October FTE Staffing Adjustment

Start of School 14-15 SY

October 16, 2014
1

1. FTE adjustments Summary

FTE staffing changes are needed in cases were the difference between enrollment forecast and student enrollment is
significant. The last adjustment was in August, and included 26 schools with a net 2.0 add.
Traditionally FTE adjustments are completed in October based on the 10/1 student count, to reduce the impact of enrollment
processing, waitlists, and late student enrollment.
During September, 4 schools were adjusted due to significant enrollment/staffing changes, add 1.0 FTE for, Fairmount Park, Alki
and Arbor Heights and pull 1.0 FTE for Gatewood.
During the next 2 weeks schools will have adjustments for SPED, ELL and Core staffing (under development)
Due to budget constraints, we do not have funds to cover all adds unless a new funding source is identified.
October FTE adjustment:
The number of teacher Full Time Equivalent (FTE) (a) that resulted from the student Annual Average Full-Time Equivalency
(AAFTE) (a) for October 1st using the Weighted Staffing Standards (WSS) results in a net 61.0 FTE pull impacting 76 schools.
After adding the 25.5 FTE granted mitigation, there are 73 schools impacted with a net 35.5 FTE pull
The working team developed a recommendation based on multiple factors (b) with a net 4.5 pull impacting 20 schools
Add 1.0 FTE in 6 schools, 0.5 FTE in 1 school and 1 0.4 FTE, total of 8 schools, net 6.9 FTE add
Pull 1.0 FTE from 12 schools
Oct FTE Adjustments
Add (FTE)

(FTE)
0.4

School Count
1

Net FTE
0.4

Add (FTE)

0.5

0.5

Add (FTE)

1.0

6.0

6.9

12

(12.0)

20

(4.5)

Net Add (FTE)

Pull (FTE)
Net total (FTE)

(1.0)

Notes:
(a) Some of the considerations the working team used to develop the recommendations included HR: Open vacancies, agreements, Capital planning:
Physical Capacity, Eds / Principals / EP: Actual school configuration, Enrollment Planning: Student enrollment forecasting, historic trending, Budget:
WSS model, additional cost, historical mitigation, Equity factors: combination of number of FTE changes, FRL, school performance level, and number of
Level 1&2 students
(b) Glossary for WSS, AAFTE and WSS is in Page 6

2. FTE adjustments Adds

A

Equity
Factor
Points
B

SOS Adj
Recommendation
Pull ()
K

Elem

0.5

1.0

School

School
Type

Letter
Lowell

Jane Addams MS

Laurelhurst

Exception
School
(a)

Region

ED

Comments

Y
Sarah
Pritchett

MS

4.0

1.0

NE

Elem

2.0

1.0

NE

+20 from May, +7 from Aug. 3.2 FTE Mitigation given in May.
Kim
WSS resulted in 2.2 pull, net plus mitigation +1.0 add. Math
Whitworth and World Language classes required for students moved from
Hamilton and Eckstein)
Kim
+23 from Aug. Added 1.0 in April, pulled 1.0 Aug 14
Whitworth

Rainier Beach

HS

5.5

0.4

IP

SE

Kelly
Aramaki

Mercer

MS

5.0

1.0

IP

SE

Kelly
Aramaki

Elem

5.0

1.0

IP

Israel Vela

spc

2.5

1.0

Elem

5.5

0.5

Concord Intl.
Middle College

Sanislo

+15 from original, +25 from Aug, Pull -1.0 in April

-14 from Mya, -22 from August. +2.0 FTE add in April adj, 1.9
mitigation in May. 9/24 Briefing paper approved to move
waitlist (Cleveland, Franklin, RB). Recommended to hold FTE if
count was 600. 10/1 count was 600, AAFTE 548.
+40 from May, 22 from Aug. 62 from original projection

-8 from May and August. Grade configuration/Language tracks,

current 84 K in 3 classes. Need a new K class
Israel Vela +35 from original, +.5 in May,
+5 from May, +2 from Aug. No adjust in May/Aug. Current 57
students in 2 Ks. Principal recommended to add 0.5 FTE (either
Israel Vela PM Math or combine with 0.5 Librarian). Space could be
arranged. Other options: Add 2 IA positions. No possibility to
add a 1.0 FTE (space/4 class disruption)

Recommendation to add 1.0 FTE in 6 schools, 0.4 FTE in 1 school and 0.5 FTE in 1 school
Concord International requested 1.0 FTE add based on grade configuration/Language tracks,
current 84 K in 3 classes. Need a new K class. Briefing paper is included.
Rainier Beach HS, -14 from Mya, -22 from August. +2.0 FTE add in April adj, 1.9 mitigation in
May. 9/24 Briefing paper approved to move waitlist (Cleveland, Franklin, RB). Recommended
to hold FTE if count was 600. 10/1 count was 600, AAFTE 548.
There are physical space issues for Laurelhurst and Mercer. It needs to be discussed with
Principals after approval

Notes:
(a): Exception school includes
special programs as IP:
International Program, Languages,
MO: Montessori and MA: Multi-age
programs.. Generally exception
programs create the need of more
FTE.

3. FTE adjustments Pulls (1/2)

School
Type

Equity
Factor
Points

Garfield

HS

3.5

Total 1.1. 0.6 Art, 0.5 Open

Activity coordinator vacancies

Madrona

K-8

5.5

0.5 Math, 1.0

counsellor

Displacement

Elem

4.0

0.5 reading teacher

Displacement

School

Stevens

Sand Point

Hazel Wolf
(Jane Addams
K-8)
B. F. Day

Elem

4.5

Vacancies
(As of 10/8) HR

No

K-8

0.5

.4 Spanish

Elem

4.0

No

Solution

Displacement

Displacement

Displacement

Exception Configuration
Region
School (a)
EP (b)

ED

Comments
+1.0 Add in Aug 14. No mitigation
requested. Decrease of enrollment (-67
down). WSS calls for -2.0 pull.
-57 from original, no adjs. WSS asked for 3.0
pull. Minimum req for a k-8/MS
configuration, total 6 FTEs, (2 per grade). No
mitigation approved on records. High equity
school.

Sarah
Pritchett

Net -3

Sarah
Pritchett

Net -1

Sarah
Pritchett

-53 from original, -1.0 in April, no vacancies

NE

Kim
Whitworth

-45 from original, -1.0 FTE in May. Pull will

cause overages. ED: high FRL, ELL
population. Reducing FTE: add a split at k/1
(unacceptable). It is an issue of equity.

Net -1

NE

Kim
Whitworth

1.5 FTE added in April. WSS: -1.5. Currently

3 cohorts. Middle School class requirements
and inability to create multi-grade splits.
4/11 teachers beyond CBA requirements

Net -1

NW

Jon Halfaker

30 less than original count, -0.5 in April.

Potential 1.0 pull from 4th

Net -1

Summary:
Recommendation to reduce 1.0 in 12 schools
Licton Springs (Pinehurst K-8): WSS calls for a 1.5 pull, however Middle school needs at least 6.0 FTEs to run. Minimum middle school
requirements.
Hazel Wolf (Jane Addams K-8): Enrollment indicate 3 full 6th grade cohorts, 4 7th grade cohorts (avg 27 students), and 3 8th grade
cohorts (avg 23 students). Unlike elementary classrooms, you cant do multi-age classes at MS across the board. A pull will be very
difficult, and potentially involve multiple teachers/grades.
McDonald: It needs a minimum of 17.0 FTE teacher due for language immersion program. Due to the language tracks, there is no
possibility to combine students.
Notes:
(a): Exception school includes special programs as IP: International Program, Languages, MO: Montessori and MA: MultiAge programs. Generally
exception programs create the need of more FTE.
(b): Enrollment Planning developed an analysis focused on assessing opportunities to reduce FTE based on overall numbers and the school grade
configuration. This analysis did not take into consideration specific school goal and programs, as language tracks.

3. FTE adjustments Pulls (2/2)

School

School
Type

Equity
Factor
Points

Vacancies
(As of 10/8) HR

Solution

McDonald

Elem

2.5

3.5 total, 2.5, Elem

No fill vacancy,
immersion,
reconfiguration
1.0 Kinder

Emerson

Elem

5.5

1 SPED FTE

4.5

1 SPED FTE. 1.0 LA,

1 Secondary
No fill vacancy,
language
reconfiguration
Immersion

Denny Intl.

MS

Exception Configuratio
School (a) n EP (b)

IP

Displacement

Highland Park

Elem

5.5

1 FTE 5th

No fill vacancy,
reconfiguration

Lafayette

Elem

3.0

2.0 FTE elemi

teacher

No fill vacancy,
reconfiguration

Madison

MS

4.5

No

Displacement

Region

Net -2

NW

Net -1

SE

IP

Comments

+7 from original, +1.0 in April. Less than

minimum language immersion
Jon Halfaker requirements. High concern due to
Community, and open positions - Japanese
track
-49 from original, -1.0 in April. Reduction
Kelly Aramaki
create a split. High Equity school
Israel Vela

-43 from original, no adjustments.

International Program, High Equity school

Israel Vela

WSS Aug adjs called for 3.0 pull(before

mitigation), approved for -1 pull.
Recommend to hold since there had a pull
already. High Equity school

Israel Vela

-41 from original, 0.5 FTE add in April.

Reduction will cause overages

Israel Vela

-35 from May original, -33 from Aug, no

adjs, vacancies

Net -1

ED

Summary:
Recommendation to reduce 1.0 in 12 schools
Licton Springs (Pinehurst K-8): WSS calls for a 1.5 pull, however Middle school needs at least 6.0 FTEs to run. Minimum middle school
requirements.
Hazel Wolf (Jane Addams K-8): Enrollment indicate 3 full 6th grade cohorts, 4 7th grade cohorts (avg 27 students), and 3 8th grade
cohorts (avg 23 students). Unlike elementary classrooms, you cant do multi-age classes at MS across the board. A pull will be very
difficult, and potentially involve multiple teachers/grades.
McDonald: It needs a minimum of 17.0 FTE teacher due for language immersion program. Due to the language tracks, there is no
possibility to combine students.
Notes:
(a): Exception school includes special programs as IP: International Program, Languages, MO: Montessori and MA: MultiAge programs. Generally
exception programs create the need of more FTE.
(b): Enrollment Planning developed an analysis focused on assessing opportunities to reduce FTE based on overall numbers and the school grade
configuration. This analysis did not take into consideration specific school goal and programs, as language tracks.

4. Key Decisions
1- How many schools will We considered?:
Option 1: Hold schools harmless: Need to find funding for 8.5 FTE $782,000 (including Gatewood).
We will need to determine a funding source.

Option 2: Keep it budget neutral. Approve 6.9 Adds and 8 Pulls

Add 1.0 FTE for Lowell, Jane Addams MS, Laurelhurst, Mercer, Concord Intl., Middle College, 0.5
FTE for Sanislo and 0.4 FTE for Rainier Beach
Pull 1.0 FTE for Garfield, Stevens, Hazel Wolf (Jane Addams K-8), B. F. Day, McDonald, Denny Intl.,
Lafayette, and Madison
Option 3: Execute all Adds and Pulls recommended, 6.9 Adds and 12 Pulls
Add 1.0 FTE for Lowell, Jane Addams MS, Laurelhurst, Mercer, Concord Intl., Middle College, 0.5
FTE for Sanislo and 0.4 FTE for Rainier Beach
Pull 1.0 FTE for Garfield, Madrona, Stevens, Sand Point, Hazel Wolf (Jane Addams K-8), B. F. Day,
McDonald, Emerson, Denny Intl., Highland Park, Lafayette, Madison

4. Key Decisions
2- How much time will be provide schools to execute the pulls. Options:
Option 1: 5 business days according to CBA displacement process (Gatewood had 8 calendar/6
business days from communication to staff to teacher confirmation)

Option 2: Until November 3rd. Schools received their last year financial summary (carry forward)
by 10/31.(Recommended by Budget Department)

3- Communication plan and PTA raising funds

Option 1: Have a clear district position and communicate to Principals (especially in regards of
fundraising/ buying a position, provide CBA timeline for all schools).

Option 2: Let every Principal decide their approach

5. Timeline:
Timeline:

10/14 Submit the recommendation to Assistant Superintendent of Teaching and Learning and Deputy
Superintendent

10/16 Recommendation review at the Operations Board Committee

10/17 Decision for FTE Oct adjustments. Implement communication Plan

10/17 Communicate to Executive Directors/Cabinet

10/20 Communicate to Principals impacted (adds/Pulls):

Phone Call. Owner: Executive Director of Schools
Email from Assistant Superintendent of Business and Finance and Capital, Facilities and Enrollment
Email from Budget Manager: Next steps, process

10/21 Communicate to school staff: School have until 10/27 EOD to execute the pulls (based on CBA
displacement process). Owner: Principal

10/21 Communicate to school community: FTE adjustment. Owner: Principal

10/28: Confirmation of execution of FTE pulls (displacement process)

Part of the Communication Plan:
Communication to Principal, Staff and Community: timeline, process, situation
Provide talking points to Cabinet and Principals
Request timely response for media requests. Internal departments include Executive Director of Schools,
HR, Budget, Enrollment Planning. Plan for significant amount of time devoted to inform/respond.

6. Glossary

AAFTE: Annual Average Full-Time Equivalency is the projected average school enrollment for
September through May. For example, if a full-day student is with the district for the first half
of the year, and then moves out of the city, the state would consider the student a .5 FTE for
the full school year.

FTE: Full Time Equivalent. For a student or a teacher, this is the amount of time that they are
attending class or teaching. For example, if a teacher works full time, but they only teach for
the first half of the year, they would be a .5 FTE. Similarly, if a teacher works half time for the
full year, they would also be a .5 FTE staff.

WSS: the Weighted Staffing Standards is the funding formula to provide all of the basic
support and administrative staffing that any school needs for all Seattle Public Schools
including general education, English language learners, Special education teachers and
instructional assistants, Assistant Principals, Assistant Principal, House Administrator,
Counselor, Assistant Secretary, and Certified Core.

Equity factor: is based on multiple school factors including number of previous staffing
adjustments, number of level 1 and 2 students,, free and reduced lunch percentage, and
performance level segmentation. It ranges from 0.5 to 5.5, the highest the number the
highest the indicators considered.