Memorandum

To: Tiffany Pitts, Principal

From: Cynthia Johnson, Media Specialist
Date: November 13, 2014

Ms. Pitts,
As the media specialist, I have used the 2013 GLMA & GLA Library and Media
Program Self Evaluation Rubric to evaluate our media program. There are 20
target indicators and categories in the evaluation rubric with levels of ratings of
Basic, Proficiency and Exemplary. Below are the summary of results of my
evaluation. After using this evaluation tool I found that the media program is in
need of a few changes to become an exemplary media program. I am proud to say
that there are only 5 areas of Basic, 7 areas of Proficiency and 8 areas of
Exemplary. I would like to offer an Action plan to improve the ratings. Below are
the target indicators and the media program ratings along with the action steps
for improvement.
Basic Areas:
The Library Media Specialist makes recommendations to students for class
projects and pleasure reading. The Library Media Specialist provides basic
orientation and instruction on information location skills. (Basic)
To move to proficient the Library Media Specialist need
continue collaborating with teachers on a regular basis,
and begin to co-teach regular so that the media program
becomes an extension of classroom instruction.
The classroom teacher is responsible for assessing student
achievement. (Basic)
The teacher and the library media specialist should
collaborate often and develop rubrics and a variety of
ways to evaluate for student achievement. This should
not be left to teachers only.

 Services of a Library Media Specialist is in compliance with state

board rule(Basic)
The media specialist should conference with the
principal and share the GLMA Self-Evaluation Rubric and
discuss roles and responsibilities of the Library Media
Specialist to ensure adult supervision by certified
personnel is available for the entire day.
In compliance with state board rule, but the Library Media Specialist
may be required to perform other duties on a daily or frequent
basis.(Basic)
Use daily activities and roles and responsibilities of the
media specialist to encourage principal to allow media
specialist and media clerk to remain in the library media
center the entire day.
The library media program receives an allocation for expenditures
every year. This amount meets the minimum expenditure
tests.(Basic)
Media Specialist and library advisory committee
schedule a meeting with the Superintendent and share
what is needed for an exemplary media program and
discuss the budget.

Proficient Areas:
Information literacy skills are integrated into the curriculum through
the collaborative efforts of the Library Media Specialist and teachers.
Georgia Performance Standards (GPS) and Common Core GPS
(CCGPS) are used as a basis for teaching. (Proficient)
The media specialist needs to collaborate more in depth
with teachers using CCGPS consistently throughout the

year with units of study and incorporate AASL standards

in units.
The Library media center offers events and activities that appeal to a
wide range of interests. Attendance statistics verify students use.
(Proficient)
Although the media center offers events and activities,
the events and activities need to be sure to meet the
reading/language arts curriculum as well as recreational
reading.
The library media staff selects resources and informs teachers of
these resources with recommendations to support students diverse
learning abilities and styles. (Proficient)
Media specialist and teacher should use the data we
collect to design activities that leads to student
achievement. When the teacher have their data
meetings the media specialist should be a part of the
meeting to offer instructional strategies that promote
the 21st century learning skills.

Flexible scheduling and library media staff are available throughout

the day to assist teachers and students regardless of ability or
disability. The library media center is available either before or after
school. (Proficient)
The media center needs to be open at least 30 minutes
before school and 30 minutes after school to ensure
teachers, students, and parents can better utilize the
media. Students will be able to continue to work on
research if needed afterschool. Parents can be offered
the opportunity to come in after school for assistance if
needed.

 Based on FTE, the library media center exceeds minimum square

footage requirements and is large enough to accommodate large and
small groups and individuals working simultaneously. Shelving,
storage areas, and electric wiring meet the needs of the collection.
(Proficient)
To move to exemplary, we need to use the recycling
company several times to rid of the big obsolete
electronics stored in the storage and media room to
make space for production and presentations. I would
like to set up the library for areas of small and large
groups to work simultaneously. Based on FTE our media
center exceeds minimum square footage requirements,
it just needs re-arranging to better accommodate small
and large groups.

Streaming video is used on a regular basis to support the curriculum.

The school has several white boards located throughout the building
and used on a frequent basis. Electronic distribution system meet
state requirements.
Electronic distribution system meets state requirements.
The Library Media Center needs a whiteboard or
interactive projector and screen to use for professional
development as well as with student whole group
lessons to support the curriculum. Encourage advisory
committee to meet with SMCP to purchase whiteboard
for media center.
Instruction and promotion of GALILEO will be in an organized manner and
conducted on a frequent basis. Students, faculty, and staff will be given
instruction and professional development in the use of GALILEO.
(Proficient)
Teachers that are continuing education uses GALILEO
but not frequently. The media specialist will implement
staff development for more instruction of GALILEO for

teachers and create lessons to incorporate the use of

GALILEO in curriculum instruction for students and units
of study.

Library Media Specialist seeks to enhance his/her professional skills,

particularly technology skills, beyond those required for recertification or
by the school district. Library Media Specialist provides occasional formal
staff development instruction and informal instruction during collaborative
planning with teachers. The school system makes staff development
options available for library media support staff. The Library Media
Specialist is knowledgeable of the district professional development
services. (Proficient)
Even though the media specialist continues to attend
webinars, subscribe to library journals, be a member of
professional organizations and attends conference when
able to stay abreast of current trends and issues
concerning reading and technology, there need to be a
formal plan for staff development options. There need
to be an ongoing needs assessment throughout the
year. Staff development on the use of technology in the
curriculum for all grade levels should be once a month.

Exemplary Areas:
The principal and district encourages every teacher to participate in the design of
instruction, using Best Practices, use differentiation in the classroom, based on
data. Print and non-print resources are accessible in school as well as outside of
school.
The Library Media Specialist actively plans with and encourages every
teacher to participate in the design of instruction. Learning strategies and

activities for all students are designed with all teachers who are willing to
plan collaboratively. All students with diverse learning styles, abilities, and
needs are included in collaborative plans. (Exemplary)
Print and non-print resources, including subscription database, access to
the Internet, and other library media center resources are available on a
LAN throughout the school. Some library media center resources are
accessible via Internet access outside the school. Students use library media
center technology independently for extended projects and information
retrieval. (Exemplary)
The OPAC is available on a LAN throughout the school. All resources are
recorded in MARC format so that access is available on the LAN and
weeding of out-of-date materials can be timely. The OPAC is up-to-date and
reflects the library media center holdings. Some library media center
resources are accessible via Internet access outside the school. (Exemplary)
A system media contact person maintains communication among Library
Media Specialists in the district. District level administrators facilitate the
communication among the SMCP, Library Media Specialists, and
themselves. The SMCP understands the role of the Library Media Specialist
and encourages opportunities for Library Media Specialists to meet
regularly. The district encourages links on school and district websites for
library media center announcements and services. (Exemplary)
The school principal and district administrators take a leadership role in
encouraging teachers to integrate library media resources into the
curriculum, fostering a climate of collaboration and inquiry, encouraging
the Library Media Specialist to be knowledgeable about current educational
trends, promoting occasional visits to exemplary programs, and providing
budgetary support. A library media advisory committee is effective in the
development of library media policy, e.g., budget development, acquisition
of resources, and reconsideration materials. This policy, which may be the
media/technology plan in some schools, is the basis of operation for actions
of the advisory committee, the library media staff, and administration. It is
evaluated, reviewed, and updated annually. (Exemplary)
A library media policy sets out clear and comprehensive polices and is
reviewed annually with guidance from the library media advisory
committee for update consideration and subsequent local board approval.

It is used by the library media staff as a guiding document for the operation
of the library media center. (Exemplary)
The Library Media Specialist, with guidance from the library media advisory
committee, is a partner with school and district administrators in planning
the media budget. Long-range strategic planning and supplemental funding
plans are made cooperatively, and can include bond issues, grants, school
fundraising, and business partnerships to supplement the budget.
(Exemplary)

Overall our media center is proficient with room for improvement. The goal is to
continue to strive for exemplary in all areas to better serve the teachers, students
and community and effectively teach 21st century skills in order to create a 21st
century community.