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Helen Dixon
2.
Click on the students file under Admin Tasks Made Easier using MS Excel and
save it to your Homespace.
3.
4.
5.
Select the Module1 worksheet. The assignment and exam results for a group of
students have already been entered. To the right of the spreadsheet is a table
indicating the maximum percentage for each grade.
Enter the following function in cell H2 to calculate the Overall Mark for the first
student:
=AVERAGE(B2, D2, F2)
2.
3.
Use the Fill Handle to copy the formula into cells H3:H27 and display the Overall
Marks for the rest of the students.
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Helen Dixon
2.
When you press the <Enter> key, the word Pass will be displayed in cell K2 as the
value in H2 is greater than or equal to 40.
3.
Use the Fill Handle to copy the function into cells K3:K27.
2.
Press the <Enter> key and the grade for Assignment 1 for the first student will be
displayed.
If you want to use AutoFill to complete the grades for the other students, you will need to
use Absolute Referencing instead of Relative Referencing for the cell references of the
cells containing the maximum percentage for each letter grade. Absolute references will
not change when a formula is copied using the Fill Handle. To make a cell reference
absolute, you need to add a dollar sign ($) to the row or column reference (or both). For
example, N$3 will prevent the row number from changing, $N3 will prevent the column
from changing and $N$3 will prevent both the row and column from changing. As we are
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Helen Dixon
going to fill downwards we want to stop the row reference from changing so we need to
make it absolute. We will also copy the statement into columns E, G and I so we will need
to make the column absolute as well. Therefore, the references N3, N4, N5 and N6 must be
changed to $N$3, $N$4, $N$5, and $N$6.
Note: The cell reference for the percentage mark (B2 in the example above) must remain a
relative reference so that it will update for each student as the function is filled downwards
and copied to the other columns.
3.
4.
5.
Use the Fill Handle to copy the formula into cells C3:C27 to display the grades for
the other students. Click in cell C27 to see how the IF statement has changed: B2
will have updated to B27 but the other references will remain unchanged.
6.
Use Copy and Paste to complete the Grade columns for Assignment 2 and Final
Exam and the Overall Grade column. Note how the reference for the cell
containing the percentage mark is updated for each column.
Note: You could replace the cell references $N$3, $N$4, $N$5, and $N$6 with their
corresponding values however using a table like the one in this example allows for greater
clarity and means that any changes to the grading scale will be automatically reflected in
the spreadsheet.
Select cell J2 and enter the following function to return the position of the first
student:
=RANK(H2, H$2:H$27)
2.
When you press the <Enter> key the function will return 1 indicating that the first
student has achieved the highest Overall Mark in the class.
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Helen Dixon
3.
Use the Fill Handle to complete the rank for the remaining students.
4.
2.
3.
Select Paste Special from the Edit menu and click Paste Link. This means that
any changes to the Module1 worksheet will be reflected in the Final Results
worksheet.
You are now going to name the cells containing the weightings.
4.
Select cells B1:D2 in the Final Results worksheet containing the weightings and
their labels.
5.
Select Insert/Name/Create and make sure Top row is selected. Click OK.
6.
Click on cell B2. Note that the name wt1 is displayed in the Name box.
7.
Select cells B2:D2. Click in the Name box and type the name weights and press
<Enter>.
8.
Click on the down arrow to the right of the Name box and select each of the names
in turn. As each name is selected the appropriate cell or range is selected in the
worksheet.
Once you have named cells or cell ranges, the names can be used instead of references in
formulas and functions. As well as improving the readability of a formula, using named
ranges will also ensure that the reference to the weightings will remain constant when the
expression is copied, in the same way as using absolute cell references does.
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Helen Dixon
9.
10.
Press <Enter> to display the weighted average for the first student.
11.
Use the Fill Handle to calculate the weighted average for all the students.
1.
2.
3.
Use the Fill Handle to copy the function and display the degree class for the other
students.
4.
Sort the records in descending order of Wt Average by clicking in any cell in the
Wt Average column and clicking the Sort Descending button
5.
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