LESSON 2

CREATING A WORKSHEET
Mouse Shapes
Shapes Name Uses
Mouse Pointer
An arrow that appears when the mouse is position in a menu bar,
scroll bar, row number, column letter or other area where an item can
be selected
Cell pointer
Used for selecting cell, range, rows and columns. It appears on the
worksheet area
AutoFill
To fll adjacent cell with content of the active cell. It appears when
positioned on the lower right corner of cell or selected range.
I beam
To insert cursor in the formula bar, name box in a cell
Double end arrows
To adjust column width or row
Moving through Cells
You use the mouse to select a cell you want to begin adding data to. You can also use the following
keyboard strokes to move through the cells of a worksheet:
To move Press
One cell up Up arrow key
One cell down Down arrow key or ENTER
One cell to the left Left arrow key
One cell to the right Right arrow key or Tab
Top of the worksheet (Cell A1) CTRL + HOME
En of the worksheet (last cell containing data CTRL + END
End of the column CTRL + down arrow key
Cell contents
Cells can contain words, numbers, or mathematical formulas. In spreadsheets, words are called
labels. When you put numbers in cells, they are called values. The label tells you what the values mean.
Entering data
1. Click the cell where you want to type your data
2. Type your data. As you do, the data appears in the cell and also in the formula bar. Numbers are
always aligned on the right-hand side of the columns, while texts are placed on the left.
3. Press the Enter Key. The cursor moves down to the next cell
Editing the contents of a cell
1. Click on the cell that contains the incorrect entry. The value or formula appears in the formula bar.
2. To replace the entry, just type a new entry to overwrite the existing entry.
If you realize a mistake is being made while you are entering data, you can press Esc to abandon the entry.
Mistakes can also be cancelled, even after completing an entry, by clicking the Undo button or by
pressing Ctrl + Z.
Working with ranges
Many operations within MS Excel require you to refer to a range of cells at one time. A range may be a
cell range (single cell), a column range, a row range, or a block range (a rectangular group of cells). The range is
identifed by the cells in the top left-hand and bottom right hand-corners of the rectangle, separated by a colon
(:). For example, the range B1:B7 identifes a range containing seven cells: B1, B2, B3, B4, B5, B6 and B7.
To specify a range:
1. Position the mouse pointer on the frst cell of the range you want to include. Notice that the mouse
pointer changes to thick cross on the cell.
2. Drag the mouse until the last cell in the range is selected.
3. Release the mouse. All the cells within the specifed block of cells are included in the range.
Moving and copying cells
1. Click the cell you want to move or copy. If you are copying a range of cells, then you have to highlight
the range of cells.
2. To move or copy the selection, click Cut or click Copy on the Home Menu. Notice the dotted lines
appearing on the cell or range of cells.
3. Click Paste and then Enter.
Drag and drop
If you are moving the cells contents only a short distance, the drag and drop method may be easier.
Simply drag the highlighted border of the selected cell to the destination cell with the mouse.
To save a Worksheet
1. Click Ofce button Save as. The save dialog box appears.
2. Choose the drive where you want to save the worksheet
3. Type a fle name.
4. Click save. The fle is saved, the new name appears on the title bar, and you can continue editing.