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Procedures to be followed for implementation of On-Line Registration of Small Scale

Industries Provisional Certificate


1. The Browsing Centres in the Districts and the Taluk Headquarters with a minimum
infrastructure facilities as prescribed by the National Informatic Centre, Government of
India shall only be approved by the District Offices. As on date, more than 144 Centres
have been approved and it will be increased in due course of time.
2. The approved Browsing Centres shall execute the Memorandum of Understanding
approved by the Government furnished in the Annexure II to enable the
Government Department to take action against the Browsing Centres in case of misuse,
deviation, non-compliance of procedures prescribed and to maintain discipline.
3. After execution of Memorandum of Understanding by the approved Browsing Centres
with the District Officers, the ID No. and Password shall be allotted to them for doing Online Registration.
4. Any entrepreneur who approaches the Browsing Centre for doing On-line Registration
should furnish the required data and based on that, On-line Provisional application form
with Certificate will be generated by the Browsing Centre.
5. The entrepreneur should self-certify the details given in the generated On-line
application.
6. After the receipt of self-certified copy of On-line application, the generated
On-line Provisional SSI Registration Certificate should be handed over to the entrepreneur
by the Browsing Centre.
7. The name and signature of the person who generated the certificate along
the name of Browsing Centre should be indicated by the Browsing Centre.

with

8. Every week the Browsing Centres should send the self-certified copies of the
application with certificate to the respective District Offices for verification of records.
9. The respective District Offices shall down-load the On-line registration certificates
issued by the Browsing Centres every week and compare with the report sent by the
Browsing Centres.
10. The approved Browsing Centre is permitted to charge not exceeding Rs. 50/- (Rupees
fifty only) from the entrepreneurs for each On-line Registration.
11. If any On-line Certificate is issued by the Browsing Centres without the receipt of selfcertified copy of the application, it shall be cancelled by the respective District Officer duly
giving show cause notice and the cancelled certificate shall be displayed in the web-site.
12. Since the On-line Registration Certificate is issued at State Level, separate Serial
Number with six digits ending with "E" i.e. the first number starts with 000001 - E should be
adopted.
13.The manual Registration procedure being done by the District Offices should be
continued with the existing serial number followed by them to help the entrepreneurs who
wish to get the SSI Registration Certificate directly from the District Office.

14.The National Informatics Centre, Government of India, Chennai, have developed the
software and created a Web-site with a centralized server installed at Chennai. The
Server System is secured and only approved Browsing Centres which have been given
individual User ID No. and Password only can access the data base. A document Key
Number should be generated for every application and printed on the Certificate for
verifying authority by the concerned agencies such as Banks, Tamil Nadu Electricity Board
etc.
S.MARUTHAI,
DEPUTY SECRETARY TO GOVERNMENT.
/True Copy/
SECTION OFFICER
ANNEXURE II
MEMORANDUM OF UNDERSTANDING
This deed of agreement entered at .................................... on the ........................
day of ...................... of Year Two Thousand and Two by Director of Industries and
Commerce, represented by the General Manager District Industries Centre, ................ /
Regional Joint Director of Industries and Commerce, Chennai (hereinafter called the party
of the FIRST PART, which expression whenever the context so requires or permits shall
mean and include his successor in office and Assign) of the ONE PART.
AND
M/s. .................................................................................... Which is a Proprietory /
Partnership / Private Limited / Public Limited and got Permanent Small Scale Industries
registration certificate bearing no. ..................... dated ........................ for the line of
activity of ................................. from General Manager, District Industries
Centre, ....................................... / Regional Joint Director of Industries and Commerce,
Chennai and having its unit at ................................... represented by
Thiru................................................................ who is Proprietor / Partner/ Director
(hereinafter called the "PARTY of the SECOND PART, "which expression wherever the
context so requires or permits shall mean and include his heirs , successors in office and
assigns of the OTHER PART).
WHEREAS the Government Of Tamil Nadu introduced a new scheme of On-line
registration of Small Scale Industries units and issue of Provisional Small Scale Industries
Registration Certificate to such units, through the approved Browsing Centres in the State
of Tamil Nadu.
AND WHEREAS the party of the FIRST PART approved the Browsing Centre of the
party of the SECOND PART and allotted Identification Number and Pass word for doing
on-line registration and issue of Provisional Small Scale Industries Registration Certificate
to the proposed SSI units, specified hereunder.
Now this deed witnesses as follows:
(a)The party of the FIRST PART shall have the liberty to change the Pass Word

allotted to the party of the SECOND PART at any point of time.


(b) The User Name and Password allotted to the party of the SECOND PART shall be
kept as confidential and it shall not be disclosed to any other person or to any other
Browsing Centre for doing online registration and issue of Provisional Small Scale
Industries Registration Certificate.
(c) The party of the SECOND PART shall ensure that as soon as the online Small Scale
Industries Provisional Registration application with certificate is generated, one more copy
of the generated application with certificate shall be taken and signature of the applicant
unit shall be obtained in the marked place in the original as well as copy of generated
application as a self certification of the details given.
(d) The party of the SECOND PART shall ensure that the name of the operator with
signature and date, who has generated the On-line Certificate and the receipt of self
certified signed copy of the application along with name of Browsing Centre is mentioned
in the space provided at the bottom of both On-line Certificates.
(e) The party of the SECOND PART shall ensure that only after the receipt of self certified
copy of the application, the generated On-line Provisional Small Scale Industries certificate
is handed over to the applicant.
(f) The party of the SECOND PART shall send weekly report containing the list of units with
Provisional Small Scale Industries Registration number in respect of On-line registration
and Small Scale Industries Provisional Registered Certificate issued by the Centre, to the
concerned General Manager, District Industries Centre / Regional Joint Director of
Industries and Commerce, Chennai, along with the Self Certificated copy of the generated
provisional application with the certificate, on or before Wednesday of the next week.
(g) The party of the SECOND PART shall continue to keep infrastructure facilities required
for doing On-line registration as mentioned below:

Computer
Systems

Printer

Connectivity

ISP

Minimum 2
Nos.

Minimum 1
No.

Dialup Modem 28.8 kbps(min.)/


ISDN/Leased Line

Minimum 100 Hours registered with


authorised Internet Service
like BSNL / VSNL /Dishnet / Satyam etc.
the Browsing Centre's account.

(h) The online facility is provided by the party of the FIRST PART to the party of the
SECOND PART at free of cost.
(i) The party of the SECOND PART shall not collect more than Rs.50/- from an
entrepreneur for each certificate generated and issued.
(j) The party of the FIRST PART is not responsible for any loss / expenditure incurred by
the party of the SECOND PART towards establishment of online facility and the entire
recurring expenditure shall be met by the party of the SECOND PART.
(k) The party of the SECOND PART shall be responsible for any lapses committed or

noticed in future, in issuing online registration certificate and the party of the FIRST PART
shall initiate penal action against the party of the SECOND PART in respect of lapses
committed or noticed.
(l) The party of the SECOND PART shall not indulge in any illegal activities in respect of
On-line registration.
(m) The party of the SECOND PART shall receive the entrepreneurs who come for online
registration, with courtesy .
(n) The party of the SECOND PART shall maintain a Register which contains the name
and address of the unit, line of activity, Proprietor's name, e-mail address and date on
which On-line registration certificate issued, receipt of self -certified copy of signature of
the person who receives the certificate, for verification by the representatives of Director
of Industries and Commerce / General Manager, District Industries Centre, / Regional Joint
Director of Industries and Commerce, Chennai.
(o) The change of ownership of the Browsing Centre of the party of the SECOND PART
shall be intimated well in advance to the General Manager, District Industries Centre/
Regional Joint Director of Industries and Commerce, Chennai so as to cancel the existing
Memorandum of Understanding and to execute new Memorandum of Understanding with
the new owner.
(p) The party of the FIRST PART is not responsible for any disruption during the online
registration due to failure of Server, breakdown in the telephone network and any other
reasons beyond the control of the party of FIRST PART.
(q) The representatives of Director of Industries and Commerce / General Manager,
District Industries Centre / Regional Joint Director of Industries and Commerce, Chennai
shall inspect the center of the party of the SECOND PART without any prior intimation to
verify the On-line services provided by the party of SECOND PART.
(r ) In the event of deviation of any of the above terms and conditions, by the party of the
SECOND PART, the party of the FIRST PART shall cancel the permission granted to the
party of the SECOND PART for doing the on-line registration and issue of
provisional
Small Scale Industries registration certificate, without any notice.
In witness whereof the parties hereto have set their hand on the ......................day, and
month and year, first above written.

1. Witness

2. Witness

for Director of Industries and Commerce.


General Manager, District Industries Centre /
Regional Joint Director of Industries and Commerce, Chennai

for....the Browsing Centtre............................


PROPRIETOR / PARTNER / DIRECTOR
of M/s.......................................................

ANNEXURE III
GOVERNMENT OF TAMIL NADU
DEPARTMENT OF INDUSTRIES AND COMMERCE.
Application Form for Provisional Registration as Small Scale industries for the proposed
unit

Name of the Proposed Unit


Name of the Applicant

Address for Communication


Phone:
Fax

PIN Code

E-mail:

Small Scale Industries-Manufacturing


Category of the Unit
Export Oriented Unit

Proposed Location of the unit


Place/Town
Door.No.
Street Name
District
Taluk
Block
State
PIN Code

Type of Organization:
Proposed nature of Activity

Tamil Nadu

Proposed main items of manufacturing / Servicing Activities


Sl.No.

Name

Code

Proposed Investment In Fixed Assets (Rs. in Thousands)


Land
Building
Plant & Machinery
Other
Total

Survey No. :

Proposed Investment in Plant & Machinery(Rs. in Thousands):


Proposed Power Load:

HP

KW

Proposed Employment
Managerial and Officer Level

Supervisory and Workers Level :

Proposed Date of Commencement of Production :


ANNEXURE
To be Enclosed along with S.S.I. Provisional Registration Applications
1. Whether the applicant Industry is already having (or) proposed to have any other
Small Scale Industries Unit in India or abroad in which he is Proprietor / Partner /
M.D. or Board of Director.
Name
Address
Pincode
Taluk
District
State
Registration Number
Date
Line of Manufacture
Total value of Fixed Investment in plant & machinery
2. Whether the Applicant Industry / Proprietor / Partner / M.D./Director of the Applicant
Industry has any equity holding in any other industrial undertaking in India or abroad which

exceeds 24% of the total equity. If so, furnish the details.


Name
Address
Pin code
Taluk
District
State
Registration Number
Date
Line of Manufacture
Total value of Fixed Investment in plant & machinery
3. Whether any other industrial undertaking is having equity participation in the
Applicant Industry which exceeds 24% of the total equity. If so, furnish the details.
Name
Address
Pin code
Taluk
District
State
Registration Number
Date
Line of manufacture
Total value of Fixed Investment in plant & machinery
4. Whether the Applicant Industrial undertaking is a subsidiary or is owned or
controlled by any other Industrial Undertaking in India or abroad. If so, furnish the
details.
Name
Address
Pin code
Taluk
District
State
Registration number
Date
Line of manufacture

Total value of Fixed investment in plant & machinery

Self Certification:
The particulars furnished above are true to the best of my knowledge.
Signature of the Applicant
(Authorised Person /Proprietor / Partner / Managing Director / Director)

Place:
Date:

GOVERNMENT OF TAMIL NADU


DEPARTMENT OF INDUSTRIES AND COMMERCE
Provisional SSI /SSSBE Registration Certificate to the Proposed Unit
To
Pincode:
(This certificate is a part of the enclosed application form)

The application is accepted for provisional Registration as a SSI/SSSBE Unit for the
proposed manufacture of items / activities as stated in the application form.
Provisional Registration No.
Date of Issue

Valid upto

Type of Organization
Category of unit
Manufacturing of
Proposed Line of Activity
NOTE:
1. THIS ONLINE CERTIFICATE SHALL BE VALID ONLY IF THE ANNEXED
APPLICATION IS SELF CERTIFIED BY THE APPLICANT AND ALSO THE RECEIPT OF
SELF CERTIFIED COPY OF THE GENERATED ONLINE APPLICATION IS
ACKNOWLEDGED BY THE APPROVED BROWSING CENTRE AS LISTED IN THE WEB
SITE, AT THE SPACE PROVIDED IN THE BOTTOM OF THE CERTIFICATE.
2. THE CONCERNED AGENCY WHICH GIVES LOAN / CLEARANCE / ASSISTANCE
SHALL VERIFY THIS ONLINE CERTIFICATE IN THE WEBSITE
http:www.tn.gov.in/ssionline, TO ASCERTAIN THE GENUINENESS / VALIDITY /
CANCELLATION USING DOCUMENT KEY AND THE ABOVE PROVISIONAL,
REGISTRATION NUMBER.
(Terms and conditions are given in the next two pages ending with name of approved

online centre).

Signature
Name & Designation of Online Registering Authority.
Terms

In case, self certified copy of the generated application is not received by the
Regional Joint Director, Chennai/General Manager, District Industries
Centres within one month from the date of generation of the certificate by the
browsing centre, this online certificate be cancelled by the Regional Joint
Director, Chennai/ General Manager, District Industries Centres and displayed
in the web site under intimation to the applicant unit & browsing centre.

In respect of those who furnish wrong information and do manipulations in the


online Application Form the action will be taken by the Department and
simultaneously online provisional certificate will be automatically cancelled and
displayed in the website.

The Applicant unit and the concerned financial institution who provide loan,
shall ascertain
the eligibility for subsidies and incentives given by the
Government, from the Regional Joint Director, Chennai/ General Manager,
District Industries Centres.

CONDITIONS:

The provisional registration is given to apply for term loan for the proposed
project from Financial institutions and to enable the unit to obtain facilities /
clearance, etc. required in the pre-production stage.

The provisional registration will automatically lapse at the end of the validity
period or the date of commencement of production, whichever is earlier.

If an applicant / unit is unable to set up the unit within the validity period, the
applicant has the option to afresh for provisional registration using standard
procedure.

The provisional registration is subject to any or all conditions that may be


imposed by the Registering Authority.

Prior clearance from Pollution Control Board is COMPULSORY in respect of


line of Activity given below.

Based on the online Certificate the unit is not entitled to import raw materials,
to get advance license allotment of indigenous raw materials.

For further assistance / details, please contact Regional Joint Director,

Chennai/ General Manager, District Industries Centres.


Prior clearance from Pollution Control Board is COMPULSORY in respect of the units for
the following Line of Activity.

S.No.

CATEGORY

1.

Distillery

2.

Animal and Vegetable Plantations & Processing Tannery,


Sago, Starch)

3.

Fertilizers

4.

Paper and Paper Pulp

5.

Chemical Industries

6.

Petroleum Refineries

7.

Textile Processing, Dyeing and Bleaching

8.

Iron Melting, Electroplating, heat Treatment

9.

Refractories

10.

Thermal Power Stations

11.

Cement

12.

Drug and Pharmaceuticals

13.

Paints and Varnishes

14.

Solvent Factories

15.

Pesticides and Insecticides

16.

Asbestos Industries

17.

Foundry

18.

Aromatic Chemicals

19.

Petro Chemical Industries

20.

Man made Fibre units

21.

Photo Film Manufacturing

This Online Certificate is Generated and self certified copy of the application is
received by
Signature
Name :
Signature
Name & Designation of Online Registering Authority.
Name of the Centre
Place:
Date: