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ADM 657
COMPANY SECRETARIAL PRACTICE
WORKSHOP I
PROCEDURE AND DOCUMENTATION FOR AN ISSUE OF SHARES OF A PRIVATE COMPANY
ISSUE OF SHARES
Learning Outcomes:
At the end of the session students:
will be able prepare the documents required for the issue of shares in a private company.
Exercise
a)
Prepare letter to take up shares by the shareholders who have agreed to take up the shares allotted to
him/her.
b) Prepare resolutions to give specific authority to issue shares to directors and to give approval for the
allotment of shares to shareholders concerned.
c) Prepare the documents to be lodged with CCM after the allotment of shares.
d) Update the Register of Members and Register of Directors Shareholdings.
No. of Shares
(250,000)
(250,000)
MEMBERS:
Malina
Mastura
..
(Ms. Mastura Bt Mohd Asri)
ALLOTMENT OF SHARES
RESOLVED:
THAT 1,000,000 shares of RM1 each fully paid on allotment be and are hereby allotted to
the following allottees in proportion to the amount as set against their respective names and
that the Secretary be and is hereby authorised to issue the necessary share certificates and
affix the Companys common seal thereon upon confirmation that all subscription moneys
have been received by the Company:
Allottees
No. of Shares
(250,000)
(250,000)
.
DIRECTORS:
Malina
Mastura
..
(Ms. Mastura Bt Mohd Asri)
I/We hereby agree to take up 250,000 shares of RM1 each in the capital of Motion Fixo Sdn.
Bhd. and enclose a cheque for RM250,000 being full payment for the said shares.
I/We agree to take up the said shares subject to the Memorandum and Articles of Association
of the company and authorize the directors to enter my/our name(s) in the register of
members as holder of the said shares.
I/We further confirm that this agreement to take up shares is irrevocable.
Detailed hereunder are my/our particulars:
Name: Nurmalina Bt Badrul Azmi
NRIC/Passport/Company No.: 920109-14-5628
Nationality (for individual)/place of
Race (for Malaysian) : Malay
Incorporation (for corporation) : Malaysian
Address: No. 48, Jalan Sentosa 44, Taman Bunga Melor, Klang, Selangor.
(For Body Corporate) please tick () the appropriate box:
controlled by Malays and Natives
controlled by Malaysian Citizen who are non-Malays and non-Natives
controlled by non-Malaysian Citizen
Malina
.
Ms. Nurmalina Bt Badrul Azmi
(*Note: In the case of body corporate, this form shall be executed under its common seal.)
I/We hereby agree to take up 250,000 shares of RM1 each in the capital of Motion Fixo Sdn.
Bhd. and enclose a cheque for RM250,000 being full payment for the said shares.
I/We agree to take up the said shares subject to the Memorandum and Articles of Association
of the company and authorize the directors to enter my/our name(s) in the register of
members as holder of the said shares.
I/We further confirm that this agreement to take up shares is irrevocable.
Detailed hereunder are my/our particulars:
Name: Mastura Bt Mohd Asri
NRIC/Passport/Company No.: 920820-06-5558
Nationality (for individual)/place of
Race (for Malaysian) : Malay
Incorporation (for corporation) : Malaysian
Address: No. 14, Jalan PS 4/19, Taman Pinggiran Senawang, Seremban, Negeri Sembilan.
(For Body Corporate) please tick () the appropriate box:
controlled by Malays and Natives
controlled by Malaysian Citizen who are non-Malays and non-Natives
controlled by non-Malaysian Citizen
Mastura
.
DISERAHKAN OLEH :
MM EXCELLENT MANAGEMENT SDN. BHD.
07-32, TINGKAT 5, PUSAT PERNIAGAAN
WORLDWIDE SEKSYEN 13, SHAH ALAM,
SELANGOR DARUL EHSAN
TEL : 03 - 5510 9892
FAK : 03 - 5519 9592
RUJ. KAMI :
BERKAITAN : SERAHSIMPANDOKUMEN/
PERMOHONAN
NAMA SYARIKAT : MOTION FIXO SDN. BHD.
NO. RUJUKAN :
Tarikh: 01/10/2014
Tuan,
( ) Bersama-sama ini disertakan dokumen/permohonan untuk pendaftaran/kelulusan mengikut
kategori berikut ( Sila di tempat berkenaan)
Gadaian
Penerimaan
Penggulungan (Winding Up)
( ) Winding-up By Court Order
( ) Winding-up By Members (Voluntary)
( ) Winding-up By Creditors (Voluntary)
( ) Strike Off (Section 308) Statutory Declaration (SD)
( ) Cessation of Foreign Company
Dokumen Am
Lesen Setiausaha Syarikat
Juruaudit Syarikat
Lain-Lain Dokumen*
( ) Dengan ini dikembalikan dokumen berikut setelah dipinda seperti yang dikehendaki dalam surat
tuan bertarikh ________________
Dokumen**
Tarikh Dokumen
FORM 11
FORM 24
01/10/2014
01/10/2014
Event Date***
Bayaran
28/10/2014
28/10/2014
Syuhada
Syuhada Binti Ahmad (LS 000835)
*
**
***
DISERAHKAN OLEH :
MM EXCELLENT MANAGEMENT SDN. BHD.
07-32, TINGKAT 5, PUSAT PERNIAGAAN
WORLDWIDE SEKSYEN 13, SHAH ALAM,
SELANGOR DARUL EHSAN
TEL : 03 - 5510 9892
FAK : 03 - 5519 9592
RUJ. KAMI :
BERKAITAN : SERAHSIMPANDOKUMEN/
PERMOHONAN
NAMA SYARIKAT : MOTION FIXO SDN. BHD.
NO. RUJUKAN :
Tarikh: 01/10/2014
Tuan,
( ) Bersama-sama ini disertakan dokumen/permohonan untuk pendaftaran/kelulusan mengikut
kategori berikut ( Sila di tempat berkenaan)
Gadaian
Penerimaan
Penggulungan (Winding Up)
( ) Winding-up By Court Order
( ) Winding-up By Members (Voluntary)
( ) Winding-up By Creditors (Voluntary)
( ) Strike Off (Section 308) Statutory Declaration (SD)
( ) Cessation of Foreign Company
Dokumen Am
Lesen Setiausaha Syarikat
Juruaudit Syarikat
Lain-Lain Dokumen*
( ) Dengan ini dikembalikan dokumen berikut setelah dipinda seperti yang dikehendaki dalam surat
tuan bertarikh ________________
Dokumen**
FORM 11
FORM 24
Tarikh Dokumen
01/10/2014
01/10/2014
Event Date***
Bayaran
28/10/2014
28/10/2014
*
**
***
FORM 11
Companies Act, 1965
Section 154(1) (a)
Section 152(7)
Company No.
797697 V
NOTICE OF RESOLUTION
MOTION FIXO SDN. BHD.
To the Registrar of Companies,
At a general meeting of the members of MOTION FIXO SDN. BHD. duly convened
and held at 07-32, Tingkat 5, Pusat Perniagaan Worldwide Seksyen 13, Shah Alam, Selangor
Darul Ehsan on the 28th day of October, 2014 the *special/ordinary resolution set out
*below/*in the annexure marked with the letter A and signed by me for the purposes of
identification /was *duly passed/*agreed to.
(set out copy of resolution here if it is not annexed)
Syuhada
Syuhada Binti Ahmad (LS000835)
Company Secretary
_______________________________________________________________________________
*Strike out whichever is inapplicable.
Where the copy of the resolution is annexed, the annexure is to be endorsed as follows: This is the annexure marked A referred to in the
notice of resolution signed by me on the ..day of..,20.
Lodged By :
FORM 24
Companies Act, 1965
Section 54(1)
Company No.
797697 V
RETURN OF ALLOTMENT OF SHARES
MOTION FIXO SDN. BHD.
The shares referred to in this return were allotted (1)*on the 1st day of October, 2014/
*between theday of..,20and the ..day of,20
Details of Shares
2
( )Shares Allotted
Other kinds
(Specify
Preference Ordinary
class)
1. For cash consideration :
(a) Number of shares.
500,000
1.00
1.00
NIL
NIL
NIL
NIL
NIL
NIL
Company No.
797697 V
4.
(4)Particulars of the allottees of the shares so allotted and the number and classes of shares allotted to them are as follows:
Nationality/
Race
I.C. No./
Passport No.
Other Kinds
Cash
Otherwise
MALAYSIAN/ 920109-14-5628
MALAY
250,000
MALAYSIAN/ 920820-06-5558
MALAY
250,000
500,000
Malina
..
Director
Nurmalina Bt Badrul Azmi
Syuhada
..
Company Secretary
Syuhada Binti Ahmad
(LS 000835)
Company No.
797697 V
A certificate in the form set out hereunder shall be given by a director and a secretary of every company and
annexed to this form.
CERTIFICATE
We hereby certify in relation to MOTION FIXO SDN. BHD. that
(a)
The shares referred to in this return were allotted pursuant to a resolution of the *director/*members made on
1st October 2014
(b) The shared so allotted do not exceed the authorized capital of the company which is RM 1,000,000 divided
into 1,000,000 shares of RM1.00 each.
(c)* the allottees have agreed and have not withdrawn their agreement to take up the shares so allotted;
(c)* the shares were allotted to the allottees on applications received from them for shares in the company;
(c)* the shares were allotted as fully paid bonus shares to the existing shareholders;
(d) the total issued capital of the company now stands at 500,000 shares of RM 1.00 each and the paid-up capital
is RM600,000.00; and
(e)* (*) by virtue of section 54 (2) paragraph 3 of this form is not completed as :
(i) The company has more than five hundred members;
(ii) The company keeps its principle share register at a place within twenty-five kilometers of the office of
the Registrar of Companies.;
(iii) The company provides reasonable accommodation and facilities for persons to inspect and take copies
of its list of members and its particulars of shares transferred;
*(iv) The shares referred to in this return were allotted for cash;
*(iv) The shares referred to in this return were allotted for a consideration other than cash and the number of
persons to whom the shares have been allotted exceeds five hundred; and
(v) (a) the number of shares allotted to citizens who are Malays and
Natives
..
..
(b) the number of shares allotted to citizens who are non-Malays
and non-Natives
..
(c) the number of shares allotted to non-citizens
TOTAL: ..
Dated this 1st day of October, 2014
Syuhada
Malina
..
Nurmalina Bt Badrul Azmi
Director
Lodged By:
REGISTER OF MEMBERS
Name
Folio
: 01
Old I/C No
: Nil
Sex
: Female
Date of Birth
: 09/01/1992
I/C/Passport : 920109-14-5628
Address
Nationality / Race
: Malaysian/Malay
Occupation
: Businesswoman
01/05/
Folio
Shares
Consideration
Share
Allot.
Cert.
No.
Number
001
A1
01
CASH
003
A2
01
249,999
CASH
250,000
Acquired
Date
Trans.
Foli
Shares
No
Transferred
Consideration
:1
Balance
2014
01/10/
2014
REGISTER OF MEMBERS
Name
Folio
: 02
Old I/C No
: Nil
Sex
: Female
Date of Birth
: 20/08/1992
I/C/Passport : 920820-06-5558
Address
: No. 14, Jalan Ps 4/19, Taman Pinggiran Senawang, Negeri SembilanNationality / Race
Occupation
: Malaysian/Malay
: Businesswoman
01/05/
Folio
Shares
Consideration
Share
Allot.
Cert.
No.
Number
002
A1
02
CASH
004
A2
02
249,999
CASH
250,000
Acquired
Date
Trans.
No
Folio
Shares
Consideration
:1
Balance
Transferred
2014
01/10/
2014
REGISTER OF DIRECTORS SHAREHOLDINGS PURSUANT TO SECTION 134 OF THE COMPANIES ACT, 1965.
MOTION FIXO SDN. BHD.
Page: 1
INTEREST/RIGHT
ACQUIRED
Description
Ordinary
Shares
Amount
1
How HeldHolder, in
Trust, Right
become Holder
Holder
249,999
Ordinary
Shares
250,000
Holder
1/10/2014
RM1.00
Shares
Holder
1/05/2014
RM1.00
Shares
249,999
Ordinary
Shares
Ordinary
Shares
249,999
Holder
1/10/2014
RM1.00
Stock Shares
Debentures
Shares
No of
Shares
1
Nurmalina Binti
Badrul Azmi
Shares
Mastura Bt Mohd
Asri
Mastura Bt Mohd
Asri
Name of Director
Nurmalina Binti
Badrul Azmi
Date of
Agreement
1/05/2014
Consideration
RM1.00
CEASATION OF
INTEREST/RIGHT
Date of
Agreement
Consideration
Remarks
October
2014
Malina
2014
Syuha
da
10th October
1st
003
003
004
No 14, Jln PS 4/19, Taman Pinggiran Senawang 71450, Seremban, Negeri Sembilan
Two Hundred Forty Nine Thousand and Nine Hundred Ninety-Nine only
Ringgit Malaysia One Ringgit Each
Motion Fixo Sdn. Bhd.
October
2014
2014
Mastur
Syuha
a
da
10th October
1st