UW-Madison Administrative Project

Management Structure
Executive Sponsor(s)
Project Team (n)
(IT, User Co-Manager)

Last Update 9/7/06
Project Steering
Committee (n)
Executive Sponsors have ultimate responsibility for their projects by
setting direction, approving funding, monitoring progress, and by
making decisions and resolving issues as required.
Administrative Council
The Administrative Council (AC) is responsible for ensuring that
business practices and policies of administrative projects adhere to
the ACs Mission and Guiding Principles. The AC is led by the Vice
Chancellor for Administration and is comprised of representatives
from School & Colleges, Auxiliaries, Budget, Business Services,
DoIT, OHR, and RSP.
Project Team (n)
(IT, User Co-Manager)

Project Steering
Committee (n)
J oint Project Manager
Committee
J oint Steering
Committee
Each Project Steering Committee is responsible for providing
ongoing direction and guidance, resolving issues raised by the
project team, monitoring progress, and ensuring desired results.
The J oint Steering Committee, comprised of Project Steering
Committee members, is responsible for facilitating cross-project
collaboration and coordination of business and technical issues (i.e.
review/approve change requests, establish/modify priorities, clarify
/ resolve issues, and to engage Executive Sponsors as needed.)
Project Teams are responsible for attaining the approved goals
and deliverables of the project.
The J oint Project Manager Committee, comprised of Project
Managers and others, is responsible for cross-project
coordination, collaboration, alignment, change management,
issue resolution, and sharing of information/best practices.
Current list of projects: Supply Chain, ATS, Effort Reporting, Grants, LAST, and SFS
UW-Madison Administrative Project Management Structure
Executive Sponsors
Darrell Bazzell, Martin Cadwallader, Ron Kraemer
Steve Carrola,
Todd Friske
Draft Last Update 9/7/06
Supply Chain
(APPO)
Administrative Council
Elise Barho,
Ruth Fruehling,
Chip Quade
ATS
Elise Barho,
Mark Sweet
J oint Project
Steering
Committee
Al Benzschawel,
Bob Dye,
J ack Duwe,
Steve Hahn,
Mike Hardiman,
Paul J elle,
PennieMaclean,
Paul Matcha,
Don Miner,
Ken Mount,
Kim Moreland,
Diane Mann,
Carol Block,
Tim Norris,
DwanSchuck,
Carla Raatz,
Lorie Docken,
George Watson
J oint Project
Manager
Committee
All PMs, plus
Carol Block,
Yvette Delvoye,
J anet Eubanks,
DwanSchuck,
Barbie Stimpson,
Lorie Docken,
George Watson
Todd Friske,
HuaRamer
Katie Chase,
Tina Parman
Effort Reporting Grants LAST SFS
Project
Steering
Committee
Members
Project
Managers
Todd Friske,
Terri Gill
Al Benzschawel,
Mike Hardiman,
Paul J elle,
Diane Mann,
Paul Matcha,
Don Miner,
J an Richardson,
DwanSchuck,
Lori Voss
Steve Hahn,
Kim Moreland,
J ack Duwe
Steve Hahn,
Kim Moreland,
J ack Duwe
Al Benzschawel,
Don Miner, Bob
Dye, Ken Mount,
Steve Hahn,
Diane Mann, Tim
Norris, Dwan
Schuck
Al Benzschawel,
J ames Freer,
Catherine
J ameson, Bruce
Maas, Ruth
Porrey
Al Benzschawel,
PennieMaclean,
Diane Mann, Don
Miner, J an
Richardson, Dwan
Schuck
Monthly Project Meeting Calendar
Monday Tuesday Wednesday Thursday Friday
J oint Steering Committee
Meeting Every Other
Monday (1:30-3:00)
(10/2/10/16/10/30, etc.) at
Bascom260
Grants Project Team
(10:00-11:30)
ATS Project Team /
Steering Committee
(1:30-4:30)
J oint Project Managers
Committee Meeting Every
Other Monday (1:30-3:00)
(8/28, 9/11, 9/25, etc) at
21 N. Park Street - 6406
Grants Project Team
(10:00-11:30)
Financial Managers
Meeting (2
nd
Tues Every
other month (Aug/Oct)
Administrative Council
(2
nd
& 4
th
Thurs 10-11:30)
ATS Project Team /
Steering Committee
(1:30-4:30)
J oint Steering Committee
Meeting Every Other
Monday (1:30-3:00)
Grants Project Team
(10:00-11:30)
ATS Project Team /
Steering Committee
(1:30-4:30)
J oint Project Managers
Committee Meeting Every
Other Monday (1:30-3:00)
Grants Project Team
(10:00-11:30)
Grants Project Sponsors
(Last Tues of Month 3:30-
4:30)
Administrative Council
(2
nd
& 4
th
Thurs 10-11:30)
ATS Project Team /
Steering Committee
(1:30-4:30)
Draft Last Update 8/7/06