BIRMINGHAM BOARD OF EDUCATION

PURCHASING DEPARTMENT
31301 EVERGREEN RD., BEVERLY HILLS, MI 48025
(248) 203-3050 PHONE (248) 203-3072 - FAX
INVITATION TO BID
DATE: MAY 23, 2014
BID NO: 9.1415
TITLE: Memory Modules for PC Upgrades
BIDS MUST BE RECEIVED BY: 2:00 P.M. LOCAL TIME, JUNE 9, 2014
Birmingham Public Schools, hereby referred to as Owner, will receive sealed bids at the above address for
Memory Modules for PC Upgrades per the attached listing.
All bids shall be due at the above letterhead address at the above noted time and will be publicly opened and
read aloud at that time. No allowance will be made for late delivery for any reason. Faxed bids will not be
accepted.
Sealed bids are to be clearly marked SEALED BID - MEMORY MODULES FOR PC UPGRADES, and
shall include Vendor Name, Bid Number, and Due Date in lower left hand corner of envelope.
All bids submitted shall be on owners bid form and signed by a responsible company official.
Birmingham Public Schools is exempt from all taxes. A tax exemption certificate will be issued upon request.
Low bid price is not always the determining factor. Other factors considered may include, but not be limited to,
the following: delivery time, quality, past performance and references. The Owner reserves the right to accept
or reject any or all bids, in whole, or in part, without recourse.
Alternates of equal specifications shall be considered and information on the bid sheet should be clearly
identified with make and model number. While alternate bids are encouraged, it is incumbent upon the
bidder to supply adequate information that will allow owner to make an informed decision on award.
Owner reserves the right to request additional information from one or all vendors at the owners discretion.
Bid unit prices shall be firm through December 31, 2014. Pricing shall be F.O.B. delivered and inside
unloaded.
All bidders shall provide familial disclosure in compliance with MCL 380.1267 and attach this information
to the bid proposal. The bid proposal shall be accompanied by a sworn and notarized statement disclosing
any familial relationship that exists between the Owner or any employee of the bidder and any member of
the Board of Education of the school district, or the Superintendent of the school district. The District will
not consider a bid proposal that does not include this sworn and notarized statement.
Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an
Iran linked business within the meaning of the Iran Economic Sanctions Act. The District will not
consider a bid proposal that does not include this sworn and notarized statement.

Each bid must be accompanied by a Compliance with School Safety Affidavit acknowledging understating,
and complying with, all School Safety legislation. The District will not consider a bid proposal that does not
include this sworn and notarized statement.
NOTICE OF NONDISCRIMINATION

The Board of Education is committed to maintaining a learning/working environment in which all individuals
are treated with dignity and respect, free from discrimination and harassment. There will be no tolerance for
discrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, marital
status, genetic information, disability or age. The District prohibits harassment and other forms of
discrimination whether occurring at school, on District property, in a District vehicle, or at any District related
activity or event. The Superintendent will designate compliance officers and develop and implement
regulations for the reporting, investigation and resolution of complaints of discrimination or harassment.
Questions regarding this bid should be directed to: Jessica Ritchie-Smola, Public Buyer, (248) 203-3050.

BID INFORMATION This bid includes the purchase of new 2GB and 4GB, DIMM and SO DIMM memory modules for the purpose
of upgrading Dell Optiplex and Latitude desktop and laptop computers. No used or reconditioned parts will be
accepted.
Bidder must guarantee that the specific memory requested, is approved by the manufacturer for the models
specified. .
PRODUCT SPECIFICATIONS
Machine Type

Capacity

Description

Dell Optiplex 745 Desktop

2 GB

(PC2-5300) DDR2-667 240-Pin DIMM

Dell Optiplex 760 Desktop

2 GB

(PC2-6400) DDR2-800 240-Pin DIMM

Dell Optiplex 780 Desktop

2 GB

(PC3-10600) DDR3-1333 240-Pin DIMM

Dell Latitude E6400 Laptop

2 GB

(PC2-6400) DDR2-800 200-Pin SO-DIMM

Dell Latitude E6410 Laptop

2 GB

(PC3-10600) DDR3-1333 204-Pin SO-DIMM

Dell Latitude E6420 Laptop

2 GB

(PC3-12800) DDR3-1600 204-Pin SO-DIMM

Dell Latitude E6430 Laptop

4 GB

(PC3-12800) DDR3-1600 204-Pin SO-DIMM

WARRANTY
Vendor shall provide a lifetime warranty for these products. Warranty period shall begin on date of delivery
of products.
DELIVERY/INSTALLATION
Pricing shall include all shipping cost.
Items will be delivered to Birmingham Public Schools buildings listed on the PO.
Delivery of all products must be by June 30, 2014.

BID FORM
MEMORY MODULES FOR PC UPGRADES #9.1415
NAME OF BIDDER
En Pointe Technologies Sales Inc.
Firm Name:__________________________________________________________________________
18701 S. Figueroa Street Gardena, CA 90248-4506
Address:____________________________________________________________________________

______________________________________________________________________________
310-337-5200x2779
310-258-2372
Telephone___________________________________Fax:_____________________________________

AGREEMENTS
The undersigned understands that the Owner reserves the right to reject any and all bids and to waive
informalities and irregularities in bidding.
Owner also reserves the right to withhold bids for a period of time (90 days) from bid closing date.
The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities
therein. If in the Owner opinion it is in their best interest, the contract may be awarded to other than the lowest
bidder, for reason of establishing uniformity, delivery time, etc.
If award is made to us under this proposal, we agree to enter into an Agreement with Birmingham Public
School to furnish products and/or services, in strict accordance with this proposal, bid documents and all
pertinent portions of plans, drawings and specifications.
LEGAL STATUS OF BIDDER
1. A Corporation organized and existing under the laws of the State of

Delware

2. Name, title, and signature of individual duly authorized to execute contracts:

Wasi Ahmed Yousaf
Name: ________________________________________________________________
Director of Operations & IT
Title: _________________________________________________________________

Signature: _____________________________________________________________

Attach the names of three references to your bid, preferably school districts.
Cumberland County Schools
NAME OF DISTRICT:______________________________________________________________________
CONTACT PERSON:________________________________
PHONE NO:____________________________
Christopher Young
Mount Airy City Schools
NAME OF DISTRICT:______________________________________________________________________
JUSTIN ROBERTSON
CONTACT PERSON:________________________________
PHONE NO:____________________________
Jefferson County School District R-1
NAME OF DISTRICT:______________________________________________________________________

CONTACT PERSON:________________________________
PHONE NO:____________________________
Barbara Ruley, CPPB
CAN YOU MEET THE DELIVERY DATE OF JUNE 30, 2014? ______________________________
Yes
7-10 days ARO
IF NO, WHAT IS THE EXPECTED DELIVERY DATE? ___________________________________

ADDITIONAL WARRANTY INFORMATION:__________________________________________

____________________________________________________________________________________
____________________________________________________________________________________

PRICING SECTION
UNIT PRICING
Capacity Description

Quantity

Unit Price

Extended Price

3,270

$22.00

$71,940.00

48

$22.00

$1,056.00

(PC3-10600) DDR3-1333 240-Pin DIMM

36

$22.00

$792.00

2 GB

(PC2-6400) DDR2-800 200-Pin SO-DIMM

725

$22.00

$15,950.00

2 GB

(PC3-10600) DDR3-1333 204-Pin SO-DIMM

680

$22.00

$14,960.00

2 GB

(PC3-12800) DDR3-1600 204-Pin SO-DIMM

830

$22.00

$18,260.00

4 GB

(PC3-12800) DDR3-1600 204-Pin SO-DIMM

100

$41.55

$4,155.00

2 GB

(PC2-5300) DDR2-667 240-Pin DIMM

2 GB

(PC2-6400) DDR2-800 240-Pin DIMM

2 GB

Prices are good till 06.13.2015

Discount: 0% net 30 days.

VOLUNTARY ALTERNATES
Prices donot include tax.

Voluntary Alternates:

$127,113.00
$___________________________

_______________________________________________________________________________________
_______________________________________________________________________________________
Description of Voluntary Alternate

AFFIDAVIT OF BIDDER
(FAMILIAL DISCLOSURE FORM)
En Pointe Technologies Sales Inc.
The undersigned, the owner or authorized officer of ________________________
(the Bidder), pursuant to the familial
BOARD OF EDUCATION
disclosure requirement provided in the BIRMINGHAM
__________________________
(the School District) advertisement for
construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the
BIRMINGHAM BOARD OF EDUCATION
bidder(s) or any employee of _________________________________,
and any member of the Board of Education of the
School District or the Superintendent of the School District.

List any Familial Relationships:

En________________________
Pointe Technologies Sales Inc.
BIDDER: ___

By:

Its:
CALIFORNIA

STATE OF MICHIGAN
LOS ANGELES
COUNTY OF ____________

)
)ss.
)

JUNE
6
This instrument was acknowledged before me on the _____
day of ____________,
2014, by

__________________________.

_______________________________________
, Notary Public
______________ County, Michigan
My Commission Expires:___________
Acting in the County of :___________

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

(MICHIGAN PUBLIC ACT NO. 517 OF 2012)
The undersigned, the owner or authorized officer of the Below named Bidder (the Bidder), pursuant to the compliance
certification requirement provided in the Birmingham Public Schools (the School District) Request for Bid, hereby
certifies, represents and warrants that the Bidder (Including its officers, directors and employees) in not an Iran linked
business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act), and
that in the event Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an Iran
linked business at any time during the course of performing the Work or any service under the contract.
The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a
civil penalty of not more the $250,000.00 or 2 times the amount of the contract or proposed contract for which the false
certification was made, whichever is greater, the cost of the School Districts investigation, and reasonable attorney fees,
in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for
bid for three (3) years from the date that it is determined that the person has submitted the false certification.

En Pointe Technologies Sales Inc.

BIDDER: ___________________________

By:
Its:
Date: __________________________________
STATE OF MICHIGAN
COUNTY OF ____________

)
)ss.
)

This instrument was acknowledged before me on the _____ day of ____________, 2014, by
__________________________.

_______________________________________
, Notary Public
______________ County, Michigan
My Commission Expires:___________
Acting in the County of :___________

AFFIDAVIT OF BIDDER
(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

En Pointe Technologies Sales Inc.

The undersigned, the owner or authorized officer of _______________________________(the
Bidder), certifies to
Birmingham Public Schools (the School District), that any and all persons who will work directly or indirectly for the
Bidder, including, but not limited to, Bidders employees, agents, vendors, subcontractors or consultants, and who will
work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a,
380.1230c, 380.1230d, and 380.1230g and have not been convicted of any listed offenses.1 The Bidder further warrants
and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidders
employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall
at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard,
Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged
with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately
report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

En Pointe Technologies Sales Inc.

BIDDER: ___________________________

By:

Its:

Wasi Ahmed Yousaf

Director of Operations and IT

__________________________________________
The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722

MCL.380.1535a(1).