8/8/2014 Document on Evaluated Receipt Settlement | SCN

http://scn.sap.com/docs/DOC-29105 1/3
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created by Rakesh Singh Chauhan on Jun 12, 2012 1:11 PM, last modif ied by Rakesh Singh Chauhan on Jun 12, 2012 1:13 PM
Rakesh Singh Chauhan is an employee of Infosys Limited. He has total experience of 11 years in
the area of SAP-SD, Internet Sales, SAP-VMS, fit-gap assessment etc. He is PMP certified and
at present shouldering the responsibility of Project Manager for an Automotive Giant. Dinakar
Hindupur is now an employee of Infosys Limited. He has total 8.3 years of experience out of
which near about 6.3 years experience in the area of SAP consulting in procure to pay and
order to cash process. As a part of Domain experience he has worked in procurement
department in a manufacturing firm for 2 years.


Table of Contents
Definition & Purpose: 3
Advantages of ERS & Prerequisites: 4
Step by Step Process flow in SAP: 5
Related Content 12
Disclaimer and Liability Notice: 13


Definition & Purpose:

In Evaluated Receipt Settlement (ERS), you have an agreement with the vendor that they do not
create an invoice for an ordering transaction and instead, the system posts the invoice document
automatically on the basis of the data in the purchase order and goods receipts.


Purpose of ERS:
ERS to be implemented when you and your vendor have a clear agreement on the conditions
used and you regularly update the purchase orders in the system.
The system determines the invoice amount from the prices entered in the order, the terms of
payment, the tax information and the delivery quantity entered in the goods receipt.
You can settle goods receipts directly without receiving an invoice from the vendor. The
system can generate the corresponding invoices and post them and a vendor invoice is no
longer required. You can automatically send the settlement documents created to the vendors.
Evaluated Receipt Settlement (ERS) is particularly suitable for creating settlement documents at
regular intervals.



Advantages of ERS & Prerequisites:
Advantages:
Purchasing transactions are closed more quickly.
Communication errors are avoided.
There are no price and quantity variances in Invoice Verification



Prerequisites:

The vendor must be flagged as being subject to ERS in the vendor master record
Document on Evaluated Receipt Settlement
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8/8/2014 Document on Evaluated Receipt Settlement | SCN
http://scn.sap.com/docs/DOC-29105 2/3
Evaluated receipt settlement must be flagged in the purchase order item.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.














Step by Step Process flow in SAP:

1) Go to transaction XK01 (Create vendor): While creating vendor for ERS its mandatory to check the
boxes AutoEvalGRStmtDel and AutoEvalGRSetmtRet in control data available in the purchasing
data tab of vendor master.

Purchasing data in XK01


2) Go to ME21N transaction and create the PO with above created vendor 15422405.




If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in
each item when you create a purchase order for the vendor. As shown, in the invoice tab of
PO the ERS and GR-Bsd IV checks are defaulted from vendor master. You can prevent this
happening for certain vendors by flagging the info record for the material and the vendor as
not being subject to ERS.

Its mandatory to enter the tax code too.












3) Go to MIGO transaction and make the GR for the PO




The material document 5000276730 is posted for the PO.


4) Next step is to carry out invoice posting through ERS. Go to transaction MRRL
The following criteria to narrow down selection of the transactions to be settled:
Company code
Plant
Goods receipt posting date
Goods receipt document
Fiscal year of the goods receipt
Vendor
8/8/2014 Document on Evaluated Receipt Settlement | SCN
http://scn.sap.com/docs/DOC-29105 3/3
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Purchase order and order item
Enter the vendor number in the field vendor as shown.


When you click on test mode, system can issue a list of goods receipts that can be settled and
goods receipts that cannot be settled.

To Carry out posting remove the tick from check box test and execute the transaction
After execution the invoice document number and the FI document number are generated.

The invoice document 5105650512 is posted.
710 Views Products: sap_erp_logistics_materials_management Topics: enterprise_resource_planning
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3 Comments
Like (1)
Jrgen L Jun 12, 2012 1:32 PM
it would be nice if you could add the customizing steps and message processing.
Like (0)
Rakesh Gorantla Jul 30, 2012 11:56 AM
Nice info but if you added screen shoots to this that would be great help for the begginers.
Like (0)
Neil Huang Sep 13, 2013 5:16 AM
Nice. in my opinion,this functionality is rarely used.