SAP ERP6.0 Financials Starting New GL For Use

SAP ERP 6.
0 Financial Accounting
New General Ledgers Accounting
Fast Closing
Andrei Li
ASM ERP solution management Market Development, APJ
November 21, 2007
Agenda
Unit
1
Why New Financial Accounting?
Fast Closing ? Intercompany Reconciliation
Fast Closing ? Closing Cockpit
Summary
SAP 2007 / SAP G/Lobal Upgrade Office / ERP 6.0 Financials Training / Page 2
Agenda
Unit
1
Summary
SAP R/3 FI/CO is a proven track

SAP R/3 FI/CO solution has proven its success.
But why New

Financial
Accounting?
Process
Integration
Business Functions
Real time accounting
Data output & Reporting

International Accounting
Our Customers Face Accelerated Change
global
WORKFORCE
intensified
COMPETITION
increased
RISK
disruptive
TECHNOLOGY
powerful
CUSTOMERS
India / China
War for talent
BRIC giants
Private equity
SOX / IFRS
Energy
Co-creators
Nano-tech
Green movement
RFID
Role of Financial Management has changed
Performance Managers
Finance Has
Transformed
Efficiency Gurus
Process Optimizers
Planners and Strategists
Risk Managers
Transformation of CFO Focus and Importance

Finance Time Allocation
Role
Requirement
Business
Insight
Compliance &
Audit
Finance
Services
Transparency of key
business performance
drivers
Increased governance and
greater compliance agility
Today
18%
Goal
26%
19%
17%
22%
20%
Optimize financial structure

and capital management
46%
Financial
Transactions
Efficient, standardized core

financial operations
Source: CFO Magazine

32%
translates into technology priorities

Streamlining processes and implementing tools that are
used for decision making are the key priorities
Core processes and business support are the main

technology priorities for the CFO
Technology priorities of CFO*
Percent of respondents citing as a priority
Gartner CFO system priorities through 2009 **
Automating routine
finance processes
68
Implementing data
analysis/ business
intelligence applications
62
Supplying relevant
finance data for a
mgmt dashboard
61
Standardizing
business & finance
applications
Automate finance processes

Implement shared service centers for
finance services
Implement Corporate performance
Implement
CPM
applications
management applications to provide

the right systems to support strategic
activities
57
Consolidating
corporate databases
Other
Streamline
transaction
processing
43
Ensure
consistency of
financial & non
financial data
Streamline information architecture
that has strong data integration

capabilities to address this
requirement
Sources: *Economist intelligence unit survey, April 2006

**Gartner CFO system priorities through 2009, published August 2006
Now we come to the SAP ERP Financial

motivations.
What are the needs for new financial
solutions:
Improved
effectiveness of all operational

processes, not only integration but automation as
well.
Enhanced
reporting, accuracy and timeliness of

performance management
Improved
control & compliance across the entire

enterprise
SAP ERP offering for Financial Management

Drive Strategy and Growth
Ensure Compliance & Mitigate Risk
Stakeholder Communication
Strategy Management
Budgeting and Planning
Benchmarks and KPIs
Intangibles Management
Enhance Finance
and IT Partnership
Empower the
Information Worker
Deliver Financials
capabilities at a
lower cost and more
flexibly
Enable Innovation
without Disruption
Accounting and Tax Compliance

Efficient Process Controls
Risk Management
Audit Support
Provide Excellence in
Finance Operation
Treasury & Risk Management

Working Capital Optimization
Fast Close
Corporate Tax Optimization
Shared Service Centers & BPO
Post-Merger Integration
Support Excellence in
Corporate Operations
Travel Management
Real Estate Management
Talent Management & Leadership Dev.
Strategic Sourcing and Procurement
Agenda
Unit
1
Summary
Market requirements & Motivation for New

General Ledgers Accounting
Segment
reporting
Management
reporting
Extensibility
Balanced books
for any dimension
Legal
reporting
New G/L in
SAP ERP
Compliance
Fast close
Transparency
TCO reduction
Parallel
accounting
SAP New General Ledger ? Global single

Instance
Maintain and balance multiple dimensions in a
single application
Single database for financial and managerial
accounting data
Improve compliance by uniform financial book landscape
Enables faster reconciliations
Document entry
Accnt / SEG
------------------- A
---------- B
Debit
Credit
100
60
40
Enhance period-end closing process efficiency

Automatic accruals and allocations
CO-FI integration optimizing reconciliation
Multi-dimensional balancing
Accnt / SEG
Debit
---------- A
---------- B
---------- A
---------- B
60
40
Split
Logic
Credit
60
40
Multiple accounting and reporting options

Multi-ledger update
Local GAAP
US GAAP
xxx xxx xxx

IFRS
xxx xxx xxxxxx xxx
Multi-dimensional
Multiple
valuation
Parallel general ledgers for multiple GAAPs valuation

IAS Segment reporting
Cost of sales accounting
Profit center reporting
General Ledger in SAP R/3 Enterprise and SAP

ERP
General Ledger in SAP R/3 Enterprise
Today: Multiple Applications
Classic G/L
Legal
requirements
CoGS
Ledger
Profit Center Ledger

Management and
segment reporting
Special Ledger
Multi-dimensional,
customer-defined
Industry-Specific Ledgers
B/S by grant, fund, title
General Ledger in SAP ERP

SAP ERP: A Unified World
General Ledger supports
Legal requirements
Mgmt. and segment reporting
Extensibility by industries
Extensibility by customers
Balanced book by any
dimension
Parallel sets of books
Fast close
TCO reduction
Intl. accounting standards
Compliance & transparency
Advantages of the New G/L ? Overview

The New G/L in SAP ERP has the following advantages over the classic
G/L in SAP R/3 Enterprise:
Flexibility delivered in new G/L via expanded data structure enhancing

financial data analysis via more dimensions.
The real-time document split (Online Split) allows financial data

balanced upon different dimensions, and improves real time financial
reporting.
You can run real-time CO FI integration , which accelerate the

year end closing process by eliminating time-consuming reconciliation
process.
The New G/L allows parallel books (Ledger) within the G/L,
improving compliance by maintaining data integrity.
Single financial data storage optimize the maintenance efforts and

improves compliance.
Advantages in Detail ? Expanded Data

Structure
One look at the database tables will immediately reveal the main standard
enhancements to the data structure:
Classic G/L
New G/L
Summary table GLT0
A selection of the fields available:
Summary table FAGLFLEXT

A selection of the fields available:
Field
Short name
Field
Short name
...
...
BUKRS
Company code
RYEAR
Fiscal Year
RYEAR
Fiscal Year
RACCT
Account number
RACCT
Account number
COST_ELEM
Cost element
RBUSA
Business area
BUKRS
Company code
...
RCNTR
Cost center
PRCTR
Profit center
RFAREA
Functional area
RBUSA
Business area
SEGMENT
Segment for seg.report.
SE11_OLD
SE11_OLD
Extra coding blocks -- Demo
Advantages in Detail ? Document Split 1
Business case: vendor invoice

You
have a vendor invoice for a gross amount of 11,000.-.

Expenses are assigned to cost centers of two different segments
(Profit centers, business areas or functional areas)
The
illustration shows the Entry view.
Display document: Entry view

Document number: 19000001538 Company code: 1000
Document date: 25.08.2007
Posting date: 25.08.2007
Amount
Curr.
Fiscal year: 2007

Period: 08
CoCd Item PK
Account
Description
ProfitCen CoCen Segment
1000
1 31
1000
Vendor X
2 40
417000
Paid service
4,000 EUR
0400
1000
SEG A
3 40
417000
Paid service
6,000 EUR
0100
4140
SEG B
4 40
154000
Input tax
1,000 EUR
11,000- EUR
FB03
Advantages in Detail ? Document Split 2
Display document: G/L view

Input view:
Document number: 19000001538 Company code: 1000
Document date: 25.08.2007
Posting date: 25.08.2007
Ledger 0L:
Document: 19000001538
Fiscal year: 2007

Amount
Curr.
Fiscal year: 2007

Period: 08
Period: 08
CoCd Item PK
Account
Description
ProfitCen CoCen Segment
1000
1 31
160000
Vend. paybl.
4,400- EUR
0400
1000
2 40
417000
Paid service
4,000 EUR
0400
1000
4 40
154000
Input tax
400 EUR
0400
SEG A
1000
0.00 EUR
SEG A
1000
1 31
160000
Vend. Paybl.
6,600- EUR
0100
1000
3 40
417000
Paid service
6,000 EUR
0100
1000
4 40
154000
Input tax
600 EUR
0100
0.00 EUR
SEG B
4140
SEG B
FB03
Note: The layout/display variant of the document sorts by segment in ascending order with subtotals in the
segment column.
Advantages in Detail ? Real-Time Integration

CO ?> FI
1
FI
In FI a document is posted to the account

420000 wages. Costs are assigned to the
cost center 1000, from which segment A is
derived.
420000, segment A
Payables
500.?
FI
420000, segment A 420000, segment B

500.?
500.?
CO
The reconciliation posting in FI is created

automatically in real time to reflect the value
flow from segment A to segment B.
500.?
500.?
Cost center 1000

420000
CO
+ 500.?
Cost center 1000
Cost center 3200
420000
+ 500.?
420000
420000
- 500.?
The document on cost center 1000 is now reposted

to the cost center 3200 by means of a manual
reposting in CO. However, this cost center is
assigned to segment B.
+ 500.?
Advantages in Detail ? Parallel Accounting

Ledger approach
You
could retain full set of accounting data in parallel ledgers based upon different
accounting principles and reporting requirements.
Leading ledger serves corporate reporting requirements while other ledgers
serves local reporting requirements.
Ledger approach is optional not compulsory, customer could choose to use
account approach as in R/3 in new G/L.
Example:
IFRS/IAS
Ledger
(Leading
ledger)
Korea GAAP
ledger
US-GAAP
ledger
China GAAP
ledger
Parallel Ledgers ? Posting to all Ledgers
If the ledger is not specified at the document entry:

document is posted to all ledgers
Typical transactions: vendor invoice, customer invoice, payment
Ledger A
(IFRS)
(leading ledger)
Ledger B
(Local GAAP)
Ledger C
(US GAAP)
Advantages in Detail ? Single Financial Data

storage
Accounting Interface
Profit Center
Determination
Currency
Translation
Online Split:
Balanced book
for any dimension
Zero Balance
Real Time CO ? FI
integration
EC-PCA
G/L in
SAP
ERP
Derivation
Cons.
Preparation
Persistency Layer
CO-OM
FI-SL
CoGS Ledger
CO-PA
Reconc.
Ledger
AP open item & Payment posting in parallel

ledgers of New G/L -- Demo
New G/L Customers ? References

Reference Customer
Industry
Country
CorpTech
Public Sector
Australia
PETRON Corporation
Oil & Gas
Philippines
HDI
Insurance
Germany
Nordenia
Forest Products
Malaysia
Komatsu
Machinery
Australia
CITIC Industrial Bank
Banking
China
Higher Education Press
Media
China
Rio Tinto Aluminium
Primary Metal & Mining
Australia
With the New G/L in SAP ERP we are able to master all requirements for
parallel valuation (Local GAAP and US-GAAP). We have achieved a
significant TCO reduction during implementation and good acceptance
from our end users.
Dieter Bankosegger, Head of the Financial Accounting Department
New General Ledger in SAP ERP ?

Further Benefits
Fast Close
Corporate
Governance
TCO Reduction
Many period-end activities are no longer

required.
Perfect support of transparency

Legal entity, segment and management
reporting as unified whole
Less configuration time and more efficient daily

business
Agenda
Unit
1
Summary
Inter-company reconciliation is one of closing steps
Period-End
Close
Valuation 4
Accounting
Closing
Preparation
Local
Close
Closing
Cockpit
General
Ledger
Intercompany
Reconciliation
Asset
Accounting
...
...
Analyze 2
Decide
Group
Close
Consolidation
Audit
Support
Audit Inform.
System
Strategy
Management
Management of
Internal Controls
Performance
Measurement
...
SAP ERP Applications

...
...
IC Processing ? How to avoid or handle IC

differences?
Integrated IC postings
Automatic
derivation of partner documents OR

Relevant data is jointly agreed and automatically posted twice OR
Both postings are done in a shared service center
Electronic Bill Presentment

Customer
agrees with invoice and payment in vendor system
Dispute Management
Issues
are actively negotiated and do not just show up at period end
IC Reconciliation on document level

Load
IC documents into a central system, reconcile, initiate action
IC Reconciliation on totals level

Task
executed in the consolidation system, no detail available
Closing Process Without Intercompany

Reconciliation requires respective manual handling
Company 1300
Company
1200
Local Closing
Process
Company
1100
Local
Closing
Process
Company
1000
Local
Closing
Process
Local Closing Process
Receivables 2000: EUR 5.000
Payables 2000:
USD 3.000
? Analysis of differences
difficult
? No communication support
between local and group
accountants
? Posting Period closed
already
?
Company 2300
2200
Local Company
Closing Process
2100
Local Company
Closing Process
Company
2000
Receivables 1000: USD 3.500
Payables 1000:
EUR 3.000
USD 2.000
Corporate Group
Group Closing Process
Elimination of AP/AR
Receivables 1000 Payables 2000
EUR 5.000
EUR 3.000
USD 2.000
Payables 1000
Receivables 1000
USD 3.000
USD 3.500
Closing Process With Intercompany Reconciliation
Company 1300
Company 2300
Company
1200
2200
Local Closing
Process Reconciliation
Local Company
Closing Process
Intercompany
Company
1100
2100
Local
Closing
Process
Local Company
Closing Process
Intercompany
Reconciliation
Company
Company
2000
?1000
Find
differences
as part
Enable
analysis early
in of
thelocal
Local
Closing
Process
Local
Closing Process
?
Communicate
with
responsible
closing process
accountants with responsible
? Communicate
Avoid
differences altogether
Receivables 2000: ?EUR
5.000
Receivables 1000: USD 3.500
Post
corrections
accountants
Payables 2000:
USD 3.500
3.000
Payables 1000:
Corporate Group
Group Closing Process
Elimination of AP/AR
Receivables
EUR 5.000
Payables
USD 3.500
Payables
EUR 5.000
Receivables
USD 3.500
EUR 5.000
3.000
USD 2.000
Intercompany Reconciliation Process
Data Selection
Data Storage
Data Presentation
& Analysis
Post Corrections *
Communication
* Available through programming interface (BAdI)

Inter-Company Reconciliation ? User Interface
Mailing functionality
Differences to be
reconciled per
partner
Extensive searching and

grouping functions
Customer-definable status
icons
Object Services (create notes,

create attachments, etc.)
Documents that
were assigned
so far
Intercompany reconciliation -- Demo
Customer Quotes
By using SAP's cross-client and cross-system intercompany

reconciliation function, the number and amount of
intercompany differences within the German corporate group
was reduced significantly in less than one year. Performing
intercompany reconciliation as a daily activity has led to more
transparency and a remarkable speed-up of the fast close.
Wolfgang Wiedermann, Deputy CFO, Bertelsmann AG
The time required for IC reconciliation could be reduced by 50%

although the volume of IC transactions increased significantly.
SAP AG
Intercompany Reconciliation ? Benefits
User Benefits
Collect
Data
Store
Data
Post
Reconciliation
Correction
Process
Present
DocuData
ments
Efficient integration with closing

process
User productivity
Quick search for documents (ALV)
Easy reconciliation of G/L
documents
Communicate
Information
Operational cost reduction
Quality & Speed

Templates for mail communication
Moving reconciliation off the
critical path
Agenda
Unit
1
Summary
Legal Requirements: Current Closing Time

Financial Statement Publication (Bearing Point, Quote)
Australia:
35 WD
Europe:
45 WD
Germany:
74 WD
Publication of consolidated financial statements for listed

companies within :
- USA (SEC)
60 WD
- Germany
60 WD
Closing ? At What Cost?
Current
Pains
High effort and costs for
closing
Complex process
Many steps
Many dependencies
Many people involved
Difficult process monitoring

What went wrong?
How critical is it?
Who is involved?
Requirements
Application
Integration
Process
Standardization
Process
Automation
Collaboration
Auditability
Goals
Transparent and
Timely
Closing Process
World-Class Closing Principles

Fast Close requires
... and will cause changes
Corporate Wide Centralized Closing Process
Cross Client Scheduling and Operational Control

Event Driven Scheduling not Time Line Dependent
Integration
Central sources of information and analysis

Standardized reporting tools
Standardization
Processes
Chart of Accounts
Reports
Key Performance Indicators
Automation
Workflow
Auditability
Document principle
Drilldown
Organization
System
Methods
Employees
Closing Cockpit in SAP ERP Financial

Features
Features
Configure corporate template for standardized, group-wide

closing process and steps
Derive local task plan and assign organizational units
Schedule and execute programs, reports, transactions, task

flows (for all areas of SAP ERP)
Monitor tasks ? Display task status, job log, spool list, define
critical path
Communicate with closing team
Schedule Manager still exists in ECC 6.0
Closing Cockpit ? Roles

Service
Providers
in Financials
Corporate Accountant
General Ledger Accountant
Inventory Accountant
AP Accountant
Fixed Asset Accountant

AR Accountant
Cost Accountant
Production Cost Analyst

Capital Investment Analyst
Sales Business Analyst
Cash Manager
Corporate
Analyst
...
Dispute Manager
Collection Agent
Business Unit Analyst

Plant Manager
Purchasing Agent
Credit Manager
Manager
Employee
...
Sales Manager
Sales Assistant
Additionally: Manager of Internal Controls and Risk, Auditor,...
Consumers of
Services from
Financials
Closing Cockpit - Plan, Execute and Monitor

the Close
Template: Blueprint for

Close (transaction
CLOCOC)
Task List: Execution
Plan for Close
(transaction CLOCO)
Web Application: FAGL_CLOCO_WD

(Closing Cockpit)
Selected SAP Components Supporting Fast

Close
Within SAP ERP, you will have a bundle of products to help you
progressing fast close.
Closing Cockpit
Other Fast Close Components within SAP ERP
Accrual Engine
Inter-company Reconciliation
Business Consolidation
Corporate Performance Monitor
New G/L in SAP ERP
BI Reporting within New G/L
SAP Central Process Scheduler by Redwood
Closing Cockpit template and task list-- Demo
Closing Cockpit ? More Quality and Speed at

Less Cost
Cost Reduction
Decreased TCO ? one closing solution for all
closing activities
Improved efficiency
User productivity
Single point of entry for all closing activities
Perfect overview of closing status

Easy communication
Quality and Speed
Acceleration of closing process
Compliance
Transparency
Agenda
Unit
1
Summary
Further Informationen on New GL and New GL

Migration Service
You will find further information about the New GL Migration
Service
On
the SAP Service Market Place under the following link:

http://service.sap.com/GLMIG
See also Migration Guide on this page
In
OSS note no. 812919 (and related ones)
If you have further questions or want to order the service, please send an email to
NewGLMigration@sap.com
You will find further information about the New General Ledger in
SAP ERP:
On
the SAP Service Market Place under the following link:

http://service.sap.com/gl
Additional SAP New GL Offerings

Additional SAP Consulting offering:
NewGL
implementation consulting (please contact your local subsidiary)

Review of New GL blueprint and project plan (please contact your local subsidiary)
Chart of account conversion (System Landscape Optimization service,
http://service.sap.com/slo)
Depreciation area change (System Landscape Optimization service,
Fiscal year change (System Landscape Optimization service,
Additional SAP Solution Support offering

SAP
Safeguarding program: to ensure technical robustness of your solution

(http://service.sap.com/safeguarding)
SAP Solution Management Optimization Services: to keep your SAP solution
running optimally (http://service.sap.com/smo)
SAP ERP 6.0 RKT Web Site --- SAP ERP link to Financial and Management
Accounting RKT learning maps (https://service.sap.com/rkt)
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SAP ERP6.0 Financials Starting New GL For Use

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SAP ERP6.0 Financials Starting New GL For Use

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SAP ERP 6.

Why New Financial Accounting?

New General Ledgers Accounting

Fast Closing ? Intercompany Reconciliation

Fast Closing ? Closing Cockpit

Why New Financial Accounting?

New General Ledgers Accounting

Fast Closing ? Intercompany Reconciliation

Fast Closing ? Closing Cockpit

SAP R/3 FI/CO is a proven track

But why New

Real time accounting

Data output & Reporting

Our Customers Face Accelerated Change

Role of Financial Management has changed

Planners and Strategists

Transformation of CFO Focus and Importance

Optimize financial structure

Efficient, standardized core

Source: CFO Magazine

translates into technology priorities

Core processes and business support are the main

Gartner CFO system priorities through 2009 **

Automate finance processes

Implement Corporate performance

management applications to provide

Streamline information architecture

that has strong data integration

Sources: *Economist intelligence unit survey, April 2006

**Gartner CFO system priorities through 2009, published August 2006

Now we come to the SAP ERP Financial

effectiveness of all operational

reporting, accuracy and timeliness of

control & compliance across the entire

SAP ERP offering for Financial Management

Ensure Compliance & Mitigate Risk

Accounting and Tax Compliance

Treasury & Risk Management

Why New Financial Accounting?

New General Ledgers Accounting

Fast Closing ? Intercompany Reconciliation

Fast Closing ? Closing Cockpit

Market requirements & Motivation for New

SAP New General Ledger ? Global single

Enhance period-end closing process efficiency

Multiple accounting and reporting options

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Parallel general ledgers for multiple GAAPs valuation

General Ledger in SAP R/3 Enterprise and SAP

Profit Center Ledger

General Ledger in SAP ERP

Advantages of the New G/L ? Overview

Flexibility delivered in new G/L via expanded data structure enhancing

The real-time document split (Online Split) allows financial data

You can run real-time CO FI integration , which accelerate the

Single financial data storage optimize the maintenance efforts and

Advantages in Detail ? Expanded Data

Summary table FAGLFLEXT

Segment for seg.report.

Extra coding blocks -- Demo

Advantages in Detail ? Document Split 1

Business case: vendor invoice