Business Deployment Plan

G The SAP and Business Process Redesign started in 1997.

G Development of the Facility Management module started in April
1998.
G Development of the Project Systems module started in November
1998.
G Deployments are planned by business groups:
l Rubber Products global deployment: June 2000
l Pharmaceutical deployments: July 2001 and October 2001
l Polychem global deployments: July 2003
l Crop Protection global deployments: January 2004

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 Project Team Structure

ENTERPRISE
ENTERPRISE

PP SS II
SAP
SAP STRATEGY
STRATEGY METHODOLOGY
METHODOLOGY INFO
INFOEXCHANGE
EXCHANGE QA
QA// QC
QC SVC
SVCMANAGEMENT
MANAGEMENT BASIS
BASIS

MASTER
MASTER APPLICATION
APPLICATION
BBTTII SECURITY
SECURITY EDUCATION
EDUCATION
DATA
DATA DEVELOPMENT
DEVELOPMENT

SUPPLY
SUPPLYCHAIN
CHAIN
CUSTOMER
CUSTOMER FINANCE
FINANCE PROCUREMENT
PROCUREMENT FAMOUS
FAMOUS
MANAGEMENT
MANAGEMENT

APPLICATION
APPLICATION MASTER
MASTER APPLICATION
APPLICATION MASTER
MASTER APPLICATION
APPLICATION MASTER
MASTER APPLICATION
APPLICATION MASTER
MASTER APPLICATION
APPLICATION MASTER
MASTER
DEVELOPMENT
DEVELOPMENT DATA
DATA DEVELOPMENT
DEVELOPMENT DATA
DATA DEVELOPMENT
DEVELOPMENT DATA
DATA DEVELOPMENT
DEVELOPMENT DATA
DATA DEVELOPMENT
DEVELOPMENT DATA
DATA

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Pharmaceutical Deployment Scope

G Create a Capital Project and a Work Breakdown Structure

G Purchase Equipment on a WBS

G Create a Capital Project and a Network / Schedule

G Purchase Equipment on a Network / Schedule

G Perform Planning, Tracking and Cost Controlling

G Implement Cross Application Time Sheets (CATS)

G Implement Standard Reporting (Planned and Actual)

G Combine a Capital and Expense Project

G Perform Collective Processing - Settlement / Closure

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Deployment Plan Milestones

G Develop the BPR Process, Business Requirements and Scope

G Prepare Scripts and Configuration Documents
G Review and Revise Standards and Procedures
G Demonstrate SAP and BPR Functionality to the Customer
G Perform Data Cleansing
G Perform Unit, Integration, and User Acceptance Testing
G Train Key Users and End Users
G “Go Live” with the SAP Deployment
G Post “Go Live” Support

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 America’s 3.0 Development Project Timeline
for PH and DS Implementation
M J J A S O N D J F M A M J J A S O N D
Scripting/ Config Development
Technical Objects Frozen

Integration Test
Dev Box Planning
Prep

Merge Client/ALE
Test/Unit Test PH End User
Integration Test Training
PH UAT
Q Box Prep Data Cutover
to Q

UAT Planning

PH Final Go-Live PH Post

Data Cutover Week Deployment
DS End User
Support
DS UAT Training
DS Post
Deployment
Support

UAT Planning
DS Final Data Go-Live
Cutover Week

Validation PH Validation DS Validation

M J J A S O N D J F M A M J J A S O N D
2000 2001

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High Level Deliverable Activities
Deliverable Complete
G Demonstrate business scenarios (Design Demos) 09/29/00
G Scripts written, configured and sand box tested 08/31/00
G Merge client, ALE and unit test 11/17/00
G Integration testing for (PH, DS) 03/02/01
G User Acceptance testing (PH) 03/30/01
G End user training (PH) 05/25/01
G Final Production Load (PH) 05/25/01
G Go Live (PH) 06/04/01
G Post Deployment support (PH) 08/31/01
G User Acceptance testing (DS) 07/27/01
G End user training (DS) 09/21/01
G Final Production Load (DS) 09/21/01
G Go Live (DS) 10/01/01
G Post Deployment support (DS) 12/21/01
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Project Management Concepts and Tools
G Initial summary and milestone schedules are developed by each
team leader using MS Power Point.
G Resource and cost plans are developed using MS Excel.
G Budgets for each team are established, compiled with other
team budgets and submitted for approval.
G Budgets are managed using the legacy accounting system.
G Each team presents its list of detail activities and reviews the list
with the other team’s list.
G The total list of activities is compiled into a MS Project Plan.
G Each activity represents a deliverable.
G Team representatives meet to establish relationships between
activities.
G The project plan is driven primarily by predecessors and
successors.
G Scorecards are developed to monitor detail progress for scripts,
technical objects, test completion progress, etc.
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Project Management Concepts and Tools (Continued)
G The scorecard data is summarized and manually entered into
the project plan.
G Scripts, configuration documents, test documents, etc. are
stored in an electronic project notebook. This is used to
validate actual completion of data.
G The project plan is updated weekly. Scorecard data may be
updated daily, if necessary.
G Each team develops its own detail work plan.
G Personal “one on one” contact is the method used to update the
work plan.
G Project progress is measured by completion of deliverable
activities.
G Resource planning is managed at a team level. Teams, not
names are assigned to activities.
G Actual Costs are collected and reviewed monthly using the
legacy accounting program.

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Examples - MS Project Work Plan

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Examples - Script and KIA Scorecard
Script Scorecard
Team Total Progress Total % Total %
Scripts Overall Complete Complete Complete Complete
(%) Actual Actual Planned Planned
POINT 136 33 24% 44 32%
Dialog 233 52% 121 52% 133 57%
EF&A 439 2% 9 2% 17 4%
EPP 247 72% 177 72% 177 72%
Famous 163 47% 76 47% 66 40%
Total 1218 22% 416 34% 437 36%

Notes:
1) Progress overall is based on the status of each script
Status Value Definition
Intialized 0% Script "shell" in EPN
Draft in Progress 10% Some fair amount of work has been done
Documented 40% Script and confiuration doucments are written but not yet in Development
Draft Complete 70% Reviewed and approved by the team
Unit Tested 100% Unit testing complete and successful
2) Total Complete is based only on the number of scripts that are successfully unit tested

Key Integration Areas

# Blank Open Testing Complete Planned Complete
# % # % # % # % # %
POINT 490 263 53.7% 97 19.8% 77 15.7% 53 10.8% 148 30.2%
EF&A 29 22 75.9% 6 20.7% 0 0.0% 1 3.4% 1 3.4%
EPP 24 11 45.8% 13 54.2% 0 0.0% 0 0.0% 0 0.0%
Famous 19 19 100.0% 0 0.0% 0 0.0% 0 0.0% 1 5.3%
IT 2 2 100.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0%
Total 564 317 56.2% 116 20.6% 77 13.7% 54 9.6% 150 26.6%

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Questions

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