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Abbreviation
ShortForm Fullform
AAY AntyodayaAnnaYojana
ACNote AcceptanceNote
ACH RiceforAdrutChildrenHome
ACSO AssistantCivilSuppliesOfficer
ADM AdditionalDistrictMagistrate
ARcumACNote AnalysisReportcumAcceptanceNote
AP Annapurna
APL AbovePovertyLine
ARCS AssistantRegistrarofCooperativeSocieties
BC
BulkConsumer(InstitutionalConsumerslikeST/SCHostels,
Jail,SportsHostels,SC/STHostelrunbyNGOetc)
BC BankersCheque
BDO BlockDevelopmentOfficer
BMC BhubaneswarMunicipalCorporation
BPL BelowPovertyLine
CMR CustomMilledRice
Collector CollectoroftheDistrict
CSO CivilSuppliesOfficer
CSOcumDM CivilSuppliesOfficercumDistrictManager
CWC CentralWarehousingCorporation
DC DeliveryCertificate
DD DemandDraft
DDS DealerDepositSlip(ofFPSRetailers)
DLLP DistrictLevelLiftingPlan
DM DistrictManagerofOSCSCLtd
DPO DistrictPanchayatOfficer
DRCS DistrictRegistrarofCooperativeSociety
DSC DepartmentalStorageCentre
DSS DepartmentalStorageSystem
DSWO DistrictSocialWelfareOfficer
DWO DistrictWelfareOfficer
EO ExecutiveOfficer(ofUrbanLocalBody)
FCI FoodCorporationofIndia
FPS FairPriceShop
FPSACNote FairPriceShopAcceptanceNote
FS&CWDepartment FoodSupplies&ConsumerWelfareDepartment
FSD FoodStorageDepot(ofFCI)
FY FinancialYear
GP GramPanchayat
GPcumACNote GatePasscumAcceptanceNote(forBulkConsumers7C)
GPcumDN
GatePasscumDispatchNote(fortransportofRice/Sugar
fromoneDepottoanother5A)

GPcumTP
GatePasscumTransitPass(fortransportofPDSitemtoFPS
Retailers)
ShortForm Fullform
GRS GramRojagarSevak
H&TC Handling&TransportContractor
IS InspectorofSupplies
JS JoganaSahayak(SupplyAssistant)
KBK
UndivideddistrictsofKalahandiBalangirKoraput(KBK)
Districts[now8DistrictsofKalahandi,Nuapada,Balangir,
Subarnapur,Koraput,Nawrangpur,Malkangiri,Rayagada]
KMS KharifMarketingSeason
LAMPCS LargersizeAgriculturalMultiPurposeCooperativeSociety
LO LiftingOfficer
MD ManagingDirectoroftheOSCSCLtd
MFPS ModelFairPriceShop
MI MarketingInspector
MIS MonitoringInformationSystem
MV MobileVanschemeofOSCSCLtd
MVI MotorVehicleInspector
NEFT NationalElectronicFundTransfer
NFSA NationalFoodSecurityAct2013
NGO NonGovernmentalOrganization
NREGS NationalRuralEmploymentGuaranteeScheme
NSBTGunny NewStandardBTwillGunny
OPDSControlOrders
OdishaPublicDistributionSystem(Control)2008and
OPDS(Control)AmendmentOrder2013
OSCSCHO OdishaStateCivilSuppliesCorporationLimitedHeadOffice
OSCSCLtd OdishaStateCivilSuppliesCorporationLimited
OSWC OdishaStateWarehousingCorporation
PACS PrimaryAgriculturalCooperativeSociety
PDS PublicDistributionSystem
PEG PrivateEntrepreneurs Guarantee
PI ProcurementInspector
PLAccount PersonalLedgerAccount
PoA PowerofAttorney
PRI PanchayatiRajInstitution
PVReport PhysicalVerificationReport
RC RationCard
RCMS RationCardManagementSystem
RDP RiceforDifferentlyablePerson
RN
ReceiptNote(issuedbydepotasacknowledgementofreceipt
ofstockincaseofDepottoDepottransfer5B)
RO ReleaseOrder(forRice2C)
RORC RiceforOliveRidleyConservation
RR RailwayReceiptissuedbytheRailwayGoodsShed
RRC RiceReceivingCentre
RRCcumDSC RiceReceivingCentrecumDepartmentalStorageCentre
RTO RegionalTransportOfficer
SAcumDEO SalesAssistantcumDataEntryOperator
SAcumGA SalesAssistantcumGodownAssistant
SCMS SupplyChainManagementSystem
SLHTC StateLevelHandling&TransportContractor
ShortForm Fullform
SLLP StateLevelLiftingPlan
SMS ShortMessagingService
SRC SpecialReliefCommissioner
ST&SCHostel ScheduledTribe&ScheduledCasteHostel
SZD SugarZonalDepot
TC
TransitChallan(issuedbyCustomMillerfortransitofRice
fromMilltoRRC/RRCcumDSC/FCI6A)
UC UtilisationCertificate
ULB
UrbanLocalBody(includesNAC,Municipalities&Municipal
Corporation)
VR VerificationReport
W.I. WelfareInstitution
WFP WorldFoodProgramme(ofUnitedNations)
WLC WagonLoadingChart
WSHG WomenSelfHelpGroup

Concepts&Usage
Subject Definition
AnalysisReportCum
AcceptanceNotecumof
CustomMilledRice(CMR)
It is a document of transaction and is generated by the receiving
depot on acceptance of CMR from the custom Miller after quality
check&weighment.
AuthorizationLetterforBulk
Consumers
The Head of the Bulk Consumer Institution issues the letter
authorizingtheperson/officialwholiftsthestocksfromtheRRCcum
DSConproductionoftheletter.
BulkConsumer(BC)deposit
Slip
It is a document which is used by the BC at RRCcumDSC for
providing details about the commodities to be lifted, cost deposited
and for receiving acknowledgement from the Depot against the
deposit.
CMRTransitChallan
The document is prepared by the Custom Miller for transit of CMR
fromMilltoDepot(RRCorFCI)onechallanforonevehicle
DC
DeliveryCertificateisadocumentgeneratedbytheDistrictOfficeof
CSOcumDM on the basis of Verification Report of the Mill by the
Authorized Officer. It is issued to a Custom Miller for delivery of
milledriceatthedesignatedDepotofFCI&OSCSC.Itisalsoissuedby
theDistrictrepresentativesorotherStateagencies.
DD/BC/PO/NEFT
These are the mode of deposit facilitatedfortheFPS to deposit cost
offoodgrain&sugar.
RetailerDepositSlip
The Slip is a document which is used by FPS at RRCcumDSC for
detailing the commodities to be lifted, cost deposit details and
receivingacknowledgementfromtheDepotagainstthedeposit.
DistrictLevelLiftingPlan
(DLLP)Rice
The plan is prepared by the District OSCSC Office on a monthly basis
forintradistricttransferofstock&receiptoninterdistricttransferof
stock.
Driage LossofweightduetodryingofMoistureContentingrain(paddy)
DSC/RRCcumDSC
The depots used by the OSCSC Ltd at strategic locations(usually at
Block level for storage of foodgrains) are termed Departmental
Storage Centre (DSC) or Rice Receiving Center cum Departmental
StorageCenter(RRCcumDSC).
DSS
Government entrusted OSCSC Ltd with the responsibilities of
handling,storageandissueofPDSstockstoFairPriceShopandthus
itwascalledDepartmentalStorageSystem.
FIFO
First In First Out As grain is prone to weight loss & quality
deteriorationincourseoflongstorageduetomoisturecontentinit
thereby forming heat inside stacks, it is pertinent for a Depot to
adopttheprinciplewhileissuingstocksoffoodgrainonFIFObasisi.e.
Stockreceivedfirsttobeissuedoutfirst.
FPSAcceptanceNote
Thedocumentis generatedbythedispatchingdepotonissueofstock
toFPSonwhichtheFPSacknowledgesreceiptofstock.
FinancialYear(FY) 1
st
ofAprilto31
st
ofMarch.
GatePasscumAcceptance
Note(forissueofStockto
BulkConsumers)
Thedocumentisgeneratedbythedispatchingdepotonissueofstock
toBulkConsumer.
GatePasscumTransitPass
forlevelII
Thedocumentisgeneratedbythedispatchingdepotonissueofstock
toFPSfromRRCcumDSC.
GatePasscumTransitPass Thedocumentisgeneratedbythedispatchingdepotwhichfunctions
Subject Definition
forlevelII(FCI) as RRCcumDSC in the same premises of FCI/CWC/OSWC (Stock
belongs to FCI) on issue of stock to FPS i.e. Direct LevelII operation
insteadofLevelI&LevelIIoperation.
GatePasscumTransitPass
forlevelII(ST)
The document is generated by the dispatching depot for issue of
stocks as per transfer request to a nearby depot when rice is not
availableatthedispatchingdepot.
GatePasscumDispatch
Note
Thedocumentisgeneratedbythedispatchingdepotonissueofstock
tootherDepotbyRoad/RailMovement.(ForCommodityDispatched
byroad/toRailwayGoodShed/Siding/Station)
Infestation Foodgrainaffectedbypest/insects
KMS
KharifMarketingSeason:TheKharifMarketingSeasonfortheperiod
1
st
ofOctoberto30
th
ofSeptember.
Lifting&Offtake
Lifting: Stock of Rice (Other than received from Millers), Wheat &
Sugar made available at DSC against the district allotment for the
month.
Offtake:StockdistributedtotheconsumersatFairPriceShopforthe
allotmentmonth.
MandatoryDeclaration
It isa document prepared and furnished by a FPS Retailer regarding
transactionofPDScommoditiesduringamonthindicatingtheClosing
Balance.
NEFTApplicationForm
The NEFT application form is used by FPS for electronic transfer of
costofPDSstockstoCorporationaccount.
PallaBag EmptyGunnybagusedforcollectionofspillagefromstack
Parkhi Poker(LocallyknownasBoma)usedfordrawalofsample
PowerofAttorney(PoA)
ThedocumentisprescribedforexecutionofregisteredPoAbyH&T
Contractordelegatingpowerstoactonhis/herbehalf.
ReceiptNote
Thedocumentisgeneratedbyreceivingdepotonreceiptofstock
fromotherDepotbyRoad/RakeMovement.
ReceiptNoteforReturn
The document is generated by the receiving depot on receipt of
returnstockfromFPS/BC/BDO/OtherGovt.Agency.
ReleaseOrder
The Order is issued by the District OSCSC Office for release of stocks
fromRRC/RRCcumDSC/SugarZonalDepot.
RRC
Storage depots used by OSCSC Ltd for storage of rice is called Rice
Receiving Centre (RRC).RRCs are being used for storage of surplus
CMR to feed the deficit RRCcumDSCs in the district as well as to
otherconsumingdistricts.
SchemeTransferNote
The document is generated by the inspector of supplies/marketing
inspectoronschemetransferofstockdoneatFPSlevel.
SpecimenSignatureofFPS
Retailers
The document is prepared by Inspector of Supplies/ Marketing
Inspector In Charge of Block/ULB for FPS Retailers under their
jurisdiction.
StackCard
It is a card displayed on the body of the stack detailing the stack
history
StateLevelLiftingPlan
(SLLP)
State Level Lifting Plan is prepared at OSCSC Head Office level on
monthly basis indicating the district allotment and its arrangement
fromdifferentsourcesincludingFCI,interdistrictmovementetc.
StockTransferAcceptance
Note
ThedocumentisgeneratedbytheLiftingOfficeranddepotincharge
ofreceivingdepot
TransferRequest
Transfer Request a document through which a deficit RRCcumDSC
requests other nearby surplus RRCcumDSC within a radius of 10
Subject Definition
kilometerstoissuecertainquantityofstocktoitstaggedFPSthrough
LII H & T Contractor as per the allotment of FPS & against the
depositsreceivedfromFPS.
StorageGain
Storage Gain is gain caused in grain due to absorption of moisture
therebygaininweight.
StorageLoss
Storage Loss is shortage caused during storage & handling operation
inthedepot
VerificationReport
VerificationReportisadocumentpreparedbytheAuthorisedOfficer
(AO) In Charge of Rice Mills after physical verification of stock of
paddy&riceinthemill.ItisusuallysubmittedeveryweekbytheAO
WagonLoadingChart
Wagon Loading Chart is a document prepared at the rake loading
point by the H & T Contractor under the supervision of the Railway
Goods Supervisor and under the supervision and validation of the
representativeofDispatchingCSOcumDM.
WagonUnloadingChart
Wagon Unloading Chart is a document prepared at the rake
unloadingpointbytheH&TContractorunderthesupervisionofthe
RailwayGoodsSupervisorandunderthesupervisionandvalidationof
therepresentativeofDispatchingCSOcumDM.

I N D E X
Sl
No
Chapter
Serial
Section Subject Head
At Page
No
1 1 Departmental Storage System
1.1 Introduction 1
1.2 New Initiatives under End to End Computerisation (ETEC) 4
2 2 PDS Stock Management
2.1 Allotment 7
2.2 Preparation of SLLP & DLLP 7
2.3 Deeming Provision 9
2.4 Actual Lifting of Stocks 9
2.5 Receipt & Storage of CMR at the RRC cum DSC 12
2.6 Arrangement for Feeding the FPS 13
2.7 Monitoring and Supervision 17
2.8 Delivery of stock to FPS 19
2.9 Delivery of stock in fraction 20
2.10 Lifting by Bulk Consumers/Institutions for PDS 21
2.11
Engagement of Jogana Sahayak (or Supply Assistant) in
GPs
22
2.12
Transactions at CWC/OSWC Depots functioning as
RRC/RRC-cum-DSC
22
2.13 Quality Testing/Joint Sampling of Stocks 23
2.14
Quality Testing during Receipt of CMR from Custom
Millers
24
2.15 Weighment 25
3 Fund Management under DSS

3.1
Financial Arrangement by District OSCSC Office for
Lifting of PDS Items
27

3.2
Deposit by Fair Price Shop: Manual Method through
Demand Draft (DD)/Bankers Cheque (BC)/Pay Order
(PO)
28

3.3
Online Deposit by Fair Price Shop (NEFT through Axis
/ICICI Bank Module)
29
4 Accounting & Documentation of Transaction

4.1
Dispatch of Stocks to other districts/ other RRC-cum-
DSCs of own district.
32
4.2 Receipt of stock at RRC/ RRC-cum-DSC 33

4.3
Receipt of stock from H & T Contractors (State Level &
Level-I)
34
4.4 Receipt of stock through railway rake at receiving district 34
4.5 Documents at DSC for issue of Stock to Fair Price Shops 35
4.6 Documentation at the District Office 36
4.7 Documentation in Base RRCs/RRC-cum-DSCs 37

4.8
Register to be maintained by the H & T Contractor State
Level, Level I & II
39

4.9
Submission of Report & Returns by In RRC /RRC-cum-
DSC I/C
39

4.10
Report and Returns to be submitted by District Manager to
Head Office
40
5 5 Computerization
5.1 e-Governance 41
5.2 m-Governance 43
5.3 Other Initiatives 47
I N D E X
Sl
No
Chapter
Serial
Section Subject Head
At Page
No
6 6 Roles and Responsibilities of all Stakeholders
6.1 Role of FS & CW Department, Govt. of Odisha 49
6.2 Responsibilities of OSCSC Head Office 49
6.3 Role of Collector 49
6.4 Role of Sub Collector 50
6.5
Role of ADM/Sub-Collector (in charge of TPDS of ULB)
and BDOs of Blocks
51
6.6 Role of District Manager, OSCSC 52
6.7
Duties & Responsibilities of Assistant Manager
(Accounts)/Accounts Head of District OSCSC Office
54
6.8
Role of ACSO In Charge of Sub divisional Civil Supplies
Establishment
55
6.9
Role of Inspector of Supplies/Marketing Inspector/ ACSO
in-charge of Block & ULB
55
6.10
Duties and Responsibilities of RRC/RRC-cum-DSC In
Charge
57
6.11 Duties and Responsibilities of Lifting Officer 58
6.12
Duties & Responsibilities of Authorized Officer of OSCSC
Ltd at CWC/OSWC Depots
60
6.13 Duties & Responsibilities of Quality Analyst 60
6.14 Duties & Responsibilities of SA-cum-DEO/SA-cum-GA 62
6.15 Duties & Responsibilities of Dusting Operator 63
6.16
Duties & Responsibilities of Security Guard/Night
Watchman
63
6.17 Duties & Responsibilities of H & T Contractor Level-I 64
6.18 Duties & Responsibilities of H & T Contractor Level-II 65
6.19 Duties & Responsibilities of State Level H & T Contractor 66
7 7 Miscellaneous
7.1 Relief Operation Procedure 67
7.2 Exigencies 69
7.3 Stack Operation under SCMS 71
7.4
Periodical Physical Verification of RRC/ RRC-cum-DSC/
CWC/ OSWC
72
7.5
Supply of New Standard B Twill (NSBT) Gunny Bags to
RRC/ RRC-cum-DSC/ CWC/ OSWC
73
7.6 Grievance Reporting & Redressal Mechanism 76
7.7 Transparency Portal 77
7.8
Timeline for various activities under DSS for an allotment
month
78
7.9 List of Annexure 79

ListofTables

Table
No
Subject Chapters/Clause
Table1 CodeofPDSitems/SchemeforNEFT 3.3
Table2 ListofStakeholdersregistered&coded 5.1
Table3 CodesofPDSitems/SchemesforCBMGov
module
5.2
Table4 DocumentsrelevantforLiftingOfficer 6.11
Table5 Timelineforvariousactivitiesforanallotment
month
7.8
Table6 ListofAnnexure 7.9

Chapter-1
Departmental Storage System
1.1. Introduction
1.1.1. Departmental Storage System (DSS) with Doorstep Delivery of PDS
commodities
The State Government, in accordance with the recommendations of Justice
Wadhwa Committee appointed by Honourable Supreme Court, has introduced
Departmental Storage System (DSS) combined with doorstep delivery of food stuffs
with effect from 1
st
April, 2012 in the entire State. This system is a replacement of
Private Storage Agency(dealing with food items) and is being operated by the Odisha
State Civil Supplies Corporation (OSCSC). Under the system, the Departmental
Storage Centre (DSC) of OSCSC has been made the centre of activity. It receives
stocks from different sources, manages its stock scientifically, does proper inventory
management and issues stocks to Fair Price Shops for onward distribution to
consumers.
1.1.2. Institutional Arrangements
As on 31
st
July2014 there are 262 Depots of OSCSC Ltd. (either owned or hired)
functioning in the State out of which 250 depots have been earmarked as Departmental
Storage Centres (DSCs) and are also called as Rice Receiving Centre-cum-
Departmental Storage Centre (RRC-cum-DSC). Fair Price Shops of Block(s) and
ULB(s) have been tagged to the RRC-cum-DSCs depending upon the capacity of the
Depot, monthly allotment of food grains required for the concerned Block/ULB and
distance in between the deport & the Block/ ULB
RRC-cum-DSCs receive rice from various sources (Mills, other State Agencies,
other Districts & FCI depots), wheat from FCI Depots & Sugar from Sugar Zonal
Depots. DSC I/C (In-Charge), usually a Procurement Inspector, is to ensure scientific
storage of stocks with proper inventory management. S/he is responsible for distribution
of PDS items to Fair Price Shop Retailers tagged to the DSC as per their allotment and
on receipt of cost of PDS items. As bigger & scientific depots constructed under various
schemes are being made available to OSCSC, a large number of smaller depots are
being de-hired and therefore the number of RRC cum DSCs in use is reducing and is
likely to reduce further.
1
The big depots of OSCSC (either hired or owned) in some of the major surplus
districts have been earmarked as Base RRCs. Base RRCs receive Custom Milled
Rice (CMR) only from the custom Millers out of the paddy procurement made by
OSCSC Ltd. These Depots transfer rice to deficit RRC-cum-DSCs inside the district as
well as to other consuming districts by road & railway rakes.
The District administration is responsible for appointing Handling &
Transport(H&T) Contractors (of Level-I&Level-II categories) through a transparent
bidding process at district level for transportation of PDS stocks from FCI/ Base RRC/
Sugar Zonal Depot to RRC-cum-DSC (by Level-I) and from RRC-cum-DSC to FPS
Retailer point (by Level-II). While the Level-I Handling & Transport Contractor feeds the
RRC-cum-DSC with various PDS items, the Level-II Handling & Transport Contractors
are responsible for transportation of PDS items from RRC-cum-DSC to FPS point.
OSCSC Head Office appoints StateLevel Handling & Transport Contractors for
handling and transportation of rice from Surplus to deficit districts. The State Level H &
T Contractors carry out inter-district transfer of rice stock as per the State Level Lifting
Plan (SLLP) prepared by Corporation Head Office.
1.1.3. Computerisation of the RRCs & DSCs
Introduction of computerisation of all transactions in RRC- cum-DSCs has been
done with help of a web based application Supply Chain Management System
(SCMS). Master database of Rice Mills, H & T Contractors, Base RRCs/RRC-cum-
DSCs and FPSs etc has been created to implement the SCMS application. The Base
RRCs (12) and RRC-cum-DSC (250) have been assigned with unique depot code for
this e-Governance application.
All transactions starting from receipt of stocks, scientific storage with inventory
management and issue of stocks against allocation and deposit by the FPS Retailers for
transport to the doorstep of FPS are being done online in 129 RRC cum DSCs (out of
250) as on 15
th
July2014 through SCMS application in Online & Offline mode. The
computerization of about 60 more depots is planned to be completed by end of
October, 2014. Remaining 60+ depots do not have electricity connection and may have
to be de-hired. A user manual for SCMS application has been prepared for circulation
among the concerned officials and staffs of OSCSC Ltd and FS & CW Department.

2
1.1.4. Online allocation of PDS items to FPS
A database of all the 28590 FPS Retailers (as on 15
th
July2014) has been
created by online registration, field verification & authorization. A unique 8-digit code
has been assigned to each of the above FPS Retailers. This database was being used
for allocating PDS items for each Fair Price Shop Retailers by the BDOs/ Sub
Collectors/ ADMs online for their Block/ULB every month from August2012 till
June2014. However, from July14, CSOs are generating same for the FPS Retailers at
District level for each of the Blocks/ULBs in their District.
If there is any change in the assignment of ration card of one FPS to another or
tagging of a Fair Price Shop due to suspension/ cancellation of license or resignation by
a Retailer, same is notified by the concerned Inspector of Supplies/ Marketing Inspector/
Asst. Civil Supplies Officer to the Civil Supplies Officer. These information is updated in
the database at CSO level by end of every month. Instructions for modifying the FPS
database as per changes made in the field have been issued to all districts. The
procedure for preparation of online FPS allotment order has been illustrated in Chapter
2of these Guidelines.
1.1.5. Online deposit
Online deposit of Cash by FPS (NEFT through AXIS/ ICICI Bank Module):
OSCSC has introduced online deposit of cost of PDS items by FPS though NEFT using
AXIS Bank/ ICICI Bank module. About 30% FPS are already using this module for
depositing the cost Rest FPS are depositing the cost of PDS items though Bank Draft/
Bankers Cheque. Stock is issued at DSC on generation of MIS Report in OSCSC
website (www.oscsc.in) and FS & CW Departments website (www.foododisha.in).
Provision of online deposit helps the FPS retailers to deposit as per their own
convenience and not to come down to DSC to deposit the draft for issue of PDS stock.
Secondly, instant credit of fund to OSCSC A/c and easier reconciliation is possible by
such online transaction. FPS retailers are being encouraged to use the bank modules to
cash transfer as it is not only convenient and cheap for them but also easy for account
reconciliation later.



3
1.2. New Initiatives under End to End Computerisation (ETEC)
1.2.1. Digitization of Ration Cards
Digitization of Ration Cards and collection of Biometrics has been completed in
Rayagada district with the help of the World Food Program (WFP) between 2007-2011.
At present Smart Card/Bar coded ration card and Point of Sale (PoS) devices are
being used in 33 FPS in 3 ULBs and 6 rural locations of Rayagada block in which
30,478 families are getting their entitlements against Biometric validation every month.
The Project is being managed from State Data Centre, OCAC. The PoS-based solution
is being extended to more rural FPSs and those located at GP headquarters. Use of
biometric smart cards/ bar coded ration cards has made the PDS transactions at FPS
very transparent. All the transactions are tracked by the website www.pdsodisha.gov.in.
At present, the MIS reports of these transactions are seen under login. However, soon
many of these would be available in the transparency portal of the departments website
www.foododisha.in.
Government of Odisha has decided, as a part of i mpl ementati on of the
Nati onal Food Securi t y Act 2013, to use NPR Database to identify Priority
Household beneficiaries in Odisha. It is planned to be implemented in three phases; in
the first phase, the identification will be done in Bhubaneswar Municipal Corporation
(BMC) & Bhubaneswar Block. In second phase, the identification would be done in
remaining Blocks & ULBs of Khordha district along with all ULBs across the State & the
District headquarter Blocks of rest 29 districts. In the third & last phase, balance 275
Blocks of the State will be covered.
1.2.2. Supply Chain Management System:
As mentioned earlier, the Food Supplies and Consumer Welfare Department,
Government of Odisha and OSCSC Ltd have taken up computerization of PDS supply
chain in the State in order to bring transparency in the system. Initially, emphasis has
been given to computerize all Departmental Storage Centres (RRC-cum-DSCs) of
OSCSC Ltd. RRC-cum-DSC is the nerve centre of supply chain which receives grains
from the FCI, Base RRC, Zonal Depot and Rice Mills sends the PDS item to Fair Price
Shop for final distribution to targeted beneficiaries.
On one hand, transaction-based Supply Chain Management System application
has been installed to function in offline and online modes to capture each & every
4
transaction at the DSCs. On the other hand, SMS alerts on lifting and transfer of stocks
to Fair Price Shops are being sent to registered consumers in following format:
34.35 Q Rice dispatched for Maa Singhabahini WSHG (2904W009)
FPS from Panisiali Depot at 11.09 AM on 02/03/14 by vehicle
OR03D4610.
1.2.3. Mobile Governance for Stock Management at Depots:
RRCs/RRC-cum-DSCs of OSCSC Ltd have been registered and assigned with
specific depot code of two alpha & six numeric characters. Transaction of a day (Days
abstract Receipt & Issue) is being sent by the Depots through a fixed format SMS to
9437000359 from the registered mobile number of the In Charge Officer of
RRC/RRC-cum-DSC on a daily basis. This helps in creating a database of stocks of
various commodities in the depots across the State with minimum effort. However, after
complete computerization of PDS supply chain, the SMS reporting will be phased out
from the Depot stock reporting
1.2.4. FPS Closing Balance:
Similarly, considering the challenges of internet connectivity in remote locations
for online transactions, the Fair Price Shops have been asked to report closing
balance (CB) of PDS items under various schemes in a fixed format SMS and send it to
9437000359. This reporting is based on the Mandatory Monthly Declaration form
(Annexure-1A) submitted by them to the MI/ IS/ACSO who are to authenticate the
same within stipulated date (i.e 5
th
of the month) so that online allotment order can be
generated. The online allotment order takes into account the Closing Balance and
adjusts the allotment accordingly. As & when the FPS retailer starts using PoS devices
to record transaction at FPS, this can be discontinued. When all transactions at FPS are
captured through PoS devices at all locations, this can be discontinued completely. But
that may take 2-3 years to happen at all locations.
1.2.5. Transparency Portal:
FS & CW Department and OSCSC have hosted some of the information in the
web portals at www.foododisha.in and www.oscsc.in for awareness of general public.
However, as the level of computerisation increases, more and more information would
be hosted for citizens.
Once digitisation of ration cards is completed, the Ration Card Management
System (RCMS) would be hosted in the portals and all ration card related services
5
would be made available to citizens. Citizen participation is being ensured to bring in
transparency by providing stock dispatch information through SMS alerts to the
stakeholders (PRI members and the citizens who have registered their mobile phone
numbers in the transparency portal) at the time of dispatch to FPS retailers. More and
more citizens are to be encouraged to register their mobile phone numbers with the
concerned FPS to get SMS alerts when stocks are moved to that FPS.
1.2.6. Grievance Redressal :
The vulnerable sections of consumers which do not have access to electronic
medium for posting their grievances related to PDS distribution, have been provided
with a toll free helpline number 155335called Sanjog Helpline through which they
can register their complaint. Consumers can also register their complaints online in the
web portal. The registered complaints are attended and tracked by the responsible
officials at Government/OSCSC level on a daily basis and necessary follow up actions
are taken for addressing the grievances immediately.
Now there is a national PDS toll free number 1967. Steps are being initiated to
integrate that number as a toll free Helpline number, so that PDS beneficiaries can
easily log their complaints. Simultaneously, efforts are on to integrate the personnel
information system of the Department with the helpline for a system based response
and up-scaling when a grievance is not solved at a particular level.











6
SLLP
By 9
th
of
Preceding
Month
State
level
allotment
By 7
th
of
Preceding
Month
Chapter-2
PDS Stock Management
2.1 Allotment
2.1.1 Online Allotment Orders
FS & CW Department makes online allotment of Rice and Wheat under different
schemes like AAY, BPLand APL etc. on monthly basis. This allotment is to be made by
the Department by 7
th
of preceding month for the allotment month for different
schemes. Based on the schematic allotment orders, the Districts are to generate FPS
wise allotment orders for each Block/ULB by 10
th
of the preceding month for the
allotment month (i.e. by 10
th
May 2014 for allotment of June, 2014). A sample of online
schematic Allotment Order (issued at State level) is at Annexure-1B& that of FPS wise
allotment order (issued at District level) for a Block/ULB is at Annexure-1C.
2.1.2 Ration Card Management
The online registration of FPS Retailers has brought out the details of various
PDS items dealt by individual Fair Price Shop. The same information has been
integrated into the application software to generate MIS reports. Therefore, it is very
important to update the FPS changes like new assignment/deletion of cards or
tagging/ suspension/ cancellation of license of the FPS retailer into the system at
the District/ Block/ ULB level through login every month by last date of the month.
This will eliminate mistakes regarding allocation. Detailed instructions in this regard
have already been issued by FS & CW Department which needs to be followed without
fail.
2.2 Preparation of SLLP & DLLPs
2.2.1 State Level Lifting Plan (SLLP) by OSCSC Head Office
Basing on the allocation released by FS & CW Department, stock requirement in
consuming districts and required stock liquidation from surplus districts, the OSCSC
Head Office will prepare online State Level Lifting Plan by 9
th
of the preceding month
for the allotment month for movement of PDS items through State Level and Level - I
H & T Contractors. For preparing the SLLP (Rice) the district will furnish RSR-2 (Rice
Stock Report) indicating the requirement at the district basing on the opening stock at
the different RRC-Cum-DSC,DC pending for receipt of CMR from millers as on 1
st
-Day
7
DLLP
By 11
th
of
Preceding
Month
of the preceding month. For preparing the SLLP of wheat, the physical stock of wheat at
beginning of preceding month in each District as per the WSR-2 and anticipated lifting
as per previous SLLP & anticipated off-take during the preceding month is to be taken.
The SLLP rice Plan shall also indicate plan for Road & Rail movement of stocks. The
SLLP will be prepared as per format at Annexure-2A (For Rice) & 2D (For Wheat).
2.2.2 District Level Lifting Plan by districts (DLLP):
Online District Level Lifting Plan will be prepared by all districts basing on the
State Level Lifting Plan by 11
th
of the preceding month. The District level lifting plan is
to be made taking inter account the State Level lifting plan. If any quantity of Rice is
purposed to be lifted from say District A to District B in the SLLP, the District B has
to honour that allocation and redistribute it among the RRCs-cum-DSCs of the District
B to meet its PDS needs. By adhering to the SLLP targets, both the objectives of
meeting the PDS needs of consuming District (B) and the liquidating stocks of surplus
District (A) can be met. The surplus district (A) shall liquidate stock following FIFO
principle, treating all the depots of the district as one unit.
The District Office shall prepare the District Level Lifting Plan prudently so as to
minimize the transportation cost so that maximum quantity of PDS item is transported
with minimum cost.The format for District Level Lifting Plan is at Annexure-2B (For
Rice) and Annexure-2E (For Wheat).
The DLLP would also take into account the pending delivery certificates with the
custom Millers for receiving rice against RRCs or RRC-cum-DSCs of the District. The
pending DC quantity of a Depot at the end of the month shall be treated as anticipated
receipt during the next month with an addition of 25% anticipated quantity e.g.
Example: If a Depot has 2400 Quintals of rice to be received against pending DCs
at the beginning of the preceding month, the anticipated receipt of the Depot
during the preceding month shall be treated as (2400+ 25% of 2400=) 3000
Quintals. This information is required to be taken into consideration while preparing the
DLLP.
Lifting plan of Wheat from F.C.I. as per Government allotment and as per SLLP
of Odisha State Civil Supplies Corporation shall be made by the district in the format
Annexture-2E indicating the FSD (FCI) from which wheat will be lifted along with the
8
RO
By 15
th
of
Preceding
Month
name of Level-I H & T Contractor. Rice (if required) along with wheat may be received
from FCI Depots located in the district or from nearby districts. It may be noted that
Government of India has instructed recently to complete lifting from FCI depots for PDS
allocations of an allotment month by the last day of the preceding month. That means
the wheat allocations for month of August14 which is to be lifted from FCI depot has to
be lifted by 31
st
July2014 failing which the balance allocation would lapse.
Lifting plan of sugar shall be prepared by the District OSCSC Office based on
Government allotment and the distribution order of OSCSC Head Office for lifting of
sugar from Zonal Depot through H & T Contractor Level-I. Sugar may be received from
Sugar Zonal Depot of OSCSC located at Bhubaneswar (Mancheswar), Balasore,
Bargarh, Rayagada and Ganjam (Jagannathpur). It may be noted that Sugar
distribution in PDS has been discontinued since June, 2013 by Government of
Odisha until further orders.
2.3 Deeming Provision
In case of non-communication of allotment by concerned authorities as
mentioned in paragraphs 2.1 & 2.2 by the above datelines, the last months allotment
will be taken as allotment for current month and accordingly OSCSC Head Office
and the CSO-cum-District Manager of the district shall proceed in making sub-allotment
& lifting plan respectively.
2.4 Actual Lifting of Stocks
2.4.1 Issue of Release Order (RO) for Rice by dispatching districts
On receipt of the State Level Lifting Plan and District Level Lifting Plan, the CSO-
cum-DM Office of the Dispatching (Source) District shall prepare Release Orderby 15
th

of the preceding month as per Release Order format at Annexure-2C for lifting and
transportation of stocks. The Release order would indicate the quantity of rice to be
dispatched, the destination depot of the receiving District (if possible) and the State
Level H&T Contractor to be engaged for carrying the Stock. In some cases, where the
State Level H & T Contractor has not been finalised/ appointed, the receiving Districts
may engage Level-I H & T Contractor to transport rice.

9
2.4.2 Role of Lifting Officer
The CSO cum District Manager of the receiving district shall depute one Lifting
Officer (LO) in the rank of ACSO/I.S./M.I./P.I. for lifting of stocks from the depot(s) of
source District or FCI by road(or railway rake) to feed the RRC-cum-DSCs of his/her
district . The Lifting Officer should be rotated at every 4 to 6 month interval so as to
ensure effectiveness of the LOs and to break the monotony of repetitive work. The
Lifting Officer shall:
A. do the joint sampling of stock (L.O. & Depot in charge) to be received from
the RRC-cum-DSC/CWC/ OSWC& FCI (03 copies of sample from the stacks-
One each sealed sample to be retained by the Depot, Lifting Officer & H & T
Contractor).
B. select Stack basing on FIFO principle and sample analysis report
C. be a witness to 10-100% weighment of stock as the case may be.
D. ensure proper documentation of dispatches made and proper execution of
R.O.,
E. submit daily/Consolidated reports and returns to the consignee district office,
F. handover the stock to the H & T Contractor in person or to the registered
Power of Attorney (PoA) holder authorized by the H & T Contractor ;
G. liaison with the concerned H & T Contractor for logistics arrangement for
timely lifting of stocks;
H. prepare a Stock Transfer(ST) Acceptance Note (one for one receiving
depot as per Annexure 5E) in four copies showing details of PDS item sent
during the day, quantity, vehicle details and dispatching & receiving depot
details. The last vehicle of the day carrying stock from dispatching depot to
the Receiving depot will carry 3 copies of the ST AC Note. One will be kept
by the in-charge of receiving depot (2
nd
copy). 1
st
copy would be returned to
the lifting officer through the same H & T Contractor. 3
rd
copy would be
retained by the H & T Contractor for billing purpose. It may be noted that the
LO is to make one Stock Transfer AC Note for one receiving depot forall
thestocks transferred during one day.
I. send one SMS corresponding to one Stock Transfer AC Note in the
prescribed format to 9437000359 by 12 midnight of the day of transfer.
10
J. Submit a copy of the executed RO to the consignee district offices/he shall
indicate the total quantity lifted duly signed by LO & RRC In charge on the
back side of the RO.
Both the source district and receiving district shall ensure lifting from the source
point and transportation to and receipt of stocks at the destination point in between 16
th

to 30
th
of preceding month for the allotment month. Fifty percent (50%) of such inter-
district transportation of rice shall be completed by 22
nd
of the preceding monthand
balance 50% shall be transported by end of the preceding month. OSCSC Head
Office would monitor the inter District lifting and transportation of stock on a daily basis.
Stock shall be dispatched and received as per the DLLP and RO. Normally there should
not be any deviation of the SLLP & DLLP so as to maintain adequate stocks for PDS at
all RRC cum DSCs.
Rice may be received from Millers of the District. The CSO cum District Manager
shall suitably tag custom millers of his district to RRC-cum-DSCs considering the
distance from the Mills and as per requirement of the tagged Block/ULB to the RRC
cum DSC to avoid double handling. Sometimes, the rice may be received from other
State agencies as per the specific office orders of the OSCSC Head office.
2.4.3 Dateline for Lifting & Transportation of Rice & Wheat:
The District Manager shall complete the transportation of Rice from Base
RRCs/FCI depots (where ever necessary) and wheat from FCI depots through State
Level and Level-I H&T contractors to RRC-cum-DSCs between 16
th
to 30
th
of
preceding month so as to ensure that the supply of PDS allocation to FPS can start
from 20
th
of the preceding month.
2.4.4 Lifting & Transportation of Sugar
The CSO cum District Manager of the Nodal District of Sugar Zonal District shall
issue Release Order for release of sugar from Zonal Depot to the receiving districts as
per distribution order of OSCSC Head Office.
2.4.5 Dateline for Lifting & Transportation of Sugar
Date-line for completion of lifting of Sugar by Level-I H&T contractors to RRC-
cum-DSCs will be fixed by the District Administration as per availability of sugar stock in
Zonal Sugar Depots.
2.4.6 Delivery of stock to Authorised person of H & T Contractor
The Officer in charge of Base RRC/RRC-cum-DSC and the Lifting Officer
deputed by the Receiving District CSO cum DM shall only deliver the stock the H & T
11
Contractor of his/her Authorised Representative. The Authorised Representative needs
to be registered through a Power of Attorney (PoA) instrument in the format
prescribed at Annexue-8. They shall not deliver the stock to any person who has not
been authorised as such by the concerned H & T Contractor through a registered
Power of Attorney (PoA) to avoid fictitious trade and misappropriation.
Stock delivery & acceptance shall be recorded in the Acceptance Register
prescribed under Odisha Public Distribution System (Control) Amendment Order-2013
communicated vide Govt letter no 3999 dated 4/3/14 (Annexure-10).
2.5 Receipt& Storage of CMR at the RRC cum DSC:
2.5.1 From Millers
Officer I/C of RRC cum DSC shall receive Custom Milled Rice (CMR) from the
custom millers of OSCSC on the strength of computerized Delivery Certificate (DC),
Advance delivery program issued by the District OSCSC office and CMR Transit
Challan (as at Annexure-6A). A sample copy of DC is at Annexure-6C. (It may be noted
that the Annexure-6C is a new inclusion).
Receipt of rice shall be made after sample analysis (as per analysis and
sampling method prescribed by Government of India/State Government/OSCSC) and
on proper weighment. Receipt of rice shall be properly documented and accounted for
in the prescribed registers and books. The received stock shall be properly stacked
inside the chamber of RRC, numbered and be kept in a countable position. On
acceptance of rice after quality analysis, weighment shall be made and Acceptance
Note-cum-Analysis Report of CM Rice as per Annexure-6B shall be prepared and
issued to the Custom Miller.
2.5.2 Receipt of Rice from other RRCs
Depot to depot movement of Rice (through State level or Level-I H&T
Contractors) shall be done on the strength of Release Order (R.O.) issued by the
District OSCSC office. It is to be issued by the Dispatching district CSO for inter District
transfers or the District CSO for intra District transfers of rice. It shall be documented in
Gate Pass-cum-Dispatch Note (Annexure-5A for road movement & Annexure-5C for
railway rake movement).It may be noted that One Gate Pass-cum-Dispatch Note is to
be issued for one vehicle.


12
2.5.3 Quality checking for disputed stock
In case of any quality complaint regarding the stocks received at the RRC cum
DSC from other RRCs, i.e. if it doesnt conform to the FAQ norms, the disputed stock is
to be kept separate in the depot. The Depot I/c may inform both the CSOs and OSCSC
HO immediately about such poor quality. A team constituted by OSCSC HO from the
District Quality Control Cells / State Quality Control Cell would examine the stock within
7 days of such dispute and give their final clearance for acceptance or rejection.
Necessary steps should be taken accordingly for disposal of the disputed stock. In case
of rejection of stock, the responsibility shall be fixed on concerned officials.
2.5.4 Computerized Supply Chain Management System
Where ever the Supply Chain Management System application has been
implemented at a depot, the entire transaction at the depot shall be done through
computer either in offline or online mode. All documents and registers including the
Analysis report cum Acceptance Note of CMR as in Annexure 6B shall be generated
from the system.
2.5.5 Treatment of Stock in Depots
During storage of rice in the chamber, prophylactic (Preventive) and curative
treatment of stock shall be done periodically to keep it free from infestation. Spillage
shall be collected regularly and accounted for correctly.
2.5.6 Principle of issue at the RRC cum DSCs
PDS Stock stored in RRC/RRC cum DSC shall be issued on basis of FIFO (First
In First Out) principle. The oldest stock received at the depot should be issued before
any new stock is issued. The stack formation & demolition in a Depot shall be done on
basis of FIFO principle. Stock shall be issued on joint sampling, with the concerned
Depot I/c, Lifting Officials and H & T Contractors as the signatories.
2.6 Arrangement for Feeding the FPS:
2.6.1 Allotment Order by Districts
Basing on the online allocations made by FS & CW Department for various
schemes, the CSO-cum-District Manager of the district will make online FPS Retailer-
wise distribution order based on State level schematic allocations by 10
th
of preceding
month for the allotment month for each Block & ULB. The Fair Price Shop wise
distribution orders for each block/ULB shall be available in the Transparency portal for
the concerned PI/MI/ IS/ ACSOs to download and take follow up action. A copy of the
FPS
Distributi
on Order
By 10
th
of
Preceding
Month
13
above distribution order is to be sent by email to the ADM/Sub Collector/BDO with cc to
ACSO/Inspector of Supplies/MI/PI by the Civil Supplies Officer cum DM by 10
th
of the
preceding month.
2.6.2 Deposit of cost of PDS items by FPS Retailer
FPS Retailers are to deposit the cost of PDS items as per the distribution order of
CSO-cum-District Manager by 17
th
of the Preceding month for the allotment month.
If a FPS Retailer fails to deposit by 17
th
of the Preceding month, then ADM/Sub
Collector/BDO would make alternate arrangement for distribution through a nearby FPS
Retailer so as to ensure smooth functioning of Public Distribution System in the area
serviced by the concerned Retailer on 17
th
itself. The CSO-cum-District Manager shall
be intimated regarding the new arrangement by 18
th
of the Preceding month so that the
tagging can be updated online with a revised order keeping the rest of the distribution
order intact.
The deposit by FPS Retailers can be done either by Demand draft drawn in
favour of DM, OSCSC Ltd, ________ District or through NEFT under the Bank Module
(AXIS Bank). It may be noted that ICICI Bank has offered to provide similar services
(since May2014) for FPS Retailers at a lesser commission. Few Districts have been
allocated to ICICI Bank so that the services of two banks can be compared and
accordingly further decision can be taken. The NEFT module has been integrated with
the Supply Chain Management System application so that DSC In charge can now see
the deposit of a FPS Retailer in the bank online, download the MIS report and then
issue stock in favor of the FPS retailer.
2.6.3 Issue of allotted stocks from DSC & delivery at the FPS
The RRC-cum-DSC to which the FPS has been tagged, shall issue PDS stocks
to the concerned FPS on the strength of following:
1. FPS-wise Distribution Order of CSO-cum-District Manager for the allotment
month of concerned Block/ ULB,
2. The deposits made by FPS in shape of Demand Draft (DD)/Bankers
Cheque/ Bankers Cheque (BC) & Pay Order (PO) drawn in favour of District
Manager, OSCSC Ltd and
Deposit by
FPS
By 17
th
of
Preceding
Month
14
3. The FPS Retailers Deposit Slip (DDS) at Annexure-3A/ or through Online
deposit through NEFT (Annexure-4)
4. MIS Report generated from the website www.foododisha.in / www.oscsc.in
for online deposit through NEFT.
Important Note:The RRC-cum-DSC I/c shall be responsible for pre deposit of cost
before issue of PDS item(s) to any FPS.
PDS Stock stored in RRC cum DSC shall be issued on basis of FIFO (First In
First Out) principle. RRC-cum-DSC shall issue stock on proper weighment,
documentation of prescribed records and registers and after joint sampling of stock with
the H & T Contractor (L-II).Lifting from DSC & delivery at the FPS shall be made in
between 20
th
of preceding month and 4
th
of the allotment month. The Level-II H & T
contractors shall feed the FPS by delivering PDS stocks at their door step within this
period. The H & T Contractor Level-II shall lift, transport and deliver the stock at the FPS
doorstep on proper weighment and acknowledgement. Stock shall be delivered to the
H&T Contractor (L-II) through the Gate Pass-cum-Transit Pass (Annexure-7A) and with
the FPS Acceptance Note (Annexure-7B).
2.6.4 Tagging of Quota from one FPS to another
In case of tagging of quota of any FPS due to irregularity or misappropriation or
non-deposit of cost, the concerned ACSO/Marketing Inspector/Inspector of Supplies of
the Block/ULB shall immediately intimate to RRC-cum-DSC about the FPS tagged and
get the FPS Distribution Order modified accordingly at the District Civil Supplies office
for issue of stocks to the tagged FPS for distribution to consumers in time.
2.6.5 Stock issue only to H&T Contractor (L-II) or authorized Representative:
It will be the duty of the FPS retailer or his representative to go the DSC and the
receipt the PDS stock from DSC in charge in person after checking the quality and
weight at the DSC itself.However, if the FPS retailer or his representative do not turn off
at the DSC,stock for Fair Price Shop shall be issued by RRC cum DSC In charge to H &
T Contractor (Level-II) either in person or through his/her Authorised Representative
identified through Power of Attorney (PoA) executed in format at Annexure-8. Stock
issue to H & T contractor & acceptance by FPS shall be recorded in the Acceptance
Issue &
Delivery
Between
20
th
of
preceding
month
and 4
th
of
the
allotment
month
15
Register under Odisha Public Distribution System (Control) Amendment Order-2013
communicated vide letter no 3999 dated 4/3/2014 (Annexure-10).
2.6.6 Delivery of PDS Stock only to FPS Retailer or authorized representative:
H & T Contractor Level-II shall deliver the PDS stock meant for a FPS retailer
either to him/her in person or his/her representative, whose Specimen Signature duly
countersigned by the concerned IS/MI/ACSO available with him. It shall not be delivered
to any other person to avoid fraudulent transaction.
The ACSO/IS/MI of the Block/ULB shall obtain Specimen Signature of the FPS
retailer and his/ her authorised Representative in the format at Annexure-7D/ and make
a copy available to the RRC-Cum-DSC in charge. The Level-II H & T Contractor or
his/her representative shall carry a copy of Annexure-7D having specimen signature of
FPS retailers/ their authorized representatives duly countersigned by concerned
IS/MI/ACSO for checking the same before making delivery PDS Stocks at the doorstep
of Fair Price Shop retailer .
RRC-cum-DSCs where Supply Chain Management System application has
been installed, PDS stock shall be dispatched after all the transaction are made either in
online mode or offline mode in the system. The Gate Pass (Annexure-7A) and FPS
Acceptance Note (Annexure-7B) shall be generated from the system.
2.6.7 Route Chart for door step delivery
Transportation of stock shall be made by Level-II H & T Contractor as per the
approved route chart for timely delivery of stock to FPS and to check possible diversion
of stock. The District Civil Supplies office shall prepare a route chart for Level-II
operation and distribute to all concerned after approval of Collector.
2.6.8 Vehicles carrying PDS Stock
Each vehicle carrying the PDS stock to FPS retailer shall carry a copy of Gate
Pass-cum-Transit Pass (GP-cum-TP) and separate FPS Acceptance Notes (FPS AC
Notes) in three parts for each of the FPS retailers for whom stock is being carried by the
vehicle.
16

, ...........................................
............................................................
............................................................
(Office No. of CSO): ...........................

Toll Free Number:155335

RRC/RRC-cum-DSC In charge shall ensure during issue that Level-I/ Level-II H
& T contractors display a Uniform Banner/flex on the vehicles carrying PDS stocks,
displaying information in Navy Blue letters over White background as illustrated below:







2.7 Monitoring and Supervision
2.7.1 Submission of Declaration
Each Fair Price Shop Retailer shall submit the mandatory declaration between 1
st

to 3
rd
of the succeeding month for the transactions of the allotment month to the
concerned Inspector of Supplies/MI/ACSO. This declaration is absolutely necessary for
making future distribution/allocation to the Fair Price Shop. The Declaration needs to
submitted by a FPS Retailer for August2014 by 3
rd
September14. The information in the
Declaration would be used to determine the allocation for the month of October14 of
that Fair Price Shop.
A sample format of the Declaration to be furnished by the FPS Retailer is at
Annexure-1A. The declaration would have to be signed by any two RLAC Members/
PRI Members in case of Blocks and two WLAC members in case of ULBs as a proof of
distribution.
2.7.2 Updating the CB information of Declaration
The closing balance information furnished in the Declaration by the FPS retailers
are to be updated in the system immediately the concerned MI / IS/ ACSOs latest by 5
th

of succeeding month. This will enable the system to calculate District, Block/ ULB wise
FPS allocations for next allotment month.
To help the officials to update the closing balance information in the system, an
m-Gov application has been developed. Under this application, the FPS Retailer has to
Mandatory
Declaration
by FPS
To be
submitted
by 3
rd
of
the
succeeding
month
Upadating
of CB of
FPS by 5th
of
subsequen
t month
concerned
IS/MI/ACS
O
17
send the Closing Balance (CB) information of the stock under various schemes by a
fixed format SMS to 9437000359, between 1
st
to 3
rd
of succeeding month based on the
information submitted in the month end mandatory Declaration. The closing balance of
FPS will be validated online by the concerned MI / IS/ ACSOs in their login latest by 5
th

of the succeeding month based on the month end mandatory Declaration submitted
by the Fair Price Shop retailers. All field officers (MIs / ISs/ ACSOs) have been provided
with Laptops recently. They are to use the laptops to update the closing balance with
their login & Password from month of September2014 for October allocations. District
Civil Supplies Officer offices may provide them data cards or reimburse cost of their
monthly connectivity charges.
2.7.3 Field verification of Fair Price Shops:
The concerned MI / IS/ ACSOs shall have to physically verify 25% (Minimum
fifteen) of Fair Price Shops and their declarations during the succeeding month. The
verification shall be made in such a manner that the verification of all the FPS Retailers
of the Block/ULB are completed in 4 months cycle. The supervisory ACSO of the sub-
division shall make physical verification of 5% (Minimum twenty) Fair Price Shops every
month in Block/ULB under his jurisdiction in the succeeding month. This apart, the
Collector or Sub-Collector or BDO may authorize other officers for verification of Fair
Price Shops and their declarations at random. CSO may personally verify 10 FPS in a
month in different Blocks/ ULBs in the district. An Inspection module is being made so
that inspection reports can be fed online by the field officers directly from the Fair Price
Shop locations. All field officers of the Department & PIs shall be provided with Digital
Signatures shortly for authentication & security of transactions in the net.
2.7.4 Review in Monthly Meeting
The concerned ACSO/ Inspector of Supplies/Marketing Inspector shall submit the
Verification Report of checking made on the Declarations by end of the succeeding
month to concerned Administrative authorities with a copy to CSO in the format as
detailed at Annexure-1D. This practice may continue till the online inspection module is
developed & deployed. The CSO shall submit his inspection reports to Collector for
information and further action. The physical verification report of the Fair Price Shops
shall be one of the agenda items in the monthly District Supply Field Staff meeting
which is usually convened in the first week of a month.

CB SMS by
FPS
By 3
rd
of
succeeding
month
25%
Verification
of FPS
Declarations
of allotment
month in the
next month
by
M.I./I.S/ACSO

18
2.8 Delivery of stock to FPS
2.8.1 Weighment
Stock shall be delivered to FPS on 10% sample weighment. Bags shall be
selected at random by the FPS Retailer/Authorised Representative for weighment at the
time of receipt from H & T Contractor Level-II. If the FPS retailer is not satisfied with the
10% weighment, s/he can opt for 100% weighment. In such a case, 100% weighment
shall be made by H & T Contractor Level-II for which labour will have to be arranged by
FPS retailer at his/her cost.
2.8.2 Acknowledgement of Delivery at Fair Price Shop
On delivery of stock at the FPS, the H & T Contractor (L-II) shall obtain signature
of the FPS Retailer/Authorised Representative on FPS Acceptance Note (Annexure 7B)
as acknowledgement regarding receipt of stock on proper weighment and also obtain
signature of two ration card holders as witness.
H & T Contractor Level-II shall ensure that the stock is received by the FPS
Retailer and the signature of the FPS Retailers on the FPS Acceptance Note match with
the specimen signatures of the said FPS Retailer / authorized representatives. Similarly,
the In Charge Officer RRC-cum-DSC shall also verify the signature of the FPS Retailers
in the FPS Acceptance Notes submitted by H & T contractor Level-II. In case of mis-
match the DSC in charge shall report the matter to the CSO-Cum-DM and MI/IS.
The District OSCSC Office shall not reimburse transportation charges to the H &
T Contractor if the signature on FPS Acceptance Note does not match with that of the
specimen signature of the FPS Retailer. Concerned MI/IS shall enquire in to the matter
& take follow up action
2.8.3 Situation due to new arrangement of FPS Retailer
In case any new arrangement of FPS Retailer is made due to suspension,
termination, tagging, non deposit or new appointment; proper intimation with specimen
signature to that effect shall also be given to RRC-cum-DSC I/C and H & T Contractor
Level-ll by the concerned IS/MI/ACSO who will be held responsible if any PDS stock is
not delivered to any FPS Retailer for want of Specimen Signature.
2.8.4 Distribution of PDS items at FPS points
The beneficiaries will get their entitled PDS items between 5
th
to end of the
allotment month. Normally, the PDS commodities would be distributed on pre fixed
specific dates, but there could be some local variations which may be managed with the
Distribution
at FPS
Between 5
th

to endof
the
allotment
month
19
approval of the Collector and with public notification/ intimation. The Fair Price Shop is
to remain open throughout the month. The Fair Price Shop retailer may sell items other
than PDS items like pulses, edible oil, salt, spices, soap, detergents etc. to increase its
profitability and viability.
2.9 Delivery of stock in fraction
2.9.1 Delivery of fraction quantity by RRC-cum-DSC:
H & T Contractor Level-II may carry PDS items meant for one or more FPS in
one vehicle. The total quantity required to be dispatched may be in fraction of 50kg.
This fraction quantity will be packed separately in once used gunny bags and delivered
to the H & T Contractor(L-II).
The cost of once used gunny bags and labour charges for packing of fraction
stock will be borne by OSCSC. The In Charge Officer RRC/RRC-cum-DSC shall
purchase the once used gunny bags for delivery of fraction quantity observing the
prescribed procedure of OSCSC Ltd.
2.9.2 Issue of PDS stock to MFPS (Model Fair Price Shop) or Maitree Shops:
The MFPS shall be tagged to the nearest RRC-cum-DSC by the District
Manager. The PDS items shall be delivered at the MFPS through H & T Contractor
Level-II as per the allotment order of CSO-cum-District Manager. However, where
mobile vans are available with the District Manager and are in running condition, stock
shall be delivered at the MFPS through Mobile Van only.
Stocks shall be issued to MFPS on pre-deposit of cost only. The RRC-cum-DSC
shall entertain deposit from MFPS either in shape of Demand Draft along with FPS
Retailers deposit slip or through online deposit through NEFT transfer before issue of
stock. The revolving fund available with MFPS shall be utilized for deposit of cost. In
case of online deposit, the stock shall be issued on the strength of generated MIS
report.
2.9.3 Utilisation of Mobile Van (MV) of OSCSC under DSS Operation:
The District Manager shall utilize mobile vans for lifting of stock from Base RRC,
FSD (FCI) or Sugar Zonal Depots situated within the district under Level-I & Level-II
operation. The District Manager shall ensure efficient utilization of Mobile Van available
with him. Handling cost, in case of delivery through mobile van, shall be fixed on
approval of Collector.
20
The approved TC under Level I & Level-II operations against the quantity of PDS
commodities transported should be accounted for in concerned mobile van account and
Profit & Loss (PL) account shall be drawn and reviewed on a monthly basis as per the
procedure prescribed by the OSCSC Ltd.
Mobile vans shall not be allowed to function as alternative FPS retailer to
distribute food grains to the consumers on routine basis except in exigencies when
alternative options are not available. Such distribution shall be discontinued forthwith
after alternative arrangements are made for distribution through FPS at the earliest.
2.10 Lifting by Bulk Consumers/Institutions for PDS
2.10.1 Online Registration
Bulk Consumer institutions in the context of PDS are welfare institutions those
who get subsidized rice only. Some get Re1/kg rice, some get it at Rs6.30 per kg while
others get rice at APL rate (Rs9.30/kg). Such institutions have to get their institutions
registered online along with number of beneficiaries at www.foododisha.in and submit
their registered bar coded printout to the concerned District Level Officer (DLOs) like the
DWO, DSWO etc for field verification. The concerned DLO shall submit the verified
registration form to the CSO for authorization in the system and issue of unique codes
for the Bulk Consumers.
2.10.2 Allotment
Once the authorization of Bulk consumer is done online, the allotment order
would be generated through the online system. The CSO-cum-District Manager shall
make Block/ULB wise separate allotment order for the Bulk consumers getting
subsidized rice, based on State level allotment order as per sanctioned strength of the
inmates in the concerned institution.
2.10.3 Lifting:
The Bulk Consumers/Institutions shall be tagged to the nearest RRC-cum-DSC
(similar to Fair Price Shops) to lift the allotted stock. The Bulk Consumers shall lift
stocks from the concerned RRC-cum-DSC, at their own arrangement, after depositing
the cost of allotted stock through Demand Draft along with the Deposit Slip similar to
that of FPS Retailers Deposit Slip as per Annexure-3B or through Online deposit
2.10.4 Documentation for issue of stocks to BCs
The In Charge Officer RRC-cum-DSC shall issue stock to the authorized person
through a Gate Pass-cum-Acceptance Note (GP-cum-AC Note). A copy of the same is
21
at Annexure-7C. The Bulk Consumer institution shall make authorization as per the
format at Annexuure-3C for any representative to receive the stock on behalf of the
institution.
2.11 Engagement of Jogana Sahayak (or Supply Assistant) in GPs
With doorstep delivery, the GPs which are dealing with PDS, are expected to
earn substantial amount from FPS Retailer commission @ Rs. 20/ quintal in addition to
the sale of gunnies. This commission amount is likely to go up shortly. They are to
engage a full time Jogana Sahayak (JS or Supply Assistant) to deal with PDS
exclusively (similar to that of GRS for NREGA) with about Rs. 4000/- monthly
honorarium. To be able to engage an exclusive Jogana Sahayak (JS) or Supply
Assistant, a GP must have a minimum monthly quota of 100-150 Quintals of PDS items.
Accordingly, Sub-Collector/ BDOs may tag adequate number of ration cards under
various schemes to them for being able to engage a JS for efficient management of
PDS.
2.12 Transactions at CWC/OSWC Depots functioning as RRC/RRC-
cum-DSC:
2.12.1 Receipts:
Receipt of stock from Level-I H & T Contractors (from Base RRCs or FCI depots)
and receipt of CMR from Custom Millers of OSCSC is the responsibility of OSWC/CWC
whose depots have been hired by OSCSC for functioning as RRC/RRC-cum-DSC. The
Depot In-charge of such CWC/OSWC Depots shall ensure proper quality & weighment
of stock received for exact quantity. OSWC/CWC Depot In-charge shall keep all the
records & registers for receipt of stock. They shall use the online/offline Supply Chain
Management System application for all transactions at the depot.
2.12.2 OSCSC Manpower at OSWC/CWC depots
District Manager would post one Procurement Inspector as In-charge of
RRC/RRC-cum-DSC functioning at the CWC/OSWC Depot taking care of the issue of
PDS stock to FPS retailers through Level-II H&T Contractor. One SA-cum-DEO or SA-
cum-GA shall also be posted to assist the DSC I/C Officer as per availability of staff.
S/he shall make joint testing of moisture at the time of receipt, storage and issue of
stock for storage loss purpose.

22
2.12.3 Responsibility of RRC-Cum-DSC in-charge:
1. He or she would be responsible for issue of PDS Stocks to Level-II H & T
Contractor for doorstep delivery at the FPS on pre-deposit of cost.
2. S/he shall receive thedrafts along with FPS Retailer deposit slip from the
FPS. In case of on-line deposit, s/he shall generate MIS report before issue
of stock of online deposit.
3. S/he shall issueloading slip to depot In-charge of CWC/OSWC for dispatch
of stock through Level-II Handling & Transport Contractor, basing on
distribution order and deposits received.
4. S/he shall issue of Gate Pass-cum-Transit Pass for each vehicle loaded
with stock(Annexure-7A) & for preparation of FPS Acceptance Note for
each FPS as per Gate Pass-cum-Transit Pass (Annexure-7B).
5. S/he shall maintain registers & records relating to FPS on payment received
and stock issued & reconciliation of stock issued to H & T Contractor Level-II
& stock delivered at FPS.
2.12.4 Arrangement when FCI Depot & DSC are in the same premises
The DSC in charge shall be designated as Lifting Officer for the FCI depot. S/he
shall ensure lifting as per District Level Lifting Plan.
The necessary documentation for issue of stock to the FPS shall be done in DSC
premises without double handling. The stock shall be delivered on issue of Gate Pass-
cum-Transit Pass (Annexure-7A FCI) and FPS Acceptance Note (Annexure-7B).
The District Manager shall post one Procurement Inspector/Marketing
Inspector/Inspector of Supplies as Authorised Officer at a CWC/OSWC depot even
where there is no Level-II operation i.e. in the base RRCs. The Authorized Officer along
with the concerned CWC/OSWC authorities shall carry out joint moisture testing of
stock received and issued in the depot and record in prescribed register.
The Authorised Officer along with the concerned CWC/OSWC authorities shall
also make joint reporting of requirement of gunny bags as per the prescribed procedure.
2.13 Quality Testing/Joint Sampling of Stocks:
2.13.1 Testing during Lifting
1. Rice & Wheat shall be lifted from FCI/ CWC/ OSWC through joint sampling
by the Lifting Officer & FCI/CWC/OSWC officials.
23
2. Rice from Base RRC shall be lifted through joint sampling by the Base Rice
Receiving Center I/C and the Lifting Officer. The sealed sample bags shall
be handed over at receiving RRC-cum-DSC by the H & T Contractor for
cross checking during receipt.
3. Rice from RRC-cum-DSC shall be lifted after sampling by RRC-cum-DSC
I/c. Such sampling shall be made in presence of the Level-II H & T
Contractor or his authorized representative. The sealed sample bags shall
be handed over at the concerned receiving FPS by the H & T Contractor for
cross checking during receipt of stock at their point.
4. Sugar shall be lifted from Sugar Zonal Depot on joint sampling by Lifting
Officer and Sugar Zonal Depot I/C.
2.14 Quality Testing during Receipt of CMR from Custom Millers:
1. Quality testing will be ensured by Quality Analyst or RRC/RRC-cum-DSC
I/C on receipt of CMR from custom millers in presence of Miller or his
authorized representative. This is a key activity at the RRCs as maximum
shortage occurs due to poor quality check at the time of receiving the stock
from the Millers.
2. It is to be noted that this is the first point of entry of Rice into the supply
chain. If the quality check at this point is proper, the same quality will be
maintained throughout and there would be very little cause for complaint on
quality of rice later.
3. Sampling procedure as per BIS (Bureau of Indian Standard) sampling
method shall be done by In Charge Officer RRC-cum-DSC/Quality Analyst
while receiving CMR from custom millers. Rice conforming to the
specifications (FAQ) as communicated by Government of India/FS & CW
Department and OSCSC shall be received.
4. Lot-wise quality analysis shall be done for CMR received directly from
Custom Millers to determine different refractions. Same shall be recorded in
the Rice AC Note or in the online entry screens of SCMS software.
5. Value Cut: For CMR received from the Custom Millers with Moisture
Content (MC) between 14% to 15% there shall be value cut. Detailed
guidelines regarding value cut and storage loss have been issued by
OSCSC Head office which should be followed scrupulously. The list of lots
24
against which value cut to be imposed at district office shall be reported
separately to District OSCSC office.
6. For all commodities including CMR received under inter/intra depot transfer,
joint sampling of stock under receipt shall be applied.
2.15 Weighment:
2.15.1 Weighment while lifting from FCI Depots:
Stock shall be lifted on 100% weighment from the Depot. If no weigh bridge is
available in the Deport, same shall be organized within 5 km from the Depot.
2.15.2 Weighment while lifting from OSCSC Depots:
1. Where there is weighbridge, stock shall be lifted on 100% weighment on
weighment slip. The specimen copy of the weighment slip is prescribed at
Annexure-9A
2. In case there is no weighbridge in the depot, the weighment will be made at
the weighbridge available within 5 KMs of the depot by H & T Contractor at
his/her cost. The list of such weigh bridges shall be notified by the District
Manager, with approval of the Collector, depot-wise in advance for benefit of
all concerned.
3. In case weighbridge is located beyond 5 KMs of the RRC cum DSC, the
weighment will be made, if so directed, at the nearest weighbridge by the H
& T Contractor and transportation charges for the additional distance (to &
fro) shall be borne by OSCSC.
4. The weighment slip shall be generated and preserved for one year from the
date of generation in shape of guard file for future reference &verification.
The weighment slip for receipt & issue of stock shall be maintained
separately.
5. Basing on weighment slip and weight check memo, one weighment register
(At Annexure PDS-8) shall be maintained.
2.15.3 Standard weight of rice bags received at RRC/RRC-cum-DSC from Millers:
1. Stock received shall be of standard weight of 50 kg net i.e. excluding weight
of empty gunny bags.
2. Variance beyond 250 grams in a bag of 50 kg will be treated as non-
standard bag. Ensuring receipt of standard bag i.e. 50 kg net is very
25
critical for the subsequent supply chain. This may be ensured by all
RRCs/RRC-cum-DSCs while receiving CMR from the millers.
3. It may be noted that rice comprises of 75% of entire Public Distribution
System items. Ensuring receipt of standard bags at the RRCs from Millers
would reduce the numerous complaints on less weight bags sent to Fair
Price Shops.
2.15.4 Weighment of sample bags at the RRC/RRC-cum-DSC during Receipt &
Issue in absence of Weighbridge:
1. In case weighment at weighbridge is not possible, a sample weighment of
10% of the stock shall be made in electronics/manual weighing machine
(Platform model) at RRC-cum-DSC in the weight check memo. The
specimen copy of weight check memo is prescribed at Annexure-9B.
2. Sample bags shall be drawn at random from periphery and inside layers so
that sample bags will be representative of the whole consignment.
3. The average net weight of sample bags shall be multiplied with total number
of bags in the consignment to determine the total weight of the stock.
4. The weight check memo shall be preserved for one year from the date of
generation in shape of guard file for future reference & verification. The
weight check memo for receipt & issue of stock shall be maintained
separately.
2.15.5 Weighment of Empty gunny bags carrying the stock during Receipt:
1. While receiving stock from the custom millers, the In Charge Officer of RRC-
cum-DSC shall make test weighment of at least 10% sample empty gunny
bags from the lot to ascertain the weight of empty gunny bags.
2. This exercise shall be done in order to ascertain standard weight of gunny
as well as to derive per bag standard weight of rice and standard weight of
the complete lot.

26
Chapter - 3
Fund Management under DSS

3.1 Financial Arrangement by District OSCSC Office for Lifting of
PDS Items
The District Manager of the district shall make requisition for funds to the OSCSC
Head Office for deposit with F.C.I for lifting of Wheat & Rice (if required), in case fund is
not available with the District Manager. Such requisition shall be made by 9th of the
preceding month of allotment month.
OSCSC Head Office shall make available funds by way of CC sub-limit to the
district within 03 days of requisition. Financial arrangement with FCI shall be completed
by 13th of the preceding month of allotment month.
3.1.1 Deposit of cost of Wheat & Rice at FCI/Online through RTGS from Cash
Credit Sub-Limit :
Advance to FCI Account shall be booked and this account shall be credited on
passing of purchase entries for the quantity of stock lifted, through journal at the end of
the month.
The funds required for payment of bills of H & T Contractor both Level-I & Level-II
shall be met from the cash credit sub-limit (CC Limit) allowed to the district by OSCSC
Head Office. Payments shall be released to the contractors directly from CC Limit.In no
case the funds shall be transferred to current account.
H & T Contractors both Level-I & II shall prefer bills to the DM, OSCSC and
payment of bills shall be made following guideline issued from OSCSC HO vide letter no
12978 dated 5/7/13.
(It may be noted that the District Manager is not required to make financial
arrangement for lifting of rice from other district transported through H & T
Contractors engaged by OSCSC Head Office and for lifting of Sugar from Zonal
Depot of Sugar)

3.1.2 Deposit of cost of Sugar with Mills:

In case lifting of sugar is to be made from sugar mills within the state, the District
Manager shall deposit the cost of sugar with the sugar mill. Funds required shall be
provided by the Corporation Head Office on requisition. For deposit of cost of sugar in
27
the sugar mill located inside the state, Advance to sugar mill shall be debited and this
account shall be adjusted on actual lifting of stock.
3.2 Deposit by Fair Price Shop: Manual Method through Demand
Draft (DD)/Bankers Cheque (BC)/Pay Order (PO)
The FPS Retailers shall deposit cost of Rice/ Wheat / Sugar through Demand
Draft / Bankers Cheque /Pay Order in favour of District Manager, OSCSC Ltd of the
district which shall be payable where the District Managers Office is located.(For
example: For District Manager, OSCSC Ltd, Koraput, it should be payable at Jeypore
for Koraput district FPS Retailers)
The FPS Retailers shall deposit the Demand Draft along with a Retailers
Deposit Slip detailing the PDS items (scheme wise) for which the cost is being
deposited along with quantity, rate and amount for each item. The Retailers Slip will
also have Bank draft/ Bankers Cheque/Pay Order details and will be submitted in
duplicate. The In Charge Officer RRC-cum-DSC shall acknowledge the receipt on the
second copy & return it to the FPS Retailer while retaining the first copy for record. The
content of the Retailers Deposit Slip will be verified with the Distribution order of the
District Civil Supplies Office for the FPS before issue of stock in its favour.
One Bank Draft may be made by the FPS Retailer for all the PDS items as per
his/her allocation. The details of PDS items scheme wise shall be mentioned in the
Retailers Deposit Slip. A sample copy of same is at Annexure-3A.
The drafts from FPS Retailers Deposit shall be collected by the RRC-cum-DSC
I/C and these should be checked to ensure that the DDs are drawn in favor of District
Manager OSCSC Ltd, correctly, valid & are in order.
However, if the RRC-cum-DSC is not located within a Block or ULB but is feeding
their FPS, the Inspector of Supplies/Marketing Inspector of the concerned Block/ULB
may receive the DDs along with Deposit Slip from the FPS Retailers. The Demand
drafts and Deposit Slips collected by the MI/IS shall be deposited by next day at the
concerned RRC-cum-DSC on proper acknowledgement so that stocks to the FPS
through H & T Contractor (Level-II) can be issued. The RRC-cum-DSC I/C shall deposit
the DDs collected from the retailers on weekly basis to the District Manager of OSCSC.
All the deposits by demand draft / pay order / bankers cheque received at District
office shall be deposited in the bank on the same day or on the next day.
28
For reconciliation of the bank account, the drafts received should be segregated
drawer bank wise and deposited in the bank, recording the same in Draft Deposit
Register. The amount of draft deposited on each day shall be accounted for in the
Cash Book crediting Sales A/C XXXXXXXXX (Commodity & Scheme).
The sales proceeds so collected & credited to the bank account of District
Manager shall be remitted to the Account of OSCSC Head Office immediately online.
District Manager shall issue standing instructions to the bank for such online
remittance to the cash credit account of OSCSC Head Office to avoid delay and idling of
funds in the bank.
The bank statement at the end of each month is to be reconciled with Draft
Deposit Register to check if all the drafts deposited are credited to the account.
Important Note: All field functionaries of OSCSC should discourage the FPS
Retailers to deposit through Manual Method of deposits (DD/BC/PO) where there
is NEFT deposit facility to avoid paper transactions, to ensure instant remittance
and easy reconciliation.
3.3 Online Deposit by Fair Price Shop (NEFT through Axis /ICICI
Bank Module):
3.3.1 Opening of account in CBS branch:
For online deposit through the Bank Module, the FPS Retailer needs to open an
account in a CBS branch of any Commercial / Cooperative/ Rural Bank located his/her
Block/ULB. The list of all CBS branches in the District shall be circulated to the
Blocks/ULBs by the District Managers for dissemination of same among FPS Retailers.
3.3.2 Using the Bank Module:
NEFT format shall be used by the FPS Retailer for transferring requisite funds
from his/her account to that of the District Manager, OSCSC upon which the FPS
Retailer gets an Acknowledgement from the bank. The Retailer shall use the unique 8-
digit code of his/her Fair Price Shop to fill up the NEFT format. The NEFT operation
takes about one hour to transfer the funds to OSCSC account. The FPS Retailer shall
give the appropriate 2-digit product code in the NEFT format to indicate the PDS item
for which s/he is transferring funds. A sample copy of the NEFT format is at Annexure-
4.
29
The codes assigned to various PDS items for FPS Retailers & Bulk Consumers
are as under.
Table-1
Product
Code
PDS
Item
Scheme
10 Rice All Rice for FPS Retailer
11 Rice AAY
12 Rice BPL
13 Rice APL KBK
14 Rice BPL Additional/Ad hoc/Special
15 Rice BPL/AAY for Poor Left out (PLO)
16 Rice Rice for RORC
17 Rice Annapurna
18 Rice Rice for Differently able Persons (RDP)
30 Wheat APL
40 Sugar BPL/AAY

3.3.3 MIS Reports
MIS reports on Bank Module would be generated on real time basis in the home
page of OSCSC. All the Stakeholders (like FPS Retailers, Block/ULB, RRC/RRC-cum-
DSCs, Sub-Division, District and OSCSC HO) can view this report in the transparency
portals of the OSCSC website (www.oscsc.in) and Department website
www.foododisha.in.
As internet facility is available in all Blocks/ULBs and District OSCSC Offices, the
MI or IS will be responsible to download the list of FPS Retailers who have deposited
through NEFT (on line) along with the commodities. S/he will be responsible to
authenticate the same with his/her signature and send it to the concerned In Charge
Officer RRC-cum-DSC on every alternate day. If a FPS Retailer usesItem Code 10
meant for rice under all schemes being dealt by him/her, then s/he would submit the
details of scheme, quantity and amount for each through Retailer deposit slip along
with the NEFT transaction number (UTR Number). In fact all Fair Price Shop retailers
who deposit through NEFT may provide the NEFT transaction number in the Deposit
slip for reconciliation. (All FPS retailers may be encouraged to use item code 10
while filling up NEFT form to save on the transaction costs in the Bank).
30
Steps have been taken to integrate the outputs of Bank NEFT module to the
Supply Chain Management System application online. The depots which are operating
online are now able to verify the FPS Retailer deposits for the PDS commodities within
one hour of deposit or so.
The In Charge Officer RRC-cum-DSC shall issue Stock for delivery at FPS
through Level-II H & T Contractor on the basis of above downloaded & authenticated
computer generated MIS report showing proof of payment by the FPS Retailer.
In case there is a failure of Internet at the Block/ULB for long time, the Axis
Bank/ICICI Bank at the District HQ shall provide hard copy of the Block-wise and FPS
Retailer-wise deposits to District Managers office for facilitating issue of PDS items to
FPS retailers on requisition on every 3
rd
day starting from 15
th
of the preceding
month. State Nodal Officer of these two banks may inform their District branch heads
accordingly.
The amount deposited (sale proceeds) shall be credited to the Account of District
Manager, OSCSC online through Axis Bank & ICICI Bank Modules. The name of FPS,
FPS Code number, scheme, Commodity, quantity, amount deposited, & allotment
month will be available in the customized MIS reports which are to be downloaded at
the end of each day at district office for record.
The NEFT deposit as appearing in the bank account is to be reconciled with the
sales statement received from RRC-cum-DSC. At the end of each day, accounting entry
shall be passed in the Bank Book crediting Sales Account XXXXXXXXX (Commodity)
on the basis of report downloaded from website.
Reconciliation of Sales Account & Quantity delivered to FPS by RRC-cum-DSC
shall be made at the end of the month by the District Office. The bank statement at the
end of each month is to be reconciled with NEFT deposit to check if all the deposits are
credited to the account.

31
Chapter-4
Accounting & Documentation of Transaction

4.1 Dispatch of Stocks to other districts/other RRC-Cum-DSCs of
own district:
The Base RRC/ RRC-cum-DSC I/C shall generate Gate Pass-cum-Dispatch
Note (Annexure-5A) in triplicate for each vehicle carrying rice stock to
(a) Other districts through State Level H & T Contractor engaged by OSCSC
Head Office,
(b) Other RRC-cum-DSCs of the same district through Level-I H & T Contractor
as per District Level Lifting Plan.
These transactions shall be as per the RO issued by the CSO cum DM of the
district.
4.1.1 Dispatch from FCI
The Lifting Officer deputed by the CSO-cum-DM to FCI Depots shall deliver Rice
& Wheat to the H & T Contractor (Level-I). The Gate pass and transit document of Food
Corporation of India would be used by the vehicles of the H&T Contractor (L-I).
The Lifting Officer (LO) shall issue the Stock Transfer (ST) Acceptance Note
(AC) as per Annexure-5E which is an abstract of all transfers from the FCI depot/Base
RRC to any RRC cum DSC during the day.Ifthere are more than one DSCs which are
supplied PDS stock on a day the Lifting Officer has to prepare as many ST AC notes.
The LOshall maintain the returned copy of this ST Acceptance Note for future
reference. S/he shall send the SMS based on the above ST AC note and interact with
the receiving DSC I/C to ascertain the receipt of dispatched stock and vehicles.
The Zonal Sugar Depot I/C shall issue stock through Gate Pass-cum-Dispatch
Note (Annexure 5 A) for transfer of stock of Sugar to other districts and to RRC-cum-
DSC of own district.The1
st
copy of the Gate Pass-cum-Dispatch Note is for Level-I H &
T Contractor who will carry the 2
nd
copy for the receiving RRC-cum-DSC.



32
4.1.2 Dispatch of Rice through Railway Rake
The receiving district shall depute one senior official in the rank of ACSO or MI
or IS as Lifting Officer to the dispatching district for supervision of rake loading
operation. The official shall be witness to :
a) Joint sampling of stock under dispatch &
b) Weighment
S/he shall supervise H & T Operation till loading in the railway wagons. The
dispatch from the dispatching depot shall be done through Gate Pass-cum-Dispatch
Note as in Annexure-5C. Each truck carrying stock for rake loading will carry one
such gate pass.
After completion of rake loading operation, the dispatching RRC/RRC-cum-DSC
shall hand over to the Lifting Officer of the receiving district
a) Vehicle-wise dispatch details, (GP-cum-Dispatch Notes)
b) Copy of Wagon Loading Chart (WLC) certified by the official of the
dispatching district supervising rake loading,
c) A set of stack-wise sealed samples jointly drawn,
d) A copy of Railway Receipt (RR) in original.
4.2 Receipt of stock at RRC/ RRC-cum-DSC
4.2.1 Receipt from Custom Miller:
Custom Milled Rice (CMR) shall be received at RRCs/RRC cum DSCs from
Custom Millers on the basis of online Delivery Certificate (DC) and Advance
Programme issued by the district office. The custom miller is to deliver CMR at the
RRC-cum-DSC or RRC through a Transit Challan. A sample copy of CMR Transit
Challan (TC) is at Annexure-6A.
The millers are to print challan books as per the format of Transit Challan at
Annexure-6A. They are to send one copy of same with each vehicle carrying rice to the
depot of OSCSC/FCI. The standard lot-size and specification of gunny & stencil shall be
followed by the millers as prescribed for the KMS by FS & CW Department/FCI/OSCSC
while sending CMR to the designated RRC/RRC-cum-DSC/ FCI depot.
4.2.2 Quality & Weight check at depots of OSCSC
The receipt of rice from Custom Millers, its quality and weight are be documented
through Rice Analysis Report-cum-Acceptance Note (AR-cum-AC Note). A sample
copy of the rice Analysis Report -cum-Acceptance Note is at Annexure-6B.
33
The RRC-cum-DSC where Supply Chain Management System has been
computerized, the details of the CMR Transit Challan giving vehicle details shall be
first entered in the computer. The analysis report shall be entered next. If the rice is of
proper quality, then it shall be weighed and weighment details shall be entered at the
end. The Rice Analysis Report-cum-Acceptance Noteshall be generated from
computer only after the weight details of the lot are keyed in.
This AC Note is to be issued to the custom miller on the same day or on the next
day of delivery by the RRC/RRC-cum-DSC I/c (Procurement Inspector). A copy of the
Acceptance Note shall be submitted to the District Manager, OSCSC on weekly basis.
4.3 Receipt of stock from H & T Contractors (State Level and Level-I):
The RRC-cum-DSC I/C shall receive one copy of Gate Pass-cum-Dispatch Note
(Annexure-5A) from the H & T Contractor and shall prepare 3 copies of Receipt Note
(RN). A sample copy of Receipt Note is at Annexure-5B.
The 1
st
copy of Receipt Noteshall be handed over to the H & T Contractor and
2
nd
copy shall be send to the District Manager of the receiving district after receiving the
stock and 3
rd
copy shall be the book copy of the Receiving depot.
4.4 Receipt of stock through railway rake at receiving district

The CSO-cum-District Manager of the receiving district shall depute one senior
official in the rank of ACSO or MI or IS along with the receiving RRC/RRC-cum-DSC I/C
to receiving rake point for overseeing the dispatch the stock from the rake point to the
RRC/RRC-cum-DSC through approved H & T Contractor. The receipt shall be
documented in Receipt Note-RR as per Annexure-5D which shall be made truck/
vehicle wise. The receiving RRC/RRC-cum-DSC shall receive the stock and
acknowledge same in the Receipt Note (Annexure-5B).
The 1
st
copy of the Receipt Note is for the H & T Contractor, 2
nd
copy is for the
receiving District Manager and 3
rd
copy counter foil is for the receiving depot. The stock
shall be received on 100% weighment and weighment records shall be kept in the depot
for future reference and audit.
On receipt of stock in railway rake, the District Manager of the receiving district
shall report the received quantity against dispatched quantity to the District Manager of
the dispatching district and Corporation Head Office for record.
34
4.5 Documents at DSC for Issue of Stock to Fair Price Shops:
4.5.1 Gate Pass-cum-Transit Pass
The DSC I/C shall issue the PDS stocks (Rice or/and Wheat under various
schemes) meant for FPS after receipt of Bank Draft or online deposit from the FPS
Retailer. The stocks are to be issued within two days of receipt. Issue of PDS stock
to FPS shall be done by the vehicles used for transport by (Level-II H & T Contractor)
through Gate Pass-cum-Transit Pass (one per vehicle).The name of FPS along with
code, the scheme, commodity and quantity shall be mentioned in the Gate Pass-cum-
Transit Pass. A sample copy of the same is at Annexure-7A.
4.5.2 FPS Acceptance Note
Individual FPS Acceptance Note is to be generated/prepared for each FPS. A
sample of FPS Acceptance Note is at Annexure-7B.FPS Acceptance Note shall be
prepared in four copies. The RRC-cum-DSC I/C shall record the stock dispatch
particulars in all four copies.1
st
copy shall be retained by the DSC.
The FPS Retailer shall record the receipt particulars in the right half of the 2
nd
,
and 3
rd
and 4
th
copies. 2
nd
copy is to be retained by the FPS Retailer, 3
rd
copy is to be
returned to the dispatching DSC by the H & T Contractor (L-II) from the FPS and 4
th

copy is for the H & T Contractor (L-II) to be submitted along with his bill. Any Two
consumers of a FPS are to put their signature as witness to delivery of stock on the
Acceptance Note in the 2
nd
, 3
rd
& 4
th
copies as a proof of actual delivery.
4.5.3 Direct issue to Fair Price Shops from FCI:
In case of direct issue of stocks to FPS from FCI Depots (either FSD or CWC or
OSWC) through Level-II operation, the dispatches shall be documented as per
Annexure-7A (FCI)which is a modified form of the Gate Pass-cum-Transit Pass for the
vehicles carrying the PDS stock.
4.5.4 Emergency Situation
In case of non-availability of stock at the designated DSC feeding the FPSs of
tagged Block/ULB, the designated DSC shall make a Transfer Request (TR) to the
nearest RRC/RRC-cum-DSC to issue a particular quantity of stock to FPS through
Level-II H & T Contractor observing following formalities:
1. Transfer request shall be made after obtaining approval of District OSCSC
Office. The format for Gate Pass-cum-Transit Pass for such transfers is at
Annexure-7A-TR. Requesting DSC shall fill up the dispatch details (Sl No 1
35
to 12 part) and dispatching depot shall fill the rest columns (Sl No 12 part
to 18 part).
2. The RRC-cum-DSC issuing stock against transfer request shall issue the
stock to the concerned FPS through the H & T Contractor Level-II who is
operating for the Block/ULB unit.
3. The Requesting DSC shall make transfer request only to a RRC-cum-DSC
located within 10 kilometres radius from its location. The concerned H & T
Contractor Level-II has to lift the PDS stocks and transport the stock to FPS
of the Block/ULB at the same approved rate of transportation approved for
the Block/ULB unit. There shall not be any request for a RRC-cum-DSC
beyond 10 km radius.
4. Issue of stock shall not be reflected in the stock register by the requesting
depot. Issue of stock shall be recorded in the stock register of the
dispatching depot from where the stock is physically issued against the
Transfer Request.
4.5.5 Documentation of Deposits Received from the FPS Retailers.
1. The DSC I/C shall acknowledge the receipt of the Bank Drafts/Bankers
Cheque/Pay Order on the bottom of the Retailer Deposit Slip (Annexure
3A). An acknowledgement regarding receipt is to be given to the FPS
Retailer or his/her representative on the second copy of the Deposit slip.
The Fair Price Shop (retailers) who deposit through NEFT are to provide the
NEFT transaction number (UTR Number) in the Dealer Deposit slip for
recording of commodity details against deposit & easy reconciliation.
2. The RRC-cum-DSC I/C after receiving the above documents (BD/ PO/ BC)
and Deposit Slip shall verify same before issue of stock. The financial
instruments are to be sent to the CSO-cum-DM every week on Saturday.
3. DSC I/C shall download the MIS report of NEFT Bank module and match it
with the deposit slip of NEFT using retailers. This will indicate FPS Retailer
wise scheme wise deposits and then issue PDS stocks. The DSC I/c shall
record the money received through NEFT and the stock issued to FPS
Retailers in appropriate Registers.
4.6 Documentation at the District Office:
4.6.1 Bank Draft Receipt Register and Bank Draft Deposit Register
At the district office, one Bank Draft Receipt Register and Bank Draft Deposit
Register (PDS-18) shall be maintained for deposit of bank drafts in bank. Similarly, one
36
Bank Draft Return Register (PDS-19) shall be maintained to keep track of the re-
deposit and credit of the draft at the bank.
4.6.2 Stock Register
Stock Register shall be maintained in the district office in the prescribed format
based on monthly stock return received from RRC-Cum-DSC (PDS-20).
4.6.3 Sales Register
Sales Register (PDS-21) shall be maintained and to reconciled with stock issued
at DSC against the deposits made in shape of Bank Daft/Bankers Cheque/ Pay Order/
NEFT deposit on a monthly basis. At the end of the month, Reconciliation of payment
received from FPS and stock delivered to FPS through H & T Contractor shall be made
at District OSCSC Office level. One Junior Accountant/Senior Accountant/ Dealing
Assistant shall be assigned with the specific duty of maintenance of this register. At the
end of every month, the concerned Junior Accountant/Senior Accountant/Dealing
Assistant, Accounts Head and District Manager of the district shall sign the RRC-cum-
DSC wise reconciled position and furnish a copy of the Sales Reconciliation position
to the Corporation Head Office by 10
th
of the succeeding month.
4.6.4 Register of Release Orders
On the basis of executed copy of release orders receipt from RRC/RRC-Cum-
DSC, a register shall be maintained at district to record the transactions made against in
each Release Order (PDS-22).
4.7 Documentation in Base RRCs/RRC-cum-DSCs
4.7.1 Registers for receipt of stock at RRC/RRC-cum-DSC
It may be noted that depots where SCMS computerization has been completed,
they can generate all the transaction based registers from the system either on monthly
or daily basis. The RRC/DSC I/C may bindthem together either on monthly or Quarterly
or Annual basis based on volume of papers of the generated register. There is no need
for any manual documentation in all such RRC/DSCs.
4.7.2 Weighment Register
Weighment Register for Receipt & Issue (Date-wise) (PDS-8).
4.7.3 Receipt-cum-Sample Analysis register
Shall be maintained for CMR received from millers (PDS-3).

37
4.7.4 Receipt register (PDS-2)
Receipt register (PDS-2): Itshall be maintained separately for each commodity.
The receipt shall indicate the receipt of stock through State Level, Level-I H & T
Contractor, from FCI, other RRCs, Sugar Zonal Depot, other districts and other
Agencies. For receipt of CMR from custom millers , separate receipt registers shall be
maintained as prescribed in procurement guidelines.
4.7.5 Stock Register
Stock Register (PDS-7) shall be maintained separately for each commodity
stored in RRC-cum-DSC indicating receipt from all sources and all type of issues on a
day.
4.7.6 Registers for Issue of stocks at RRC-cum-DSC
Register for Issue of stock to FPS (PDS-4) and bulk consumers (PDS-5) shall be
maintained commodity wise and scheme wise. The Gate Pass-cum-Transit Pass
Number Separate folio shall be earmarked for FPS issue & bulk issue.
4.7.7 FPS Control Register
FPS Control Register (PDS-10) shall be maintained to keep track of the
dispatched stock to a FPS and acceptance of stock made by the FPS. Separate folios
for each FPS shall be earmarked to maintain all transactions relating to that particular
FPS in a year against the deposit made.
4.7.8 Level-II H & T Contractor Control Register
Level-II H & T Contractor Control Register (PDS-11) shall be maintained
separately for each Level-II H & T Contractor in case more than one is engaged for a
Block/ULB.Stock dispatched as per Gate Pass, stock received by FPS as per FPS
Acceptance Note and shortages if any shall be reflected to watch progress of delivery.
Issue of stock to bulk consumers shall be recorded and reconciled on monthly basis
against payments made in this register.
4.7.9 Register for issue of stock to other RRC/ RRC-cum-DSC/ CWC/ OSWC/
Other districts:
Issue of stock to other districts through H & T Contractor Level-I/State Level H &
T Contractor and for issues within own districts and other Districts shall be maintained in
this register. Separate folio should be earmarked for other districts (PDS-6B) and to
RRCs of own districts (PDS-6A).
38
4.7.10 Register for Vehicle-wise weighment & issue for Rake Loading & Unloading
Vehicle-wise Issue Register/Railway Receipt Register (RR)/Wagon Loading and
Unloading Register for stock dispatched and received through Railway Rake shall be
maintained in case of dispatch and receipt of stocks through Railway Rakes.
4.7.11 Stack-wise Stock Register (PDS-12):
It shall be maintained to watch the history of each stack, its issue, chemical
treatment and shortage of stock if any.
4.7.12 Release Order (RO) Control Register:
RO Control register (PDS-9) shall be maintained to watch the issue of stock
against the RO issued.
4.7.13 Once used gunny bag register (PDS-14):
The register shall be maintained to reflect purchase of once used gunny bags
and its utilization for fraction delivery to FPS and balance thereof.
4.8 Register to be maintained by the H & T Contractor State Level,
Level I & II:
State Level, Level I & Level II H & T Contractors shall maintain registers as
prescribed in the Odisha Public Distribution System (Control) Amendment
Order2013.
It is the responsibility of concerned Marketing Inspector, Inspector of Supplies,
ACSO and CSO-cum-District Manager to ensure that the H & T Contractors maintain
prescribed registers and follow documentation procedure as laid down in the said
Control Order.
4.9 Submission of Report & Returns by In RRC /RRC-cum-DSC I/C:
4.9.1 Report on Lifting &off take:
Report on Lifting &Off take: Weekly returns shall be submitted to CSO-cum-
District Manager on receipt, lifting & off-take of rice, wheat & sugar. Lifting shall indicate
source wise receipt and off-take shall be scheme wise. Such returns shall be submitted
by 20
th
& 27
th
of the preceding month and 3
rd
, 10th & 17
th
of theallotment month for
stocks pertaining to an Allotment month respectively. Copy of this return may be
submitted to the ADM/BDO/Executive Officer of ULB as the case may be. It may be
noted that all lifting for allotment month from FCI depots have to be completed by last
day of the preceding month as per the recent Government of India guidelines. Hence all
39
CSO-Cum-DMs have to ensure it with immediate effect from September-2014 allotment
month.
Quantity of rice, wheat & sugar made available at DSC against allotment of
particular month will be considered as Lifting for the said allotment month & stock
distributed to the Fair Price Shops would be considered as Off-take for the said
month.
4.9.2 Deposit received from retailers & stock issued
This return is to be submitted on monthly basis by DSC In charge to the CSO-
cum-District Manager showing FPS retailer wise payment received and stock delivered
commodity and scheme wise.
4.9.3 Monthly consolidated report
Monthly consolidated report on H & T Contractor both Level-I & II indicating
Allotment month, Lifting Order & Quantity / Release Order & Quantity, Quantity lifted/
delivered, shortage if any.
4.10 Report and Returns to be submitted by District Manager to Head
Office.
Weekly return on lifting & off-take to be submitted by 22
nd
& 29
th
of Preceding
month and 5
th
,12
th
&19
th
of allotment month for stocks pertaining to allotment
monthshall be furnished by the District Manager to the OSCSC Head Office.
Quantity of rice, wheat & sugar made available at DSC against allotment of
particular month will be considered as Lifting for the said allotment month & stock
distributed to the Fair Price Shops would be considered as Off-take for the said
month.
Monthly stock return of all PDS transactions, commodity-wise & scheme-wise to
be submitted by 7
th
of the succeeding month of allotment month.
The CSO cum DM is to send the District Level Lifting Plan in the prescribed
format at Annexure-2B (For Rice) and Annexure-2E (For Wheat) to OSCSC Head
Office by 11
th
of the preceding month for the allotment month for record.



40
Chapter 5
Computerization

5.1 E-Governance
5.1.1 Registration of Fair Price Shop/ Bulk Consumers/ Depots/ H & T C/
Contractors/ Miller

In order to track movement of PDS items through different stages of operation,
FS & CW Department has initiated registration of key establishments dealing with PDS.
A unique code has been allotted to all stakeholders to implement various applications
and modules under e-Governance. The number of stakeholders who have registered,
whose details have been verified and authenticated through online application is as
under:
Table-2
List of Registered Stakeholders
Sl # Stakeholder Type Number Registered As on Date
1 FPSs 28563 16
th
-Aug-2014
2 DEPOTs 301 -do-
3 H & T Contractors State level 9 -do-
Level-I 56 -do-
Level-II 275 -do-
4 Bulk Consumers GOVT. SC ST Hostels 3129 -do-
WELFARE Institutions 291 -do-
NGO SC/ST Hostels 66 -do-
POLICE Stores 22 -do-
JAIL 99 -do-
TOTAL 3587 -do-
5 Rice Mills 1384 -do-
It may be noted that the above figures are being updated every month and, therefore,
are not fixed
5.1.2 Updating of Stakeholder Status
The CSO-cum-District Manager is to ensure that the current statuses of each of
the above stakeholders are updated regularly for correctness in transactions and for
accurate MIS Reports. For example, if a FPS Retailer is suspended, its cards are to be
tagged to another FPS, then the same needs to be reflected in the system. The
41
authority for updating has been given to the Civil Supplies Officer and the Asst
Programmer.
5.1.3 Hiring of New Depots or Dehiring of a Depot
The District OSCSC Office shall update the status of hiring and de-hiring of
depots in the district in the system and intimate the same to the OSCSC every month.
The District Manager and Assistant Manager (Accounts)/ Accounts Head of the District
OSCSC Ltd Office shall be held responsible for non-reporting on status of hiring or de-
hiring of depots in time. As information on de-hiring or hiring affects many e-Gov or m-
Gov applications, the same needs to be updated in the system under login as soon as it
happens.
5.1.4 Supply Chain Management System Application:
Computerization of DSCs has been taken up under OMEGA project with DFID
assistance. The Supply Chain Management (SCMS) online software is being installed
in all DSCs/ RRCs in phases for digitizing all transactions at the DSCs/ RRCs. The
offline version of SCMS software has been installed in DSCs/ RRCs to ensure
transactions through computers even when there is no internet connectivity. The
RRC/DSC I/C and SA-cum-DEO shall be responsible for doing all transactions through
computers at those depots where SCMS software has been installed. In case of offline
transactions, same shall be uploaded in the system as & when internet is available.
5.1.5 Online Allocation of PDS Items
Since August, 2012, PDS allocations to District and FPS Retailers is being done
ONLINE on basis of the number of ration cards under various schemes tagged to a FPS
and the scale of allocation. All the field functionaries are to report to Civil Supplies
Officer regarding change (if any) of status of the Fair Price Shop with respect to Ration
cards tagged to them and the Civil Supplies Officer/Asst Programmer are to update
them between 10
th
to end of the month under login in the system.
5.1.6 Digitization of Beneficiaries under NFSA:
The FS & CW Department is initiating steps to create a beneficiary database
under NFSA 2013 and issue Bar coded & laminated ration cards to Priority Households
and Antodaya Anna Yojana households with details of family members. As entitlement
norms under NFSA are individual based, the database would be based on the NPR
National Population Register in Odisha. The first phase of identification of Priority
42
households & digitization is expected to be completed by January2015 for
Bhubaneswar Municipal Corporation & Bhubaneswar block.
5.2 M-Governance:
5.2.1 Closing Balance Module
Mobile technology has been introduced to keep track of Closing Balance (CB) of
stock of FPS Retailers at month end. The FPS Retailer is to send the information in a
fixed format SMS as detailed below. The CB of each scheme/ commodity would be
send separately. These SMS would be based on the information submitted by the FPS
Retailer in the Mandatory Declaration (Annexure-IA) at end of every month to IS/ MI/
ACSO.
These SMS would be sent between 1
st
to 3
rd
of subsequent month for
transactions done in the allotment month. The IS/ MI/ ACSO is to authenticate the
same data sent by SMS in the CB module under login & password by 5
th
of every
month based on the Mandatory Declaration .
SMS Module
CB_045_0412_11_259.25
CB indicates Closing Balance
( _ ) indicates Space
045 indicates last 3 digit of the FPS code (e.g. for Dist. Jagatsinghpur,
Block- Naugaon, FPS Retailer Name-Naresh Swain, FPS Retailer Code
1206P045)
0412 indicates the allotment month and year in which transaction took
place e.g. April, 2012
11 indicates product/ scheme Code Operational Guidelines. Here it
means AAY rice. Other product codes are given bellow in Table-4
259.25 (indicates Closing Balance of rice under AAY in quintals)
The SMS will look like CB_045_0412_11_259.25
The SMS is to be sent to the phone number - 94370 00359

The following table details the product-cum-scheme code of various PDS items
to be used in CB Module:
43
Codes of PDS item/scheme for CB M-Gov module
Table - 3
Product Code PDS Item Scheme
10 Rice All Rice for FPS Retailer
11 Rice AAY
12 Rice BPL
13 Rice APL KBK
14 Rice BPL Additional/Ad hoc/Special
15 Rice BPL/AAY for Poor Left out (PLO)
16 Rice Rice for RORC
17 Rice Annapurna
18 Rice Rice for Differently able Persons (RDP)
30 Wheat APL
40 Sugar BPL/AAY
5.2.2 Steps in implementing m-Gov application:
The first step to implement the CB Module under m-Governance is to make the
mobile number of each FPS unique [i.e. one FPS = one mobile number]. However, if
one Fair Price Shop retailer has another FPS tagged to him/her, then s/he can use one
mobile number for sending CB SMS since the last three digits of the FPS code are
different for the original FPS & tagged FPS.
Second step is to register this mobile number in the system. It is a fact that most
of the FPS Retailers had given their mobile number while registering in 2011. But the
CSO/ Field functionaries are to ensure whether these mobile numbers are still active or
have been changed. In case they have been changed, the same is to be collected and
updated at District level. One simple way to check is to call the numbers registered
in 2011. This exercise is to completed before rolling out the CB modules in a District .It
may be completed by 31
st
August 2014 so that CB Module can start from
September2014.
5.2.3 Depot Transaction Module
The RRC/RRC-cum-DSC I/C are responsible for sending the daily transaction
abstract via SMS in the following format from the registered mobile number for the
Depot. The SMS is to be sent within 3 days of transaction i.e. receipt or issue. The
total commodity received or issued in a day is to be intimated in the SMS and same is to
be based on stock Receipt & Issue Register maintained at the RRC/DSC.
44

For Commodities SMS Format
Rice RT_DDMMYY_XXXXX.XX_YYYYY.YY
Wheat WT_DDMMYY_XXXXX.XX_YYYYY.YY
Sugar ST_DDMMYY_XXXXX.XX_YYYYY.YY
RT is for Rice Transfer, WT is for Wheat Transfer & ST is for Sugar Transfer
DD is for Date, MM is for Month & YY is for Year
_ is for Space
XXXXX.XX is for Receipt Quantity in Quintals.
YYYYY.YY is for Issued Quantity in Quintals.

For Example:
Suppose a Depot has a total Rice Receipt of Q. 1256.05 & total Rice Issue of
Q.342.08 on 3
rd
May 2014, the SMS to be sent would be:
RT_030514_01256.05_00342.08
and the Depot I/C would send the SMS to9437000359
Suppose a Depot has a total Wheat Receipt of Q. 287.50 & total Wheat Issue of
Q. 78.05 on 23
rd
of April2014, the SMS to be sent would be:
WT_230414_00287.50_00078.05
andthe Depot I/C would send the SMS to9437000359
Suppose a Depot has a total Sugar Receipt of Q. 689.78 & total Sugar Issue of NIL
on 1
st
of March2014, the SMS to be sent would be:
ST_010314_00689.78_00000.00
and the Depot I/C would send the SMS to9437000359
5.2.4 Registering the Mobile Number
The District Manager-cum-CSO is to ensure that one SIM card is given to each of
the RRC/DSC I/C for a depot and same shall be earmarked for that particular depot.
The SIM is to be registered online. Outgoing In charge of RRC / DSC shall ensure
handing over the SIM to the next RRC/DSC I/C under proper acknowledgement and on
intimation to the Civil Supplies Officer cum District Manager.
Alternatively, MD Odisha State Civil Supplies Corporation may fix a monthly
amount to be reimbursed to the RRC/DSC I/C for sending SMS from their personal
mobile number. But in such a case, registering of the mobile number of the RRC/DSC
45
I/C and its updating in case of transfer is to be ensured by the District Civil Supplies
Officer cum DM.
5.2.5 SMS Module for Lifting Officer
All Lifting Officers lifting stocks of Rice, Wheat & Sugar from FCI/Base
RRC/RRC-cum-DSC/ CWC/ OSWC/ Sugar Zonal Depot for RRC-cum-DSC of their
district are required to prepare a AC Note (Stock Transfer) for the total quantity PDS
item lifted for one RRC-cum-DSC during the day as per Annexure-5E. The LO is to
send a fixed format SMS indicating Source Depot, Date, Receiving Depot, No of
vehicles and Quantity or the same day of dispatch i.e. by12 midnight. The format of
SMS is detailed as under:
For Commodity SMS Format
Rice RCL_SSSSSS_DDMMYY_DDDDDD_VV_QQQQ.QQ
Wheat WHL_SSSSSS_DDMMYY_DDDDDD_VV_QQQQ.QQ
Sugar SGL_ SSSSSS_DDMMYY_DDDDDD_VV_QQQQ.QQ
RCL is for Rice Lifting, WHL is for Wheat Lifting & SGL is for Sugar Lifting
SSSSSS is six digit code of source depot
DD is for Date, MM is for Month & YY is for Year
DDDDDD is six digit code of receiving depot
VV is for number of vehicles used to transfer stocks to the receiving DSC on that date
_ is for Space
QQQQ.QQ is the quantity of PDS item lifted in Quintals sent on above date.

For Example:
Suppose, Lifting Officer has lifted & dispatched Q. 837.40 of Rice on 21
st
of Feb2014 from the
Depot Code DP280901 (OSCSC Depot at Rengali Sason of Sambalpur district) to
DP020501 (OSCSC Depot at Jaleswar in Balasore district) in 5 vehicles, the SMS to be
sent would be:
RCL_DP280901_210214_DP020501_05_0837.40
andthe LO would send the SMSto9437000359
(Similarly, for Wheat & Sugar, it will be WHL&SGL respectively)
It may be noted that once the SMS sent by the Lifting Officer is received by the
system, it will generate a SMS for the RRC-cum-DSC I/C of receiving Depot with text as
under:
46
[_____________Qtls of (Wheat/Rice/Sugar) has been dispatched on
DDMMYY from ________ Depot to your depot in __________
vehicles]
Up tothree earmarked SIM cards have been allotted to each district for use by
the Lifting Officer(s) who are being deployed for lifting and transfer of PDS stock. These
SIM numbers have already been registered in the system. If any new mobile is to be
used for sending SMS by LO(s), same needs to be registered first in the system before
use.
The Outgoing Lifting Officer shall handover the SIM to the new incumbent under
proper acknowledgement and on intimation to the District Manager. It will be the
responsibility of the Lifting Officer to send SMS on the date of lifting i.e. 12 midnight at
the latest.
5.2.6 Generation of SMS alert for registered consumers:
The Supply Chain Management System application has been integrated with the
SMS gateway of the State. As a result, in DSCs where SCMS application software has
been installed, a fixed format SMS text message is generated as soon as Gate Pass-
cum-Transit Pass is generated for the vehicle of the H&T Contractor (Level-II). This
message is automatically fired to consumers who have registered for the FPS whose
stock is loaded in the vehicle. The message sent is as under:
______Q ____(Rice/Wheat)___ dispatched for FPS Retailer
Name (FPS Code) FPS from (Depot Name) Depot at (Time) on (Date)
by Vehicle (Vehicle No)
5.3 Other Initiatives
If any depot under OSCSC or CWC/ OSWC management is designated as
RRC/RRC-cum-DSC, they shall abide by the clauses and provisions of Odisha Public
Distribution System (Control) Amendment Order2013 and Operational guidelines for
DSS Operation.
All Handling & Transport Contractors (State Level, Level-I and Level-II), come
under the licensing provisions of Odisha Public Distribution System (Control)
Amendment Order2013. Any irregularities committed by them shall be dealt as per the
above order.
Its obligatory for all Fair Price Shop Retailers as licensee to file a monthly
Return of transactions through FPS Declaration, as per Annexure-1A between 1
st
to
47
3
rd
of the succeeding month for the allotment month to IS/ MI/ ACSO for making future
allocation by the CSO-cum-District Manager (e.g. the Declaration submitted by a FPS
for May2014 on 1
st
to 3
rd
of June14 would be used to determine its allocation for the
month of July14 to be made in the 1
st
week of June2014).
The online Distribution Order for FPS (Block or ULB wise) for all schemes shall
be prepared at the District Office by the CSO-cum-District Manager in the respective log
in by 10
th
of preceding month for the allotment month based on the allocation order
made by the State for various schemes by 7
th
of each month. The Block/ULB wise
allotment order for the FPS shall be signed by the CSO and sent to respective Blocks/
ULBs for implementation & monitoring. It is proposed to include Digital Signature (DSC)
for CSOs in near future so that online FPS wise allotment order can be authenticated in
the system by the CSOs and transmitted to Blocks/ ULBs for download and use.
5.3.1 Responsibilities of Marketing Inspector/ Inspector of Supplies/ Assistant
Civil Supplies Officer I/C of Block/ULB:
They shall be responsible for updating the current ration card strength of the FPS
regarding Cancellation or Addition or Surrender or Migration of ration cards in the
system in their respective log in.
They would also be responsible for monthly online updating of ration cards in the
FPS database between 11
th
to end of the month .They will be responsible for intimating
the office of the CSO-cum-District Manager about Suspension/ Cancellation of existing
FPS license and Tagging/Fresh appointment by last week of the month for enabling the
CSO to tag the ration cards of the suspended/ cancelled FPS to another FPS and
update same in the system by last date of the month.
5.3.2 Responsibility of FPS Retailer
It may be noted that:
1. A FPS Retailer has to pay for the PDS Stock in advance in the preceding
month by 17
th
for being able to get the Stock for distribution.
2. If the FPS Retailer does not pay for the PDS stock by 17
th
of the preceding
month, BDO/Sub Collector /ADM would tag the ration cards to another Fair
Price Shop retailer and intimate same to Civil Supplies Officer for record and
updating in the system. The tagged FPS retailer has to deposit for quota by
22
nd
of the preceding month.
3. Under no circumstances, the PDS quota of consumers attached to a FPS
retailer shall be allowed to lapse
48
Chapter 6
Roles & Responsibilities of all Stakeholders
6.1 Role of FS & CW Department, Government of Odisha
1. Prepare policy and guidelines for various activities of relating to
administration of PDS.
2. Issue of District-wise scheme-wise online allotment orders of PDS
commodities for enabling consequential arrangement at OSCSC Head
Office level & District level.
3. Issue necessary instructions/ guidelines for functioning of Departmental
Storage System with doorstep delivery.
4. Issue of License to State Level Handling & Transport Contractors as per
Odisha Public Distribution System (Control) Amendment Order2013.
5. To supervise and monitor the PDS operations across the State.
6. To coordinate with Government of India and Food Corporation of India on
matters relating to Targeted Public Distribution System (TPDS)
7. To take steps for implementation of End to end Computerization of TPDS
6.2 Responsibilities of OSCSC Head Office
1. Preparation of State level lifting Plan (SLLP) for Rice & Wheat based on the
allotment orders of FS & CW Department and input from Districts.
2. Placement of required funds with the Districts Managers for management of
TPDS.
3. Monitoring of inter district transportation of CMR.
4. Implementation of DSC Computerization under Supply Chain
Management System in all the RRCs/ RRC-cum-DSCs.
5. Computerization of District OSCSC offices across the State.
6. Overall management of Public Distribution System relating to Rice, wheat
and sugar in the State
6.3 Role of Collector
1. Posting of Procurement Inspector as DSC / RRC I/C.
2. Ensuing the generation of online allotment orders for FPS Retailers in time
at District level.
49
3. To finalise tenders for Level-I & Level-II H&T Contractors and appoint them.
4. To take appropriate action in case of unsatisfactory performance of
Handling & Transport Contractor Level-I & Level-II and make alternative
arrangement.
5. Authorize the senior officers of the district to check the Mandatory
Declaration by FPS Retailer in the field.
6. Issue of License to H & T Contractor Level-I as per OPDS (Control)
(Amendment) Order, 2013.
7. Implementation and monthly review on implementation of Supply Chain
Management System through computerization.
8. Strengthening PDS Enforcement mechanism and Grievance Redressal
mechanism.
9. Take appropriate action against the licensees for violation as per OPDS
Control Order 2008 & Amendment Order2013.
10. Oversee the preparation of ration cards under NFSA 2013 and its
distribution in the District.
11. Overall supervision of PDS in the district.
6.4 Role of Sub-Collector
1. Timely issue of license/renewal of license of FPS Retailers under his/ her
jurisdiction.
2. Overall supervision of PDS in the sub-division.
3. Tagging of retailer in case of non deposit, non-lifting, allegation,
misappropriation etc. against the existing retailer/Appointment after
cancellation of license.
4. Take appropriate action against the licensees on violation as per OPDS
Control Order 2008.
5. Oversee the preparation of ration cards under NFSA 2013 and its
distribution in the subdivision
6. Monthly review of FPS-wise lifting & off take of PDS commodities in the Sub
Division.
7. Monthly review of performance of H & T Contractor (Level II) in the Sub
Division.
50
8. Monthly review of performance of M.I./ I.S./ ACSO in monitoring &
supervising PDS distribution in the Sub Division.
9. Monthly review of PDS reform initiatives (Supply Chain Management
System/Computerization/Social Audit) undertaken by the FS & CW
Department.
10. Effective implementation of PDS as Odisha Public Distribution System
(Control) Order2008 & Amendment Order2013 and issue of License to H
& T Contractor Level-II.
11. Strengthening PDS Enforcement mechanism and Grievance Redressal in
the Sub division.
6.5 Role of ADM/ Sub Collector (in charge of TPDS of ULB) and
BDOs of Blocks:
1. Ensuring timely deposit of cost of allotted PDS stock by the FPS before the
dateline.
2. In case of non-deposit/ irregularity by FPS, to make alternative arrangement
for smooth and uninterrupted distribution of beneficiary entitlement on the
fixed dates of distribution.
3. Supervision & monitoring of doorstep delivery of PDS stock and distribution
by FPS.
4. Oversee the preparation of ration cards under NFSA 2013 and its
distribution in the Block/ULB.
5. Monthly review on checks made by M.I.s/I.S. In Charge of Block/ULB and
ACSO of the Subdivision in number of FPS and reporting of Closing
Balance figure by FPS coming under his jurisdiction as authorized by
Collector.
6. Review of PDS reform initiatives (Supply Chain Management System/
Computerization/ Social Audit) undertaken by the FS & CW Department on
a monthly basis.
7. Effective implementation of PDS as per Odisha Public Distribution System
(Control) Order2008 and Amendment Order2013and issue of License to H
& T Contractor Level-II by ADM, Bhubaneswar and ADM, Rourkela in their
respective jurisdictions.

51
6.6 District Manager, OSCSC
1. Preparation of Fair Price Shop wise Distribution Order of Rice, Wheat &
Sugar for each Block/ULB in the District by 10
th
of every month.
2. Preparation of District Level Lifting Plan of rice on the basis of allotment
received from Government/OSCSC and State Level Lifting Plan
communicated by OSCSC Head Office.
3. Deployment of Lifting Officer for lifting of PDS stock from FSD, FCI Zonal
Depot Sugar & from other districts as per SLLP.
4. Issue Release Order (RO) for delivery of stock observing FIFO principle
taking into account stock stored at Corporation managed depots as well as
CWC/OSWC managed depots ( for surplus Districts).
5. Oversee the preparation of ration cards under NFSA 2013 and its
distribution in the District.
6. Make adequate advance program for delivery of Rice for effective space
utilization at PEG depots and other depots.
7. Ensure preparation of Sales Register at the end of the calendar month
indicating RRC-cum-DSC-wise issue of scheme-wise stock and deposit
thereof.
8. See that no stock issued from the RRC-cum-DSC without pre-deposit of
cost.
9. Shall ensure furnishing of one copy of the Sales Reconciliation statement on
monthly basis to Corporation Head Office.
10. Deployment of suitable outsourced staff to assist the DSC (I/c) or RRC (I/c)
for effective management of RRC/RRC-cum-DSC.
11. Monitoring lifting of stock from each RRC-cum-DSC against District Level
Lifting Plan and State Level Transportation Plan.
12. Monitoring deposit by FPS and door step delivery of stock by Handling &
Transport Contractor, Level-II.
13. Monthly review of performance of H & T Contractor (Level I & Level II).
14. Monthly review of performance on functioning of RRC/RRC-cum-DSC.
15. Review of PDS reform initiatives (Supply Chain Management System/
Computerization/ Social Audit) undertaken by OSCSC Head Office and FS
& CW Department on a monthly basis.
52
16. Implementation and monthly review on effective implementation of Supply
Chain Management System through computerization.
17. Providing required logistic support for complete DSC Computerization.
18. Timely requisition of funds from OSCSC Head Office.
19. Timely deposit of drafts deposited by FPS & received from RRC-cum-DSC.
20. Ensuring timely reconciliation of online deposit/Bank Draft deposited by
Retailers with RRC-cum-DSC & delivery of stock against such deposit.
21. Settlement of claims of Handling & Transport Contractor Level-I & Level-II
Contractor based on executed Dispatch-cum-Receipt Note, Delivery-
cum-Receipt Note, FPS Acceptance Note & reports of RRC-cum-DSC as
per the prescribed procedures.
22. To make available stock as per standard specification for distribution under
PDS.
23. Ensure timely lifting and issue of stocks from FCI/ RRC/ RRC-cum-DSC as
per State Level Lifting Plan, District Level Lifting Plan and State Level
Transportation Plan.
24. Implementation of initiatives undertaken by FS & CW Department/ OSCSC
Ltd for complete computerization of RRC-cum-DSC/FPS.
25. Daily monitoring of real time computerization of RRC-cum-DSC/ FPS
transactions under Supply Chain Management System-Providing
necessary logistic support required by the RRC-cum-DSC/ FPS for
computerization in time.
26. Monthly review of FPS-wise lifting & off take of PDS commodities in the
district along with SMS reporting by Millers, RRC/RRC-cum-DSC, Lifting
Officer, FPS in the fixed SMS formats prescribed by FS & CW Department/
OSCSC.
27. Ensure submission of FPS Declaration by FPS within the dateline fixed by
Government.
28. Ensure timely implementation of all e-Governance initiatives and all
computerization projects being run at the district office level as well as in
field as per the directions/Guidelines issued by FS & CW Department and
OSCSC from time to time.
53
29. Ensure implementation of all m-Gov applications in the field as per the
directions/Guidelines issued by FS & CW Department and OSCSC from
time to time.
30. To inspect each RRC-cum-DSC once in a month.
6.7 Duties & Responsibilities of Assistant Manager (Accounts)/
Accounts Head of the District OSCSC Ltd:
1. The Assistant Manager (Accounts)/Accounts Head of the district OSCSC
Ltd shall process for issue of Release Order observing FIFO principle. S/he
shall see that required quantity of stocks is available in RRC-cum-DSCs for
feeding the FPSs.
2. S/he will be solely responsible for reconciliation of sales proceeds deposit
with that of the sales/issue statement of the RRC-cum-DSC on monthly
basis and for any resultant misappropriation of Corporation funds thereof.
3. S/he shall see that no stock is issued from RRC-cum-DSC without pre-
deposit of cost.
4. S/he shall ensure maintenance of records on sales statement jointly signed
by the Accountant, AM (Accounts)/ Accounts Head of the district and the
District Manager and furnish the reconciled sales statement to the
Corporation Head Office on monthly basis or as directed.
5. S/he shall facilitate audit of the transactions of RRC/RRC-cum-DSC as per
arrangement by the OSCSC Ltd Head Office/Government.
6. S/he shall ensure timely deposit of Bank Drafts and reconciliation with Bank
Statement. In case of online deposit of cost by retailer through AXIS Bank
module, it shall be ensured that the MIS report is reconciled with the Bank
Statement.
7. Facilitate complete computerization of District OSCSC Office and RRC-
cum-DSCs with internet facility.
8. Facilitate timely chemical treatment of stocks in RRC/RRC-cum-DSC to
prevent infestation.
9. Facilitate timely procurement and supply of computer consumables for
District Office and RRC/RRC-cum-DSC.
10. Ensure timely payment of dues of Electricity & Internet facility availed by the
District Office and RRC/RRC-cum-DSC.
54
11. Ensure timely payment of H & T Claim Bills of H & T Contractors
maintaining necessary procedure & formalities.
12. To Supply RRC/RRC-cum-DSC and to field officials/staff adequate number
of prescribed books & registers for carrying out PDS transactions &
reporting. The same stationeries shall be requisitioned and received from
OSCSC Head Office in advance.
13. S/he is responsible for carrying out all assignments related to day to day
affairs of smooth PDS management as assigned to the district OSCSC
office in the DSS Guidelines in a time bound manner.
6.8 Role of ACSO In Charge of Sub Divisional Civil Supplies
establishment
1. Supervision and monitoring of RRC/RRC-cum-DSC within his jurisdiction.
2. Supervision and monitoring of lifting & delivery of stock by Handling &
Transport Contractor Level-I & Level-II.
3. Ensure timely deposit by FPS for lifting of allotted PDS stocks.
4. Ensure distribution of PDS stocks at FPS point as per the dateline fixed by
Government.
5. Checking of 5% mandatory declaration and reporting of Closing Balance
figure by FPS (As per Annexure-1B) for the allotted month coming under
the concerned sub-division between 4
th
to 5
th
of the allotment month.
6. Ensure online updation of FPS database following suspension and
cancellation of FPS retailership under the subdivision.
7. Ensure timely submission of report returns by MIs & IS in-charge of Block &
ULB as well as by FPS/ H & T Contractor under the sub division.
6.9 Role of Inspector of Supplies/Marketing Inspector/ACSO in
charge of Block & ULB
1. Regular updation of ration card tagging position in the FPS database online
between 11
th
to 30
th
of every month for enabling the office of the CSO-cum-
District Manager to prepare FPS allotment & distribution order by 10
th
of
preceding month for the allotment month on the basis of the updated
ration card tagging figure. (Example: The updated ration card tagging
figure till 31
st
of May2014 will determine July2014 allotment of an
FPS)
55
2. Ensuring timely deposit of cost of allotted PDS stock by FPS as per the
dateline fixed by Government. The Bank draft/MIS report on online
deposit/Deposit Slip should be deposited to the concerned RRC-cum-DSC
along with a countersigned statement for issue of stock against it.
3. To bring to the notice of BDO/Sub-Collector in case of non-deposit/
irregularity by FPS for taking necessary action.
4. To closely monitor delivery of stock by Level-II Handling & Transport
Contractor at FPS point.
5. Ensure submission of Closing Balance information in the fixed format to
9437000359 through SMS by the all FPS retailers as per FPS Declaration
(Annexure-1A) from 1
st
to 3
rd
of subsequent month for transactions of
allotment month.
6. Checking of 25% or 15 numbers (Whichever is more) FPS retailers in the
period between 6
th
to 26
th
of the Subsequent month so as to verify
functioning of the FPSs and submit report in the format at Annexure-1B
byend of the month to District CS office . Such checking shall be made in a
manner so that all the retailers of the Block/ ULB are covered in 4 months.
7. Proper implementation and close monitoring of PDS reform initiatives
(Supply Chain Management System/ Computerization/ Social Audit)
undertaken by the FS & CW Department.
8. Maintain a log diary of SMS received from RRC-cum-DSCs regarding
dispatch of stock to FPS under SCMS during the month, make 25%
verification of SMS vis--vis physical arrival of the consignment at FPS and
report to the Sub Collector/CSO-cum-District Manager by 5
th
of the
subsequent month.
9. The Inspector of Supplies/Marketing Inspectors of Block/ULB shall submit
Specimen Signature of FPS Retailers in the format at Annexure-7D duly
countersigned by them to the concerned designated RRC-cum-DSC/ H & T
Contractor Level-II/CSO-cum-District Manager.
10. In case any new arrangement of FPS Retailer is made due to suspension,
termination, tagging, intimation to that effect shall be given to RRC-cum-
DSC/ H & T Contractor Level-II/CSO-cum-District Manager. Concerned
Inspector Supplies/ Marketing Inspector shall be held responsible
56
ifstock is not delivered to any FPS Retailer for want of Specimen
Signature.
11. Enforcement on violation of Odisha Public Distribution System (Control)
Order2008 and Amendment Order2013in their respective jurisdiction.
6.10 Duties and Responsibilities RRC/ RRC-cum-DSC In Charge
1. S/he shall be the Custodian of stock received and stored at RRC/RRC-cum-
DSC.
2. S/he shall receive stock of standard specification from Millers and H & T
Contractors on proper weighment.
3. S/he shall issue stock to Level-II H & T Contractor for door step delivery of
stock as per the FPS allotment & distribution order of CSO-cum-District
Manager and after receipt of deposits from FPS basing on specimen
signature of the FPS Retailer and receipt of registered Power of Attorney of
H & T Contractor if any. S/he shall be held personally responsible for issue
of stocks without deposit of cost and to any unauthorized person.
4. S/he shall issue stocks to State Level, Level-I and Level-II H & T
Contractors as per the Release Order issued by the District OSCSC Office
after proper quality check, weighment and joint sampling.
5. S/he shall record the Moisture Content at the time of receipt and issue of
stock for the purpose of availing storage loss as per the prescribed norms.
6. S/he shall ensure scientific storage of stock at RRC/RRC-cum-DSC with
timely chemical treatment and optimum utilization of storage space in RRC/
RRC-cum-DSC.
7. S/he shall carryout real time computerization and data uploading of
transactions of RRC/RRC-cum-DSC through SCMS software on real
time/on a daily basis where computers have been installed.
8. S/he shall keep close liaison with BDO, concerned Inspector of Supplies/
Marketing Inspector of the block & ULB/concerned ACSO to ensure timely
deposit by FPS & delivery of stock at retail point.
9. S/he shall deposit the sales proceeds received from the retailers at CSO-
cum-District Managers Office on weekly basis.
57
10. S/he shall submit periodical reports and returns to BDO and CSO-cum-
District Manager. S/he shall submit the month ending Storage Loss report to
the district office in the prescribed format.
11. S/he shall maintain prescribed book of accounts.
12. S/he shall handover a copy of the Gate Pass-cum-Transit Pass (Annexure-
7A & 7C) to the representative of CWC/ OSWC at their depot as token of
receipt of stock and its delivery to H & T Contractor Level-II and Bulk
Consumer.
13. S/he shall report the performance of Level-I and Level-II H & T Contractor to
the BDO/EO/Sub Collector/CSO-cum-District Manager.
14. S/he shall ensure adequate safety of the stock stored in RRC-cum-DSC.
15. In case of detection of misappropriation or any shortage / excess of stock in
the RRC provision should be made for recovery of stocks as well as
departmental action against the in-charge of RRC cum DSC as well as other
concerned staff.
16. Any other duty as assigned by the CSO-cum-District Manager from time to
time.
6.11 Duties and Responsibilities of Lifting Officer
1. To ensure that quality of Rice, Wheat & Sugar lifted from the depots under
PDS and under transfer to consuming districts confirm to standard
specification.
2. S/he shall carryout
2.1. Joint sampling of stock to be lifted from the FCI/RRC-cum-
DSC/CWC/OSWC (03 copies of sample from the stacks-one sealed
sample each to be retained by the Depot, Lifting Officer & H & T
Contractor-the H & T Contractor shall hand over the sealed sample at
the receiving RRC/RRC-cum-DSC),
2.2. Witness to 100% weighment of stock,
2.3. Proper documentation of dispatches made in prescribed formats,
2.4. Submit daily/Consolidated reports and returns to the
consignor/consignee district office,
58
2.5. Handover the stock to the H & T Contractor in person or to the
registered Power of Attorney (PoA) holder authorized by the H & T
Contractor and
2.6. Liaison with H & T Contractor for arrangement of logistic support for
timely lifting of stocks, (vii) Send SMS on dispatch of stocks basing on
Stock Transfer Acceptance Note (Annexure-5E).
Documents relevant for the Lifting Officer
Table-4
Sl
No
Documentation Annexure
1
Stock Transfer Acceptance Note
Annexure-5E
2
Gate Pass-cum-Dispatch Note
Annexure-5A
3
Gate Pass-cum-Dispatch Note ( Railway
Rake)
Annexure-5C
4
Date-wise/Vehicle-wise execution of R.O.
Copies
On the back side of R.O. mentioning a) RO
Quantity, b) Date of Lifting, c) Vehicle No, d)
Qnty lifted (Net/Bags) e) Progressive dispatch
against RO f) RO Balance
3. Reporting to the District Office regarding scheme-wise lifting position of
stock on a daily basis.
4. The Lifting Officer shall ensure lifting stock as per the Release Order issued
by the district OSCSC office.
5. In case of direct issue of stocks to FPS under Level-II operation from depots
of CWC/OSWC, the Lifting Officer shall issue stocks to FPS on the
strength of a) Online allotment order copy of CSO-cum-District Manager and
b) Copy of District Level Lifting Plan. He shall issue stocks after receipt of
Demand Draft/MIS report on online deposit statement/Slip from the FPS or
of FPS through M.I. or I.S. of Block/ULB concerned and handover the stock
to the concerned H & T Contractor Level-II by executing proper documents.
6. S/he shall deposit to the District Office:
6.1. The executed copies of all documents related to lifting & transportation
of stocks from the depot under Level-II operation,
6.2. Demand Draft/ Online deposit statement/ Slip and
6.3. Daily/ consolidated reports the same day or the next day in maximum.
7. Stock shall be issued after proper quality check, weighment & joint sampling
made by the Lifting Officer & CWC/OSWC officials.
59
8. S/he shall deliver the stock only to the H & T Contractor or his Authorised
Representative appointed through a registered Power of Attorney (PoA) in
the format prescribed at Annexue-8 to avoid fictitious trade.
9. Similarly, H & T Contractor or his Authorized Representative shall not
deliver the stock for any FPS retailers, whose Specimen Signature duly
countersigned by the Inspector of Supplies/ Marketing Inspector is not
available with them to avoid fraudulent transaction.
10. The Lifting Officer is responsible for strict adherence to the instructions
issued vide OSCSC Ltd Head Office letter No 8327 dated 26.04.2013 and
letter No 13570 dated 08.08.2013 of FS & CW Department while lifting
stocks of Rice, Wheat & Sugar from FCI/Base RRC/RRC-cum-
DSC/CWC/OSWC/Sugar Zonal Depot meant for RRC-cum-DSC.
11. S/he shall SMS the daily lifting position of stocks to 9437000359 based on
Acceptance Note for stock transfer executed as per Annexure-5E,
through his/her registered mobile number.
6.12 Duties & Responsibilities of Authorized Officer of OSCSC at
CWC/ OSWC Depots:
1. The District OSCSC Ltd Office shall post one Authorised Officer in the rank
of Procurement Inspector/Inspector of Supplies/Marketing Inspector to the
CWC/ OSWC Depot who shall be carrying out following assignments:
2. S/he, along with the officials at CWC/OSWC, shall measure the Moisture
Content (MC) jointly at the time of receipt and issue of stocks and ensure
recording of the same in the prescribed register & documents.
3. S/he shall make joint requisition along with the officials at CWC/OSWC for
issue of new gunny bag by the CSO-cum-District Manager.
6.13 Duties & Responsibilities of Quality Analyst
1. The Quality Analyst posted in RRC/RRC-cum-DSC shall be responsible for
receipt of CMR in RRC/RRC-cum-DSC as per the quality specification
prescribed by Government of India/FS & CW Department/OSCSC Head
Office.
2. S/he shall be responsible for lot-wise analysis of CMR received from
Custom Millers. The CMR from millers shall be received under the joint
60
quality certification by the Quality Analyst and In Charge Officer RRC/RRC-
cum-DSC.
3. In case of receipt of stock from FCI account (Rice & Wheat) and Sugar from
Sugar Zonal Depot, the Quality Analyst is responsible for cross checking of
the stock with that of the sealed joint sample sent from the depots of FCI
and Sugar Zonal Depot. The stock tallied with that of the sealed samples
shall be received.
4. The Quality Analyst is responsible for preparing the stack plan in
chambers/sheds of RRC/RRC-cum-DSC and stacking of stock as per the
stack plan. The stack boarders shall be drawn in the floor area of the
chambers/sheds and stocks shall be stacked inside the boarders. The
details of stack plan shall be displayed through wall writing on the wall close
to the 1
st
entrance gate of each shed/chamber.
5. S/he shall be the custodian of all quality control apparatus and chemicals for
treatment supplied to the depot and shall maintain proper stock account of
the same. The Quality Control apparatus shall be kept by him under AMC
support, calibrated and in proper functional condition.
6. The Quality Analyst is responsible for maintaining Stack Register, Stack
Card, Sampling of stock, preserving sealed samples for inspection during
the KMS period etc. S/he shall inspect the condition of stock in stack on a
daily basis and record observation (Regarding Infestation in stock/Bursting
of stacks/ Dust layer on gunny etc) in stack card and stack register. The In
Charge Officer of RRC/ RRC-cum-DSC shall be informed regularly about
the condition of stock in stack/chamber/shed.
7. S/he shall submit Stack History report to the CSO-cum-District Manager
through In Charge Officer RRC/RRC-cum-DSC on every weekend for the
district office to take necessary follow up actions.
8. S/he shall bring to the notice of the In Charge Officer RRC/RRC-cum-DSC
as to the requirement of chemicals for treatment of stocks and shall
supervise prophylactic and curative treatment of stock undertaken in the
depot.
9. S/he, along with the SA-cum-DEO of the depot is responsible for necessary
data entry and data uploading of information related to quality of stock
received, stored and issued from RRC/RRC-cum-DSC.
61
10. The Quality Analyst of the depot along with the In Charge Officer
RRC/RRC-cum-DSC will be held solely responsible for receipt of
substandard rice and substandard gunny.
11. S/he, along with the In Charge Officer RRC/RRC-cum-DSC is also solely
responsible for quality deterioration of stock in the depot due to their
negligence and non-reporting of the matter to the District OSCSC office well
in advance.
6.14 Duties & Responsibilities of SA-cum-DEO/SA-cum-GA
1. S/he shall assist In Charge Officer RRC/RRC-cum-DSC in receipt & issue of
stock.
2. S/he is responsible for documentation of transactions of RRC/RRC-cum-
DSC.
3. S/he shall maintain the required registers/reports/returns for authentication
by the RRC in charge.
4. S/he shall act as Representative of In Charge Officer RRC/RRC-cum-DSC
in his/her absence.
5. SA-cum-DEO shall be responsible for correct & timely computerization and
uploading of all transaction data in real time/on a daily basis. S/he shall be
responsible for record keeping of all computer generated documents/reports
related to the transactions of RRC/RRC-cum-DSC authenticated by the In
Charge Officer RRC/RRC-cum-DSC.
6. SA-cum-DEO shall be responsible for proper maintenance of computer
hardware/software and other computer peripherals. He is also responsible
for proper use of internet facility provided for the depot.
7. Both SA-cum-GA and SA-cum-DEO shall work under the guidelines &
supervision of In Charge Officer RRC/RRC-cum-DSC and duties and
responsibilities as illustrated above.
8. Any other work as assigned by District Manager/In Charge Officer
RRC/RRC-cum-DSC shall be carried out.
9. The following specific duties are assigned to SA-cum-DEO in addition to
other duties which shall be followed scrupulously:
9.1. Proper & timely maintenance of Inverter.
9.2. Updating the anti-virus software in time.
62
9.3. Not to allow use of other applications in the system other than the
required applications prescribed for SCMS applications.
9.4. Taking regular data backup of transaction data.
9.5. Daily data uploading to central server using data card.
9.6. Proper shut down of system at the end of the transaction day and
disconnecting the system from electricity supply.
6.15 Duties & Responsibilities of Dusting Operator
1. The Dusting Operator in RRC/RRC-cum-DSC is responsible for keeping the
chambers/sheds and stocks stored in chambers/sheds free from infestation.
2. S/he is responsible for carrying out chemical treatment in chambers and
stacks as per the direction of the Quality Analyst and In Charge Officer of
RRC/ RRC-cum-DSC to keep the chambers and stocks free from
infestation.
3. S/he shall be responsible for keeping the inside chambers/walls clean, dust
free and free from cobweb. The alleyways and gangways inside the
chambers must be kept clean and passage-free for convenience of
inspecting officials.
4. S/he shall ensure sweeping of spillages, fanning and re-bagging to make it
issuable. Collection of spillages shall be properly counted by him/her stack-
wise and the account shall be handed over to the In Charge Officer on a
daily basis for getting it accounted for in prescribed records of the depot.
5. S/he is responsible for brushing of outer layer of stacks on a daily basis to
make it look merchantable.
6.16 Duties & Responsibilities of Security Guard/Night Watchman
1. The Security Guard/Night Watchman deployed in the RRC/RRC-cum-DSC
shall be responsible for providing safety to stocks stored in depot and staff
working in the RRC/RRC-cum-DSC from unscrupulous elements. No person
other than the staff of the depot and persons/vehicles those are related to
the affairs of the depot, shall be allowed to enter the premises of the depot
without permission of the In Charge Officer of RRC/RRC-cum-DSC.
2. He shall be responsible for allowing entrance to vehicles/stocks inside the
depot campus those are accompanied by the prescribed documents of
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RRC/RRC-cum-DSC. Similarly, he shall allow vehicles/stocks to pass from
the gate of the depot only after examining the Gate Pass issued from the
depot.
3. For both the cases of entry and exit of stocks/vehicles from the gate, a Gate
Pass register shall be maintained by him recording the date/time-wise entry
and exit of stocks/vehicles through the gate.
4. In case of fire, the Security Guard/Night Watchman is responsible for
operating the fire fighting equipments supplied to the depot for controlling
the fire.
5. He shall carry out any other duties as assigned by the In Charge Officer of
the depot unit.
6.17 Duties & Responsibilities of H & T Contractor Level-I
1. The H & T Contractor shall abide by the duties and responsibilities as
assigned vide Odisha Public Distribution System (Control) Amendment
Order2013 (OPDS Control Order), Operational guidelines for DSS
Operation [2nd Edition 2014] and vide H & T Agreement executed with the
competent authority. They shall maintain the prescribed registers as
communicated vide Government in FS & CW Department vide their letter
No 3999 dated 04.03.2014.
2. Any unlawful activities violating the clauses & sections of Odisha Public
Distribution System (Control) Amendment Order2013 (OPDS Control
Order), Operational guidelines for DSS Operation [2nd Edition 2014] and
breach of trust violating clauses of executed H & T agreement will attract
action/punishment as per law.
3. The H & T Contractor shall record entire information on lifting of stock for
verification of the same in a register maintained by him.
4. The H & T Contractor shall get it recorded details of PDS commodities, Date
& Time of delivery, depot of delivery, allotment month to which the stock
relates to, quantity in bags & weights in quintals, balance for lifting & time of
dispatch of PDS commodities along with details of the vehicle and receiving
depot under the signature of the Lifting Officer or RRC in-charge or DSC in-
charge or RRC-Cum-DSC in charge, as the case may be in the Acceptance
64
Register, in the format prescribed as per Odisha Public Distribution (Control)
Amendment Order-2013.
5. The H & T Contractor shall be jointly responsible with the RRC in-charge or
DSC in-charge or RRC-Cum-DSC in charge and to get the information
recorded in the manner provided in above.
6.18 Duties & Responsibilities of H & T Contractor Level-II
1. The H & T Contractor shall abide by the duties and responsibilities as
assigned vide Odisha Public Distribution System (Control) Amendment
Order2013 (OPDS Control Order), Operational guidelines for DSS
Operation [2nd Edition 2014]and vide H & T Agreement executed with the
competent authority. They shall maintain the prescribed registers as
communicated vide Government in FS & CW Department vide their letter
No 3999 dated 04.03.2014.
2. Any unlawful activities violating the clauses & sections of Odisha Public
Distribution System (Control) Amendment Order2013 (OPDS Control
Order), Operational guidelines for DSS Operation [2nd Edition 2014]and
breach of trust violating clauses of executed H & T agreement will attract
action/punishment as per law.
3. The H & T Contractor shall get it recorded the details of PDS Commodities
,date & time of dispatch of stock, allotment month to which the stock relates
to, dispatch of stocks in quintals in bags, balance for lifting of the such
commodities, name of the Fair Price Shop Dealer along with the details of
the vehicle under the signature of RRC in-charge or DSC in-charge or RRC-
Cum-DSC in charge for delivery of such commodities in the Acceptance
Register, in the format prescribed as per Odisha Public Distribution (Control)
Amendment Order-2013.
4. The H & T Contractor shall be jointly responsible with the RRC in-charge or
DSC in-charge or RRC-Cum-DSC in charge and to get the information
recorded in the manner provided in above.
5. The H & T Contractor shall at the time of delivery of stock to the Fair Price
Shop, enter the information relating to commodities delivered, date & time of
delivery, month to which the particular allotment relates to, delivered
quantity in quintals in bags and the vehicle number under his signature in
65
the Acceptance Register, in the format prescribed as per Odisha Public
Distribution (Control) Amendment Order-2013.
6.19 Duties & Responsibilities of State Level H & T Contractor
1. The H & T Contractor shall abide by the duties and responsibilities as
assigned vide Odisha Public Distribution System (Control) Amendment
Order2013 (OPDS Control Order), Operational guidelines for DSS
Operation [2nd Edition 2014] and vide H & T Agreement executed with the
competent authority. They shall maintain the prescribed registers as
communicated vide Government in FS & CW Department vide their letter
No 3999 dated 04.03.2014.
2. Any unlawful activities violating the clauses & sections of Odisha Public
Distribution System (Control) Amendment Order2013 (OPDS Control
Order), Operational guidelines for DSS Operation [2nd Edition
2014]and breach of trust violating clauses of executed H & T agreement
will attract action/punishment as per law.
3. The state level Contractor shall record entire information on lifting of stock
for verification of the same in a register maintained by him.
4. The state level contractor get it recorded details of PDS commodities, date
& time of delivery, depot of delivery, allotment month to which the stock
relates to quantity of bags & weights in quintals, balance for lifting and time
of dispatch of the PDS Commodities along with the details of vehicle and
receiving depot under the signature of Lifting Officer or RRC in charge or
DSC in charge or RRC-Cum-DSC in charge as the case may be ,prescribed
in the Acceptance Register, in the format prescribed as per Odisha Public
Distribution (Control) Amendment Order-2013.
5. The state level contractor shall be jointly responsible with the RRC in
charge, DSC in charge or RRC-Cum-DSC in charge, as the case may be, to
get information recorded in the manner provided above.





66
Chapter 7
Miscellaneous

7.1 Relief Operation Procedure
7.1.1 Stock shall be issued as per the orders of FS & CW Department, OSCSC Head
Office. Stock shall be issued from the RRC/RRC-cum-DSC as per the Release Order of
District OSCSC Office.
7.1.2 In case of transportation arranged by the CSO-cum-District Manager of the
dispatching district through requisition of vehicles from RTO, the following procedure
shall be followed: (Under Own Arrangement):
1. Vehicles shall be requisitioned through RTO by orders of Collector.
2. CSO-cum-District Manager shall issue directions to the local filling stations
under the signature of Collector to keep reserve stock of fuel for flood
emergency with a direction to issue fuel to requisitioned vehicles on coupon
issued by the district office.
3. A Receipt Counter shall be opened in the district office and an Officer in
the rank of ACSO shall be kept In Charge of the Counter who will receive
the requisitioned vehicles, prepare log book of the vehicle after keeping
photo copies of RC book and driving license/mobile number of the driver,
issue fuel as per the mileage certified by the RTO/M.V.I., issue an order
signed by the CSO-cum-District Manager identifying the vehicle for loading
and send it to the concerned RRC/RRC-cum-DSC for loading the stock.
4. A register shall be maintained by the ACSO where details of arrival and
dispatch of vehicles, fuel supplied, advance payment made etc shall be
maintained and after ascertaining the details of issue of stocks to the vehicle
from the depot concerned, the same shall be maintained in the register and
certified.
5. The above information shall be computerized in the District Office and
record shall be kept for future verification and reconciliation.
6. After completion of the operation, the ACSO shall deposit the records,
registers, copy of updated log book, fuel coupon books to the Accounts
Section of the office for reconciliation.
67
7.1.3 The District Office shall issue Release Order to the concerned RRC/RRC-cum-
DSC mentioning the account to which the stock shall be booked.
7.1.4 The District Office shall depute a Supervising Officer who shall supervise the
operation right from loading to safe arrival and receipt of stock at the destination point.
7.1.5 The District Office dispatching the stock and the receiving district shall submit
vehicle-wise dispatch and receipt report to concerned district and the OSCSC Head
Office. Day wise detailed dispatch (Vehicle wise indicating date, vehicleno, drivername,
driver mobile no, quantity in quintals and bags,fuel and cash given shall be reported by
dispatching districts to receiving districts and similar report of day wise, vehicle wise
receipt of stock shall be reported by receiving districts to dispatching districts indicating
date of receipt, vehiclenumber, quantity dispatched (Quintal and Bags) as per report of
the dispatching district),quantity received (Quintal & Bags),shortage (Quintal & Bags), of
RRC/RRC-Cum-DSC receiving the stock, Fuel and advance in cash given. This
information shall be maintained in a record by the district manager of both the districts
and signed by DM and Accounts head of the districts.
7.1.6 RRC/RRC-cum-DSC shall issue the stock maintaining prescribed procedures of
RRC-cum-DSC operation.
7.1.7 The receiving district shall open a Control Room in the district office and
monitor/ supervise vehicle-wise receipt of stock by keeping close liasioning with the
dispatching district. The receiving district shall immediately prepare a receipt plan
basing on vacancy in the depot and ensure that the stock is received at the destination
point smoothly. In case of stock received as per the requirement of the district
administration, the receiving CSO-cum-District Manager shall depute senior officials
who shall, in close coordination with the concerned officials of district administration,
closely monitor safe unloading of stock at destination points as per the directions of the
district administration.
7.1.8 The transportation charges under such mode of operation shall be fixed by
Collector of the dispatching district. The Handling charges shall be fixed by the Collector
of dispatching & receiving districts.
7.1.9 In case of transportation of stock through State Level & Level-I Contractors, the
same should be done as per the existing terms and conditions as executed in the H & T
agreement for the financial year.
7.1.10 In case of stock delivered in relief account remains unutilized at the destination
point, the CSO-cum-District Manager of the receiving district shall utilize the stock under
68
PDS by diverting the same to PDS account under different schemes against the district
allotment after obtaining approval of Collector. Such arrangement shall be reflected in
District Level Lifting Plan and FPS allotment order shall be prepared accordingly. The
transfer of stock shall be accounted for in concerned RRC/RRC-cum-DSC account after
deposit of cost of the stock by the utilizing FPS and transfer of stock is made from one
scheme to other scheme at field. Such transactions shall be documented in Annexure-
7E. The M.I./I.S. of the concerned Block/ULB shall facilitate such transfer at the field by
liasioning with the District OSCSC office and concerned RRC/RRC-cum-DSC.
7.1.11 Similarly, stock sent under relief account inside the district remaining unutilized in
inaccessible pockets may be utilized under PDS against the Block/ULB allotment after
approval of Collector. Such arrangement shall be reflected in District Level Lifting Plan
and FPS allotment order shall be prepared accordingly. The transfer of stock shall also
be accounted for in concerned RRC/RRC-cum-DSC account after deposit of cost of the
stock by the utilizing FPS. Such transactions shall be documented in Annexure-7E. The
M.I./I.S. of the concerned Block/ULB shall facilitate such transfer at the field by
liasioning with the District OSCSC office and concerned RRC/RRC-cum-DSC.
7.1.12 In cases where stocks sent under relief operation inside the district is returned by
the concerned authorities, the district OSCSC shall arrange to receive the stock in the
concerned RRC/RRC-cum-DSC for utilization of the stock under PDS. The transfer
request shall be documented by the concerned authorities through Annexure-5E. The
M.I./I.S. of the concerned Block/ULB shall facilitate such transfer by liasioning with the
District OSCSC office and concerned RRC/RRC-cum-DSC.
7.1.13 The District OSCSC Office shall collect Utilisation Certificate (UC) from
concerned authorities regarding utilization of stock, its timely reconciliation and
submission to the OSCSC Head office.
7.2 Exigencies
7.2.1 New-arrangement in case of irregular operation/ suspension/ cancellation
of H & T Contractor Level-I - The District OSCSC Ltd Office shall immediately take up
the handling and transportation work observing the procedure laid down in the tender
paper at the approved rate of the tender committee in exigency of PDS and start fresh
tender process. The departmental operation shall continue through these arrangements
till finalization of fresh tender process.
69
7.2.2 New-arrangement in case of irregular operation/ suspension/ cancellation
of H & T Contractor Level-II:The District OSCSC Ltd Office shall immediately appoint
the handling and transport contractor observing the procedure laid down in the tender
paper.
7.2.3 New-arrangement in case of irregular operation/ suspension/ cancellation
of FPS Retailer:The Licensing authority may tag the PDS distribution work to the
nearest FPS till appointment of a new FPS Retailer for such FPS or may make
distribution of stocks through the mobile vans. However, on distribution through mobile
van, an alternative arrangement of FPS shall be made at the earliest.
7.2.4 New-arrangement in case of change of In Charge Officer at RRC/RRC-cum-
DSC:In case of transfer/suspension/resignation of In Charge Officer RRC/RRC-cum-
DSC, the District OSCSC Ltd Office shall ensure immediate posting of a new incumbent
at the Depot and ensure charge handover and takeover of stock & store of the Depot in
between the incumbents.
In case the existing incumbent In Charge Officer of RRC/ RRC-cum-DSC does
not attend the Depot or District Office to handover the charges within 7 working days
from the date of issue of notice to him/her by the District OSCSC Office, the District
office shall immediately conduct 100% physical verification of stock and store by
requisitioning Executive Magistrate and the verified stock shall be handed over to the
new incumbent In Charge Officer as per the Physical Verification Report of the
Executive Magistrate. Any shortages found in stock and store, shall be charged on the
defaulting In Charge Officer and actions as per law shall be initiated immediately for
collection of Corporation dues.
7.2.5 Engagement of Mobile Van of OSCSC Ltd:Mobile vans shall not be allowed to
function as alternative FPS retailer to distribute food grains to the consumers on routine
basis except in exigencies when alternative options are not available. Such distribution
shall be discontinued forthwith after alternative arrangements are made for distribution
through FPS at the earliest.
7.2.6 Registration of SIM Card:In case of loss of registered SIM Card of In Charge
Officer RRC-cum-DSC/ACSO/Lifting Officer due to any reasons, the CSO-cum-District
Manager shall ensure supply of new SIM Card to the official after registration. In case of
FPS, the concerned M.I./I.S. of Block/ULB shall ensure procurement of a new SIM Card
by the FPS and its registration. Effort has to be made to obtain a duplicate of registered
SIM card for continuity of reports.
70
7.2.7 Use of Internet facility -The facility shall be used for SCMS related applications
only. In case of excess use/excess usage charges billed by the telecom authority
beyond Corporation norms, the In Charge Officer, RRC/RRC-cum-DSC and SA-cum-
DEO looking after the internet use shall be held jointly responsible and shall make good
the loss caused to the Corporation.
7.3 Stack Operation under SCMS:
7.3.1 The stocks in RRC/RRC-cum-DSC shall be stored in separate stack. Proper and
standard stack plan shall be drawn according to the floor area of the chamber and stack
area shall be marked and numbered. The standard stack size is 20/30 leaving 2
alleyways in between stacks for aeration and 4 gangways for stack operation.
7.3.2 The In Charge Officer of RRC/RRC-cum-DSC shall be responsible for
maintenance of Stack Register. He shall ensure recording of date-wise stack history of
building and breaking of each stack in the chambers of RRC/RRC-cum-DSC. The stack
details like:
a) Date of Building of Stack,
b) Source of Receipt with reference to Lot Number of Miller/Receipt Note
number (For identity of the stored stock),
c) Net Quantity/ Bags received,
d) Moisture Content in Stack,
e) Date of Breaking of Stack,
f) Name & Address of the Consignee,
g) Net Quantity/ Bags issued,
h) Moisture Reading at the time of Issue (Based on joint sampling) etc shall be
recorded in the register/ data entry shall be made in the SCMS entry screen.
i) Shortage/Gain on liquidation of stack.
7.3.3 The stack plan with stack history details shall be maintained and displayed on the
Stack Card as well as in Stack Register which also shall reflect chemical treatment
history of the stack. After liquidation of stack, the stack card shall be punched in a guard
file for future record.
7.3.4 Periodical Physical Verification of stocks in RRC/RRC-cum-DSC shall be carried
out by the Inspecting Officials with reference to the available stack to ascertain the
actual stock position in a RRC/RRC-cum-DSC.
71
7.3.5 The SCMS software provides entry screen for stack operation in a RRC/RRC-
cum-DSC. The In Charge Officer of the Depot/SA-cum-DEO/SA-cum-GA shall be
responsible for data entry of stack history details in the entry screen of the software on a
daily basis.
7.3.6 The priority of stocks to be issued out of the depot shall be determined on the
basis of the Stack Register.
7.3.7 The Storage Loss of a stack and thereby the storage loss on the total stock
transacted in a RRC/RRC-cum-DSC will be determined on the basis of the stack history
maintained in the Stack Register apart from other parameters prescribed for
ascertaining storage loss.
7.3.8 The detailed guidelines for Storage Loss have been laid down at 7.6 of these
guidelines.
7.4 Periodical Physical Verification of RRC/ RRC-cum-DSC/ CWC/
OSWC
7.4.1 In order to have a proper inventory management of stock, periodical physical
verification shall be carried out in RRC/ RRC-cum-DSC/ CWC/ OSWC.
Schedule of Physical Verification
Designation of
Verifying Officer
RRC/RRC-cum-
DSC assigned
for Verification
Periodicity of
Verification
Due date for
submission of
report
For RRC/RRC-cum-DSC under OSCSC Management
In Charge Officer
RRC/RRC-cum-DSC
Own RRC/RRC-
cum-DSC where
he/she is
deployed
Monthly (after
closing of
transaction on the
last date of each
calendar month)
7
th
of the succeeding
month
ACSO of the Sub-
Division
All the
RRC/RRC-Cum-
DSC in
operation inside
the sub-division.
Each & every depot
once in each
quarter.
Within one week of
verification
CSO-cum-District
Manager/Authorized
ACSO &Assistant
Manager
(Accounts)/Accounts
Staff
All RRC/RRC-
cum-DSC within
the district
At the end of KMS
(30
th
September)
At the end of
Financial year (31
st

March)
1
st
week of October
1
st
week of April
Report to be
maintained at
District office

72
Designation of
Verifying Officer
RRC/RRC-cum-
DSC assigned
for Verification
Periodicity of
Verification
Due date for
submission of
report
For RRC/RRC-cum-DSC under CWC/OSWC Management
Superintendent of
OSWC/ Warehouse
Manager of
CWC/ACSO
For respective
OSWC/CWC
Depot
Monthly (after
closing of
transaction on the
last date of each
calendar month)
7
th
of the succeeding
month
CSO-cum-District
Manager/Authorized
ACSO &Assistant
Manager
(Accounts)/Accounts
Staff
For all
OSWC/CWC
Depot having
space
reservation of
concerned
district
At the end of KMS
(30
th
September)
At the end of
Financial year (31
st

March)
1
st
week of October
1
st
week of April
Report to be
maintained at
District office

7.4.2 Reporting on physical verification shall be made as per the procedure prescribed
by the OSCSC Ltd.
7.4.3 In case of any abnormal loss in any RRC/RRC-Cum-DSC that shall be reported
separately to OSCSC head office.
7.5 Supply of New Standard B Twill (NSBT) Gunny Bags to RRC/ RRC-cum-
DSC/ CWC/ OSWC:
7.5.1 District OSCSC Office shall supply New B.T. Gunny bags to RRC/RRC-cum-
DSC by following the procedures as laid down by the OSCSC in its letter bearing
number S & TL/04/2014-5818 dated 26/03/2014.Such procedure can be modified by the
corporation from time to time
7.5.2 In case of RRC/ RRC-cum-DSC managed by OSCSC, requisition shall be made
by the In Charge Officer of the depot unit basing on number of new stack formed.
7.5.3 Requisition carrying information regarding nature of damage caused to existing
gunny bags (Cut/Torn/Bursting) along with number shall be submitted to district office in
the prescribed format.
7.5.4 At the time of bursting of bags during receipt from Custom Miller, miller will
provide the new B.T. gunny.
7.5.5 New B.T. empty gunny shall be supplied to H & T Contractor for State Level,
Level-I, Level-II & Rake Handling for replacement of damaged gunny bags during
operation. But the cost of the gunny shall be realized from their dues.
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7.5.6 New B.T. gunny bags required for replacement against damaged gunny during
de-stacking shall be supplied as per actual requirement.
7.5.7 Stock account of the supplied new B.T. gunny shall be maintained in the
prescribed format and for unserviceable gunny bags in the prescribed format
7.5.8 The damaged gunny shall be disposed off through auction process by the district
office on monthly basis and the sales proceeds shall be deposited in Corporation
account.
7.5.9 In case of CWC/OSWC, the depot shall submit joint requisition along with the
Authorised Officer for supply of gunny in the prescribed format.
7.5.10 Storage Loss in RRC/RRC-cum-DSC/CWC/OSWC: The detailed guidelines on
storage loss and transit loss have been communicated to district vide OSCSC HO letter
No 7483 dated 26.04.2014 which shall be referred to & followed scrupulously.The
OSCSC may modify the norm as per the requirement.
7.5.11 Maintenance of prescribed stack register for recording stack history and other
documentation as prescribed for determination of periodical storage loss and transit loss
is a pre-condition for availing storage loss or transit loss in a RRC-Cum-DSC unit
operated under OSCSC Ltds own management as well as managed by CWC/OSWC.
7.5.12 In case of CWC/OSWC where the receipt of stock and storage is taken care of
by the CWC/OSWC staff and issue is done by OSCSC staff, the documentation relating
to moisture testing (during receipt and issue) which determines part of storage loss has
to be jointly recorded by both CWC/OSWC staff & OSCSC staff.
7.5.13 In case of RRC-Cum-DSC,periodical stack inspection report and other
documentation as required for determining storage loss and transit loss prescribed in
the above letter(see clause 7.5.9) issued by OSCSC Ltd shall be a precondition for
determining storage loss & transit loss.
7.5.14 The RRC/RRC-Cum-DSC/CWC/OSWC depots shall submit the monthly storage
loss/transit loss report following the prescribed procedures and in the prescribed norms
on liquidated stack during a month.
7.5.15 The table below indicates the admissible storage loss for CWC/OSWC go downs
&for RRC/RRC-Cum-DSC/CWC/OSWC depots.

74
(A) FOR CWC / OSWC GODOWNS INCLUDING GODOWNS UNDER THEIR
MANAGEMENTS AND PEG GODOWNS

a Driage of moisture between 14%
to 15%
Full allowance for weight loss
b Driage of every 1% moisture and
in proportion there of below 14%
0.7 % weight loss for driage of
moisture
c Storage period of 365 days on
proportionate basis
0.2% for storage period
(B) FOR RRC / RRC-CUM-DSC MANAGED BY OSCSC LTD.
a CMR stored up to 3 months 0.1% or actual which ever is less
b CMR stored beyond 3 months up
to 6 months
0.2% or actual which ever is less
c CMR stored beyond 6 months 0.3% or actual which ever is less.
7.5.16 OSCSC HO has communicated the detailed guidelines on Delegation of Power
(DoP) and write off of storage/transit loss vide letter no S & TL/02/2014-7481 dated
26/04/2014.The table below indicates the DoP to write off the storage loss.
DELEGATION OF POWER (DOP) Letter no.S&TL/02/2014/7481 dt.26.04.14
Competent
authority to write
off losses.
Delegation of power for write off of storage / transit losses in rice (%)
For CWC / OSWC
godowns & godown
under their
management
For RRC-cum-DSC managed by OSCSC
District Manager,
OSCSC Ltd.
0.5%
CMR stored up to 3 months 0.1% or actual
whichever is less
CMR stored beyond 3 months up to 6 months
0.2% or actual whichever is less
CMR stored beyond 6 months 0.3% or actual
whichever is less
Additional storage loss of 0.2% for storage period
of 365 days on proportionate basis in case of
genuine long storage beyond 06 months
Managing Director,
OSCSC Ltd.
Above 0.5% up to 1% Beyond admissible shortage up to 1%
Board of Directors
OSCSC Ltd.
Above 1% Above 1%
75
7.5.17 The OSCSC may modify the DoP and procedure of write off proposal as per the
requirement.
7.6 Grievance Reporting & Redressal Mechanism
The citizen can report their grievance by the following methods:
Method 1:The government of Odisha has an e-grievance redressal system called
Sanjog Helpline where Citizens can register grievances through toll free number, fax, e-
mail and throughSanjog Helpline portal from their home/villages. The overall objective is
to provide an interface to the citizensthrough which they can register their grievances
and at a later stage can track and acknowledge itsstatus until the grievance is
redressed.
A. The toll free Telephone no for the Sanjog Helpline: 155335
B. The FAX number for the Sanjog helpline: 0674-2567842
C. The e-mail address for the Sanjog helpline: grievance@sanjoghelpline.in
D. The website for the Sanjog helpline: http://www.sanjoghelpline.in
When reporting grievance, an acknowledgement number will be given to the
beneficiary. Any future correspondence with the authority shall be done by using the
acknowledgement number. The weekly and monthly status report of the proceedings of
the redressal shall be informed to the beneficiary through SMS if provided with a mobile
number else the beneficiary can call up the toll free number and enquire the status by
mentioning the acknowledgement number.
Method 2:The beneficiaries can also approach the concerned personnel of the
Department to report their grievances.
A. Designated officer at the Block Level -Block Development Officer & Marketing
Inspector/Inspector of Supplies
B. Designated officer at the Sub Divisional Level Sub Collector & ACSO
C. Designated officer at the District Level Collector, CSO & ACSO of the
district level
D. Designated officer at the Government From Under Secretary to the level of
Commissioner-cum-Secretary / Principal Secretary
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Now there is a national PDS toll free number 1967. Steps are being initiated to
integrate that number as a toll free Helpline number, so that PDS beneficiaries can
easily log their complaints. Simultaneously, efforts are on to integrate the personnel
information system of the Department with the helpline for a system based response
and up-scaling when a grievance is not solved at a particular level.

7.7 Transparency Portal
FS & CW Department and OSCSC have hosted the following information in the
web portals at www.foododisha.in and www.oscsc.in for awareness of general
public.
A. District/Block/GP/ULB wise Depot List
B. District/Block/GP/ULB wise Dealer List
C. Dealer/Scheme wise Card Position List
D. District Wise Wholesaler/Sub-Wholesaler list for SKO
E. Monthly Allotment Order for Districts
F. Monthly Allotment Order for Blocks
G. Depot Wise Transaction (OB & CB) details
However, as the level of computerisation increases, more and more information
would be hosted for citizens.
Once digitisation of ration cards is completed, the Ration Card Management
System (RCMS) would be hosted in the portals and all ration card related services
would be made available to citizens. Citizen participation is being ensured to bring in
transparency by providing stock dispatch information through SMS alerts at the time of
dispatch to the stakeholders (PRI members and the citizens who have registered their
mobile phone numbers in the transparency portal of the website of the Department
www.foododisha.in). More and more citizens are to be encouraged to register their
mobile phone numbers with the concerned FPS to get SMS alerts when stocks are
moved to that FPS.


77
7.8 Timeline for various activities under DSS for an allotment
month:
The following table details the deadline for various activities for implementing
PDS in an allotment district.
Timeline for various activities under DSS for an Allotment Month (AM)
Table-5
Month Date Activity Responsibility
Previous Month
(AM-2)
11
th
to 30
th
Updating of ration card
assignment among FPS
MI/IS/ACSO and CSO/AP
Preceding month (AM-1) 1
st
-3
rd
SMS reporting of CB of previous
month
FPS Retailer
Preceding month 1
st
-3
rd
Submission of Declaration to
MI/IS/ACSO
FPS Retailer
Preceding month By 5
th
Verifying CB in system with
Declaration
MI/IS/ACSO
Preceding month 7
th
Issue of Scheme wise allotment
order
FS & CW Department
Preceding month 9
th
State level Lifting Plan to be
issued
OSCSC Head office
Preceding month 10
th
Issue of FPS wise Allotment order District Civil Supplies
Office
Preceding month 11
th
District level Lifting Plan to be
issued
District Civil Supplies
Office
Preceding month By 9th Fund Requisition for purchase
from FCI
District CS Office
Preceding month By 13
th
Fund arrangement to
Districts/Deposit in FCI
OSCSC Head office
Preceding month By 15
th
Issue of Release Order (RO) Dispatching District
Preceding month 16
th
-30
th
Lifting to feed the DSCs All Districts, State & Level-
I H&T contractor
Preceding Month By end of
the Month
Lifting from FCI (Wheat or Rice) to
feed the DSC
All Districts, State and
Level-1 H & T Contractor
Preceding month By 17
th
Deposit of cost of PDS items FPS Retailers;
MI/IS/ACSO
Preceding month/
Allotment month-AM
20
th
of PM
to 4
th
of AM
Feeding the Fair Price Shops DSC I/c , Level-II H&T
Contractor
Allotment month 5
th
-30
th
Distribution of PDS items to
beneficiaries
FPS Retailer; Nodal
officers on key dates
Subsequent Month
(AM+1)
6
th
-30
th
25% FPS (15 minimum)
Verification
MI/IS/ACSO
Subsequent Month
(AM+1)
6
th
-30
th
5% FPS(20 minimum) verification Sub Divisional ACSO

Please Note that : 1. Previous Month= 2 months prior to Allotment month
2. Preceding Month= 1 month prior to Allotment month
3. Subsequent Month= 1 month after the Allotment month
4. AM=Allotment Month

78
7.9 List of Annexure
Table-6
Sl
No
Annexure Document Responsibility At
Page
1 Monthly Declaration Form Annexure-1A To be used by FPS Retailer
2 Online Schematic Allotment
Order
Annexure-1B To be generated by FS & CW Dept.
3 FPS wise allotment order Annexure-1C To be generated by CSO at district level
4 Verification Report on
Mandatory Declaration of FPS
Annexure-1D To be used by IS/MI/ACSO
5 State Level Lifting Plan(Rice) Annexure-2A To be generated by HO, OSCSC
6 District Level Lifting Plan
(Rice)
Annexure-2B To be generated by CSO-cum-DM
7 Release Order (Rice) Annexure-2C To be generated by source District CSO-
cum-DM

8 State Level Lifting Plan
(Wheat)
Annexure-2D To be generated by HO, OSCSC
9 District Level Lifting Plan
(Wheat)
Annexure-2E To be generated by Receiving CSO-cum-
DM

10 Retailer Deposit Slip Annexure-3A To be used by FPS Retailer on depositing
of DD at Depot

11 Bulk Consumer deposit Slip Annexure-3B To be used by Bulk Consumer on
depositing of DD at Depot

12 Authorization Letter for Bulk
Consumers
Annexure-3C To be used by Bulk Consumer
13 NEFT Application Form Annexure-4 To be filled by FPS Retailer/BC on
depositing through NEFT

14 Gate Pass-cum-Dispatch Note Annexure-5A To be generated by Depot-in-Charge of
dispatching Depot on issuing of stock to
other Depot by Road Movement

15 Receipt Note Annexure-5B To be generated by Depot-in-Charge of
Receiving Depot on receipt of stock from
other Depot by Road Movement

16 Gate Pass-cum-Dispatch Note
(Commodity Dispatched to
Railway Good Shed/ Siding/
Station)
Annexure-5C To be generated by Depot-in-Charge of
dispatching Depot on issuing of stock to
other Depot by Rail Movement

17 Receipt Note
(Commodity Received from
Railway Good Shed/ Siding/
Station)
Annexure-5D To be generated by Depot-in-Charge of
Receiving Depot on receipt of stock from
other Depot by Rail Movement

18 Stock Transfer Acceptance
Note
Annexure-5E To be generated by Lifting Officer and
depot in charge of receiving depot

19 Receipt Note for Stock Return Annexure-5F To be generated by the Receiving Depot-
in-Charge on receipt of stock from
FPS/BC/BDO/Other Govt. Agency

20 CMR Transit Challan Annexure-6A To be generated by Miller for road
movement of CMR from Mill to Depot Point

21 Analysis Report Cum-
Acceptance Note of CM Rice
Annexure-6B To be generated by the Receiving Depot-
in-Charge on acceptance/rejection of CMR
from Miller

22 Gate Pass cum Transit Pass
for level-II
Annexure-7A To be generated by the Dispatching
Depot-in-Charge on issue of stock to FPS

23 Gate Pass cum Transit Pass
for level-II
Annexure-7A (FCI) To be generated by the Dispatching
Depot-in-Charge on issue of stock to H &
T Contractor Level-II directly from FCI


79
Sl
No
Annexure Document Responsibility At
Page
24 Gate Pass cum Transit Pass
for level-II
Annexure-7A (ST) To be generated by the Dispatching
Depot-in-Charge on issue of stock to FPS
as per the Transfer Request of nearby
depot

25 FPS Acceptance Note Annexure-7B To be generated by the Dispatching
Depot-in-Charge on issue of stock to FPS

26 Gate Pass cum Acceptance
Note
(for issue of Stock to Bulk
Consumers)
Annexure-7C To be generated by the Dispatching
Depot-in-Charge on issue of stock to Bulk
Consumer

27 Specimen Signature of FPS
Retailers
Annexure-7D To be generated by Inspector of Supplies/
Marketing Inspector

28 Scheme Transfer Note Annexure-7E To be generated by the Dispatching
inspector of supply/marketing inspector.

29 Format for Power of Attorney
(PoA)
Annexure-8 To be executed by H & T Contractor
30 Weighment Slip Annexure-9A To be furnished by RRC/RRC-cum-
DSC/CWC/OSWC

31 Weight Check Memo Annexure-9B To be furnished by RRC/RRC-cum-
DSC/CWC/OSWC

32 Bank Draft Receipt Register PDS-1 To be maintained at RRC/RRC-cum-DSC
33 Stock Receipt Register- For
stock received through Level-I
& Sate Level Transport
Contractor
PDS-2 To be maintained at RRC/RRC-cum-DSC
34 CMR receipt register from
custom miller
PDS-3 To be maintained at RRC/RRC-cum-DSC
35 Stock Issue Register (Issue to
FPS Retailer) (A)
PDS-4 To be maintained at RRC/RRC-cum-DSC
36 Stock Issue Register (Bulk
Consumer) (B)
PDS-5 To be maintained at RRC/RRC-cum-DSC
37 Stock Issue Register to depots
(A-Intra District , B-Inter
District)
PDS-6 To be maintained at RRC/RRC-cum-DSC
38 Stock register PDS-7 To be maintained at RRC/RRC-cum-DSC
39 Weighment Register PDS-8 To be maintained at RRC/RRC-cum-DSC
40 R.O. Control Register PDS-9 To be maintained at RRC/RRC-cum-DSC
41 Retailer Control Register PDS-10 To be maintained at RRC/RRC-cum-DSC
42 Level-II H & T Contractor
Control Register
PDS-11 To be maintained at RRC/RRC-cum-DSC
43 Stack Register PDS-12 To be maintained at RRC/RRC-cum-DSC
44 Storage Loss Register PDS-13 To be maintained at RRC/RRC-cum-DSC
45 Once Used Gunny Bag
Register
PDS-14 To be maintained at RRC/RRC-cum-DSC
46 Gunny Account (NSBT) PDS-15 To be maintained at RRC/RRC-cum-DSC
47 Gunny Account (Old Gunny
Bags)
PDS-16 To be maintained at RRC/RRC-cum-DSC
48 Register of Abstract of Stock
Transfer Acceptance Note
PDS-17 To be maintained at RRC/RRC-cum-DSC
49 Bank Draft Receipt & Bank
Deposit Register
PDS-18 To be maintained at District Office
50 Bank Draft Returned Register PDS-19 To be maintained at District Office
51 Stock Register PDS-20 To be maintained at District Office
52 Sales Register PDS-21 To be maintained at District Office
53 RO Register PDS-22 To be maintained at District Office

80
Monthly Declaration Form by FPS Dealer for Allotment Month

Name of the District Fixed date of reporting 26
th
of every month For figures up to 25
th
of allotment month
Name of the FPS: FPS Code
Name of the Block/ULB: Allotment Month: Year:
(Quantity in Quintal)
Sl.
No.
Commodity/Scheme * Balance stock as
on last Allotment
Months reporting
Qty. Received for
the allotment
month**
Total
(3+4)
No of card holders who
received PDS items during
the period
Qty. Issued to
card holders
for the
allotment
month
Closing balance for
the allotment month
For One
Month
For Two
Months
1 2 3 4 5 6A 6B 7 8
1 AAY Rice
2 BPL Rice
3 APL KBK Rice
4 BPL Addl./Spl./ Adhoc
5 BPL/ AAY for Poorest districts
6 Annapurna Rice
7 Rice for Disabled persons
8 Rice for Olive Ridley Conservation
Rice Total
9 Wheat

10 Sugar

Declaration
ukal e pe,i l
* preportingie l d s8is3 l
** Allotmenti FPSppi , le20 Allotment20ppleipp, l
*6 ei egge l
**6 i i egge l
Signature of the FPS Dealer
Certificate on delivery of Allocating TPDS commodities (Food Grain etc) for the month of _____________, 20_______ and their distribution through eligible ration card
holders by FPS during allocation Month

1. This is to certify that the above quantities of TPDS commodities have been allocated and delivered to the Fair Price Shop for the month of ________________________
as mentioned in the Table given above.
2. This is to certify further that the above quantities delivered at the above Fair Price Shop as per column 4 of the above Table have actually been distributed by the FPS to
the number of eligible ration card holders as per column 7A and 7B during the month.
Signature of the Sarpanch of GP/Chairman of ULB With seal
Annexure- 1A
81



Annexure- 1B
Schematic Allotment Order
Commodity/Scheme_______________________________________
Allotment Month:_________________________ Year: ______________
(Quantity in MT)
SL.NO District OB (in MT) No. of Cards Amount of Rice Remarks
1 ANGUL
2 BALASORE
3 BARAGARH
4 BHADRAK


5 BOLANGIR
6 BOUDH
7 CUTTACK
8 DEOGARH
9 DHENKANAL
10 GAJ APATI
11 GANJ AM
12 J AGATSINGHPUR
13 J AJ PUR
14 J HARSUGUDA
15 KALAHANDI
16 KANDHAMAL
17 KENDRAPARA
18 KEONJ HAR
19 KHURDHA
20 KORAPUT
21 MALKANGIRI
22 MAYURBHANJ
23 NAWARANGPUR
24 NAYAGARH
25 NUAPADA
26 PURI
27 RAYAGADA
28 SAMBALPUR
29 SONEPUR
30 SUNDERGARH
Total



Dy. Secretary to Government
82



Annexure- 1C
FPS wise Allotment Order
PANCHAYATA SAMITI OFFICE, _________________________
No._______________________ Dated: __________________________
A stock of Q.___________._______ Kg of Rice alloted vide order No.__________________, Dt ___________________ of Collector,
Angul to this Block for ______________________________is hereby redistributed among the following existing PD retail licensees/P.E.Os
of the G.P.s of this Block as follows. The retail licences are directed to lift the alloted stock and effect onward distribution of the same
amountamong the different beneficiaries in the Govt. fixed price i.e @Rs. 1.00/Kg or free of cost on fixeddate of distribution. Charging
higher premium and less weight delivery shall be punishable as perprovisions of OPDS(Control) order - 2008.
Block Development Officer
________________________, Block

Memo No._________________ / Dated. _____________________
1. Copy Submitted to the Collector / Sub-Collector /Hon'ble M.P./ Hon'ble MLA for favour of information and necessary action.
2. Copy to all Executive Officers of this Block for information and they are requested to give wide publicity in the matter for consumers
awareness.
3. Copy to the S.D.I.P.R.O. for information and he is requested to give wide publicity in the matter.
4. Copy to all PD retail dealers of this Block for information and necessary action.
5. Copy to Block Office notice board for information of all concerned


Block Development Officer
________________________, Block
83



Distribution list
AAY BPL ANP RDP Total
Sl. FPS Dealer
Name
FPS
Code
OB Cards Qty OB Cards QTY OB Cards Qty OB Card QTY














Total

Block Development Officer
________________________, Block
84



Annexure- 1D

Verification of Mandatory Declaration of FPS
(To be maintained by Inspector of Supplies/Marketing Inspector/ACSO)

District: Block/ULB/Sub Division:

Allotment
Month/Year
Sl
No
Name of the FPS Dealer
Verified
Name of the
Villages/Wards tagged
with the FPS Dealer
Date of
Verification
SMS Reporting of
Closing Balance by
FPS
(Yes/No)
Findings of Verification.
Discrepancies if any with
Mandatory Declarationby
FPS
Action Initiated
for major
irregularities
Noticed
1 2 3 4 5 6 7 8





Signature of Inspector of Supplies/Marketing Inspector/ACSO
1. This information shall be maintained on monthly basis after inspection is made on FPS Declaration by concerned M.I./I.S./ACSO.
2. The information shall be maintained in a register and made available at the time of inspection by higher authorities.

85





Abstract of Verification made on FPS Declaration
(To be submitted by Inspector of Supplies/Marketing Inspector/ACSO)

District: Block/ULB/Sub Division:

Allotment
Month/Year
Total number
of GP/Ward in
Block/ULB/Sub
Division
Total
number of
FPS
Dealers
Point in
the
Block/ULB/
Sub
Division
Number of
FPS
Dealers
made SMS
of Closing
Balance
Number of
FPS
Dealers
furnished
Mandatory
Declaration
Number of
FPS dealers
Verified
during the
Month
Percentage
of FPS
dealer
verified
against
total
number of
FPS
dealers
Nature of Discrepancy Found
Action Initiated for
Major Irregularities
Name of the
FPS Dealer
Nature of Discrepancy
Name of
the FPS
Dealer
Action
Initiated
1 2 3 4 5 6 7 8 9 10 11



Signature of Inspector of Supplies/Marketing Inspector/ACSO
1. This abstractshall be based on the register maintained as per Annexure-1B on verification of FPS Declaration by concerned M.I./I.S./ACSO.
2. Copy of the abstract shall be submitted by:
a. Inspector of Supplies and Marketing Inspector to BDO/EO , ACSO and CSO-Cum-DM
b. ACSO to Sub-Collector, CSO-Cum-DM



Annexure- 1E
86



Annexure- 2A
ODISHA STATE CIVIL SUPPLIES CORPORATION LTD
State Level Lifting Plan (SLLP) (Rice)



Allotment Month:_________________________ Year: ______________
Figure in M.T.
Sl.
No.
District Allotment CMR
available at
RRC and
RRC-Cum-
DSC and to
be received
against
pending
D.C. +25%
of pending
D.C
Balance
Requirement
Reserve to
be
maintained
in the
District
Lifting
from FCI
Net
Requirement
from other
District
Net CMR requirement to be lifted from Other District
State Pool
(Own
CMR)
Remarks
Quantity Source District Name of the State Level
/ Level-1 H & T
Contractor/ Rake
Movement
1 2 3 4 5 =(3-4) 6 7 8 =(5+6) -7 9 10 11 12 13







































D.G.M. (Finance) GM (Procurement) G.M. (PDS)

SLLP No

Date

87



Annexure- 2B
ODISHA STATE CIVIL SUPPLIES CORPORATION LTD
_____________________ District
District Level Lifting Plan (DLLP) (Rice)
(Quantity in Quintals)
Allotment Month: Year: Ref. State Level Lifting Plan No. for Rice (2A): Date
Name and Code
of the RRC-cum-
DSC
Requirem
ent
Own CMR
available
and to be
received
against
pending
D.C. +25%
of pending
D.C.
Transportation Arrangement Total
Other District Own District
Dispatching
Depot Name &
Code
Qty. Name of the
State / Level-1 H
& T Cont
ractor
District Depot Name & Code Qty. Name of the H &
T Contractor
1 2 3 4 5 6 7 8 9 10=2=3+5+8





CSO-cum-District Manager
District____________________________
Memo No Date
Copy to:
3. Depot In-charge of OSWC/CWC.____________________________________________________
4. RRC-cum-DSC in-charge, _________________________________________________________
5. BDO/Sub Collector _______________________________________________________________
6. H & T Contractor OSCSC H.O. _____________________________________________________
7. Lifting Officer ____________________________________________________________________
8. ACSO of the Sub-Division __________________________________________________________
9. CSO-cum-D.M. OSCSC Source District________________________________________________
DLLP No

Date


88




Annexure- 2C
ODISHA STATE CIVIL SUPPLIES CORPORATION LTD
_________________ District

RELEASE ORDER FOR RICE

(To be prepared separately for each dispatching RRC & Receiving District)

(For inter/intra District transfer of CMR through State level & level-I H & T Contractor)

Allotment Month/ Reserve Stock: _________________/ Year: ____________
State Level Lifting Plan No for Rice (2A) :No.______________ Dt.:______________
District Level Lifting Plan No of Rice of Receiving District (2B) : No.______________ Dt.:______________

Despatching RRC Receiving
District
(In case of inter
district transfer
Receiving RRC-cum-DSC
Location Code Location

Code Quantity in
Quintals
1 2 3 4 5 6




TOTAL



CSO-cum-District Manager,
OSCSC Ltd., ___________________
(Despatching District)
Memo No.________________ Date___________________
Copy to:
1. Depot In-charge of OSWC /CWC, ___________________________________________________
2. Despatching RRC-cum-DSC in-charge________________________________________________
3. CSO-cum-District Manager, Receiving district.__________________________________________
4. Lifting Officer, receiving district_______________________________________________________
5. H & T Contractor of OSCSC, Head Office.______________________________________________

89



Annexure- 2D
Wheat Stock Return (WSR)-1

Name of the DSC: Depot Code:
Report for the Allotment Month:________________ Year: ______________
Sl No Name of Block & ULB
tagged
No of FPS
in the
Block/ULB
No of APL
wheat
cards in the
Block/ ULB

Monthly
Requirement in
Quintal for the
Block/ ULB
Stock of Wheat
available as on
last day of
allotment month
(in Quintal)
Further
Requirement in
Quintal for
subsequent
Month
1 2 3 4 5 6









Total



Signature of Depot In-Charge
90



Annexure- 2E
Wheat Stock Return (WSR)-2

Name of the District:
Report for the Allotment Month:________________ Year: ______________
Sl No Name of the Depot
(DSC stocking wheat)
Depot
Code
No of
Block/ ULB
tagged

Monthly
Requirement of
tagged Block/
ULBs in Quintal
for the DSC
Closing Balance
of Wheat on last
day of month in
the DSC (in
Quintal)
Further
Requirement in
Quintal
1 2 3 4 5 6









Total


Signature of CSO-cum-DM
91




Annexure- 2F
ODISHA STATE CIVIL SUPPLIES CORPORATION LTD
State Level Lifting Plan (SLLP) - Wheat
(Quantity in Quintals)
Allotment Month:_____________/ Year: ____________



General Manager (PDS)
Sl No District Allotted Quantity Closing Balance of
Wheat at all RRC
and RRC-cum-DSC
as on 20
th
of the
preceding month of
the allotment month
Percentage of
available stock as
at column-4 to
allotted quantity as
at Serial No-3

Quantity to be lifted
from FCI
(To make the stock
availability to 125% of
the allotted quantity
as at Serial No-3)
1 2 3 4 5 6



















92



Annexure- 2E
ODISHA STATE CIVIL SUPPLIES CORPORATION LTD
_____________________ District
District Level Lifting Plan (DLLP)- Wheat
DLLP No Date (Quantity in Quintals)

Allotment Month: Year: State Level Lifting Plan No. for Wheat
(2A):
Date:
Name and Code of the
RRC-cum-DSC
Wheatallotment of
RRC-cum-DSC as per
the tagged Block &
ULB
Closing
Balance at
RRC-cum-DSC
as on 20
th
of
the preceding
month of
allotment month
Percentage of
available stock
as at column-3
to allotted
quantity as at
Serial No-2

Quantity to be lifted
from FCI
( To make the stock
availability to 125% of
the allotted quantity as
at Serial No-2)
Name of the H & T Contractor
1 2 3 4 5 6








CSO-cum-District Manager
District_________________________
Memo No Date
Copy to:
1. Depot In-charge of OSWC /CWC/RRC-cum-DSC I/C
2. ADM/Sub Collector/BDO concerned,
3. All Sub Divisional ACSOs,
4. Handling & Transport Contractor
5. Lifting Officer of OSCSC for FSD, FCI:
6. Area Manager, FCI
93



Annexure-3A
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District_________________________
Dealer Deposit Slip

Allotment
Month

Allotment
Year
Date (DD/MM/YY)
FPS Code
Name of The FPS Dealer
Commodity Details
Sl. No Commodity Quantity
(in Qtl.)
Rate
per Qtl.
Amount
1
AAY Rice
2
BPL Rice
3
RDP Rice
4
APL Wheat
5

6

7

Total Amount
Demand Draft / Pay Order / Bakers Cheque Details
Draft Number
Draft Date
(DD/MM/YY)

Bank & Branch Name
Amount Deposited
In Words :
Full Signature of FPS Dealer
------------------------------------------------------------------------------------------------------------------------------------------
Received the above demand draft for Rupees

In Words


From FPS Dealer for allotment Month
and year on date



Signature of DSC in Charge with Seal

94



Annexure-3A (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: SONEPUR
Dealer Deposit Slip

Allotment Month 0 3 Allotment Year 1 4 Date (DD/MM/YY) 0 3 0 3 1 4
FPS Code 2 9 0 2 W 0 0 7
Name of The FPS Dealer BAPUJI MISSION SKTI
Commodity Details
Sl No Commodity Quantity
(in Qtl.)
Rate
per Qtl.
Amount
1 AAY Rice 17.85 180.00 3213.00
2 BPL Rice 23.80 180.00 4284.00
3 RDP Rice 1.25 180.00 225.00
4 APL Wheat
5
6
7
Total Amount 7722.00
Demand Draft / Pay Order / Bakers ChequeDetails
Draft Number 840862
Draft Date
(DD/MM/YY
0 2 0 3 1 2
Bank & Branch Name SBI Main Branch, Subarnapur
Amount Deposited 7 7 2 2
In Words : Rupees Seven Thousand Seven hundred twenty two Only
Full Signature of FPS Dealer
-----------------------------------------------------------------------------------------------------------------------------------------
Received the above demand draft for Rupees
7 7 2 2
In Words
Rupees Seven Thousand Seven hundred twenty two Only

From FPS Dealer 2 9 0 2 W 0 0 7 for allotment Month 0 3
and year 2 0 1 4 on date 0 3 0 3 1 4



Signature of DSC in Charge/IS or MI of Block/ULB

95






ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: _____________________________
Bulk Consumer Deposit Slip

Allotment Month Allotment Year Date (DD/MM/YY)

Bulk Consumer Code
Name of The Bulk Consumer
Commodity/Scheme
Sl No Type of Institution Commodity
Quantity
(in Qtl.)
Rate
per Qtl.
Amount


Total Amount
Note: Deposit Rate for Bulk Consumer Institution Rice
(Per Qtl.)
Wheat
(Per Qtl.)
ST & SC Hostel Rs.80.00
Welfare Institution Rs. 630.00
NGO ST/SC Rs. 930.00
J ail Rs. 930.00
Adrut Children Homes Rs. 930.00
Police Rs. 930.00 Rs.700.00
Demand Draft Details
Draft Number
Draft Date
(DD/MM/YY)

Bank & Branch Name
Amount Deposited
In Words :
Full Signature of Bulk Consumer
---------------------------------------------------------------------------------------------------------------------------------------------------
Received the above demand draft for Rupees

In Words


From Bulk Consumer



Signature of DSC in Charge/IS or MI of Block/ULB
Annexure-3B
96



Annexure-3B (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: SONEPUR
Bulk Consumer Deposit Slip

Allotment
Month
0 3
Allotment
Year
1 2 Date (DD/MM/YY) 0 3 0 3 1 2
Bulk Consumer Code B G 2 9 0 4 0 2
Name of The Bulk Consumer MAKUNDPUR ASHRAM SCHOOL
Commodity Details
Sl No Commodity Quantity
(in Qtl.)
Rate
per Qtl.
Amount
1 SSD Hostel Rice 12.20 180.00 2196.00
2 Welfare Institution Rice
3 Sports Hostel Rice
4 NGO SC/ST Rice
5 J ail Rice
Total Amount 2196.00
Demand Draft Details
Draft Number 840962
Draft Date
(DD/MM/YY)
0 3 0 3 1 2
Bank & Branch Name SBI Main Branch, Subarnapur
Amount Deposited 2 1 9 6
In Words : Rupees Two Thousand One Hundred Ninety Six Only

Full Signature of Bulk Consumer
-------------------------------------------------------------------------------------------------------------------------------------------
Received the above demand draft for Rupees
2 1 9 6
In Words Rupees Two Thousand One Hundred Ninety Six Only

From Bulk Consumer B G 2 9 0 4 0 2


Signature of DSC in Charge/IS or MI of Block/ULB




97



Annexure-3C

Authorization Letter of Bulk Consumers for receiving the stock

From
______________________
______________________
______________________

To
In Charge Officer, RRC-cum-DSC,
______________________
______________________
______________________

Ref: 1. Allotment month:
2. Allotment order No. of CSO-cum-D.M____________:


Mr.__________________________________ (Name of the authorized person) ______________
(designation) is authorized to receive ______________ Qtls of Rice / Wheat from the depot. The Demand
Draft/Pay Order / Bankers Cheque of Rs._______________ and the deposit slip are enclosed. The Specimen
Signature of the authorized person is as given below.


________________________
Signature of Authorized person Signature of the Head of the Institution
(BULK CONSUMER)
SEAL




98



Annexure-4A
NEFT Application Form (AXIS Bank Module)
Bank:
Branch .. Date: //2012
I wish to transfer a sum of Rs (Rupees) to M/s MD, OSCSC Ltd
maintaining
CA
Account no.
1 3 9 7

Corporate Code FPS CODE
Product
Code
Allotment
Month
Allotment
Year
With Bhubaneswar Branch of Axis Bank Ltd using IFSC No.UTIB0CCH274 (5
th
No is zero) using NEFT facility.
For the amount ofremittance plus your charges.
Amount to be Remitted to MD, OSCSC : Rs .
Service Charge of the Collecting Bank (Axis Bank): Rs 5/-
Total Amount to be Remitted : Rs . .
Bank Charges of the Remitting Bank : Rs .
Total : Rs (Rupees.... Only)
You may transfer the amount as per above details, by debiting my account no.


To be filled in by the Bank

To be filled in by the Applicant
Entered by: ___________________ Signature of the Applicant: ______________
Checked by: ___________________ Name the Applicant: .
Transaction Ref No: _____________ Mobile Number

Please send the confirmation to the above Mobile No through SMS.
--------------------------------------------------------------------------------------------------------------------------------------------
Customer Acknowledgement
Remittance Amt NEFT Charges Total Amount
Amount to be Debited Rs.
Name of the Beneficiary MD,OSCSC Ltd.
Debit Applicants Account

UTR No:



Signature of Bank Official (With Stamp & Date)
99



Annexure-4B
NEFT Application Form (ICICI Bank Module)
Bank:
Branch .. Date: //2012
I wish to transfer a sum of Rs (Rupees) to M/s MD, OSCSC Ltd
maintaining
CA
Account no.


Corporate Code FPS CODE
Product
Code
Allotment
Month
Allotment
Year
With Bhubaneswar Branch of Axis Bank Ltd using IFSC No.UTIB0CCH274 (5
th
No is zero) using NEFT facility.
For the amount ofremittance plus your charges.
Amount to be Remitted to MD, OSCSC: Rs .
Bank Charges of the Remitting Bank : Rs .
Total : Rs (Rupees.... Only)
You may transfer the amount as per above details, by debiting my account no.


To be filled in by the Bank

To be filled in by the Applicant
Entered by: ___________________ Signature of the Applicant: ______________
Checked by: ___________________ Name the Applicant: .
Transaction Ref No: _____________ Mobile Number

Please send the confirmation to the above Mobile No through SMS.
--------------------------------------------------------------------------------------------------------------------------------------------
Customer Acknowledgement
Remittance Amt NEFT Charges Total Amount
Amount to be Debited Rs.
Name of the Beneficiary MD,OSCSC Ltd.
Debit Applicants Account

UTR No:



Signature of Bank Official (With Stamp & Date)
100




ProductCode PDSItem Scheme
10 Rice AllRiceforFPSDealer
11 Rice AAY
12 Rice BPL
13 Rice APLKBK
14 Rice BPLAdditional/Adhoc/Special
15 Rice BPL/AAYforPoorLeftout(PLO)
16 Rice RiceforRORC
17 Rice Annapurna
18 Rice RiceforDifferentlyablePersons(RDP)
19 Rice Relief
21 Rice SSDHostelsBulkConsumer
22 Rice WelfareInstitutionsBC
23 Rice Jail/AdrutCH/NGOSCSTBC
30 Wheat APL
31 Wheat BulkConsumer(Police)
40 Sugar BPL/AAY


Conditions of Transfer
1. Remitting bank shall not be liable for any loss or damaged arising or resulting from the delay on
transmission delivery or non delivery of electronics massage or any mistake, omission or error of
transmission or delivery thereof or in deciphering the massage from any cause what so ever even its
misinterpretation received of the action destination Bank or any act beyond our control.
2. All payment instructions should be checked carefully remitter.
3. Message received after cut-off time will be sent next working day.
101



Annexure-5A
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Gate Pass-cum-Despatch Note
(For Inter District Transfer throughState Level & Level-I H & T Contractor)

1. Gate Pass cum Despatch Note No: 2.Date:
3. Time of Despatch:
4. Name of the Despatching Depot: 5. District:
6. Despatching Depot Code:7. Name of the Receiving Depot: 8.District:
9. Receiving Depot Code:
10. R.O. Details
Month of Allotment
(a).
R.O. details
Despatch Quantity
(in Qtl) as per this
Gate Pass
(d).
Progressive
Despatch till Date
with this Gate Pass
(in Qtl)
(e).
R.O. No & Date
(b).
Quantity
(in Qtl)
(c).


11. Name of the Lifting Officer: 11.A. Designation:
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
13. Name of the H & T Contractor: 13A. Code:
14. Vehicle Registration No:
15. Name of the Driver:
16. Commodity: 16.A. For Rice,Category (Raw/Boiled): 16.B. KMS:
No of Bags
Gross Weight (in Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Tare Weight of Gunny (in Qtl.)
Net Weight (in Qtl.)
17. Mode of Weighment: Weighbridge /10% sample weighment
N.B. 1: The stock of Rice/Wheat confirms to PFA Specification






N.B. 2. Lifting officer is to sign in case of lifting from FCI/ZSD/Other District.1
st
Copy for H & T Contractor/ 2
nd
Copy for Receiving Depot through H & T
Contractor / 3
rd
Copy for counter foil at Despatching Depot
Signature of Despatching
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
Signature of Lifting Officer
102



Annexure-5A [Sample Copy]
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Gate Pass-cum-Despatch Note
(For Inter District Transfer throughState Level & Level-I H & T Contractor)

1. Gate Pass cum Despatch Note No: 0001 2.Date: 07/01/2014
3. Time of Despatch:10:00AM
4. Name of the Despatching Depot: RRC CUM DSC, Sonepur-1 5. District:Sonepur
6. Despatching Depot Code:DP290401
7. Name of the Receiving Depot: RRC CUM DSC, Hatta Chhak 8.District: Angul
9. Receiving Depot Code:DG010101
10. R.O. Details
(a). R.O. No &
(b). Allotment
Month
(c). R.O. Quantity
(in Qtl)
(d). Despatch
Quantity (in
Qtl)as per this
Gate Pass
(e).Progressive
Despatch Till
Datewith this Gate
Pass (in Qtl)
R0001 Dt. 03/01/2014 MAR-2014 2000.00 129.10 129.10


11. Name of the Lifting Officer: Arun Kumar Dehury 11.A. Designation:MI Angul, Block
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
13. Name of the H & T Contractor: LADUKESHWAR AGARWALLA 13A. Code:T113010103
14. Vehicle Registration No: OR15K8188
15. Name of the Driver: B NAYAK
16. Commodity: Rice 16.A. For Rice,Category(Raw/Parboiled): Parboiled 16.B. KMS: 2012-13
No of Bags 260
Gross Weight (in Qtl.) 181.19
Less Tare Weight of Vehicle (in Qtl.) 50.40
Less Tare Weight of Gunny (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10
17. Mode of Weighment: Weighbridge /10% sample weighment
N.B. 1: The stock of Rice/Wheat confirms to PFA Specification






N.B. 2. Lifting officer is to sign in case of lifting from FCI/ZSD/Other District.1
st
Copy for H & T Contractor/ 2
nd
Copy for Receiving Depot through H & T
Contractor / 3
rd
Copy for counter foil at Despatching Depot

Signature of Despatching
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
Signature of Lifting Officer
103




Annexure-5B
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note
1. Receipt Note No: 2.Date & Time of Receipt:
3. Gate Pass-cum-Despatch Note No: 4. Date:
5. Despatching Depot Name: 6.District:
7. Despatching Depot Code:
8. Receiving Depot: 9.District:
10. Receiving Depot Code: 11.Month of Allotment/ Reserve Stock:
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
13. Name of H & T Contractor: 13.A. Code:
14. Vehicle No:
15. Commodity: 15.A. For Rice,Category (Raw/Boiled): 15.B. KMS:
16. Despatched Quantity (as per Despatch Note): ________Bags ________ Qtl.
17. Actual Receipt Details
No of Bags
Gross Weight (In Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Gunny Weight (in Qtl.)
Net Weight (in Qtl.)
Shortage if any (in Qtl.)

18. Mode of weighment: Weighbridge/10% sample weighment.
19. The stock of Rice/Wheat confirms to PFA Specification





1
st
Copy for H & T Contractor/2
nd
Copy for receiving D.M. through H & T Contractor /3
rd
Copy counter foil at receiving Depot

Signature of Receiving Depot In-
Charge
Signature of Driver / H & T
Contractor / Representative


104



Annexure-5B (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note
1. Receipt Note No: 2.Date & Time of Receipt:
3. Gate Pass-cum-Despatch Note No: 0001 4. Date: 07/01/2014
5. Despatching Depot Name: RRC CUM DSC, Sonepur-1 6.District: Sonepur
7. Despatching Depot Code: DP290401
8. Receiving Depot:RRC CUM DSC, Hatta Chhak, 9.District: Angul
10. Receiving Depot Code:DG010101 11.Month of Allotment/ Reserve Stock: MAR-2014
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
13. Name of H & T Contractor:LADUKESHWAR AGARWALLA 13.A.Code:T113010103
14. Vehicle No: OR15K8188
15. Commodity: Rice 15.A. For Rice, Category (Raw/Parboiled): Parboiled 15.B. KMS: 2012-13
16. Despatched Quantity (as per Despatch Note): 260Bags 129.10 Qtl.
17. Actual Receipt Details
No of Bags 260
Gross Weight (In Qtl.) 181.19
Less Tare Weight of Vehicle (in Qtl.) 50.40
Less Gunny Weight (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10
Shortage if any (in Qtl.) Nill

18. Mode of weighment: Weighbridge/10% sample weighment.
19. The stock of Rice/Wheat confirms to PFA Specification





1
st
Copy for H & T Contractor/2
nd
Copy for receiving D.M. through H & T Contractor /3
rd
Copy counter foil at receiving Depot

Signature of Receiving
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
0001 07/01/2014 03:00 PM
105



Annexure-5C
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Gate Pass-cum-Despatch Note
(Commodity Despatched to Railway Good Shed/Siding/Station)
(For State Level & Level-I H & T Contractor)
1. Gate Pass cum Despatch Note No: 2.Date:
3. Time of Despatch:
4. Name of the Despatching Depot: 5. District:
6. Despatching Depot Code:
7. Receiving District:
8. R.O. Details
(a). R.O. No & Date (b). Month of
Allotment/
Reserve Stock
(c). R.O. Quantity
(in Qtl)
(d). Despatch
Quantity (in Qtl) in
this Gate Pass
(e).Progressive
Despatch Till
Datewith this Gate
Pass (in Qtl)


9. Name of the Railway Good Shed/Siding/Station:
10. Name of the Lifting Officer: 11. Designation:
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
13. Name of the H & T Contractor: 13A. Code:
14. Vehicle Registration No:
15. Name of the Driver:
16. Commodity: 16.A. Category (For Rice): 16.B. KMS:
No of Bags
Gross Weight (in Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Tare Weight of Gunny (in Qtl.)
Net Weight (in Qtl.)
17. Mode of Weighment : Weighbridge /10% sample weighment
N.B. 1: The stock of Rice/Wheat confirms to PFA Specification





N.B. 2. Lifting officer is to sign in case of lifting from FCI/ZSD/Other District. 1
st
Copy for H & T Contractor/ 2
nd
Copy for Receiving Depot
through H & T Contractor / 3
rd
Copy for counter foil at Despatching Depot

Signature of Despatching
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
Signature of Lifting Officer
106



Annexure-5C [Sample Copy]
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Gate Pass-cum-Despatch Note
(Commodity Despatched to Railway Good Shed/Siding/Station)
(For State Level & Level-I H & T Contractor)
1. Gate Pass cum Despatch Note No: 0001 2.Date: 07/01/2014
3. Time of Despatch: 10:00AM
4. Name of the Despatching Depot: OSWC, Kesinga 5. District: KALAHANDI
6. Despatching Depot Code: DW150801
7. Receiving District: CUTTACK
8. R.O. Details
(a). R.O. No & Date (b). Month of
Allotment/
Reserve Stock
(c). R.O. Quantity
(in Qtl)
(d). Despatch
Quantity (in Qtl) in
this Gate Pass
(e).Progressive
Despatch Till
Datewith this Gate
Pass (in Qtl)
R0001 Dt. 03/01/2014 MAR-2014 20000 129.10 129.10

9. Name of the Railway Good Shed/Siding/Station: Kesinga
10. Name of the Lifting Officer: Arun Kumar Dehury 11. Designation MI Angul, Block
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
13. Name of the H & T Contractor: NILAMADHAB KHUNTIA 13A. Code: T1071207
14. Vehicle Registration No: OR15K8188
15. Name of the Driver: B NAYAK
16. Commodity: Rice 16.A. For Rice, Category (Raw/Parboiled): Parboiled 16.B. KMS: 2012-13
No of Bags 260
Gross Weight (in Qtl.) 181.19
Less Tare Weight of Vehicle (in Qtl.) 50.40
Less Tare Weight of Gunny (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10
17. Mode of Weighment : Weighbridge /10% sample weighment
N.B. 1: The stock of Rice/Wheat confirms to PFA Specification




N.B. 2. Lifting officer is to sign in case of lifting from Other District. 1
st
Copy for H & T Contractor/ 2
nd
Copy for Lifting officer / 3
rd
Copy
for counter foil at Despatching Depot


Signature of Despatching
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
Signature of Lifting Officer
107



Annexure-5D
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note
(Commodity Received from Railway Good Shed/Siding/Station)
1. Receipt Note No: 2.Date & Time of Receipt:
3. Name of the Railway Good Siding/Shed:
4. Railway Receipt No: 5. Wagon No:
6. Challan No & Date:
7. Receiving Depot: 8.District:
9. Receiving Depot Code:DS071802 10.Month of Allotment/ Reserve Stock:
11. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
12. Name of H & T Contractor: 12.A. Code:
13. Vehicle No:
14. Commodity: 14.A.For Rice, Category (Raw/Parboiled): 14.B. KMS
15. Despatched Quantity (as per Challan): ____________ Bags _______ Qtl.
16. Actual Receipt Details
No of Bags
Gross Weight (In Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Gunny Weight (in Qtl.)
Net Weight (in Qtl.)
Shortage if any (in Qtl.)

17. Mode of weighment: Weighbridge/10% sample weighment.
N.B. The stock of Rice/Wheat confirms to PFA Specification





1
st
Copy for H & T Contractor/2
nd
Copy for receiving D.M. through H & T Contractor /3
rd
Copy counter foil at receiving Depot
Signature of Receiving Depot In-
Charge
Signature of Driver / H & T
Contractor / Representative


108



Annexure-5D (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note
(Commodity Received from Railway Good Shed/Siding/Station)
1. Receipt Note No: 2.Date & Time of Receipt:
3. Name of the Railway Good Siding/Shed: CUTTACK
4. Railway Receipt No: RR12289/2014 5. Wagon No: BN00019
6. Challan No & Date: 2567 / 10/01/2014
7. Receiving Depot:OSCSC OWN GODOWN, Jagatpur 8.District: CUTTACK
9. Receiving Depot Code:DS071802 10.Month of Allotment/ Reserve Stock: MAR-2014
11. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
12. Name of H & T Contractor: NILAMADHAB KHUNTIA 12.A.Code: T113070702
13. Vehicle No: OR15K8188
14. Commodity: Rice 14.A.For Rice, Category (Raw/Parboiled): Parboiled 14.B. KMS: 2012-13
15. Despatched Quantity (as per Challan): 260Bags 129.10 Qtl.
16. Actual Receipt Details
No of Bags 260
Gross Weight (In Qtl.) 181.19
Less Tare Weight of Vehicle (in Qtl.) 50.40
Less Gunny Weight (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10
Shortage if any (in Qtl.) Nill

17. Mode of weighment: Weighbridge/10% sample weighment.
N.B. The stock of Rice/Wheat confirms to PFA Specification






1
st
Copy for H & T Contractor/2
nd
Copy for receiving D.M. through H & T Contractor /3
rd
Copy counter foil at receiving Depot

Signature of Receiving
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
0001
10/01/2014 10:00 AM
109



Annexure-5E
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Stock Transfer Acceptance Note (To be issued by Lifting Officer)
(For State Level/Level-I H & T Contractor)
For Commodity (Rice/Wheat/Sugar)

Book No:

1.A. Acceptance Note No

1.B. Despatch Date

2A. Despatching Depot (FCI/ZSD/Base RRC) 2.B.Code
3A. Receiving Depot Location 3.B.Code
4.A. Name of the H & T Contractor 4.B.Code
5. R.O. No Dated Qty in Qtl.
Details of commodity despatched & received
Sl.
No
Vehicle Regd. No Despatch Details Receipt Details to be filled by receiving
Depot I/C
Bags Qty in Qtl. Gate Pass cum
Despatch Note No
Bags Qty in Qtl. Receiving Date
1
2
3
4
5
6
7
8
9
10
Total
Shortage, if any on total receipt (to be filled by receiving depot I/C)

Signature of the Lifting Officer Signature of the H&T Contractor/
Driver/ Representative
Signature of the Receiving Depot
in-Charge
Name Name Name
Designation (In case of Driver/ Representative) Designation
NB
i. To be prepared in 04 copies with running serial from 0001 for despatch of total stock for the day to one Depot
ii. One Acceptance Note for despatch to one Depot. If more than 10 vehicles despatched on a day to one Depot additional Acceptance
Note to be used. Grand Total of Bags and Qtls of all such Acceptance Notes to be mentioned in the last Acceptance Note.
iii. One vehicle to be despatched only once on a day to a particular Depot from FCI/Base RRC/ZSD.
iv. 03 copies of the Acceptance Note to be sent to receiving Depot through H & T Contactor. Last vehicle despatched to a Depot shall
carry the Acceptance Note
v. a. 1
st
Copy (Pink)- Return copy from receiving Depot to Lifting Officer through H & T Contractor
b. 2
nd
Copy (Yellow) - Receiving Depot copy
c. 3
rd
Copy (Green) H & T Contractor copy
d. 4
th
Copy (White) Book copy (Lifting Officer copy)
110



Annexure-5F
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note for Stock Return

1. Receipt Note No: 2.Date & Time of Receipt:
3. Receiving Depot:

4. Code:

5. Stock Received From

6. Code:


7. Scheme/Commodity wise Return Particular (If Applicable) 8. Commodity wise Summary
Sl. No Scheme/ Commodity Bag Quantity (In
Qtl.)
Commodity/
Category
Bag Quantity (In
Qtl.)
1 Rice (Parboiled)
2 Wheat
3 Sugar
4
5
Total
9. For return the stock, transportation is done by: OSCSC/ Agency (To whom stock was issued).
If stock is returned through H & T Contractor.
10. Name of H & T Contractor: 11. Code:
12. Vehicle No: 13. Name of the Driver:
14. Abstract of Commodities
15. Weighment Details
Sl
No
Commodity
Raw/Parboiled
for Rice
KMS(For
Rice)
Bag Quantity No of Bags

A

Gross Weight of Vehicle (in Qtl.)

B

Less Tare Weight of Vehicle (in Qtl.)

C

Less Tare Weight of Gunny (in Qtl.)



Net Weight (in Qtl.)

TOTAL
16. Mode of weighment: Weighbridge / 10% sample weighment.




Signature of Receiving
Depot In-Charge
Full Signature of Authorized Representative
from whom stock is returned


111



Annexure-5F (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Receipt Note forStock Return

1. Receipt Note No: 2.Date & Time of Receipt:
3. Receiving Depot:
RRC-cum-DSC, Sonepur-I
4. Code:
DP290401
5. Stock Received From
BDO, ULLUNDA
6. Code:
2906

7. Scheme/Commodity wise Return Particular (If Applicable) 8. Commodity wise Summary
Sl. No Scheme/ Commodity Bag Quantity (In
Qtl.)
Commodity/
Category
Bag Quantity (In
Qtl.)
1 Flood Rice 350 173.00 Rice (Parboiled) 350 173.00
2 Wheat
3 Sugar
4
5
Total 350 173.00
9. For return the stock, transportation is done by: OSCSC/ Agency (To whom stock was issued).
If stock is returned through H & T Contractor.
10. Name of H & T Contractor: 11. Code:
12. Vehicle No: CG04A 3489 13. Name of the Driver:B SUNA
14. Abstract of Commodities
15. Weighment Details
Sl
No
Commodity
Raw/Parboiled
for Rice
KMS(For
Rice)
Bag Quantity No of Bags

A

Gross Weight of Vehicle (in Qtl.)

B

Less Tare Weight of Vehicle (in Qtl.)

C

Less Tare Weight of Gunny (in Qtl.)



Net Weight (in Qtl.)

TOTAL
16. Mode of weighment: Weighbridge / 10% sample weighment.






Signature of Receiving
Depot In-Charge
Full Signature of Authorized Representative
from whom stock is returned
0001
04/02/2014 10:30AM
112



Annexure-5G
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Gate Pass-cum-Despatch Note
(For Intra-District Stock Transfer through Level-I H & T Contractor)

1. Gate Pass cum Despatch Note No: 2.Date:
3. Time of Despatch:
4. Name of the Despatching Depot: 5. District:
6. Despatching Depot Code:
7. Name of the Receiving Depot: 8.District:
9. Receiving Depot Code:
10. DLLP Details
(a). DLLP No & Date
(b). Month of
Allotment
(c). DLLP
Quantity(in Qtl)
for Despatching
Depot
(d). Despatch
Quantity (in Qtl)as
per this Gate
Pass
(e).Progressive
Despatch till
Datewith this Gate
Pass (in Qtl)



11. Name of the Lifting Officer: 11.A. Designation:
12. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
13. Name of the H & T Contractor: 13A. Code:
14. Vehicle Registration No:
15. Name of the Driver:
16. Commodity: 16.A. For Rice, Category (Raw/Boiled): 16.B. KMS:
No of Bags
Gross Weight (in Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Tare Weight of Gunny (in Qtl.)
Net Weight (in Qtl.)
17. Mode of Weighment: Weighbridge /10% sample weighment
N.B. 1: The stock of Rice/Wheat confirms to PFA Specification






N.B. 2. Lifting officer is to sign in case of lifting from ZSD/Base RRC.1
st
Copy for H & T Contractor/ 2
nd
Copy for Receiving Depot through H & T
Contractor / 3
rd
Copy counterfoil at Despatching Depot

Signature of Despatching
Depot In-Charge
Signature of Driver / H & T
Contractor / Representative
Signature of Lifting Officer
113



Annexure-6A
CMR Transit Challan *

1. Challan No: 2. Date:

Miller Details
3 Name of the Custom Miller
4 Address/District
5 Miller Code

Depot Details
6 Name of the Receiving Depot/District
7 Receiving Depot Code

8
Name of the State Agency (OSCSC,
NAFED, MARKFED, TDCC)

9 Delivery Certificate No& Date 10.KMS

11
If paddy procured from other district
(Specify the district name)

12.Variety
(Parboiled/Raw)

13 Gunnies Supplied by OSCSC/Miller

Vehicle Details
14 Vehicle Registration No

15
Name of the Driver


Lot Details
16 Lot Serial Number 17.No of Bags @ 50 kg


Total

_______________________________________________________________________
(To be filled in by depot in Charge)
Received ______________ no of bags of CMR from
____________________________________________ vide challan No.___________
on_______________. The quality and quantity of the CMR received shall be checked and recorded in
the Acceptance Note.


NB. 1. It is to be printed & used by millers for transportation CMR to RRCs/2. It is to be submitted in two copies. One copy is to be
returned to the miller and second copy to be retained by Depot in Charge/3*. One CMR Transit Challan shall be prepared for one
vehicle/4. If one vehicle is carrying stock of two lots, then it is to be mentioned under Lot No.
Seal & Signature of Depot In charge/ Representative
Seal & Signature of the Miller/ Authorized Representative
114



Annexure- 6B
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District________________________
ACCEPTANCE NOTE-CUM-ANALYSIS REPORT OF CM RICE

1. Acceptance Note No: 2.Date:
3. Name of the Rice Receiving Center (RRC): 4.Depot Code:
5. KMS:
6. Name of the Agency:
7. Name of the Custom Miller:
8. Miller Code: 9.DC No: 10.Lot Number:
11. Paddy Procured District:
12. Vehicle Details
Sl. No Vehicle Registration No No of Bags


13. No of Bags: 13A. Gunnies Supplied by OSCSC: Miller:
14. Variety (Common / Grade-A - Raw/Parboiled):
15. Result of Analysis/ Re-Analysis
Sl. No Refractions Result Sl. No Refractions Result
1 Foreign Matter 7 Chalky Grain
2 Total Broken 8 Red Grain
3 Broken 9 Admixture of Lower Class
4 Small Broken 10 Dehusked Grain
5 Damaged/Slightly
Damaged
11 Moisture Content
6 Discoloured Grain
16. Accepted/Rejected:
17. Value-cut to be made for __________ Qtl.

Gross Weight (in Quintal):
Less Tare Weight of Vehicle (in Quintal):
Less Tare Weight of Packing Material (in Quintal
Net Weight of CMR (in Quintal):
Mode of weighment: Weighbridge / 10% sample weighment



Seal & Signature of the
Depot In-Charge
Signature of the Miller/ Authorized
Representative with Seal
1
st
Copy for Miller/ 2
nd
Copy for Depot/ 3
rd
Copy to District Manager Office
Seal & Signature of Quality Analyst Only
in case of OSCSC managed RRC
115



Annexure- 6B (Sample copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: SONEPUR
ACCEPTANCE NOTE-CUM-ANALYSIS REPORT OF CM RICE
1. Acceptance Note No: 0354 2.Date:16/01/2014
3. Name of the Rice Receiving Center (RRC): RRC, Sonepur-1 4.Depot Code:DP290401
5. KMS: 2013-14
6. Name of the Agency: OSCSC
7. Name of the Custom Miller: MITTAL RICE MILL
8. Miller Code:M290403 9.DC No:D290011 10.Lot Number: M290403/1
11. Paddy Procured District: SONEPUR
12. Vehicle Details
Sl.
Vehicle Registration No No of Bags
1 CG-04-ZA4522 200
2 OR-15Q-9303 200
13. No of Bags: 400 13A. Gunnies Supplied by OSCSC:400 Miller:0
14. Variety (Common / Grade-A - Raw/Parboiled): Parboiled
15. Result of Analysis/ Re-Analysis
Sl. No Refractions Result Sl. No Refractions Result
1 Foreign Matter 0.40 7 Chalky Grain
2 Total Broken 13.30 8 Red Grain 2.10
3 Broken 13.00 9 Admixture of Lower Class
4 Small Broken 0.30 10 Dehusked Grain 11.20
5 Damaged/Slightly
Damaged
3.20 11 Moisture Content 13.70
6 Discoloured Grain 4.30
16. Accepted/Rejected: Accepted
17. Value-cut to be made for 0.00 Qtl.

Gross Weight (in Quintal): 363.20
Less Tare Weight of Vehicle (in Quintal): 161.10
Less Tare Weight of Packing Material (in Quintal 2.60
Net Weight of CMR (in Quintal): 199.50
Mode of weighment: Weighbridge / 10% sample weighment



Seal & Signature of the
Depot In-Charge
Signature of the Miller/ Authorized
Representative with Seal
1
st
Copy for Miller/ 2
nd
Copy for Depot/ 3
rd
Copy to District Manager Office
Seal & Signature of Quality Analyst Only
in case of OSCSC managed RRC
116



Annexure- 6C
DELIVERY CERTIFICATE
Name of the District : ANGUL KMS Year : 2013-2014
Order No. : DCR010063 Date: 07-JUL-2014
1. The Custom Miller M/s KRISHNA PADDY & FOOD PRODUCTS PVT. LTD.
Miller Code M010101 agreed for Custom Milling of paddy on behalf of OSCSC
(ANGUL) is allowed to deliver Qtls. 2000 of BOILED rice.
2. The delivery shall be made at the following depot:
Sl. No Depot Name Depot Code No of Lots Quantity Qtl
1
ANGUL DW010102 10 2000

3. This Delivery Certificate is issued on the basis of Verification Report submited
by the Authorized Officer of the said Mill.
RRC FCI Total
a Progressive quantity of CMR for which DC
issued
33600 4320 37920
b Progressive quantity of CMR delivered
27657.94 4309.144 31967.084
c Balance to be delivered
5942.06 10.856 5952.916
In addition to the above, it is further certified that:-
1. The Agency has purchased the paddy at the Minimum Support Price fixed by
the Govt. of India for the KMS 2013-2014. (Common Paddy - Rs 1310/- Gr. 'A'
Paddy - Rs 1345/- per Qtl.)
2. The complete and correct accounts have been maintained in respect of the
quality of paddy delivered by the agency, the quantity milled and the quantity of
Rice which the Custom Miller is authorized to deliver as CMR.
3. The paddy has been purchased by the Agency or it's Commission Agents
directly from the farmers.
4. The Custom Milled Rice during the KMS is only from the Paddy purchased by
the Agency during the KMS which has been fixed from 1st Oct'13 to 31st
Sep'14.


Full Name, Designation and Signature of District Manager
117



Annexure-7A
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: _______________
Gate Pass-cum-Transit Pass
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 2. Date & Time of Departure:
3. Name of the Despatching Depot: 4. Code:
5. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
6. Name of the H & T Contractor: 7. Code:
8. Vehicle Registration No: 9. Name of the Driver:
10. Despatch Details
Sl.
No
Name of the FPS Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1

2

3

4

5

6

7


11. Abstract of Commodities
12. Weighment Details
Sl
No
Commodity
Raw/Parboiled
for Rice
KMS(For
Rice)
Bag Quantity No of Bags

A
Gross Weight of
Vehicle (in Qtl.)

B
Less Tare Weight of
Vehicle (in Qtl.)

C
Less Tare Weight of
Gunny (in Qtl.)



Net Weight (in Qtl.)

TOTAL
N.B.: The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.




1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for CWC/OSWC/ 3
rd
Copy counterfoil at Despatching Depot

Signature of Depot
In-Charge / Representative
Signature of Driver / H & T
Contractor / Representative
Signature of the Manager Warehouse,
CWC/ Supt. Warehouse OSWC
118



Annexure-7A (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: Sonepur
Gate Pass-cum-Transit Pass
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 0001 2. Date & Time of Departure:
07/01/2014, 04:00PM
3. Name of the Despatching Depot: RRC CUM DSC, Sonepur-1 4. Code:DP290401
5. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
6. Name of the H & T Contractor: BALADEV PRASAD KARMI 7.Code:T213292902
8. Vehicle Registration No: OR15K8188 9. Name of the Driver: B NAYAK
10. Despatch Details
Sl.
No
Name of the FPS Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1 BAPUJIMISSIONSAKTI[2902W007] BIRMAHARAJPUR AAYRice MAR2012 48 23.80
2 MAAWSHG,BADAKHAMAR[2902W020] BIRMAHARAJPUR BPLRice MAR2012 103 51.25
3 E.O.SUBALAYAGP[2902G006] BIRMAHARAJPUR BPLRice MAR2012 14 7.00
4 E.O.KENSHRIAPALIGP[2902G004] BIRMAHARAJPUR BPLRice MAR2012 71 35.45
5 E.O.PITAMAHULGP[2902G008] BIRMAHARAJPUR BPLRice MAR2012 24 11.60
6

7


11. Abstract of Commodities
12. Weighment Details
Sl
No
Commodity
Raw/Parboiled
for Rice
KMS(For
Rice)
Bag Quantity No of Bags 260
A
Gross Weight of
Vehicle (in Qtl.)
181.19
B Rice (Parboiled) 2013-14 260 129.10
Less Tare Weight of
Vehicle (in Qtl.)
50.40
C
Less Tare Weight of
Gunny (in Qtl.)
1.69


Net Weight (in Qtl.) 129.10
TOTAL
N.B.: The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.




1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for CWC/OSWC/ 3
rd
Copy for counter foil at Despatching Depot
Annexure-7A-(FCI)
Signature of Depot
In-Charge / Representative
Signature of Driver / H & T
Contractor / Representative
Signature of the Manager Warehouse,
CWC/ Supt. Warehouse OSWC
119



ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: ______________________
Gate Pass-cum-Transit Pass (For FPS Lifting directly from FCI Depot)
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 2. Date & Time of Departure:
3. Name of the Despatching Depot: 4. Code:
5. R.O.Details
(a).R.O. No
& Date
(b).R.O.
Quantity (in Qtl)
(c). Progressive Stock
Lifted till issue of Current
Transit Pass (in Qtl)
(d). Stock lifted
in current transit
pass (in Qtl)
(e). Total Stock lifted
with this transit Pass
(in Qtl)
[c+d]
(f).Balance
Stock to be
lifted (in Qtl)
[b-e]

6. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
7. Name of the H & T Contractor: 8. Code:
9. Vehicle Registration No: 10. Name of the Driver:
10. Despatch Details
Sl.
No
Name of the FPS Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1

2

3

4

5

6

7


11. Abstract of Commodities
12. Weighment Details
Sl
No
Commodity
Raw/Parboiled
for Rice
KMS(For
Rice)
Bag Quantity No of Bags

A
Gross Weight of
Vehicle (in Qtl.)

B
Less Tare Weight of
Vehicle (in Qtl.)

C
Less Tare Weight of
Gunny (in Qtl.)



Net Weight (in Qtl.)

TOTAL
N.B.: The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.




1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for CWC/OSWC/ 3
rd
Copy counterfoil at Despatching Depot

Signature of Depot
In-Charge / Representative
Signature of Driver / H & T
Contractor / Representative
Signature of the Manager Warehouse,
CWC/ Supt. Warehouse OSWC
120



Annexure-7A-(FCI) (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: CUTTACK
Gate Pass-cum-Transit Pass(For FPS Lifting directly from FCI Depot)
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 0001 2. Date & Time of Departure: 07/01/2014, 04:00PM
3. Name of the Despatching Depot:SWC JAGATPUR 4. Code:DW071804
5. R.O. Details
(a).R.O. No & Date (b).R.O.Quanti
ty (in Qtl)
(c). Progressive
Stock Lifted till
issue of
Current Transit
Pass (in Qtl)
(d). Stock
lifted in
current transit
pass (in Qtl)
(e). Total Stock
lifted with this
transit Pass (in
Qtl)
[c+d]
(f).Balance
Stock to be lifted
(in Qtl)
[b-e]
R0001Dt. 03/01/2014 2000.00 0.00 129.10 129.10 1870.90
6. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
7. Name of the H & T Contractor: BALADEV PRASAD KARMI 8. Code:T213070702
9. Vehicle Registration No: OR15K8188 10. Name of the Driver: B NAYAK
11. Despatch Details
Sl. No Name of the FPS /Bulk Consumer Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1 BABITA CHIMANKA [0718P337] CUTTACK MC APL Wheat MAR-2012 48 23.80
2 SMT. J AI DEI [0718P316] CUTTACK MC APL Wheat MAR-2012 103 51.25
3 ASHOK KUMAR SEN [0718P339] CUTTACK MC APL Wheat MAR-2012 14 7.00
4 SAROJ KUMAR MALLICK [0718P320] CUTTACK MC APL Wheat MAR-2012 71 35.45
5 PAWAN KUMAR KEYAL [0718P322] CUTTACK MC APL Wheat MAR-2012 24 11.60
6
7
8
9
10
12. Abstract of Commodities 13. Weighment Details
Sl. No Commodity
For Rice,
KMS
Bag Quantity No of Bags 260
A Gross Weight of Vehicle (in Qtl.) 181.19
B Less Tare Weight of Vehicle (in Qtl.) 50.40
C Wheat 260 129.10 Less Tare Weight of Gunny (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10
N.B.: The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.


1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for CWC/OSWC/ 3
rd
Copy for counter foil at Despatching Depot
Signature of Depot
In-Charge / Representative
Signature of Driver / H & T
Contractor / Representative
Signature of the Manager Warehouse,
CWC/Supt. Warehouse OSWC
121



Annexure- 7A (TR)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: ________________________
Gate Pass-cum-Transit Pass(To be used only incase of non-availability of PDS stock at DSC)
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 2. Date:
3. Transfer Request From (DSC): 4. Code:
5. Despatching Depot (DSC/RRC): 6. Code:
7. Transportation Done through (H & T Contractor/ Mobile Van/ Other):
If Transportation through H & T Contractor
8. Name of the H & T Contractor: 9. Code:
10. Vehicle Registration No: 11. Name of the Driver:
12. Despatch Details
Sl. No Name of the FPS /Bulk Consumer Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1
2
3
4
5
6
7
8
9
10
13. Abstract of Commodities 14. Weighment Details
Sl. No Commodity
For Rice,
KMS
Bag Quantity No of Bags
A
Gross Weight of Vehicle (in
Qtl.)

B
Less Tare Weight of Vehicle
(in Qtl.)

C
Less Tare Weight of Gunny
(in Qtl.)

TOTAL Net Weight (in Qtl.)

15. Date & Time of Departure from Despatching Depot:
16. The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.
N.B.: 1. Requesting Depot will fill up to the Despatching Details (1 to 12) and the Despatching Depot will fill the rest
(13 and 16).
2. Issue of stock will not be reflect in the Stock Book by requesting Depot and to be shown in all other related
document.
3. Issue of stock will be shown in Despatching Depot Stock Book.



1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for the Transferring Depot /3
rd
Copy for counter foil at Requesting
Depot
Signature of Driver / H & T
Contractor / Representative
Signature of Requesting Depot
In-Charge / Representative
Signature of Despatching Depot
In-Charge / Representative
122



Annexure- 7A-(ST) (Sample Copy)
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
District: Sonepur
Gate Pass-cum-Transit Pass(To be used only incase of non-availability of PDS stock at DSC)
(For Level-II H & T Contractor)
1. Gate Pass cum Transit Pass No: 0001 2. Date: 04/01/2014
3. Transfer Request From (DSC): RRC CUM DSC, Sonepur-1 4. Code:DP290401
5. Despatching Depot (DSC/RRC): RRC CUM DSC, Sonepur-II 6. Code:DP290402
7. Transportation Done through (H & T Contractor/ Mobile Van/ Other): H & T Contractor
If Transportation through H & T Contractor
8. Name of the H & T Contractor: BALADEV PRASAD KARMI 9. Code:T213292905
10. Vehicle Registration No: OR15K8188 11. Name of the Driver: B NAYAK
12. Despatch Details
Sl. No Name of the FPS /Bulk Consumer Block/ULB
Commodity/
Scheme
Month of
Allotment
Bag
Quantity
(In Qtl.)
1 BAPUJ I MISSION SAKTI [2902W007] BIRMAHARAJ PUR AAY Rice MAR-2012 48 23.80
2 MAA WSHG, BADAKHAMAR [2902W020] BIRMAHARAJ PUR BPL Rice MAR-2012 103 51.25
3 E.O. SUBALAYA GP [2902G006] BIRMAHARAJ PUR BPL Rice MAR-2012 14 7.00
4 E.O. KENSHRIAPALI GP [2902G004] BIRMAHARAJ PUR BPL Rice MAR-2012 71 35.45
5 E.O. PITAMAHUL GP [2902G008] BIRMAHARAJ PUR BPL Rice MAR-2012 24 11.60
6
7
8
9
10
13. Abstract of Commodities 14. Weighment Details
Sl. No Commodity
For Rice,
KMS
Bag Quantity No of Bags 260
A Rice (Raw) Gross Weight of Vehicle (in Qtl.) 181.19
B Rice (Parboiled) 260 129.10 Less Tare Weight of Vehicle (in Qtl.) 50.40
C Wheat Less Tare Weight of Gunny (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10

15. Date & Time of Departure from Despatching Depot:04/01/2014, 04:00PM
16. The stock of Rice & Wheat confirm to PFA Specification
Receive the stock on _____________ (100%/10%) weighment.
N.B.: 1. Requesting Depot will fill up to the Despatching Details (1 to 12) and the Despatching Depot will fill the rest
(13 and 16).
2. Issue of stock will not be reflect in the Stock Book by requesting Depot and to be shown in all other related
document.
3. Issue of stock will be shown in Despatching Depot Stock Book.


1
st
Copy for Level II H & T Contractor/ 2
nd
Copy for the Despatching Depot /3
rd
Copy for counter foil at Requesting
Depot
Signature of Despatching Depot
In-Charge / Representative
Signature of Requesting Depot
In-Charge / Representative
Signature of Driver / H & T
Contractor / Representative
123



Annexure- 7B
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
FPS Acceptance Note
Gate Pass-cum-Transit Pass No: Acceptance Note No:
Despatching Depot: Depot Code:
Name of the FPS: FPS Code: Block/ULB:
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: Vehicle No: Name of the Driver:
Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1

2



3



4



5






FPS Acceptance Note
Gate Pass-cum-Transit Pass No: Acceptance Note No:
Despatching Depot: Depot Code:
Name of the FPS: FPS Code: Block/ULB:
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: Vehicle No: Name of the Driver:

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1

2



3



4



5




Mode of weighment: weighbridge / 10%sample weighment



Signature of DSC In-Charge
Signature of Driver/ Level-II H&TContractor/Representative
FPS Dealer Copy
Signature of FPS Owner
with Seal
Signature of Witness
1.
2.
07/03/2012 10:30 AM
DSC Copy
Signature of DSC In-
Charge
Signature of Driver
07/03/2012
N.B. Acceptance Note No. shall be written by Depot in-charge/Representative & it will be same for all four copies. Despatch details to be filled by
Depot in-charge and receipt details will be filled by FPS Dealer
124



FPS Acceptance Note
Gate Pass-cum-Transit Pass No: Acceptance Note No:
Despatching Depot: Depot Code:
Name of the FPS: FPS Code: Block/ULB:
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: Vehicle No: Name of the Driver:

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shoratage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1

2
3
4
5

Mode of weighment: weighbridge / 10%sample weighment




FPS Acceptance Note
Gate Pass-cum-Transit Pass No: Acceptance Note No:
Despatching Depot: Depot Code:
Name of the FPS: FPS Code: Block/ULB:
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: Vehicle No: Name of the Driver:

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shoratage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1
2
3



4
5

Mode of weighment: weighbridge / 10%sample weighment




H & T contractor copy (to be submitted along with bill.)
07/03/2012
N.B. Acceptance Note No. shall be written by Depot in-charge/Representative & it will be same for all four copies. Despatch details to be filled
by Depot in-charge and receipt details will be filled by FPS Dealer
Signature of FPS
Owner with Seal
Signature of Witness
1.
2.
Signature of Depot In-
Charge
Signature of Driver

DSC Return Copy
Signature of Witness
1.
2.
Signature of Depot In-
Charge
Signature of Driver
Signature of FPS Owner
with Seal
125




ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
FPS Acceptance Note
Gate Pass-cum-Transit Pass No:0001 Acceptance Note No:0001
Despatching Depot:RRC CUM DSC, Sonepur-1 Depot Code: DP290401
Name of the FPS: BAPUJ I MISSION SAKTI FPS Code: 2902W007 Block/ULB: BIRAMAHARJ PUR
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: BALADEV PRASAD KARMI Vehicle No: OR15K8188Name of the Driver: B NAYAK

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1 AAY Rice MAR-2012 48 23.80

2



3



4



5






FPS Acceptance Note
Gate Pass-cum-Transit Pass No:0001 Acceptance Note No:0001
Despatching Depot:RRC CUM DSC, Sonepur-1 Depot Code: DP290401
Name of the FPS: BAPUJ I MISSION SAKTI FPS Code: 2902W007 Block/ULB: BIRAMAHARJ PUR
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: BALADEV PRASAD KARMI Vehicle No: OR15K8188 Name of the Driver: B NAYAK

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1 AAY Rice MAR-2012 48 23.80

2



3



4



5




Mode of weighment: weighbridge / 10%sample weighment



Signature of Depot In-Charge Signature of Driver/H&TContractor/Representative
FPS Dealer Copy
Signature of FPS Owner
with Seal
Signature of Witness
1.
2.
07/03/2012 07/01/2014 10:30 AM
DSC Copy
Annexure- 7B (Sample Copy)
Signature of Depot In-
Charge
Signature of Driver
07/03/2012 07/01/2014 10:30 AM
N.B. Acceptance Note No. shall be written by Depot in-charge/Representative & it will be same for all four copies. Despatch details to be filled
by Depot in-charge and receipt details will be filled by FPS Dealer
126



FPS Acceptance Note
Gate Pass-cum-Transit Pass No:0001 Acceptance Note No:0001
Despatching Depot:RRC CUM DSC, Sonepur-1 Depot Code: DP290401
Name of the FPS: BAPUJ I MISSION SAKTI FPS Code: 2902W007 Block/ULB: BIRAMAHARJ PUR
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: BALADEV PRASAD KARMI Vehicle No: OR15K8188 Name of the Driver: B NAYAK

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1 AAY Rice MAR-2012 48 23.80

2
3
4
5

Mode of weighment: weighbridge / 10%sample weighment




FPS Acceptance Note
Gate Pass-cum-Transit Pass No:0001 Acceptance Note No:0001
Despatching Depot:RRC CUM DSC, Sonepur-1 Depot Code: DP290401
Name of the FPS: BAPUJ I MISSION SAKTI FPS Code: 2902W007 Block/ULB: BIRAMAHARJ PUR
Date & Time of Departure: Date & Time Receipt:
Name of the H & T Contractor: BALADEV PRASAD KARMI Vehicle No: OR15K8188 Name of the Driver: B NAYAK

Sl No Commodity/
Scheme
Allotment
Month
Quantity Despatched Quantity Received Shortage
Bag Qty (Qtl) Bag Qty (In Qtl.) Bag Qty (In Qtl.)
1 AAY Rice MAR-2012 48 23.80
2
3



4
5

Mode of weighment: weighbridge / 10%sample weighment





H & T copy to be submitted along with bill.
07/01/2014 10:30 AM
N.B. Acceptance Note No. shall be written by Depot in-charge/Representative & it will be same for all four copies. Despatch details to be filled
by Depot in-charge and receipt details will be filled by FPS Dealer
Signature of FPS Owner
with Seal
Signature of Witness
1.
2.
Signature of Depot In-
Charge
Signature of Driver
07/01/2014 10:30 AM
DSC Return Copy
Signature of Witness
1.
2.
Signature of Depot
In-Charge
Signature of Driver
Signature of FPS Owner
with Seal
127



Annexure-7C
ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
__________________ District
Gate Pass cum Acceptance Note
(For Issue of Stock to Bulk Consumer)

1. Gate Pass No: 2.Date & Time of Departure:
3. Name of the Despatching Depot: 4. Code:
5. Name of the Bulk Consumer Institution: 6.Code:
7. Allotment Order No of CSO cum DM: 8.Allotment Month:
9. Vehicle Registration No:
10. Name of the Driver:
11. Commodity: 11.A. For Rice, Category (Raw/Parboiled): 11.B.KMS:
No of Bags
Gross Weight (in Qtl.)
Less Tare Weight of Vehicle (in Qtl.)
Less Tare Weight of Gunny (in Qtl.)
Net Weight (in Qtl.)


N.B.: The stock of Rice/Wheat confirm to PFA specification.
Received the stock on ______________ (100% /10% weighment)












1st Copy for Bulk Consumer / 2
nd
Copy for CWC/OSWC/ 3
rd
Copy to CSO-cum-District Manager / 4
th
Copy for
counterfoil at despatching depot.
Signature of the Manager Warehouse,
CWC/ Supt. Warehouse OSWC
Signature of Depot
In-Charge / Representative
Signature of Authorised
Representative of Bulk Consumer
128




ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
__________________ District
Gate Pass cum Acceptance Note
(For Issue of Stock to Bulk Consumer)

1. Gate Pass No: 0001 2.Date & Time of Departure: 04/02/2014, 04:00PM
3. Name of the Despatching Depot: RRC CUM DSC, Sonepur-1 4. Code:DP290401
5. Name of the Bulk Consumer Institution: ASHRAM SCHOOL KUNJAPALI 6.Code: BG290201
7. Allotment Order No of CSO cum DM: 12345 Dt. 01/02/2014 8.Allotment Month:FEB-2014
9. Vehicle Registration No: OR15K8188
10. Name of the Driver: B NAYAK
11. Commodity: Rice 11.A. For Rice,Category (Raw/Parboiled): Parboiled11.B.KMS: 2013-14

No of Bags 260
Gross Weight (in Qtl.) 181.19
Less Tare Weight of Vehicle (in Qtl.) 50.40
Less Tare Weight of Gunny (in Qtl.) 1.69
Net Weight (in Qtl.) 129.10

N.B.: The stock of Rice/Wheat confirm to PFA specification.
Received the stock on ______________ (100% /10% weighment)







1st Copy for Bulk Consumer / 2
nd
Copy for CWC/OSWC/ 3
rd
Copy to CSO-cum-District Manager / 4
th
Copy for
counterfoil at despatching depot.


Annexure- 7C (Sample Copy)
Signature of the Manager Warehouse,
CWC/ Supt. Warehouse OSWC
Signature of Depot
In-Charge / Representative
Signature of Authorised
Representative of Bulk Consumer
129



ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
SPECIMEN SIGNATURE OF FPS DEALER
District:
Block/ULB:
Sl.
No
Name of FPS Dealer Code No Address Name of Authorized
person to receive
PDS stock (in case of
institutional FPS)
Specimen Signature
of Authorized
person/Dealer
1 2 3 4 5 6





















Counter Signed Signature of Inspector of Supplies / Marketing Inspector

Annexure- 7D
130



ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Scheme Transfer Note (To be used at Block, GP, FPS point)
1. Transfer Note No: 2. Date of Transfer:
3. Name of the Depot, where this
transaction will be taken into account 4. Code:
5. Location of the existing stock to be
transferred (Village/GP)
6. Month & Year
of Storage of
existing stock

7. Details of the Scheme/Commodity from which stock is transferred
Sl. No Scheme/ Commodity Bag Quantity (In Qtl.)
1
2
3
4
5

8. Details of the Scheme/Commodity to which stock is transferred
Name of the FPS Code
Sl. No
Scheme/Commodity under which the
transferred stock is utilized
Allotment
Year
(YYYY)
Allotment
Month
(MM)
Bag
Quantity
(In Qtl.)
1
2


3


4


5


Total
9. For transfer the stock, transportation is done by: OSCSC/ Agency/ Not Required.
If stock is transferred through H & T Contractor.
10. Name of H & T Contractor: 11. Code:
12. Vehicle No: 13. Name of the Driver:
N.B.: a. To be used only incase of transfer of stock from one scheme to other scheme at field without retuning stock
to the Depot
b. The stock of Rice &Wheat confirm to PFA Specification
3. Acceptance of stock by FPS dealer in Acceptance Note (Annexure-7B) to be executed


1st Copy for the person from whom stock to be transferred / 2
nd
Copy for RRC-cum-DSC where stock to be received
/ 3
rd
Copy to Transport Contractor / 4
th
Copy counterfoil for Inspector of Supplies/ marketing Inspector.
Annexure- 7E
Full Signature of Authorized
Representative from whom stock is
transferred
Full Signature of
Inspector of Supplies/
Marketing Inspector
Signature of Transport Contractor /
Authorized Representative / Driver
131



ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED
Scheme Transfer Note (To be used at Block, GP, FPS point)
1. Transfer Note No: 0001 2. Date of Transfer: 03/02/2014
3. Name of the Depot, where this
transaction will be taken into account Sonepur-I, Panishiali 4. Code: DP290401
5. Stock Transferred From BDO, ULLUNDA 6. Code: 2906

7. Details of the Scheme/Commodity from which stock is transferred
Sl. No Scheme/ Commodity Bag Quantity (In Qtl.)
1 Flood Rice 350 173.00
2
3
4
5

8. Details of the Scheme/Commodity to which stock is transferred
Name of the FPS/Bulk Consumer EO ULLUNDA GP Code 2906G009
Sl. No
Scheme/Commodity under which the
transferred stock is utilized
Allotment
Year
(YYYY)
Allotment
Month
(MM)
Bag
Quantity
(In Qtl.)
1 AAY Rice 2014 FEB 350 173.00
2


3


Total 350 173.00
9. For transfer the stock, transportation is done by: OSCSC/ Agency/ Not Required.
If stock is transferred through H & T Contractor.
10. Name of H & T Contractor: 11. Code:
12. Vehicle No: 13. Name of the Driver:
N.B.: a. To be used only incase of transfer of stock from one scheme to other scheme at field without retuning stock
to the Depot
b. The stock of Rice &Wheat confirm to PFA Specification






Annexure- 7E (Sample Copy)
Full Signature of RRC /
DSC In-Charge
Full Signature of Authorized
Representative from whom stock is
transferred
Full Signature of MI/ Inspector of
Supplies
132



Annexure-8
POWER OF ATTORNEY FOR HANDLING & TRANSPORT CONTRACTOR

BE IT KNOWN TO ALL BY THIS SPECIAL POWER OF ATTORNEY as follows: -
WHEREASISri/Smt/Miss ____________________________ aged about ______ years,
Son/Daughter/Wife of _________________________, resident of _____________________
have been appointed as Handling & Transport Contractor, Level-I/Level-II by the District
Manager, OSCSC Ltd. _______________ (hereinafter called Corporation) and also executed
an Agreement on _______________ for Handling & Transportation of essential commodities
such as rice, wheat, sugar etc.
(a) From FCI Depot ___________/ Base RRC ___________/Sugar Zonal Depot
_____________ to RRC-cum-DSC, ________ (In case of H & T Contractor Level
I).
(b) From RRC-cum-DSC _________________ to FPS dealer points of
________________ Block (s)/ ULB (In case of H & T Contractor Level II).
AND WHEREAS due to as my presence is required to monitor works at different
locations, I would be unable to attend personally the handling & transportation work at all the
locations/godowns, I hereby appoint Sri _____________________________ aged about
__________ Son of _______________________________ resident of __________________
district __________________ as my lawful attorney for me, in my name and on my behalf to do
the following acts, deeds & things.
1. To arrange vehicle & lift the stock of rice, wheat & levy sugar
a. From FCI Depot _________/Base RRC ________/ Sugar Zonal Depot __________
(strike out whichever is not applicable) to RRC-cum-DSC, _________ and deliver
the same at RRC-cum-DSC _____________.
b. From RRC-cum-DSC ________ and deliver at FPS dealer points of ___________
Block/ULB.
2. To arrange banner to be put on the vehicle used for transportation of PDS stock as per
the instruction of RRC-cum-DSC in-charge.
3. To deliver the stock at the Fair Price Shop (FPS) Dealers as per Gate pass-cum-Transit
pass.
4. To obtain FPS Acceptance Notes duly executed by FPS Dealers and submit copies of
the same to RRC-cum-DSC in-charge.
133



5. To sign all the prescribed documents required in course of handling & transportation of
stock.
6. To do all other works as prescribed in the terms of agreement for proper execution of
the work.
7. For any irregularity, omission & commission on the part of my said attorney
Sri/Smt/Miss _______________________, I will be held liable to the Corporation. The
Corporation accordingly can proceed against me as per terms & conditions of the
Handling & Transport agreement entered in to between myself & Corporation on
_____________.
7. That all acts, deeds, things lawfully done by my said attorney by virtue of these
presents shall be construed as the acts, deeds, things and matters done by me as if I
were personally present and have done the same.
IN WITNESS WHERE OF I the said _________________________ have hereto sign
this Deed at ________________ this the _____ day of ___________________ 2012.


WITNESSES

1.
SIGNATURE OF THE EXECUTANT
(Transport Contractor)

2.
SIGNATURE OF THE ATTORNEY
HOLDER IS ATTESTED
EXECUTANT
134



ANNEXURE-9A

ODISHA STATE CIVIL SUPPLIES CORPORATION LTD

WEIGHMENT SLIP

_______________DEPOT / RRC / RRC-CUM-DSC_________________________


Sl. No.__________________/ Date________________________

Vehicle Number:-
Commodity:-
Name of the Miller / Transport Contractor:-
Gross weight of the vehicle Qt.___________kg._________
Date_____________Time____________Tare weight of the vehicle
Qt.___________kg. _________Date______________ Time____________
Net weight Qt.____________kg.

Signature of the weighbridge in-chargeSignature of the Miller / Transport Contractor



N.B.:- To be prepared in duplicate. 1
st
copy is meant for the miller / Transport
Contractor & 2
nd
copy is meant for office use.




135



ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED.
WEIGHT CHECK MEMO
Name of the RRC/ RRC-cum-DSC:
Commodity/Variety:
Sl.
No.
Gross
Weight
Tare weight Net weight Sl.
No.
Gross
Weight
Tare weight Net weight
Vehicle No: Vehicle No:
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
10 10
Total Total
Vehicle No: Vehicle No:
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
10 10
Total Total
Vehicle No: Vehicle No:
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
10 10
Total Total
Gross weight (total) :........................Quintal....................Kg......................Gram
Net weight in Quintals:.......................Quintal....................Kg.Gram

Signature of
Miller/Lifting officer

Signature of
H & T Contractor/FPS Dealer

Signature of
SA-cum-GA

Counter Signature of
Purchase Officer/ RRC-in-
charge / Deport in-Charge

Annexure-9B
136




Annexure-10

GOVERNMENT OF ODISHA
FOOD SUPPLIES AND CONSUMER WELFARE DEPARTMENT

No. ___3999______/dated, Bhubaneswar the 4.3.2014
09-17-10-05/13
From
Sri Madhusudan Padhi, IAS
Commissioner-cum-Secretary to Government
To
All Collectors
Sub: Guidelines on prescribed documents in connection with delivery of PDS
materials.

Madam/Sir,
I am directed to say that the Odisha Public Distribution System (Control)
Amendment Order, 2013 came into force with effect from 31.10.2013 i.e. the day of
Notification published in the extraordinary issue of the Odisha Gazette. The Xerox copy
of the above Notification is enclosed for ready reference. Clause 11-A (i), 11-B , 11-C
(f), (g) (h) and 11-D 2(b) envisage guidelines on issue of prescribed documents by
Government in connexion with delivery of PDS materials by H & T contractor. In view
of the above clauses of the OPDS (Control) Amendment Order, 2013, it has been
decided that the Receipt and Delivery Register shall be maintained by the State Level
H & T Contractor, Level-I & Level-II Contractor / H & T Contractor for Sugar Zonal
Depot as per the Model format enclosed in Annexure-I. In order to have proper
documents in connexion with delivery of stocks, Acceptance Register shall be
maintained at all delivery points as follows:
i) The Acceptance Register shall be issued in favour of the licensee by the
concerned Licensing Authority with the Model format specified for retailers /
Level-II Contractors / Level-I Contractors / State Level Contractors /
Contractors for Sugar Zonal Depot (Model format enclosed in Annexure-2,3
&4)
ii) The Acceptance Register shall contain the recent photograph of the
licensee and his/her authorized representative.
iii) The Acceptance register shall contain the specimen signature of the
licensee and his/her authorized representative duly authenticated by the
Licensing Authority or the Civil Supplies Staff authorized for the purpose.
137



iv) The licensee, shall record all the details from the lifting officer regarding PDS
commodities received by him/her from different depots, date & time of
receipt, details of depot delivery, allotment for the month to which the stock
relates, quantity received in bags and quintals, balance for lifting against the
allotment, details of vehicle number through which stock are lifted under the
signature of the lifting officer or RRC-in-charge / DSC-in-charge / RRC-cum-
DSC-in-charge as case may be in the said Acceptance register.
v) At the time of delivery of essential commodities stock so lifted, the contractor
shall record in the Acceptance register of the concerned contractor /
RRC-cum-in-charge/ DSC-in-charge / RRC-cum-DSC-in-charge/ FPS as the
case may be to whom the stock is delivered. Such recording should contain
details of stock delivered along with number of bags /quantity delivered, date
of delivery, allotment month to which the delivery relates to, balance of stock
to be delivered against such allotment under the signature of the delivering
contractor.
vi) At the time of receipt of stock, the contractor / RRC-in-charge /DSC-in-charge /
RRC-cumDSC-in-charge/FPS as the case may be shall acknowledge the details
of receipt i.e. quantity / number of bags/vehicle number etc in the Acceptance
Register of the contractors who is delivering the stock.
Yours faithfully

Commissioner-cum-Secretary to Government

Memo No. _____ 4000____ Dt. ___4.3.14_________
Copy forwarded to the MD, OSCSC Ltd., Bhubaneswar /All ADMs/ All Sub-
Collectors / All CSOs for information and necessary action.

Deputy Secretary to Government
138



Annexure-10-(I)
Receipt & Delivery Register (To be Maintained commodity wise separately)
For State Level/ L-I, L-II level H & T Contractors

Date Stock Received Stock Delivered
Details of
Depot
from
which
stock
received
R.O. No/
Allotment
Order No.
with Date
& Qty
Gate
Pass-cum
Despatch
Note/
Transit
Pass No/
Date
Day Receipt Name &
Designation
of the Lifting/
Delivering
Officer
Name of the
Depot/ Retailer
to whom stock
delivered
Days Delivery Days Total
Delivery
Remark
Bags Qtls Bags Qtls Bags Qtls
139



Annexure-10-(II)
Format
Acceptance Register
(For Retailer)
1. Gate Pass-cum-Transit Pass No
2. Despatching Depot
3. Date/Time of Delivery
4. Commodity
5. Allotment Month/ Qty Allotted
6. Name of the Contractor Delivering Stock
7. Qty Delivered Qtls. Bags
8. Vehicle Registration No
Signature of the Retailer/
B.C. with Seal
Signature of the Contractor/
Representative wit Seal
140



Annexure-10 (III)
FORMAT
ACCEPTANCE REGISTER
(for Level 2 H & T Contractors)

1. Gate Pass cum transit Pass No./Date
2. Name of the dispatching Depot
3. Date & Time of Despatch
4. Allotment Month
5. Commodity
6. Quantity delivered Q Bags
7. Vehicle Registration No.
8. Name of the retailer/Bulk Consumer to whom Stock is to be delivered with Qty.
Details of the retailer/Bulk Consumer
Allotment Qty for delivery
Bags Qtls
i.
ii.
iii.

Signature of the contractor/representative
With seal
Signature of the Depot in-Charge/representative
With seal
to be filled up by the depot in charge at the time of delivery of the stock
141




Annexure-10 (IV)
Format
Acceptance Register
(For Sate Level &/Level-I H & T Contractors)
1. Gate Pass-cum-Despatch Note No with Date
2. Name of the Despatching Depot with District
3. Name of the Receiving Depot with District
4. Commodity
5. Vehicle Registration No
6. Qty Delivered Qtls. Bags
7. Date & time of Despatch



Signature of the Contractor/representative
With Seal



Signature of the Lifting Officer
With seal

*To be filled up by the lifting officer at the time of delivery of the Stock


142
(GENERALINFORMATION)
1
2
3
4
5
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
NameoftheRRC/RRCcumDSC/DSCIncharge:
BankDraftReceiptRegister[PDS1]
CapacityoftheGodown(InM.T.).
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC:..
DistrictName:
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
RegisteredMobileNo.formReporting:.
NameoftheQualityAnalyst:..
NameoftheSAcumGA/SAcumDEO:..
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
143
RRCcumDSC: PageNo.
BPL AAY AP APL RDP
ST/SC
Hostel
W.I
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Allotment
month
Amt.Due
Sugar
Qty.
Wheat
Qty.
Others
RiceQty.
Sl
No.
OdishaStateCivilSuppliesCorporationLtd.[BankDraftReceiptRegisterPDS1]
[QuantityinQtls./AmountinRs.]
CodeNo.
Nameofthe
F.P.S.Dealer/BulkConsumer
Dateof
receipt
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
Name
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
Name
144
Sl.No.
ofB.D.
Reg
Date Scheme Commodity
Excessdeposit
amount
19 20 21 22 23 24 25 26 27 28 29 30
B.D.Number/onlinedeposit Amt.Deposited
DistrictOffice
ScrollNo.&Date
Retailer
Control
Register
FolioNo.
LessDeposit
[1819]
ExcessDeposit
[1918]
DateofBank
Draft/online
deposit
(Dateasper
MIS)
IncaseoflessdepositasatCl.23,detailsofearlierexcessdeposit
adjusted
145
(IMPORTANTINFORMATION)
1 ABSTRACTOFSTCOKRECEIPT(INQTLS.)DURINGTHEMONTHSHALLBEMAINTAINEDATTHEENDOFEACHMONTHINFOLLOWINGFORMAT.
Month FCI BaseRRC ZonalDepot
Other
District
2 SEPARATEPAGESTOBEEARMARKEDFORRICE,WHEAT&SUGAR.
3 RECEIPTFROMALLSOURCESEXCEPTCUSTOMMILLERSSHALLBERECORDED.
(GENERALINFORMATION)
1
2
TotalQty.received
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
StockReceiptRegister(ForstockreceivedthroughLevelI&SateLevelTransportContractor)[PDS2]
DistrictName:
NameoftheRRC/RRCcumDSC:.. 2
3
4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
NameoftheRRC/RRCcumDSC/DSCIncharge:
CapacityoftheGodown(InM.T.).
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
NameoftheRRC/RRC cum DSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
146
RRCcumDSC: Commodity: PageNo.
No. Date Qtls. Bags No. Date VehicleNo. No. Date Qtls. Bags
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
StockTransferAcceptance
Note
Shortagein
transitas
perReceipt
Note
[InQtl.]
OdishaStateCivilSuppliesCorporationLtd.[StockReceiptRegisterForstockreceivedthroughLevelI&SateLevelTransportContractorPDS2]
Quantity
Stock
Register
folioNo.
Sourceof
Receipt(FCI/
BaseRRC/Zonal
Depot/Other
District/Other
agency)
Nameofthe
LevelI/StateLevelH&T
Contractor
Receipt
Date
Progressivequantity
receivedduringthe
month
GatePasscumDespatch
Note
ReceiptNote
Recordebyme
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DepotIncharge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
147
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
9
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CMRRECEIPTREGISTER[PDS3]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
148
KMS..
No. Date
1 2 4 5 6 7
Raw Boiled
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Lot No.
Chalky
Grain
Raw
No. of
Bags
Name of the Custom Miller
3
Acceptance Note
Boiled
Odisha State Civil Supplies Corporation Ltd. [CMR RECEIPT REGISTER FROM CUSTOM MILLER- PDS-3]
Broken
Small
Broken
Total
Broken
Sl. No. Date
Red Grain
Moisture
content
Vehicle No.
Admixture
of lower
class (in
grade A
only)
Dehusked
Grain
Variety Quantity Received Result of Analysis or Re-Analysis in %
Qty. in Qtl.
Dis-
coloured
Grain
Foreign
Matter
Damaged /
Slightly
damaged
8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
2
nd
page
Raw Boiled Total Raw Boiled Total
24 26 27 28 29 30 32 33 34 35
Seal and signature of Seal and signature of Seal and Signature of
SA-cum-DEO / SA-cum-GA Quality Analyst RRC/RRC-cum-DSC In-Charge /Depot In-Charge
Name of the Custom Miller Sl. No.
Progressive Abstract of Receipt
Qty. in Qtl.
31
No. of
Bags
Qty. in Qtl.
Daily Abstract of Receipt
25
No. of
Bags
Sl. No Name of the Custom Miller
149
(IMPORTANTINFORMATION)
1 FORONLINEDEPOSIT,STOCKSHALLBEDELIVEREDTOH&TCONTRACTOR,LEVELII,AGAINSTMISREPORTONLY.
2 REGISTERSHALLBEMAINTAINEDFORCALENDARMONTHIRRESPECTIVEOFISSUEOFSTOCKFORMORETHANONEALLOTMENTMONTH.
(GENERALINFORMATION)
1
2
3 OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
StockIssueRegister(IssuetoFPSDealer)[PDS4]
DistrictName:
NameoftheRRC/RRCcumDSC:..
4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
CapacityoftheGodown(InM.T.).
150
NameofRRCcumDSC: Month: [Qty.inQtls.] PageNo.
No. Date Qty. Bag Qty. Bag Qty. Bag Qty. Bag
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
OdishaStateCivilSuppliesCorporationLtd.[StockIssueRegister(IssuetoFPSDealer)PDS4]
AAY AP APL GatePasscumTransitPass Allotment
Month
VehicleNo.
Nameofthe
LevelIIH&TC
FPSDealerName
BPL
FPSCodeNo.
Cont
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DepotIncharge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
151
Qty. Bag Qty. Bag Qty. Bag Qty. Bag Qty. Bag Qty. Bag Qty. Bag Qty. Bag Qtls. Bag Qtls. Bag
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

Signatureof
LevelIIH&TC
/Authorised
Representative
Progressive
issueduring
theMonth
TotalQuantity
issuedagainst
GatePasscum
TransitPass
Sugar Wheat ST/SCHostel WI Others Others Others RDP
152
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
NameoftheRRC/RRCcumDSC/DSCIncharge:
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
StockIssueRegister[BulkConsumer][PDS5]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
CapacityoftheGodown(InM.T.).
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
9
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
y y
RegisteredMobileNo.formReporting:.
153
RRCcumDSC: [Qty.inQtls.] PageNo.
No. Date
Qt. Bag Qt. Bag Qt. Bag
1 2 3 4 5 6 7 8 9 10 11 12
OdishaStateCivilSuppliesCorporationLtd.[StockIssueRegister(BulkConsumer)PDS5]
GatePasscumTransit
Issue Date
NameofBulk
Consumer
CodeNo.
Allotment
month
Signatureof
Authorised
Person
Sugar Wheat Rice
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DepotIncharge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
154
(GENERALINFORMATION)
1
2
3
4
5
6
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
StockIssueRegister[PDS6]
[StockissuedtootherRRCcumDSCofthedistirct/tootherdistrictthroughLevelIH&TContractor/StateLevelTransportContractor]
DistrictName:
NameoftheRRC/RRCcumDSC:..
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
155
RRCcumDSC: [Qty.inQtl.] PageNo.
No. Date No. Date Qt. Bag Qt. Bag Qt. Bag
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
OdishaStateCivilSuppliesCorporationLtd.[StockIssueRegister(RRCcumDSC)PDS6]
Signatureof
theH&TContractor
/Authorised
Representative
Rice
NameoftheLevelI
H&TContractor/
StateLevelTansport
Contractor
NameoftheRRC
cumDSCofthe
district/nameof
otherdistrict
Receiving
DepotCode
No.
Allotment
month/
Reserve
stock
GatePasscumDespatch
Note
Sugar Wheat R.O.
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIn
charge/DepotIncharge
(DepotInchargeincaseofCWC/OSWC
Recordedbyme
Seal&SignatureofSAcumGA/SAcum
DEO
(OnlyincaseofRRCcumDSC)
156
(IMPORTANTINFORMATION)
1 SEPARATEREGISTERSHALLBEMAINTAINEDFOREACHCOMMODITY[RICE,WHEAT&SUGAR].
(GENERALINFORMATION)
1
2
3
4
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
STOCKREGISTER[PDS7]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
Capacity of the Godown (In M T ) 4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
(DSCInchargeincaseofCWC/OSWCgodown)
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
NameoftheRRC/RRCcumDSC/DSCIncharge:
CapacityoftheGodown(InM.T.).
157
RRCcumDSC: PageNo.
Qty. No.ofBags Qty. No.ofBags Qty. No.ofBags Qty. No.ofBags Qty. No.ofBags
1 2 3 4 5 6=(2+4) 7=(3+5) 8 9 10=(68) 11=(79) 12 13
Commodity:
Total
TotalIssue
[AllSchemes]
Remark Shortage
OdishaStateCivilSuppliesCorporationLtd.[STOCKREGISTERPDS7]
Receiptfromallsources
[IncludingCustom
Millers]
OpeningBalance ClosingBalance
Date
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/
DepotIncharge
Name
158
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
WEIGHMENTREGISTER[PDS8]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
159
[Fig. in M.T.]
Date Commodity Vehicle No.
Gross Weight of
the Vehicle
Tare Weight of
the Vehicle
Net Weight of
the Commodity
Name of the Miller/ H & T Contractor
Lot No./ R.O.
No./ D.O. No.
1 2 3 4 5 6 7 8
Odisha State Civil Supplies Corporation Ltd. [Weighment Register- PDS-8]
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DSCIn
charge
(DSCInchargeincaseofCWC/OSWCgodown)
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
Name
160
1 INFORMATIONONEACHR.OTOBEMAINTAINEDATSEPARATEPAGE.
2 TOTALSTOCKISSUEDTOAH&TCONTRACTORONEACHDAYAGAINSTR.O.TOBEMAINTAINED.
1
2
3
NameoftheRRC/RRCcumDSC:..
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
R.O.ControlRegister[PDS9]
(IMPORTANTINFORMATION)
(GENERALINFORMATION)
DistrictName:
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
161
RRC/RRCcumDSC: PageNo.
R.ONo. Date IssuingAuthority R.O.Quantity Commodity
Qtl. Bags Qtl. Bags
OSCSCLtd.[R.OControlRegisterPDS9]
ProgressiveQuantityIssued
Balance Sl.No. Date
ReceivingRRCcum
DSC/Receiving
District
NameoftheH&TContractor
QuantityIssued
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DSCIn
charge
(DSCInchargeincaseofCWC/OSWCgodown)
Name
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
Name
162
(IMPORTANTINFORMATION)
2 DEPOSITDATE&DEPOSITPARTICULARSSHALLBEMAINTAINEDAFTERRECORDINGOFALLOTMENT.
3 DEPOSITPARTICULARSSHALLBERECORDEDFROMCL.15ANDONWARDS.
4 ONCOMPLETEDEPOSITOFAMOUNTAGAINSTALLOTTEDQUANTITYFORAMONTH,ONELINETOBEUSEDFORTOTALLING.
5 INTHENEXTLINE,ALLOTMENTFORNEXTMONTH,ORDERNO.DATETOBEENTERED.
(GENERALINFORMATION)
1
2
RetailerControlRegister[PDS10]
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
DistrictName:
NameoftheRRC/RRCcumDSC:..
ALLOTTEDQUANTITYOFTHEFPSDEALEROFAMONTHSHALLBEMAINTAINEDFIRSTONLYATCL.1TOCL.14,BEFORERECORDINGISSUEOF
STOCKINTHATMONTH.
1
3
4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
/
163
RRCcumDSC: NameoftheF.P.SDealer: F.P.ScodeNo: Block/ULB: [Qty.inQtl.&Amt.inRs.]
ALLOTMENT/DEPOSITPARTICULARS
BPL AAY AP APL RDP
ST/SC
Hostel
W.I Others Others Others
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
OdishaStateCivilSuppliesCorporationLtd.[RetailerControlRegisterPDS10]
Sugar Wheat
Rice
OrderNo./Date
Allotment
Month/Deposit
Date
AmountDue
164
PageNo.
Sl.no. Date
Sl.No.
ofthe
B.D.Reg
Date Amount Sl.No. Date Amount
16 17 18 19 20 21 22 23=[16+22] 24 25 26 27
Totaldeposit
BDReceiptRegister
Details
DetailsasperB.D.Register
Amount
Deposited
Dateof
submissionof
draftattheRRC
cumDSC/online
deposit
Incaseoflessdeposit,adjustmentmade
fromexcessdeposit,ifany,inprevious
allottmentmonth[1516]
Scheme/
Commodity
EXCESSUNADJUSTEDAMOUNT
165
No. Date BPL AAY AP APL RDP
ST/SC
Hostel
W.I Others Others Others
28 29 30 31 32 33 34 35 36 37 38 39 40 41 42
GatePasscumTransitPass
STOCKDELIVEREDPARTICULARS[ThevalueofthecommoditydeliveredshallnotexceedthetotaldepositatCl.23]
Sugar Wheat
FPSAcceptance
NoteNo.
Rice
166
(GENERALINFORMATION)
1
2
3
4
5
6
7
CapacityoftheGodown(InM.T.).
LevelIIH&TContractorControlRegister[PDS11]
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
Name of the SA cum GA/ SA cum DEO 7
8
9
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
167
RRCcumDSC: NameoftheLevelIIH&TC: PageNo.
No. Date Rice Wheat Sugar No. Date
Dateof
receiptby
FPS
Rice Wheat Sugar Rice Wheat Sugar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
OdishaStateCivilSuppliesCorporationLtd.[LevelIIH&TContractorControlRegisterPDS11]
NameoftheFPSDealer
QuantityreceivedbyFPS
(inQtls.)
GatePass Shortdelivered
Commoditydeliveredin
Qtls.
FPSCodeNo.
FPSAcceptanceNote
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DepotIncharge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
Recordedbyme
Seal&SignatureofSAcumGA/SAcum
DEO
(OnlyincaseofRRCcumDSC)
168
(GENERALINFORMATION)
1
2
3
4
5
6
7
DistrictName:
NameoftheRRC/RRCcumDSC:..
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
STACK REGISTER [PDS-12]
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
8
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
/
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
169
Name of Depot /RRC__________________ Dunnage used (i) Type _________________Stack No._______________________
Name / No. of the Godown ____________________ (ii) Quantity ______________Stack average weight (Net) __________
Commodity & Variety stored ___________________ Tare Weight of bags ______________
STACK PLAN_________________________________
Weight (Net) Weight (Net) Weight (Nett) Weight (Net)
Qtl. Kg. Gms. Qtl. Kg. Gms.. Qtl. Kg. Gms. Qtl. Kg. Gms..
1 2 3 4 5 6
ISSUES RECEIPTS OPENING BALANCE
Signature of
Purchase
Officer / RRC-
cum-DSC
incharge /SA-
cum-GA
OdishaStateCivilSuppliesCorporationLtd.[StackRegisterPDS12]
Date M.C M.C
Bags Source of
receipt
etc.
Bags Bags Bags
CLOSING BALANCE
Storage Loss-
Storage Gain-
170
(IMPORTANTINFORMATION)
(GENERALINFORMATION)
1
2
3
NameoftheRRC/RRCcumDSC:..
Owner of the Godown (CWC/OSWC/OSCSC/PVT/Other Govt Agency):
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
STORAGE LOSS REGISTER [PDS-13] (to be maintained in RRC/ RRC-cum-DSC and in District Office)
THISISTOBEMAINTAINEDRRCWISE.ATTHEENDOFTHEMONTHATOTALISTOBEARRIVEDANDTHETRENDOFSTORAGELOSS
TOBEKEPTUNDERCLOSEDWATCHANDREPORTEDTOCORPORATIONHEADOFFICE.
1
DistrictName:
3
4
5
6
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
CapacityoftheGodown(InM.T.).
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
171
Name of the RRC-cum-DSC :
Bags Qtl. Kgs. Gms. Bags Qtl. Kgs. Gms.
1 2 3 4 5 6 7 8 9 10 11 12 13
Shortage
(In Qtl.)
Admissible
shortage
as per
shortage
period slab
OSCSCLtd.[STORAGELOSSREGISTERPDS13]
Sl.
No.
Month
Receipts
[As per liquidated stacks]
Quantity
despatched/issued
[As per liquidated stacks]
Total
admissible
storage
loss
Remarks
Letter No. & Date of D.M.
sanctioning writing off
admissible shortage. / letter No.
Date of D.M. forwarding for
writing off excess shortage /
H.O. order No. Date of writing
off excess shortage.
Admissible
shortage of
moisture
content >
14% to 15%
Additional
admissible
shortage for
long
storage
beyond six
months
(In Qtl.)
Excess
storage
loss
172
(GENERALINFORMATION)
1
2
3
4
5
6
CapacityoftheGodown(InM.T.).
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
ONCEUSEDGUNNYBAGREGISTER[PDS14]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
7
8
9
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
(DSCInchargeincaseofCWC/OSWCgodown)
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
RegisteredMobileNo.formReporting:.
173
RRCcumDSC: Qty.inNumber PageNo.
Date OpeningBalance Receipt Total
Bagsusedfordelivery
ofstocktoH&T
Contractor,LevelII
BagsusedforPallaBag
&spillagecollection
TotalBagsUsed ClosingBalance
1 2 3 4=(2+3) 5 6 7=(5+6) 8=(47)
OdishaStateCivilSuppliesCorporationLtd.[ONCEUSEDGUNNYBAGREGISTERPDS14]
Seal&SignatureoftheRRCcumDSCIncharge/DepotIncharge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
174
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
CapacityoftheGodown(InM.T.).
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
GunnyAccount(NBT)[PDS15]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
175
Nameof
theDepot
Quantity
Issued
Referenceletter
no.oftheCSOcum
D.M.&date
Forpalla
bag
Stack
no.
Stack
Register
foliono.
Forreplacingcut
&tornbagson
destacking
Referenceof
Physical
VerificationReport
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
OdishaStateCivilSuppliesCorporationLimited,District____________
NameofDepot______________
Month:_________________
GunnyAccount(NBT)PDS15
Date
Opening
Balance
Receipt
Sourceof
Receipt
GatePass
no.
Total
IssuetootherRRC/
RRCcumDSC
Gunnyconsumed/Issue
TotalGunny
Issued/
Consumed
[8+10+13]
Balance
[615]
SignatureoftheAuthorisedOfficeroftheOSCSCLtd.
(onlyincaseofCWC/OSWCGodowns/Godownsmanagementthroughthem)
SignatureoftheRRCinCharge/RRCcumDSC
incharge/DepotManagerofOSWC/CWC
176
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
CapacityoftheGodown(InM.T.).
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
GunnyAccount(OldGunnyBags)[PDS16]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
177
Date
Opening
Balance
Receipton
destacking
only
Total
Disposed
through
auctionsale
Balance
Amount
realisedform
auctionsale
BankDraftno.
dateofdeposit
ofauctionsale
proceeds
Remarks
1 2 3 4 5 6 7 8 9
OdishaStateCivilSuppliesCorporationLtd.District__________
NameofRRC/RRCcumDSC_______________
GunnyAccount(OldGunnyBags)PDS16
Unserviceablecutandtornbags
SignatureoftheRRCinCharge/RRCcumDSC
incharge/DepotmanagerofOSWC/CWC
SignatureofAuthorisedOfficerofthe
OSCSCLtd.(OnlyincaseofCWC/
OSWCgodownorgodownsunder
theirmanagement)
178
(GENERALINFORMATION)
1
2
3
4
5
6
7
8
CapacityoftheGodown(InM.T.).
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
RegisterofAbstractofStockTransferAcceptanceNote[PDS17]
DistrictName:
NameoftheRRC/RRCcumDSC:..
OwneroftheGodown(CWC/OSWC/OSCSC/PVT/OtherGovt.Agency):.
NameoftheRRC/RRCcumDSC/DSCIncharge:
DesignationoftheRRC/RRCcumDSC/DSCIncharge:..
NameoftheSAcumGA/SAcumDEO:..
NameoftheQualityAnalyst:..
9
Certifiedthatthisregistercontains.no.ofpages.
(DSCInchargeincaseofCWC/OSWCgodown)
RegisteredMobileNo.formReporting:.
Seal&Signatureofthe
RRCIncharge/RRCcumDSCIncharge/DSCIncharge
179
No. Date
Book
No.
Sl. No. Bags Qtl. Bags Qtl. Bags Qtl. Bags Qtl. Bags Qtl. Bags Qtl.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
OdishaStateCivilSuppliesCorporationLtd.
Register of Abstract of Stock Transfer Acceptance Note (PDS-17)
Progressive
shortage
Progressive
quantity received
against R.O.
Progressive
quantity
despatched
against R.O.
Shortage (if any) Quantity Received
Quantity
Despatched
Date Quantity
Name of the
Lifting Officer
No. of
Vehicles
R.O.
Acceptance
Note No.
Recordedbyme
Seal&SignatureofSAcumGA/SAcumDEO
(OnlyincaseofRRCcumDSC)
Name
Verifiedbyme
Seal&SignatureoftheRRCcumDSCIncharge/DepotIn
charge
(DepotInchargeincaseofCWC/OSWCgodown)
Name
180
(GENERALINFORMATION)
1
2
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CSOcumDistrictManager:
BankDraftReceipt&BankDepositRegister[PDS18]
DistrictName:
CustodianoftheRegister:.
Certifiedthatthisregistercontains.no.ofpages.
OSCSCLtd..District
Seal&Signatureofthe
CSOcumDistrictManager
181
CSOcumDistrictManager:
No.ofD.D Amount
Bank
ScrollNo
No.ofD.D Amount
Bank
ScrollNo
No.ofD.D Amount
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15=(9+12) (16=10+13) 17
OdishaStateCivilSuppliesCorporationLtd.[BankDraftReceipt&BankDepositRegisterPDS18]
NameofBank(2)
Periodof
Sale
Proceeds
District
ScrollNo.
Total NameofRRC
cumDSC
Dateof
Receipt
Amount
creditedby
Bank
No.ofFPS
Dealer
No.of
Bank
Drafts
DepositDetails
TotalDraft
Amount
Dateof
deposit
NameofBank(1)
SignatureoftheOfficerdepositingBankDrafts
Name:
Designation:
182
(GENERALINFORMATION)
1
2
C tifi d th t thi i t t i f
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CSOcumDistrictManager:
BankDraftReturnedRegister[PDS19]
DistrictName:
CustodianoftheRegister:.
Certifiedthatthisregistercontains.no.ofpages.
OSCSCLtd..District
Seal&Signatureofthe
CSOcumDistrictManager
183
CSOcumDistrictManager:
Dateofredepositto
Bank
DateofCreditby
Bank
Remark
1 2 3 4 5 6 7
OdishaStateCivilSuppliesCorporationLtd.[BankDraftReturnedRegisterPDS19]
BankScrollNo.as
perBankDraft&
BankDeposit
Register
DateofReturn
BankDraft
Number
Amount
NameoftheBank
SignatureoftheOfficerdepositingBankDrafts
Name:
Designation:
184
1
2
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CSOcumDistrictManager:
STOCKREGISTER[PDS20]
(GENERALINFORMATION)
DistrictName:
CustodianoftheRegister:.
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
CSOcumDistrictManager
OSCSCLtd..District
185
Month: Commodity: (Fig.inQtl.) PageNo.
NameofRRCcumDSC OpeningStock Receipt/Lifting Total Issue/Offtake BookBalance PhysicalBalance Shortage
1 2 3 4 5 6 7 8
OdishaStateCivilSuppliesCorporationLtd.[STOCKREGISTERPDS20]
Countersignedbyme
SignatureoftheDistrictManager
Name
Verifiedbyme
SignatureoftheAccountsHead
Name
Recordedbyme
SignatureoftheAccountant/DealimgAsst.
Name
186
(IMPORTANTINFORMATION)
1 ALLDEPOSITS&ALLTHESTOCKDELIVEREDDURINGAMONTHIRRESPECTIVEOFALLOTMENTMONTHHASTOBERECORDED.
3 THISREGISTERSHALLBEPREPARED&RECONCILEDONTHEPOSITIONOFAMONTHBY7THOFSUCCEEDINGMONTH.
(GENERALINFORMATION)
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CSOcumDistrictManager:
SALESREGISTER[PDS21]
THISREGISTERSHALLBEBASEDONMONTHLYSTOCKRETURN,WEEKLYDRAFTREMITTANCE,SALESSTATEMENTOFTHERRCCUMDSCAND
BANKDRAFTRECEIPT&DEPOSITREGISTEROFTHEDISTRICTOFFICE.
2
1
2
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
CSOcumDistrictManager
OSCSCLtd..District
DistrictName:
CustodianoftheRegister:.
187
CalenderMonth: Qty.inQtls.
BPL AAY AP APL RDP
SC/ST
Hostel
W.I Wheat Sugar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17=(15+16) 18=(1714)
[SALESREGISTERPDS21]
OdishaStateCivilSuppliesCorporationLtd._____________________________District
NameofRRC
cumDSC
Scheme&QuantitydeliveredtoFPS&BulkConsumer
CostofSales
due
Salesproceed
receivedasper
BankDraft
receiptregister
/online
d i
Excessdeposit
ofprevious
month
adjusted
Totaldeposit
Excesssale
proceedsat
theendofthis
month
Others
1 ALLDEPOSITS&ALLTHESTOCKDELIVEREDDURINGAMONTHIRRESPECTIVEOFALLOTMENTMONTHHASBEENRECORDED.
Recordedbyme
SignatureoftheDealingAssistant
Name
Verifiedbyme
SignatureoftheAccountsHead
Name
Countersignedbyme
SignatureoftheDistrictManager
Name
2 THEREPORTISBASEDONMONTHLYSTOCKRETURN,WEEKLYDRAFTREMITTANCE,SALESSTATEMENTOFTHERRCCUMDSCANDBANKDRAFTRECEIPT&DEPOSITREGISTER.
188
(GENERALINFORMATION)
1
2 CustodianoftheRegister:.
ODISHASTATECIVILSUPPLIESCORPORATIONLIMITED[OSCSCLtd.]
CSOcumDistrictManager:
R.O.REGISTER[PDS22]
DistrictName:
Certifiedthatthisregistercontains.no.ofpages.
Seal&Signatureofthe
CSOcumDistrictManager
OSCSCLtd..District
189
OdishaStateCivilSuppliesCorporationLtd.[R.O.REGISTERPDS22]
(Fig.inQtl.) PageNo.
Name Code
NameoftheH&T
Contractor
Quantity
Transported
1 2 3 4 5 6 7 8 9 10 11 12
NameoftheLifting
Officer
Quantity
Despatched
ReceivingDistrict
Name
R.O.Quantity R.O.No. Date
TransportationDetails RRC/RRCcumDSCDetails
Periodof
Despatch
Dateof
receiptof
executed
R.O.from
RRC/RRC
cumDSC
Countersignedbyme
SignatureoftheDistrictManager
Name
Verifiedbyme
SignatureoftheAccountsHead
Name
Recordedbyme
SignatureoftheAccountant/DealingAsst.
Name
190