REQUEST FOR PROPOSALS

SOUTH CLARKSVILLE REDEVELOPMENT PLAN

INTRODUCTION
The Town of Clarksville Redevelopment Commission is requesting proposals from qualified
planning firms/Consultants with significant experience, demonstrated expertise and abilities in
redevelopment, transportation, mixed-use development and zoning code preparation. The
scope of work will include an area previously planned and known locally as Clarks Landing
and adjoining properties in South Clarksville. The planning area is shown on Map 1, which
shows the planning area composed of two activity areas. It is imperative that the study
analyze the areas and devise a strategy to make the activity centers supportive of each other
and not competitive.

BACKGROUND
The boundary of the planning area is coterminous with the City of Jeffersonville to the east. To
the south the planning area is constrained by the Ohio River and the state of Kentucky. An
active railroad forms a portion of the western boundary as does South Clark Blvd. To the north
the planning area is bounded by Stansifer Avenue. The planning area is illustrated on Map 1.

The planning area includes over 1/2 mile of Ohio Riverfront and approximately 318+/- acres of
land. There are two town parks in the planning area, as well as portions of the Heritage Trail
and the Ohio River Greenway. An active railroad bisects planning area. Linkage with the
previously planned West Riverfront Area is to be considered in the resulting plan. The link
each and West Riverfront Area is illustrated on Map 2.

The planning area is composed of two activity centers. The northern activity center includes a
Clarion Hotel and an RV sales facility as well as a KOA campground, the Clarksville Family
1

Aquatic Center, and George Rogers Clark Park. The southern activity area includes a centuryold manufacturing facility and a former petroleum tank farm. Other uses in the southern
activity area include a mixed-use development, composed of contractor storage and offices, as
well as commercial and service businesses. The southern area also includes Ashland Park,
operated by the town of Clarksville. There are a few single-family residences in both activity
centers.

Part of the southern activity center has been designated as a local historic district that is
administered by the Clarksville Historic Preservation Commission. This area dates back to the
early 1800s when it served as an Indiana penitentiary prior to becoming a manufacturing
facility.

The general area is in the midst of a major construction project ---the Ohio River Bridges
Project that continues until the end of 2016. The bridges project will have a significant impact
on the ingress and egress, as well as the circulation of traffic in the Clarks Landing area.
A sub-area Master Plan has been completed for the 40+/- acre site known as Clarks Landing
North. This plan needs to be taken into consideration as part of the scope of this request for
proposal.

In 2011, the Clarksville Redevelopment Commission, in conjunction with the Parks Department
and the Clark Floyd Convention and Tourism Bureau completed a similar plan for of the West
Riverfront Area. That plan is presently being implemented by the Historic Preservation
Commission, Clarksville Parks Department and the Town. The plan to be completed based on
this scope of work should recognize and consider as an asset, the linkages between the West
Riverfront Area and South Clarksville Redevelopment Area. The two areas are connected by
Riverside Dr., Ohio River Greenway, and the Clarksville Levee Trail.

In an effort to exercise interim land-use control, a large part of the South Clarksville
Redevelopment Area was zoned Clarks Landing Mixed Use Zone (CLMU).

PLANNING FIRMS/CONSULTANTS SERVICES NEEDED

Services are needed to provide policy direction and guidance on how this area of Clarksville
can be developed as a true mixed-use area that supports commercial and residential
development, job generating developments and provide some transitional development. The
plan will not only provide the general vision and broad policy concepts to guide future
development of this mixed-use area, it will also provide the details on the type, location and
intensity of uses in the two activity areas.

CLARKSVILLE SOUTH SCOPE OF WORK

The scope of work requires data and information gathering and analysis, workshops and
meetings that will culminate in a 20 year plan for Clarksville South.

Existing plans and studies will be reviewed and analyzed as part of the information collection.
Information will also be gathered from community workshops and stakeholder interviews.
Meetings with the Redevelopment Commission will be held at crucial points of the plan
preparation. Joint workshops with the Town Council, Redevelopment Commission, and Plan
Commission will provide input and updates. Community workshops and stakeholder
interviews will also be used to acquire information, perceptions, and ideas.

Drafts of all elements and the final plan will be prepared and reviewed by the Redevelopment
Commission as set out in the scope of work.

Proposed Plan Elements:

1. Demographic analysis of potential users, including population projections broken down by
age, education, mobility, including a comparison of users generated from the following
areas: the town, the metropolitan area, and outside the metropolitan area, each at five-year
increments through 2035
2. Monthly progress reports and meetings
3. Community workshops and interviews of up to 25 stakeholders will be conducted

4. All workshop and public meeting materials and notices will be developed, prepared, and
provided in a sufficient number by the Consultant. Town staff will assist with the selection
of meeting places, dates and times
5. Attendance at the Plan Commission meeting to update and present a plan for
recommendation for adoption into the Comprehensive Plan
6. Attendance at the Town Council meeting to present requested options of the plan with
incorporation into the Clarksville Comprehensive Plan
7. A discussion of potential environmental conditions, constraints, and recommendation for
actions required for reuse with a discussion of findings, problems and estimated time and
cost to reuse the area (no new testing is contemplated by the scope)
8. Historic and cultural resource inventory and analysis sufficient to determine the significance
and plan for known historic sites, including the former Colgate property
9. Low impact access and internal circulation appropriate for the planning area and activity
centers
10. An assessment of the regional and local transportation system and changes that may be
needed in the planning area or for access to the planning area
11. Recreation resources, including cultural and natural resources, including the town trail
system and the Ohio River Greenway
12. Community facilities, future needs based on future land use, including utilities, and
structures
13. Financial impact of the development of the planning area
14. Land use, existing and future
15. Conservation and protection methods of cultural resources
16. Future land use discussion in illustration/graphics

The final plan will discuss the existing conditions and recommended Redevelopment Plan
including prioritization of projects, and establish a timeframe for development, investments,
and financial resources. The final plan will discuss plan elements and methods of data
collecting and gathering.

PHASE 1 PROJECT STARTUP

Task 1-Project Set-up and Kickoff Meeting:
The Consultant will facilitate the project team kickoff meeting with the Redevelopment
Commission. This meeting will include review and agreement of the plan elements, scope,
and schedule; role and responsibilities of the Consultant, Redevelopment Commission, staff
and stakeholder identification.

Task 1-Progress Reports:

The Consultant will provide monthly progress reports to update the Redevelopment
Commission on the project and issues that need to be resolved.

Task 1-Deliverables:
1. Project outline and schedule status
2. Commission orientation
3. meeting minutes
4. Monthly progress reports

Task 2-Visioning Workshop:

The second task focuses on the early public involvement efforts and provides the foundation
for the Clarksville South plan recommendations. This phase concludes with goal writing.

Task 2.1-Community/Redevelopment Commission Joint Workshop:

The Consultant will conduct a combined workshop with the Redevelopment Commission,
Town Council, and Plan Commission to provide an orientation on the planning process.
Workshop participants will brainstorm for the future of the community and the role of the
Clarksville South area, in Clarksvilles future.

The Consultant will lead the meeting and focus on identifying a shared vision for the project.
The meeting should refine themes related to the vision for the South Clark planning area and
the establishment of a list of issues to be further addressed.

Task 2-Deliverables:
1. Meeting minutes
5

2. Handouts, notices, and materials for the workshop, interviews, and meetings

Task 3-Summary of Key Findings:

The Consultant will develop an executive summary that will focus on the status of the project,
draft goals, and key findings. This report will also provide for an opportunity to ensure efforts
are in alignment with the direction from the Redevelopment Commission.

Task 3-Deliverables:
An executive summary report of what we heard and what we learned will be compiled into a
draft vision document to be reviewed by the Redevelopment Commission and delivered to the
Plan Commission and Town Council.

PHASE 2: EXISTING CONDITIONS AND TRENDS

Task 4-Data Collection and Analysis:
This phase of the project will establish baseline information on existing conditions, including
refinement of key issues, problems, and long range goals. The Consultant will gather relevant
data. The Consultants responsibility will be to analyze the data and document the findings.

Task 4.1-Stakeholder Interviews:

The Consultant will prepare and administer an interview script of questions and interview up to
25 stakeholders. The goal of the interviews is to solicit information that will be used to assess
the vision and expectation of the stakeholders.

Task 4.2-Existing Plans and Report:

The Consultant will inventory and review a complete set of all existing plans, reports, current,
and historic aerials, and data that pertain to the planning area as background to undertake this
phase of the project.

Task 4.3-Base Mapping:

The Consultant will inventory and reviewed digital base maps and GIS compatible with the
towns GIS system, which will be used to prepare major plan maps. And land use inventory by
the Consultant will be completed and mapped during this phase.

Task 4.4-Data Gathering:

The Consultant will inventory the existing conditions information for each plan element. The
Consultant will work with the Redevelopment Commission to identify data gathering needs,
presentation, structure and schedule. The Consultant will work with the Redevelopment
Commission and staff to identify existing conditions.

Task 4.5-Data Analysis:

The Consultant will inventory and assess existing conditions and trends for each plan element
as the baseline of the planning process.

Task 4.6-Findings:
The findings of the previous tasks will be summarized in a report to the Redevelopment
Commission. The findings will identify relevant planning issues for each plan element and a
summary of the findings and policy implications for the plan. The findings will be reviewed and
commented upon by the Redevelopment Commission and staff.

Task 4.7-Community Workshop:

The Consultant will facilitate a public meeting to review the findings of the previous phases and
tasks. Input from the meeting will help direct the next steps of the process. Desired outcome
of the meeting is to have validation of the findings and set priorities for the issues to be
addressed in the subsequent phases of the project.

Task 4-Deliverables:
1. Meeting minutes handouts, notices and materials for workshops, interviews and
meetings
2. A summary report discussing data gathering, analysis, findings, trends and vision for
each plan element, which will be the baseline for the plan

PHASE 3 DRAFTING THE PLAN

The third phase merges the policy foundation of phase I and the baseline analysis of phase 2
to create options for the future land use and development. Public participation continues in

this phase. A preferred scenario will be selected. This serves as the basis for drafting the
plan. The draft plan will be prepared by the end of this phase.

Task 5.1-Plan Policy Alternatives:

The Consultant will develop a list of policy alternatives based upon the goals, selected visuals,
and the technical findings of the existing conditions phase. Each alternative should be
reviewed based upon its compatibility with the vision and the practical implementation of
proposed strategies. Contemporary planning concepts including low impact development, new
urbanism, form-based codes, and sustainability will also be considered. Many policy
alternatives may be presented in conceptual map form, with a narrative, with its quantified
relative to population, development capacity, environmental and fiscal benefit.

Task 5.2-Redevelopment Commission Draft Policy Review:

The Consultant will submit the preliminary policy alternatives to the Redevelopment
Commission for review and comment prior to the public workshop.

Task 5.3-Drafting the Plan:

The Consultant will prepare the first draft of the plan in this task. The draft will be reviewed by
the Redevelopment and Plan Commission staff and the draft will be presented for public
comment at a community meeting. The draft plan should be completed within 12 months of
contract execution.

Task 5.4-Community/Redevelopment Workshop:

A short presentation by the Consultant will summarize the goals and key recommendations of
the plan. The Consultant will prepare sufficient materials and graphic summarizing the plan for
the presentation to the public in an open house format. The Redevelopment Commission and
Consultant will be present to answer questions on a one on one basis. If appropriate, a
questionnaire can be distributed to participants asking key questions about the final draft plan.
The Consultant will prepare and summarize results from the community meeting.

Following a review of the feedback and questionnaires from the community meeting the
Redevelopment Commission will consider any changes to the draft plan. This revised
8

document will become the final recommended document, which will be used in the adoption
process.

Task 5-Deliverables:
1. Meeting minutes handouts, notices and materials for workshops, interviews and
meetings
2. Monthly progress reports
3. Preliminary policy alternatives report

PHASE 4: ADOPTION
The final phase of the project includes formal adoption of the plan and its production and
delivery.

Task 6.1-The Redevelopment Commission Review:

The Redevelopment Commission reviews and approves the final draft of the plan and
recommends it for review by the Plan Commission.

Task 6.2-Plan Commission Action:

The Consultant will provide seven copies of the proposed site plan for review and comment by
the Technical Review Committee and if necessary attend the Technical Review Committee
meeting.

The Consultant will provide 15 copies of the final draft for the Plan Commission, at least four
weeks prior to the Plan Commission meeting. The Redevelopment Commission and
Consultant will present the plan at the meeting and request a favorable recommendation to the
Town Council for approval.

Task 6.3-Town Council Adoption:

At least two weeks prior to the Town Council meeting, the Plan Commission attorney will
forward the Planning Commissions recommendation to the Town Council with seven copies of
the plan. The Town Council will consider the adoption of the plan. The Redevelopment
Commission and staff will be present at the Town Council meeting to present and summarize
9

the plan. The Consultant will make any required final edits and prepare a document for final
production.

Task 6: Final Plan Deliverables:

Following adoption of the plan, the Consultant will prepare and distribute the final plan
document, including 20 hardcopies and 5 Flash drive copies, all in PDF format. Included will
be any modifications or edits following the Plan Commission and Town Council meetings that
result from review from the adoption process.

Agreement:
All services will be on the cost reimbursement basis (Hourly and maximum hours fixed). The
awarded contract will have a not to exceed clause that will limit the allowable fee charged in
connection with the services through completion of the scope. Hourly billing rates should be
included with the RFP as well as the proposed fee.

PROPOSAL AND ORGANIZATION OF RFP

The RFP must include sufficient information regarding qualifications and experience to be able
to determine that the professional is qualified and experienced with sub area Master planning
and redevelopment planning. Demonstrated abilities in historic preservation, adaptive reuse
and infill are also advantageous.

The organization of the RFP is important to the ability to equitably evaluate the RFP. Pages of
the proposal should be consecutively numbered. The RFP must be assembled in the following
order:
1)

One-page cover letter

2)

Name of firm and contact person with address, email address, telephone and fax
numbers

3)

Name of person that can bind the firm, if other than the contact person

4)

Name of person to be the contact person in charge of the project, if different from
the above
10

5)

Specialized experience of the firm and persons that will perform the services

6)

Technical qualifications of the firm and persons assigned to perform the work

7)

Capacity of the firm and professionals to perform the work within time limitations,
taking into consideration the current and planned workload

8)

Experience of firm with the type of project and the type of problems applicable to
rapidly growing commercial and retail areas, infill, and historic rehabilitation.

9)

Fee

10) List and briefly describe at least three [3] similar projects previously completed and
provide a reference for each including contact person, email, mail address, and
telephone number. The persons to be completing Clarksville work should have
worked on these projects.
11) Resumes and qualifications of the professionals that will actually perform the work
12) Hourly billing rates with overhead

Selection:
The RFP will be evaluated on the following criteria.
Possible
Criteria

Points

Specialized experience of the firm and persons that will perform the

25

services
Technical qualifications of firm and persons assigned to perform the

20

work
Capacity of the firm and professionals to perform the work within time

15

limitations, taking into consideration the current and planned workload

10

Location of the firm

Experience of firm with the type of project and the type of problems
applicable to redevelopment, infill and historic rehabilitation.

11

25

Fee

100

Highest Possible Points

Fee:
Submit a proposed fee and billing rate schedule, inclusive of overhead with your RFP.

Evaluation and Interview:

The RFP will be reviewed and evaluated based on the submitted information. Interviews may
be held with those firms judged to satisfy the criteria of this request.

Submittal Instructions:
Please submit five [5] copies of the Proposal no later than 4:00 p.m. on December 8, 2014 at
the Clarksville Plan Commission office Rm. 234 Municipal Building, 2000 Broadway,
Clarksville, Indiana 47129. Each Proposal will also be reviewed for completeness and clarity.
Indicate in a prominent place, on the front of the envelope, South Clarksville Redevelopment
Commission Proposal. RFPs submitted by email or fax are not acceptable.

Interviews, if conducted, are expected to be the week of December 15, 2014. The Town may
or may not negotiate the fee schedule with one or more offeror(s). The Town reserves the
right to reject any and or all submittals. The Town of Clarksville is an Equal Opportunity
Employer.

All questions for additional information, regarding request are to be emailed to Sharon K.
Wilson, AICP, Director of Planning at skwilson@townofclarksville.com and received no later
than November 24, 2014. Written answers to questions will be available at Room 234,
Municipal Building 2000 Broadway, Clarksville, Indiana 47129 and on
www.clarksvilleplanningandzoning.com. Selection is expected to be no later than January 8,
2015.
Bob Popp, President
Clarksville Redevelopment Commission

12

SHERWOOD AVE, S

OAK ST, S

U
S

I-6
5

SB

,E

31

,E

31

CL
VD
BL
,S

Co

US

MARRIOTT DR

K
AR

e
at

31,

lg

NEWMAN AVE

rk

Es

Pa

IN-62

STATE ST, S

MONTGOMER
Y AVE, E

ls
Fal
of t
he
Oh
io S
tate

CLARK BLVD

As
h

lan

RI
VE
RS
ID

dP

ar

DR

Heritage Trail

WOERNER AV
E

P ar

,S

,E

LUCILLE ST

Legend
South Planning Area
TownBoundary
Parks

Heritage Trail

MAP 1

D
OSSING
R
EMERY C
R

.
Moore Park
Lewis & Clark Park
HARRIS
ON AVE
,W

I-6
5

at
e
Pa

Linkage
West Riverifront

TownBoundary
Parks

Heritage Trail

DR

CLARK BLVD

RI
VE
As
hla RSI
D
nd
Pa E D
R,
rk

Heritage Trail

West Planning Area

Falls of the Ohio State Park

IN-62

STATE ST, S

rk

South Planning Area

sb

lg

Legend

,E

Co

AV
E

31

AN

MARRIOTT

US

NE
W

NB
B
,E
31 E S
US 31,
US

OAK ST, S

George Rogers Clark State Park

,S

MAP 2