BYLAWS

ALPHA PHI OMEGA

NU OMEGA CHAPTER
REVISED OCTOBER, 2014
PREAMBLE
We, the Members of Nu Omega Chapter of Alpha Phi Omega National Service
Fraternity, chartered on the campus of the University of Alaska Fairbanks and established
for the purpose of assembling college students in the principles of Fellowship,
Leadership development, Friendship and Service to humanity, and to further the freedom
that is our national, educational, and intellectual heritage, do adopt these Bylaws to
secure our responsibilities and rights as members of Alpha Phi Omega.
ARTICLE I Membership
Section 1.1 General Membership
1.11 Membership in this chapter of Alpha Phi Omega shall be as outlined in
the Standard Chapter Articles of Association adopted by this chapter.
1.12 - An active brother will attend a minimum of 1/2 meetings per month.
Acceptable reasons to not attend include work and class. If you cannot attend meetings
due to work or class, we want you to be on a committee to help make decisions.
1.13 - An active brother will submit a minimum of 20 hours of service, 10 of
which must be done with the chapter
Section 1.2 Visiting Members
1.21 All members of the National Fraternity who are not local residents and are
not otherwise affiliated with this chapter or the University of Alaska Fairbanks shall be
accorded all rights and privileges of a non-voting member.
Section 1.3 Transfer of Membership
1.31 Any locally enrolled student who is a registered member in good standing
of another chapter of Alpha Phi Omega, and who is otherwise qualified for Active
Membership in this chapter may be accepted by a majority vote of the membership
present. The Vice President of Membership shall prescribe a period of orientation for the
new member.
Section 1.4 Graduates and Non-Actives
1.41 In order to be an active member of Alpha Phi Omega Nu Omega, member
must be a UAF student taking at least 3 credits and be in good academic standing. If a
member falls out of good academic standing they will have a grace period of one
semester to re-gain good standing. Members of Nu Omega who have graduated and are
still taking classes, graduate or otherwise, at UAF, are permitted to be members as long
as their dues are current and they also are taking at least 3 credits and in good academic
standing.

Article 1.5 Membership Reactivation

1.51 If, for any reason, a member decides not to be an active member of Alpha
Phi Omega, they may be re-instated as long as they also meet the guidelines for
membership, and the chapter approves their re-activation by a majority vote.
ARTICLE II The Executive Committee
Section 2.1 The Executive Committee
The Executive Committee shall be composed of the elected officers, their
appointed assistants, and the Advisors.
Section 2.2 Executive Committee Responsibilities and Voting
2.21 The Executive Committee shall be responsible for the daily operations of
the Chapter, including financial matters, disciplinary actions, and planning and
organizing events.
2.22 The President shall only vote when a tie-breaker situation arises. The
Advisors and appointed assistants are not entitled to a vote.
Section 2.3 Executive Committee Operations
2.31 The Executive Committee shall follow proper Parliamentary procedure,
as outlined in Roberts Rules of Order, whichever edition is the most recently published.
The Sergeant-at-Arms is responsible for enforcing these rules, but the ultimate authority
of interpreting the rules lies with the President.
ARTICLE III The Officers
Section 3.01 The President
3.011 The President shall be responsible for the agendas of both Executive
Committee and general membership meetings. He or she shall be entitled to appoint an
assistant, who may attend meetings, and be given the floor to speak, but may not vote
except in place of the President in the case of a tie.
3.012 The President or the designee thereof shall oversee all meetings of the
Chapter. He or she will oversee and coordinate all functions of all chapter officers and
committees. The President will be responsible for maintaining an independent copy of the
financial records of the Chapter, and must be a signatory to any and all bank accounts or
other investments of the Chapter.
3.013 The President shall plan and execute a chapter leadership development
program for the benefit of the chapter membership. The President or the designee thereof
will be the official representative of the Chapter to the University, other organizations, or
other Chapters of Alpha Phi Omega.
3.014 The President shall ensure that the chapter operates in conformity with
the principles set forth in the National Bylaws, Standard Articles of Association, Policy
of Risk Management and Membership Policies, the rules and regulations of the
University of Alaska Fairbanks, these Bylaws and any other applicable documents.

Section 3.02 The Vice President of Service

3.021 The Vice President of Service is responsible for organizing and
maintaining the Chapters Service Program. The Vice President of Service shall establish,
populate, and chair the Service Committee, and is entitled to a vote on the Executive
Committee.
Section 3.03 The Vice President of Membership
3.031 The Vice President of Membership is responsible for maintaining the
membership records and procedures of the Chapter. The Vice President of Membership
or the designee thereof shall preside over recruitment events, the induction process and
any and all ceremonies involved. The Vice President of Membership shall establish,
populate, and chair the Membership Committee, and is entitled to a vote on the Executive
Committee.
Section 3.04 The Vice President of Fellowship
3.041 The Vice President of Fellowship is responsible for organizing and
maintaining the Chapters Fellowship Program. The Vice President of Fellowship shall
establish, populate, and chair the Fellowship Committee, and is entitled to a vote on the
Executive Committee.
Section 3.05 The Vice President of Finance
3.051 The Vice President of Finance is responsible for maintaining the
primary copy of the Chapters financial records. This includes managing the bank
accounts or other investments; ensuring safe and secure collection and transport of
membership dues and other incomes; preparing and filing all necessary tax documents,
not limited to the Federal Income Tax; and proper disposition and use of all Chapter
monies.
3.052 The Vice President of Finance shall hold the title of Treasurer in
regards to all other organizations or the National Fraternity. The Vice President of
Finance must submit a draft budget at the second meeting of each academic semester for
approval of the Committee. The Vice President of Finance is entitled to a vote on the
Executive Committee. The Vice President of Finance may form a committee to support
him or her in their duties.
Section 3.06 The Vice President of Communications
3.061 The Vice President of Communications is responsible for the general
relations between the Chapter and the public, as well as communications within the
Chapter itself. This includes advertising meetings and membership drives, the Chapter
newsletter and any and all other advertising materials, including, but not limited to,
posted flyers, radio air-time, television air-time, and newspaper space.
3.062 The Vice President of Communications is also responsible for
maintaining the Chapters Post Office Box and other mailing addresses. The Vice
President of Communications shall maintain and distribute minutes of chapter meetings
and as well as minutes of the Executive Committee meetings. The Vice President of

Communications is entitled to a vote on the Executive Committee. The Vice President of

Communications may form a committee to support him or her in their duties.
Section 3.07 The Vice President of Leadership Development
3.071 The Vice President of Leadership Development is responsible for
organizing and maintaining the Chapters Leadership Development Program. The Vice
President of Leadership Development shall establish, populate, and chair the Leadership
Development Committee, and is entitled to a vote on the Executive Committee.
3.072 The Vice President of Leadership Development is responsible for
tracking and encouraging progress within the SLOE program with active members
3.073 The Vice President of Leadership Development is responsible for being
a point of contact with the Region Leadership Development chair for arranging APO
LEADS sessions
Section 3.08 The Sergeant-at-Arms
3.081 The Sergeant-at-Arms will be responsible for enforcing Parliamentary
Procedure at all Chapter meetings, but will defer to the President if a dispute arises.
3.082 The Sergeant-at-Arms will be responsible for the safety of Chapter
meetings, and maintaining order therein.
3.083 The position of Sergeant-at-Arms is an appointed one, and therefore not
entitled to a vote on the Executive Committee. The Sergeant-at-Arms shall be appointed
at the beginning of every academic year by the newly elected Executive Committee.
Section 3.09 The Pledgemaster
3.091 The Pledgemaster will be responsible for organizing and conducting the
chapter Pledge Program under the supervision of the Vice President of Membership.
3.092 Before the Pledge Initiation, the Pledgemaster will prepare and present
to the chapter a curriculum and description of expectations to be presented to the Pledge
class at the beginning of the pledging period.
3.093 The Pledgemaster will be responsible for tracking progress and
providing updates to the chapter on progress within the Pledge Program of Excellence
3.094 The position of Pledgemaster is entitled to a vote on the Executive
Committee.
Section 3.10 Chapter Delegates
3.101 The Chapter may elect delegates to represent the Chapter at the
National Convention. Elections shall be held on an as-needed basis, to be determined by
the Chapter President.
Section 3.11 Succession
All newly elected officers are responsible for ensuring that they fully
understand the responsibilities of their elected position. They may consult with the
outgoing officer on any and all matters they so choose. The outgoing officer is
responsible for handing over any and all materials related to the position.
Section 3.12 Appointed Officers

3.121 The Executive Committee may create appointed officer positions to

carry out certain and specific tasks through the setting of policy. These appointed officers
will not be members of the Executive Committee and are exempt from term limits. These
positions will be filled by the Executive Committee. They are responsible for the task set
before them in their appointment, but this in no way is to interfere with their
responsibilities as regular Chapter members.
ARTICLE IV The Advisors
Section 4.01 The Advisors
4.011 The Chapter shall have no less than four (4) elected advisors, who shall
be composed at minimum of the following: Two (2) members of the faculty of the
University; One (1) representative of a youth-based organization in the local area; One
(1) representative of the community as a whole. The advisors are not entitled to a vote on
the Executive Committee.
Section 4.02 Advisory Committee
4.021 The Advisors may form a Committee and meet as they deem necessary.
The Advisory Committee will elect a single Chair.
Section 4.03 Advisory Duties
4.031 The Advisors of the Chapter shall assist and advise the membership and
elected Chapter officers on sound policy decisions; any and all legal and risk
management policies; the execution of Chapter programs and events, fraternal ideals and
scholastic standards; and anything else deemed necessary by the advisors.
4.032 The Advisory Committee may also send a report of no confidence in a
member to the Executive Committee if it believes that a member is acting in a manner not
pursuant with these Bylaws or other Chapter documents, or is unable to make the time
commitments of the Chapter. This shall be considered a formal suggestion from the
Advisory Committee to the Executive Committee.
ARTICLE V Committees
Section 5.01 Standing Committees
5.011 The Executive Committee, the Advisory Committee, the Service
Committee, the Fellowship Committee, and the Membership Committee shall be
considered the standing Committees of this Chapter.
Section 5.02 Special Committees
5.022 A Special Committee may be called at the request of any officer, with
the approval of the Executive Committee. The Executive Committee will appoint the
chair and populate this Committee. Special Committees are temporary organizations.
Section 5.03 Committee Responsibilities

5.031 The responsibilities of any committee are to be determined through

Chapter Policy, before the populating of the committee.
ARTICLE VI Elections
Section 6.01 Eligibility
6.011 To be eligible for election, a Chapter member must meet the following
conditions: Be a member in good standing for at least one (1) academic semester; be a
currently enrolled student at the University in good academic standing with a cumulative
grade point average of 3.0 or above; have a clean criminal record with no felony
convictions; be planning to remain so enrolled for the duration of the term in office; not
be an elected officer of another Greek Organization as defined by the University; be
willing to commit extra time and effort above and beyond what would normally be
expected of members. Any one of these requirements not met by the prospective
candidate will disallow a member from running for office, subject to review by the
Executive Committee and the Advisory Committee.
Section 6.02 Election Procedure
6.021 The position of chapter President, each of the Vice President positions,
and the position of Pledgemaster are to be elected per the process outlined herein.
6.022 To run for office, one must be successfully nominated by petition. A
nominating petition requires signatures from at least 10 percent of the voting chapter
members. These petitions will be delivered to a designee of the chapter no later than the
third to last meeting of the school year. At the second to last meeting, the designee will
announce the nominees for each position, each of whom will have no more than five (5)
minutes to deliver a campaign speech, and accept any questions asked by the
membership.
6.023 Elections will be conducted by secret ballot, and a plurality will
determine the winner. The designee and the Chapter Advisor(s) are responsible for
counting the ballots and keeping them secure until the results are certified. If a member is
going to be absent for the election, he or she may submit an Absentee Ballot to the
designee. If the election results in a tie, then a recount will be conducted with the
oversight of the Executive Committee and/or Advisor(s). If the results remain a tie, then
the Executive Committee will decide the election by a vote of the Executive Committee.
Section 6.03 Inaugurations
6.031 Elected officers will be inaugurated at the last meeting of the school
year. The Sergeant-at-Arms will conduct inaugurations. Each inaugurate will have a
maximum of five (5) minutes to deliver a speech if he or she wishes. The inauguration
ceremony will take place as described in the Fraternity Ritual Book.
Section 6.04 Vacancy of Office
6.041 If an elected office becomes vacant during the term of office, then the
Executive Committee will vote one of their own to hold the role of the said officer until a
special election can be held. The said officer may continue to hold their old position

during this time. No Officer is eligible to run in this special election, and the rules for the
special election are the same as those for normal elections.
6.042 If any officer is absent for four consecutive meetings without warning,
the position shall be considered to be vacant. If the position is filled, the outgoing officer
may challenge this ruling. This requires a simple majority vote from the Active
membership to overrule. If the challenge is successful, the officer remains in his or her
position.
Section 6.05 Lack of Candidates
6.051 If, after a special election, a vacant position remains unfilled, the officer
elected to hold the position by the Executive Committee will continue to hold the
position, in addition to their previously elected position.
Section 6.06 Terms of Office
6.061 Terms of Office last for one calendar year from the date of
inauguration. The term may also be considered to last three academic semesters: summer,
fall, and spring. No elected Officer may hold a single position for more than two (2) full
terms, consecutive or otherwise. The Sergeant-at-Arms and the advisors are not subject to
these limits.
ARTICLE VII Parliamentary Procedure
Section 7.01 Roberts Rules of Order
7.011 The Chapter shall use as its basis for parliamentary procedure the most
current edition of Roberts Rules of Order. The Sergeant-at-Arms shall be responsible for
enforcing proper parliamentary procedure, but shall defer to the President if a dispute
arises.
ARTICLE VIII Finances
Section 8.01 Dues
8.011 The membership dues for this Chapter shall be set by policy. Full
Payment of Dues shall occur before a prospective member is eligible to be inducted into
the Chapter, and entitles that member to all the rights and responsibilities of their
prescribed membership.
Section 8.02 Operating Expenses
8.021 The Chapter shall follow the budget plan approved by the Active
membership whenever possible. If an unforeseen expense arises, the Executive
Committee shall have the authority to allow an expenditure of any amount up to $50 US.
If the amount is greater than $50, then it shall be submitted to the Chapter membership
for approval. The Vice President of Finance shall submit a draft budget to the Executive
Committee for discussion and approval no later than the second week of the academic
semester. The Executive Committee will then submit this budget to the voting
membership at the next regular meeting following its approval.

Section 8.03 Material Chapter Business

8.031 Material chapter business shall be defined as any item of business that
includes or implies a financial transaction of greater then $50 US. All material chapter
business must be reviewed by the Executive Committee. Any material business not
receiving the consent of the Executive Committee may be enacted by a two-thirds
majority of the voting Active members at the chapter meeting.
ARTICLE IX Discipline
Section 9.01 Suspension and Removal
9.011 The Chapter shall have the authority to suspend any member or impeach
any officer of the Chapter found to be in violation of the Chapter Articles of Association,
these Bylaws, or any and all other applicable legal documents; injuring or
misrepresenting the Chapter, the National Organization, or any member thereof.
Section 9.02 Just Cause
9.021 No member or officer shall have disciplinary action taken against him or
her without just cause and opportunity to defend themselves.
Section 9.03 Disciplinary Procedure
9.031 Charges against any member or officer shall be presented to the Executive
Committee. The Committee shall hear remarks from the member bringing the charges,
and the person so charged shall have an equal opportunity to speak. Either person may
call as a witness any other member. If the charged member is an officer, then he or she
may not participate in the hearing, although he or she may defend themselves. Once the
Executive Committee has made a decision, the matter will be brought before the general
membership of the Chapter for a final vote. A vote of not less than two thirds of the
currently active members, including those not present, is required for the suspension of a
member or the removal of an officer.
ARTICLE X Meetings and Chapter Business
Section 10.01 Regular Meetings
10.011 The Chapter shall hold regular meetings throughout the academic
year. The Executive Committee will also hold regular meetings, with the dates offset
from those of the general Chapter. The times and places shall be arranged early in each
semester, and shall be scheduled to avoid holidays and campus-wide events. Meetings
shall be at least bi-weekly.
Section 10.02 Special Meetings
10.021 A written request presented to the Sergeant-at-Arms bearing the
signatures of not less than one third of the membership shall be sufficient to hold a
Special Meeting. The Executive Committee may also call a Special Meeting for the
general membership. Members will be given notice not less than two days before any
Special Meeting can be held.

Section 10.03 Quorum

10.031 Quorum of any chapter meeting shall be any amount not less than two
fifths of the Active Membership, unless otherwise stated in these Bylaws and shall be
assumed to be present unless challenged by a member. For elections, Quorum shall be not
less than one half of the Active Membership.
Section 10.04 Voting
10.041 Unless noted in these Bylaws, a simple majority vote shall be
sufficient to pass any motion or resolution brought before either the Executive Committee
or the general membership.
ARTICLE XI Chapter Policy
The Executive Committee shall have the authority to adopt any policy so long as
it is not in violation of the Chapter Articles of Association or any other applicable
document. These policies must be brought to the attention of the membership of the
Chapter, and if challenged, require a simple majority to be overruled. Any policy adopted
shall remain in effect until it is rescinded. Chapter Policy cannot be brought to the Active
membership without first being reviewed by the Executive Committee. Policy may be
considered any movement intended to strengthen the administrative operations of the
Chapter.
ARTICLE XII Amendments
Amendments to these bylaws must be submitted to the Executive Committee
with a petition bearing the signatures of not less than one fifth of the active voting
membership. Proposed amendments will be brought for discussion and voting at the next
full meeting, not less than one week from the date of submission, of the Chapter
members. Copies of the amendment(s) must be distributed to the entire membership no
less than one week before the ratification vote, to give time for review. A yes vote from
two thirds of the active members shall be required to enact amendments to these bylaws.
ARTICLE XIII Ratification
These Bylaws shall take effect upon a yes vote from not less than two thirds of the
Chapters active members.

We certify that the Nu Omega Chapter of Alpha Phi Omega, chartered on the campus of
the University of Alaska Fairbanks, acknowledges these Bylaws as the ruling articles
herein. For the purpose of encouraging Leadership, Friendship, and Service, we affix our
signatures.

Done this Twentieth day of February, the year Two Thousand and Five

Proposed Amendments: 2/17/2007

Amended this first day of March, the year Two Thousand and Seven by:
Proposed Amendment: 11/03/2007
Amended this 19th day of March, the year Two Thousand and Eight by:
Proposed Amendment: 10/20/2014
Amended this 1st day of November, the year Two Thousand and Fourteen by:

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________

____________________________