Annual Financial Report of Arts Association, H.K.U.S.U., Session 2013-2014

ANNUAL FINANCIAL REPORT OF ARTS ASSOCIATION, H.K.U.S.U.
FOR THE SESSION 2013-2014

PARTICULARS
INCOME:
Members' Subscriptions
Income of Preceding Terms
Sponsorship
Vending Machines
Photocopying Services
Sales of Society Products
Sales of Stocks
EXPENDITURE:
Bank Interests
Council Expenses
Expense of Preceding Terms
General Expenses
General Welfare
Sports Player Recruitment
Dean's Forum Session 2012-2013
Inter-faculty Debate Session 2012-2013
Welfare Week and Super Pass Session 2012-2013
Inauguration Ceremony
Arts Festival
News FocusOur Selection
Orientation Series Recruitment
Registration Day
Orientation Camp
Orientation Day
High Table Dinner
Joint Society Jetso Programme
Dean's Forum
Welfare Week
SURPLUS
BUDGETED
SUBTOTAL
HKD$
NOTE
1
2
3
4
5
6
7
55,430.00
0.00
0.00
10,000.00
1,072.60
1,455.00
1,415.50
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
0.00
2,620.00
0.00
9,179.10
1,315.00
10,151.00
0.00
0.00
0.00
8,105.70
(990.40)
8,981.00
150.00
7134.00
2307.40
1663.30
2340.10
0.00
588.50
14860.50
BUDGETED
TOTAL
HKD$
ACUTAL
SUBTOTAL
HKD$
69,373.10
55430.00
3380.00
1500.00
7669.00
262.04
1124.00
1483.40
68,405.20
967.90
Prepared by,
Approved by,
Audited by
LEE Siu Ho, James

Financial Secretary
Arts Association, H.K.U.S.U.,
Session 2013-2014
WONG Tsz Yin, Ingrid

Chairman
Session 2013-2014
Dr. Julia KUEHN

Honarary Auditor
Session 2013-2014
1099.83
3730.00
3548.00
4536.90
1315.00
10081.00
228.80
340.70
12625.00
6899.30
329.30
10160.00
75.00
7206.90
440.60
1304.40
630.60
1763.60
0.00
0.00
ACUTAL
TOTAL
HKD$
70848.44
66314.93
4533.51

NOTE TO THE ACCOUNTS

1 Members' Subscriptions
Membership Fee:
BA - Year One
BA - Direct Entry to Year Two
BA & BED (LangEd-Chi) - Year One
BA & BED (LangEd-Eng) - Year One
BA (Literary Studies) & LLB - Year One
Surplus
BUDGETED BUDGETED BUDGETED ACTUAL ACTUAL ACTUAL

AMOUNT SUBTOTAL
TOTAL
AMOUNT SUBTOTAL TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
($130 x 301members)
($70 x 50members)
($160 x 24members)
($160 x 35members)
($160 x 21members)
39130.00
3500.00
3840.00
5600.00
3360.00
2 Income of Preceding Terms

Deposit of Sports Association
Refund from Swimming Club, HKUSU
0.00
0.00
3 Cash Sponsor:
Mr. Alan Leong Kah-kit
Mr. Douglas Kerr
Surplus
0.00
0.00
4 Vending Machines
Commission:
Machine A and B - 10% of Each Sale
28/09/2013-25/10/2013
26/10/2013-22/11/2013
23/11/2013-31/12/2013
01/01/2014-24/01/2014
25/01/2014-21/02/2014
22/02/2014-28/03/2014
29/03/2014-25/04/2014
26/04/2014-23/05/2014
24/05/2014-27/06/2014
28/06/2014-26/07/2014
26/07/2014-22/08/2014
23/08/2014-26/09/2014
Machine C - 10% of Each Sale
28/09/2013-25/10/2013
26/10/2013-22/11/2013
23/11/2013-31/12/2013
39130.00
3500.00
3840.00
5600.00
3360.00
55430.00
55430.00
2000.00
1380.00
0.00
0.00
1000.00
500.00
0.00
0.00
7800.00
747.70
801.50
487.40
125.80
261.70
491.80
478.70
371.00
302.30
277.60
645.10
807.80
2200.00
10000.00
334.80
133.40
280.50
5798.40
55430.00
55430.00
3380.00
3380.00
1500.00
1500.00

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
260.30
0.00
242.20
256.60
109.40
0.00
155.90
97.50
1870.60
7669.00
10000.00
7669.00

01/01/2014-24/01/2014
25/01/2014-21/02/2014
22/02/2014-28/03/2014
29/03/2014-25/04/2014
26/04/2014-23/05/2014
24/05/2014-27/06/2014
28/06/2014-26/07/2014
26/07/2014-22/08/2014
23/08/2014-26/09/2014
Surplus
5 Photocopying Services
Income:
Black and White Printing
AA Members
Non-AA Members
($0.2 x 59748units)
($0.3 x 115units)
10800.00
1800.00
Expenditure:
Monthly Charge of Finance Lease of Photocopying Machine ($449/month):
29 November 2013 paid
30 December 2013 paid
29 January 2014 paid
27 February 2014 paid
31 March 2014 paid
28 April 2014 paid
29 May 2014 paid
30 June 2014 paid
28 July 2014 paid
29 Aug 2014 paid
29 Sep 2014 paid
29 Oct 2014 paid
Meter Charge:
Before 20/1/2014
From 20/1/2014 onward
01/11/2013-27/11/2013
($0.0525 x 6506units)
27/11/2013-27/12/2013
($0.0525 x 6387units)
27/12/2013-28/01/2014
($0.0567 x 6393units)
11949.60
34.50
12600.00
5388.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
449.00
157.50
3231.90
3389.40
341.57
335.32
362.48
5388.00
11984.10


28/01/2014-26/02/2014
26/02/2014-27/03/2014
27/03/2014-29/04/2014
29/04/2014-28/05/2014
28/05/2014-26/06/2014
26/06/2014-29/07/2014
29/07/2014-28/08/2014
28/08/2014-29/09/2014
29/09/2014-30/10/2014
Paper (80gsm)
($0.0567 x 6429units)
($0.0567 x 6403units)
($0.0567 x 6408units)
($0.0567 x 6413units)
($0.0567 x 6408units)
($0.0567 x 6409units)
($0.0567 x 6410units)
($0.0567 x 0units)
($0.0567 x 0units)
(5 boxes/set, 5 piles/box,
500units/pile, $550/set x 5
sets)

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
364.52
363.05
363.33
363.62
363.33
363.39
363.45
0.00
0.00
3584.06
2750.00
2750.00
6 Sales of Society Products

Income:
Society Jackets:
AA Members
Non-AA members
Society Memo Pads:
AA Members
Non-AA members
Society Papers (30units/pack):
AA Members
Non-AA members
Society T-shirts:
AA Members
Non-AA members
Expenditure:
Society Jackets
Society Memo Pads
Society Paper
Society T-shirts
Surplus
11722.06
262.04
11527.40
1072.60
Surplus
($160 x 127units)
($50 x 241units)
($55 x 1units)
($155 x 127units)
20800.00
1700.00
22500.00
20320.00
0.00
20320.00
2850.00
200.00
3050.00
0.00
0.00
0.00
380.00
25.00
405.00
0.00
0.00
0.00
8550.00
500.00
9050.00
12050.00
55.00
12105.00
21000.00
3250.00
300.00
9000.00
($48 x 242units)
35005.00
33550.00
1455.00
19685.00
0.00
0.00
11616.00
32425.00
31301.00
1124.00


7 Sales of Stocks
Income:
"Back to School" Package (1Umbrella + 1Tumbler + 1Notebook Case)
AA Members
($80 x 33units)
Non-AA Members
Society Files
AA Members
Non-AA Members
Society Notebook Cases
AA Members
($35 x 82units)
Non-AA Members
($40 x 1unit)
Society T-shirts (Session 2012-2013)
AA Members
($45 x 22units)
Non-AA Members
Society Tumblers
AA Members
($20 x 24units)
Non-AA Members
Society Umbrellas
AA Members
Non-AA Members
Expenditure:
Society Files
Society T-shirts (Session 2012-2013)
Society Tumblers
Society Umbrellas
Posters
Surplus

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
0.00
0.00
2640.00
0.00
2640.00
360.00
50.00
410.00
0.00
0.00
0.00
2800.00
800.00
3600.00
2870.00
40.00
2910.00
400.00
45.00
445.00
990.00
0.00
990.00
540.00
75.00
615.00
480.00
0.00
480.00
320.00
90.00
410.00
0.00
0.00
0.00
95.00
2510.00
379.50
600.00
220.00
260.00
($25.1 x 116units)
($34.5 x 22units)
($20 x 57units)
($22 x 33units)
8 Bank Interest
Income:
Bank Interest - Saving Account 082-8-015081
5480.00
4064.50
1415.50
0.00
2911.60
759.00
1140.00
726.00
0.00
0.00
Expenditure:
Service Fees
Saving Account 082-8-015081
0.00
7020.00
5536.60
1483.40
0.17
500.00


Current a/c 002-203297-001
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
0.00
600.00
1100.00
0.00
1099.83
9 Council Expenses
Annual General Meeting
Arts Students' Council
Election Commission:
Campaign
Printing Expenses
Standing Committees of Arts Students' Council:
Awards Committee
Constitution Review Committee
Current Affairs Committee
Faculty Affairs Committee
Finance Committee
Ad Hoc Committee(s) of Arts Students' Council
Orientation Affairs Committee
Reserved Fund for New Ad Hoc Committee(s)
Deficit
1000.00
50.00
800.00
200.00
10 Expenses of Preceding Terms

Hight Table Dinner Rental Payable of Lok Yew Hall
Meter Charge Payable to Canon (30/09/2013 - 31/10/2013)
Monthly Charge Payable to Canon (30/09/2013 - 31/10/2013)
Deficit
1230.00
200.00
1000.00
800.00
200.00
1000.00
120.00
50.00
50.00
50.00
50.00
320.00
150.00
250.00
150.00
50.00
200.00
800.00
150.00
100.00
250.00
500.00
0.00
500.00
0.00
0.00
0.00
11 General Expenses
Income:
Capital Investment Fund from H.K.U.S.U. for Computer
2620.00
2620.00
0.00
0.00
2,320.00
779.00
449.00
0.00
Expenditure:
Cash Boxes
($38 x 3units)
Envelopes
First Aid Kits
Letter Heads
Membership Fee Receipts
(A4, B&W, $0.1 x 550units)
Membership Forms (A4, B&W, $0.1 x 2pp x 550units + $0.23 x 2pp x 80units)
0.00
230.00
200.00
300.00
55.00
110.00
3730.00
3730.00
3548.00
3548.00
4000.00
114.00
0.00
0.00
0.00
55.00
146.80


Rubbish Bags
Society Chops
Society Room Renovation
Computer
Cushions
Others
Stationery
Telephone Fee
4/11-3/12
4/12-3/1
4/1-3/2
4/2-3/3
4/3-3/4
4/4-3/5
4/5-3/6
4/6-3/7
4/7-3/8
4/8-3/9
4/9-3/10
4/10-3/11
Tissue Paper
Deficit
12 General Welfare
Distilled Water Supply
Paper Cups
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
(76cm x 94cm, $0.58 x 50units)
29.00
29.00
($80 x 3 units)
0.00
240.00
5460.00
419.40
213.70
($135 x 12)
5460.00
419.40
213.70
6093.10
500.00
1620.00
135.00
135.00
135.00
134.00
135.00
135.00
135.00
135.00
134.00
135.00
135.00
134.00
($2.1 x 20units)
42.00
(10L/unit, $24.3 x 50units)

(50cups/unit, $5 x 20units)
1215.00
100.00
13 Sports Player Recruitment

Inter-faculty Sports Competition Fee:
Athletics
Badminton
Basketball
Table Tennis
Volleyball
Football
Entrance Fee of Inter-faculty Athletics Competition
720.00
800.00
720.00
720.00
720.00
360.00
4040.00
1600.00
9179.10
9179.10
6093.10
200.00
1617.00
42.00
1215.00
100.00
1315.00
1315.00
800.00
800.00
800.00
0.00
800.00
400.00
3600.00
2300.00
8536.90
4536.90
1315.00
1315.00


Umpire Fee of Inter-faculty Sports Competitions
Basketball
Football
Society T-shirts
Water
Transportation (Football Team)
Deficit
14 Dean's Forum Session 2012-2013
Invitation Letters
Publicity:
Banner (1m x 3m, Colour, $90 x 1unit)
Posters
Road Signs
Souvenirs
Water
Deficit
15 Inter-faculty Debate Session 2012-2013
Publication:
Stationery for Judges
Stationery Use for Promotion
Poster
Backdrop
Competition Expenses:
Equipment Maintenance
Silk Banners for 3 Winning Teams
Tropy for 3 Winning Teams
Refreshment for Guests
Souvenirs for Guests
Parking Tickets
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
($200 x 1team x 1match)
($200 x 1team x 1match)
($45 x 76units)
($2 x 128units)
1080.00
600.00
1680.00
2070.00
446.00
315.00
200.00
200.00
10151.00
10151.00
0.00
0.00
0.00
0.00
(A3, Colour, $2 x 30units)

(A4, B&W, $0.2 x 20units)
($13.7 x 4units)
($4 x 5units)
0.00
0.00
0.00
0.00
(A3, Colour, $2 x 50units/7)

(2m x 4m, $150 x 2units/7)
0.00
0.00
0.00
0.00
0.00
0.00
($100 x 3units/7)
($20 x 21units/7)
($25 x 21units/7)
($10 x 21units/7)
16 Welfare Week and Super Pass Session 2012-2013

Couplets
Decorations
Popcorn and Candy Flosses
0.00
0.00
0.00
10081.00
10081.00
0.00
90.00
60.00
4.00
0.00
0.00
154.00
54.80
20.00
0.00
4.30
7.10
14.30
85.70
111.40
0.00
7.10
42.90
14.30
60.00
75.00
30.00
229.30
0.00
0.00
0.00
0.00
0.00
400.00
3420.00
256.00
105.00
200.00
600.00
1250.00
228.80
228.80
340.70
340.70


Transportation
Films
Publicity:
Posters
Banners
Sponsorship Letters
Thank You Letters
Welfare Packages:
Society Files
Society Bookmarks (3/unit)
Society Notebooks
Society Paper Bags
Snacks
Tote Bags:
Costs
Transportation
Deficit
($100 x 10units)

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
0.00
450.00
1700.00
0.00
1000.00
(A3, Colour, $2 x 30sheets)
0.00
0.00
($1.9 x 800units)
60.00
0.00
0.00
0.00
0.00
($35 x 27units)
0.00
0.00
0.00
0.00
0.00
1520.00
0.00
0.00
0.00
945.00
(A4, B&W, $0.1 x 50units)
0.00
0.00
6400.00
200.00
17 Inauguration Ceremony
Booklets
(A5, Colour, 24pp, 300units)
General Decoration
Publicity:
Banners
(2m x 5m + 1m x 3m)
Envelopes
($0.23 x 200units)
Invitation Letters
($0.1 x 180units)
Posters
Road Signs
($0.9 x 20units)
Thank You Letters
($0.1 x 20units)
Reception:
Name Tags
($1.5 x 40units)
Signature Board
($120 x 1unit)
Tickets
($0.9 x 40units)
Refreshment:
First Round of Food (5 dishes; $180+$240+$258+$280+$238)
Second Round of Food
Drinks
Champagne
($23.9 x 10units)
0.00
0.00
0.00
1350.00
200.00
323.00
46.00
18.00
130.00
18.00
2.00
9065.00
2552.00
0.00
537.00
931.00
0.00
18.00
122.00
0.00
0.00
1071.00
20.00
120.00
36.00
176.00
60.00
120.00
0.00
180.00
1196.00
986.00
2182.00
0.00
0.00
0.00
239.00
60.00
0.00
0.00
0.00
12625.00
12625.00


Apple Juice
Orange Juice
Fruit Punch
Sparkling Juice
Food
Chocolate
Cookies ($15 x 4units + $13 x 3units)
Mini Cupcakes
Sandwiches
Strawberries
Cutlery
Plastic Cups
Napkins
Plastic Bags
Plastic Forks
Rental Charge of Rayson Huang Theatre
Souvenirs:
Metal Bookmarks
Card Holders
Cups
Paper Bags
Deficit
18 Arts Festival
Income:
Academic Fund from H.K.U.S.U.
Book Fair:
Sales of Chinese Books
Sales of English Books
Consignment of Books
Expenditure:
Book Fair:
Logistics
Revenue of Chinese Books to the bookstore
Revenue of English Books to the bookstore
Consignment of Books
($22.9 x 4units)
($19.9 x 5units)
($22.9 x 1unit)
($29.9 x 5units)

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
149.00
91.60
129.00
99.50
0.00
22.90
0.00
517.00
149.50
363.50
($9 x 18units)
0.00
0.00
0.00
0.00
0.00
100.00
306.00
0.00
0.00
0.00
(100units)
(36/unit, $135 x 2units)
($17.9 x 15units)
($0.5 x 6units)
($6.5 x 9units)
($170/hr x 8hrs)
($10 x 17units)
($12.87 x 50units)
($19.25 x 20units)
($0.79 x 50units)
477.70
900.00
0.00
0.00
162.00
99.00
570.00
270.00
169.40
0.00
268.50
64.40
3.00
58.50
406.00
1360.00
1377.70
8105.70
8105.70
0.00
643.50
385.00
39.50
0.00
16200.00
12600.00
(37 Books)
(Van)
($56 x 270units)
($63 x 180units)
(37 Books)
170.00
15120.00
11340.00
0.00
10
28800.00
0.00
1664.80
0.00
1068.00
6899.30
6899.30
1400.00
28800.00
3648.00
0.00
0.00
0.00
3648.00
5048.00


Balloons
Decorations
Music Performance
Performance Fee of JLMusic
Treat to Singers
Souvenirs (Cups)
Letterpress Workshop & Cultural Tour
Application Forms
Receipt
Academic Talks
Notebooks
Pens
Souvenirs (Cups)
Water
Wrapping Paper
Singing Contest:
Application Forms
Number Tags for Contestants
Pins
Stickers
Comics Exhibition:
Exhibition Posters
Film Talk:
Metal Bookmarks
Rental Charge of Classroom
Water
Publicity:
Banners (1m x 3m, $97 x 4units + $160)
Posters
Deficit
19 News FocusOur Selection
Booklets
Posters
Printing Fee for Notices
Questionnaires
Deficit
($90 x 1 pack)

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
90.00
0.00
26630.00
110.50
3848.50
($19.25 x 4 units)
0.00
0.00
0.00
($0.1 x 30 units)
($0.1 x 30 units)
0.00
0.00
(A3, $4.5 x 7 units)
0.00
0.00
0.00
0.00
0.00
($19.25 x 5 units)
($2 x 7 units)
(A4, B&W, $0.1 x 20units)

(50cm x 60cm, $8.5 x 1unit)
2.00
8.50
10.40
6.00
(270units, $6)
(A0, 220gsm, $6/sm x 10.76sm x 8units)
0.00
500.00
86.00
77.00
663.00
0.00
3.00
3.00
6.00
0.00
31.50
16.00
96.30
14.00
24.00
181.80
26.90
0.00
0.00
0.00
0.00
0.00
516.50
($28.1 x 2units)
($40/hr x 5hrs)
($2 x 2 units)
56.20
200.00
4.00
260.20
(A3, Colour, $2.6 x 50units)
194.00
182.00
376.00
(A4, 28pp, Colour, $20 x 500units)

(A4, B&W, $0.1 x 300units)
11
8800.00
130.00
1.00
50.00
0.00
27809.60
(990.40)
8981.00
8981.00
0.00
0.00
0.00
0.00
548.00
130.00
678.00
10000.00
130.00
0.00
30.00
5377.30
329.30
10160.00
10160.00


20 Orientation Series Recruitment
Posters
Application Forms
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
21 Registration Day
Helpers' Guide
(A4, B&W, $0.1 x 32pp x 30units)
Orientation Series Receipts
(A4, B&W, $0.1 x 550units)
Orientation Camp Receipts
Orientation Day Receipts
Orientation Camp Reminders
(A4, B&W, $0.1 x 275units)
Orientation Series Application Forms (A4, B&W, $0.1 x 550units + $0.23 x 80units)
Orientation Series Refund Guidelines
(A4, B&W, $0.1 x 275units)
Publicity:
Banner
Posters
Big Road Signs
($5 x 10units)
Small Road Signs
($0.5 x 50units)
Souvenirs:
Booklets (A5, B&W, 24pp, $5.27 x 550units)
Current Affairs Booklets (A4, Colour, $1.76 x 550units)
Paper Bags
($4.1 x 550units)
Society Files
Society Paper
Stationery
Transortation
Deficit
22 Orientation Camp
Income
Admission Fee:
Executive Committee Members
Freshmen
Helpers
130.00
20.00
(A4, B&W, $0.3 x 2pp x 50units)
($450/ppl x 9ppl)
($450/ppl x 96ppl)
($360/ppl x 32ppl)
12
75.00
75.00
96.00
55.00
55.00
55.00
55.00
55.00
55.00
97.00
52.00
0.00
0.00
3080.00
0.00
1760.00
1595.00
275.00
27.50
73.40
27.50
0.00
0.00
50.00
25.00
149.00
6710.00
0.00
0.00
3780.00
40320.00
10080.00
Expenditure
Camp Site Booking:
45.00
30.00
150.00
150.00
2898.00
968.00
2268.00
0.00
0.00
7134.00
7134.00
54180.00
75.00
6134.00
547.50
171.00
4050.00
43200.00
11520.00
7206.90
7206.90
58770.00


Additional Beds
Deluxe Guest Rooms (3ppl/unit)
Dormitories (6ppl/unit)
Guest Rooms
Guest Suite (4ppl/unit)
Hall Booking
Camp Booklets for Freshmen
Camp Booklets for Helpers
Group Parents
Organising Committee Members
Catering:
Boxed Meal Sets
Pizza Sets
Drinks (6cartons/pack, $10.9 x 6packs)

First Aid Kits
Materials for Programmes:
Auction
Camp Fire
HKO
Icebreaking Games
Night Walk
SOCI Game
Water Fight
Big Buckets
Washbowls
Small Buckets
Other Programmes
Stationery
Transportation of Materials
Orientation Series T-shirts
Prize Presentation - Coupons
Publicity:
Banner
Posters
Transportation:
Big Van

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
($87/bed x 26beds x 2)
7560.00
4524.00
($605 x 5units x 2)
6900.00
6050.00
($87/ppl x 78ppl x 2)
12870.00
13572.00
2020.00
0.00
($1110 x 1unit x 2)
2110.00
2220.00
($1665/day x 2.25days)
3962.50
35422.50
3746.00
30112.00
(A5, 24pp, Colour, $5 x 160units)
385.00
800.00
36.00
(A5, 36pp, B&W, $5.4 x 30units)
162.00
(A5, 40pp, B&W, $6 x 20units)
120.00
282.00
($25/units x 140units x 2)
(6-8ppl set+double-pie set+
pizza, $418 x 9units +
$253 x 4units + $154)
6440.00
6358.00
65.40
7000.00
4928.00
12863.40
200.00
0.00
183.60
24.00
0.00
101.70
90.20
0.00
($39.4 x 140units)
($50 x 12units)
(1m x 3m, $274 x 1unit)
97.00
130.00
1026.00
13
11928.00
37.00
557.00
718.00
198.00
135.50
486.50
186.50
($252 x 5units)
($20 x 15units)
($15 x 2units)
500.00
0.00
0.00
0.00
899.50
3472.00
0.00
227.00
1260.00
300.00
30.00
176.00
557.10
935.00
274.00
0.00
0.00
5539.60
5516.00
600.00
0.00

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
596.00
0.00
0.00
1043.00
603.00
1360.00
2982.00
56487.40
2750.00
4396.00
59210.60
2307.40
440.60

Small Van
Trucks
Trip to Campsite
Trip from Campsite
Coaches
Deficit
23 Orientation Day
Income:
Admission Fee
Expenditure:
Lunch:
Pizza Sets
Drinks (6cartons/unit, $10.9 x 5units)
Materials for Programmes
Icebreaking Games
Campus O
Mass Games
Prize Presentation:
Society Files
Society Tumblers
Orientation Series T-shirts
Deficit
($80/ppl x 60ppl)
3600.00
($109.3 x 16units)
4488.00
54.50
4800.00
1749.00
0.00
4542.50
1749.00
281.30
29.60
148.50
70.00
($2.9 x 22units)
($14.9 x 9units)
($39.4 x 100units)
63.80
163.90
24 High Table Dinner

Income:
Admission Fee:
AA Members
Non-AA members
475.80
245.00
38400.00
2600.00
Expenditure:
Air-conditioning Fee:
1st 4 hrs
Remaining 5 hrs
Barbed Wires
Dinner & Services:
0.00
134.10
5263.30
1663.30
41000.00
134.10
3940.00
0.00
0.00
0.00
960.00
1150.00
14
2110.00
32.00
0.00
0.00
6104.40
1304.40
0.00


Dinner Set
Chef
Helpers
Waiters
Transportation Fee
Invitation Letters
Janitors
Publicity:
Banners
Posters (A3, Colour, $1.82 x 50units)
Refreshments:
Pastries
Orange Juice
Apple Juice
Plastic Cups
Plastic Plates
Rental Charge of Lok Yew Hall
Rental Charges of Classrooms
Signature Counter:
Banner
Markers
Souvenirs:
Cookies
Cups
Metal Bookmarks
Table Decoration:
Candles
Ignition Gun
Table Stands
Technician
Tickets
Deficit
($130 x 180units)
($100/ppl x 3ppl x 6)
($50/ppl x 4ppl x 6)
($100/ppl x 8ppl x 6)

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
23400.00
1800.00
1200.00
4800.00
1500.00
32700.00
4.00
0.00
760.00
0.00
(1m x 3m, $274 x 1unit)
420.00
130.00
630.00
129.00
149.00
204.00
272.00
97.00
40.00
387.00
0.00
309.10
($19.25 x 11units)
($39.9 x 1unit)
($13.9 x 1unit)
81.00
0.00
36.00
25 Joint Society Jetso Programme

Income:
Sales of Snacks
274.00
91.00
550.00
0.00
0.00
0.00
0.00
0.00
1384.00
3780.00
420.00
0.00
0.00
0.00
137.00
0.00
0.00
0.00
696.10
0.00
211.80
0.00
211.80
117.00
530.00
120.00
39.90
13.90
0.00
43340.10
2340.10
0.00
15
365.00
53.80
0.00
0.00
630.60
630.60
137.80


Expenditure:
Materials
JSJS Cards
JSJS Welfare Lists
Candy Floss
Popcorn
Performer
Promotions
JSJS Banner
Posters
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
0.00
0.00
0.00
0.00
0.00
(3m x 5m)
(A3, Colour)
0.00
0.00
26 Dean's Forum
Metal Bookmarks
Name Tags
Water
Publicity:
Banners
Posters
Deficit
554.90
549.30
221.90
221.90
277.40
53.80
22.20
0.00
0.00
150.00
196.70
0.80
14.00
97.00
130.00
227.00
27 Welfare Week
Income:
Centennial Hoodies
0.00
0.00
0.00
0.00
588.50
588.50
0.00
0.00
0.00
12500.00
Expenditure:
Centennial Hoodies
Paper Bags
Society Pencil Cases
Rental Fee of Candy Floss Machine
Rental Fee of Popcorn Machine
Rice Paper
Ink
Ingredients:
Candy Floss
Popcorn
16
1500.00
0.00
0.00
0.00
12500.00
4800.00
6600.00
450.00
650.00
420.00
8.50
750.00
750.00
1901.40
1763.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00


Logistics
Publicity:
Banner
Posters
Sponsorship Letters
Deficit

AMOUNT SUBTOTAL
TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$
200.00
0.00
97.00
130.00
17
227.00
5.00
0.00
0.00
27360.50
14860.50
0.00
0.00
0.00
0.00
FINANCIAL REPORT OF FUNCTIONS HELD IN NOVEMBER OF

ARTS ASSOCIATION, H.K.U.S.U., SESSION 2013-2014
BUDGETEDBUDGETEDBUDGETED ACTUAL ACTUAL ACTUAL
AMOUNT SUBTOTAL TOTAL AMOUNT SUBTOTAL TOTAL
HKD$
HKD$
HKD$
HKD$
HKD$
HKD$

1 Dean's Forum
Metal Bookmarks
Name Tags
Publicity:
Banners
Posters
Souvenirs:
Cups
Water
Deficit
2 Welfare Week
Income:
Centennial Hoodies
Expenditure:
Centennial Hoodies
Paper Bags
Society Pencil Cases
Candy Floss:
Rental Fee of Candy Floss Machine
Ingredients
Popcorn:
Rental Fee of Popcorn Machine
Ingredients
Rice Paper
Ink
Logistics
Publicity:
Banner
Posters
Sponsorship Letters
Deficit
($50 x 3)
($28.1 x 7units)
(A4, B&W, $0.2 x 5units)
150.00
196.70
0.80
(1m x 3m, $97 x 1unit)

(A3, Colour, $2 x 30units)
97.00
130.00
($19.25 x 5units)
($3 x 5units)
0.00
0.00
1.00
97.00
60.00
227.00
0.00
14.00
($125 x 100units)
96.25
15.00
588.50
588.50
12500.00
0.00
12500.00
4800.00
6600.00
(27cm x 12cm x 32m, $2.69 x 1550units)
450.00
750.00
0.00
1200.00
3000.00
650.00
750.00
97.00
130.00
18
269.25
269.25
0.00
4174.00
0.00
0.00
(4days of machine rental, 1500servings)
(2m x 5m, $403 x 1unit)

157.00
1400.00
420.00
8.50
200.00
227.00
5.00
0.00
0.00
403.00
91.00
27360.50
14860.50
494.00
0.00
7668.00
7668.00
ANNUAL FINANCIAL REPORT OF ARTS ASSOCIATION, H.K.U.S.U., SESSION 2013-2014

BALANCE SHEET AS AT 31 OCTOBER
AMOUNT
HKD
Current Assets
Cash in Hand
Cash in Bank:
Current a/c 002-203297-001
Saving a/c 082-8-015081
Stock of Current Session
Society Hoodies
Society Jackets
Society T-shirts (Black, Grey)
Stock of Previous Session
Badminton Rackets
Basketball
Basketball Jackets
Envelopes
Erasers
Football
Jackets:
Black (new)
Black (old)
Blue
Red
White
Zip-up
Letter Heads
Mobile Lanyards:
Blue
Brown
White
Paper Bags
Polo Shirts
Society Files
Society Hoodies (Blue, Purple)
Society Paper
Society Recycling Bags
Society Ties
Society T-shirts:
Black
Blue
Green
Grey
Pink
Red
White
Society Tumblers
Society Umbrellas
Squash Rackets
Stickers
Sweaters
Table Tennis Rackets
Tennis Rackets
Volleyball
Less: Current Liabilities
Account Payable:
Society Hoodies
Membership Fee:
BA - Year One
BA & BEd (LangEd-Chi) Year One
BA & BEd (LangEd-Eng) Year One
BA (Literary Studies) & LLB Year One
Associate Members (1yr)
Associate Member (3yrs)
Net Current Assets
SUBTOTAL
HKD
TOTAL
HKD
79409.60
($112 x 100units)
($155 x 13units)
($34.5 x 21units)
($179 x 5units)
($479 x 1unit)
($151 x 11units)
($0.23 x 2000units)
($2.5 x 5units)
($550 x 1unit)
62212.39
7786.38
69998.77
11200.00
2015.00
724.50
13939.50
895.00
479.00
1661.00
460.00
12.50
550.00
($120 x 48units)
($121 x 26unit)
($100 x 5units)
($100 x 12units)
($100 x 3units)
($132.5 x 24units)
($0.1 x 2000units)
5760.00
3146.00
500.00
1200.00
300.00
3180.00
($17 x 37units)
($12 x 68units)
($10 x 11units)
($3.8 x 230units + $3.5 x 208units)
($30 x 3units)
($2 x 28units + $3.15 x 199units + $3 x 117units + $1.9 x 346units)
($128 x 26units)
($25.1 x 213units)
($10 x 50units + $8 x 50units)
($3.9 x 254units)
($10 x 90units)
($42 x 21units)
($25 x 2units + $38.5 x 4units)
($38.5 x 18units)
($25 x 15units + $41.5 x 23units)
($25 x 8unit)
($38.5 x 23units)
($40 x 4units)
($20 x 42units)
($22 x 64units)
($279 x 7units)
($8 x 14units)
($70 x 38units)
($80 x 2units)
($339 x 2units)
($380 x 2units)
629.00
816.00
110.00
882.00
204.00
693.00
1329.50
200.00
885.50
160.00
($112 x 100units)
14086.00
200.00
1555.00
1602.00
90.00
1691.25
3328.00
5346.30
900.00
990.60
900.00
4354.00
840.00
1408.00
1953.00
112.00
2660.00
160.00
678.00
760.00
47671.65
11200.00
($210 x 417members)
($260 x 35members)
($260 x 39members)
($260 x 24members)
($60 x 4members)
($160 x 1member)
87570.00
9100.00
10140.00
6240.00
240.00
160.00
Financed by
Reserved Fund (12-13)
Surplus of Current session as at October 2014
113450.00
105836.01
4533.51
Less:
Emergency Fund
124650.00
86369.52
110369.52
24000.00
86369.52
19

Annual Financial Report of Arts Association, H.K.U.S.U., Session 2013-2014

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Annual Financial Report of Arts Association, H.K.U.S.U., Session 2013-2014

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ANNUAL FINANCIAL REPORT OF ARTS ASSOCIATION, H.K.U.S.U.

FOR THE SESSION 2013-2014

LEE Siu Ho, James

WONG Tsz Yin, Ingrid

Dr. Julia KUEHN