All Complete Basic Note of Computer

Fundamentals of computer
What is computer?
Computer is an advanced electronic device which takes raw data as input from the user and processes
these data under the control of set of instructions (called program) and gives the result (output). It also saves
output for the future use. It can process both numerical and non-numerical (arithmetic and logical)
calculations.
In other words, a computer is a programmable machine that stores and opens data and performs high
speed logical and mathematical operations. The working principal of computer can be summarized as input,
process and output cycle.
IPO cycle:
Instruction
Input
(Data)
-
Keyboard
Mouse
Scanner
Digital/Web cam
process
(Invisible)
[Processor]
-CPU(CU+ALU)
output
(Result)
[Result]
-monitor
-Printer
Input (Data)
Input is the raw Information entered into a computer from the input devices . It is the collection of
letters, numbers,images etc . Keyboard, mouse, Scanner, Digital/Web camera etc. Are the input devices .
Process :
Process is the operation of data as per given instruction . It is totally internal process of the computer
system . CPU (central Processing Unit) is the main processing Device .
Output:
Out put is the processed data given by computer after data processing . Output is also called as
Result . We can save these results in the storage devices for the future use .Monitor (screen) and Printer are
the major Output devices .
Ms Paint
Ms paint (Microsoft paint )
Ms paint is a drawing program used to create various freehand drawing . it is accessory of
windows operating system . so , we neednt install this program separately as other application
programs .this drawing can be black and white or color .
How to start ms paint ?
click on start button .
click on programs .
click on accessories .
click on paint .
OR
click on start .
click on run
type the word mspaint

Shree
Pashupati English Secondary School
[Type text]
Page 1

click on ok or press enter key on keyboard .
working with paint tools :1.
free from select : To select object freely .
2.
Select : To select object with rectangular shape .
3.
Eraser : To erase any object with background color .
4.
Fill with color : To fill required color inside the boundary and into the line .
5.
Pick color : To choose pre using color .
6.
Magnifier : To Magnify the object .
7.
Pencil : To draw any bitmap with freehand .
8.
Brush : To draw required bitmap with different brush shape .
9.
Airbrush : To spray required color anywhere inside the creating area .
10.
Text : To write any required text .
11.
Line : To draw a straight line .
12.
Curve : To draw a curve line .
13.
Rectangular : To Draw a rectangular object .
14.
Polygon : To draw multisided object .
15.
Ellipse : To draw ellipse oval shaped object .
16.
Rounded rectangular : To draw rectangular object with rounded corner .
File menu :
New (CTRL +N)
This option is used to create the new document.
1.
Click on File menu and choose new option.
2.
Then a dialogue box will be display.
3.
Select Blank Document.
4.
Click on OK button.
OPEN(CTRL+O)
This option is used to open the saving document.
1.
Click on File menu
2.
Choose Open option.
3.
4.
Choose the required drive from Dropdown list
5.
Choose required file name
6.
Click on Open bottom.
Save (Ctrl +S)
This option used to save our file or document ., Location drive, Create new folder and format.
1.
Click on File menu
2.
Choose Save option.
3.
A dialogue box will display
4.
Type the file name at file name box.
5.
Click on save bottom from current box. Or press enter key from keyboard.
Save As
Saves the active file with a different file name.
Open the saving file.
Click on file menu and choose Save As option.
Then a dialogue box will display.
Type the File name at File Name box
Click on save button.

Set as desktop background : this option used to set our bit map in desktop background .
Shree
[Type text]
Page 2

First of all drawing or create a bit map and save that .
Click on file menu .]
Click on set as desktop background .

Exit(Alt+f4)
To exit from current program.
Click on File menu and choose Exit option and click. Or press alt+f4 key .
Edit menu :
Undo (ctrl+z)
This option is used to return to the previous effect.
Type the text and delete the text.
Click on Edit menu and choose Undo option.

Redo(ctrl+y)
To repeat the last action.
Click on Edit menu and choose Redo option

Cut (ctrl+x)
To cut the selection and puts it on the Clipboard.
Select the required text.
Click on Edit menu and choose Cut option

Copy(ctrl+c)
Copies the selected text or object and puts it on the Clipboard.
Select the required text or object.
Click on Edit menu and choose Copy option.

Paste.(ctrl+v)
This option is used to insert the Clipboard contents at the insertion point.
Place the cursor pointer at the required area
Click on Edit menu and choose Paste option.

Pastefrom
This is used to paste any object, Image, Text which is copied by another application .
Click on Edit menu. Select Paste from .
Choose the any picture which you want to paste.
Click on ok.
Clear.
Performs a forward delete or removes the selection without putting it on the Clipboard.
Click on Edit menu and choose Select all option.

Select all (Ctrl+A): this option used to select all document or object .
Click on edit menu .
Click on select all option .
Or press ctrl+A key from keyboard .

View Menu :
1.
To show or hide tool box
Click on view menu .
Click on tool box .

2.
To show or hide color box .

Shree
[Type text]
Page 3

3.
4.
5.
Click on color box .

To show or hide status bar .
Clik on view menu .
Click on status bar .
To show or hide text toolbar .
Click on text toolbar .
zoom : this option used to see our picture or document in different zoom size
click on view menu .
click on zoom option.
Now choose different zoom size .
Our actual zoom size is 100%.
Image menu :
1.
flip/rotate (ctrl+r) : This option used to rotate our bitmap in different rotate style .
click on image menu .
click on flip/rotate option .
now flip/rotate dialog box will be appear .
choose any one rotate style .
click on ok .
2.
stretch/skew (Ctrl+w) :This option used to change our bit map in different stretch and skew style .
click on stretch/skew option .
now stretch and skew dialog box will be appear .
choose any one stretch % and skew degrees .
click on ok .
3.
clear image : This option used to clear our image .
click on clear image option .
WORDPAD
Shree
[Type text]
Page 4
THE END
MS WORD (MICRO SOFT WORD)

Microsoft word is very powerful, advance and useful word-processing software which is developed
by Microsoft Corporation, USA. It has all kind of word processing facilities like To create, edit, format, save
and print document, to check spellings and grammar, to search for synonyms and antonyms (thesaurus), to
work with newspaper columns, tables, to add footnotes and endnotes, page number, special symbols,
bookmarks, comments, to insert the picture, objects (e.g. video clips, audio clips, power point presentations,
equations, AutoCAD drawings etc.). Table of contents and index. Its extension is DOC.
In spite of above-mentioned matters, there are many other features available in WinWord, which help us to
furnish a document (e.g. report, letter, essay etc.) in such a way that we can produce the professional
outlook. Now a day, WinWord is considered as the best word-processing software.
How to open Microsoft word?
Click on Start menu.
Choose Program
Shree
[Type text]
Page 5
Choose the Ms- Office (or)

Select Microsoft Word 2000/xp
OR
Click on Start Bottom
Choose Run
Type the text "WinWord" into Run box.
Click on OK
Cursor Movement:
Page setup
One Page UP.
Page Down
Go to Page Down.
Up Arrow
Move One Line Up.
Down Arrow
Move One Line Down
Left Arrow
Move One Character Left.
Right Arrow
Move One Character Right.
End Key
Move End of the Line.
Home Key
Move to Beginning of the line of Document.
FILE MENU
New (CTRL +N)
This option is used to create the new document.
1.
Click on File menu and choose new option.
2.
3.
Select Blank Document.
4.
Click on OK bottom.
OPEN (CTRL+O)
This option is used to open the saving document.
1.
Click on File menu
2.
Choose Open option.
3.
4.
Choose the required drive from Dropdown list
5.
Choose required file name Click on Open bottom.
Save (Ctrl +S)

Saves the active file with its current file name, Location drive, Create new folder and format.
1.
Click on File menu
2.
Choose Save option.
3.
4.
Type the file name at file name box.
5.
Click on save bottom from current box.
How to save our document with password?
Create a document .
Click on file menu.
Click on save or save as option.
Save as dialog box will be appear .

Shree
[Type text]
Page 6

Click on tools options.
Security dialog box will be appear .
Type your password in type password box.
Click on ok .
Again type same password in confirm password box .
Click on ok .
Now type your file name and click on save.

CLOSE
To close the current window or current document.
Click on File menu and choose Close option.

Exit
To exit from current program.
Click on File menu and choose Exit option and click.

Save As
Saves the active file with a different file name.
Open the saving file.
Click on file menu and choose Save As option.
Type the File name at File Name box
Click on save button.

Page setup
This option is used to Sets margins, (Top, bottom, right, left) Paper source, Paper size, (A4, Letter, Custom)
Page orientation Style, (Portrait & Landscape) and other layout options for the active file.
Click on File menu and choose Page Setup option.
Then a dialogue box will Display.
Choose the margin from current box. (Left, Right, Top, Bottom, Gutter)
Choose the paper size from current box. (A4 Size, Letter Size, Custom Size)
Choose the Orientation Style. (Portrait & Landscapes)
Note: If you want to always same setting style, then click on Default button from page setup
box. And click on Yes
Click on OK Option.
Print Preview.
This option is used to see the document in printing styling this option, we can find, how to the
document is going to be print exactly.
After creation the text, Click on the File menu.
Choose Print Preview option
Define zoom size, as you want.
Then click on Close button from Preview box to go back.
Edit Menu
Undo(CTRL+Z)
This option is used to return to the previous effect.
Type the text and delete the text.
Click on Edit menu and choose Undo option.

Shree
[Type text]
Page 7
Redo(CTRL+Y)
To repeat the last action.
Click on Edit menu and choose Redo option

CUT(CTRL+X)
To cut the selection and puts it on the Clipboard.
Click on Edit menu and choose Cut option

Copy(CTRL+C)
Copies the selected text or object and puts it on the Clipboard.
Select the required text or object.
Click on Edit menu and choose Copy option.

Paste.(CTRL+V)
This option is used to insert the Clipboard contents at the insertion point.
Place the cursor pointer at the required area
Click on Edit menu and choose Paste option.

Paste Special
This is used to paste any object, Image, Text which is copied by another application .
Click on Edit menu. Select Paste Special
Choose the any option by which you want to paste.
Click on ok.
Clear.
Performs a forward delete or removes the selection without putting it on the Clipboard.
Click on Edit menu and choose Select all option.

Find(CTRL+F)
This option is used to Search any specific or any character, word of the document
Type the text.
Place the cursor at the required are.
Click on Edit menu and choose Find option.
Type the finding word at Find What box.
Clicking the Find Next button from current box.

Replace(CTRL+H)
To replace on word into required word of the document.
Type the text.
Place the cursor at the required area.
Click on Edit menu and choose Replace option.
Type the finding word at Find What box
Type the replacing word at Replace With box.
Click on Replace All button from current box
Click on Yes button
Click on Close button.
Shree
[Type text]
Page 8
Go To(CTRL+G)
To go to on page in to required page of the document.
Type the many pages.
Place the cursor at the required page.
Click on Edit menu and choose Go To option.
Type the require page number at Enter page number box.
Click on Go To button from current box.
View Menu
Normal View:
This view is used to enter and edit the document quickly. This view does not display top and bottom margin,
header and footer, page numbers etc.
Click on View menu and choose Normal option.

Print Layout / Page Layout
This is an actual view. The document will appear exactly at a printing style. This view shows all items of the
document.
Click on View menu and choose Print Layout / Page layout option.
Outline View
This view shows only the heading and last portion of the document by hiding the remaining text. This view
helps to work more efficiently with longer document.
Tool bars
There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars
are most usable toolbars:
1. Standard toolbar
2. Formatting toolbars
3. Drawing toolbars
Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective
jobs.
1.
Click on view menu and choose Tool bars option.
2.
Choose the required tool bars from current list (Once click on show or one click on hide)
Ruler
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page
margins, and other spacing settings.
1.
Click on View menu and choose Show/Hide ruler (Once click on show or one click on hide ruler)
Header and Footer.
Header: The set of characters which appears in every page at the top of the document is called Header and
footer. This contains company's name, Chapter heading, title etc.
Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or
Footer by using insert menu or Header and Footer toolbar.
After creating document
Click on View menu and choose Header and Footer option
Type the header text in Header box.
Type the header & footer.
Press the Down aero key from keyboard. (Or) Click on switch between header & footer.
Shree
[Type text]
Page 9
Then type the footer text at Footer box.

Click on Close.
To remove Header and Footer
Click on view menu and choose Header and Footer option
Delete the header text form current box.
Click on close button from current box.

Full Screen
This option is used to see the document in full screen by hiding all types of toolbars.
Click on View menu and choose Full Screen option.
Then click on Close full Screen button from Full Screen button.
Zoom
This option is used to see the document in different size. This option only magnifies the document. We can't
change the font size by using this option.
Click on View menu and choose Zoom option.
Choose the required percentage from current box.
Click on OK button.
Note:- Actually size is 100%
Insert Menu
Break
Inserts a page break, column break, or section break at the insertion point.
Type the text.
Click on View menu and choose Normal View option.
Place the cursor at the required line.
Click on Insert menu and choose Break option.
Click on Page Break radio button.
Click on OK.
To remove break
Place the cursor pointer at the page break area
Press the Delete key from keyboard.

Section Break Types.
Keep your cursor Choose the Required Line in the document.
Click on Insert menu
Click on Break.
Choose the Section break Types Continuous option.
Click on ok.
Go to Format menu
Choose the columns option
Choose the anyone presets
Type the number of columns
Click on Line between
Choose the column spacing
Click on ok.
Shree
[Type text]
Page 10
Page Number
Inserts page numbers that automatically update when you add or delete pages.
Open the document
Click on Insert Menu.
Click on Page Numbers.
A dialogue box will display.
Choose Position the (button of the page) footer, or (Top of the page) header from position box.
Choose the required Right, Left, Center form Alignment box.

If you want to change page number style then click on Format button and choose required page
number style Format page number box
Click on OK button
Click on OK button
To remove page Number
Click on View menu and choose Header and footer option.
Delete the Page number from current box.
Click on Close button from current box.

Date and Time
To insert the Date and time in the current cursor position.
Place he cursor pointer at the required area.
Click on Insert menu and choose Date and time option.
Choose the current date from Date and dime box.
Click on OK button.
Symbol
To insert symbol or special character in the current cursor position.
Place the cursor pointer at the required area.
Click on Insert menu and choose Symbol option.
A dialogue box will be display
Choose the required font style from Font drop down list.
Choose the required symbol style from current box.
Click on Insert button.

Auto Text
A storage location for text or graphics you want to use again-for example, a mailing address you use often, a
standard contract clause, or a long distribution list for memos. Each selection of text or graphics is recorded
as an Auto text entry and is assigned a unique name.
Select the text or picture or graph to be included in auto Text.
Click on Insert menu and choose Auto Text option
Select new option
Type the name of Auto Text at Please name your Auto Text entry: box
Click on OK button.
Shree
[Type text]
Page 11
To insert Auto Text in the current cursor position
Place the cursor at the required area.
Click on Auto Text option.
Select your auto text name from Auto Text list
Click on Insert button from current box.
Click on OK.
Comment
A comment is a note which user or viewer adds to a document. Each comment is identified by a mark.
Type the text
Place the cursor pointer at the required area.
Click on Insert menu and choose Comment option.
Type the Comment text at comment plane area at the button of the screen
Then, click on Close button.

Footnote and Endnote
This option is used to insert footnote/endnote in the document. A footnote is the note of a text in the
document. The text has some references, which are mention in footnote.
Footnote: It appears at the bottom of the current page.
Endnote: It appears at the end of the document
Type the text
Place the cursor pointer at just behind the world for which we are going to put clearance word.
Click on Insert menu and choose Foot Note option
Click on Foot Note. If the numbering format is not satisfied
Click on Options button
Choose required number style from Number format.
Click on Ok
Click on OK
Then type the foot Note text.

Picture
Clipart
Place the cursor pointer at the required place.
Click on Insert menu and choose Picture option
Clip art gallery will display
Select Clip Art option.
Choose the required picture form current picture box.
Click on Insert button from current box.

Auto Shapes
To drawing the auto shapes in the document.
Select Auto Shapes option, Then Auto Shape tool box will appears
Choose the Auto Shapes style from Auto Shapes box.

Shree

[Type text]
Page 12

Click and drag mouse pointer at the where to put.
Note: After creating any kinds of shape, you can feel color, to change stroke style and to put text into this
shape.
Word art
From word art we can make different designs, colors, rotate stretch, shadow etc. of words.
Select Word Art
Word art option will be display
Choose the word art style from box
Click on OK button
Type the text at text box.
Click on OK
File
Inserts all or part of the file you select, into the active file at the insertion point.
Place the cursor pointer at the required place.
Click on Insert menu and choose file option
Select the file
Click on Insert button.

Insert Object
This option is used to insert different object like as equation, bitmap image, clipart, word art, graph chart etc.
Click on Object
Then, a dialog box will display
Choose the Microsoft Clip Gallery.
Click on Ok.
Choose the Insert Clip
Choose the Picture and Insert Clip (I-con)
Close the Picture ()

Hyperlink (ctrl +K)
Colored and Underlined text or a graphic that you click to go to a file, a Location in a file, an HTML page
on the word wide web or, an HTML page on an Internet.
Note: Hyper Text Mark Of Language
Type the Text and Saving Document
Click on Insert Menu
Click on Hyperlink Option
Then, a dialog box will display
Click on Browse for. (File Option)
Choose the file Name From File Location
Click on Ok
Click on Ok
Format Menu
Font:
Select the required text or document.

Click on format menu.
Shree

[Type text]
Page 13

Click on Font Command.
Choose the required font name, font style

font size, font color, underline, effect etc.
Click on ok.
Character Spacing
Select the text or document
Click on format menu
Click on font, then a dialogue box will display.
Click on character spacing.
Choose the spacing (Expanded) By 4 Pt.
Click on ok.
To Apply text effect.
Click on Format menu.
Click on font command.
Click on text effect tab.
Choose any Animation effect.
Click on Ok.
To remove text effect.
Select the text that contains effect.
Click on Font command.
Then a dialog box will display.
Click on Text effect tab.
Choose none option.
Click on Ok.
To set Paragraph
Click on Paragraph command.
Click on Indents & Spacing tab.
Choose the required, alignment. (Left, center, justified etc.)
Set the required left and right indents from Indentation option.
Choose First line or hanging from special option.
Select the required spacing for before and after option.
Choose the any line spacing style.

Shree
[Type text]
Page 14
Click on ok.
TO ADD BULLETS & NUMBERING.

This option is used to identify/separate the text/paragraph with some special character (bullet) or
serial numbers by using in front of it.
BULLETS:
First type the list and select it.
Click on Bulleted & numbering Command.
Them a dialogue box will display.
Click on Bulleted tab for bulleting and Numbered tab for numbering
Choose any Bulleting or Numbering Style.
To change the style and other options click on Customize button.
Choose the any style.
Click on ok.
TO REMOVE BULLETS & NUMBERING.
Select the list that contains Bullets & Numbering
Click on Bullets &Numbering Command.
Then a dialog box appears.
Choose None Option
Click on Ok.
TO ADD NUMBERING.
Numbering the Text.
This option is used to insert the numbering.
First type the list and select it.
Click on Bulleted & numbering Command.
Click on Numbering.
Click on Number, Choose the Number Style.
Click on ok.
Customize
Click on Format Menu.

Click on Bullets & Numbering
Then a dialogue Box will display.
Select the Bullets or Numbering Style
Click on Customize, then a dialogue box will display.
Choose the Font Size.
Click on Bullet Or Number
Shree

[Type text]
Page 15
Choose the Symbol font Or Number.

Click on ok
Click on ok
Borders and Shading

This option is used to improve the appearance of the required text by using different types of Boarder and
Shading.
A. BORDERS
Select the text Or Document
Click on Borders & shading.
Choose the borders, option.
Select the setting (Shadow)
Choose the style
Choose the color.
Click on ok.
B. PAGE BORDER
This option is used to add required boarder to whole page of the document.
Choose the Page Border option
Choose the Art: option
Choose the width: Number (35)
Click on ok
C. SHADING
Choose the Shading option
Choose the Color option.
Click on ok
Column This option is used to define column to the document. We can design document in column Layout.
Go to Format menu
Choose the Column Number.
Choose the Any one Column Style As you like or Type the Number of
Column from column box.
Choose the space between columns as you like and click at line between to
Shree
[Type text]
Page 16
display line between two Columns.

Choose the columns spacing from spacing box.
Drop Cap
This menu option is used to design the document. It helps to give big capital of the initial letter of the
document.
Select the required text or Alphabet
Click on Drop Cap
Choose the Position Any one Drop Style.
Choose the Drop text font name.
Choose the Line to drop number from line to drop box.
Choose the Distance from text number from box.
Click on ok.
Theme
This menu option is used to Formatting document in selected theme Background Style.
Type the text or Open the document.
Click on Format menu, & click on Theme.
Then display different theme format style.
Choose the any one style
Click on ok.
Tab Setting
This menu option is used to setting tab in required tab in required text of the document.
Select the Data.
Go to Format menu.
Click on Tab Setting.
Type the required number at tab stop position criteria.
Click at set to setting tab.
If you want to set other tab then you repeat above step 3 to 4.
Click at ok.
If you want to dear the tab then click at clear.

Auto Format
It helps to format document automatically using by template style.
Select the Text Or Document.
Go to Format Menu.
Click on Auto format option.
Then dialogue box will display.
Choose auto format now and click at ok

Style

Go to Style
Shree

[Type text]
Page 17

Choose the modify, and click on Format option
Choose the any one format style
Click on ok.
To Change Case.
Select the required text of which you can to change case.
Click on Change Case.
Choose the Any one case Style. (Sentence Case, Upper Case, Lower Case, Title Case, Toggle
Case,)
Click on Ok.
To change the background of document.
Click on Format Menu
Click on Background command.
Then click on the required color
Click on more colors option for more other colors.
To fill effects click on Fill effects options.
Choose any effect.
Click on ok.
To apply style.
Click on format menu.
Click on Style command.
Then a style dialog box appears.
Click all style from list option.
Choose any style.
Click on Apply button.
Tools Menu
To check spelling & Grammar.
First Place your cursor at the beginning of document.
Click on Tools menu.
Click on Spelling & Grammar command.
Then a spelling & Grammar dialog box appears.
Now computer will display the spelling & grammar mistakes of your document and also
suggestions for them.
To correct the mistake, choose any suggestion and click on Ignore button.
To add the word in computer dictionary, click on add button.

To replace the word with synonyms or antonyms.
Select the required word.
Click on tools menu.
Click on language command.
Click on Thesaurus command.
Then a dialog box appears.
Choose any synonym or antonym word.
Click on Replace button.

Shree
[Type text]
Page 18
Using word count command.
Select the required paragraph or text.
Click on tools menu.
Click on Word count command.
Now a message box will appear.
To close the message box, click on Close button.

Using Auto Correct Command.
This option is used to correct some universal truth (related to text) automatically, also to correct
some confusing words. This option also helps to define (create) shortcut for long text as well as to convert
and control the keys effect of keyboard.
Before creating a document,
Click on Auto correct command.

Then, Auto correct dialog box with different folders will appear.
Put the tick mark on all required option.
Choose Auto Format as you type folder.
Put the tick mark on 1st three option of Replace as you type.
Click on Ok.
Then, Write the text.
Auto correct helps to:
Correct two initial capitals.
Capitalize the 1st letter of sentence.
Capitalize name of Days.
Correct accidental usage of Caps Lock key.
Replace text as you type.
Change Straight quote with Smart quote("--------" "------------")
Ordinals (1st) with superscript (1st ).
Fractions (1/2 ) with fraction character (1/2).

To protect document.
Click on Protect document command.
Then a dialogue box appears.
Click on Comments or From option.
Type a password in Password box.
Click on Ok.
Again type the same password.
Click on Ok.
To unprotect document.
First open the protected document.
Click on Unprotect document command.
Then a password box appears.
Enter your password.

Shree
[Type text]
Page 19
Click on Ok.
Macro:
This option is used to define (store) required text with special shortcut key for future use.
Recording macro:
Go to Tools menu.
Choose Macro.
Choose Record new macro and click on it.
Then, record macro dialog box will appear.
Click on keyboard to assign a keyboard shortcut for a macro.
Give required shortcut by using Ctrl or, Alt key with any letters or number at short key here box.
Click on Assign.
Click on Close.
Then, record the required text.
When finished, click on Stop recording button anywhere inside the
document,
Playing Macro:
Place the cursor at the require location, where you want to place the recording macro.
Then, press pre-defined shortcut.
Table Menu
To draw table
Click on Table menu.

Click on draw table command.
Then a toolbar of Table & Borders appears and your mouse pointer will change into pencil sign.
Press the mouse button and drag it to draw table.
To insert Table
Put the cursor at the required place of document.
Click on Insert command.
Click on Table.
Then a dialogue box appears
Type the required number of rows & Columns.
Choose any options from Auto fit behavior.
Click on ok
To select row \column\table
Put the cursor at the required cell box.
Click on Select command.
Shree
[Type text]
Page 20
Then choose any option.

(Row , Column , Table etc)
To insert rows
Select the required rows where you want to insert new rows.
Then click on Rows above or Rows below option.
To insert Columns
Select the required columns where you want to insert new columns.
Choose Columns to the left or Columns to the right option.
To delete rows\columns \table
Select the rows or columns or table which you want to delete.
Click on Delete command.
Then click the required option.
(Row\ column\table etc)
To merge cell
Select the required cells you want to merge .
Click on Merge command.

To spilt cells
Select the required cells.
Click on Table menu .
Click on Spilt cells command.
Then a dialogue box command.
Type the required number of rows & columns.
Click on Ok.
To spilt table
Put the cursor at the required cell from where you want to spilt table .
Click on Table command.

To Auto Format table
Select the table.
Click on Table Auto Format command.
Then a dialogue box appears.
Choose any format.
Click on Ok.
Shree
[Type text]
Page 21
To convert table to table / text to table
Click on Convert command.
Then click on table to text or text to table command a required.
Select the table or text.
Now a dialogue box appears.

Click the required option.
Click on Ok.
To sort table
This option is used to for sorting the list in ascending or descending order.
Select the table first.
Click on Sort command.
Then a sort dialogue box appears.
Choose the base key (Columns or S.N. or Particular) from sort by criteria.
Choose the ascending or Descending as you like.
Click on ok.
Working with multiple documents
Click on Open button of standard toolbar.
Select the multiple filenames using Ctrl key.
Click on Open button.
Then click on Window menu.
Click on Arrange all command.
(To save and close all the opened documents at once, press and hold down Shift key,
Click on File menu and click on save all or close all command as required.
To spilt window
This option is used to split (divide) Screen.
Click on Window menu.
Click on Spilt command.
Move your mouse pointer to the required place of document.
Press the mouse button.
[To remove spilt. click Window menu and click on Remove spilt command.]
Short Cut Keys

After Highlight
Ctrl + A = Select All
Ctrl + B = Bold (on/off)
Ctrl + C = Copy
Shree
[Type text]
Page 22
Ctrl + D = Change font size, font style.

Ctrl + E = Alignment Center.
Ctrl + F = Find.
Ctrl + G = Go To.
Ctrl + H = Replace.
Ctrl + I = Italic (on/off)
Ctrl + J = Alignment Justify.
Ctrl + K = Hyperlink.
Ctrl + L = Alignment Left.
Ctrl + M = Tab.(Forward Handing indent)
Ctrl + N = Create a new window or blank document.
Ctrl + O= Open File.
Ctrl + P = Print.
Ctrl + R = Alignment Right.
Ctrl + S = Save the document.
Ctrl + U = Underline
Ctrl + V = Paste.
Ctrl + W = File Close.
Ctrl + X = Cut
Ctrl + Y = Redo
Ctrl + Z = Undo
Ctrl + Shift
Ctrl +Shift + D
Ctrl +Shift + P
Ctrl +Shift + F
Ctrl +Shift + (+)
Ctrl + ( +)
Ctrl +Shift + >
Ctrl +Shift + <
Ctrl + F
Ctrl + F4
Ctrl + [
Ctrl + ]
Ctrl +
1
Ctrl +
2
Ctrl +
5
= Double Underline
= Font Size
= Font Style
= Superscript (e.g. 1st ) on/off
= Subscript (e.g. O2 ) on/off
= Enlarge Font size by two digits.
= Reduce font size by two digits.
= File menu
= Exit from Current program.
= Reduce Font size by One digit.
= Enlarge Font size by One digit.
= Single space (Line)
= Double space ( Line)
= 1 space ( Line)
Shree
[Type text]
Page 23
MS EXCEL (MICROSOFT EXCEL)

Introduction:
Microsoft Company developed this program, so it is known as Microsoft Excel. It is a spreadsheet program
where we can insert data, process them, sort them, filter them and create chart from the data etc., in this
program we can perform various kinds of Mathematical, financial, statistical, engineering calculations.
Using this program we can create bill, voucher, salary sheet, income& expenses statement, mark sheet,
purchase book, sales book, balance sheet etc.
The file of Ms-Excel is called workbook and its extension is, XLS.
Worksheet: - The large working area of a workbook is called worksheet. There are 65,536 rows and 256
columns in a worksheet.
Cell: - The intersection between row and column is called Cell. Each cell contains 32000
Characters.
To start Microsoft Excel 2000/XP
Click on Start cotton.
Click on Programs.
Click on Ms Excel.
Or
Click on Start
Click on Run
Then a dialog box appears
Type Excel
Click on OK.
Shree
[Type text]
Page 24
Problem No 1
Himalayan Book Enterprises and News Center

Birtamode Jhapa Nepal
Receive Bill
1
2
3
4
5
6
7
8
9
10
A
S.N
1
2
3
4
5
6
7
8
B
Particular
Ball
Pencil
Note Book
Calculator
Book (Eng-9)
Book (Nep-9)
Ball Pen
Calendar
Total Amount
C
Quantity
20
300
40
50
60
25
200
25
D
Rate per Unit (Rs)
500
3
40
200
150
125
200
20
E
Amount
?
?
?
?
?
?
?
?
Calculate :
Amount
Total Amount:
=Quantity*Rate
=Sum of amount
or, =C2*D2
or =Sum(E2:E10)
Shree Pashupati English Secondary School

[Type text]
Page 25
Problem No. 2
Aim Track Suppliers

Birtamode Jhapa
(For the months of January 2011)

A
S.N
Particular
Date
2
3
4
5
6
7
8
1
2
3
4
5
6
7
CPU Box
Printer
Hard Disk
Keyboard
Mouse
LCD Monitor
10/2/2011
10/2/2011
10/2/2011
10/2/2011
10/2/2011
10/2/2011
F
Purchased
Price
Purchased
Unit
per Unit
Amount
500
1600
?
20
12000
?
40
3000
?
200
300
?
150
250
?
50
7000
?
Total Gross Profit
H
Sold
Unit
500
20
40
200
150
50
I
Sold
Price
?
?
?
?
?
?
J
Sold
Amount
?
?
?
?
?
?
Gross
Profit
?
?
?
?
?
?
?
Calculate
1 Purchased Amount -> =Purchased Unit* Price per unit
2 Sold price
-> =Purchase price + purchased price *20%
3 Sold Amount
-> =Sold Unit*Sold Price
4 Gross Profit
-> =Sold Amount Purchased Amount
or =D2*E2
or = E2+E2*20%
or =G2*H2
or =I2-F2

[Type text]
Page 26
Problem no. 3
Aim Track Computer & Language Institute

Income & Expenditure A/c
For the months of Baishak2068
A
1
2
3
4
5
6
7
8
9
10
11
B
Income
Expenses
C
Sales
Scrap
Total Income
Admin
Maintenance
Salary
Electricity
Phone
Misc
Total Expenses
Profit
Calculate
Total Income :Admin Expenses
Maintenance
= Sales+ Scrap
= Sales*8%
=Sales *12%
or =D1+D2
or =D1*8%
or =D1*12%
D
200000
20000
?
?
?
?
?
?
?
?
?
Profit
= Total income Total expenses
or = D3-D10

[Type text]
Page 27
Salary
Electricity
Phone
Misc
Total Exp
= Sales *10%
=Sales *7%
= Sales *8%
= Sales *7%
= Sum of Admin to misc
or =D1*10%
or =D1*5%
or =D1*8%
or =D1*7%
or =Sum(D4:D9)
Problem no 4
Aim Track Computer Institute
Purchasing details For the Months of Jestha 2068
A
S.N
Particular
Date
CPU Box
10/2/2068
Purchased
Unit
500
Price per
Unit
1600
Purchased
Amount
?
Vat
Amount
?
Total
Amount
?
Printer
10/2/2068
20
12000
Hard Disk
10/2/2068
40
3000
Keyboard
10/2/2068
200
300
Mouse
10/2/2068
150
250
LCD Monitor
10/2/2068
50
7000
Grand Total
Calculate
[Type text]
Page 28
Purchased Amount :Vat Amount

:Total Amount
:Grand Total
:-
=Purchased Unit * Price per Unit

=Purchased Amount*10%
=Purchased Amount +Vat
= Sum of Total Amount
or = D2*E2
or = F2*10%
or = F2+G2
or =Sum(J2:J7)
Problem No 5
Air Ticket
From Bhadrapur to Kathmandu

[Type text]
Page 29
Calculate:
1) Discount Amount : Total Fare * 5 %
2) Net Fare : Total fare Discount Amount
Formula
=H3 * i3
=H3 - J3

[Type text]
Page 30
Problem No 6
Aim Track Computer & Language Institute

Two Years Cash Flow Projection
Calculation
1) Total (Selling Price : Unit Sold * Unit Price
2) Material Cost : (selling Price ) * 60 %
3) Labor Cost : Material Cost*30%
4) Total (Cost Price ) : Material cost + labor cost
Formula
= C3 * C4
= C6 * 60%
= C7 * 30%
= C7 + C8
[Type text]
Page 31
5) Profit: Total (Selling Price ) Total (Cost Price)

6) Gross Profit: Profit sum of Quarterly Profit
= C6 C9
=sum(C12:J12)
Problem no. 7
Aim Track Computer Institute

Bhadrapur Road, Birtamode
Salary Sheet of Staff

January, 2011
A
1
2
3
4
5
6
7
Basic Salary
S.
N.
1.
2.
3.
4.
5.
Name of Staff
Raju Bhattarai
Rajan Baniya
Nagendra Regmi
Subesh Pokhrel
Dadhi Ram
12000
Sold Qty
Rate
Total
Net Sold
502
430
165
277
453
505.60
468.70
654.20
485.60
456.10
?
?
?
?
?
Commission
5%
?
?
?
?
?
Total
Salary
?
?
?
?
?
?
?
?
?
?
Calculate
Total
Commission
=Quantity *Rate
= Total *5%
or =C3*D3
or =E3*5%
[Type text]
Page 32
Net sold
Total Salary
= Total Commission
= Basic Salary + Commission
or =E3-F3
or =C2+F2
Problem no -8
To Find Age
A
S.N
Name
C
Date of
Birth
2
3
4
5
6
7
8
9
10
1
2
3
4
5
6
7
8
9
Raju Bhattarai
Shantosh Puri
Milan Bharati
Sita Kafle
Suman Shah
Sarita Dahal
Ram Poudel
Hari Dhungel
Susmita Rai
06/15/1986
07/20/1980
05/17/1987
01/20/1995
05/15/1998
03/10/1992
08/22/1970
09/23/1994
04/09/1993
D
Year
E
Months
F
Week
G
Day
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
Formula
Year
=Int((Now()-Date of Birth)/365)
[Type text]
Page 33
Months
Week
Day
Problem No. 9
Kankai Adarsha Awasiya Campus

Birtamode Jhapa
Pre-Test Examination 2067
A
1
2
3
4
5
6
7
8
9
10
11
Subject
S.n
1
2
3
4
5
6
7
8
9
Name
Krishan Subedi
Suman Katuwal
Sujata Mainali
Mamta Karki
Deepak Thapa
Raju Bhattarai
Susmita Shrestha
Tika Gautam
Bhawana Poudel
Nepali
English
Maths
Account
Economic
Total
Percent
Result
Division
Rank
55
45
90
40
80
58
70
72
88
85
70
85
45
80
52
55
70
45
85
58
70
70
66
90
58
75
84
90
59
77
65
23
29
32
80
40
75
40
52
60
55
80
75
65
55
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
Class 11
Find Out
[Type text]
Page 34
Total
Percent
Result
Division
Rank
=Sum of First Sub Cell : Last Sub Cell

=sum(C3:G3)
=Total / No of Subjects
=H3/5
=If(min(C3:G3)>=32, pass, Fail
=If(I3>=80, Dist, If(I3>=60, First, If(I3>=45, Second, If(I3>=32, Third, No Division ))))
=Rank(I3,$I$3:$I$11,0)
Problem No 10
Minimum Call : 150

Minimum Charge Rs 200
Excess Cell : Per Call Rs 2
Nepal Telecom Pvt. Ltd.

Birtamode Jhapa
Phone Charge Calculation
For the Months of January 2011
Telecom Tax : 10%

Vat 13%
1
2
3
4
5
6
7
A
B
S.n Tel .No
C
Name
1
2
3
4
5
6
ATC
542106
D
Previous
Call
5450
E
Current
Call
6020
F
Total
Call
?
G
Excess
Call
?
H
Sub Total
?
I
Tel. com
Tax
?
J
Total
L
Vat
Total
Amount
?
Calculate
[Type text]
Page 35
Total Call:Excess Call

Sub Total
Telecom Tax
Vat
Total
Vat
Total Amount
Problem No 11
Pie-
= Current Call Previous Call

=E2-F2
=Total Call-Minimum Call
=F2-200
=If(Total Call>=150,200+(Total call-Minimum Call)*2,200*4)
=Sub Total*10%
=(Sub Total +Tel com tax)*13%
=Sum Total +Tel com Tax
=Total *13%
vat
=J2*13%
=Total +Vat
=J2+K2
A
S.N
Item
Expenditure
Food
100
Rent
150
Cloths
190
Music
125
Other
200
Chat

[Type text]
Page 36
To Add Pie-Chat
Go to insert menu
Click on Pie
Select a style
Then Press Next
And press Finish
Problem No 12
Scatter chart die-gram

Year
2060
Production 15
2061
25
2062
20
2063
35
2064
30
2065
25
2066
10

[Type text]
Page 37
Go to Insert Menu
Click on chart
Click on XY Scatter
Click on chart sub type Second Box
Click on next
Click on finish
Try Yourself
------o------

[Type text]
Page 38
POWER POINT
Power Point is presentation software, We can make a slide, design, formatting, set animation, sound, set
effect in particular slide This is mostly used in display project overview, display program by Ms- Power
Point, It is developed by Microsoft Corporation USA.
How to open Ms- Power Point.
Click on Start Button.
Click on Programs
Click on Ms-Power Point
Open the Power point. Then a dialogue box will display
Choose the Slide. Type the slide document

Or
Click on Start Button
Click on Run
Type the powerpnt
Click on ok
To Open New Blank Presentation
<> When you run Power Point for the First time a dialogue box automatically appears.
Choose Blank Presentation.
Click on ok s
OR
Click on File menu
Click on New Command
This a dialogue box will display.
Choose Blank Presentation.
Click on Ok.
For Slide Layout
<> When you start New Blank Presentation.
A Slide layout box Appears
Choose any Layout From the Box.
Click on Ok.
To Create Presentation Using Auto Content Wizard: <> Click on File menu.
Click on New Command.
Choose Auto Content Wizard
Click on Ok.
Then a wizard box appears.
Click on Next Button.
Select any type of Presentation you want to Create.
Click on Next Button.
Choose the any Output Type.
Type the Presentation Title footer text etc.
Click on Finish Button.

To Insert New Slide.

Shree
[Type text]
Page 39
Click on New Slide Command.

Then a slide layout box Appears.
Choose any Layout
Click on ok.
To Apply Colors Scheme
<> Click on format menu.
Click on Slide color Scheme.
Then a color Scheme box Appears.
Choose any Scheme.
Now Click on Custom tab to Change the Colors,
Choose the required colors.
Click on Apply or Apply to All.

To Apply Custom Animation.
<> Click on Slide show menu.
Click on Custom Animation.
Click on Order and Timing tab.
Check the objects and text of slide.
Click on Mouse Click on Automatically option from start Animation.
If required set the required timing in seconds.
Then click on effects tab.
Choose any entry Animation and sound.
Choose any option from Introduce text (only for text)
If needed choose any sound effect.
If you have any chart in your slide click on chart effect tab.
Choose the required animation sound effect etc.
If you have inserted moves or sound the click on multimedia settings.
Choose the required options.
Click on ok.
To Apply Slide Transition.
<> Click on slide show menu
Click on Slide Transition.
Choose any Transition effect.
Choose show or fast or medium option as required,
Choose any option from advance,
Click on (On mouse Click) Or Automatically After)
Set the required Timing in Seconds
If needed choose any sound effect
Click on Apply of Apply to all.

View Show
<> Click on Slide show
Click on view show.

Slide show (presentation)
This option is use to present the slides in full screen mode with different slide transition and animation
effect. After crating and formatting the slides
(Direct click on the slide show icon on the lower rightmost corner.)
Shree
[Type text]
Page 40
Or,
Go to view menu.
Click on slide show
Or,
Go to slide show menu
Click on slide show.
INTERNET
Internet stands for international Network. It is the largest computer network system in the world . It is a
global network of Computers. Millions of Computers around the world can share any information at a time
by using this worldwide network system. The internet consists of millions of computer networks, connected
together around the world. A network is a group of connected Computer each other. There are no
government rules and regulation for Internet and no one censors the information available in the Internet .
E-MAIL
Email is a most widely used used features on the internet. You can exchange any message with people
around the world by using E-Mail . Even with the multimedia excitement of the web . Electronic
Mail(Email) is the most frequently used application of the internet.
E-Mail Address
E-mail address is the location of individual's mailbox on the Internet , If we connect Internet/Email to our
Computer then service provider gives the address for E-mail. We can also make our individual E-mail
address by using Hotmail or Yahoo mail features of the Internet . If you want to send the message to your
friend then you should have to know his/her E-mail address .
E-mail address like :- nvcc@yahoo.com
How to create world wide E-Mail address ?
Run Internet Explorer Program at first .
Type required website address which you want like, www.yahoo.com , www.hotmail.com,
www.gmail.com. in the address box and press Enter key.
Then you will enter into the yahoo or hotmail web site .
Click mail button.
Click on sign up.
Then a registration form appears.
Fill the registration from according to the web sites rules.
Follow the steps given by site.
You have to agree all the terms the terms and condition of the website at the time of
processing.
At last you get a new worldwide E-Mail account.
Close the program.

Note: But if your address doesn't receive any message within 7 days and then one and half months your
address will be terminated automatically.
Note: If you have already an E-Mail ID then direct enter into the site(mail site) and click on sign in and
using the same above process then type user name and password in the box and click on sign button.
Note: Inside the mail site , click on inbox option . then you will see the incoming mails.
Using compose button to send a new massage.
Shree
[Type text]
Page 41
Attaching Files : click on attached files button to attach the files .
CHATTING:
Chatting is the process of meeting other people and communication with them via net .
How to enter into the chat room?
You need E-Mail ID.
Double clicks on the messenger (Yahoo messenger or msn messenger) icons on the desktop or the
taskbar. You can also use start-program-Yahoo messenger/msn messenger.
Type your id and password then click on sign in button. it is necessary to type full ID( in case Of
Hotmail) and just ID for Yahoo.
Then you have to add your friends ID before chatting. So click on ADD button . a dialog box appear
now type friends ID and his/her details . click on next . define suitable category like Friends, students and
Relatives etc. and then click on Finish button . similarly add other IDs .
How to chat?
1.
After Entering into chat room , if any one is on the line then his/her ID is seen in Yellow Color(Bold
Face) .
2.
Give Double click on the ID And Then chat as per your Convenience.
3.
After finishing the chat don't forget to sign out(messenger Sign out) and then close the chat dialog.
Some web site
www.yahoo.com
www.hotmail.com
www.google.com
www.mail.yahoo.com
www.cybernepal.com
www.edunepal.com
www.gorkhapatra.org.np
www.friendfinder.com
www.tuexam.edu.np
www.gmail.com
www.msn.com
www.lovelynepal.com
www.musicnepal.com
Shree
[Type text]
Page 42
"THANK YOU"
Shree
[Type text]
Page 43
SURUNGA KANKAI MUNICIPALITY ,3
Pp6} Key sf] dflyNnf] lnkL 6fO{k ug'{ k/]df

(shift) ;Fu Tolx Key lyRg] .
Alt+0165
Alt+0170
Alt+0203
Alt+0205
Alt+0167
Alt+0247
Alt+0171
Alt+0230
Alt+0198
Alt+0150
Alt+0191
Alt+0133
Alt+0218
= shift + F

[Type text]
Page 44
Alt+0220
Alt+0223
Alt+0219
Alt+077

[Type text]
Page 45

All Complete Basic Note of Computer

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

All Complete Basic Note of Computer

Transféré par

Droits d'auteur :

Formats disponibles

Fundamentals of computer

click on start button .

type the word mspaint

Open the saving file.

Click on file menu and choose Save As option.

Then a dialogue box will display.

Type the File name at File Name box

Click on save button.

Click on file menu .]

Click on set as desktop background .

Type the text and delete the text.

Click on Edit menu and choose Undo option.

Click on Edit menu and choose Redo option

Select the required text.

Click on Edit menu and choose Cut option

Select the required text or object.

Click on Edit menu and choose Copy option.

Place the cursor pointer at the required area

Click on Edit menu and choose Paste option.

Click on Edit menu. Select Paste from .

Choose the any picture which you want to paste.

Select the required text.

Click on Edit menu and choose Select all option.

Click on edit menu .

Click on select all option .

Or press ctrl+A key from keyboard .

Click on view menu .

Click on tool box .

Click on view menu .

Click on color box .

click on image menu .

click on flip/rotate option .

now flip/rotate dialog box will be appear .

choose any one rotate style .

click on image menu .

click on stretch/skew option .

now stretch and skew dialog box will be appear .

choose any one stretch % and skew degrees .

click on image menu .

click on clear image option .

MS WORD (MICRO SOFT WORD)

Click on Start menu.

Choose the Ms- Office (or)

Click on Start Bottom

Then a dialogue box will display.

Type the text "WinWord" into Run box.

Save (Ctrl +S)

Click on file menu.

Click on save or save as option.

Save as dialog box will be appear .

Security dialog box will be appear .

Type your password in type password box.

Again type same password in confirm password box .

Now type your file name and click on save.

Click on File menu and choose Close option.

Click on File menu and choose Exit option and click.

Open the saving file.

Click on file menu and choose Save As option.

Then a dialogue box will display.

Type the File name at File Name box

Click on save button.

Click on File menu and choose Page Setup option.

Then a dialogue box will Display.