Document Passwords and Permissions

Document Passwords and Permissions

PDF Studio allows the user to set or change passwords and permissions on PDF
documents. Two passwords may be set for a document, an open password and a
permissions password. If set, the open password must be entered properly to open
the document. The permissions password prevents users from modifying the
document's permissions. The document's permissions can be configured to restrict
the ways a document may be modified and accessed.

Viewing Current Security Settings – View passwords and permissions for the
current PDF document
Changing Security Settings – Update passwords and permissions for the current
PDF
Setting Security on a Batch – Apply the same security settings to multiple files in a
single action

Viewing Current Security Settings

To view current security settings, click on Document > Security from the top
toolbar. The application will open the Document Security Settings dialog, where you
can view current security settings for the document.

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• Passwords
o Password to Open Document – This is also known as the user
password. It is the password that is required to open the document.
o Password to Change Permissions – This is also known as the
permissions password or owner password. It is the password that is
required when trying to change permissions and passwords on the
document.
• Permissions – Specific permissions for the document:
o Printing High Definition – Permission to print the document at high
resolution. When this permission is granted, the following permission
Printing is automatically granted.
o Printing – Permission to print the document.
o Text & Graphics Extraction – Permission to copy or extract text
and graphics from this document. When this permission is granted,
the following permission Extraction for Accessibility is automatically
granted.

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 Document Passwords and Permissions

o Extraction for Accessibility – Permission to extract text or graphics

from this document in support of accessibility to the disabled or other
purposes.
o Change document – Permission to make changes to this document,
for instance by creating form fields.
 When this permission is granted, the following 3 permissions
(Document Assembly, Comments, and Form Filling) are also
automatically granted.
 When this permission is not granted, the following 3
permissions (Document Assembly, Comments, and Form
Filling) can be granted independently.
o Document Assembly – Permission to assemble the document:
insert, rotate, or delete pages and create bookmarks or thumbnail
images.
o Annotations & Comments – Permission to Add or Modify text
annotations.
 If this permission is granted, the following permission, Form
Filling and Signing, is also automatically granted.
 If this permission is not granted, then the following permission,
Form Filling and Signing, can be granted independently.
 And if this permission is granted and the Change Document
permission is also granted, creating or modifying interactive
form fields (including signature fields) is allowed.
o Form Filling & Signing – Fill in existing interactive form fields
including signature fields.

Changing Current Security Settings

To change current security settings:

1. Click on Document > Security from the top toolbar.
2. The application will open the Document Security Settings dialog, where you
can view current security settings for the document.
3. Click on the Edit button
4. The Change Document Security dialog will open
5. Choose the desired options in the dialog (see options below)
6. Save the document to save the new security settings

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• Passwords
o Password to Open Document – This is also known as the user password. It
is the password that is required to open the document.
o Password to Change Permissions – This is also known as the permissions
password or owner password. It is the password that is required when
trying to change permissions and passwords on the document.
• Permissions – Specific permissions for the document:
o Printing High Definition – Permission to print the document
at high resolution. When this permission is granted, the
following permission Printing is automatically granted.
o Printing – Permission to print the document.
o Text & Graphics Extraction – Permission to copy or extract
text and graphics from this document. When this permission is
granted, the following permission Extraction for Accessibility is
automatically granted.

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 Document Passwords and Permissions

o Extraction for Accessibility – Permission to extract text or

graphics from this document in support of accessibility to the
disabled or other purposes.
o Change document – Permission to make changes to this
document, for instance by creating form fields.
 When this permission is granted, the following 3
permissions (Document Assembly, Comments, and Form
Filling) are also automatically granted.
 When this permission is not granted, the following 3
permissions (Document Assembly, Comments, and Form
Filling) can be granted independently.
o Document Assembly – Permission to assemble the
document: insert, rotate, or delete pages and create
bookmarks or thumbnail images.
o Annotations & Comments – Permission to Add or Modify text
annotations.
 If this permission is granted, the following permission,
Form Filling and Signing, is also automatically granted.
 If this permission is not granted, then the following
permission, Form Filling and Signing, can be granted
independently.
 And if this permission is granted and the Change
Document permission is also granted, creating or
modifying interactive form fields (including signature
fields) is allowed.
o Form Filling & Signing – Fill in existing interactive form fields
including signature fields.

Setting Security on a Batch

To set security on a PDF document that is not opened in PDF Studio or to set
security on multiple PDF documents in a single action, use the Set Security to a
Batch function. See our documentation of Setting Security on a Batch in the Batch
Process documentation page.

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