%O"$CA% $N+ENTOR. AD/UST!ENTS&
BOOC DE+I5E(IE"
A9;1 #&8<%;--O 11/1</1998 1=;;;>;;;
/otal 9lant 1=;;;>;;;
/O/A+ DE+I5E(IE" 1=;;;>;;;
+IA BA"E9(OD /O/A+ 1=;;;>;;;
C+O"I&' BA+A&CE 2=;;;>;;;
Settlement 2 Exchange Statement &etail /e$ort
This is a sample exchange statement detail report.
It shows individual movement details for exchange related movements.
SAP AG IOG320 6-7
0.8
SAP AG 2001
Settlement 2 Exercise
Create netting document
'rint exchange statement summary+detail re$orts
Execute )6C4 clearing
SAP AG IOG320 6-8
0.9
SAP AG 2001
:ou are no able to:
Settlement: !nit Summary
Create movements based netting document
Create exchange statement summary re$ort
Create exchange statement detail re$ort
SAP AG IOG320 6-
SAP AG IOG320 6-10
0.10Exercises
Unit: Exchanges
Topic: Settlement
+t the conclusion of this exercise, you will be able to:
,reate a movement'based netting document and chec& the output on
the screen.
+-I. does not invoice its exchange partner after each individual
movement, but settles the exchange agreement periodically. +-I. wants
to offset the receivables and payables collected in the exchange
agreements against each other.
+-I. can create a netting statement $printout% for the movements'based
netting document, and can send it to its exchange partner. +-I./s
exchange partner can then chec& the statement. If its exchange partner
reports any changes to +-I., the movements'based netting document can
still be changed, as long as +-I. has not created a batch'input session.
(hen the batch'input session is run, the accounts are cleared and
difference postings are carried out.
0'1 ,reate a movements'based netting document, examine the netting proposal and
chec& the output on the screen.
0'1'1 ,reate the netting document:
2xchange partner number: VEND02-##
Netting document type: ON! "#o$m.Netting - !ees%
3ales area: &ESO'&1'&1
,urrency: USD
)rom month: "01( c)rrent *ear%
To month: "+)rrent month( c)rrent *ear%
3elect Netting proposal, and examine all the items.
"o bac& to the selection criteria screen and save the netting document
$choose Save and Create BTCI%, and ma&e a note of the document number
and the batch input session.
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SAP AG IOG320 6-11
0'1'5 6isplay the exchange statement summary $output type: NTS1% ' and the
detail activity report $output type: NTD1% on the screen.
Note: 2nter ,1-1 as the printer name.
2xamine the difference between those two reports.
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444444444444444444444444444444444444444444444444444444444444
0'1'7 ,lear the accounts by running the 8T,I session.
3ession name: "!rom step .-1-1%
Run the 8T,I session either in the normal processing mode or in
bac&ground mode.
SAP AG IOG320 6-12
0.11Sol)tions
Unit: Exchanges
Topic: Settlement
0'1'1 To create the netting document, choose:
Logistics Exchanges Exchange operations Netting Movements
based netting Create netting document
2nter the following data:
2xchange partner number: VEND02-##
Netting document type: ON! "#o$m.Netting - !ees%
3ales area: &ESO'&1'&1
,hoose Enter. -n the following screen, you enter the currency to use later
in the statement, and the criteria by which the system selects the items for
netting:
,urrency: USD
)rom exchange number: "Exchange n)m/er 0rom --1--%
)rom month: "01( c)rrent *ear%
To month: "+)rrent month an1 *ear%
3elect Netting proposal: you see a list of the deliveries, receipts, and .I+
documents that you posted under this exchange agreement so far, and the
related accounting documents. )rom here you can display the movement
and accounting documents by positioning the cursor on the specific line and
choosing Movement doc. or FI document respectively. !ovements without
financial documents are also included in the netting document. + selecting
or deselecting of items results in an include or exclude of the specific item
in the subse9uent netting process.
To save the netting document and post the batch input $8T,I% session,
choose Back Save and create BTCI. The batch input session can now be
started to clear the accounts for the transactions that are included in the
netting process.
SAP AG IOG320 6-13
0'1'5 To display the exchange statement summary, choose:
Netting document Displa
2nter the netting document number from 0'1'1, and choose:
Netting document Issue output to Screen
2nter output type NTS1 and choose Execute! ,hange the printer name to
,1-1, and confirm the printing information by choosing Execute again.
The resulting output is an example of an exchange statement, which
contains accumulated data about the transactions you are about to net. The
exchange statement is sent to your exchange partner. )or better viewing,
choose Goto List Displa.
To display the detail activity report on the screen, repeat 0'1'5 but use
output type NTD1 instead of NTS1. This report contains relevant details
about each transaction which is included in the netting document.
0'1'7 To clear the accounts by executing the 8T,I session, proceed as follows:
choose:
Sstem Services Batch input Sessions
#ou see the batch input session, which you start by positioning the cursor on
the session and choose Session "rocess session!
-n the following popup, choose one of three different Run modes, which
you can use to run the batch input transactions in foreground or in
bac&ground. If you choose Process/oreground, :ust choose Enter until you
have processed the batch input session completely.
SAP AG IOG320 6-14