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AM 225

BACHELOR OF CORPORATE ADMINISTRATION


WORKSHOP
I

PROCEDURE AND DOCUMENTATION FOR AN ISSUE OF SHARES OF A PRIVATE COMPANY

ADM 657
COMPANY SECRETARIAL PRACTICE

WORKSHOP I
PROCEDURE AND DOCUMENTATION FOR AN ISSUE OF SHARES OF A PRIVATE COMPANY

ISSUE OF SHARES
Learning Outcomes:
At the end of the session students:

will be able prepare the documents required for the issue of shares in a private company.

Exercise
a)

Prepare letter to take up shares by the shareholders who have agreed to take up the shares allotted to
him/her.
b) Prepare resolutions to give specific authority to issue shares to directors and to give approval for the
allotment of shares to shareholders concerned.
c) Prepare the documents to be lodged with CCM after the allotment of shares.
d) Update the Register of Members and Register of Directors Shareholdings.

MOTION FIXO SDN. BHD. (797697 V)


(Incorporated in Malaysia)
MEMBERS RESOLUTION IN WRITING PURSUANT TO SECTION 152A OF THE
COMPANIES ACT, 1965
AUTHORITY TO ISSUE SHARES
We, the undersigned, being all the members of the company for the time being, entitled to
receive notice of, and to attend and vote at the general meetings of the Company, do hereby
RESOLVED:
THAT the Directors be and are hereby authorised pursuant to Section 132D of the
Companies Act, 1965 to issue and allot 1,000,000 ordinary shares of RM1.00 each in capital
of the company to the following allottees in proportion to the amount as set against their
respective names upon such terms and conditions as the Directors may in their absolute
discretion deem fit:
Allottees
Ms. Nurmalina Bt Badrul Azmi
Ms. Mastura Bt Mohd Asri

No. of Shares
(250,000)
(250,000)

Dated this 30th day of September 2014

MEMBERS:

Malina

Mastura

(Ms. Nurmalina Bt Badrul Azmi)

..
(Ms. Mastura Bt Mohd Asri)

MOTION FIXO SDN. BHD. (797697 V)


(Incorporated in Malaysia)
DIRECTORS RESOLUTION IN WRITING PURSUANT TO ARTICLE 90 OF THE
COMPANYS ARTICLES OF ASSOCIATION

ALLOTMENT OF SHARES
RESOLVED:
THAT 1,000,000 shares of RM1 each fully paid on allotment be and are hereby allotted to
the following allottees in proportion to the amount as set against their respective names and
that the Secretary be and is hereby authorised to issue the necessary share certificates and
affix the Companys common seal thereon upon confirmation that all subscription moneys
have been received by the Company:
Allottees

No. of Shares

Ms. Nurmalina Bt Badrul Azmi


Ms. Mastura Bt Mohd Asri

(250,000)
(250,000)

Share Certificate No.


003
004

Dated this 1st day of October 2014

.
DIRECTORS:

Malina

(Ms. Nurmalina Bt Badrul Azmi)

Mastura
..
(Ms. Mastura Bt Mohd Asri)

To the Board of Directors


MOTION FIXO SDN. BHD.
07-32, Tingkat 5,
Pusat Perniagaan Worldwide Seksyen 13,
Shah Alam, Selangor Darul Ehsan

I/We hereby agree to take up 250,000 shares of RM1 each in the capital of Motion Fixo Sdn.
Bhd. and enclose a cheque for RM250,000 being full payment for the said shares.
I/We agree to take up the said shares subject to the Memorandum and Articles of Association
of the company and authorize the directors to enter my/our name(s) in the register of
members as holder of the said shares.
I/We further confirm that this agreement to take up shares is irrevocable.
Detailed hereunder are my/our particulars:
Name: Nurmalina Bt Badrul Azmi
NRIC/Passport/Company No.: 920109-14-5628
Nationality (for individual)/place of
Race (for Malaysian) : Malay
Incorporation (for corporation) : Malaysian
Address: No. 48, Jalan Sentosa 44, Taman Bunga Melor, Klang, Selangor.
(For Body Corporate) please tick () the appropriate box:
controlled by Malays and Natives
controlled by Malaysian Citizen who are non-Malays and non-Natives
controlled by non-Malaysian Citizen

Dates this 29th day of September 2014

Malina
.
Ms. Nurmalina Bt Badrul Azmi

(*Note: In the case of body corporate, this form shall be executed under its common seal.)

To the Board of Directors


MOTION FIXO SDN. BHD.
07-32, Tingkat 5,
Pusat Perniagaan Worldwide Seksyen 13,
Shah Alam, Selangor Darul Ehsan

I/We hereby agree to take up 250,000 shares of RM1 each in the capital of Motion Fixo Sdn.
Bhd. and enclose a cheque for RM250,000 being full payment for the said shares.
I/We agree to take up the said shares subject to the Memorandum and Articles of Association
of the company and authorize the directors to enter my/our name(s) in the register of
members as holder of the said shares.
I/We further confirm that this agreement to take up shares is irrevocable.
Detailed hereunder are my/our particulars:
Name: Mastura Bt Mohd Asri
NRIC/Passport/Company No.: 920820-06-5558
Nationality (for individual)/place of
Race (for Malaysian) : Malay
Incorporation (for corporation) : Malaysian
Address: No. 14, Jalan PS 4/19, Taman Pinggiran Senawang, Seremban, Negeri Sembilan.
(For Body Corporate) please tick () the appropriate box:
controlled by Malays and Natives
controlled by Malaysian Citizen who are non-Malays and non-Natives
controlled by non-Malaysian Citizen

Dates this 29th day of September 2014

Mastura
.
DISERAHKAN OLEH :
MM EXCELLENT MANAGEMENT SDN. BHD.
07-32, TINGKAT 5, PUSAT PERNIAGAAN
WORLDWIDE SEKSYEN 13, SHAH ALAM,
SELANGOR DARUL EHSAN
TEL : 03 - 5510 9892
FAK : 03 - 5519 9592
RUJ. KAMI :
BERKAITAN : SERAHSIMPANDOKUMEN/
PERMOHONAN
NAMA SYARIKAT : MOTION FIXO SDN. BHD.
NO. RUJUKAN :

Ms.Mastura Bt Mohd Asri

(*Note: In the case of body corporate, this form shall


be executed under its common seal.)

SURUHANJAYA SYARIKAT MALAYSIA


TINGKAT 2, 10-18, PUTRA PLACE
100 JALAN PUTRA,
50622 KUALA LUMPUR

Tarikh: 01/10/2014

Tuan,
( ) Bersama-sama ini disertakan dokumen/permohonan untuk pendaftaran/kelulusan mengikut
kategori berikut ( Sila di tempat berkenaan)

Gadaian
Penerimaan
Penggulungan (Winding Up)
( ) Winding-up By Court Order
( ) Winding-up By Members (Voluntary)
( ) Winding-up By Creditors (Voluntary)
( ) Strike Off (Section 308) Statutory Declaration (SD)
( ) Cessation of Foreign Company
Dokumen Am
Lesen Setiausaha Syarikat
Juruaudit Syarikat
Lain-Lain Dokumen*

( ) Dengan ini dikembalikan dokumen berikut setelah dipinda seperti yang dikehendaki dalam surat
tuan bertarikh ________________

Dokumen**

Tarikh Dokumen

FORM 11
FORM 24

01/10/2014
01/10/2014

Event Date***

Bayaran

28/10/2014
28/10/2014

Disertakan bayaran sebanyak RM ________________ (Tunai/Wang Pos/Kiriman Wang/ Cek/Bank Draft


No......)
Tandatangan:

Syuhada
Syuhada Binti Ahmad (LS 000835)

*
**
***

Sila di tempat berkenaan.


Sila di tempat berkaitan dan nyatakan butirannya seperti dalam Jadual A atau B.
Sekiranya bukan borang ditetapkan (not prescribe form) sila nyatakan butiran dokumen tersebut.
Nyatakan tarikh peristiwa seperti tarikh pelantikan, pemecatan, perubahan, resolusi dll..

DISERAHKAN OLEH :
MM EXCELLENT MANAGEMENT SDN. BHD.
07-32, TINGKAT 5, PUSAT PERNIAGAAN
WORLDWIDE SEKSYEN 13, SHAH ALAM,
SELANGOR DARUL EHSAN
TEL : 03 - 5510 9892
FAK : 03 - 5519 9592
RUJ. KAMI :
BERKAITAN : SERAHSIMPANDOKUMEN/
PERMOHONAN
NAMA SYARIKAT : MOTION FIXO SDN. BHD.
NO. RUJUKAN :

SURUHANJAYA SYARIKAT MALAYSIA


TINGKAT 2, 10-18, PUTRA PLACE
100 JALAN PUTRA,
50622 KUALA LUMPUR

Tarikh: 01/10/2014

Tuan,
( ) Bersama-sama ini disertakan dokumen/permohonan untuk pendaftaran/kelulusan mengikut
kategori berikut ( Sila di tempat berkenaan)

Gadaian
Penerimaan
Penggulungan (Winding Up)
( ) Winding-up By Court Order
( ) Winding-up By Members (Voluntary)
( ) Winding-up By Creditors (Voluntary)
( ) Strike Off (Section 308) Statutory Declaration (SD)
( ) Cessation of Foreign Company
Dokumen Am
Lesen Setiausaha Syarikat
Juruaudit Syarikat
Lain-Lain Dokumen*

( ) Dengan ini dikembalikan dokumen berikut setelah dipinda seperti yang dikehendaki dalam surat
tuan bertarikh ________________

Dokumen**
FORM 11
FORM 24

Tarikh Dokumen
01/10/2014
01/10/2014

Event Date***

Bayaran

28/10/2014
28/10/2014

Disertakan bayaran sebanyak RM ________________ (Tunai/Wang Pos/Kiriman Wang/ Cek/Bank Draft


No......)
Tandatangan:

*
**
***

Sila di tempat berkenaan.


Sila di tempat berkaitan dan nyatakan butirannya seperti dalam Jadual A atau B.
Sekiranya bukan borang ditetapkan (not prescribe form) sila nyatakan butiran dokumen tersebut.
Nyatakan tarikh peristiwa seperti tarikh pelantikan, pemecatan, perubahan, resolusi dll..

FORM 11
Companies Act, 1965
Section 154(1) (a)
Section 152(7)
Company No.
797697 V
NOTICE OF RESOLUTION
MOTION FIXO SDN. BHD.
To the Registrar of Companies,
At a general meeting of the members of MOTION FIXO SDN. BHD. duly convened
and held at 07-32, Tingkat 5, Pusat Perniagaan Worldwide Seksyen 13, Shah Alam, Selangor
Darul Ehsan on the 28th day of October, 2014 the *special/ordinary resolution set out
*below/*in the annexure marked with the letter A and signed by me for the purposes of
identification /was *duly passed/*agreed to.
(set out copy of resolution here if it is not annexed)

Dated this 1st day of October, 2014

Syuhada
Syuhada Binti Ahmad (LS000835)
Company Secretary

_______________________________________________________________________________
*Strike out whichever is inapplicable.
Where the copy of the resolution is annexed, the annexure is to be endorsed as follows: This is the annexure marked A referred to in the
notice of resolution signed by me on the ..day of..,20.

Lodged By :

MM Excellent Management Sdn. Bhd.


07-32, tingkat 5, Pusat Perniagaan Worldwide Seksyen 13, Shah Alam.
03 - 5510 9892
mm.excellent.management@gmail.com

FORM 24
Companies Act, 1965
Section 54(1)
Company No.
797697 V
RETURN OF ALLOTMENT OF SHARES
MOTION FIXO SDN. BHD.
The shares referred to in this return were allotted (1)*on the 1st day of October, 2014/
*between theday of..,20and the ..day of,20
Details of Shares
2
( )Shares Allotted
Other kinds
(Specify
Preference Ordinary
class)
1. For cash consideration :
(a) Number of shares.

500,000

(b) Nominal amount of each shares RM

1.00

(c) Amount (if any) paid on each sharesRM

1.00

(d) Amount (if any) due and payable on each


share..............................RM

NIL

(e) Amount of premium paid or payable on


each share......RM

NIL

2. For consideration other than cash :


(a) Number of shares..

NIL

(b) Nominal amount of each share...RM

NIL

(c) Amount to be treated as paid on each of the


shares so allotted.....RM

NIL

(d) Amount of premium treated as paid up on


each shareRM

NIL

(3)(e) The consideration for which the shares have


been so allotted is as follows:

Company No.
797697 V
4.

(4)Particulars of the allottees of the shares so allotted and the number and classes of shares allotted to them are as follows:

Full Name and Address


NURMALINA BT
BADRUL AZMI
NO. 48, JALAN SENTOSA
44, TAMAN BUNGA
MELOR, 41050 KLANG,
SELANGOR D.E
MASTURA BT MOHD
ASRI
NO. 14, JALAN PS 4/19,
TAMAN PINGGIRAN
SENAWANG, NEGERI
SEMBILAN

Nationality/
Race

Number of Shares Allotted


Preference
Ordinary
Cash
Otherwise
Cash
Otherwise

I.C. No./
Passport No.

Other Kinds
Cash
Otherwise

MALAYSIAN/ 920109-14-5628
MALAY

250,000

MALAYSIAN/ 920820-06-5558
MALAY

250,000

500,000

Dated this 1st day of October, 2014

Malina
..

Director
Nurmalina Bt Badrul Azmi

Syuhada
..

Company Secretary
Syuhada Binti Ahmad
(LS 000835)

Company No.
797697 V

Certificate to be given by all Companies

A certificate in the form set out hereunder shall be given by a director and a secretary of every company and
annexed to this form.
CERTIFICATE
We hereby certify in relation to MOTION FIXO SDN. BHD. that
(a)

The shares referred to in this return were allotted pursuant to a resolution of the *director/*members made on
1st October 2014
(b) The shared so allotted do not exceed the authorized capital of the company which is RM 1,000,000 divided
into 1,000,000 shares of RM1.00 each.
(c)* the allottees have agreed and have not withdrawn their agreement to take up the shares so allotted;
(c)* the shares were allotted to the allottees on applications received from them for shares in the company;
(c)* the shares were allotted as fully paid bonus shares to the existing shareholders;
(d) the total issued capital of the company now stands at 500,000 shares of RM 1.00 each and the paid-up capital
is RM600,000.00; and
(e)* (*) by virtue of section 54 (2) paragraph 3 of this form is not completed as :
(i) The company has more than five hundred members;
(ii) The company keeps its principle share register at a place within twenty-five kilometers of the office of
the Registrar of Companies.;
(iii) The company provides reasonable accommodation and facilities for persons to inspect and take copies
of its list of members and its particulars of shares transferred;
*(iv) The shares referred to in this return were allotted for cash;
*(iv) The shares referred to in this return were allotted for a consideration other than cash and the number of
persons to whom the shares have been allotted exceeds five hundred; and
(v) (a) the number of shares allotted to citizens who are Malays and
Natives
..
..
(b) the number of shares allotted to citizens who are non-Malays
and non-Natives
..
(c) the number of shares allotted to non-citizens

(d) the number of shares allotted to bodies corporate controlled by


citizens who are Malays and Natives

(e) the number of shares allotted to bodies corporate controlled by


citizens who are non-Malays and non-Natives
..
..
(f) the number of shares allotted to bodies corporate controlled by
non-citizens

TOTAL: ..
Dated this 1st day of October, 2014

Syuhada

Malina
..
Nurmalina Bt Badrul Azmi
Director
Lodged By:

Syuhada Binti Ahmad


Company Secretary
(LS 000835)

MM Excellent Management Sdn. Bhd.


07-32, tingkat 5, Pusat Perniagaan Worldwide Seksyen 13, Shah Alam.
03 - 5510 9892
mm.excellent.management@gmail.com

REGISTER OF MEMBERS
Name

: Nurmalina Binti Badrul Azmi

Folio

: 01

Old I/C No

: Nil

Sex

: Female

Date of Birth

: 09/01/1992

I/C/Passport : 920109-14-5628
Address

: No. 48, Jalan Sentosa 44, Taman Bunga Melor, Klang.

Nationality / Race

: Malaysian/Malay

Occupation

: Businesswoman

Date entered as a member : 01/05/2014


Date ceased to be a member: Nil
Page
Date

01/05/

Folio

Shares

Consideration

Share

Allot.

Cert.

No.

Number
001

A1

01

CASH

003

A2

01

249,999

CASH

250,000

Acquired

Date

Trans.

Foli

Shares

No

Transferred

Consideration

:1

Balance

2014
01/10/
2014

REGISTER OF MEMBERS

Name

: Mastura Binti Mohd Asri

Folio

: 02

Old I/C No

: Nil

Sex

: Female

Date of Birth

: 20/08/1992

I/C/Passport : 920820-06-5558
Address

: No. 14, Jalan Ps 4/19, Taman Pinggiran Senawang, Negeri SembilanNationality / Race
Occupation

: Malaysian/Malay
: Businesswoman

Date entered as a member : 01/05/2014


Date ceased to be a member: Nil
Page
Date

01/05/

Folio

Shares

Consideration

Share

Allot.

Cert.

No.

Number
002

A1

02

CASH

004

A2

02

249,999

CASH

250,000

Acquired

Date

Trans.
No

Folio

Shares

Consideration

:1
Balance

Transferred

2014
01/10/
2014

REGISTER OF DIRECTORS SHAREHOLDINGS PURSUANT TO SECTION 134 OF THE COMPANIES ACT, 1965.
MOTION FIXO SDN. BHD.
Page: 1
INTEREST/RIGHT
ACQUIRED

Description
Ordinary
Shares

Amount
1

How HeldHolder, in
Trust, Right
become Holder
Holder

249,999

Ordinary
Shares

250,000

Holder

1/10/2014

RM1.00

Shares

Holder

1/05/2014

RM1.00

Shares

249,999

Ordinary
Shares
Ordinary
Shares

249,999

Holder

1/10/2014

RM1.00

Stock Shares
Debentures
Shares

No of
Shares
1

Nurmalina Binti
Badrul Azmi

Shares

Mastura Bt Mohd
Asri
Mastura Bt Mohd
Asri

Name of Director
Nurmalina Binti
Badrul Azmi

Date of
Agreement
1/05/2014

Consideration
RM1.00

CEASATION OF
INTEREST/RIGHT

Date of
Agreement

Consideration

Remarks

MOTION FIXO SDN. BHD. (797697-V)

RM1,000,000 divided into 1,000,000 ordinary shares of RM1.00


Nurmalina Bt Badrul Azmi
No.48, Jalan Sentosa 44, Taman Bunga Melor, Klang, Selangor.
Ringgit Malaysia One Ringgit Each
Motion Fixo Sdn. Bhd.

October

2014

Malina

Ringgit Malaysia One


Two
Ringgit
Hundred
EachFifty Thousand (250,000) only

2014

Syuha
da

10th October

1st

One (1) each in Motion Fixo Sdn. Bhd.

Two Hundred and Fourty Nine Thousand (250,000) only

Nurmalin Bt Badrul Azmi


003 for Two hundred and Fifty Thousand (250,000units)

003

MOTION FIXO SDN. BHD. (797697-V)

003

004

No 14, Jln PS 4/19, Taman Pinggiran Senawang 71450, Seremban, Negeri Sembilan
Two Hundred Forty Nine Thousand and Nine Hundred Ninety-Nine only
Ringgit Malaysia One Ringgit Each
Motion Fixo Sdn. Bhd.

October

2014

2014

Mastur
Syuha
a
da

10th October

1st

Mastura Binti Mohd Asri


Two Hundred Forty Nine Thousand and
Nine Hundred Ninety-Nine only
Fully Paid

RM1,000,000 divided into 1,000,000 ordinary shares of RM1.00


Mastura Binti Mohd Asri

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