Reporting Template for RSPO Historical Land Use/Cover Change Analysis and Compensation Liability

Reporting Guidance

Date of submission

DD/MM/YYYY

1. COMPANY INFORMATION
Box 1.1 - Name of RPSO member
Box 1.2 - RSPO membership number
Box 1.3 - Date of joining RSPO
Box 1.4- Date of first RSPO certification
Box 1.5 - Total number of certified management
units

DD/MM/YYYY

Separate reports should be filed for each

management unit

Box 1.6- Name of subsidiary/management unit

Additional location details to be supplied in

supporting documents

Box 1.7 - Country of subsidiary/management unit

Box 1.8 - Province and district of
subsidiary/management unit
2. COMPENSATION CASE

Is the compensation process for this

subsidiary/management unit self-initiated or a
product of a report or complaint?

Box 2.1 -Was this case initatied voluntarily or was it

reported/referred?

The means by which the entity was reported or

referred (if relevant) to the CTF (e.g. complaints
panel, certification body report, etc)

Box 2.2 - If case was reported/referred, through

which channel did this occur?

3. SUMMARY OF RAW LIABILITY

What was the nature of the liability? (E.g. land
clearing without prior HCV assessment)

Box 3.1 - Description of liability

Period of liability begins at the November 2005

cutoff date through the date at which liability was
resolved. In most cases, the end of the liability
period would be the date of completion of the HCV
assessment.

Box 3.2 - Period of liability

Description of how the liability was resolved (e.g.

HCV assessment completed).

Box 3.3 - Briefly explain resolution of liability

For the full period of liability, was the management

unit under control of a non-RSPO member, an RSPO
member with no certified management units, or an
RSPO member with certified management unit(s) at
the time of liability. Please explain any changes in
control that occured during the time period of
liability.

Box 3.4 - Controlling party of management unit

during time period of liability

11/2005-DD/MM/YYYY

Box 3.5 -Starting date of management control of unit

by reporting company
Box 3.6 - Total area of management unit (hectares)
Total area cleared during period of liability. In most
cases, this is the total area cleared without prior
HCV assessment.
Hectares of raw liability (e.g. hectares cleared
without prior HCV assessment) , divided into the
timeframes provided based on when the clearing
occured. Only report areas cleared until the end date
of the time period of liability (do nto report clearing
that occured after HCV assessment).

Potential loss of HCV 4-6 shall be assessed, either

through existing evidence or a new process. Section
9 and Annex 1 of the Remediation and
Compensation Procedures provides additional
details.

Box 3.7- Total area of raw liability (hectares)

Box 3.8 - Sub-totals of raw liability, by timeframe (in
hectares)
Time of clearance
November 2005 to November 30, 2007

December 1, 2007-December
31, 2009

Box 3.9 - Any potential Social Impacts related to

losses of HCVs 4,5,or 6?

Y/N

January 1, 2010 - May 9, 2014 (date of introduction of

compensation mechanism)

Land clearing after May 9, 2014 (date of

introduction of compensation mechanism)

Box 3.10 - Briefly explain specific

circumstances?+B51
4. HISTORICAL LAND USE/COVER CHANGE (LUC)
ANALYSIS
Answer yes if the company opts for compensation of
the total area of liability using the coefficient 1.0 , in
lieu of conducting a full land use change analysis.

Box 4.1 Use coefficient 1.0 for total area?

Y/N

Box 4.2- LUC Analysis results (in hectares) before

multification coefficient

Hectares of raw liability (e.g. hectares cleared

without prior HCV assessment), divided into the
timeframes provided based on when the clearing
Vegetation Coefficient
occurred and further divided according to vegetation
coefficients based on November 2005 land cover.
See land use change guidance document for
additional details. Note that not all areas reported
here will result in final liability.

Time of clearance
November 2005 to November
30, 2007

January 1, 2010 to May 9, 2014 (date of

introduction of the compensation
mechanism)

1 Dec.2007 to 31 December 2009

Land clearing after May 9, 2014 (date of

introduction of compensation mechanism)

Coefficient 1.0
Coefficient 0.7
Coefficient 0.4
Coefficient 0
Sub-total (sum of rows)

Box 4.3- Was any of the land clearance noncommercial?

Explain any specific circumstances surrounding any
of the clearing listed in 04.2, such as instances of
non-commercial clearing, reference to additional
supporting documents that may help justify the
categorization of vegetation types used, etc.

Box 4.4 - Explanation of specific circumstances

Has any of the clearance without prior HCV

assessment occurred on areas specifically prohibited
by the P&Cs? Such areas must be identified and,
where appropriate, remediated.

Box 4.5 - Any clearance of areas where planting is

prohibited by P&Cs (e.g. riparian zones, steep slopes,
deep peat, areas prohibited by country-specific
legislation)?

(Example: 50 hectares of riparian areas were cleared

in 2007 without prior HCV assessment. This area is
currently planted with palms and is under active
management)

Box 4.6 - Briefly describe any areas identified in Box

4.5, including hectare estimates and current
circumstances of such areas.

If the LUC analysis was conducted by an external

organization, please provide the name of this
organization. If the analysis was conducted
internally, "internal" is a sufficient response. Please
note that the CTF may request additional data
and/or information on methodology from whoever
conducted the LUC analysis.

Box 4.5 - Name of organization who conducted LUC

analysis

Y/N

Y/N

5. CALCULATION OF FINAL LIABILITY

Control of Land
Final liability will be calculated in hectares, using the
inputs from the LUC analysis, adjusted according to
time period of the liabliity, who controlled the land
at time of clearance, and vegetation coefficents in
2005. See individual guidance for each cell within
Box 5.1.

Land controlled by a non-member at time of

clearance

Land controlled by an RSPO

member with no certified units at
time of clearance (Including land
aquired from RSPO members with
no certified management unit(s) at
the time of clearance)

Remediation and/or compensation required only for

Social HCVs if there is insufficient proof (e.g. SEIA) of
appropriate negotiation process and/or outcomes
(Based on LUC above, final liability will always be zero
hectares, social liability is addressed separately)

Remediation and/or compensation is

required only for Social HCVs if there is
insufficient proof (e.g. SEIA) of appropriate
negotiation process and/or outcomes (
N.A. (no certified areas in existence yet)
Based on LUC above, final liability will
always be zero hectares , social liability is
addressed separately)

Box 5.1 Determining final conservation liability (hectares)

Nov. 2005 to 30 Nov. 2007

Guidance

Final Liability (Ha)

1 Dec. 2007 to 31 Dec. 2009

Guidance

Time of Clearance

Final Liability (Ha)

Jan 1 2010 - May 9, 2014 (introduction of the

Compensation Mechanism)

After May 9, 2014 ( introduction of the Compensation

mechanism)

Total sum of the final liability calculations from Box

5.1 in hectares. Compensation/remediation for
social HCVs calculated separately.

0 N.A.

Remediation and/or compensation required only for

Social HCVs if there is insufficient proof (e.g. SEIA) of
appropriate negotiation process and/or outcomes (
Based on LUC above, final liability will always be zero
hectares, social liability is addressed separately)

RSPO member with at least one

certified unit(Inluding land aquired
from other RSPO members with
certified management unit(s)) at
time of clearance.

Sum of: all areas cleared commercially

without prior HCV assessment X
vegetation coefficients in Nov 2005. Final
liability
=(Hectares)X(1.0)+(Hectares)X(0.7)+(Hecta
res)X(0.4)+(Hectares)X(0) for
commercially cleared areas.
0 (hectares)

Sum of: all areas cleared without prior HCV

assessment X vegetation coefficients in Nov
2005. Final liability
=(Hectares)X(1.0)+(Hectares)X(0.7)+(Hectar
es)X(0.4)+(Hectares)X(0) for all areas
cleared.

(hectares)

Guidance

Sum of: all areas clearedwithout prior HCV

Sum of: all areas cleared commercially without prior
assessment X vegetation coefficients in
HCV assessment X vegetation coefficients in Nov 2005.
Nov 2005. Final liability
Final liability
=(Hectares)X(1.0)+(Hectares)X(0.7)+(Hecta
=(Hectares)X(1.0)+(Hectares)X(0.7)+(Hectares)X(0.4)+(He
res)X(0.4)+(Hectares)X(0) for all areas
ctares)X(0) for commercially cleared areas.
cleared.

Twice the sum of: all areas clearedwithout

prior HCV assessment X vegetation
coefficients in Nov 2005. Final liability
=(2)X((Hectares)X(1.0)+(Hectares)X(0.7)+(He
ctares)X(0.4)+(Hectares)X(0)) for all areas
cleared.

Final Liability (Ha)

(hectares)

(hectares)

Guidance

1. Sum of all areas cleared without prior HCV

assessment X their Nov 2005 vegetation coefficient(s).
2. All cleared land owned by members shall be
managed in full accordance with the RSPO standard and
certified as soon as possible.
3. When land cleared is certified, palm products from
areas with a vegetation coefficient < 0.4 in Nov 2005
may be sold as certified.
4. Palm products from land cleared with vegetation
coefficients > 0.4 in Nov 2005 may not be claimed as
Expel from RSPO*
RSPO-certified even though the management unit is
certified (must be either part of mass balance or kept
out by physical segregation).
5. RSPO members acquiring new areas of land after [
date of introduction of the Remediation and
Compensation Procedures ] shall commit in writing not
to instigate, encourage or support, directly or indirectly,
any land clearing without prior HCV assessment.
6. Expulsion* of member or application of membership
rejected if all requirements above are not met.

Final Liability (Ha)

(hectares)

(hectares)

N.A. (Any clearance needs to be explained

separately)

Expel from RSPO*

N.A. ( Any clearance needs to be explained

separately)

Box 5.2 Final conservation liability (hectares)

*The RSPO BHCV-CP may review exceptional cases of accidental and limited land clearing without prior HCV assessment

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