Saudi Aramco

Safety Management Guide

Facility Safety Orientation

Guide Number 07-001-2007

Table of Contents
1.

Purpose ..................................................................................... 1

2.

General Overview...................................................................... 1

3.

Sample Program Materials ........................................................ 1

Attachments
A1

Sample Industrial Facility Safety Orientation Program .............. 2

A2

Industrial Facility Safety Orientation Process Flowchart............ 3

A3

Emergency Response and Safety Handouts............................. 4

A4

Safety Orientation Session Topics and Attendee Form ............. 5

Prepared by the Loss Prevention Department

January 14, 2007

Facility Safety Orientation Guide

1. PURPOSE
This Safety Management Guide is intended to assist managers in meeting their responsibilities as
outlined in Element 1 of the Saudi Aramco Safety Management System (SMS) manual to
communicate safety rules and standards to all employees and contractors and to visibly
demonstrate the priority of safety in their organization. This guide will assist Saudi Aramco
proponent organizations in implementing a safety orientation program for personnel entering their
facility or project site for the first time, in order to meet the expectations of the SMS, including
Element 3 (communication of safety concerns, emergency response, and contact information) and
Element 7 (contractor safety orientation).
NOTE: This safety orientation program does not constitute and is not to be used in lieu of overall
orientation program for new employees, as required per Element 4 of the SMS.
2. GENERAL OVERVIEW
A safety orientation is to be provided for all newcomers as follows. Newcomers are defined as Saudi
Aramco employees, contractor employees, government employees (i.e., ISF, Coast Guard) and
unescorted visitors who have not previously attended the facilitys safety orientation.

For industrial facilities (Saudi Aramco red plant ID card required for access) and project sites
therein, the proponent/facility owner is to ensure that all newcomers have completed their
facilitys safety orientation before entering their facility. One method to control this is to require a
safety orientation before approving the newcomers Saudi Aramco plant ID card or temporary
pass, in accordance with the recommended process flowchart in Attachment A2.
NOTE: A proponent organization may approve the plant ID request for those individuals who
have a valid reason for not attending the facilitys safety orientation before plant ID approval (i.e.,
remote location or need plant ID access to numerous facilities). In this case, the proponent needs
to ensure that the employee attends the facilitys safety orientation upon first arrival at the facility.

For construction/maintenance work in non-industrial areas, the proponent is to ensure that safety
orientations are conducted for all newcomers.

For grassroots construction project sites, Project Management is to ensure that safety orientations
are conducted for all newcomers to these project sites.

3. SAMPLE PROGRAM MATERIALS

Attachment A1 of this Guide is a sample safety orientation program that can be used by industrial
facilities to develop their own safety orientation program. Project Management and proponents for
non-industrial areas will need to adapt this sample program to suit their own needs.
The Loss Prevention Department Intranet website ( http://lp.aramco.com.sa ) contains a
downloadable Microsoft PowerPoint presentation template covering key safety requirements.
This presentation template is intended to be modified by each proponent organization to suit their
own site-specific safety requirements and procedures. Proponents can use one safety orientation
presentation for all newcomers, different presentations for Saudi Aramco employees than for
contractor employees, or even develop a specific safety orientation for certain activities, i.e. shutdowns. Please contact your area Loss Prevention office for more information and assistance.

Guide Number 07-001-2007

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Facility Safety Orientation Guide

Issued: January 14, 2007

Attachment A1

Sample Industrial Facility Safety Orientation Program

1.

Purpose
To make all newcomers aware of potential
safety hazards and expected safe behavior
before entering this facility, and to convey
the message that we strive to maintain the
highest levels of safety.

2.

Newcomers And Visitors

2.1

Newcomers are defined as Saudi Aramco/

contractor/government
employees
and
unescorted visitors who have not previously
attended this facilitys safety orientation.

2.2

All newcomers shall attend this facilitys

safety orientation before entering.

2.3

Escorted visitors (who will be accompanied

at all times) shall be given an Emergency
Response Pocket Card (see Attachment A3)
by their escort, who will also provide a brief
explanation of the topics on this card.

3.

Proponent Responsibilities
(assigned to specific individuals or teams)

3.1

Develop a comprehensive and site-specific

safety orientation program, including
customized presentation(s) and/or video(s), a
Site-Specific Safety Card and Emergency
Response Pocket Card (see Attachment A3),
and review tests.

3.2

Provide an adequate facility for conducting

safety orientation sessions.

3.3

Schedule, communicate, and conduct safety

orientation sessions, including as requested
by Saudi Aramco contractor liaison
organizations (i.e., PMT, Contracts Admin.
Unit).

3.4

If necessary, authorize attendees temporary

access to the safety orientation location.

3.5

Provide Industrial Security with Emergency

Response Pocket Cards to give visitors when
they sign in at the security gate, if feasible.

Guide Number 07-001-2007

3.6

Provide copies of Emergency Response

Pocket Card, Site-Specific Safety Card, and
Safety Handbook to session attendees.

3.7

Announce at the beginning and administer at

the end of each session a short graphicallybased review test. Give attendees who pass
this test a signed personal pocket card (with
their name and badge or government number)
to indicate successful completion.

3.8

Implement control measures to verify if/when

a person has received a safety orientation and
to ensure that all newcomers receive an
orientation before entering this facility, in
accordance with the Industrial Facility Safety
Orientation Flowchart (see Attachment A2).

3.9

Maintain records/database of each safety

orientation session, including topics covered
and attendee signatures (see Attachment A4).

3.10 Provide Saudi Aramco contractor liaison

organizations (i.e., PMT, Contracts Admin.
Unit) with copies of attendance sheets for
forwarding to the contractor company.
3.11 Require contractors to provide translation of
the safety orientation presentation and
materials as needed for their personnel.
3.12 Periodically review implementation of the
program for continuous improvement, and to
verify if a safety orientation has been provided
for all newcomers. Take corrective actions as
necessary.
4.

Training
All involved personnel shall be trained in this
program (see Attachment A2).

5.

Session Handouts
Emergency Response Pocket Card
Site-Specific Safety Card
Saudi Aramco Safety Handbook
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Facility Safety Orientation Guide

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Attachment A2

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Attachment A3
EMERGENCY RESPONSE POCKET CARD
An Emergency Response Pocket Card is to be developed by each proponent organization and given to all
newcomers at their safety orientation. Escorted visitors are to be given an Emergency Response Pocket Card by
their escort, who will also provide a brief explanation of the topics on this card. The Emergency Response
Pocket Card is unique to each facility/location and covers the following topics, at a minimum:
1. Site-specific emergency response procedures (including how to report an emergency, alarm signals, and
evacuation procedures)
2. General site layout, including evacuation routes, assembly areas, and first aid facilities
3. Site-specific incident/near miss/unsafe condition reporting procedures
4. A statement that any questions regarding the content of this card should be discussed with the
newcomers or visitors Saudi Aramco point of contact.

SITE-SPECIFIC SAFETY CARD

The Site-Specific Safety Card is to be developed by each industrial facility (and non-industrial facilities as
applicable) and given to all newcomers at their safety orientation. The Site-Specific Safety Card is a pocket-size
card covering the following topics, at a minimum:
1. General overview of major hazards (i.e., flammable, toxic) at the facility
2. Site-specific smoking rules, including specific areas where smoking is permitted
3. Specific areas where mobile phones or other electronic devices can be used
4. Site-specific photography rules and authorization procedures
5. Rules related to driving within the facility (including speed limits, escorts, etc.)
6. Site-specific PPE requirements (specific areas where hard hats, safety glasses, safety shoes, hearing
protection, etc., is required)
7. Other site-specific safety rules.

SAUDI ARAMCO SAFETY HANDBOOK

The Saudi Aramco Safety Handbook is to be briefly reviewed during the safety orientation. It is a pocket
booklet that can be easily carried and contains Saudi Aramcos minimum behavioral safety rules, safety
standards and important safety topics. The Safety Handbook is available from the Loss Prevention Department
and is to be given during the safety orientation to Saudi Aramco employees and contractor supervisors and
foremen who are on a new work assignment in that area. It may also be given to others if beneficial.

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Facility Safety Orientation Guide

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Attachment A4
SAFETY ORIENTATION SESSION TOPICS AND ATTENDEE FORM (Front Side)
Facility / Project Site Name:
Date:
1. Distribute copies of Saudi Aramco Safety Handbook and Site-Specific Safety Card to all
attendees
2. Check ( X ) topics covered below (those topics already checked are always required):
Saudi Aramco Loss Prevention Policy
Abrasive Blasting / Spray Painting
Key Safety Responsibilities
Aviation Safety
Chemical Safety, Eyewash, Safety
General Safety Rules (reference handbook)
Shower
Overview of Facility / Area / Site Layout
Compressed Gas Cylinders
General Overview of Major Site Hazards
Cutting / Welding / Brazing
Emergency Response Procedures
Crane Safety
Work Permit System
Drilling and Well Servicing
Cold Work Precautions
Electrical Safety
Hot Work Precautions
Fall Protection
Release Precautions
Fire Prevention / Protection
Confined Space Entry Precautions
Forklift Safety
Excavations and Trenching
Heavy Equipment
Isolation / Lockout & Use of Hold Tags
Heat Stress
Site-Specific PPE Requirements
Hydrogen Sulfide (H2S)
Contacts to Report / Resolve Safety Issues
Industrial Radiation
Driving and Traffic Rules
NORM
Barricades / Warning Signs / Signals
Man-lifts
Hand and Power Tool Proper Use
Office Safety / Ergonomics
Housekeeping Requirements
Offshore Safety
Manual Lifting
Rigging Safety
Mobile Phone and Portable Electrical Devices
Scaffolds and Ladders
Photography Rules
Tubular Goods
Right to Refuse Work due to Unsafe Conditions
Vehicle Safety
Smoking Rules
Other Safety Topic:
Work Site Awareness
3. Other job or site-specific safety hazards reviewed:

Conducted by:

Job Title:

Obtain names and signatures of all session attendees on back

Maintain original copy of this form in proponent or Project Mgmt. files

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Attachment A4
SAFETY ORIENTATION SESSION TOPICS AND ATTENDEE FORM (Back Side)
The following individuals attended the safety orientation and received the safety handouts.
#

Name

Signature

Badge #, otherwise
Government # (Saudi
National ID # or Iqama #)

Company

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