Yearly Budget Calculator

2010 Vertex42 LLC

HELP
Starting Cash Balance:

[42]

JULY
Total expenses
Total Expenses
General production 602 (1.1%)
Lime stone cruhser 153 (6.9%)
VRM 205 (13.4%)
KILN 305 (10.1%)
Cement Mill 405 (12.9%)
Packing plant 503 (55.7%)
HEALTH (0%)
DAILY LIVING (0%)
CHILDREN (0%)
OBLIGATIONS (0%)
BUSINESS EXPENSE (0%)
ENTERTAINMENT (0%)
NET (Income - Expenses)
Actual End Balance

DEPARTMENTS

Budget
311,775,824
311,775,824
3,337,096
21,365,000
41,867,938
31,495,831
40,124,959
173,585,000
0
0
0
0
0
0
0

AUGUST

Actual
Diff
22,576,057 -289,199,767
19,800,467 291,975,357
1,045,961
9,400,834
6,345,304
3,008,368
0
0
0
0
0
0
0
0
2,775,590

2,775,590

Actual
1,045,961
9,400,834
6,345,304
3,008,368
2,543,986
231,604
22,576,057

Diff
2,291,135
11,964,166
35,522,634
28,487,463
37,580,973
173,353,396
289,199,767

Spares workshop 3451

Spares general 3550
Bearings 3800
Electrodes 3850

Budget
1,430,423
700,000
106,673
100,000

Actual
519,900
11,305
0
43,573

Diff
-910,523
-688,695
-106,673
-56,427

Others 8000

General production 602

Actual
Diff
23,742,106 -265,457,661
16,434,831 -16,434,831

Budget
265,457,661

Actual
Diff
16,635,781 -248,821,880
14,025,443 -14,025,443

Budget
Actual
248,821,880 11,889,430

7,622,733

0
0
0
0
0
0
0
0
0
0
0
0
289,199,767

1,476,644
1,831,190
5,219,811
7,907,186
0
0
0
0
0
0
0
0
7,307,275 -281,892,492

0
0
0
0
0
0
0
0
0
0
0
0
265,457,661

551,894
1,832,081
11,076,631
564,837
0
0
0
0
0
0
0
0
2,610,338 -262,847,323

0
0
0
0
0
0
0
0
0
0
0
0
248,821,880

171,932
1,904,043
3,473,159
2,073,599
0
0
0
0
0
0
0
0
4,266,697

Budget
2,291,135
11,964,166
35,522,634
28,487,463
37,580,973
173,353,396
289,199,767

Actual
1,476,644
1,831,190
5,221,181
7,907,186
7,032,049
273,856
23,742,106

Diff
814,491
10,132,976
30,301,453
20,580,277
30,548,924
173,079,540
265,457,661

Budget

Actual
1,244,633
11,249
1,230
28,713

Diff
1,244,633
11,249
1,230
28,713

1,000,000

471,183

-528,817

Total General production 602

3,337,096

1,045,961

2,291,135

Budget
4,538,400
6,231,000
620,000
8,727,120
1,248,480
21,365,000

Actual
4,115,773
808,109
186,883
4,275,201
14,868
9,400,834

Diff
422,627
5,422,891
433,117
4,451,919
1,233,612
11,964,166

Budget

Budget
8,556,758
3,263,996
3,347,591
5,500,000
553,150
2,660,098
5,590,000
12,396,345
41,867,938

Actual
1,961,545
93,107
337,500
2,559,013
35,564
57,365
43,630
1,257,580
6,345,304

Diff
6,595,213
3,170,889
3,010,091
2,940,987
517,586
2,602,733
5,546,370
11,138,765
35,522,634

Budget

Budget
1,562,644
736,726
1,278,618
440,061
3,130,789
12,377,932
3,167,646
8,801,415
31,495,831

Actual
74,922
115,224
44,050
0
2,406,684
0
291,673
75,815
3,008,368

Diff
1,487,722
621,502
1,234,568
440,061
724,105
12,377,932
2,875,973
8,725,600
28,487,463

Budget

Diff
1,527,290
14,716,397
2,720,678
6,600,000
542,400
5,429,179
7,661,511
927,504
40,124,959

Budget

Diff
615,000
1,855,000
800,000
220,000
125,000
163,270,000
4,150,000
2,140,000
410,000
0 173,585,000

Budget

VRM 205
Bearings 3800
Belts 3750
Electrodes 3850
Oil and Lubricant 2150
Others 8000
Spare General 3550
Spare mechanical 3450
Spare Raw mill 3100
Total VRM 205

KILN 305
Bearings 3800
Electrodes 3850
Others 8000
Spare Coal system 3200
Spare General 3550
Spare IKN Cooler 3453
Spare Kiln 3150
Spare mechanical 3450
Total KILN 305

Cement Mill 405

Bearings 3800
Conveyor Belts 3750
Electrodes 3850
Oil and Lubricant 2150
Others 8000
Spare Cement Mill 3250
Spare mechanical 3450
Spare General 3550
Total Cement Mill 405

Packing plant 503

Bearings 3800
Conveyor Belts 3750
Electrodes 3850
Oil and Lubricant 2150
Others 8000
Spare Packing plant 9040
Spares 3300
Spares Mech 3450
Spares general 3550
Total Packing plant 503

NOVEMBER

Lime stone cruhser 153

Belts 3750
Electrodes 3850
Others 8000
Spare cruhser 3050
Spare mechanical 3450
Total Lime stone cruhser 153

OCTOBER
Diff

DECEMBER
Diff

JANUARY
Diff

FEBRAURY
Diff

MARCH
Diff

APRIL
Diff

MAY
Diff

JUNE

-236,932,450

Budget
236,932,450

Actual
27,156,344

-209,776,106

Budget
210,285,216

Actual
31,188,029

-179,097,187

Budget
209,459,185

Actual
38,181,138

-171,278,047

Budget
230,641,263

Actual
22,089,571

-208,551,692

Budget
243,480,122

Actual
9,822,404

-233,657,718

Budget
243,123,806

Actual
24,229,702

-218,894,104

Budget
0

Actual
0

-7,622,733

24,674,367

-24,674,367

28,562,718

-28,562,718

32,358,403

-32,358,403

17,464,215

-17,464,215

4,803,044

-4,803,044

-244,555,183

0
0
0
0
0
0
0
0
0
0
0
0
236,932,450

345,220
3,427,955
13,307,213
7,593,979
0
0
0
0
0
0
0
0
2,481,977

-234,450,473

0
0
0
0
0
0
0
0
0
0
0
0
210,285,216

550,141
2,172,826
17,359,863
8,479,888
0
0
0
0
0
0
0
0
2,625,311

-207,659,905

0
0
0
0
0
0
0
0
0
0
0
0
209,459,185

118,885
2,222,988
11,797,795
18,218,735
0
0
0
0
0
0
0
0
5,822,735

-203,636,450

0
0
0
0
0
0
0
0
0
0
0
0
230,641,263

280,429
5,637,166
11,033,440
513,180
0
0
0
0
0
0
0
0
4,625,356

-226,015,907

0
0
0
0
0
0
0
0
0
0
0
0
243,480,122

76,533
1,683,723
2,537,720
505,068
0
0
0
0
0
0
0
0
5,019,360

-238,460,762

0
0
0
0
0
0
0
0
0
0
0
0
243,123,806

0
0
0
0
0
0
0
0
0
0
0
0
24,229,702

-218,894,104

0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0

Diff

TOTAL

Budget
0

Actual
0

0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0

Diff

TOTAL

Budget

Actual

2,489,177,174

227,510,562

311,775,824

143,478,962

3,337,096
21,365,000
41,867,938
31,495,831
40,124,959
173,585,000
0
0
0
0
0
0
2,177,401,350

4,617,639
30,112,806
82,150,936
48,864,840
0
0
0
0
0
0
0
0
84,031,600

0
0
0
0
0
0
0

9,226,929
79,163,663
264,682,597
181,263,149
233,789,238
1,721,051,598
2,489,177,174

4,974,593
30,962,779
89,978,582
59,268,705
38,336,077
3,989,826
227,510,562

0
0
0
0

1,430,423
700,000
106,673
100,000

2,213,631
244,616
13,074
368,454

1,000,000

3,337,096

4,617,639

0
0
0
0
0
0

4,538,400
6,231,000
620,000
8,727,120
1,248,480
21,365,000

11,805,481
8,508,763
760,329
5,875,807
3,162,426
30,112,806

0
0
0
0
0
0
0
0
0

8,556,758
3,263,996
3,347,591
5,500,000
553,150
2,660,098
5,590,000
12,396,345
41,867,938

11,057,406
1,081,793
4,774,264
14,195,239
395,394
495,071
21,532,751
28,619,018
82,150,936

0
0
0
0
0
0
0
0
0

1,562,644
736,726
1,278,618
440,061
3,130,789
12,377,932
3,167,646
8,801,415
31,495,831

137,982
1,560,629
1,495,325
3,243,671
3,513,053
2,432,612
30,043,510
6,438,058
48,864,840

0
0
0
0
0
0
0
0
0

1,527,290
14,716,397
2,720,678
6,600,000
542,400
5,429,179
7,661,511
927,504
40,124,959

0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0

615,000
1,855,000
800,000
220,000
125,000
163,270,000
4,150,000
2,140,000
410,000
173,585,000

0
0
0
0
0
0
0
0
0
0

[42]

Budget
3,337,096
21,365,000
41,867,938
31,495,831
40,124,959
173,585,000
311,775,824

General production 602

Lime stone crusher 153
VRM 205
KILN 305
Cement mill 405
Packing Plant 503
Total DEPARTMENTS

Budget
289,199,767

SEPTEMBER

Budget
1,527,290
14,716,397
2,720,678
6,600,000
542,400
5,429,179
7,661,511
927,504
40,124,959

Actual

Budget
615,000
1,855,000
800,000
220,000
125,000
163,270,000
4,150,000
2,140,000
410,000
173,585,000

Actual

Budget
814,491
10,132,976
30,301,453
20,580,277
30,548,924
173,079,540
265,457,661
Budget

190,819

190,819

1,476,644

1,476,644
Diff
-359,436
-1,294,578
-44,880
-52,450
-79,846
-1,831,190

Budget

Actual
359,436
1,294,578
44,880
52,450
79,846
1,831,190

Diff
-11,040
0
-626,607
-1,514,454
-12,546
-6,264
-547
-3,048,353
-5,219,811

Budget

Actual
11,040
0
626,607
1,514,454
12,546
6,264
547
3,048,353
5,219,811

Diff
-2,597
-16,309
-122,567
0
-404,313
0
-7,055,114
-306,286
-7,907,186

Budget

Actual
2,597
16,309
122,567
0
404,313
0
7,055,114
306,286
7,907,186
Actual

Diff

Diff
147,112
8,734
0
205,787

Budget

126,755

551,894
Budget

Diff
-253,917
-1,487,167
-44,912
-41,591
-4,494
-1,832,081
Diff
-7,839,139
0
-1,041,951
-1,638,456
-47,227
-34,038
0
-475,820
-11,076,631

Budget

Actual
7,839,139
0
1,041,951
1,638,456
47,227
34,038
0
475,820
11,076,631

Diff
0
-314,210
-148,709
0
-89,168
0
0
-12,750
-564,837

Budget

Actual

0
314,210
148,709
0
89,168
0
0
12,750
564,837
Actual

Diff

Diff

Diff
3,496
11,796
0
29,885

Budget
90,665
6,396,852
15,751,663
17,954,591
24,182,471
172,556,208
236,932,450
Budget

126,755
171,932
Budget

Diff
-911,068
-562,614
-54,932
-358,070
-17,359
-1,904,043
Diff
-813,825
-24,263
-1,074,062
-797,102
-41,087
-168,473
-6,896
-547,451
-3,473,159

Budget

Actual
813,825
24,263
1,074,062
797,102
41,087
168,473
6,896
547,451
3,473,159
Actual

Diff

0
484,192
429,655
0
40,648
54,260
873,844
191,000
2,073,599
Actual

Diff

Diff
91,673
156,490
11,500
10,500

Budget

75,057
345,220
Budget

Diff
-2,824,573
-456,995
-59,877
0
-86,510
-3,427,955
Diff
-78,910
-394,010
-384,229
-1,163,911
-47,305
-57,668
-3,130,867
-8,050,313
-13,307,213

Budget

Actual
78,910
394,010
384,229
1,163,911
47,305
57,668
3,130,867
8,050,313
13,307,213

Diff
-31,298
-2,302
-40,173
0
-45,819
-1,024,263
-5,411,284
-1,038,840
-7,593,979

Budget

Actual
31,298
2,302
40,173
0
45,819
1,024,263
5,411,284
1,038,840
7,593,979
Actual

Diff

Diff
132,730
5,813
0
30,046
550,141

Diff
-159,106
-1,787,253
-73,682
-58,343
-94,442
-2,172,826

Actual

Diff

0
53,188
30,864
1,452,430
92,009
83,768
7,975,164
7,672,440
17,359,863
Actual

Actual

Diff
5,034
15,105
0
3,750

Budget

94,996
118,885
Budget

Diff
-619,070
-956,894
-65,105
-70,054
-511,865
-2,222,988
Diff
-333,008
-221,700
-726,601
-2,583,376
-75,032
-25,915
-4,100,149
-3,732,014
-11,797,795

Budget

Actual
333,008
221,700
726,601
2,583,376
75,032
25,915
4,100,149
3,732,014
11,797,795

Diff
-7,063
-322,703
-170,019
0
-88,354
0
-14,742,135
-2,888,461
-18,218,735

Budget

Actual
7,063
322,703
170,019
0
88,354
0
14,742,135
2,888,461
18,218,735
Actual

0
Budget

Diff

Diff

Actual
43,728
12,519
344
10,980

Diff
43,728
12,519
344
10,980

Budget
694,900
7,064,083
37,716,648
16,851,191
10,507,537
170,645,763
243,480,122

Actual
76,533
1,683,723
2,537,720
435,068
5,002,984
86,376
9,822,404

Diff
-771,433
-8,747,806
-40,254,368
-17,286,259
5,504,553
170,559,387
233,657,718

Budget

Actual
25,325
11,605
0
5,220

Diff
25,325
11,605
0
5,220

212,858

34,383

280,429

280,429
Diff
-1,746,055
-773,683
-217,756
-992,506
-1,907,166
-5,637,166

Budget

Actual
1,746,055
773,683
217,756
992,506
1,907,166
5,637,166

Diff
-2,740
-190,045
-519,350
-1,958,514
-27,964
-37,903
-5,453,239
-2,843,685
-11,033,440

Budget

Actual
2,740
190,045
519,350
1,958,514
27,964
37,903
5,453,239
2,843,685
11,033,440

Diff
-7,976
-9,209
-63,675
0
-21,529
-19,287
-210,657
-180,847
-513,180

Budget

Actual
7,976
9,209
63,675
0
21,529
19,287
210,657
180,847
513,180
Actual

Diff

Budget

0
Budget

0
0
0
0
0
0
0
0
0
0

Diff
-694,900
-7,064,083
-37,716,648
-16,851,191
10,507,537
170,645,763
208,551,692

Budget
0
0
0
0
0
0
0
0
0

0
Actual

Actual
280,429
5,637,166
11,033,440
513,180
4,144,725
480,631
22,089,571

212,858

118,885

Budget
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Actual
5,034
15,105
0
3,750

Budget
414,471
1,426,917
26,683,208
16,338,011
14,652,262
171,126,394
230,641,263

Actual
619,070
956,894
65,105
70,054
511,865
2,222,988

Budget

Diff

Diff
-414,471
-1,426,917
-26,683,208
-16,338,011
14,652,262
171,126,394
171,278,047

94,996

0
-284,952
-456,015
-3,243,671
-324,975
-1,334,802
-1,182,060
-1,653,413
-8,479,888

Actual
118,885
2,222,988
11,797,795
18,218,735
5,516,232
306,503
38,181,138

0
Budget

Budget

Diff

Actual

Budget

0
-53,188
-30,864
-1,452,430
-92,009
-83,768
-7,975,164
-7,672,440
-17,359,863
Diff

0
284,952
456,015
3,243,671
324,975
1,334,802
1,182,060
1,653,413
8,479,888

Budget
295,586
796,071
14,885,413
1,880,724
20,168,494
171,432,897
209,459,185

381,552

550,141

Budget
0
0
0
0
0
0
0
0
0
0

Actual
132,730
5,813
0
30,046

Actual
159,106
1,787,253
73,682
58,343
94,442
2,172,826

Budget

Diff

Diff
-295,586
796,071
-14,885,413
1,880,724
20,168,494
171,432,897
179,097,187

0
0
0
0
0
0
0
0
0

0
Actual

Actual
550,141
2,172,826
17,359,863
8,479,888
2,135,205
490,106
31,188,029

381,552

345,220

Budget
0
0
0
0
0
0
0
0
0
0

Actual
91,673
156,490
11,500
10,500

Budget
254,555
2,968,897
2,474,450
10,360,612
22,303,699
171,923,003
210,285,216

Actual
2,824,573
456,995
59,877
0
86,510
3,427,955

Budget
0
0
0
0
0
0
0
0
0

0
Actual

Diff
-254,555
2,968,897
2,474,450
10,360,612
22,303,699
171,923,003
209,776,106

Budget

0
-484,192
-429,655
0
-40,648
-54,260
-873,844
-191,000
-2,073,599
Diff

Actual
345,220
3,427,955
13,277,213
7,593,979
1,878,772
633,205
27,156,344

75,057

171,932
Actual
911,068
562,614
54,932
358,070
17,359
1,904,043

Budget
0
0
0
0
0
0
0
0
0
0

Diff
90,665
6,396,852
15,751,663
17,954,591
24,182,471
172,556,208
236,932,450

Budget
0
0
0
0
0
0
0
0
0

0
Actual

Actual
3,496
11,796
0
29,885

190,261

551,894
Actual
253,917
1,487,167
44,912
41,591
4,494
1,832,081

Budget
0
0
0
0
0
0
0
0
0
0

Actual
147,112
8,734
0
205,787

Budget
Actual
262,597
171,932
8,300,895 1,904,043
19,224,822 3,473,159
20,028,190 2,073,599
28,215,366 4,032,895
172,790,010
233,802
248,821,880 11,889,430

Budget

Diff

Diff
262,597
8,300,895
19,224,822
20,028,190
28,215,366
172,790,010
248,821,880

190,261

0
0
0
0
0
0
0
0
0

0
Actual

Actual
551,894
1,832,081
11,076,631
552,087
2,333,558
289,530
16,635,781

0
Actual

0
0
0
0
0
0
0
0
0
Diff

Actual
356,954
849,973
7,856,276
10,486,615
3,715,671
964,213
24,229,702

Budget

Actual

Budget

Diff
-17,199
-105,480
-33,100
-527,983
-16,660
-23,677
-822,259
-991,362
-2,537,720

Budget

Actual
17,199
105,480
33,100
527,983
16,660
23,677
822,259
991,362
2,537,720

Diff
-14,126
-11,528
-20,462
0
-91,563
0
-276,743
-90,646
-505,068

Budget

Actual
14,126
11,528
20,462
0
91,563
0
276,743
90,646
505,068
Actual

Diff

Budget

Diff

Actual

0
Budget

Diff

0
Actual

Diff

Diff

Diff

Diff

0
Diff

Diff

Diff

0
Actual

0
Budget

0
0
0
0
0
0
0
0
0
0

Diff

Actual

Budget
0
0
0
0
0
0
0
0
0

Diff

0
Actual

1,777,864

Diff

Actual

Budget

Diff

Actual

0
0
0
0
0
0
0
0
0

0
Actual

Budget

Diff

Actual

0
0
0
0
0
0
0
0
0

Budget
0
0
0
0
0
0
0
0
0
0

Diff

Actual

Budget
0
0
0
0
0
0

Diff

Actual

Budget

0
0
0
0
0
0
0
0
0

0
Budget

Diff

Actual

Budget

Diff

Actual

0
0
0
0
0
0
0
0
0

0
Actual

0
Actual

Budget
0
0
0
0
0
0
0
0
0

0
Actual

Actual

0
0
Budget

0
0
0
0
0
0

Budget
0
0
0
0
0
0
0
0
0
0
0

0
Diff

Actual

Budget
0
0
0
0
0
0
0
0
0
0

0
Actual

0
0
0
0
0
0
0
0
0

Budget

76,533
Diff
-816,483
-381,470
-12,302
-27,592
-445,876
-1,683,723

Actual

Diff

34,383

76,533
Actual
816,483
381,470
12,302
27,592
445,876
1,683,723

Diff
-1,128,387
-9,597,779
-48,110,644
-27,772,874
1,788,882
169,595,174
218,894,104
0
0
0
0

Budget
0
0
0
0
0
0
0
0
0
0

Budget
771,433
8,747,806
40,254,368
17,286,259
5,504,553
170,559,387
243,123,806

Diff

Instructions
2010 Vertex42 LLC

HELP
INTRO

This Budget Calculator is designed to help you both create and manage your budget on a
monthly basis, all within a single worksheet. This allows you to (1) easily add or remove
budget categories, (2) plan for irregular expenses, (3) plan based on a variable income, and (4)
make future predictions to aid in decision making.
- To aid in scrolling and viewing, I would recommend using Window > Freeze Panes.
- Values are formatted to display dollar amounts (like $25 instead of $25.12) to allow for
narrower columns. However, you can still enter more exact values, like $25.12.
- If you have good eyes, you may want to change the zoom on the worksheet to show more of
the budget at one time. 80% is a pretty good zoom value.
- In this spreadsheet, SAVING is included as an EXPENSE category, but the formatting is set up
similar to INCOME. That is because Saving MORE is usually better. You can track your savings
using a separate worksheet.
- Before Printing , you may want to hide the columns you don't need to see.

STEP 1

Enter your Current Balance as of Month 1. This will usually be the sum of the balances in your
spending account(s).
How to Handle Credit Cards : If you use a credit card like a debit card, and don't maintain a
balance, then your current balance would be the sum of your checking account balances minus
your current balance on your credit card(s). In other words, you'd treat your credit card as a
spending account just like you would your checking account, and each month the charges you
make to your credit card will be entered as expenses just as you would do with bills and
expenses you pay from your checking account(s).
Credit Card Debt : Payments made to pay off outstanding debt on your credit card would be
entered as an expense under the Obligations category.

STEP 2

Edit, Add, or Delete sub-categories as needed. I don't recommend you delete major
categories, because that will really mess things up.
Inserting Rows : When you add a sub-category, copy an existing row (so that the formulas are
copied) and make sure to insert the copied row somewhere ABOVE the last row in the group or
BELOW the first row in the group so that the formulas stretch to include the row you added. I
would recommend checking the TOTAL formulas after adding rows, to ensure that they remain

STEP 3

Modify the Month labels as needed (like JAN, FEB, etc. or AUG, SEP, etc.)

STEP 4

Create your budget

Budget Guideline #1 - Total Allocation or "It All Goes Somewhere"
- When creating your budget, you would generally want to make the NET (Income-Expenses)
equal to zero. If you have extra (a Positive NET value), then you could allocate that to savings
or paying off debt for example. If you have a negative NET, then you'll need to cut back
somewhere or earn more money.
Budget Guideline #2 - Be Specific
- If you have multiple savings goals, add a sub-category for each one. Breaking out your
expenses into specific categories will help give you a better idea of where you are spending
and therefore where you may be able to cut back. So yes, you could probably get away with a
single category for all "Entertainment", but I certainly wouldn't lump regular expenses in with
- You can copy and paste cells as needed. For example, enter an average fuel cost in Jan,
and copy the value to other cells. But, only copy and paste cells if they have similar
formatting. For example, don't copy cells from the BUDGET column and paste into the ACTUAL
column. The ACTUAL column uses special conditional formatting to highlight values that are

- Include Irregular Expenses (non-monthly large lump payments) in the months in which they
will likely occur, or use the approach of averaging the cost across each month. If you are using
the averaging approach, I strongly recommend that you use a special savings account as a
holding place for these larger expenses. That way, the balances in your spending accounts will
more closely match the balance shown in the ACTUAL column each month. For example, if you
are planning to spend $600 for Christmas, then put away $50 each month into a special savings
account, and budget $50 each month in the Christmas category.
- Enter an average monthly value for Variable Expenses (monthly expenses that change from
month to month, like groceries). To calculate an average, you can find the total for the past 3
months and divide the value by 3. For groceries, especially, it's good to use the past 3-6
months. Make sure to maintain a good cushion in your spending account to handle these
- Use FORMULAS to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to
multiple 34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the
- Add cell comments as needed to help explain costs. Cell comments show up as little red
triangles, like the one to the left. This is one of the benefits of using a spreadsheet. For
example, enter the names of Birthdays in comments for the Gifts Given category.
STEP 5

Enter Actual Income and Expenses

- You can do this on a day-to-day, week-by-week, or monthly basis. Use formulas like
"=23+12+43" to add multiple values to a particular category. Add cell comments to explain
purchases as needed. This will be particularly helpful when you go back to review the year in
preparation for preparing your next-year's budget.
- I would recommend using software like Quicken to enter your transactions and assign
transactions to specific categories. You can set up your categories in Quicken to be like those
in this spreadsheet. Then, you can run reports in Quicken to summarize your monthly
expenditures and then enter those actual amounts into this spreadsheet.

STEP 6

EACH MONTH: Enter the Actual Ending Balance

Just like you did with Step 1, look at your bank and credit card statements to enter your
actual ending balance. You will now need to resolve any differences between this value and
the Projected Actual End Balance, by looking to see if you made any mistakes, left out any

10

-5