A FORMAL LETTER

The Greeting
Dear Mr/Mrs/Ms + surname,
Dear Sir/Madam, (if you don't know the name)
The opening paragraph
Replying to an advertisement
I am writing in reply to your advertisement in he imes!!!
Applying for a job
I would like to apply for the "o# of!!!
I am writing in response to your advertisement for (a tea$her) in your (primary s$hool)!
I would like to apply for a position!
Asking for admission
I wish to apply for admission to!!!
Expressing an opinion in the press!
I am writing to e%press my opinion a#out the arti$le in!!!
"omplaining
I wish to $omplain a#out!!!
I am writing to $omplain a#out!!!
I would like to make a $omplaint a#out!!!
I am writing to e%press my dissatisfa$tion with!!!
Asking for information
I would like to re$eive more information a#out!!!!
Last paragraph
hank you for your time and $o&operation!
I look forward to your reply!
I look forward to hearing from you soon/as soon as possi#le
hank you for your help (in this matter)
The #losing
'ours sin$erely, (when you #egin Dear Mr + surname)
'ours faithfully, (when you #egin Dear Sir/Madam)
$ignat%re
&rinted name' he writer's name, under the signature!
'our address (do not i$lude your name)
Date
(ull address of the person whom you are writing!
)* +ovent ,venue
-ondon ./0 12.
30 4une )536
Mr! Sam 7reen (name)
Dire$tor of 8ersonnel (title)
96 Main Street
-ondon /36 :2.
T(&$
-Do not use contractions
- Do not give personal or irrelevant information
A$)(*G FOR A +O, A$)(*G FOR (*FORMAT(O* "OM&LA(*T$
8,;,7;,82 3
<%plain why you are
writing!
I am interested in the
position...
I am writing to apply for a job
as a... in your/ in a ...
I am seeking holiday
employment as...
<%plain why you are writing
I am student...
I would like to study English in...
<%plain why you are
writing!
I would like to make a complaint
about...
I am writing to complain about...
a meal my family and I had
in____ ontblanc last !aturday
night.
I feel something must be done
about...
I am writing to inform you of my
dissatisfaction with the foods and
drinks at the "European
restaurant" on #$ %anuary this
year.
8,;,7;,82 )
:utline your
e%perien$e and edu$ation! /hy
should they hire you=
;elevant personal
details and >ualifi$ations
I would like to apply for a
position.
I am a &ualified teacher... I
have been working at a...
since...
I am '( years old and I have
finished my degree.
I have some e)perience in...
I am interested in this job
because...
I have e)perience working
with..
I have worked as a...
I speak...
I have a good level of...
I speak.... fluently.
I am able to work immediately.
I would like to add that I am
responsible* hard-working and
highly motivated.
I believe that I will be able to
make a positive contribution to
the group.
,sk for spe$ifi$
information!
I am writing to en&uire about...
I am interested in the language
course...
I would like some information
about...
I would be grateful if you could...
I would like to have further
information on...
<%plain the events!
/hat happened=
I was working on my computer
when...
I take the bus every day but
today...
It looked perfect in the shop* but
when I got home...
I am unhappy with the &uality of
my +,...
-e have eaten in this restaurant
on many occasions and we
never have any problem.
.owever* on this particular
evening....
-e were so angry we decided to
leave without having dessert or
coffee.
+o make matters worse...
-e have been waiting for...
days/weeks.
-e felt e)tremely disappointed
not only because the food was
terrible* but also because we
were mistreated by an impolite
waitress.
+here were several problems...
/irst.... -hen we were... +o
make matters worse.... /inally...
8,;,7;,82 *
<%plain what you
want!
0ould you tell me the
hours/the salary/if a uniform is
necessary1
<%plain what you want!
0ould you send me a school
catalogue/information
about.../the cost of.../the dates
and times of...1
<%plain what you want!
0ould you please refund my
money/ look into this/ send me a
new...1
I won2t go there again unless I
receive an e)planation and
apology for the unacceptable
treatment we received.
I would be grateful if you could
refund us...
I therefore feel you should refund
half of the cost of the.... in
compensation for our
disappointment.
-ast paragraph I look forward to hearing from you soon/ in the near future.
I enclose my 0,/ I have
enclosed my 0, and a
photograph.
I am sending you my 0, as
re&uested.
I would be happy to attend an
interview at time to convenient
to you.
I hope that you will consider
my application favorely
3lease find a photograph of
myself
3lease contact with me if you
re&uire any further
information.
+hank you for considering my
application.
I look forward to receiving your
e)planation of these matters.
I look forward to receiving your
payment.
I look forward to hearing from
you shortly.
I look forward to your reply and
resolution of my problem.
+hank you for your time and co-operation.
+losing 'ours sin$erely/faithfully,
Signature
8ainted .ame ,nthony 8aonessa