BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:

Title:
Organization/Area:
EUP Category:

Import Electronic Bank Statement

Cash Management

FI_CM_FF.5 Importing
Electronic Bank Stmt
Controller/Treasurer

Release:

R/3 4.6B

Status:

Overview
Trigger:
The trigger will be an automated SAP job based on a calendar of business days. This job will run
first thing, each business day, and launch the bank polling process.

Business Process Procedure Overview

Selected banks are polled for prior-day detailed activity information each morning. Electronic Bank Statement files (BAI2 format) are
imported into SAP creating G/L entries to G/L bank clearing accounts and G/L bank master accounts.
The goal/aim of this process is daily bank statement reconciliation per bank account.

Input Required Fields

Bank Details

Field Value/Comments
Bank Names, ABA numbers and account number or account id.

G/L Bank Master Accounts

G/L Clearing Accounts

Used to reconcile bank activity

Electronic Bank Statement (EBS) imported to clear items from the bank clearing
accounts to bank master accounts.

Prior-day files from banks

Used to reconcile bank activity

Output - Results
An updated Cash Position and reconciled
Master G/L accounts

Comments

Tips and Tricks

Last changed on:

12/29/2014

Last changed by:

Tim Mapes

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Version: 1.0
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BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:

Title:
Organization/Area:
EUP Category:

Import Electronic Bank Statement

Cash Management

FI_CM_FF.5 Importing
Electronic Bank Stmt
Controller/Treasurer

Release:

R/3 4.6B

Status:

Procedural Steps
1.1.

Access transaction by:

Via Menus

AccountingTreasuryCash ManagementIncomingsElectronic Bank

StatementImport

Via Transaction Code

FF.5

1.2.

On screen Bank statement: various formats (SWIFT, MultiCash, BAI), enter

information in the fields as specified in the table below:

Last changed on:

12/29/2014

Last changed by:

Tim Mapes

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Version: 1.0
4.6B

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BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:
Field Name
File
Specifications
Import data
Elect. Bank
statement
format
Statement file
Line item file
Workstation
upload
Posting
Parameters
Post
immediately
Only bank
accounts
Generate batch
input
Session names
Do not post
Assign value
date
Cash
Management
Cash
Management
Payment
Advice
Planning Type
Summarization
Account
Balance
Algorithms
BELNR
number interval

Title:
Organization/Area:
EUP Category:

Import Electronic Bank Statement

Cash Management

FI_CM_FF.5 Importing
Electronic Bank Stmt
Controller/Treasurer

Release:

Description
Checked off if importing the EBS
directly
Can be MultiCash, BAI, Swift etc.

Status:
R/O/C
R
R

User Action and Values

Enter the path and file name to be imported.

Marked if user wants items to be posted

immediately.

Click on this button if not on.

Comments

UT will be importing data from outside R/3.

Click on this box to signify yes.
UT will be importing BAI2 files. Select A for
BAI2 format.

Need to specify the path and the file name R

containing the data.
Need to specify the path and the file name C
containing the data.
Checked off if workstation upload is
R
used.

Required for MultiCash format only. Not

required for UT files.
Click on this box to signify workstation
upload.

C
C
Create name for batch input session.

Checked off if statement date is to be

assigned as value date.

C
C
R

Check this only if you would like to

create memo records for each item in
the bank statement

Select this to assign the payment advice

to a planning level
If this is selected the memo records are
not created for each item in the bank
statement.

UT wants batch input session name to be

derived from Bank ID and Acct ID.
Enter 1 in this box.
UT wants the bank statement date to be
assigned as the value date. Click on this
box.

O
O

Enter the intervals in which the values of

your document numbers may be.

XBLNR
number interval

Enter the intervals in which the values of

your reference document numbers may
be.

Bundling

You can use this field to determine

whether and how bank statement items
should be grouped into bundles.

Output
controls
Execute as
background job
Print bank
statement
Last changed on:
12/29/2014

R/3 4.6B

O
O

Last changed by:

Tim Mapes

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BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:
Print posting
log

Title:
Organization/Area:
EUP Category:

Import Electronic Bank Statement

Cash Management

FI_CM_FF.5 Importing
Electronic Bank Stmt
Controller/Treasurer

Release:

Recommended that this option be

selected so the user can see detailed
report of items that posted and items
that did not post.

Print statistic
Separate list

R/3 4.6B

Status:
O

O
O

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.3.

Click on execute icon to launch Importing of EBS files.

If importing process is successful, system will return a posting document number at bottom of

screen.
1.4.

To process the items that did not clear automatically use the following menu path:
AccountingTreasuryCash ManagementIncomingsElectronic bank statementPost
process.
See BPP, FI_CM_FEBA Postprocess Electronic Bank Statement

Last changed on:

12/29/2014

Last changed by:

Tim Mapes

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