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ISPE

STUDENT CHAPTER HANDBOOK


Organization and Operation
January 2005
Version 5
EDITORS NOTES
TheStudentChapterHandbookisproducedjointlybytheISPEStudentDevelopment
CommitteeandISPEStaffwithinputfromlocalChapters,AffiliatesandStudentChapters.Itisa
livingdocumentandupdatedperiodically.Ithasbeendesignedasaguidelineintheformation
andoperationofanISPEStudentChapter.
The Student Development Committee
ISPEStudentChapterHandbook
1 Foreword
ISPE,TheInternationalSocietyforPharmaceuticalEngineering,isaworldwide,
not-for-profitSocietywithnearly22,000membersin80countrieswhoapplytheir
practicalandtechnicalknowledgeintheregulatedPharmaceuticalIndustry.
ISPEprovidesanimpartialsettingthatfosterssharingofinformationbetween
industry,government,academia,andindividuals,thereforeprovidingvaluable
linkagesacrossawidespectrumofinterestinthePharmaceuticalIndustry.
2 Objectives
AmongthemanyprogramsofferedbyISPE,istheStudentAffairsProgram.This
veryimportantprogramhasbeendevelopedtomeetthestatedgoalsofthe
Societyandtoachievethefollowingadditionaldefinedobjectives:
TointroduceandfamiliarizeStudentMembers,facultyandother
appropriateindividualstoallaspectsofthepharmaceuticaland
biotechnologyindustriesandrelateddisciplines.
Topromoteeducationalexchange,careeropportunitiesand
networking.
Topromotepublicityforavailablegrants,awardsandinternships.
For legal reasons ISPE Chapters and Affiliates do not provide
scholarships. ISPE only provides grants and awards.
TosupporttheformationofandparticipationinaStudentChapter
providingvaluableexperiencesforcareerandpersonaldevelopment
forISPEStudentMembers.
3 What is ISPE?
TheSocietywasfoundedin1980byahandfulofpeopleworkingonthefront
linesinthepharmaceuticalindustrywhofeltavoidintheirabilitytomeetand
workwithcolleaguesfromothercompaniestoimproveefficiency.Theydecided
todosomethingaboutit.Theybelievedtheworldneededanorganizationthat
woulddealwithpracticalapplicationsandinformationfortechnicalprofessionals.
Theaimofthegroupwastoimproveefficiencyandbestpractice.Theirvision
thataforumwasneededisborneoutbytheenormousexpansioninISPE
membershipovertheinterveningperiod,whichextendsbeyondengineeringto
includeverybroadrepresentationfrompharmaceuticaltechnologyand
pharmaceuticalmanufacturingprofessionals,includingavitallinkwithquality
controlandassurancepersonnel.
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Amongitsmembersareleadersinacademia,governmentandthe
pharmaceuticalandbiotechnologyindustries.Chemical,civil,industrial,
mechanical,andelectricalengineers,aswellas,microbiologists,scientists,
pharmacists,regulatoryandqualitypersonnelmakeupitsmembership.
ISPEprovidesameansforcontinuingeducation.Itpublishesabi-monthly
magazine, PHARMACEUTICAL ENGINEERING,andbi-monthlyglobal
newsletter, ISPEAK.EachissueofPHARMACEUTICAL ENGINEERING
containsanencyclopediaofpharmaceuticalinformation.Itcontainstechnicaland
educationalpaperspresentedbeforeSocietymeetings,practicalhowto
articles,descriptionsofnewproducts,andnewsitemsoftheindustryandthe
Society.ISPEAKfeaturesbrieftechnicalarticlesandregulatorynewsaswellas
informationonupcomingISPEevents,andChapterandAffiliateactivities.
TheSocietyholdsvariousconferences,seminarsandshowsannually,where
technicalandeducationalpapersarepresentedinconjunctionwithavastdisplay
ofthelatestdevelopmentsinequipment,materialsandtechnology.
TheSocietyhasalsobecomeactivelyinvolvedinthecreationanddissemination
ofPharmaceuticalEngineeringBaselineGuides.TheseGuidesaredeveloped
throughapartnershipwithFDAandindustry.
Currently,ISPEhas16internationalAffiliatesand16NorthAmericanChapters.
ChaptersandAffiliatesprovideeducational,informationalandnetworking
opportunitieslocally,asdoesISPEinternationally.StudentChaptersare
supportedbytheirlocalISPEChapterorAffiliate,whichsuppliesanindustry
advisorforeachcollegeoruniversityandincludesStudentMembersintheir
activities.Inaddition,ISPEmembershaveaccesstotheSocietyWebsiteand
Webinars.
Inthisswiftlymovingageoftechnologicalprogress,ISPEfulfillsavitally
importantfunctionandprovidesanever-growingopportunityforpersonaland
professionaldevelopmentforitsmembers.
4 Why Student Membership in ISPE?
StudentMembersreceivePharmaceutical Engineering,theesteemed
magazineofISPE.
StudentMembersreceivethebi-monthlynewsletter,ISPEAK.
StudentMembersreceivemembership discountstoallISPEHeadquarters
andlocalChapterandAffiliateprogramsandevents.
StudentMembersareprovidedtheopportunitytonetworkwithleaders and
experts inallaspectsofthepharmaceuticalindustrythroughtheSocietys
localChapterorAffiliateandISPEHeadquartersmeetings.
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StudentMembershaveaccesstotheStudentAffairs,CareerOpportunities,
andDiscussionForumssectionsavailableontheISPE Web site, Campus
Connection, http://www.ispe.org/campusconnection
TheSocietyintroducesthemanyopportunitiesavailablethroughoutour
industry.
StudentMembershaveaccesstoPharmaceutical Engineering Baseline
Guides throughtheirfacultyadvisors(acompletesetoftheseisfurnishedto
eachStudentChapteruponofficialrecognition).
ISPElocalChaptersandAffiliatesprovidementoring programsforStudent
Members.
StudentMembershaveanopportunityeachSpringtoparticipateinaStudent
Poster CompetitionatthelocalChapterorAffiliatelevelandachanceto
progresstotheInternationalPosterCompetitionattheISPEAnnualMeeting
eachFall.
StudentMembershavetheopportunitytosecureinternshipsundera
programcurrentlybeingdevelopedandavailableontheWebsite,
http://www.ispe.org/
5 How to Organize a Student Chapter
ThefirststepinorganizingaStudentChapteristodeterminethelevelofinterest
informingaChapter.Ifthereappearstobeenoughinteresttopursuethe
endeavorfurther,Advisorsarerequiredandmustbechosen.OneIndustry
AdvisorfromthelocalISPEChapterorAffiliatewillbeappointedtoassistthe
StudentChapterandtheFacultyAdvisoristobechosenfromthesponsoring
institution.AllAdvisorsmustbeatleast21yearsofageandmembersofISPE.
Uponapplication,theFacultyAdvisor(s)willreceive,freeofcharge,anhonorary
membershipinISPE(asdefinedintheISPEInternationalBylaws;seeAppendix
D)forthedurationoftheirtermasAdvisor.IfapotentialFacultyAdvisorhas
questionsaboutregisteringanISPEStudentChapteroncampus,itisbesttoput
himorherintouchwithLynneRichards,ManagerforChapterandAffiliate
Relations,telephone813/960-2105oremaillynne@ispe.org.
SelectionofAdvisorsisimportant.AdvisorswillhelptheStudentChapterselect
officers,schedulemeetings,obtainmaterialsandinformationfromISPE,process
StudentMembershipapplicationsandgiveguidanceforrunningmeetings.
IfthereisenoughstudentinteresttoformaStudentChapter,aSteering
Committeeshouldbeselectedtoserveastemporaryofficersoverseeingthe
necessarystepsintheformationoftheChapter.TheSteeringCommitteeshould
consistofaChairperson,ViceChairperson,Secretary,Treasurer,theAdvisors
andatleastoneMember-at-Large.
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OneofthefirstactivitiesoftheSteeringCommitteeshouldbetorecruit
members.Aminimumoffivetotenmembers(totalincludingtemporary
officers)isrequiredtoformaStudentChapter.EachoftheCommitteemembers
shouldbeproactiveinsigningupnewmembers,helpingthemtocomplete
membershipapplications,andcollectionofdues.Membershipapplicationand
paymentshouldbegiventotheIndustryAdvisor.Completedmembership
applications,proofofenrollmentandpaymentshouldbesenttoISPE
Headquarters.IfthelocalChapterorAffiliateoffersmatchingfundsfor
membershipfees,forwardallmembershipapplications,enrollmentproofand
paymentstothelocalChapterorAffiliateStudentAffairsrepresentative.
Membershipapplicationscannotbeprocessedwithoutthepaymentsandproof
thatthepotentialmembersarefull-timestudents.ContactLynneRichardsat
ISPEHeadquartersatlynne@ispe.orgforaStudentChapterStart-upKit
consistingofstudentbenefitsbrochures,membershipapplications,
Pharmaceutical Engineering, ISPEAK,etc.
AsetofStudentChapterBylawsmustbedevelopedandapprovedbyISPE.A
suggestedsetisincludedinAppendixCofthishandbookandcanbeusedasa
guide.ThesuggestedBylawsmaybemodifiedaslongastheydonotconflict
withISPEInternationalBylaws(seetheAppendixD).
TheSteeringCommitteemustinvestigatealleducationinstitutionrequirements
fortheformationoftheChapter.Allinstitutionrequirementsmustbecompleted
beforeproceedingfurther.
WhenthemembershipgoalhasbeenreachedandtheBylawshavebeen
developed,aformationmeetingoftheStudentChaptershouldbeheld.Atthis
meetingtheofficersshouldbeelectedandtheBylawsapproved.Whenthishas
beendone,alettershouldbesenttoISPEHeadquartersrequestingofficial
authorizationtooperateasaStudentChapter.Includedwiththisrequestshould
beacopyoftheStudentChapterBylaws,alistoftheelectedofficers,thenames
andaddressesoftheAdvisors,plusthelistofatleastfivetotenmembers(the
officers,butnottheAdvisors,maybeincludedinthistotal).SeetheStudent
ChapterApplicationforminAppendixE.Writtennotificationofapprovalanda
StudentChapterCharterwillbesenttotheStudentChapterfromISPE
Headquarters.TheStudentChapteristhenofficiallyrecognizedasoperational.
AWebsitecanbeanexcellenttoolforpublicityfortheStudentChapterandits
activities.TheStudentMemberscanmakeuseoftheGlossaryontheWebsite
tolearnindustryterms.ItisstronglyrecommendedthataStudentChapterWeb
sitebeorganizedearlyintheChapterformationprocess.ThelocalISPEChapter
orAffiliateandtheISPEHeadquarterscanofferguidanceinthiseffort.A Web
site policy exists and must be followed by the Student Chapter. The
Student Chapter Web site must be approved by ISPE and then can be
linked to the International, Chapter and Affiliate Web sites. See the ISPE
Web site Guidance (Appendix J) and the ISPE Web site policy (Appendix
K).
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6 ISPE Student Chapter Formation - Flow Chart
1. DetermineLevelofInterest
2. ChooseAdvisors: IndustryAdvisor(ISPEMember)andFacultyAdvisor
3. SelectSteeringCommittee: TemporaryOfficers(suggested)
President
VicePresident
Treasurer
Secretary
Advisors
1MemberatLarge
4. RecruitMembers: Minimum5-10Members(totalincludingtemporary
officers)
5. DevelopStudentChapterBylaws(seeexampleintheAppendixC)
6. CompleteUniversityrequirements
7. ElectOfficersandapproveBylawsatthefirstStudentChapterMeeting
8. MailletterandrequireddocumentstoISPEHeadquartersrequestingofficial
approvalofStudentChapter
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7 ISPE Student Chapter Organization
7.1 Organization of a Student Chapter and Name:
AStudentChapter,inaffiliationwithISPE,theInternationalSocietyfor
PharmaceuticalEngineering,composedoffull-timestudentsofengineering,
technicalandscientificprogramsofrecognizedandaccreditedcolleges,
universities,technicalschoolsorcommunitycolleges,maybeorganizedupon
favorablevoteoftheBoardofDirectorsofthelocalChapterorAffiliate.Authority
fortheorganizationofaStudentChapteratanyinstitutionshallautomatically
lapseifnotusedwithinoneyearfromthedategranted.Thenameofsuchan
affiliatedgroupshallbeThe(school name)StudentChapteroftheInternational
SocietyforPharmaceuticalEngineering.
7.2 Qualification for Student Chapter:
ToapplyforISPEauthorizationtheproposedStudentChaptershallhave:
Anorganizationoffull-timestudentsinacollege,university,technical
school,orcommunitycollegeofrecognizedstanding.
Theendorsementsoftheapplicationbytheheadorequivalentofone
ofthedepartmentsofthecollege,university,technicalschoolor
communitycollege.
AminimummembershipoffivetotenISPEStudentMembers.
IndustryandFacultyAdvisorstotheStudentChapter,whoseduties
willbetoconsultwithandadvisetheStudentChapteronmatters
relatingtothegeneralconductoftheChapter.
IndustryAdvisorshallbefromthelocalISPEChapteror
Affiliate.
FacultyAdvisorshallbefromthesponsoringinstitutionina
teachingoradministrativecapacity.
7.3 Student Chapter Membership:
AllstudentsattendinganinstitutionwherethereisaStudentChaptermay
becomemembers.RequirementsforStudentMembersshallbeinaccordance
withISPEBylaws,asfollows:
Article III, Section 3.StudentMembers:IndividualsenrolledFULL-TIME
atarecognizedaccreditededucationalinstitutionmayentertheSocietyas
StudentMembersoftheSocietyandtheChapter.
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7.4 Student Chapter Bylaws:
TheBylawsofaStudentChaptershallnotconflictwithanyprovisionsofthe
ArticlesofIncorporationorBylawsofISPEInternational(seeAppendixD).
7.5 Requirements of a Student Chapter:
Tomaintainanactivestatus,aStudentChaptershall:
Holdatleasttwomeetingsduringeachacademicperiod.
PrepareandsendtoeachAdvisorandISPEHeadquarters
comprehensiveAnnualReportsandStudentChapterFinancialReports
inaccordancewiththerulesofISPE.
AminimummembershipoffivetotenISPEStudentMembers.
7.6 Disbanded and Reinstated Student Chapters:
TheISPEInternationalBoardofDirectorsmaydisbandaninactiveStudent
Chapter,inaccordancewiththerulesoftheSociety.TheISPEInternational
BoardofDirectorsmayreinstatedisbandedStudentChaptersinaccordancewith
therulesoftheSociety.
8 Organization and Responsibilities
8.1 Student Chapter Executive Committee
TheaffairsoftheStudentChapteraremanagedbyanExecutiveCommittee
consistingoftheAdvisors,theStudentChapterPresident,VicePresident,
SecretaryandTreasurer.Generally,thedutiesofthiscommitteeare:
ManagetheaffairsoftheStudentChapter,exceptasotherwise
providedbytheChapterBylaws.
ApproveproposedactivitiesandappointmentstoStudentChapter
committees.
Determinewhowillbeauthorizedtosign,onbehalfoftheStudent
Chapter,notes,receipts,acceptances,endorsements,checks,
releases,contractsandotherdocumentsandmakesuchauthorization.
Performsuchotheractsasmaybenecessarytocarryoutthe
purposesoftheStudentChapterandISPE.
IncaseofavacancyoccurringintheStudentChapterExecutiveCommittee,the
committeeshouldappointasuccessortoholdofficefortheremainingportionof
thetermofthevacatingmember.
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AllmembersoftheExecutiveCommittee,exceptAdvisors,areentitledtovotein
theStudentChapter.However,soundparliamentaryproceduredictatesthatthe
Presidentshouldexercisetheirvote,onlywhennecessary,tobreakatie.
TheExecutiveCommitteecanconductnobusinessofficiallyunlessaquorumis
present.Thequorumreferstothenumberpresent,notthenumbervoting.
UnlesstheBylawsprovideotherwise,thequorumisthemajorityofthe
Committeesmembers.
TheExecutiveCommitteeisessentiallytheBoardofDirectorsoftheStudent
Chapter.TheStudentChapterPresidentistheChairoftheExecutive
Committee.IntheabsenceofthePresident,thedutieswillfallupontheother
officersinthefollowingorder:VicePresident,SecretaryandTreasurer.
NewmembersontheExecutiveCommitteemaynotbethoroughlyfamiliarwith
manyphasesofoperation.Accordingly,atthefirstmeetingitiswelltoreviewthe
scopeandobjectivesoftheSocietyandtheStudentChapteraswellasallrecent
projects.ThisshouldbeperformedbyoneoftheAdvisors,whoisapermanent
memberoftheExecutiveCommitteeandlendstoitscontinuity.
TheSecretarymustrecordtheminutesoftheExecutiveCommittee.Each
memberoftheCommitteeshouldreceiveacopyoftheminutes,approvedbythe
President,assoonafterthemeetingaspossibleandatleasttendayspriortothe
nextmeeting.
8.2 Industry and Faculty Advisors
TheIndustryandFacultyAdvisorsmustbeatleast21yearsoldandmembersof
ISPE(FacultyAdvisorsareawardedHonoraryMembershipstatus).Itistheirjob
tolendadvice,guidanceandencouragementtotheStudentChapterinallits
activities.TheIndustryAdvisoristheliaisontoISPEHeadquarters,itslocal
Chapteranditsresources.TheFacultyAdvisoristheliaisontotheeducation
institutionanditsresources.TheIndustryAdvisorshallreviewandenforcethe
WebsiteGuidanceandWebsitePolicyasitregardstotheStudentChapterWeb
site.
TheAdvisorscanbeofgreatassistanceinutilizingtheircontactswiththelocal
ChapterorAffiliate,variouscompaniesinindustry,theISPEHeadquartersand
theeducationalcommunitytogainsupportandassistancefortheStudent
Chapteractivities.
Advisorsareex-officiomembersofallcommitteeswithintheStudentChapter.
8.3 President
ThePresidentisthechiefexecutiveoftheStudentChapter.Generally,theduties
ofthePresidentareto:
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SuperviseandpromotetheaffairsoftheStudentChapterwithhelpof
theExecutiveCommittee.
PresideatmeetingsoftheStudentChapter,oftheExecutive
Committeeandbeanex-officiomember(withvotingrights)ofall
committees.
CallmeetingsoftheExecutiveCommitteeasneeded.
Maintaintherecordsandcorrespondenceoftheirofficeandturnover
allrecordstotheirsuccessor.
Appointchairpersonsofvariouscommittees,subjecttotheapprovalof
theExecutiveCommittee.
Requireperiodicprogressreportsofallcommitteechairpersons.
Appointanominatingcommitteeatleast30daysbeforetheannual
electionsandbeginacceptingnominations15dayspriortoannual
elections.
Submit the Chapters Annual Report to each Advisor and ISPE
Headquarters in a timely fashion. Two current Student Chapter
officers must sign the report.
8.4 Vice President
TheVicePresidentisthesecondchiefexecutiveoftheStudentChapter.Inthe
absenceordisabilityofthePresident,alldutiesofthechairfallupontheVice
President.Generally,thedutiesoftheVicePresidentare:
AssumealldutiesofthePresidentintheirabsenceordisability.
ServeasfirstassistanttothePresident.
AcceptresponsibilityforspecificStudentChapteractivities,atthe
Presidentsdirection.
Serveasex-officiomember(withvotingrights)ofallcommittees.
8.5 Secretary
TheSecretaryistheofficialcorrespondentfortheStudentChapter.Intheir
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absence,thesedutiesfallupontheotherofficersinthefollowingorder:
President,TreasurerandVicePresident.Generally,thedutiesoftheSecretary
areto:
Maintainthecorrespondenceandrecordsoftheirofficeandturnover
allrecordsandcorrespondencetotheirsuccessor.
ServeasSecretaryforallExecutiveCommitteemeetingsandprepare
minutesofeach.
Prepareagenda,underdirectionofthePresidentforallmeetingsand
distributemeetingnoticesinatimelyfashion.
PresideatmeetingsintheabsenceofthePresidentandVice
President.
ProvidecopiesofminutesofallmeetingstoExecutiveCommittee
membersandAdvisors,assoonafterthemeetingaspossible,andat
leasttendayspriortothenextmeeting.
ReviewallcorrespondencefromthelocalChapterorAffiliateandISPE
Headquarters.
BringtotheattentionofthePresidentallcorrespondence,bulletins,
notificationsandmattersaffectingtheStudentChaptersactivities,
especiallythosethatshouldbediscussedatmeetingsoftheExecutive
Committee.
Turnoverallincome,bills,receiptsandotherfinancialmatterstothe
StudentChapterTreasurer.
Sendallmembershipapplications,proofoffull-timestudent,and
paymentsforduescoveringmembershipstotheISPElocalChapter,
AffiliateorISPEHeadquartersforprocessing.
Maintain a current roster listing addresses, telephone numbers,
and email addresses of all Student Chapter members, Executive
Committee and others designated by the Executive Committee,
with copies to each Advisor and ISPE Headquarters.
Assist in preparation of the Student Chapter Annual Report.
8.6 Treasurer
TheTreasureristheofficialcustodianofthefundsoftheStudentChapter.The
TreasurerreceivesanddisbursesChaptermoneyonlyuponordersmadebythe
ExecutiveCommittee.IntheTreasurersabsence,theirdutiesaretobe
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administeredbythePresidentwiththeknowledgeoftheSecretaryandExecutive
Committee.IntheabsenceofthePresidentandtheTreasurer,theVice
Presidentadministerstheduties.Generally,thedutiesoftheTreasurerareto:
BeresponsibleforreceiptsanddisbursementsofStudentChapter
funds.
MaintainStudentChapterfinancialrecordsandturnoverallrecords
andcorrespondencetotheirsuccessorattheendoftheirterm.
AttendmeetingsoftheExecutiveCommitteeandprovideperiodic
reportsasrequested.
ArrangeforsafekeepingoftheStudentChapterfundinacheckingor
specialfundsaccountasapprovedbytheExecutiveCommittee.
Arrangeasatisfactorymethod,approvedbytheExecutiveCommittee,
forthemanagementoftheChaptercheckingaccountwithapproved
officersignaturesforwithdrawal,etc.Thebankingaccountshouldbe
carriedasthe(NameofSchool)StudentChapterofISPE,toavoid
anypossibleconflictwithInternationalfunds.
Depositallreceiptsinthebankaccountassoonasreceived.
Reconcilethemonthlybankstatement.
Obtaininvoicesorreceiptsfordisbursements.
Prepare and submit Student Chapter Financial Report as defined
by ISPE Headquarters (see Appendix G).
Assist in preparation of the Student Chapter Annual Report
including the Treasurers Report (see Appendix H).
8.7 Optional Committee Officers
8.7.1 Membership Chair
TheresponsibilityoftheMembershipCommitteeistoenrollnewmembersand
retainexistingmembers.ItissuggestedthattheChairappointatleastthree
memberstotheircommittee.Generally,thedutiesoftheMembership
Chairpersonareto:
Developamembershipcampaigntocommencewiththefirstfall
meetingoftheStudentChapter.Everymeanspossibleshouldbeused
tobringnon-memberstothisinitialmeeting.Whentheyarethere,the
MembershipCommitteehasanimportantjobmakingthemfeel
welcomeandseetothattheyaregiveneveryopportunitytoenrollas
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newmembersoftheChapter.BecertaintohaveISPEStudent
MemberBenefitsbrochuresandmembershipapplicationsonhand,
obtainablefromyourIndustryAdvisor.
WorkcloselywiththeProgramCommitteetobecertaininvitationsare
mailedtospecialgroupsandindividualswhenprogramsarescheduled
whichmayappealtothem.
KeeptheStudentChaptermembershipinterestedinbringinginnew
members.Contestsofvariouskindscanbeconductedthroughoutthe
year.
RemindtheStudentChaptermembersofthevalueofbringingguests
tothemeetings.
KeepanadequatesupplyofISPEStudentMemberBenefitsbrochures
andmembershipapplicationsonhandandusethematevery
opportunity,especiallyforguestsatStudentChaptermeetings.
WhenStudentMemberswhoarenotmembersattendthemeetingsofthe
StudentChapter,theCommitteeshouldcontacttheminanefforttosecuretheir
membershipenrollment.ActivemembersarethelifebloodoftheStudentChapter
andnoopportunityshouldbemissedforattractingasmanyaspossible.
8.7.2 Publicity Chair
TheresponsibilityofthePublicityCommittee,inessence,istospreadtheword,
toselltheChaptersobjectivestothosewhoareinapositiontoassistand
supportinsomeway,andtoobtainthatassistance.Thiscanbeaccomplished
by:
CreatingpostersadvertisingtheactivitiesandprojectsoftheStudent
Chapterandplacingtheseinprimelocations.
Circulatingcopiesofmeetingnoticesandothernewsreleasesinareas
notreachedbytheSecretary.
ArrangingforphotographstobetakenofeventsduringtheStudent
Chaptersyearandsendcopiestothe:schoolnewspaper,yearbook
staff,localISPEChapterorAffiliateandPharmaceutical Engineering,
alongwithappropriatewrite-ups.
DevelopingoutsideinterestintheStudentChapterbysendingout
letters,makingtelephonecallsorpersonalcontact.Thesearevaluable
sourcesofassistanceinactivitiessuchassponsoringplanttours,
sendingknowledgeablespeakerstotheStudentChaptermeetingsand
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contributingdoorprizesforspecialevents.Thisisoneofthemost
valuablefunctionsofthePublicityCommittee.
CoordinatingthecontentoftheStudentChapterWebsite.Appointing
aWebmastercanbeveryhelpfulforthiseffort.
8.7.3 Program Chair
ItistheresponsibilityoftheProgramChair,inconjunctionwiththeProgram
CommitteemembersandtheAdvisors,toarrangeprogramsthroughouttheyear.
ItisrecommendedthattheCommitteeworkcloselywiththeProgramChairofthe
localISPEChapterorAffiliateforthepossibilityoftheirscheduledspeakers
visitingtheschooleitherpriortoorfollowingthelocalChapterorAffiliate
engagements.
TheProgramChairalsoarrangesthedetailsofeachStudentChaptermeeting
includingobtainingtherequiredaudio-visualequipment,transportation,etc.Their
functionistoarrangeforandtodoeverythingpossibletoseethateachmeeting
andspecialfunctiongoessmoothly.
SourcesforspeakersincludethelocalISPEChapterorAffiliate,programsfrom
ISPEHeadquartersmeetings,authorsofarticlesappearinginPharmaceutical
Engineeringandwrite-upsoftalksgivenbyspeakersbeforeISPElocalChapters
andAffiliates.
8.8 Official Operating Activities
8.8.1 Annual Report
TheRulesoftheSocietyrequirethateachStudentChapterprepareandsubmit
anAnnualReporttotheISPEHeadquarterswithacopytoeachAdvisornolater
thanMay1
st
ofeachyear.
TheAnnualReport(seeAppendixF)mustbecompletedinfull,inordertobein
compliancewithISPEHeadquartersrules.
8.8.2 Student Chapter Financial Reports
TheRulesoftheSocietyrequirethateachStudentChapterprepareandsubmit
StudentChapterFinancialReportstoISPEHeadquarterswithacopytoeach
Advisornolaterthantwentydaysaftereachquarterofeachyear.
TheStudentChapterFinancialReports(seeAppendixGandH)mustbe
completedinfull,inordertobeincompliancewithISPEHeadquartersrules.
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8.8.3 Bylaws
TheBylawsoftheStudentChaptershallnotbeinconflictwiththeArticlesof
IncorporationandBylawsoftheSociety,norwiththerulesofISPEInternational
BoardofDirectors.
ISPEhasanavailablesetofapprovedStudentChapterBylawsfornewStudent
ChaptersandforexistingStudentChapterswhomaywishtoconsiderchanges
toreflecttheirgrowthovertheyears.AnychangestotheseBylawsrequire
approvalbyISPEHeadquarters.AcopyoftheapprovedStudentChapterBylaws
appearsintheAppendixCofthisHandbook.
8.8.4 Membership Billing Procedures
Membershipfeesof$30aredueandpayablewiththeinitialapplication.
Subsequent$30renewalfeesoccurannually.The$30feeisextendedtoall
StudentMembersoneyearaftergraduation.SeetheStudentChapterIndustry
Advisorforinformationonpotentialmembershipfeematchingfundsand
procedures.
9 Ideas for Student Chapter Programs and Activities
9.1 Meetings
Invitemanufacturersanddistributorsofequipmenttopresentatalk,
films,exhibitsandperhapsademonstration.
ConductgroupdiscussionsonselectedarticlesinPharmaceutical
Engineering.
HaveStudentMembersprepareandpresentapaperattheStudent
Chaptermeeting,followedbydiscussion.
InvitemembersfromthelocalISPEChapterorAffiliatetoeach
meetingoftheStudentChapter.
Holdcareerpanelswithindustryrepresentativestoexplorecareer
opportunities.
HoldregionalStudentChapterconferencesfornetworking,idea
sharingandproblemsolvingwithseveralotherStudentChapters.The
sitefortheseconferencesmightberotatedamongtheparticipating
StudentChapterssothateachhastheopportunityofhostingone.
9.2 Projects
Projectsareoneofthebestmethodsofcreatingteamspiritamongthemembers
oftheStudentChapter.ThesetypesofactivitiesgivetheChapterafeelingof
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doingsomethingworthwhileandarealsogoodpublicrelationsfortheschool,its
programsandtheStudentChapter.
Someprojectsthatmaybeconsideredare:
Communityserviceprograms
Technicalprojectsordesigncontests
Campusactivities
Resumewriting
StudentChaptermemberscanvisithighschoolsintheirareaasarecruiting
teamfortheirschool.
9.3 Plant Tours and Field Trips
PlanttoursandfieldtripscanmarkthehighpointoftheyearforStudentChapter
members.Mostcompaniesarewillingtoarrangetoursthroughtheirplantsfor
educationalpurposes.
CoordinateplanttoursincooperationwithanotherStudentChapter,thelocal
ISPEChapterorAffiliateandISPEHeadquarters.
PlanagrouptriptoISPEprograms,seminarsormeetings.
9.4 Social Activities
Organizeanannualdinnerparty,picnicordance.
Arrangesocialoutings,suchasgroupparticipationinasportingevent.
9.5 Student Chapter Web site
AWebsitecanbeanexcellentpublicitytoolfortheStudentChapterandits
activities.ItisstronglyrecommendedthataStudentChapterWebsitebe
organizedearlyintheStudentChapterformationprocess.ThelocalISPE
ChapterorAffiliateandtheISPEHeadquarterscanofferguidanceinthiseffort.
A Web site policy exists and must be followed by the Student Chapter.
Once the Web site is approved by ISPE Headquarters, it can be linked to
the International, local Chapter and Affiliate Web sites. See the ISPE Web
site Guidance (Appendix J), the ISPE Web site policy (Appendix K), and a
sample template.
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10 How the Local Chapter or Affiliate Can Help
AppointaStudentAffairsCommitteeChairtoactastheliaison
betweenthelocalISPEChapterorAffiliateandStudentChapters.
Provideguestspeakers,eitherfromwithintheirmembershipranksor
bysharingaregularmonthlyspeaker.
MakeonelocalChapterofAffiliatemeetingayearaspecialStudents
Nightwithaspeakerwhocandiscusscareeropportunities.
OfferareducedrateonthecostforStudentMemberswhoattendlocal
ChapterorAffiliatemeetings.
PresentawardsorgrantstoStudentMembersorStudentChaptersfor
outstandingachievements.
Sponsormembershipgoalsprogramswithcashawards.
SponsorspecificprojectstobeimplementedbytheStudentMembers.
Sponsorastudentessaycontest.
SubsidizeStudentMembershipapplicationfeesformembership.
SponsorStudentMembersattendanceatISPEsAnnualMeeting,The
StudentLeadershipForum,andotherISPEInternationalmeetingsand
localChapterorAffiliatemeetings.
ProvidespeakersforStudentChaptermeetingsthroughmandatory
participationbylocalChapterorAffiliateboardmembers.
ProvidementorstoStudentMembers.
SponsortheStudentPosterCompetitioneachyear.
SponsoraCareerFair.
PublishaResumeBook.
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ISPEStudentChapterHandbook
APPENDICES
A. StudentChapterOrganizationKit
B. ISPEStudentChapterReportingSchedule
C. SuggestedBylawsforISPEStudentChapters
D. BylawsofISPEInternational
E. StudentChapterApplication
F. AnnualReportFormCoverPages
G. StudentChapterFinancialReportingForm
H. TreasurersReportForm
I. MeetingMinutesFormat
J.ISPEWebsiteGuidanceandAddendum
K.ISPEWebsitePolicy
L.FacultyAdvisorResponsibilities
M.StudentChapterCheatSheet
N.NewStudentChapterFormationSurvey
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Appendix A - Student Chapter Organization Kit
Uponrequest,theStudentChapterOrganizationKitwillbesentforuseintheplanning
andformationstagesoftheStudentChapter.Thiskitconsistsof:
StudentChapterHandbookforOrganizationandOperation
Membershipapplications
StudentBenefitsBrochures
NamesandaddressesofthelocalChapterorAffiliateBoardofDirectorsandthe
localStudentAffairsCommitteeChair
Pharmaceutical Engineeringmagazines
ISPEAK newsletters
Toorder,contactLynneRichardsatISPETampaat1-813-960-2105,Extension223,or
byemailatlynne@ispe.org
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ISPEStudentChapterHandbook
Appendix B ISPE Student Chapter Reporting Schedule
Belowisalistofdocuments,reportsandrequeststhatarerequiredoftheStudent
ChapterstosendbytherequireddatetotheDirectorofChapterandAffiliateRelations
atISPEHeadquarters.
Documents/Reports/Requests Due Date
StudentChapterAnnualReport 1May
StudentChapterBudget 1May
ElectionsCompletedforFallterm 15May
Bylaws Whennecessary-reviewedannually
MeetingMinutes Withintwoweeksaftermeeting
ListofEventAttendees(Members&Nonmembers) Withintwoweeksafterevent
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Appendix C Suggested Bylaws for Student Chapters
BYLAWS OF THE (School Name) STUDENT CHAPTER OF THE INTERNATIONAL
SOCIETY FOR PHARMACEUTICAL ENGINEERING
ARTICLE I
NAME
Section1. Thenameofthisorganizationshallbethe(SchoolName)Student
ChapterofTheInternationalSocietyforPharmaceuticalEngineering,Inc.,
hereinaftercalledtheStudentChapter.
Section2. ThelocalISPE________ChapterorAffiliatewillsponsorthe________
StudentChapterandallmembersoftheStudentChapterareconsidered
membersoftheISPE______________ChapterorAffiliate.
ARTICLE II
OBJECTIVES
Section1. TheobjectivesoftheStudentChaptershallconformtothoseofthe
InternationalSocietyforPharmaceuticalEngineering,Inc.,hereinafter
calledISPE.
Section2. Infurtheranceoftheseobjectives,theStudentChaptershallhold
meetingsforthepresentationofappropriatepapersandtheinterchangeof
ideasandinformation.Wherepractical,theStudentChaptershallpromote
planttours/sitevisitsandeducationallecturecourses.
ARTICLE III
MEMBERSHIP
Section1. AllmembersofISPEattending_________________(College,University,
TechnicalSchool,orCommunityCollege)asStudentMembersshallbe
consideredmembersofthisStudentChapter.
Section2. AllmembersoftheStudentChapterwhoareingoodstandingshallhave
therighttovoteandholdofficeintheStudentChapter.
ARTICLE IV
ADVISORS
Section1. ThereshallbetwoAdvisorstotheStudentChapterwhosedutiesshallbe
toconsultwithandadvisetheStudentChapteronmattersrelatingtothe
generalconductoftheStudentChapter.EachAdvisorshallbeamember
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ISPEStudentChapterHandbook
ofISPE.OneIndustryAdvisorshallbenamedbythelocalISPEChapter
orAffiliateandoneFacultyAdvisorselectedfromthesponsoring
educationalinstitution.
Section2. TheAdvisorsshallbeex-officiomembersoftheStudentChapters
ExecutiveCommittee.
ARTICLE V
MEETINGS
Section1. RegularmeetingsoftheStudentChaptershallbeheldatsuchtimeand
placeasmaybeselectedbytheExecutiveCommittee.
Section2. Atleasttwomeetingsshallbeheldduringeachregularacademicperiod.
Section3. OfficersoftheStudentChapterwillbeelectedbythemembershipinApril
orMayeachyearandshallholdofficeforoneyear.
ARTICLE VI
MANAGEMENT
Section1. TheOfficersoftheStudentChaptershallconsistofaPresident,aVice
President,aSecretaryandaTreasurer,allofwhoshallbeelectedfora
termofoneacademicyearbytheStudentChapterattheorganizational
meetingandateachAprilorMaythereafter.TheofficesofSecretaryand
Treasurermaybecombined,ifdesired.
Section2. ThemanagementoftheStudentChaptershallbevestedinanExecutive
CommitteeconsistingoftheofficersoftheStudentChapterandthe
Advisors,facultyandindustry.
Section3. TheExecutiveCommitteeshallhavepowertofillvacanciesinits
membership,suchappointeestoholdofficefortheremainingtermofthe
vacatingmembers.
Section4. TheExecutiveCommitteemayholdmeetings,subjecttothecallofthe
President,asoftenastheinterestsoftheStudentChapterdemands.
Section5. AtallmeetingsoftheExecutiveCommittee,amajorityofmembersshall
constituteaquorum.
Section6. ThePresidentshallsubmitanAnnualReporttoISPEHeadquartersby
May1st,signedbythePresidentandatleasttwoothercurrentofficers.
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ARTICLE VII
ELECTIONS
Section1. Fifteendayspriortotheelections,nominationsfortheExecutive
Committeewillbeopened.NominationswillbesubmittedtotheSecretary
priortotheelections.
Section2. Othernominationsforofficemaybepresentedfromtheflooratthe
electionmeeting.
Section3. Votingforofficersshallbesecretballot.
ARTICLE VIII
OTHER
Section1. TheExecutiveCommitteeisempoweredtoappointcommitteesforspecial
purposes.
Section2. ThePresidentshallbeex-officio,avotingmemberofallcommittees.
Section3. ProposalsforamendmenttotheseBylawsmaybesubmittedinwritingat
anyregularmeetingoftheStudentChapterand,ifapprovedbyamajority
ofthevotingmemberspresentatthemeeting,shallthenbesubmittedat
thenextregularmeetingoftheStudentChapterforfinalballot.Ifapproved
bytwo-thirdsofthevotescast,theamendmentoramendmentsshall
becomeapartoftheBylawsprovidedtheyarenotinconflictwiththe
ConstitutionandBylawsofISPEInternational.AmendmentstotheBylaws
aresubjecttoreviewandapprovalbytheISPEInternationalBoardof
Directors.
Section4. TheseBylawsshallgointoeffectimmediatelyupontheiradoptionbya
voteoftheStudentChapter,suchadoptionrequiringatleasttwo-thirds
voteofthemembersvoting.
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Appendix D Bylaws of ISPE International
________________CHAPTER OF THE __________ AFFILIATE OF THE
INTERNATIONAL SOCIETY FOR PHARMACEUTICAL ENGINEERING, INC.
ARTICLE I: ORGANIZATION
Section 1. Name:
The name of this organization shall be the ________ Chapter OF THE
____________ AFFILIATE of the International Society for Pharmaceutical
Engineering, Inc. ("Chapter"). Its rules must be in accordance with all rules and
regulations of ISPE and approved by the International Society for Pharmaceutical
Engineering ("ISPE" OR "Society").
ARTICLE II: PURPOSE
Section 1. Promote Interests:
To further and promote the interests of technical professionals in the
Pharmaceutical industry, including Regulatory Agencies and Academia This may
entail design, supervision, service, supply or maintenance of production
equipment systems or facilities utilized for the development or manufacture of
pharmaceutical and biotechnology products, clinical materials, medical devices,
or diagnostic equipment, and also may relate to research and development,
manufacturing, quality control/assurance, and regulatory activities in those fields.
The Chapter will provide present and prospective ISPE members with local
opportunities to discuss topics of related interest with their colleagues; to hold
meetings and/or workshops on a regular basis; and to promote membership in
ISPE. The Chapter will not solicit or promote for personal gain, products,
services, or equipment.
Section 2. Education Programs:
To promote and support educational programs designed to enhance competence,
compliance, and professional performance.
Section 3. Industry Integrator:
To foster and encourage favorable relations and provide opportunities for
interaction among individual members, industry companies, government and
academia.
Section 4. Information:
To collect and disseminate information for its members.
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Section 5. Establish Profession:
To establish pharmaceutical engineering as a profession and promote the
valuable role of this profession within the industry.
Section 6. Not for Profit:
The ISPE _______ Chapter of the _________ Affiliate is an incorporated
organization in the State of ________ operating on a not-for-profit basis.
ARTICLE III: MEMBERSHIP
THERE SHALL BE EIGHT CLASSES OF MEMBERSHIP AND ALL SHALL BE
ENTITLED TO THE FULL RIGHTS OF MEMBERSHIP INCLUDING TO VOTE ON
MATTERS PENDING BEFORE THE SOCIETY, HOLD OFFICE AND SERVE ON THE
BOARD OF DIRECTORS AND THE COMMITTEES OF THE SOCIETY AND THE
CHAPTER. Membership in one Chapter or Affiliate of the Society is included with
each membership and is not transferable.
The classes of membership shall be:
1. Active
2. PUBLIC AUTHORITY/GOVERNMENT
3. Student
4. ACADEMIC INSTITUTION
5. EMERGING ECONOMIES
6. Honorary
7. Emeritus
8. EXTENUATING CIRCUMSTANCES
Section 1. Active Members: Any individual engaged in pharmaceutical
engineering or a technical discipline in the Pharmaceutical Industry that is a
member of ISPE is eligible to become an Active Member of the Chapter.
Section. 2. PUBLIC AUTHORITY/GOVERNMENT MEMBERS: ANY INDIVIDUAL
EMPLOYED FULL-TIME BY A PUBLIC AUTHORITY OR GOVERNMENT AGENCY IS
ELIGIBLE TO BECOME A PUBLIC AUTHORITY/GOVERNMENT MEMBER.
Section 3. Student Members: Individuals enrolled FULL-TIME at a recognized
accredited educational institution may enter the Society as Student Members of
the Society and the Chapter.
Section. 4. ACADEMIC INSTITUTION MEMBERS: ANY INDIVIDUAL EMPLOYED
FULL-TIME BY AN EDUCATIONAL INSTITUTION WHO AGREES TO PROMOTE
EDUCATIONAL PROGRAMS AIMED AT DEVELOPING PROFESSIONALS FOR THE
PHARMACEUTICAL INDUSTRY IS ELIGIBLE TO BECOME AN ACADEMIC
INSTITUTION MEMBER.
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Section. 5. EMERGING ECONOMY MEMBERS: Individuals engaged in
pharmaceutical engineering or a technical discipline in the Pharmaceutical
Industry in countries that the Society shall classify as Emerging Economies are
eligible to become Emerging Economy Members of the Society.
Section 6. Honorary Members: Honorary Members selected by the ISPE Board of
Directors, in recognition for their outstanding contributions to the Society, may
become Honorary Members of the Chapter. The Board of Directors shall review
the complete list of Honorary Members annually.
Section 7. Emeritus Members: Any individual who has held membership in the
Society for five consecutive years, upon retirement from business and
professional activity, shall be eligible for emeritus status in ISPE and the Chapter.
Section. 8. EXTENUATING CIRCUMSTANCE MEMBERS: ANY INDIVIDUAL WHO
HAS HELD MEMBERSHIP IN THE SOCIETY FOR FIVE CONSECUTIVE YEARS,
UPON BECOMING UNEMPLOYED MAY REQUEST A SUSPENSION OF ANNUAL
DUES UNTIL EMPLOYMENT IS FOUND.
ARTICLE IV: MEETINGS
Section 1. General:
The Board of Directors of the Chapter shall schedule the Chapter program year of
events and Board meetings.
Section 2. Notice
The Secretary shall cause to be mailed, faxed or emailed to every member in good
standing at his/her address as it appears in the membership records of the Chapter, a
notice telling the time and place of Chapter meetings.
Section 3. Quorum
AmajorityofmemberspresentatanymeetingoftheChaptershallconstituteaquorum.
ARTICLE V: VOTING
Section 1. Voice Vote:
At all meetings of this Chapter, issues requiring a vote for resolution shall be
referred to the eligible voting members there present for voice vote determination
of the majority position. Election of Officers and Directors of the Society shall be
an exception in which the voting process will require secret ballot. Unless
specified otherwise in these bylaws, results of voting will be determined by a
simple majority.
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Section 2. Other Voting Procedure:
At any meeting, the presiding Officer may require or a majority of those voting
members present may request, a vote by show of hands or by secret ballot.
Section 3. Inspectors of Election:
The Nominating Committee shall act as Inspectors of Election and shall at the
conclusion of balloting certify the results in writing to the Chapter President. A
copy of the results shall be physically affixed to the minutes of the Chapter Board
meeting. The Chapter may also ask ISPE Headquarters to act as Inspectors of
Election.
Section 4. Inspector Conflict:
No inspector of election shall be a candidate for office or shall be personally
interested in the question voted upon.
ARTICLE VI: BOARD OF DIRECTORS
Section 1. Board Membership:
The Board of Directors shall consist of no fewer than three (3) members and shall
include the Officers and Directors of the Chapter. The term of office for the Board
of Directors shall be no more than two years and a director may not serve more
than four (4) consecutive years unless that individual is elected an Officer. The
elections of the Board of Directors shall be held NO LATER THAN AUGUST 1
st
of
each election year in order that the new Officers may attend the Society's Annual
Meeting in the fall of each year.
Section 2. Function:
The Board of Directors shall control and manage the affairs and business of the
Chapter. Such Board of Directors shall only act in the name of the organization
when it shall be convened or assigned by the Chapter President.
Section 3. Board Meetings:
A simple majority of the members of the Board of Directors shall constitute a
quorum. Meetings of the Board of Directors shall be held not less than three
times during the Chapter year. Directors may attend a meeting by telephonic or
similar equipment by means of which all persons participating can hear each
other.
Section 4. Vacancies:
Unscheduled vacancies in the said Board of Directors shall be filled by a vote of
the majority of the remaining members of the Board of Directors for the balance
of the Chapter year. Officer vacancies will be filled from among the most qualified
Directors, if possible.
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Section 5. Removal:
A director may be removed when sufficient cause exists for such removal. The
Board of Directors may entertain charges against any Director. Removal must be
effected by not less than two-thirds majority of the entire Board of Directors by
secret ballot.
Section 6. Board Votes:
Each director shall have one vote, and voting shall not be done by proxy. Should
a special vote of the Board of Directors be deemed necessary by the President, to
occur between meetings of the Board, such a vote may be cast by telephone, fax,
email or by mail.
ARTICLE VII: OFFICERS
The primary responsibility of each Officer shall be to manage the affairs, funds and
property of the Chapter. The Officers of the organization shall be as follows:
1. President
2. Vice President
3. Treasurer
4. Secretary
Section 1 President:
The President shall preside at all Board and membership meetings. He shall present an
annual report of the work of the organization. He shall appoint chairpersons of all
committees, temporary or permanent, with the approval of the Board of Directors. He
shall assure that all books, reports and certificates, required by law, are properly kept or
filed. He shall be one of the Officers who may sign the checks and drafts of the
organization. He shall have powers as may be reasonably construed as belonging to
the Chairman of the Board of any organization.
Section 2. Vice President:
The Vice President shall perform the duties of the President in his absence and
shall succeed the President in the event that the President is unable to complete
his tenure of office.
Section 3. Treasurer:
The Treasurer shall have the responsibility to monitor the collection and disbursements
of all monies belonging to the organization and shall be assisted by the staff of the
Society with such monies or securities. He shall cause to be deposited in an insured
financial institution the funds of the Chapter. He may be one of the Officers who shall
sign checks or drafts of the Chapter. He shall render, at stated periods to the Board of
Directors, a written account of the finances of the organization and such report shall be
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ISPEStudentChapterHandbook
physically affixed to the minutes of the Board of Directors of such meeting. He shall
prepare for Board of Directors approval an annual operating budget, said budget to
cover the forthcoming Chapter year. The budget will be prepared in time for review and
approval by the Board of Directors. He shall exercise all duties incident to the office of
Treasurer.
Section 4. Secretary:
The Secretary shall keep the minutes and records of the Board of Directors and of the
Chapter. It shall be his duty to file any certificates required by statute, federal or state.
He shall give and serve all notices to members of this organization. He shall be the
official custodian of the records of the Chapter. He shall submit to the membership any
communications that shall be addressed to him as Secretary of the Organization. He
shall submit to the Board of Directors any communications that shall be addressed to
him as Secretary of the organization. He shall attend to all correspondence of the
organization and shall exercise all duties incident to the office of Secretary.
Section 5. Officer/Director Compensation:
No Officer/Director shall by reason of his office be entitled to receive any salary
or compensation. Reasonable expenses incurred by an Officer/Director of the
Chapter while conducting business for the Chapter will be reimbursed. Prior
approval from the Board of Directors is necessary.
ARTICLE VIII: COMMITTEES
The committee chairpersons of this organization shall be appointed by the
President, with approval by the Board of Directors, and their term of office shall
be for a period of one (1) Chapter year or until their successors are appointed.
Committees, Councils, and Task Teams may be established as deemed necessary
by the President or the Chapter Board of Directors.
The permanent committees shall be as follows:
Nominating
Program
Membership
Communications
Bylaws and Policy
Vendor
Student Affairs
Section 1. Rules for Committees:
A majority of committee members shall constitute a quorum for transaction of
committee business. Only ISPE members may serve on a committee or task team.
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Section 2. Nominating:
To the extent practicable, the Nominating Committee shall be composed of
members with no personal involvement in the election and be comprised of the
outgoing President and active past presidents. The committee will thoroughly
review the entire Chapter membership list in settling on a final slate. The
committee will consider the natural progression of Officers and further, whenever
possible, will recommend a current Director for consideration for an Officer
position.
The proposed candidates will be contacted to determine their interest and have
their responsibilities explained. The final list of nominees will then be presented
to the Board of Directors for final approval prior to being voted on by the full
membership. NO CHANGE MAY BE MADE TO THE SLATE ONCE IT HAS BEEN
APPROVED BY THE BOARD WITHOUT FULL CONSENT OF THE BOARD.
Section 3. Program:
This committee shall be responsible for the planning and execution of all Chapter
meetings. It shall research and engage speakers for all programs. It shall work directly
with the ISPE Education Committee on any Expanded Education Programs being
considered. It shall be responsible for the setup, reception and signing of all
participants at each function in conjunction with the Membership Committee.
Section 4. Membership:
Thiscommitteeshallberesponsibleformembershipgrowthandretention.Itshallwork
withISPEHeadquartersformembershipverificationandshallhandlethataspectofthe
check-inprocessatallChaptermeetings.ItshallworkwiththeChapterOfficersand
theNorthAmericanMembershipServicesCommitteetodevelopannualmethodsfor
attractingandretaininglocalChaptermembership.
Section5.Communications:
This committee shall be responsible for transfer of all information to the Chapter
membership and the International Headquarters, on all Chapter activities, ISPE national
activities, and region industry facts. In concert with ISPE HQ and after review by the
Director of Chapter and Affiliate Relations, it shall schedule and produce a regular
series of publications for this purpose.
Section 7. Bylaws and Policy:
Thiscommitteeshallberesponsibleforthedevelopmentoflong-rangeplansand
policiesfortheChapterandmakingrecommendationsforsuchtotheBoardof
Directors.ItshallreviewthebylawsoftheChapter,recommendinganychanges,
additionsordeletionstoISPEandtheChapterBoardofDirectors.Nochangestothe
BylawswillbemadebeforeapprovalbythePresidentofISPEthroughtheDirectorof
ChaptersandAffiliateRelationsinTampa.
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ISPEStudentChapterHandbook
Section8. Vendor:
This committee shall be responsible for recommending activities so that the interests of
suppliers to the industry are properly represented. It shall also develop programs to
increase financial support for the Chapter through advertising and exhibits. IT SHALL
WORK TO ADOPT AND ENFORCE ALL SOCIETY RESTRICTIONS AND
GUIDELINES IN THESE AREAS.
Section 9. Student Affairs:
This committee will oversee the formation of any Student Chapter and coordinate
activities with the Student Members and at Chapter and international events and the
annual student poster competition. A MEMBER OF THE COMMITTEE WILL
REPRESENT THE CHAPTER ON THE ISPE STUDENT DEVELOPMENT
COMMITTEE.
ARTICLE IX: AMENDMENTS
Section 1. Bylaws:
The bylaws may not be amended or repealed or new rules made for any reason
without the consent of ISPE.
The bylaws may be made, altered, or rescinded by a two-thirds vote by the
Chapter Board of Directors present at any special or annual meeting duly called
for said purpose. In addition, the bylaws may be amended pursuant to any
proposal by any member in good standing, and upon approval by two-thirds vote
of the membership in attendance at meetings duly called for such purpose.
Section 2. Articles of Incorporation:
The Chapter Articles of Incorporation may not be amended or repealed or new
rules made for any reason without the consent of ISPE.
Section 3. Chapter Charter
After initial issuance, ISPE annually reviews charters of each Chapter for
compliance with all stated procedures. If the charter is not renewed, the Chapter
will return all materials including its membership list to ISPE will make no further
use of the ISPE name or logo and will take all necessary action to dissolve its
legal entity.
ARTICLE X: INDEMNIFICATION
Section 1.
Every Officer, Director, employee of the Chapter and such others as specified by
the Board of Directors, may be indemnified by the Chapter against all expenses
and liabilities including counsel fees, reasonably incurred or imposed upon them
in connection with any proceeding to which they may be made a party, or in
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ISPEStudentChapterHandbook
which they may become involved, by reason of being or having been an Officer,
director or employee of the Chapter, or any settlement thereof, whether the
person is an Officer, director or employee at the time such expenses are incurred,
except in such cases wherein the Officer, director or employee is adjudged guilty
of willful misfeasance or malfeasance in the performance of duties. The forgoing
right of indemnification shall be in addition and not exclusive of all other rights to
which the indemnified may be entitled.
Section 2.
The Board of Directors shall have the power to purchase and maintain, at the
Chapter's expense, insurance on behalf of the Chapter and on behalf of others
insofar as power to do so had been or may be granted by statute, and give other
indemnification to the extent not prohibited by law.
ARTICLE XI: GENDER
Section 1. Language:
Whenever used in these bylaws, the singular shall include the plural, the plural
shall include the singular, and pronouns shall be read as masculine, feminine or
neuter as the context requires.
ARTICLE XII: FISCAL YEAR
The fiscal year of the Chapter shall coincide with that of ISPE.
ARTICLE XIII: PROCEDURE
The rules contained in the most recent edition of Roberts Rules of Order shall
provide the rules of procedure for the Chapter where they are not inconsistent
with the provisions of the Articles of Incorporation or these bylaws.
NOTE:
1) Thetextin BOLDPRINTmustbeincludedVERBATIMinBylaws.
2) ThetextinITALICScanberevisedtosuittheneedsofindividualChaptersbutmust
beincludedinBylaws.
3) ThetextinCAPS&BOLDhasbeenaddedsincelastversion.
(Revised9/2003)
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ISPEStudentChapterHandbook
Appendix E - Student Chapter Application
InstitutionName:
MailingAddress:
InstitutionType:
DegreesOffered:
FacultyAdvisorName:
Title:
Address:
Telephone:
Email:
SponsoringISPELocalChapterorAffiliate:
ISPEIndustryAdvisorName:
Company:
Title:
Address:
Telephone:
Email:
FacultyAdvisorSignature:______________________________
Date:__________
ISPEAdvisorSignature:_______________________________
Date:__________
Please Attach Copy of Institute General Brochure.
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Appendix F - ISPE Student Chapter Annual Report Form Cover Pages
ReportDueDate:May1
StudentChapterName:
InstitutionName:
MailingAddress:
ISPEIndustryAdvisorName:
Telephone:
Email:
FacultyAdvisorName:
Telephone:
Email:
CurrentOfficers:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
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NewlyElectedOfficers:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
Rank:
Name:
Address:
Telephone:
Email:
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ISPEStudentChapterHandbook
Attach the following documents to the annual report:
1. MostRecentTreasurersReport
2. CurrentBudget
3. CurrentMeetingSchedule
4. MostRecentMeetingMinutes
5. ListofSpecialActivities
6. Current Roster of Members
7. ElectionResultsIncludingSubsequentYearsLeadershipandTransitionPlan
Comments:___________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Suggestions:__________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Signatures:
President: ____________________________________
VicePresident: ____________________________________
Secretary: ____________________________________
Treasurer: ____________________________________
Date: ____________________________________
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ISPEStudentChapterHandbook
Appendix G Student Chapter Financial Reporting Form
_____________________________________ Student Chapter of ISPE
200_ Year End Income/Expense Statement
200_
Actual
200_
Budget
200_
Actual
INCOME
Membership
LocalChapterContributions
MembershipDues
Total 0.00 0.00 0.00
Total Chapter Income $0.00 $0.00 $0.00
EXPENSE
Membership
MembershipDues(paidtoHeadquarters)
Total $0.00 $0.00 $0.00
Publication
Flyers
Total $0.00 $0.00 $0.00
Meeting
Meeting Costs
SpeakerGifts
Total $0.00 $0.00 $0.00
General Expenses
Bankfees&ServiceCharges
Office Supplies
Postage/Shipping
Other(pleasespecify)
Total 0.00 0.00 0.00
Total Chapter Expense 0.00 0.00 0.00
Net Income $0.00 $0.00 $0.00
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Appendix H Treasurers Report Form
_____________________________________ Student Chapter of ISPE
Treasurer's Report
Beginning Balance:
Check # Date Description Amount Balance
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Ending Balance 0
Comments:
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Appendix I Meeting Minutes Format
Minutes Template
INSTRUCTIONS
All minutes should include the following:
Name of Student Chapter and local Chapter
Date of Meeting
Completed Action Item Table
Names of all those members in attendance
Names of members not present
Names of any invited guests
Specific outcome of any votes taken
The time and date of the next meeting at the bottom in bold
Discussions should be captured as summaries not play-by-play descriptions
All conclusions should be captured (even if it was to discuss it further)
Capture a full prose of all action plans including names and dates of
responsibility. If no dates are given during the discussion it is up to the staff
liaison to assign reasonable dates.
FORMAT TO BE COPIED:
_________________________________ MEETING
_____________DATE __________
ACTION ITEMS
ITEM ACTION
REQUIRED
RESPONSIBILITY DATE DUE
MEMBERS PRESENT:
MEMBERS NOT PRESENT:
GUESTS:
DATE OF NEXT MEETING:
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Appendix J ISPE Web site Guidance with Addendum
ISPE Web Site Guidance
Revised 1 October 2004
The purpose of this guidance is to:
provideguidelinesforqualityassuranceincreatingandmaintaining
pagesontheISPEWebsite,andanyandallofitsofficially
sanctioneddaughtersites(hereafterreferredtoISPEWebsite(s).)
maketheISPEWebsite(s)appearconsistentinformatandfunction.
This guidance is a living document, reflecting the current state of the
ISPE Web site(s). However, this is a rapidly changing medium. The
ISPE Knowledge Management Department, with input from
Committees, Councils, Task Teams, and Staff, will continually review
new data as it becomes available and incorporate changes to the
document as appropriate.
AllguidancestatedinthisdocumentgovernsallWebsitesbearingtheISPE
nameandlogo.Adaughtersite,alsocalledasubweb,isanyofficially
sanctionedWebsitebearingtheISPEnameandlogo
Web Site Mission and Vision
AllinformationincludedontheISPEWebsite(s)mustcontributetothe
achievementofitsmission:
ISPEs Web site will become indispensable to Society Members by being the
premier source of Industry information and by providing immediate and
constant customer service.
1. ACCESSIBILITY
1.1. TheISPEWebsite(s)willbedesignedtobeaccessibletoUserswithvisual
impairments.Strategiesmayincludetheuseofalternativegraphictext,percentage
textsizes,effectivecolorcontrast,andkeyboardshortcutsforinputforms.
2. ADVERTISING
2.1. AdvertisingisacceptedonISPE.orgaswellasonAffiliateandChaptersites.
2.2. Noadswillbeplacedonthehomepage.
2.3. Adsizewillbelimitedtobuttonadsofnomorethan125pixelssquare.
2.4. Adswillbelimitedtonomorethanfourbuttonsperpage.
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2.5. Adswillbepositionedonthepageinamannerthatdoesnotinterferewiththe
content.
2.6. Alladswillbeavailabletoadvertisersonafirst-come,first-servedbasis.
2.7. Adscontainedwithinnewslettersarepermitted,aswellashyperlinksleading
fromadscontainedwithinnewsletters.
3. AFFILIATE/CHAPTER AND STUDENT CHAPTER SITES
3.1. AllguidancestatedinthisdocumentgovernsallAffiliateandChapterWebsites.
3.2. AllAffiliateandChapterWebsiteswillconformtoastandardizedtemplate
providedbyISPEHeadquarters.
3.3. AllAffiliateandChapterWebsiteswillincludealinktoISPE.org.TheISPEWeb
sitewillincludelinkstoalldaughtersites.
3.4. AllAffiliateandChapterWebsiteshostedbyISPEheadquartersaresubjectto
thesametechnologicalabilitiesandconstraintsastheISPEWebsite.
3.5. Hosting
3.5.1. SitesmaybehostedonISPE.orgortheAffiliate/Chaptermayusethe
servicesofanoutsidehostingservice.Outsidehostingshallbeatno
expensetoISPE.
3.5.2. Untilfurthertechnologicaladvancesareinplace,siteshostedon
ISPE.orgcanbemaintainedandupdatedonlybyISPEStaff.
3.6. ProcedurestoimplementanAffiliateorChapterWebsite
3.6.1. HostedbyISPE
3.6.1.1. ContacttheDirectorofChapterandAffiliateRelationsinthe
US,ortheDirectorofEuropeanAdministrationinEurope.
3.6.1.2. IdentifyacontactpersonwhowillliaisewithISPEStaffduring
thecreationandongoingmaintenanceofthesite.
3.6.1.3. ThecontactshouldcompleteandreturntheInformation
Specificationsheet(Addendum1)toISPEHeadquartersor
ISPEEuropebeforeconstructiononthesitebegins.
3.6.2. Hostedbyanoutsidesource
3.6.2.1. NotifytheDirectorofChapterandAffiliateRelationsintheUS,
ortheDirectorofEuropeanAdministrationinEuropeofintent
tocreateaWebsite.
3.6.2.2. Identifyapointofcontactforthesite.
3.6.2.3. ProvideDirectorofChapterandAffiliateRelationsintheUS,or
theDirectorofEuropeanAdministrationwithanon-linedraftfor
approvalpriortolivereleaseofthesite.
3.6.3. StudentChapterWebsites
3.6.3.1. NotifytheDirectorofChapterandAffiliateRelationsintheUS,
and/ortheStudentChaptersIndustryAdvisor.
3.6.3.2. Identifyastudentcontactpersonwhowillberesponsiblefor
thecreationandongoingmaintenanceofthesite.
3.6.3.3. ProvideDirectorofChapterandAffiliateRelationsintheUS,
and/ortheStudentChaptersIndustryAdvisorwithanon-line
draftforapprovalpriortolivereleaseofthesite.
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3.7. Members-onlyAreas
SupportforMemberlog-inwillbeprovidedbyISPEonlytothose
Affiliate/ChaptersiteshostedonISPEsserver.
3.8. InformationwillbecollectedforAffiliateandChaptermaillists/guestbooksviaa
linktoISPE.org.AffiliateandChaptersiteswillnotbeauthorizedtomaintain
separateguestbooksforthecreationofmaillists.
3.9. AContactUsfeedbackformwillbepresentonAffiliate/Chaptersitesforthe
purposesofcontactingtheAffiliateorChapterdirectly.TheAffiliateorChapter
mustidentifyacontacttowhomallinquiriesfromthefeedbackformwillbesent.
3.10. PeriodicReview
3.10.1. AllAffiliate/ChaptersiteswillbereviewedmonthlybytheISPEDirector
ofChapterandAffiliateRelationsintheUSortheDirectorofEuropean
AdministrationinEurope;theISPEWebSiteManager;andtheAffiliate
orChaptersBoard.
3.10.2. StudentChapterWebsiteswillbereviewednolessthanonceeach
semesterbytheStudentChaptersIndustryAdvisor.
3.11. Responsibilityforupdatinginformation
3.11.1. SiteshostedbyISPE:
Affiliate/ChapterwillnotifytheISPEWebSiteCoordinatorintheUSor
inEuropeofchangestobemade.
3.11.2. SiteshostedbytheAffiliate/Chapter
Affiliate/chapterwillberesponsibleforallupdates,butmustnotifythe
ISPEDirectorofChapterandAffiliateRelationsintheUS,orthe
DirectorofEuropeanAdministrationofchangesthataffectthe
internationaldatabase.
3.11.3. StudentChapterWebSites
Astheyaretypicallyhostedonacollege/universityserver,thestudent
Chaptercontactpersonassumesresponsibilityfortheupdatingof
content.Contentmustbeupdatednolessthanatthebeginningof
eachsemester.
4. CAREER OPPORTUNITIES
4.1. ResumesmaybepostedbyISPEMembersonly.
4.2. Jobsmaybepostedbyanyoneatamonthlyfee.
4.3. Internshippositionsmaybepostedatnocharge.
4.4. AlljobspostedtotheOn-LineCareerCenterwillautomaticallybeincludedin
ISPEsOn-SiteCareerCenter.
4.5. Anyonemaysearchthepostedjobs.
4.6. Anyregisteredcompanywithatleastoneactivejobpostingmaysearchresumes.
4.7. Affiliate/Chapter/Committeesites willnotbepermittedtohostindependentjob
banks,butmaylinkdirectlytotheCareerOpportunitiessectiononISPE.org.
5. CHAT ROOMS
No ISPE Web site(s) will host live chat.
6. COMMERCIALISM
CommercialismisnotpermittedontheISPEWebsite(s),exclusiveoftheadvertising
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ISPEStudentChapterHandbook
ondesignatedpages.Thisincludes,butisnotlimitedto,logosandsignatureofweb-
designsources.
7. COMMITTEES, COUNCILS, AND TASK TEAM SITES
7.1. All guidance stated in this document applies to all committee
sites.
7.2. CommitteeswishingtoimplementadaughtersiteshouldcontacttheirISPEStaff
Liaison.Adaughtersitewillbecreatedifsufficientcontentexists.
7.3. TheCommitteewillidentifyapointofcontacttoliaisewithISPEStaffduringthe
creationandongoingmaintenanceofthesite.
7.4. AllCommitteesiteswillbehostedbyISPE.
7.5. CommitteesiteswillconformtoastandardizedtemplateprovidedbyISPE
Headquarters.
7.6. AllcommitteesiteswillincludealinktoISPE.org.TheISPEWebsitewillinclude
linkstoallcommitteesites.
7.7. AllcommitteesiteshostedbyISPEheadquartersaresubjecttothesame
technologicalabilitiesandconstraintsastheISPEWebsite.
8. CONTENT
8.1. TheInternationalBoardofDirectorsreservestherighttodeterminethecontentof
theISPEWebsite(s).
8.2. AllcontentissubjecttoapprovalbytheISPEDirectorofKnowledgeManagement.
8.3. Somesectionsandfeatureswillberequired(seeAddendum1.)
8.4. ThegoaloftheISPEWebsite(s)willbetomaintainthemostcurrentpublicly
availabledataandinformation.However,giventhesizeofthesite(s)andthe
amountofStafftimeinvolved,ISPEcannotguaranteethatallofthecontentonits
Website(s)iscurrent.
8.5. WhenconsideringcontentfortheISPEWebsite(s),prioritywillbegivento
member-onlyareas.
8.6. Anyinformationacquiredfromathirdpartymustbeapprovedforusebythat
provider,andadequateupdateandmaintenanceoftheinformationshouldbe
ensured.
8.7. TheISPEWebsite(s)mustnotincludeoffensive,obsceneand/orlibelousmaterial
oranyothermaterialthatmayleadtocivilorcriminalliabilityandcannotbedirectly
linkedtoanyothersitesthatmayincludeoffensive,obsceneand/orlibelous
materialoranyothermaterialthatmayleadtocivilorcriminalliability.
9. COPYRIGHT
9.1. General Disclaimer
Thiscopyrightnoticeappliestoallproprietarypages,images,text,programs,and
othermaterialavailablethroughoutthisInternetsite(collectively,this
Publication).AllmaterialspostedontheWebsitearesubjecttocopyrights
ownedbytheInternationalSocietyforPharmaceuticalEngineering(ISPE)and
otherindividualsorentities.Anyreproduction,retransmissionorrepublicationofall
orpartofanydocumentsfoundonthissiteisexpresslyprohibited,unlessISPEor
thecopyrightownerofthematerialhasexpresslygranteditspriorwrittenconsent
toreproduce,retransmitorrepublishthematerial.Allotherrightsreserved.
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9.2. Notice Specific to Documents Available on this Web site
PermissiontouseDocuments(suchaswhitepapers,pressreleases,datasheets
andanyotherinformation)fromthissiteisgranted,providedthat(1)thebelow
copyrightnoticeappearsinallcopiesandthatboththecopyrightnoticeandthis
permissionnoticeappear,(2)useofsuchDocumentsfromthisServerisfor
informationalandnon-commercialorpersonaluseonlyandwillnotbecopiedor
postedonanynetworkcomputerorbroadcastinanymedia,and(3)no
modificationsofanyDocumentsaremade.Useforanyotherpurposeisexpressly
prohibitedbylaw,andmayresultinseverecivilandcriminalpenalties.Violators
willbeprosecutedtothemaximumextentpossible.
DocumentsspecifiedabovedonotincludethedesignorlayoutoftheWebsite(s)
oranyotherISPEowned,operated,licensedorcontrolledsite.ElementsofISPE
Website(s)areprotectedbytradedressandotherlawsandmaynotbecopiedor
imitatedinwholeorinpart.Nologo,graphic,soundorimagefromtheWebsite
maybecopiedorretransmittedunlessexpresslypermittedbyISPE.
9.3. Trademarks
Unlessotherwisenoted,productnames,designs,logos,titles,wordsorphrases
withinthisPublicationarethetrademarks,servicemarks,tradenamesorother
propertyofISPE.Allotherunregisteredandregisteredtrademarksaretheproperty
oftheirrespectiveowners.
10.DESIGNGUIDELINES
10.1. Branding
10.1.1. Allpageswillhaveaconsistentdesignatthetopandbottomofthe
pagethateasilyestablishesthesiteasanISPEWebsiteordaughter
siteintheUsersmind.
10.1.2. AllpageswillcontaintheISPElogowithregisteredtrademark(),a
linktothehomepage,copyrightnotice,anemailaddressfora
webmasterorresponsiblepointofcontact,andthedateofthelast
pageupdate.
10.2. Consistency
10.2.1. Consistencywillbemaintainedonallpagesbyusingastandardpage
layoutaswellasconsistentlinkageandnavigation.
10.3. BrowserCompatibility
10.3.1. TheISPEWebsiteswillbedesignedtobeasbrowserindependent
aspossible.
11. DISCLAIMERS
11.1. ThisInternetsitemaybeusedforinformationpurposesonly.Nopartofthe
informationonthisInternetsitecanberedistributed,copied,orreproducedfor
commercialornon-personalusewithoutthepriorwrittenconsentofISPE.Any
informationprovidedtoISPEthroughthisInternetsiteorthroughelectronic-
mailtransmissionbecomestheexclusivepropertyofISPE,shallnotbe
deemedtobeconfidential,andfreelyandwithoutrestrictionmaybe
reproduced,disclosed,published,disseminatedorotherwiseusedbyISPEand
itsAffiliatesandChapters.Descriptionsof,orreferencesto,productsor
publicationsnotownedbyISPEoritsAffiliatesandChaptersdonotimply
endorsementofthatproductorpublication.ISPEmakesnowarrantiesofany
kindwithrespecttosuchproductsorpublicationsorthecompletenessor
accuracyofsuchinformation.Changesperiodicallyaremadetotheinformation
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ISPEStudentChapterHandbook
containedinthisInternetsite.ISPEassumesnoresponsibilityforanddisclaims
allliabilityforanyerrorsoromissionsinthispublicationorinrelated
publicationsthatmaybediscoveredthroughthisInternetsite.Althoughthe
ISPEsiteincludeslinksprovidingdirectaccesstootherInternetsites,ISPE
takesnoresponsibilityforthecontentorinformationcontainedonthosesites,
anddoesnotexertanyeditorialorothercontroloverthosesites.
11.2. ThisInternetsiteisavailableinternationallyandmaycontainreferencesto
productsorservicesnotavailableinallcountries.Referencestoparticular
productorservicesdoesnotimplythatISPEintendstomakesuchproductsor
servicesavailableinsuchcountries.ThisInternetsitewasdevelopedinthe
UnitedStatesofAmericainaccordancewithanduseofthissiteshallbe
governedbythelawsoftheUnitedStatesofAmerica.
11.3. Warranties
THISPUBLICATIONISPROVIDEDASISWITHOUTWARRANTIESOF
ANYKIND.EITHEREXPRESSEDORIMPLIED,INCLUDINGBUTNOT
LIMITEDTOTHEIMPLIEDWARRANTIESOFMERCHANTABILITY,
FITNESSFORAPARTICULARPURPOSE,ORNON-INFRINGEMENT.ISPE
MAKESNOREPRESENTATIONSORWARRANTIESREGARDINGTHE
ACCURACYORCOMPLETENESSOFTHEINFORMATIONCONTAINED
HEREIN.ISPEPROVIDESNOTICETHATTHEOPINIONSEXPRESSEDON
ITSBULLETINBOARDDONOTNECESSARILYREPRESENTTHEVIEWS
OFISPE.ISPESPECIFICALLYDISCLAIMSANDDENIESANY
ENDORSEMENTORSUGGESTIONOFCONTENTPROVIDEDBYTHIRD
PARTIES.
THEDOCUMENTSANDRELATEDGRAPHICSPUBLISHEDONTHISSITE
COULDINCLUDETECHNICALINACCURACIESORTYPOGRAPHICAL
ERRORS.CHANGESAREPERIODICALLYADDEDTOTHEINFORMATION
HEREIN.ISPEMAYMAKEIMPROVEMENTSAND/ORCHANGESINTHE
PRODUCT(S)AND/ORTHEPROGRAM(S)DESCRIBEDHEREINATANY
TIME.
11.4. Limitation Of Liability
InnoeventshallISPEoranyofitsAffiliatesorChapters,ortheofficers,
directors,employees,members,oragentsofeachofthem,beliableforany
damagesofanykind,includingwithoutlimitationanyspecial,incidental,
indirect,orconsequentialdamages,whetherornotadvisedofthepossibilityof
suchdamages,andonanytheoryofliabilitywhatsoever,arisingoutoforin
connectionwiththeuseofperformanceofthisInternetsite.
12. DISCUSSION FORUMS
12.1. ThefollowingDisclaimermustbeavailablefromallDiscussionForums:
ISPEdoesnotrepresentorguaranteethetruthfulness,accuracy,orreliability
ofcommunicationspostedbyUsersorendorseanyopinionsexpressedby
Users.UseracknowledgesthatanyrelianceonmaterialpostedbyotherUsers
willbeattheUser'srisk.
12.2. ISPEreservestheright,atitssolediscretion,todeleteUserspostingsfromthe
Website(s).
12.3. UserPrivacy
TotalanonymityfromsearchenginescannotbeguaranteedandUsersshould
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ISPEStudentChapterHandbook
beawarethatanymessagestheyposttotheForumscouldbeindexedand
displayedbysearchengines.
12.4. English-languageAffiliateandChaptersitesarerestrictedfromhosting
separate,localdiscussionforums.ThoseAffiliateandChapterssitesthat
communicateinlanguagesotherthanEnglishmayhosttheirownDiscussion
Forum.
12.5. AllDiscussionForumsmustcontainalinktotheISPEDiscussionForumson
ISPE.org
13. E-COMMERCE
13.1. CurrencyusedforcreditcardtransactionsovertheISPEWebsite(s)willbeUS
dollarsonly.TheoptiontopayinEurosorothercurrenciesand/orbymeans
otherthancreditcardwillbemadeavailableintheformofaprintableorder
form.
13.2. UserswillbeabletojoinISPEon-line,renewmembershipon-line,purchase
products,andregisterforeducationalofferings.
14. GAMP.org
14.1. GAMP.orgwillbehostedbyISPEasanofficialdaughterweb.
14.2. Theupdatingandmaintenanceofthecontentwillbeperformedbyanoutside
sourceatthistime.
14.3. EveryeffortwillbemadetosynchronizetheinformationonISPE.organd
GAMP.org.
15. GMP1st.com
15.1. GMP1st.comwillbehostedbyISPEasanofficialdaughterweb.
15.2. Theupdatingandmaintenanceofthecontentwillbeperformedbyanoutside
sourceatthistime.
15.3. GMPPublicationsandGMPWorkshopsinformationwillresideonISPE.org
onlywithlinkstoandfromtheappropriatepages.
16. LANGUAGE
16.1. InformationontheISPEWebsite(s)willbepublishedinlanguagesotherthan
EnglishaspartofitsAffiliateWebsiteprogram.
16.2. Affiliatesitesmaypublishedbeinuptotwolanguages,Englishandanother
languageofchoice.
16.3. AlldomainnamesmustbeinEnglishonly.
17. LINKS
17.1. ExternalLinks
17.1.1. ThelinksinthisareawillletUsersleavetheISPEsite(s).Thelinked
sitesarenotunderthecontrolofISPEandISPEisnotresponsiblefor
thecontentsofanylinkedoranylinkcontainedinalinkedsite,orany
changesorupdatestosuchsites.ISPEprovidestheselinksonlyasa
convenience,andtheinclusionofanylinkdoesnotimply
endorsementbyISPEofthesite.
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ISPEStudentChapterHandbook
17.1.2. Requestsforlinkstothird-partyWebsiteswillbereviewedbyThe
DirectorofKnowledgeManagement,theDirectorofMarketing,orthe
WebSiteManageronacase-by-casebasisforapproval.
17.1.3. Nolinkswillbeauthorizedtovendorsitesoutsideofthepaid
advertisementsandBuyersDirectory.
17.2. LinkstoISPE
17.2.1. Ifrequestedinwriting,ISPEwillprovideanon-exclusive,limited
licensetouseitslogosolelyforthepurposeofprovidingahyperlinkto
ISPEWebsite(s).
17.2.2. AnylinkmusttransfertheUserdirectlytoISPEWebsite(s)toenable
viewingofthesiteaspostedbyISPEwithouttheimpositionofany
framesorthirdpartycontent.
17.3. Information-sourcelinkswillbeauthorized,including
Publications
OtherSocieties
RegulatorySources
Reciprocal
AdvertisingLinks(seeAdvertising)
18. MEMBERS-ONLY ACCESS
18.1. OnlyMembersingoodstandingwillhaveaccesstotheMembers-onlysections
ofthesite(s).
18.2. ISPEMemberswillberequiredtologinwiththeirIDandpasswordtoaccess
theMembers-onlysectionsofthesite(s).
19. NEWSLETTERS
19.1. AdscontainedwithinnewsletterswillbepermittedbeginningJanuary1,2003.
19.2. Hyperlinksleadingfromadscontainedwithinnewsletterswillbepermitted
beginningJanuary1,2003.
20. SECURITY OF INFORMATION
20.1. ISPEhasa"servercertificate"issuedbyVeriSign,theSecureSocketsLayer
(SSL)certificateauthorityontheInternet,effectiveApril15,2002.
20.2. Alltransferofpaymentinformation,includingcreditcardhandling,isdone
throughasecureserverusingtheSSLprotocol.Thisallowsabrowserto
encodeanydataitsendstotheserver.
20.3. ISPEiscommittedtohandlingUsersinformationwithhighstandardsof
informationsecurity.Userscreditcardinformationisstoredonlyinencrypted
formoncomputersthatarenotconnectedtotheInternet.Werestrictaccessto
Userspersonallyidentifiableinformationtoemployeeswhoneedtoknowthat
informationinordertoprovideproductsorservicestoUsers.Wemaintain
physical,electronicandproceduralsafeguardstoguardyournonpublic
personalinformation.
21. USER PRIVACY
21.1SeeISPEsPrivacyPolicy:
http://www.ispe.org/template.cfm?Template=/ispecustom/privacy.htm
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This document is effective as of 1 October, 2004. ISPE reserves the
right to change this guidance at any time by notifying Users of the
existence of a new guidance statement.
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ADDENDUM 1:
Information Specification for ISPE Affiliate/Chapter Web Sites hosted
by ISPE
ISPEwillbuildandhostaWebsiteforthe....Affiliate/Chapter.
Address
TheAffiliate/ChapterWebsitewillbeasub-webunderwww.ispe.organdthefullURLwillbe
www.ispe.org/"affiliate"(thenameofyourAffiliate/ChapterinEnglish,e.g.www.ispe.org/france)
Scope
ISPEwillworkwiththeAffiliate/ChapterindeterminingthescopeoftheWebsite.Listedbelowarethe
featuresthatwillbecontainedinallAffiliate/ChapterWebsites.Anyotherfeaturesthatthe
Affiliate/Chapterwouldliketoincorporatecanbeincluded,providedthatthisistechnicallyfeasible.The
WebsitewillbedesignedtohighlightthespecificproductsandservicetheAffiliate/Chapteroffers.
Appearance
Asanexample,pleasevisitwww.ispe.org/australia.ISPEwillusethesamestyle,withcolors,photos,and
graphicssymbolictoyourregion.ISPEcanuseitsresourcestofindsuitableimages.
Pleaseindicateyourpreferredsymbolicphotos/graphics ........................................................................................
..................................................................................................................................................................................
IftheAffiliate/Chapterhasalogo,thiscanbeincorporatedintothedesign.
PleaseindicateifyouwishtheAffiliate/Chapterlogotofeature...............................................................................
Language
TheAffiliate/ChapterWebsitecanbesetupinEnglishorinthelocallanguage.Providedtextand
ongoingupdatesaregiventoISPEinbothlanguages,thesitemayincludeamaximumoftwolanguages
(Englishandthelocallanguage).
Pleaseindicatethechosenlanguage(s)..................................................................................................................
Recommended Sections
Features 1 through 6 willbepartofthebasicWebsite.Thesefeaturescontainbasicinformationand
onceestablishedwillrequireminimuminputfromtheAffiliate/Chapter(approximately30minutesper
monthtoupdatetheScheduleofEventsandBoardMembers).
1. About ISPE / About the Affiliate/Chapter
ISPE will generate the copy for "About ISPE" in English. ISPE will
translate the copy into the language chosen by the Affiliate. The
Affiliate/Chapter will be required to approve the final translation.
The Affiliate/Chapter will provide copy for "About the
Affiliate/Chapter" in the chosen language. This can be some
background information, how the Affiliate/Chapter was formed, its
mission, etc.
2. Upcoming Events
TheAffiliate/Chapterwillprovideinformationforthissection.Datesandtitlesareonalreadyonfile
withISPE,butamoreextensivedescriptionoftheeventsisdesirable.ISPEwillprovidealinktothe
fullInternationalscheduleinconjunctionwiththeAffiliate/Chaptereventinformation.
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3. Membership Benefits / Join ISPE
ISPEwillprovidepromotionalmaterialdescribingthebenefitsofISPEmembershiptranslatedinthe
languagechosenbytheAffiliate/Chapter.TheAffiliate/Chapterwillberequiredtoapprovethefinal
translation.TheAffiliate/Chapterisencouragedtoprovideadditionalcopydescribingthebenefitsof
membershipinthatparticularAffiliate/Chapter.Alinkwillbeprovidedtocompletethemembership
processonispe.org.
4. Affiliate/Chapter Board of Directors / Management Committee
Thiswillbeadirectoryofcontactinformation.TheAffiliate/Chapterwillprovidenames;ISPEcanpull
allotherinformationfromitsdatabase.Ifdesired,photosanddirecte-maillinkscanbeadded.
5. Contact Us
Thiswillbeanon-linefeedbackformthatwillbeemailedtotheAffiliate/Chaptersdesignee.
6. Mail List
Thesite'svisitorswillhavetheoptiontoinputtheircontactinformationbywayofalinktoISPEs
internationaldatabasefromwhichtheAffiliate/Chaptercangeneratemailings.
7. ISPE Products and Services (to be confirmed)
ISPEwillprovideInformationonSociety-wideproductsandservicesinthechosenlanguageifthatis
notEnglish.TheAffiliate/Chapterwillberequiredtoapprovethefinaltranslation.Linkstothespecific
pagesonwww.ispe.orgwillbeinstalled.
Othersectionsmayincludeasmanyofthefollowing,oranyadditionalrequestedsectionsassuitthe
needsoftheAffiliate
1. Newsletter
TheAffiliate/Chapterwouldprovideelectroniccopy,ora.PDFfile.Newslettersmustbesecuredina
Members-onlyarea.
2. Welcome New Members
ISPEwouldpullalistfromitsdatabaseonaquarterlybasis.
3. Committee Section
Meetingschedules,agendas,minutes,etc.Ane-Communityonwww.ispe.orgwillbeprovided,which
canbepasswordprotected,
4. Regional Industry News
StoriesprovidedbytheAffiliate/Chapter.
Set-up Process
ISPEwillcreateatemplatefeaturingacustomhomepagegraphic,andaddgenericinformationin
English.TheAffiliate/Chapterwillsupplyinformationspecifictothemselves.Fornon-Englishsites,ISPE
willworkwiththeAffiliate/Chaptertotranslategenericcopy,butallspecificcopygeneratedbythe
Affiliate/ChaptermustbesuppliedtoISPEinboththeAffiliateschosenlanguageandinEnglish.
Thedraftsitewillbepublishedatwww.ispe.orgfortheAffiliate/Chaptersreview.Uponthe
Affiliate/Chaptersapproval,thesitewillbemadelive.ISPEwillcreatelinksfromwww.ispe.orgtothe
Affiliate/Chapterssiteandviceversa.Webusagereportswillbemadeavailable.
Updating
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TheWebsitewillneedmonthlyupdatingforwhichyoumustprovideinformationinthechosen
language(s).DuetosecurityconfigurationsonlyISPEwillhaveaccesstothesitetoeditoraddcopy.
ISPEwillalsoreviewtheWebsitemonthlyandanyoutdatedinformationwillberemoved.Pleaseindicate
thecontactdetailsofthemainpersoninyourAffiliate/Chapterwhowillberesponsiblefortheupdateof
theWebsite.
Name ............................................................................
Company ............................................................................
Tel. ............................................................................
Fax ............................................................................
Email ............................................................................
PleaseindicatetherequestedinformationonthisformandreturntoISPE.Fromtherewewillstartthe
processofgatheringtherequestedcopy.
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Appendix K- ISPE Web Site Policy
ISPE Web Site Policy
ThisagreementgovernsallAffiliateandChapterWebsites,andCommittee,Counciland
TaskTeamWebsitescontainingtheISPEnameandlogo.Itprovidesacombinationof
requirementsandguidancetobeusedinthedevelopmentandmaintenanceofanAffiliate
orChapterWebsite.ThegoalistoproperlyprotecttheassetsandmissionofISPEwhile
allowingforinnovationandgrowthofadditionalWebsitesofficiallysanctionedbyISPEto
furtherserveitsmembership.
Web Site Mission and Vision
AllinformationcontainedinallISPEWebsitesmustsupportthemission:To become
indispensable to Society Members by being a premier source of Industry information and by
providing immediate and constant customer service.
Starting and Maintaining an ISPE Web Site
TheleaderofanyChapterorAffiliatedesiringtodevelopandmaintainandISPEWebsite
shall contact the appropriate liaison within ISPE to determine the feasibility and
appropriateness.Theleaderofsuchagroupmustsignthisagreementannually,confirming
the groups acceptance of the terms and conditions, and identify a point of contact within
the group responsible for implementing and maintaining the Web site, referred to as an
Administrator (see ISPE Web Site Guidance, Section 3.6.)
Agreement
ISPEgrantsyoutherighttooperateaWebsiteusingtheISPEnameandlogo,andto
representitasanofficialISPEWebsite,providedthatyouagreetodevelop,maintain,and
operatethesiteconsistentwiththepoliciesandproceduresofISPE,asamendedfrom
time-to-time.AcopyofthefullISPEWebSiteGuidanceisattached.Thecontentofyour
Websiteisyourresponsibility,butissubjecttoreviewandapprovalbytheStaffandBoard
ofDirectorsofISPE.PriortogoinglivewithyourWebsite,youmustsubmityoursiteto
ISPEforinitialapproval.Intheeventthatadeterminationismadeatanytimethatyour
WebsitefailstoabidebyISPEpoliciesinspiritorinsubstance,ISPEreservestherightto
terminatethisagreementatitssolediscretion.Intheeventofterminationyouagreeto
immediatelyceaseoperationofyourWebsite,orremoveanyreferencetoISPE.
Hosting
ISPEoffersallAffiliatesandChaptersthebenefitofhostingasadaughtersiteof
ISPE.org.SiteshostedbyISPEmaybeupdatedandmaintainedonlybyISPEstaff,but
ISPEwillendeavortopromptlyimplementanychangesrequestedbyyourAdministrator.
Thetargetistomakeanysuchchangeswithin36hoursofsubmittal.Intheeventthatitis
notpracticalorpossibleforISPEtohostyourWebsite,thirdpartyhostservicesmaybe
employed,butthisshallbeatnoexpensetoISPE(see ISPE Web Site Guidance, Section
3.5.)
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ISPEStudentChapterHandbook
What Your Web Site Must Include:
-AdomainnameinEnglish
-ThecurrentISPElogocontainingtheregisteredtrademark()
-AconsistentdesignatthetopandbottomofthepagethateasilyestablishesthesiteasanISPE
Websiteintheusersmind.
-Sufficientexplanationonthehomepage,inEnglishand/orthelanguageoftheWebsite,toenable
thevisitortounderstandthepurpose,content,andtherelationshipoftheWebsitetoISPEandits
AffiliatesandChapters.
-Consistencybyusingstandardpagelayout,linkage,navigation.
-ThemaximumuseofstandardizedtemplatesprovidedbyISPE.
-AContactUsfeedbackformforthepurposeofmakingcontactdirectlywith
yourgroup(see ISPE Web Site Guidance, Section 3.9.)
-Adesignthatenablesbrowserindependence.
-Copyrightnoticesprotectingtheproductnames,designs,logos,titles,wordsorphraseswithinany
publicationsandclearlyindicatingthemtobethepropertyofISPE(see ISPE Web Site Guidance,
Section 9.)
-Copyrightnoticesprotectingproprietarypages,images,textandothermaterialsthatarethe
propertyofISPE(see ISPE Web Site Guidance, Section 9.)
-Disclaimerswithrespecttoimpliedendorsementsofthirdpartyproducts(see ISPE Web Site
Guidance, Section 11.)
-DisclaimerswithrespecttocompletenessoraccuracyofinformationattheWebsite(see ISPE
Web Site Guidance, Section 11.)
-AlinktoISPEsPrivacyPolicy,www.ispe.org/template.cfm?Template=/ispecustom/privacy.htm
-LinkstotheISPEhomepage,www.ispe.org.
-LinkstoISPEsCampusConnectionWebsite,www.ispe.org/campusconnection.
What Your Web Site May Contain
-ContentinthemostappropriatelanguagetomeettheneedsofyourWebsiteandtarget
audience.
-Accessibilityoptionstoenableaccessbyuserswithvisualorphysicalimpairments.
-LinkstotheISPEdatabaseforcentralizedmanagementofmailinglists.
-DiscussionForumsinlanguagesotherthanEnglish,providedthatusersareadvisedthattheyare
atthereownriskinusingsuchinformation,andthattheyacknowledgethatISPEmakesno
representationsorwarranteeswithrespecttotheuseofsuchinformation,andthereisalinktothe
ISPEDiscussionForums(see ISPE Web Site Guidance, Section 12.).
-LinkstothirdpartysitesprovidedsuchlinksareincompliancewiththeISPEWebSiteGuidance
(Section 17.)
-LinkstotheCareerOpportunitiessectionofISPE.org.
-Members-onlyareas(see ISPE Web Site Guidance, Section 3.7.)
-Advertisements,providedthattheycomplyinformandsubstancewiththepolicycontainedin
Section2oftheISPEWebSiteGuidance.
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ISPEStudentChapterHandbook
What Your Web Site Must Not Include
-Offensive,obsceneand/orlibelousmaterialoranyothermaterialthatmayleadtocivilorcriminal
liability,norshoulditcontainlinkstoanyothersitecontainingsuchmaterial.
-DiscussiongroupsinEnglish,whereaforumalreadyexistsontheispe.orgWebsite(ormore
appropriatelybelongstheretofurtherthebestinterestoftheSociety.)
-On-linebuyersdirectory.
-Logosand/orsignaturesofWeb-designsources.
-Chatrooms.
-AnyadvertisementsnotincompliancewiththepolicycontainedinSection2oftheISPEWebSite
Guidance.
-GuestbooksforthecreationofmaillistsseparatefromtheISPE
internationaldatabase (see ISPE Web Site Guidance, Section 3.8.)
Contact Us
ISPEisheretohelpyoubeasuccesswithyourWebsite.Wewillfurnishboilerplatetemplatesand
toolstominimizeyoureffortinestablishingandmaintainingyoursite.Ourgoalistocreatea
consistentfamilyofWebsitesthathaveasimilarlookandfeel,andthatareimplementedwiththe
highestdegreeofprofessionalism.Ourgoalisalsotoallowyoutobecreative,sotalktousforany
clarificationsandguidance.
IhavereadandagreetoabidebytheaboveISPEWebSitePolicy
Signed:_______________________________________Date:________________
Affiliate/Chapter:______________________________________________________
UpdatedJanuary2005 Version5 Page53
ISPEStudentChapterHandbook
Appendix L Faculty Advisor Responsibilities
TheISPEStudentChapterFacultyAdvisorplaysasignificantroleinthesuccessand
continuityofanISPEStudentChapter.AFacultyAdvisormustbeanenergeticfaculty
memberwhohasastronginterestinthestudentsaswellasaninterestinthemission
ofISPE.TheFacultyAdvisorwillserveasaliaisonbetweentheeducationalinstitution,
theStudentChapter,thelocalChapter,andtheSocietyasawhole.AFacultyAdvisor
mustbeanISPEmember(awardedHonoraryMembershipstatus)andatleast21years
ofage.TheFacultyAdvisorisencouragedtoutilizetheservicesofanISPEStudent
ChapterIndustryAdvisor.TheFacultyAdvisorwillhavethefollowingresponsibilities:
1. EncouragestudentsinengineeringandrelatedfieldstobecomeStudent
MembersofISPE
2. AssistwiththeindoctrinationofnewStudentOfficerswhentheyareelectedand
ensurethecontinuityoftheStudentChapter
3. AssiststudentofficerswiththedevelopmentofStudentChapteractivitiesand
programswhichstimulateinterestintheprofession
4. Facilitatenetworkingeventsbetweenstudentsandprofessionals,withassistance
fromthelocalISPEChapter
5. PublicizeISPEprogramsandopportunitiesforStudentMembers
6. MentorStudents
7. MaintainacurrentStudentChapterroster
8. EncourageeachStudentMembertocontinuetheirmembershipinISPEafter
graduationandremainactiveintheorganization
9. Doannualinventoryoftechnicalpublications
10. OverseethecompletionoftheStudentChapterAnnualReportandensureitis
senttoISPEHeadquartersbyMay1ofeachyear
11. ReceiveanddistributeallcorrespondencefromISPEHeadquarters
UpdatedJanuary2005 Version5 Page54
ISPEStudentChapterHandbook
Appendix M - Student Chapter Cheat Sheet
Ideas for Student Chapter Programs and Activities
Meetings
Membership Drive
Invitemanufacturersanddistributorsofequipmenttopresentatalk,
films,exhibitsorademonstration
ConductgroupdiscussionsonarticlesfromPharmaceuticalEngineering
HavestudentsprepareandpresentapaperattheStudentChapter
meeting,followedbydiscussion
InvitesomeonefromthelocalISPEChapterorAffiliatetoeachmeeting
oftheStudentChapter
Panelswithindustryrepresentatives
HoldregionalStudentChapterConferenceswithotherStudent
Chapters;rotatethesiteamongStudentChapters
Projects
PublisharticlesinStudentChapternewsletter,localChapternewsletter,
ISPEAKandPharmaceuticalEngineering
Communityserviceprograms
Technicalprojectsordesigncontests
ChapterDocumentLibrary
Campusactivities
Technicalandresumewritingtrainingandinterviewingtechniques
Visitareahighschoolsasarecruitingteamfortheirschoolandcareer
Plant Tours and Field Trips
TourscanbearrangedwithanotherStudentChapter,thelocalISPE
ChapterorAffiliateorISPEInternationalconsiderArmchairTours
AgrouptriptoISPEprograms,seminarsormeetings
Social Activities
Annualdinnerparty,picnic,dance,holidayorendofyearsocial
orothersocialoutings,suchasgroupparticipationinasportingevent.
Student Chapter Web site
Student Chapter Newsletter
International Resources
PowerPointSlideRoadShow
StudentChapterHandbook
ISPEBrochuresandGive-Aways (Dartmen,Cards,Pens,etc.)
AlumniDatabase
Poster Competition
Schedulelocalcompetition
Getjudges
PublicizeandNewsletterarticles
AnnualMeetingarrangementsincludingregistration,hotel,airfare,poster
plotting
Runner-UpAwards
STUDENT CHAPTER FORMATION
Tips
Qualification for Student Chapter
Organizationofstudentsinacollege,university,technicalschool,or
communitycollege
Endorsementofapplicationby adepartmentheadoftheinstitution
Minimumoffivetotenstudentmembers
IndustryandFacultyAdvisorstotheStudentChapter
How the Local Chapter or Affiliate Can Help
AppointaStudentAffairsCommitteeChairtoactastheliaison
betweenthelocalChapterorAffiliateandStudentChapters
Provideguestspeakers
MakeoneChaptermeetingayear aspecialStudentsNightwith
aspeakerwhocandiscusscareeropportunities
OfferareducedrateonthecostforstudentswhoattendChapter
meetings
PresentawardsorgrantstostudentsorStudentChaptersfor
outstandingachievementsincludingChapteroftheYear,Member
oftheYear,ProgramoftheYear,ArticleoftheYear
Sponsorspecificprojectstobeimplementedbythestudents
SponsorastudentessayorPosterCompetition
Subsidizestudentapplicationfeesformembership
CustomizeStudentChapterHandbook
SponsorstudentattendanceISPEnationalandlocalmeetings
Corporatesponsorshipofevents,transportationorentirestudent
chaptersormembership
ProvidespeakersforStudentChaptermeetingsthrough
participationbylocalChapterorAffiliateboardmembers
Providementorstostudents
Requirements of a Student Chapter
Holdatleasttwomeetingsperacademicperiod
SendeachAdvisorandISPEheadquartersAnnualReportsandStudent
ChapterFinancials
Student Chapter Formation Flow Chart
1. Determineinterest
2. ChooseIndustryandFacultyAdvisors
3. ActivationCommitteesuggestedtemporaryofficers:president,vice
president,treasurer,secretary,advisors,onememberatlarge
4. Recruitaminimumoffivetotenmembersincludingtemporaryofficers
5. DevelopStudentChapterBylaws
6. CompleteUniversityRequirements
7. Holdfirstchaptermeeting,electofficersandapprovebylaws
8. SendlettertoISPErequestingofficialauthorization
Why Student Membership in ISPE?
Informative Pharmaceutical EngineeringMagazineandISPEAKnewsletter
Membershipdiscountsonseminars,programsandactivities
Networkingwithindustryleadersandexperts
ISPEWebsite.
ParticipationinlocalChapterandAffiliateactivitiesatasubstantialdiscount
FreesetofPharmaceuticalEngineeringBaselineGuidesforeachstudent
chapter
LocalChapterandAffiliatementoring programs
UpdatedJanuary2005 Version5 Page55
ISPEStudentChapterHandbook
Chapter / Affiliate Student Affairs Committee
Selectcommitteememberspossibletaskfocusesinclude:
WebandNewsletterLiaison
StudentMembership
PosterCompetition
Student/FacultyPaperPublication
Industry Advisors
CorporateSponsoring
Employment,InternshipsandCareerFair
MentorProgram
Budget
ChapterExcellence
StudentChapterLeadershipRetreatsandAnnualMeeting
Awards
DevelopCommitteeMissionStatement
Holdperiodicmeetings
Diversify membership
AssureStudentChapterreporting
Assign individuals to target new institutions
Optional Student Chapter Committee Officers
Membership Chair
Publicity Chair
Program Chair
Treasurer
OfficialcustodianoffundsoftheStudentChapter
BeresponsibleforreceiptsanddisbursementsofStudentChapterfunds
MaintainStudentChapterfinancialrecordsandturnoverallrecordsand
correspondencetotheirsuccessor
AttendmeetingsoftheExecutiveCommitteeandprovideperiodicreports
asrequested
ArrangeforsafekeepingoftheStudentChapterfundinacheckingor
specialfundsaccountasapprovedbytheExecutiveCommittee
Arrange a satisfactory method, approved by the Executive Committee, for
the management of the Chapter checking account with approved officer
signatures for withdrawal, etc. The account should be carried as the
(Name of School) Student Chapter of ISPE, to avoid any possible conflict
with International funds
Deposit all receipts in the bank account as soon as received
Reconcile the monthly bank statement
Obtain invoices or receipts for disbursements
Prepare and submit Student Chapter Financial Reports
Assist in preparation of the Student Chapter Annual Report and Treasurers
Report
Student Chapter Secretary
OfficialcorrespondentfortheStudentChapter
Maintaincorrespondenceandrecordsoftheofficeandturnoverallrecords
andcorrespondencetotheirsuccessor
ServeasSecretaryforallExecutiveCommitteemeetingsandprepare
minutes
Prepareagenda,underdirectionofPresidentforallmeetingsanddistribute
meetingnoticesinatimelyfashion
PresideatmeetingsintheabsenceofthePresidentandVicePresident
ProvidecopiesofminutesofallmeetingstoExecutiveCommittee
membersandAdvisors,assoonafterthemeetingaspossible,andatleast
tendayspriortothenextmeeting
ReviewallcorrespondencefromthelocalChapterorAffiliateandISPE
NationalandbringtotheattentionofthePresidentallcorrespondence,
bulletins,notificationsandmattersaffectingtheStudentChapters
activities,especiallythosethatshouldbediscussedatmeetingsofthe
ExecutiveCommittee
TurnoverallfinancialdocumentstoStudentChapterTreasurer
Sendallapplicationswithpaymentsforduescoveringmemberships
receivedintheStudentChaptertotheISPElocalchapter/Affiliateor
Internationalofficeforprocessing
Maintainacurrentrosterlistingaddressesandtelephonenumbersofall
StudentChaptermembers,ExecutiveCommitteeandothersdesignatedby
theExecutiveCommittee,withcopiestoeachAdvisorandtheISPE
Internationaloffice.
AssistinpreparationoftheAnnualReport
Student Chapter Vice President
Assume all duties of the President in their absence or disability
Serve as first assistant to the President
At the presidents direction, accept responsibility for specific Student
Chapter activities
Serve as ex-officio member (with voting rights) of all committees
Student Chapter President
Supervise and promote affairs of the Student Chapter with help of
the Executive Committee
Preside at meetings of the Student Chapter, Executive Committee
and be an ex-officio member (with voting rights) of all committees
Call meetings of the Executive Committee as needed
Maintain records and correspondence of the office and turn over all
records to successor
Appoint chairs of various committees, subject to approval of
Executive Committee
Require periodic progress reports of all committee chairs
Appoint nominating committee at least 30 days before annual
elections and begin accepting nominations 15 days prior to annual
elections
Submit Student Chapter Annual Report to each Advisor and ISPE -
Industry and Faculty Advisors
Provide advice, guidance and encouragement to the Student
Chapter in all of its activities
Industry Advisor is the liaison to ISPE and its resources
Faculty Advisor is the liaison to the education institution and its
resources.
Can be of great assistance in utilizing their contacts with the local
Chapter or Affiliate, various companies in industry, the
International ISPE headquarters and the educational community to
gain support and assistance for the Student Chapter activities
Advisors are ex-officio members of all committees within the
Student Chapter
Student Chapter Executive Committee
The Student Chapter is managed by an Executive Committee
consisting of the Advisors, Student Chapter President, Vice
President, Secretary and Treasurer. Generally, the duties of this
committee are:
ManagetheaffairsoftheStudentChapter
ApproveactivitiesandappointmentstoStudentChaptercommittees.
DeterminewhoisauthorizedtosigndocumentsonbehalfoftheStudent
Ch t
LEADERSHIP
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ISPEStudentChapterHandbook
Appendix N New Student Chapter Formation Survey
___________ STUDENT CHAPTER OF ISPE
FORMATION SURVEY
1. AreyouaStudentMemberofISPE?YES NO
2. DoyouthinkthatanISPEStudentChapterwouldbebeneficialforfurtheringtheknowledge
ofthepharmaceutical/biotechnologyindustryin___________?
YES NO
3. WouldyoubeinterestedinparticipatingontheSteeringCommittee?
YES NO
4. IfanISPEStudentChapterisestablishedinthearea,wouldyoujoin?
YES NO
5. IfanISPEStudentChapterisestablishedinthearea,wouldyouattendmonthlymeetings?
YES NO
6. Areyou,orhaveyoubeen,involvedinanotherISPEStudentChapter?
YES NO
7. WhichprogramsandservicesshouldanISPEStudentChapteroffertoitsmembers?
A. Newsletter C. GuestSpeakers
B. Planttours D. Other
8. Whatisyourmajor?
9. Wouldyouconsiderbeinga:
A. MeetingCoordinatorB. SpeakerC. OfficerD. Other
10. Whichofthefollowingsubjectsareofinteresttoyou?
A. PharmaceuticalR&D/Manufacturing E. Consulting/Design
B. BiotechnologyR&D/Manufacturing F. Construction
C. MedicalDeviceR&D/Manufacturing G. Other
D. ContractManufacturing
PLEASE PRINT
Name: Title:
Company: Street:
City,State,Zip: Telephone:
Fax: Email:
Pleasereturnto:Name/College or University/Phone/Fax/Email
UpdatedJanuary2005 Version5 Page57