Académique Documents
Professionnel Documents
Culture Documents
Technology Activity
and Status Report
January 2010
Since the inception of the pilot in August 2009, 66 faculty members have published one or more sites in
Sakai. During the fall 2009 term, 140 course sites and 110 project sites were published. Course sites are
intended for class materials, whereas project sites are intended for collaboration and sharing of project
resources. Sakai is freely available to any Pepperdine faculty or staff member. To log in visit
http://sakai.pepperdine.edu/. Sakai workshops and documentation are available on the IT website.
Faculty members are encouraged to contact Gerard Flynn, director of Technology and Learning at (310)
506-7264, to set up individual consultations about Sakai or other technology and learning tools offered
at Pepperdine.
Seaver Classroom Technology Refreshed. As part of fiscal year 2009-2010 Seaver major
equipment purchases, a total of seven classrooms received upgrades. Four of the updated classrooms
were for humanities and teacher education, one for fine arts, and two for business. All classrooms re-
ceived new projectors and when necessary, new sound systems. Two classrooms with existing Blu-ray
players were upgraded to digital signal transmission for increased quality of projection and three class-
rooms were upgraded with technology control systems.
Appleby Center Classroom Technology Stays Current. Existing technology in the Ap-
pleby American Studies Center classrooms and labs received the latest SMART and program updates
earlier this month. These critical updates are conducted biannually by Pepperdine IT staff and are neces-
sary to keep the technology current. Other general classroom maintenance and cleaning was also done.
New NComputing Units for Athletics Computer Lab. The athletics computer lab, lo-
cated under the bleachers in Firestone Fieldhouse, will be upgraded this month with 14 NComputing
units. NComputing is a virtual computing technology that allows one personal computer to support up
to 30 personal computers. This technology reduces the cost of a personal computer by nearly 75 per-
cent and requires only 20 percent of the energy of a typical personal computer. Approximately 8,000
was saved by purchasing NComputing units over standard personal computers.
The athletics lab is used by students for study hall and homework, making it an excellent choice for
NComputing technology. The Sandbar Cafe and the International Studies and Languages computer labs
also use NComputing technology. In addition to refreshing the computer lab, the Athletics Department
is purchasing additional units to test for staff use in limited areas.
WaveNet Photo Class Roster Update. Student photos are now available on class rosters in-
side the WaveNet portal. The photographs are pulled from the student ID card system, therefore if a
student has not registered for a course or taken a photograph for a student ID card that student's pho-
tograph will not appear on the photo roster. New photographs require one business day for processing
before they will automatically appear in a class roster.
Information Security Managers Training Coming this March. The 3rd annual Informa-
tion Security for Managers training will be presented in March of this year. This year's presentation will
focus on new information and resources that departments need to know to set procedures to find,
classify, and protect RESTRICTED and CONFIDENTIAL information. Email invitations will be sent in
early February to all PeopleSoft approvers. For more information, please contact Kim Cary, chief infor-
mation security officer, at Kim.Cary@pepperdine.edu.
New Phone System Comes with Instant Messenger and Video Conference Inte-
gration. The Systems and Networking staff has begun a multi-year project to replace the University’s
existing telephone system with a new platform from Cisco that merges voice, video, and web confer-
encing. The new phones will allow users to easily communicate and collaborate with instant messaging,
Phases one and two of this project involve the installation and testing of phones with the instant mes-
saging features inside the IT division, and with select cohorts of students from GSEP and Graziado
School of Business and Management. Using the mobility services, commuting students can meet with
fellow classmates and professors through the Internet from any location. The time line for phase two,
which began earlier this month, is as follows:
• January - March 2010: Implementation for a select GSEP course to pilot the use of the technol-
ogy for elearning.
• March - June 2010: Implementation for faculty and staff on the Encino and Irvine campuses.
• June - August 2010: Implementation for faculty and staff on the West Los Angeles campus.
PeopleSoft Disaster Recovery Plan Evaluation. Information Technology has begun the
evaluation of necessary steps to recover from a long-term disaster with the following PeopleSoft appli-
cations: finance, human resources, student services, and the Wavenet portal. This plan has a tremendous
effect across the University. Pepperdine IT's Systems and Networking and Enterprise Information Sys-
tems teams have designed a near real time technical solution that will mitigate data lost and recovery
time. The teams are currently validating the design and solution with key stakeholders across the Univer-
sity. Initial testing will begin in January 2010. The goal of the evaluation is to identify opportunities to im-
prove the current procedure.
Seaver Admissions Moves to the Common App Online. IT's Enterprise Information Sys-
tems staff recently supported Seaver Admissions in moving the student application process to the
Common Application. Common App Online is a universal online application that allows students to
submit their application to multiple undergraduate universities at one time. To make the transition to the
Common App Online possible, IT staff added additional fields to the PeopleSoft database and wrote
technical code to transfer documents and information from the Common App Online into the People-
Soft and Nolij systems.
By working with IT staff during the transition, Admissions staff was able to continue using the application
checklist and processing procedures already in place. They have also maintained their current level of
communication with applicants by auto-emailing pertinent information within 0-2 days based on data
gathered from their application files. Without technical support, this functionality would have been lost in
the transition.
The new application system also saves admissions staff valuable time. Application files and PDF docu-
ments are systematically downloaded early each morning, eliminating the need for an admissions staff
member to manually oversee this process. Overall, the new system and procedures allow admissions
staff to systematically process and load applications into PeopleSoft nearly twice as fast as last year.
Online Requests. In December 2009, there were 109 additional requests for support managed
through online web request forms. The top two types of online requests were audio-visual service (28)
and departmental telephone service (18).
Anytime Support Desk User Survey Results for December. Through an automated
feedback process, all Anytime Support Desk callers have the opportunity to complete a web-based sat-
isfaction survey. In December 2009, 128 (10%) of 1,310 survey requests sent to customers were com-
pleted. The five-question survey uses a “1 to 9” sliding scale with “7.00-9.00” equal to excellent.
Staff Support by Major Area. All Pepperdine IT staff allocate their day-to-day efforts using cli-
ent, project, and task codes; using this data, total division-wide staff effort for December 2009 was dis-
tributed as follows:
Support for Schools. Pepperdine IT staff effort provided to Pepperdine Schools, is as follows:
How to Subscribe to this Report. If you would like to be added to the distribution list for this
report, please contact Ross Canning, executive assistant to the vice provost and chief information
officer, at extension x4501. Monthly IT Status Report archives are available online at http://
services.pepperdine.edu/it/about/status-reports.htm.