1.

FOR GIVING ADVANCE TO EMPLOYEES

T Code to be used is F-02
Document Type will be KR
Company Code for PRRPL 9320
Currency will be INR
SGL will Be V



To Be Left Blank
Click Enter and the Following Screen will Come:-

In Next Line Item Give Posting key 31 ( For payment to employee) and in account give the employee
number. And then click enter and the following screen will come.

Give the expected date
of Return of Advance.
You can give Description of the
advance by clicking on long text
and then editor
Now Go to Document at the left hand corner and click on simulate which will give the journal entry.

If the Entry is correct click on save to post the entry.














FOR CLEARING IMPREST:-

T Code to be used is F-04
Document Type will be KR
Company Code for PRRPL 9320
Currency will be INR
SGL will Be R



After giving all the information click on choose open items and the following screen will come
Always click on Transfer posting with clearing


Give employee number, account type and SGL (For imprest Account type will be K and SGL R)
Click enter and the following screen will come


Except the imprest figure Double click
on each amount in INR Gross so that it
becomes black (only the imprest figure
should be in blue)

Click on Document overview
button
After this process has been completed click on Document Overview (button with the
mountain in the left hand corner) and the following screen will come:-


Give posting key 40 for Expenditure and GL code . Then click enter ,following screen will come

IMP. Give WBS Element as PE0025.CPE
Give amont of Expenditure, brief description
After all expenditure has been booked at the time of last expenditure give Fresh Imprest to the
Employee
\

Click enter and the following screen will come

Give imprest amount, Due date of return
In next line item give posting key 31 and Account 94280 click enter and following screen will come.
We are debiting Employee with 29 and SGL is
R at the time of last Expenditure booking

After enter key press than amount display. Amount system will automatically pick up the amount than
save button press (Top Row) display.

Give star (*)in the amount field. System will
automatically pick up the amount to be paid
T-Code to be used YF51
Company Code 9320
House bank ID S9321
Account ID SC01P
Bank GL 7019320112
Mode of Payment EF
Expenses voucher 2011
Expenses voucher Number : (Generate Code)
Vendor in expenses voucher (employee Number)


Executive programme then screen display

pre-approved Print voucher (CLICK)

T.code to be use YFR121
Company code 9320
Document No (General Document no)
Fiscal year 2011


Then Execute (clock) click




Then print document.