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Executive Summary
The Coffee Master is a new business providing high-quality, full service distribution of
coffee, specialty beverages and beverage-related supplies to coffee houses and espresso
stands throughout the Spokane and Northern Idaho market.
The principal owners are Steve and Jennifer Smith, whose combined experience brings
office management, high levels of customer service, and over 20 years in distribution and
sales management. At this time we are seeking additional equity capital to compliment our
own investment and are seeking to arrange a bank line for inventory and receivables
financing. We have firm commitments to distribute several high-quality new age beverage
products, and have verbal commitments from independent retailers throughout the Spokane
and Northern Idaho market to carry our product. We plan to distribute our first products
within 30-60 days of finalizing financial arrangements.
Sales projections for The Coffee Master are estimated to begin at approximately
$2,229,000 the first year, increasing to approximately $2,558,000 in Year 2 and
approximately $2,936,000 in Year 3. Our net profit is projected at approximately
$283,000 the first year, increasing to $406,000 by the end of the third year of operation.
Distinguishing characteristics of our business will be the combination of management
experience, sales and distribution experience, high-quality, innovative products and
exceptional customer service. In particular, what really sets up apart is that we are the
ONLY full service distribution company servicing the coffee and specialty beverage
industry in the Spokane/Northern Idaho market. In addition, The Coffee Masterhas an
exclusive contract to distribute a new, groundbreaking product that would enable us to gain
immediate access to a majority of the potential customer base.
1.1 Objectives
To open and operate a successful coffee and new age beverage distributorship in
the Spokane/Northern Idaho market, employing three to five employees the first
year.
To obtain a minimum of 100 regular customers in the Spokane/North Idaho market
the first year of operation.
Achieve first year sales of $2,000,000.
Maintain an average gross margin of 25 percent.
To produce a net profit of at least $400,000 by the end of the third year of
operation.
1.2 Mission
The Coffee Master intends to become a recognized distributor of specialty beverages and
beverage-related supplies and services to coffee houses and espresso stands throughout
Spokane and Northern Idaho.
The Coffee Master plans to develop strong relationships with key customers so we will be
viewed as indispensable partners, rather than just another supplier. We will work closely
with each customer to recommend product assortment unique for their retail base,
appropriate stocking levels, pricing and display assortments, as well as promotional ideas
and material to increase sales. The Coffee Master will seek out and work with the
manufacturers we represent to deliver the most innovative and exciting products possible
to the customers we serve. We are not only selling product, we are selling service.
Company Summary
The Coffee Warehouse, Inc. is a new S-corporation business located in Spokane,
Washington, and will be established based on the details of the following plan.
Products
The Coffee Master will provide a first-class delivery service of quality hot and cold
beverage related supplies, including whole bean or ground coffee, flavor syrups, jet teas,
fruit smoothies, bubble teas, concentrated milk, fresh baked goods and assorted paper
supplies. Our services will include invaluable trade resources, effective promotional
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At this time, the majority of these products are only available to customers through
wholesale vendors such as Cash and Carry retail outlets - therefore it is the customer's
responsibility to acquire these products by their own means. The Coffee Master will make
these same products available through our high quality, full service delivery - bringing
these products directly to their doorstep at a competitive price.
SERVICE DESCRIPTION
An important component of our business is not just our products, but our service. In
addition to our full service delivery, the following are other important service elements that
we will offer to our customers:
Ideas to help our customers increase sales through menu development, creative
promotions, co-op advertising, and much more.
Custom designed marketing material such as printed banners, promotional posters,
punch cards, pre-purchased beverage cards, reader boards, etc.
Distribute a monthly newsletter featuring the latest coffee trends, new industry
equipment, breaking trade news, promotional ideas, new creative recipes, and
upcoming events.
Samples of the latest product releases - with eye-catching point-of-sale to advertise
new items to the end consumer.
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3.4 Sourcing
The Coffee Master will purchase product directly from manufacturers, as well as master
distributors. Because this eliminates the broker or "middle man," this allows us to operate
on a 25-30% profit margin, while providing our customers with competitive prices.
To further reduce costs, The Coffee Master plans to share product shipments out of
California with distributors operating in Portland, Oregon and Tri-Cities, Washington.
Other product not being shipped directly to Spokane will be purchased and picked up in
Seattle, Washington. The Coffee Master plans to send a truck to Seattle on a bi-weekly
basis to pick up product, thus cutting costs by an average of 5%.
3.5 Technology
To streamline the efficiency of our distribution methods, The Coffee Master plans to use
the latest in cutting edge technology - not only in the warehouse - but also in the trade.
Phoned Orders: Customers can easily phone orders into our office, up until 2:30
p.m. of the afternoon prior to their scheduled delivery day.
Faxed Orders: Customers can fax in a completed product order sheet, with the same
deadline as phoned orders.
Tel-Sell: Customers may choose to have a representative from the office call them
the day prior to their scheduled delivery to check product quantities and assist them
in placing their order.
We understand the hectic schedule of a small business, so if a customer fails to call or fax
their weekly order, they will receive a courtesy call from our office to verify that an order
is not needed.
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Ken Dite Asmarani/11202241045
5.6 Milestones
The following table and chart are the important milestones for The Coffee Warehouse.
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Management Summary
The Coffee Master will be owned and operated by its founders, initially working with a
small employee base that will cover
cover sales and delivery. Management and personnel plans
are covered in more detail in the topics to follow.
Steven D. Smith
Steve has a long history of experience in sales and distribution management, specifically in
the beverage industry. As the sales and distribution manager for the largest beverage
distributorship in the state, he currently manages ten sales representatives and twenty four
merchandisers. During this time as sales manager, he has helped increase market share
from 25 to 40%.
Over the last twenty years, Steve has successfully built and maintained rapport with buyers
in the city's largest key accounts, and has strategically routed sales, merchandising and
truck routes throughout the city.
Steve has many industry contacts and an in-depth knowledge of the market.
Jennifer L. Smith
Jennifer recently operated as general manager for a local business and directed a staff of
thirteen, overseeing the accounting practices, human resource issues, and day-to-day
operations of the company. Prior to this position, Jennifer has held a variety of other inside
business management and operations positions.
Jennifer's strengths and skills include strong management, excellent public relations, high
levels of organization, extensive computer knowledge - including desktop publishing and
graphic layout - and extensive presentation and reporting skills.
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Ken Dite Asmarani/11202241045
more difficult service issues. We will also give employees enough latitude so that they can
respond immediately to almost any customer
custome request or complaint - which in this industry
usually means granting immediate credit for damaged merchandise, and adding additional
merchandise to an order.
Financial Plan
The Coffee Master projects the gross margin to be at approximately 20-25
20 25 percent. Sales
projections for FY2004 are at $2,229,652 increasing to $2,558,584 in FY2005 and
$2,936,137 in FY2006. Cash
Cash-flow
flow analysis, balance sheet, business ratio, break
break-even
analysis, and other financial details are shown in the appendix.
7.2 Break-even
even Analysis
Analy
The following table and chart illustrate our break
break-even
even analysis. With our fixed costs
estimate of approximately $15,000 per month, operating on average at a 25% profit
margin, we will need to sell 67,666 units to break-even
break even in a month. Fixed costs include
inc
our
warehouse lease, vehicle leases, utilities, insurance, payroll, and an estimation of other
running costs.
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Ken Dite Asmarani/11202241045
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Contents
Executive Summary ........................................................................................................................ 1
1.2 Mission ................................................................................................................................. 2
1.3 Keys to Success ..................................................................................................................... 2
Company Summary ........................................................................................................................ 2
2.1 Company Location & Facilities ............................................................................................. 2
2.2 Company Ownership ............................................................................................................ 3
2.3 Start-up Summary ................................................................................................................ 3
Products ......................................................................................................................................... 3
3.1 Product & Service Description ............................................................................................ 4
3.2 Competitive Edge................................................................................................................. 5
3.3 Sales Literature .................................................................................................................... 5
3.4 Sourcing ............................................................................................................................... 5
3.5 Technology ........................................................................................................................... 5
3.6 Future Products and Services .............................................................................................. 6
Market Analysis Summary .............................................................................................................. 6
4.1 Market Segmentation .......................................................................................................... 6
4.2 Target Market Segment Strategy ......................................................................................... 7
4.3 Market Growth ..................................................................................................................... 8
4.4 Industry Analysis .................................................................................................................. 9
4.5 Industry Participants ............................................................................................................ 9
4.6 Distribution Patterns ............................................................................................................ 9
4.7 Competition & Buying Patterns.......................................................................................... 10
Sales and Marketing ..................................................................................................................... 10
5.1 Marketing Strategy ............................................................................................................. 11
5.2 Promotion Strategy ............................................................................................................ 11
5.3 Distribution Strategy .......................................................................................................... 12
5.4 Sales Strategy ..................................................................................................................... 12
5.5 Sales Forecast ..................................................................................................................... 13
5.6 Milestones .......................................................................................................................... 13
Management Summary ............................................................................................................... 14
6.1 Organizational Structure ................................................................................................... 14
6.2 Management Team ........................................................................................................... 14
6.3 Personnel Plan ................................................................................................................... 15
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