National Inventory of DepEd

Public School Buildings Orientation

HOW TO ENCODE
IN THE
ENHANCED BASIC
EDUCATION
SYSTEM (EBEIS)

Go to EBEIS website

ebeis.deped.gov.ph/beis/
on December 1, 2014

TAKE NOTE
Be careful.
No reversion.
Once submitted, ITS
FINAL.

Official Date of Encoding

DECEMBER 1, 2014 TO
DECEMBER 12, 2014

today until November 30, 2014

PRACTICE

beistestonly.deped.gov.ph

Click Sign In

Log In using your EBEIS

username and password

EBEIS Dashboard

Click School Building

Inventory

(Below Data Entry)

At the School Building Facilities

Inventory Main page, report
parameters are displayed

Click the Date below the

Cut-Off Date

Click on the Cutoff Date link to encode or view

inventory page

Four Tabs

First Tab

Use Table 1 Form as your

reference.

On first entry, the message School

building list is empty is displayed

Click Add School Building to encode data

Complete Needed Data. Use Table 1

Form. * means required fields.

Click Down Arrow to select

Save School Building data before

encoding rooms (Table 2)

TIP:

Encode all
buildings first.
before updating classrooms

View School Buildings Inventory page

Click View/Update to encode room

inventory per building

Use Table 2 Form as your

reference.

Auto Room
Number
1

Update Rooms Inventory page

Ctrl+Left Click for multiple selection

Click Save once final.

Second Tab

Use Table 3 Form as your

reference.

Click Existing Makeshift Rooms

Tab if Done with Tables 1 & 2

Encode Number of Makeshift Rooms

Enter
no. of to
makeshift
Click
update
rooms then Save

makeshift room
details

Makeshift Rooms Update page

Makeshift Rooms Update page

To add, reduce or
correct the number
of makeshift rooms,
update total number
first

Makeshift Rooms Update page

No. of
makeshift
rooms is
automatically
updated

Third Tab

Use Table 4&5 Form as

your reference.

Other Facilities & Structures Update page

Click Save once final.

Other Facilities & Structures Update page

Fourth Tab

TAKE NOTE
Integrated Schools should have one
site development plan only and the
same School Building Inventory Form
and Encoding, but should be
submitted twice, once under the
Elementary School ID and once under
the Secondary School ID.

TAKE
NOTE
A school annex that has its own
School ID should submit a
separate and different Site
Development Plan, School
Building Inventory Form and
Online encoding to Mother
School.

TAKE NOTE

An annex school that does

not yet have its own School
ID shall reflect its resources
in the submission of mother
school.

TAKE NOTE

Schools with multiple sites must reflect all

data resources in all its sites in one site
development plan, one School Building
Inventory Form and one encoded data.

Number of the buildings and makeshift

rooms must be continuous and start with
the main site before proceeding to the
other sites.

BUT ONCE YOU CLICK THE SUBMIT BUTTON, ALL DATA

ENCODED ARE FINAL.

SO MAKE SURE ALL DATA ARE CHECKED BEFORE

SUBMITTING.

TAKE NOTE
Once submitted, ITS
FINAL.
No reversion.

Be careful.

REFERENCES:

DepED Order No. 44, s.

2014
Division Memorandum
No. 245, s. 2014

REMINDERS:
1. Today up to November
30, 2014 Completion of
Filled-up forms and online
practice of data encoding

REMINDERS:
2. December 1, 2014
simultaneous conduct of
inventory of Public
School Buildings in all
schools.

REMINDERS:
3. December 1-12, 2014
encoding and submission
of printed forms to
Division Office.

REMINDERS:
4. School Heads, Physical
Facilities Coordinator/Property
Custodian and Barangay
Councilor In-Charge of
Education are the key players

REMINDERS:
5. Data must reflect
school building inventory,
actual usage and
condition as of November
30, 2014.

REMINDERS:
6. Division Office deadline
is December 12, 2014.

REMINDERS:
7. Submit signed printed
copy of the Inventory (form
Table 1-5) and printed from
EBEIS if available) to
Records Section
consolidated by District.

REMINDERS:
8. Central Office deadline
is December 19, 2014.

REMINDERS:
9. All personnel involved at school and
division office are allowed to render
overtime services during weekdays,
weekends and holidays when
necessary to meet target schedules. At
the school level, overtime services can
be converted to service credits.

THANK YOU!