A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsStatic

versus dynamic data conversionIn general, data could be classified as begin either
static or dynamic data.Static data includes items that are relatively stable such as
vendor master, materialmaster, BOM, routing, work centers, customer master,
price agreement, material group,activity prices, cost centers etc.Dynamic data
includes items such as inventory balances, A/R balances, A/P balances,GL
balances, Open Production Orders, Open Sales Orders, Open Purchase Orders
andPlanned Independent Requirements.In general, we will have lots of time to
convert the static data but insufficient time to rushthe dynamic data into the
system. This is because dynamic data must be converted witha clear cut-off date.
This means that the balances must be that of the same point intime in order to
ensure the integrity of data.Where the volume of data in relation to the number of
end users is high, we will considerautomating the conversion, provided that data is
available from the old system.If the volume is low or if data is not available from
the present system, users should keythe data directly into SAP. This approach has
an added and important benefit oftraining the end users in the operation of the SAP
system.A Sample Note to users regarding the Uncompleted Production OrdersThis
is the most complex area for conversion. We must take the following step
tominimize the number of uncompleted production orders. Three weeks before the
cut-over date, all un-started and newly created production orders will be marked
with a special color code. A bold instruction Do not record component issue and
labor cost until completion will be stamped on these production orders. We will
withhold the recording of material issues and production activities in the Old
System and related systems if the production orders are color coded. If the
production orders are completed and need to be received into stores before the cutover date, we will then enter the component issue and labor activity to the
production orders before the goods receipts of the finished product. If the
production orders are not completed before the cut-over date, we will manually
create the production orders in SAP and enter the confirmation in SAP. Material
issue will be performed in the SAP after the cut-over date. If stock take of raw
material take place on the cut-over date, we must take care to add back the raw
materials which issue has been withheld. For the purpose of general ledger, we will
manually compute an accrual and reversal entry to ensure that proper cut-off are
observed for accounting purposes. The entry to put through to FY19XX in the old
GL system prior to its conversion is to Dr WIP, Cr Raw Material (for the material
component) and to Dr WIP Cr Manufacturing cost for the labor component. The
reversal entry for FY19YY should be Dr Raw Material Cr WIP (for the raw
material component) and Dr WIP Change account Cr WIP for the labor
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74. A Step-by-Step Guide to the SAP PP Shop Floor Control

ConfigurationsAppendix A: The Production Order Status Business Process
FlowThe Production Order Status refer to the business process flow of the current
ProductionOrder. This is a way for the system to control the different activities of
the user on theProduction Order.An example of a Production Order Business
Process Flow:1. A Planner User convert the Plan Order to a Production Order, the
initial status will be CRTD. The status CRTD means that this order is not firm for
Production.2. The Production User will not be able to Print Out the Production
Order until the Planner User Release it which will change the status to REL.3. The
Planner User Release the Production Order (CO02 Functions Release) and the
Production User will be able to print out the Production Order (CO04N) for actual
Production. After printing the Shop Floor Paper, the order will include the status
PRT to inform the user that this order have been printed.4. Actual Production
started and upon completion the Production User will input the Production
information which they have collected and written on the Shop Floor Paper into the
SAP system. This is called Production Confirmation (CO11). An Order which is
partially completed, will include the status PCNF. Once it is Fully completed, the
status will change to CNF.5. A fully completed production order means that the
materials has turned into a Finished Product which is really to be ship to the
Customer. The Delivery User will receive the fully completed Production Order
(which is the Finished Product - MB31) into his warehouse and he can then
delivered it to the customer. Finally, the status will include DLV which means that
the whole Production Order process have been completed.6. In cases where the
Production Order was stopped due to the Customer Order Cancellation, the
Production User can closed the Order by setting the status to TECH (CO02
Functions Restrict Processing Technically Complete).@ www.sap-img.com
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75. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsA
Sample of the SAP Production Order Screen CO01/CO02@ www.sap-img.com
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76. A Step-by-Step Guide to the SAP PP Shop Floor Control
ConfigurationsAppendix B: How to make enquiry on Open Production
Orders?Transaction : SAP Menu Path : Logistics Production Production
Control COOIS Information System - Production Order Information SystemThe

default enquiry is by Order Headers. You can make enquiry by Operations if

youwant to by changing the List Profile. To list the Open Production Orders, make
used ofthe System Status and exclude all status with CNF (Confirmed) and DLV
(Delivered).@ www.sap-img.com Page 76 of 79 SAP Version 4.6c
77. A Step-by-Step Guide to the SAP PP Shop Floor Control
ConfigurationsAppendix C: What is Backflushing and Where is the Indicator
Set?In SAP context, Backflushing means to consumed those Materials that have
been usedduring the course of the Manufacturing Process. To produce something,
raw materialsmay be required. With reference to the Bill of Materials, the
Purchaser will buy thosematerials based on the requirement prompt by the SAP
MRP system. Upon finishing theManufacturing Process, raw materials will be used
up to produced the Finished Goods forthe Customer.The Planner will determined
at which Production Operation will this components beconsumed and set the
Backflushing indicator accordingly.To set the Backflushed Indicator: Transaction :
SAP Menu Path : Logistics Production Master Data Routings CA01/CA02
Routings Standard Routings Create/ChangeAssuming that you have built the
BOM and input the Work Center for each Operations.This is the first screen when
you enter CA02. Now, click the CompAlloc button.At the CompAlloc screen, you
will see the Backflushing Indicator. A tick will indicate thatthe Components will
be deducted when the Production User do the ProductionConfirmation. If the
Backflushed Indicator is grey, this mean that Backflushing havenot been assigned.
To assigned it, click the New assignment button.A New assignment screen will
pop-up. Just input the Operations that you want theComponents to be Backflushed.
When the Planner create a Production Order, thesystem will read the Routing
Master data and copied all this information to the ProductionOrder.@ www.sapimg.com Page 77 of 79 SAP Version 4.6c
78. A Step-by-Step Guide to the SAP PP Shop Floor Control
ConfigurationsUltimately, it still the Production Order will decide which Operation
will the Componentsbe Backflushed.At the First Screen in CO01/CO02
Production Order Create/Change, click theComponents Overview button.The
Backflushed Indicator will be copied from the Routing but the Planner still
canchanged it in the Production Order.@ www.sap-img.com Page 78 of 79 SAP
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79. A Step-by-Step Guide to the SAP PP Shop Floor Control

ConfigurationsChecking the Backflushing Goods MovementWhenever the user
post a confirmation with CO11N, the backflushing components goodsmovement
will be tied to the production order. You can check them with TcodeCO02/CO03
by clicking the menu Goto Documented goods movements.@ www.sap-img.com
Page 79 of 79 SAP Version 4.6c