INTEGRITY – We are one of the most inclusive, multicultural and diverse

communities in the world. And we have much to be proud of. Premier – 24 January 2003
 appendix i
acts of parliament
Acts of Parliament administered by the Premier
Administrative Arrangements Act 1983 – provides for changes in
administrative arrangements for ministries, administrative units and officers
of administrative units.
Audit Act 1994 – (excluding parts 3, 4 and 5 which are administered
by the Minister for Finance) – provides for the conduct of efficient and
effective financial and performance audits in the Victorian public sector
and the examination of bodies that receive public grants, the review of the
Government's estimated financial statements by the Auditor-General, the
provision of reports on those audits and reviews by the Auditor-General
to the Parliament and the administration and audit of the Victorian
Auditor-General's Office.
Australia Acts (Request) Act 1985 – requests and consents to
Commonwealth and United Kingdom legislation which severs remaining
constitutional links between Australia and Parliament, government and
judicial system in the United Kingdom.
Australia Act (Request) Act 1999 – requests the amendment of the
Australia Act 1986 (Commonwealth) and the Australia Act 1986
(United Kingdom) which will allow States to sever their links to the Crown
if a republic referendum is passed.
Commonwealth Arrangements Act 1958 – relates to certain
arrangements between the Commonwealth and the State of Victoria, in
particular those for the performance of duties by public servants and the
use of State property for purposes of the Commonwealth.
Constitution Act 1975 (excluding Part III and section 88 so far as it
relates to the appointment of Senior Counsel, Crown Counsel and Crown
Counsel (Advisings), which is administered by the Attorney-General) –
relates to the Constitution of the State of Victoria including the powers
of the Governor, both Houses of Parliament, and the establishment of
a system of Local Government.
Constitutional Convention Act 1972 – makes provision for costs
and payment of allowances to Victorian delegates to the Constitutional
Convention.
Constitution (Metropolitan Ambulance Service Royal
Commission Report) Act 2001 – provides for the publication
of the report of the Metropolitan Ambulance Service Royal Commission
during a non-sitting period of Parliament.
Electoral Act 2002, Division 1 of Part V (the Act is otherwise
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T
administered by the Attorney-General) – provides for law relating to
elections in Victoria and establishes the Victorian Electoral Commission.
Essential Services Act 1958 – provides for the continuation of
essential services during a declared state of emergency by permitting
certain measures to be implemented and by making certain activities illegal.
Gaming Machine Control Act 1991, section 138 – establishes the
Community Support Fund. The Act is otherwise administered by the
Minister for Gaming – establishes a system for the regulation, supervision
and control of gaming machines and gaming equipment with the aims of
ensuring that gaming on gaming machines is conducted honestly, that the
management of gaming machines and gaming equipment is free from
criminal influence or exploitation and accommodates those who gamble
without harming themselves or others. Since the Machinery of Government
changes that took effect on 5 December 2002, section 138 of the Act is
now administered by the Minister for Victorian Communities.
126
Longford Royal Commission (Report) Act 1999 –
makes provision for the publication of the report of the Longford Royal
Commission which inquired into the gas explosion at the Longford
Refinery at East Gippsland on 25 September 1998.
Members of Parliament (Register of Interests) Act 1978 –
provides for a code of conduct dealing with the relationship between
a Member of Parliament’s public duty and private interests and establishes
a Register of Members’ Interests.
Ombudsman Act 1973 – provides for the appointment of an
Ombudsman with power to investigate administrative actions taken in
government departments, statutory bodies, or by officers and employees
of municipal councils.
Parliamentary Committees Act 1968 – provides for the
establishment of joint investigatory committees and for certain other
parliamentary committees and their powers and functions.
Parliamentary Officers Act 1975 – provides for the appointment
and conditions of employment of officers of the Parliament.
Parliamentary Precincts Act 2001 – makes provision for the
control, management and security of the Parliamentary precincts.
Parliamentary Salaries and Superannuation Act 1968
(excluding Part II, which is administered by the Minister for Finance) –
provides for the salaries, allowances and superannuation to be paid
to Members of Parliament.
Project Development and Construction Management
Act 1994, Parts 1, 2, 3 and 6 save for section 46 which is administered
by the Minister for Planning – provides for the Premier to nominate
projects under the Act to expedite development.
Public Safety Preservation Act 1958 – provides for the protection
of the community during a declared state of emergency in situations where
the public safety or order is threatened by the actions of persons.
Public Sector Management and Employment Act 1998 –
provides for the employment of agency heads and members of the public
sector.
Public Sector (Union Fees) Act 1992 – provides the mechanism
for the deduction of union fees by employers from payments to employees
in the public sector.
Statute Law Revision Act 2000 – This Act repeals more than 100
redundant Acts, codifies administrative arrangement orders and corrects
a number of ambiguities or omissions found in other Acts to ensure that
the meaning is clear and reflects the intention of the Parliament.
Subordinate Legislation Act 1994 – establishes a regime for the
making of Statutory Rules; provides for Statutory Rules to cease to have
effect 10 years after coming into operation.
Superannuation (Public Sector) Act 1992, Part 2 – (the Act is
otherwise administered by the Minister for Finance) – allows for selected
provisions of the Act to be applied by Order in Council to other statutory
superannuation schemes established for employees of public authorities
in respect of executive officers.
The Constitution Amendment Act 1958 – Sections 149(1), (2), (6),
(7), 153, 154A and 155 (the remaining provisions are administered by the
Attorney-General) – the sections for which responsibility is allocated to
the Premier relate to election periods.
Victorian Relief Committee Act 1958 – relates to the Constitution
and powers of the Victorian Relief Committee, which is established to
distribute commodities and other goods to assist persons in distress. Since
the Machinery of Government changes that took effect on 5 December
2002, this Act is now administered by the Minister for Community Services.
Vital State Industries (Works and Services) Act 1992 –
protects the lawful conduct of economic activity vital to the interests
of Victorians and to enable persons who suffer damage from unlawful
interference with such activity to recover compensation.
Vital State Projects Act 1976 (excluding sections 5 to 16, which
provisions are administered by the Attorney-General) – relates to boycotts
of projects which have been declared to be vital state projects, except for
certain industrial disputes within the Commonwealth jurisdiction or which
have been approved by a compulsory secret ballot.
Wrongs (Public Contracts) Act 1981 – provides for a legal remedy
in favour of the Crown and certain other public authorities where damage
has been caused arising out of the breach of certain contracts for the
execution of major public works.
Acts of Parliament administered by the Minister
for the Arts
Arts Victoria Act 1972 – provides for the appointment of the
Director, Arts Victoria and the Victorian Council of the Arts to provide
high-level advice and leadership in the implementation of the
Government’s arts policy.
Film Act 2001 – provides for the establishment of Film Victoria
and the Australian Centre for the Moving Image.
Geelong Performing Arts Centre Trust Act 1980 – establishes
the Geelong Performing Arts Centre Trust.
Libraries Act 1988 (excluding Part 4 and section 53 in so far as it
relates to Part 4, which is administered by the Minister for Local
Government) – establishes the Library Board of Victoria.
Museums Act 1983 – establishes the Museums Board of Victoria.
National Gallery of Victoria Act 1966 – establishes the Council
of Trustees of the National Gallery of Victoria.
Public Records Act 1973 – establishes the Public Record Office and
a Public Records Advisory Council for better preservation, management
and utilisation of the public records of the State. Since the Machinery of
Government changes that took effect on 5 December 2002, this Act is
now administered by the Minister for Victorian Communities.
Victorian Arts Centre Act 1979 – establishes the Victorian
Arts Centre Trust.
Machinery of Government changes
As a result of the Machinery of Government changes that took effect on
5 December 2002, the portfolios of the Minister for Multicultural
Affairs and the Minister for Women’s Affairs have been supported
by the Department for Victorian Communities since that date.
Legislative changes in 2002-2003
Constitution (Parliamentary Reform) Act 2003 – amends the
Electoral Act 2002 and the Constitution Act 1975 to provide for
fixed four year terms for both the Legislative Assembly and the Legislative
Council, reduces the number of members of the Legislative Council,
removes the Legislative Council’s power to block a supply bill, establishes
a new dispute settlement procedure about proposed legislation and allows
for the entrenchment of certain core provisions of the Constitution.
Constitution (Water Authorities) Act 2003 – amends the
Constitution Act 1975 to entrench in the Victorian Constitution
the responsibility of public water authorities for ensuring the delivery
of water services.
Parliamentary Committees and Parliamentary Salaries and
Superannuation Acts (Amendment) Act 2003 – amends the
Parliamentary Salaries and Superannuation Act 1968 to clarify
the entitlements of members of parliament to allowances under that Act
in respect of the period 30 November 2002 and 1 February 2003 and the
Parliamentary Committees Act 1968 to establish three new joint
house committees and other amendments.
Bills which did not obtain passage in 2000-2001
Constitution (Parliamentary Reform) Bill 2002
Constitution (Water Authorities) Bill 2002
Regulations made and amended
Parliamentary Allowances Regulations 2003
Parliamentary Committees Regulations 2003
Members of Parliament (Register of Interests) Regulations 2003
ANNUAL REPORT 2003
127
 appendix ii
freedom of information

Contacts An applicant may request photocopies of documents and/or inspect

specific documents at the Department by arrangement, or by other access
Principal Officer: Terry Moran (Secretary) arrangements as may be appropriate to the application.
Senior FoI Officer: Marisa Patitucci
FoI Officer: Sudharshini Kasynathan Section 21 of the Act requires that all reasonable steps be taken to enable
an applicant to be notified of a decision concerning the release of
FoI Unit document(s) as soon as practicable. It must be no later than 45 days after
1 Treasury Place Melbourne 3002 the day on which the request is received by the Department.
Tel: 9651 1280
Fax: 9651 5199 What information is released?

This section of the report contains information that is required to be
published annually under Part II of the Freedom of Information Act 1982
(‘FoI Act’). The information required to be published under sections
7(1)(a)(i) and 7(1)(a)(iv) of the FoI Act is located elsewhere in this report.
Further information on FoI and information prepared in accordance
with Section 7 and Part II of the FoI Act are also available from the Senior
FoI Officer.
The FoI Act gives members of the public the right to apply for access
to information held by the Department and portfolio Ministers.
Categories of documents
The Department can refuse to release a document if it contains
information that is exempt under the FoI Act. Documents can be exempt
in full or exempt parts can be deleted with the remainder of the document
released. The Department will notify the applicant of his or her appeal
rights if access is denied to a document or to part of a document.
The FoI Act outlines general categories of information, which are exempt.
This includes information relating to the personal affairs of third parties,
information provided in confidence, information which if released might
endanger the lives or physical safety of individuals, cabinet documents,
commercial-in-confidence information, internal working documents the
release of which would be contrary to the public interest.

Documents, which are maintained in the possession of the Department,
include:
> Cabinet documents;
> Documents prepared for briefing the Premier;
> Internal working papers of the Department;
> Correspondence from Ministers and Members of Parliament,
Government departments and agencies, members of the public
and the private sector;
> Records relating to accounts;
> Personnel and salary records;
> Organisation and accommodation records.
The Department of Justice maintains an extensive filing system. The
system is required under the various Acts for which each Portfolio Minister
is responsible, and based on the functions outlined in this report.
Requests for Access to Documents
Decisions are made under the FoI Act by the Secretary of the Department,
or in line with arrangements made by the Secretary as required under
Sections 26 and 51 of the FoI Act. Decision-making powers and other
powers affecting members of the public are found in the legislation
administered by the Portfolio Ministers. Acts administered by the Portfolio
Ministers are listed in the Appendices.
Charges under the Act
Section 22 of the Act outlines the principles for the levy or waiver of
charges required to be paid by an applicant to the Department, before
access to a document is given. Charges are:
> Photocopy fee – $0.20 per A4 page;
> Search fee – $20 per hour or part thereof;
> Supervision fee – $5 per 15 minutes or part thereof (where a document
is inspected by an applicant);
> Deposits – a deposit of $25 may be required if the calculated charge
does not exceed $100; or a deposit of 50 per cent of the calculated
charge, where that charge exceeds $100.

Access to documents (as defined in section 5 of the Act) may only Some charges may be waived in certain circumstances. An example might
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

be obtained through a request in writing (under section 17 of the Act) be where the applicant is impecunious and the request concerns access to
addressed to the Department’s Senior FoI Officer. a document relating to his or her personal affairs.

Applications should be as specific as possible to enable the Senior

FoI Officer to identify relevant documents as quickly and efficiently as
possible. Each request should be accompanied by a $20 FoI Application
Fee. This fee may be waived in cases where payment would cause an
applicant financial hardship. Where an applicant seeks a waiver of this fee,
the request should indicate the grounds on which a waiver is being sought
(for example, low income).

Assistance in determining the categories of documents relevant to a

request can be provided by the Senior FoI Officer. It should be noted that
certain documents are destroyed or transferred to the Public Record Office
in accordance with the Public Records Act 1973.

128
appendix iii appendix iv
privacy whistleblowers
protection act 2001

The Department is meeting its responsibilities in implementing
the Government’s Privacy policies.
The Information Privacy Act 2000 (IP Act) aims to increase public
confidence in the Government's ability to protect and manage the
personal information that it collects and stores. It also promotes the
free and appropriate exchange of information in our community.
The IP Act came into effect on 1 September 2001 and contains a set
of 10 information privacy principles (IPPs) which have been enforceable
from 1 September 2002.
The Health Records Act 2001 (HR Act), which came into force on 1 July
2002, aims to protect the privacy of health information and establishes
standards in the form of eleven Health Privacy Principles (HPPs). These
principles regulate the collection, handling, and disposal of health
information in public and private sectors. This includes health service
providers and other organisations that handle health information.
The Department and its service providers are committed to maintaining
the privacy of personal information and health records. The Department
has developed Information and Health Records Privacy Policies. A copy
of the Policies can be obtained by contacting the Privacy Officer on 9651
1280 or by writing to the Privacy Officer at:
Department of Premier and Cabinet
Level 2, 1 Treasury Place
MELBOURNE VIC 3002
This section of the report contains information that is required to be
published annually under section 104 of the Whistleblowers Protection
Act 2001 (‘the Act’).
a) The current procedures established by the Department of Premier
and Cabinet under Part 6 of the Act can be found on the following page
of this report;
b) The Department has received no disclosures during the year;
c) The Department has not referred any disclosures to the Ombudsman
for determination as to whether they are public interest disclosures during
the year;
d) The Ombudsman has not referred any disclosed matters to the
Department during the year;
e) The Department has not referred any disclosed matters to the
Ombudsman to investigate during the year;
f) The Ombudsman has not taken over any investigation of disclosed
matters from the Department during the year;
g) The Department has made no request under section 74 of the Act
to the Ombudsman to investigate disclosed matters during the year;
h) The Department has not declined to investigate a disclosed matter
during the year;
i) There have been no disclosed matters that were substantiated on
investigation. There has been no action required to be undertaken arising
from an investigation, since there have been no investigations; and

j) The Ombudsman has not made any recommendation under the Act
that relates to the Department.

Reporting Structure for the Department

of Premier and Cabinet

Investigator Secretary Welfare Manager

Mr Terry Moran

Protected
Disclosure
Co-ordinator
Ms Sharne Bryan

Protected
Disclosure Officer
Ms Isolde Forstmanis
Arts Victoria
ANNUAL REPORT 2003

129
 appendix iv
whistleblowers
protection act 2001

Procedures under Section 68 for handling 4.2 Corrupt conduct

disclosures under the Whistleblowers Corrupt conduct means:

Protection Act 2001
1. Statement of support to whistleblowers
The Department of Premier and Cabinet is committed to the aims and
objectives of the Whistleblowers Protection Act 2001 (the Act). It does not
tolerate improper conduct by its employees, officers or members, nor the
taking of reprisals against those who come forward to disclose such
conduct.
> Conduct of any person (whether or not a public official) that
adversely affects the honest performance of a public officer’s or public
body’s functions;
> The performance of a public officer’s functions dishonestly
or with inappropriate partiality;
> Conduct of a public officer, former public officer or a public body that
amounts to a breach of public trust;

2. Purpose of these procedures
These procedures establish a system for reporting disclosures of improper
conduct or detrimental action by the Department of Premier and Cabinet
and its employees. The system enables such disclosures to be made to the
protected disclosure coordinator or to one of the nominated protected
disclosure officers. Disclosures may be made by employees or by members
of the public.
The Australia Day Committee adopts these procedures as if they
were their own.
These procedures are designed to complement normal communication
channels between supervisors and employees.
3. Objects of the Act
The Whistleblowers Protection Act 2001 commenced operation on
1 January 2002. The purpose of the Act is to encourage and facilitate the
making of disclosures of improper conduct by public officers and public
bodies. The Act provides protection to whistleblowers who make
disclosures in accordance with the Act, and establishes a system for the
matters disclosed to be investigated and rectifying action to be taken.
4. Definitions of key terms
Three key concepts in the reporting system are improper conduct,
corrupt conduct and detrimental action. Definitions of these terms are
set out below.
4.1 Improper conduct
A disclosure may be made about improper conduct by a public body
or public official. Improper conduct means conduct that is corrupt, a
substantial mismanagement of public resources, or conduct involving
substantial risk to public health or safety or to the environment. The
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T
> Conduct by a public officer, former public officer or a public body that
amounts to the misuse of information or material acquired in the course
of the performance of their official functions; or
> A conspiracy or attempt to engage in the above conduct.
Examples
A public officer takes a bribe or receives a payment other than his
or her wages or salary in exchange for the discharge of a public duty.
A public officer favours unmeritorious applications for jobs or permits
by friends and relatives.
A public officer sells confidential information.
4.3 Detrimental action
The Act makes it an offense for a person to take detrimental action against
a person in reprisal for a protected disclosure. Detrimental action includes:
> Action causing injury, loss or damage;
> Intimidation or harassment; and
> Discrimination, disadvantage or adverse treatment in relation to a
person’s employment, career, profession, trade or business, including
the taking of disciplinary action.
Examples
A public body refuses a deserved promotion of a person who makes
a disclosure.
A public body demotes, transfers, isolates in the workplace or changes
the duties of a whistleblower due to the making of a disclosure.
A person threatens, abuses or carries out other forms of harassment

conduct must be serious enough to constitute, if proved, a criminal offense directly or indirectly against the whistleblower, his or her family or friends.
or reasonable grounds for dismissal.
A public body discriminates against the whistleblower or his or her family
Examples and associates in subsequent applications for jobs, permits or tenders.

To avoid closure of a town’s only industry, an environmental health officer

ignores or conceals evidence of illegal dumping of waste.

An agricultural officer delays or declines imposing quarantine to allow

a financially distressed farmer to sell diseased stock.

A building inspector tolerates poor practices and structural defects

in the work of a leading local builder.

130
5. The reporting system
5.1 Contact persons within the Department of Premier and Cabinet
Disclosures of improper conduct or detrimental action by the Department of Premier and Cabinet or employees of the Department, may be made to the
following officers:

> The protected disclosure coordinator and protected disclosure officer for the Department, Ms Sharne Bryan, Senior Legal Adviser, Level 2, 1 Treasury
Place, Melbourne Tel: 9651 5165.

> The protected disclosure officer for Arts Victoria, Ms Isolde Forstmanis, Government and Information, Arts Victoria, Level 6, 2 Kavanagh Street, Southbank
Tel: 9954 5072.

Following is a register of the Public Bodies and Public Officers for whom the Department of Premier and Cabinet has responsibility. Disclosures of improper
conduct or detrimental action may be made to the protected disclosure officers nominated by the public bodies listed below. Disclosures of improper
conduct or detrimental action may also be made to the Ombudsman.

Public Body Address PDO Contact PDO Phone

Australia Day Committee Level 6, 2 Kavanagh Street Ms Isolde Forstmanis 9954 5072
Southbank 3006 Government and Information,
Arts Victoria

Film Victoria Level 7, 189 Flinders Lane Ms Sandra Sdraulig 9660 3200
Melbourne 3000 Chief Executive Officer

Australian Centre for the Moving Image 196 Flinders Street Melbourne 3000 Ms Catherine Dynan 8663 2256
Executive Services Manager

Geelong Performing Arts Centre Trust 50 Little Malop Street (PO Box 991) Ms Patricia Murdock 03 5271 1212
Geelong 3220 Manager

Library Board of Victoria 328 Swanston Street Melbourne 3000 Ms Kate Brown Secretary 8664 7505

Museums Board of Victoria 11 Nicholson Street Carlton 3053 Ms Gillian Hoysted Manager 8341 7746
(GPO Box 666E Melbourne 3001) Human Resources

Council of Trustees of the National 112 Macaulay Road North Melbourne 3051 Ms Robyn Worsnop 9208 0274
Gallery of Victoria (PO Box 7259 Melbourne 8004)

Victorian Arts Centre Trust 100 St Kilda Rd Melbourne 3004 Mr Warwick Knight 9281 8340
(PO Box 7585 Melbourne 8004)

Victorian Council of the Arts Level 6, 2 Kavanagh Street Southbank 3006 Mr Michael Nation 9954 5053
(Private Bag 1 South Melbourne 3205) Secretary

Office of the Governor Government House Melbourne 3004 Ms Louise Kinder 9655 4230
ANNUAL REPORT 2003

Executive Officer

Office of the Chief Parliamentary Counsel Level 2, 1 Macarthur Street Melbourne 3002 Mr Terry Evans Manager, 9651 2192
Business Administration

131
 appendix iv
whistleblowers
protection act 2001

Public Officers Address PDO Contact PDO Phone

Chief Parliamentary Counsel Level 2, 1 Macarthur Street Melbourne 3002 Mr Terry Evans Manager 9651 2192
Business Administration

Secretary of the Department of Premier and Cabinet Level 2, 1 Treasury Place Melbourne 3002 Ms Sharne Bryan 9651 5165
Senior Legal Adviser

Official Secretary Office of the Governor Government House Melbourne 3004 Ms Louise Kinder 9655 4230
Executive Officer

Where a person is contemplating making a disclosure and is concerned about approaching the protected disclosure coordinator or a protected disclosure
officer in the workplace, he or she can call the relevant officer and request a meeting in a discreet location away from the workplace.

5.2 Alternative contact persons

A disclosure about improper conduct or detrimental action by the Department of Premier and Cabinet or employees of the Department, may also be made
directly to the Ombudsman:

The Ombudsman Victoria

Level 22, 459 Collins Street
Melbourne Victoria 3000
(DX 210174)

Internet: www.ombudsman.vic.gov.au
Email: ombudvic@ombudsman.vic.gov.au
Tel: 9613 6222
Toll Free: 1800 806 314

Acting Ombudsman: Mr Robert Seamer Tel: (03) 9613 6202

The following table sets out where disclosures about persons other than employees of the Department of Premier and Cabinet should be made.

Person who is the subject of the disclosure Person/body to whom the disclosure must be made

Employee of a public body That public body or the Ombudsman

Member of Parliament (Legislative Assembly) Speaker of the Legislative Assembly

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

Member of Parliament (Legislative Council) President of the Legislative Council

Councillor The Ombudsman

Chief Commissioner of Police The Ombudsman or Deputy Ombudsman

Member of the police force The Ombudsman, Deputy Ombudsman or Chief Commissioner of Police

132
6. Roles and responsibilities
6.1 Employees
Employees are encouraged to report known or suspected incidences
of improper conduct or detrimental action in accordance with
these procedures.
All employees of the Department of Premier and Cabinet have an
important role to play in supporting those who have made a legitimate
disclosure. They must refrain from any activity that is, or could be
perceived to be, victimisation or harassment of a person who makes
a disclosure. Furthermore, they should protect and maintain the
confidentiality of a person they know or suspect to have made
a disclosure.
6.2 Protected disclosure officers
Protected disclosure officers will:
> Be a contact point for general advice about the operation of the Act
for any person wishing to make a disclosure about improper conduct
or detrimental action;
> Make arrangements for a disclosure to be made privately and discreetly
and, if necessary, away from the workplace;
> Receive any disclosure made orally or in writing (from internal
and external whistleblowers);
> Commit to writing any disclosure made orally;
> Impartially assess the allegation and determine whether it is a
disclosure made in accordance with Part 2 of the Act (that is,
a protected disclosure);
> Take all necessary steps to ensure the identity of the whistleblower and
the identity of the person who is the subject of the disclosure are kept
confidential; and
> Forward all disclosures and supporting evidence to the protected
disclosure coordinator.
6.3 Protected disclosure coordinator
The protected disclosure coordinator has a central clearinghouse role
in the internal reporting system. He or she will:
> Receive all disclosures forwarded from the protected disclosure officers;
> Receive all phone calls, emails and letters from members of the public
or employees seeking to make a disclosure;
> Impartially assess each disclosure to determine whether it is a public
interest disclosure;
> Refer all public interest disclosures to the Ombudsman;
> Be responsible for carrying out, or appointing an investigator to carry
out, an investigation referred to the public body by the Ombudsman;
> Be responsible for overseeing and coordinating an investigation where
an investigator has been appointed;
> Appoint a welfare manager to support the whistleblower and to protect
him or her from any reprisals;
> Advise the whistleblower of the progress of an investigation into
the disclosed matter;
> Establish and manage a confidential filing system;
> Collate and publish statistics on disclosures made;
> Take all necessary steps to ensure the identity of the whistleblower and
the identity of the person who is the subject of the disclosure are kept
confidential; and
> Liaise with the chief executive officer of the public body.
6.4 Investigator
The investigator will be responsible for carrying out an internal
investigation into a disclosure where the Ombudsman has referred
a matter to the public body. An investigator may be a person from within
an organisation or a consultant engaged for that purpose.
6.5 Welfare manager
The welfare manager is responsible for looking after the general welfare
of the whistleblower. The welfare manager will:
> Examine the immediate welfare and protection needs of a whistleblower
who has made a disclosure and seek to foster a supportive work
environment;
> Advise the whistleblower of the legislative and administrative
protections available to him or her;
> Listen and respond to any concerns of harassment, intimidation
or victimisation in reprisal for making disclosure; and
> Ensure the expectations of the whistleblower are realistic.
7. Confidentiality
The Department of Premier and Cabinet will take all reasonable steps
to protect the identity of the whistleblower. Maintaining confidentiality
is crucial in ensuring reprisals are not made against a whistleblower.
The Act requires any person who receives information due to the handling
or investigation of a protected disclosure, not to disclose that information
except in certain limited circumstances. Disclosure of information in breach
of section 22 constitutes an offense that is punishable by a maximum fine
of 60 penalty units ($6000) or six months imprisonment or both.
The circumstances in which a person may disclose information obtained
about a protected disclosure include:
> Where exercising the functions of the public body under the Act;
> When making a report or recommendation under the Act;
> When publishing statistics in the annual report of a public body; and
> In criminal proceedings for certain offenses in the Act.
ANNUAL REPORT 2003
However, the Act prohibits the inclusion of particulars in any report
or recommendation that is likely to lead to the identification of the
whistleblower. The Act also prohibits the identification of the person
who is the subject of the disclosure in any particulars included in an
annual report.
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 appendix iv
whistleblowers
protection act 2001
The Department of Premier and Cabinet will ensure all files, whether paper
or electronic, are kept securely and can only be accessed by the protected
disclosure coordinator, protected disclosure officer, the investigator or
welfare manager (in relation to welfare matters) where appropriate. All
printed material will be kept in files that are clearly marked as a
Whistleblower Protection Act matter, and warn of the criminal penalties
that apply to any unauthorised divulging information concerning a
protected disclosure. All electronic files will be produced and stored in
a separate secure designated directory and be given password protection
which is accessible only by the protected disclosure coordinator. All
materials relevant to an investigation, such as tapes from interviews,
will also be stored securely with the whistleblower files.
The Department of Premier and Cabinet will not email documents relevant
to a whistleblower matter and will ensure all phone calls and meetings are
conducted in private.
8. Collating and publishing statistics
The protected disclosure coordinator will establish a secure register
to record the information required to be published in the annual report,
and to generally keep account of the status of whistleblower disclosures.
The register will be confidential and will not record any information that
may identify the whistleblower.
The register will contain the following information:
> The number and types of disclosures made to public bodies during
the year;
> The number of disclosures referred to the Ombudsman for
determination as to whether they are public interest disclosures;
> The number and types of disclosed matters referred to the public body
by the Ombudsman for investigation;
> The number and types of disclosures referred by the public body
to the Ombudsman for investigation;
> The number and types of investigations taken over from the public body
by the Ombudsman;
> The number of requests made by a whistleblower to the Ombudsman
to take over an investigation by the public body;
> The number and types of disclosed matters that the public body has
declined to investigate;
> The number and types of disclosed matters that were substantiated
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T
upon investigation and the action taken on completion of the
investigation; and
> Any recommendations made by the Ombudsman that relate
to the public body.
9. Receiving and assessing disclosures
9.1 Has the disclosure been made in accordance
with Part 2 of the Act?
Where a disclosure has been received by the protected disclosure officer
or by the protected disclosure coordinator, he or she will assess whether
the disclosure has been made in accordance with Part 2 of the Act and is,
therefore, a protected disclosure.
134
9.1.1 Has the disclosure been made to the
appropriate person?
For the disclosure to be responded to by the Department of Premier
and Cabinet, it must concern an employee, member or officer of the
Department of Premier and Cabinet. If the disclosure concerns an
employee, officer or member of another public body, the person who
has made the disclosure must be advised of the correct person or body
to whom the disclosure should be directed (see the table in 5.2). If the
disclosure has been made anonymously, it should be referred
to the Ombudsman.
9.1.2 Does the disclosure contain the essential elements
of a protected disclosure?
To be a protected disclosure, a disclosure must satisfy the following
criteria:
> Did a natural person (that is, an individual person rather than
a corporation) make the disclosure?
> Does the disclosure relate to conduct of a public body or public officer
acting in their official capacity?
> Is the alleged conduct either improper conduct or detrimental action
taken against a person in reprisal for making a protected disclosure?
> Does the person making a disclosure have reasonable grounds
for believing the alleged conduct has occurred?
Where a disclosure is assessed to be a protected disclosure, it is referred
to the protected disclosure coordinator. The protected disclosure
coordinator will determine whether the disclosure is a public interest
disclosure.
Where a disclosure is assessed not to be a protected disclosure, the
matter does not need to be dealt with under the Act. The protected
disclosure officer will decide how the matter should be responded
to in consultation with the protected disclosure coordinator.
9.2 Is the disclosure a public interest disclosure?
Where the protected disclosure officer or coordinator has received
a disclosure that has been assessed to be a protected disclosure, the
protected disclosure coordinator will determine whether the disclosure
amounts to a public interest disclosure. This assessment will be made
within 45 days of the receipt of the disclosure. In reaching a conclusion
as to whether a protected disclosure is a public interest disclosure, the
protected disclosure coordinator will consider whether the disclosure
shows, or tends to show, that the public officer to whom the
disclosure relates:
> Has engaged, is engaging or proposes to engage in improper conduct
in his or her capacity as a public officer; or
> Has taken, is taking or proposes to take detrimental action in reprisal
for the making of the protected disclosure.
Where the protected disclosure coordinator concludes that the disclosure
amounts to a public interest disclosure, he or she will:
1. Notify the person who made the disclosure of that conclusion; and
2. Refer the disclosure to the Ombudsman for formal determination
as to whether it is indeed a public interest disclosure.
Where the protected disclosure coordinator concludes that the disclosure
is not a public interest disclosure, he or she will:
1. Notify the person who made the disclosure of that conclusion; and
2. Advise that person that he or she may request the public body to refer
the disclosure to the Ombudsman for a formal determination as to whether
the disclosure is a public interest disclosure, and that this request must be
made within 28 days of the notification.
In either case, the protected disclosure coordinator will make the
notification and the referral within 14 days of the conclusion being reached
by the public body. Notification to the whistleblower is not necessary
where the disclosure has been made anonymously.
10. Investigations
10.1 Introduction
Where the Ombudsman refers a protected disclosure to the Department
of Premier and Cabinet for investigation, the protected disclosure
coordinator will appoint an investigator to carry out the investigation.
The objectives of an investigation will be:
> To collate information relating to the allegation as quickly as possible.
This may involve taking steps to protect or preserve documents,
materials and equipment;
> To consider the information collected and to draw conclusions
objectively and impartially;
> To maintain procedural fairness in the treatment of witnesses and
the person who is the subject of the disclosure; and
> To make recommendations arising from the conclusions drawn
concerning remedial or other appropriate action.
10.2 Terms of reference
Before commencing an investigation, the protected disclosure coordinator
will draw up terms of reference and obtain authorisation for those terms by
the Secretary of the Department. The terms of reference will set a date by
which the investigation report is to be concluded, and will describe the
resources available to the investigator to complete the investigation within
the time set. The protected disclosure coordinator may approve, if
reasonable, an extension of time requested by the investigator. The terms
of reference will require the investigator to make regular reports to the
protected disclosure coordinator who, in turn, is to keep the Ombudsman
informed of general progress.
10.3 Investigation plan
The investigator will prepare an investigation plan for approval by the
protected disclosure coordinator. The plan will list the issues to be
substantiated and describe the avenue of inquiry. It will address the
following issues:
> What is being alleged?
> What are the possible findings or offenses?
> What are the facts in issue?
> How is the inquiry to be conducted?
> What resources are required?
At the commencement of the investigation, the whistleblower should be:
> Notified by the investigator that he or she has been appointed to
conduct the investigation;
> Asked to clarify any matters; and
> Provide any additional material he or she might have.
The investigator will be sensitive to the whistleblower’s possible fear
of reprisals and will be aware of the statutory protections provided
to the whistleblower.
10.4 Natural justice
The principles of natural justice will be followed in any investigation
of a public interest disclosure. The principles of natural justice concern
procedural fairness and ensure a fair decision is reached by an objective
decision maker. Maintaining procedural fairness protects the rights of
individuals and enhances public confidence in the process.
The Department of Premier and Cabinet will have regard to the following
issues in ensuring procedural fairness:
> The person who is the subject of the disclosure is entitled to know
the allegations made against him or her and must be given the right
to respond. (This does not mean the person must be advised of the
allegation as soon as the disclosure is received or the investigation
has commenced);
> If the investigator is contemplating making a report adverse to the
interests of any person, that person should be given the opportunity
to put forward further material that may influence the outcome of the
report and that person’s defence should be fairly set out in the report;
> All relevant parties to a matter should be heard and all submissions
should be considered;
> A decision should not be made until all reasonable inquiries have
been made;
> The investigator or any decision maker should not have a personal
or direct interest in the matter being investigated;
> All proceedings must be carried out fairly and without bias. Care should
be taken to exclude perceived bias from the process; and
> The investigator must be impartial in assessing the credibility of the
whistleblowers and any witnesses. Where appropriate, conclusions
as to credibility should be included in the investigation report.
10.5 Conduct of the investigation
The investigator will make contemporaneous notes of all discussions and
phone calls, and all interviews with witnesses will be taped. All information
gathered in an investigation will be stored securely. Interviews will be
conducted in private and the investigator will take all reasonable steps to
protect the identity of the whistleblower. Where disclosure of the identity
of the whistleblower cannot be avoided, due to the nature of the
allegations, the investigator will warn the whistleblower and his
or her welfare manager of this probability.
It is in the discretion of the investigator to allow any witness to have legal
ANNUAL REPORT 2003
or other representation or support during an interview.
10.6 Referral of an investigation to the Ombudsman
The protected disclosure coordinator will make a decision regarding
the referral of an investigation to the Ombudsman where, on the advice
of the investigator:
> The investigation is being obstructed by, for example, the
non-cooperation of key witnesses; or
> The investigation has revealed conduct that may constitute
a criminal offense.
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protection act 2001
10.7 Reporting requirements
The protected disclosure coordinator will ensure the whistleblower is kept
regularly informed concerning the handling of a protected disclosure and
an investigation.
The protected disclosure coordinator will report to the Ombudsman about
the progress of an investigation.
Where the Ombudsman or the whistleblower requests information about
the progress of an investigation, that information will be provided within
28 days of the date of the request.
11. Action taken after an investigation
11.1 Investigator‘s final report
At the conclusion of the investigation, the investigator will submit a written
report of his or her findings to the protected disclosure coordinator.
The report will contain:
> The allegation/s;
> An account of all relevant information received and, if the investigator
has rejected evidence as being unreliable, the reasons for this opinion
being formed;
> The conclusions reached and the basis for them; and
> Any recommendations arising from the conclusions.
Where the investigator has found that the conduct disclosed by the
whistleblower has occurred, recommendations made by the investigator
will include:
> The steps that need to be taken by the Department of Premier and
Cabinet to prevent the conduct from continuing or occurring in the
future; and
> Any action that should be taken by the Department of Premier and
Cabinet to remedy any harm or loss arising from the conduct. This action
may include bringing disciplinary proceedings against the person
responsible for the conduct, and referring the matter to an appropriate
authority for further consideration.
The report will be accompanied by:
> The transcript or other record of any oral evidence taken, including
tape recordings; and
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T
> All documents, statements or other exhibits received by the officer
and accepted as evidence during the course of the investigation.
Where the investigator’s report is to include an adverse comment against
any person, that person will be given the opportunity to respond and his
or her defence will be fairly included in the report.
The report will not disclose particulars likely to lead to the identification
of the whistleblower.
11.2 Action to be taken
If the protected disclosure coordinator is satisfied that the investigation
has found that the disclosed conduct has occurred, he or she will
recommend to the Secretary the action that must be taken to prevent
the conduct from continuing or occurring in the future. The protected
disclosure coordinator may also recommend that action be taken to
remedy any harm or loss arising from the conduct.
136
The protected disclosure coordinator will provide a written report
to the Premier or the Minister for the Arts (whomever is appropriate),
the Ombudsman and the whistleblower setting out the findings of
the investigation and any remedial steps taken.
Where the investigation concludes that the disclosed conduct did not
occur, the protected disclosure coordinator will report these findings
to the Ombudsman and to the whistleblower.
12. Managing the welfare of the whistleblower
12.1 Commitment to protecting whistleblowers
The Department of Premier and Cabinet is committed to the protection
of genuine whistleblowers against detrimental action taken in reprisal for
the making of protected disclosures. The protected disclosure coordinator
is responsible for ensuring whistleblowers are protected from direct and
indirect detrimental action, and that the culture of the workplace is
supportive of protected disclosures being made.
The protected disclosure coordinator will appoint a welfare manager
to all whistleblowers who have made a protected disclosure. The welfare
manager will:
> Examine the immediate welfare and protection needs of a whistleblower
who has made a disclosure and, where the whistleblower is an employee,
seek to foster a supportive work environment;
> Advise the whistleblower of the legislative and administrative
protections available to him or her;
> Listen and respond to any concerns of harassment, intimidation or
victimisation in reprisal for making disclosure;
> Keep a contemporaneous record of all aspects of the case management
of the whistleblower including all contact and follow-up action; and
> Ensure the expectations of the whistleblower are realistic.
All employees will be advised that it is an offense for a person to take
detrimental action in reprisal for a protected disclosure. The maximum
penalty is a fine of 240 penalty units ($24,000) or two years imprisonment
or both. The taking of detrimental action in breach of this provision can
also be grounds for making a disclosure under the Act and can result
in an investigation.
Detrimental action includes:
> Causing injury, loss or damage;
> Intimidation or harassment; and
> Discrimination, disadvantage or adverse treatment in relation
to a person’s employment, career, profession, trade or business
(including the taking of disciplinary action).
12.2 Keeping the whistleblower informed
The protected disclosure coordinator will ensure the whistleblower is kept
informed of action taken in relation to his or her disclosure, and the time
frames that apply. The whistleblower will be informed of the objectives of
an investigation, the findings of an investigation, and the steps taken by
the Department of Premier and Cabinet to address any improper conduct
that has been found to have occurred. The whistleblower will be given
reasons for decisions made by the Department of Premier and Cabinet
in relation to a protected disclosure. All communication with the
whistleblower will be in plain English.
12.3 Occurrence of detrimental action
If a whistleblower reports an incident of harassment, discrimination
or adverse treatment that would amount to detrimental action taken
in reprisal for the making of the disclosure, the welfare manager will:
> Record details of the incident;
> Advise the whistleblower of his or her rights under the Act; and
> Advise the protected disclosure coordinator or chief executive officer
of the detrimental action.
The taking of detrimental action in reprisal for the making of a disclosure
can be an offense against the Act as well as grounds for making a further
disclosure. Where such detrimental action is reported, the protected
disclosure coordinator will assess the report as a new disclosure under
the Act. Where the protected disclosure coordinator is satisfied that
the disclosure is a public interest disclosure, he or she will refer it to the
Ombudsman. If the Ombudsman subsequently determines the matter
to be a public interest disclosure, the Ombudsman may investigate the
matter or refer it to another body for investigation as outlined in the Act.
12.4 Whistleblowers implicated in improper conduct
Where a person who makes a disclosure is implicated in misconduct, the
Department of Premier and Cabinet will handle the disclosure and protect
the whistleblower from reprisals in accordance with the Act, the
Ombudsman’s guidelines and these procedures. The Department of
Premier and Cabinet acknowledges that the act of whistleblowing should
not shield whistleblowers from the reasonable consequences flowing from
any involvement in improper conduct. Section 17 of the Act specifically
provides that a person’s liability for his or her own conduct is not affected
by the person’s disclosure of that conduct under the Act. However, in some
circumstances, an admission may be a mitigating factor when considering
disciplinary or other action. The Secretary of the Department will make the
final decision on the advice of the protected disclosure coordinator as to
whether disciplinary or other action will be taken against a whistleblower.
Where disciplinary or other action relates to conduct that is the subject of
the whistleblower’s disclosure, the disciplinary or other action will only be
taken after the disclosed matter has been appropriately dealt with.
In all cases where disciplinary or other action is being contemplated,
the Secretary of the Department must be satisfied that it has been clearly
demonstrated that:
> The intention to proceed with disciplinary action is not causally
connected to the making of the disclosure (as opposed to the content
of the disclosure or other available information);
> There are good and sufficient grounds that would fully justify action
against any non-whistleblower in the same circumstances; and
> There are good and sufficient grounds that justify exercising any
discretion to institute disciplinary or other action.
The protected disclosure coordinator will thoroughly document the
process including recording the reasons why the disciplinary or other
action is being taken, and the reasons why the action is not in retribution
for the making of the disclosure. The protected disclosure coordinator will
clearly advise the whistleblower of the proposed action to be taken, and
of any mitigating factors that have been taken into account.
13. Management of the person against whom a disclosure
has been made
The Department of Premier and Cabinet recognises that employees
against whom disclosures are made must also be supported during the
handling and investigation of disclosures. The Department of Premier
and Cabinet will take all reasonable steps to ensure the confidentiality
of the person who is the subject of the disclosure during the assessment
and investigation process. Where investigations do not substantiate
disclosures, the fact that the investigation has been carried out, the results
of the investigation, and the identity of the person who is the subject
of the disclosure will remain confidential.
The protected disclosure coordinator will ensure the person who is the
subject of any disclosure investigated by or on behalf of a public body:
> Is informed as to the substance of the allegations;
> Is given the opportunity to answer the allegations before a final
decision is made;
> Is informed as to the substance of any adverse comment that may
be included in any report arising from the investigation; and
> Has his or her defence set out fairly in any report.
Where the allegations in a disclosure have been investigated, and the
person who is the subject of the disclosure is aware of the allegations
or the fact of the investigation, the protected disclosure coordinator will
formally advise the person who is the subject of the disclosure of the
outcome of the investigation.
The Department of Premier and Cabinet will give its full support
to a person who is the subject of a disclosure where the allegations
contained in a disclosure are clearly wrong or unsubstantiated. If the
matter has been publicly disclosed, the Secretary of the Department
of Premier and Cabinet will consider any request by that person to issue
a statement of support setting out that the allegations were clearly
wrong or unsubstantiated.
14. Criminal offenses
The Department of Premier and Cabinet will ensure officers appointed
to handle protected disclosures and all other employees are aware
of the following offenses created by the Act:
1. It is an offense for a person to take detrimental action against
a person in reprisal for a protected disclosure being made. The Act
provides a maximum penalty of a fine of 240 penalty units ($24,000)
or two years imprisonment or both.
2. It is an offense for a person to divulge information obtained as a result
of the handling or investigation of a protected disclosure without
legislative authority. The Act provides a maximum penalty of 60 penalty
units ($6,000) or six months imprisonment or both.
ANNUAL REPORT 2003
3. It is an offense for a person to obstruct the Ombudsman in performing
his responsibilities under the Act. The Act provides a maximum penalty
of 240 penalty units ($24,000) or two years imprisonment or both.
4. It is an offense for a person to knowingly provide false information
under the Act with the intention that it be acted on as a disclosed matter.
The Act provides a maximum penalty of 240 penalty units ($24,000) or two
years imprisonment or both.
15. Review
These procedures will be reviewed annually to ensure they meet the
objectives of the Act and accord with the Ombudsman‘s guidelines. 137
 appendix v
measurement of the department’s performance
– department of premier and cabinet

Strategic Policy Advice and Projects

Description of the Output Group
These outputs contribute to the Growing Victoria Together (GVT) initiative through providing quality policy advice that contributes to all GVT strategies and
also acts as a conjoint to link policy initiatives that span more that one GVT strategy. The outputs also make significant contributions to the “provision of
high quality policy advice to the Premier and Government” Departmental Objective.

The outputs involve the provision of advice to the Premier and Cabinet on all aspects of policy including the Government’s medium term strategic
directions. This involves advice on issues as they arise, policy co-ordination and analysis, consultation with key internal and external stakeholders and
leadership in long-term policy development and research.

Departmental Objectives to which the Output Group contributes

> Provision of high quality policy advice to the Premier and Government

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Strategic Policy Advice – Provides strategic policy analysis and advice to the Premier on all matters affecting his role as Head of Government and
administrative support for the operation of the Cabinet, Cabinet Committees and Executive Council and for the Government’s relationship with Parliament;
and assists the Premier in identifying emerging issues, carrying out practical forward planning, reviewing policy and assessing the impact Government
decisions and actions.

QUANTITY Number of briefs number 2,000 5,161

QUALITY Client satisfaction with brief provided per cent 100 100

TIMELINESS Cabinet submission and briefing per cent 100 100

requests met by due-by date

Planned policy briefings completed per cent 95 95

within agreed timelines

COST Total output cost $ million 29.0 26.2

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

138
Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003
Target Achieved

Policy Leadership Projects – On behalf of the Premier lead and participate in policy projects including development and coordination of new initiatives;
and manage the implementation of the Growing Victoria Together strategy and other strategic policy initiatives.

QUANTITY Number of policy leadership projects number 30 36

Development of the GVT outcomes report for the public number 1 1

Minimum student numbers for the Masters of Public number 58 39

Administration program from Victoria

Minimum student numbers for the Executive Fellows number 30 0

Program from Victoria

Number of strategic people management unit briefs number 90 205

Number of strategic people management projects number 13 13

QUALITY Per cent of policy leadership projects managed per cent 100 91
within approved framework

Satisfaction with policy leadership project outcomes per cent 95 95

Satisfaction with strategic people management briefs per cent 90 90

TIMELINESS Policy leadership projects completed within per cent 90 85

required timelines

Development of the Growing Victoria Together (GVT) per cent 100 100
outcomes report within required timeframe

Advice in relation to strategic people management Cabinet per cent 100 100
submissions and briefing requests met by due by date

COST Total output cost $ million 10.0 6.3

ANNUAL REPORT 2003

139
 appendix v
measurement of the department’s performance
– department of premier and cabinet

Community Engagement and Government Information

Description of the Output Group
These outputs make significant contributions to the “develop and lead whole of government initiatives to ensure effective outcomes for all Victorians”
Departmental Objective. The individual outputs involve the provision of policies, services and information to the community that emphasises a joined-up
approach to Government service provision.

Departmental Objectives to which the Output Group contributes

Develop and lead Whole of Government initiatives to ensure effective outcomes for all Victorians

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Protocol and Special Events – Initiate, plan and implement diplomatic and business visits, hospitality events and special projects including government
sponsored programs and activities and provision of advice in relation to these matters.

QUANTITY Number of official visitors to Victoria number 35 70

Number of annual special events number 4 12

High-quality nominations to be available for the number 25 29

biannual meeting of the Public Service Medal Committee

Number of hospitality events number 40 59

QUALITY Sensitive visitor dignity security achieved per cent 100 100

Level of support from the public for all special per cent 95 95
events which are a departmental responsibility

Congratulatory messages and promotional material per cent 100 100

are relevant and accurate

TIMELINESS Timely delivery of events, functions and visit arrangements per cent 100 100

Congratulatory messages and promotional material per cent 100 100

are delivered on time

COST Total output cost $ million 2.1 2.1

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

140
Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003
Target Achieved

Government Information Services and Support – Continuously improve communications and information about government policies, programs and
services with the Victorian public and across government.

QUANTITY Number of briefs number 30 10

Develop communications resource products, standards per cent 85 85

and guidelines in response to identified Government requirements

Public contact per contact officer per day number 30 19

QUALITY Client satisfaction of advice provided per cent 90 90

Departmental client/stakeholder satisfaction per cent 85 85

Public client satisfaction per cent 85 85

Communications products as required per cent 85 85

TIMELINESS Products developed within identified timeframes per cent 85 85

Timely provision of public information per cent 90 90

Cabinet submissions and briefs met by due date per cent 90 90

COST Total output cost $ million 22.3* 18.5*

*This figure includes Information Victoria for period July 2002 to December 2002. Now transferred to the Department for Victorian Communities.

The following list include those outputs and functions transferred to other departments:

Output Name Department Name

Multicultural Affairs Department for Victorian Communities

Women’s Policy Department for Victorian Communities

Community Support Fund Department for Victorian Communities

Revenues and expenses associated with outputs that were transferred out of the department have been recorded in the financial report for the period
1 July 2002 to 31 December 2002.
ANNUAL REPORT 2003

141
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– department of premier and cabinet

Arts and Cultural Development

Description of the Output Group
These outputs contribute to the Growing Victoria Together (GVT) initiative through the following GVT strategies:

> Building cohesive communities and reducing inequalities

> Valuing and investing in lifelong education

> More jobs and thriving, innovative industries across Victoria

> Promoting rights and respecting diversity

> Growing and linking all of Victoria

The outputs also make significant contributions to the “deliver services and programs to enhance the contribution of creative industries within the Victorian
community” Departmental Objective. The individual outputs relate to the development of the Victorian arts and cultural sector through the provision of
industry assistance programs, infrastructure development and policy advice.

Departmental Objectives to which the Output Group contributes

Delivering services and programs to enhance the contribution of creative industries within the Victorian community

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Arts Development and Access – Support for the creation and presentation of arts product and for the development of artists and arts organisations
and for the expansion of access to a diverse range of arts experiences.

QUANTITY Diverse range of product, producers and cultural

venues supported:

Organisations recurrently funded number 99 102

Regionally-based organisations recurrently funded number 38 37

Project companies and artists funded number 320 341

Proportion of project companies and artists per cent 20 31

funded which are regionally based

Access to a diverse range of supported projects:

Local festivals funded number 23 22

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

Regional Touring Victoria destinations number 55 58

Artist residences in schools number 28 38

Attendances at Major Performing Arts Organisations number 880,000 993,000

Attendances at Major Festivals number 1,950,000 1,948,000

International markets accessed number 12 23

QUALITY Grant recipients who met or exceeded per cent 85 82

agreed outcomes

142
Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003
Target Achieved

TIMELINESS Arts Development applications processed days 60 31

for Ministerial consideration

All other applications processed days 40 16

for Ministerial consideration

Performance and grant agreements acquitted within per cent 80 73

90 days of project completion

COST Total output cost $ million 24.6 27.6

Infrastructure and cultural facilities – support for Victorian cultural venues and state-owned facilities.

QUANTITY Major projects managed number 5 5

Risk-Management Programs in place number 3 3

Infrastructure-Development Programs number 5 6

Agency Building Asset Management Plans number 3 2

Infrastructure and cultural facilities funding programs number 2 2

QUALITY Success measures of projects achieved per cent 90 94

TIMELINESS Performance and grant agreements completed per cent 90 81

within agreed timeframes

COST Total output cost $ million 80.8 90.6

Arts services and policy – provision of agencies governance, policy implementation and advice, research, planning and communications services
across the portfolio.

QUANTITY Agencies governance projects number 5 6

Planning and research projects number 11 11

Ministerial briefs number 700 629

QUALITY Level of satisfaction with policy advice per cent 95 96

ANNUAL REPORT 2003

Public information rated Informative or Very Informative per cent 90 91

TIMELINESS Annual Reports submitted to Parliament by date Oct 2002 Apr 2003

COST Total output cost: $ million 2.5 2.8

143
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measurement of the department’s performance
– department of premier and cabinet

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Arts Portfolio Agencies – Promotion, presentation and preservation of our heritage and the arts through Victoria’s cultural agencies: Australian Centre for
the Moving Image, Film Victoria, Geelong Performing Arts Centre, Museum Victoria, National Gallery of Victoria, Public Record Office Victoria, State Library
of Victoria and the Victorian Arts Centre.

QUANTITY Visitors/users to all Agencies number 8,545,000 7,984,000

Visitors to Museum Victoria number 1,135,000 1,065,236

Visitors to the Australian Centre for the Moving number 800,000 612,000
Image at Federation Square

Online access to Agency websites number of user sessions 4,210,000 6,338,000

State Library of Victoria online access number of user sessions 1,200,000 1,767,085

Members, friends and volunteers at all Agencies number 22,000 19,130

Education, Outreach or Regional Audience number 240 321

Development Programs

Education, Outreach or Regional Audience Development number 14 14

programs at the Geelong Performing Arts Centre

Performances at the Victorian Arts Centre number 1,450 1,657

Value of film, television and new media production $ million 70 93

supported by Film Victoria programs

Additional employment from production number of FTE’s 1,960 3,441

supported by Film Victoria

QUALITY Museum Victoria

Customer satisfaction with public programs per cent 95 92
and services – satisfied or above

National Gallery of Victoria

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

Customer satisfaction with public programs and services per cent 95 97

State Library of Victoria

Customer satisfaction with services and programs – per cent 90 86
good to excellent

TIMELINESS Agency service delivery time benchmarks met:

Australian Centre for the Moving Image – per cent 100 100
Video bookings processed within 48 hours

COST Total output cost: $ million 203.0* 192.1*

*This figure includes Public Record Office Victoria for period July 2002 to December 2002. Now transferred to the Department for Victorian Communities.

144
Public Sector Management and Governance
Description of the Output Group
These outputs contribute to the Growing Victoria Together (GVT) initiative through the following GVT strategies:

> Government that listens and leads

> Promoting rights and respecting diversity
> Growing and linking all of Victoria

The outputs also make significant contributions to the “improve the capability, integrity and independence of the Victorian Public Sector” Departmental
Objective. The individual outputs involve the provision of independent services that aim to ensure the effective management of governance of the public sector.

Departmental Objectives to which the Output Group contributes

Continuously improving the capability, integrity and independence of the Victorian public sector

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Advice and Support to the Governor – Provision of advice and support to the Governor, and maintenance of Government House and its collections
as a heritage asset of national importance.

QUANTITY Events and services arranged in response to requests per cent 100 100
by the Governor and the Premier

QUALITY Maintenance of assets in accordance with asset per cent 100 100
management strategy

Management of the program of events and services per cent 95 95

meets the expectations of the Governor

Standard, physical appearance and security of Government per cent 95 95

House, the gardens and grounds meet appropriate standards
as per the asset management strategy

TIMELINESS Timely arrangement of events and services per cent 100 100

Contract milestones are met per cent 95 95

COST Total output cost $ million 6.6 7.4

Public Sector Employment and Conduct Services – Promotion of the principles of public sector employment and conduct, and monitoring and reporting
to Parliament on their application.

QUANTITY Site visits to organisations (validation of inspections number 50 97

and consultancies)

QUALITY Overall organisations’ satisfaction with activities/programs per cent 80 89

ANNUAL REPORT 2003

Overall participant satisfaction with activities/programs per cent 80 92

Proportion of organisations complying with significant per cent 90 90

elements of executive remuneration policy

TIMELINESS Parliamentary reporting date met per cent 100 100

Report and publication dates met per cent 100 100

COST Total output cost $ million 2.7 3.1 145

 appendix v
measurement of the department’s performance
– department of premier and cabinet

Major Outputs/Deliverables Unit of Measure 2002-2003 2002-2003

Target Achieved

Chief Parliamentary Counsel Services – Preparation of Bills for introduction in Parliament, provision of advice on proposed statutory rules and other
subordinate legislation, publishing and reprinting of Acts and statutory rules and maintenance of a database of Victorian legislation.

QUANTITY Statutory Rules made and bills prepared number 245 274
and introduced into Parliament

Advice given on legislation in response to written requests number 400 394

Versions of Acts and Statutory Rules published electronically number 1,050 658

QUALITY Bills drafted, Statutory Rules drafted or settled, per cent 95 99

and advice provided is to the required standard

Accuracy levels maintained in terms of document per cent 95 99

management, printing and publishing

TIMELINESS Bills drafted, Statutory Rules drafted or settled, per cent 95 99

and advice provided within required timelines

Electronic versions published within required timelines per cent 95 98

COST Total output cost $ million 3.5 4.1

Ombudsman services – Independent investigation of complaints concerning administrative actions taken in Government departments, statutory bodies,
or by officer and employees of municipal councils; complaints against members of the Police Force, and overseeing the investigation by police
of certain complaints.

QUANTITY Finalise consideration of complaints number 4,600 4,344

Issues monitored under legislative requirements number 700 937

QUALITY Satisfaction of Ombudsman with complaints per cent 100 100

resolution process

Satisfaction of Ombudsman with the inspections per cent 100 100

and monitoring process
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

TIMELINESS Complaints resolved within required timeliness per cent 93 90

Inspections completed within legislated timelines per cent 100 100

COST Total output cost $ million 2.8 3.3

146
appendix vi
budget portfolio outcomes

The Budget Portfolio Outcomes statements provide a comparison between
the actual financial statements of all General Government entities within
the portfolio and the forecasted financial information published in Budget
Paper No. 3 Budget Estimates (BP 3). The Budget Portfolio Outcomes are
comprised of the statements of financial performance, financial position
and cash flows.
The Budget Portfolio Outcomes have been prepared on a consolidated
basis and include all General Government entities within the portfolio.
Financial transactions and balances are classified into either Controlled or
Administered, in accordance with Australian Accounting Standard AAS 29
Financial Reporting by Governments, and agreed with the Treasurer in the
context of BP 3.
The following Budget Portfolio Outcomes statements are not subject to
audit by the Victorian Auditor-General’s Office. They include the financial
information of the following entities:
> Department of Premier and Cabinet (including the Office of Public
Employment and the Office of the Ombudsman)
> Museums Board of Victoria
> Library Board of Victoria
> Council of Trustees of the National Gallery of Victoria
> Film Victoria
> The Australian Centre for the Moving Image

Statement of Financial Performance for the Year Ended 30 June 2003

Controlled 2002-03 2002-03
Actual Budget Variation
$m $m %

Revenue from Ordinary Activities

Output Appropriations 343.3 335.0 2.5

Special Appropriations (a) 62.0 131.0 (52.7)

Commonwealth Grants 11.6 5.0 132.0

Other Revenue 77.0 66.0 16.7

493.9 537.0 (8.0)

Expenses from Ordinary Activities

Employee Benefits 109.7 110.4 (0.6)

Depreciation and Amortisation 34.0 39.7 (14.4)

Grants and Transfer Payments (a) 123.4 162.1 (23.9)

Capital Asset Charge 74.0 78.9 (6.2)

Supplies and Services 102.9 116.7 (11.8)

Other Expenses 2.6 1.0 160.0

446.6 508.9 (12.2)

Net Result for the Reporting Period 47.3 28.1 68.3

Net Increase in Asset Revaluation Reserve (b) 138.9 0.0 na

Total Revenues, Expenses and Revaluation Adjustments Recognised Directly in Equity 138.9 0.0 na

Total Changes in Equity (other than those resulting from transactions with

Victorian State Government in its capacity as owner on behalf of the Crown) 186.2 28.1 562.6
ANNUAL REPORT 2003

(a) The variations in the level of Special Appropriations Revenue and Grants Expense are almost entirely due to the transfer of the activities of the
Community Support Fund (CSF) to the newly formed Department for Victorian Communities, effective 31 December 2002. The Budget assumed that the
activities of the CSF would be included in the financial results of the Department of Premier and Cabinet for the full financial year.

(b) The major asset revaluations during the year that brought about the increase in the Asset Revaluation Reserve involved the State Library Collection
and properties controlled by Museums Board of Victoria.

147
 appendix vi
budget portfolio outcomes

Statement of Financial Position as at 30 June 2003

Controlled 2002-03 2002-03
Actual Budget Variation
$m $m %

Current Assets

Cash Assets 44.8 52.3 (14.3)

Other Financial Assets (a) 40.9 205.6 (80.1)

Receivables 15.7 10.6 48.1

Prepayments 0.7 1.1 (36.4)

Inventories 2.5 2.4 4.2

Total Current Assets 104.6 272.0 (61.5)

Non-Current Assets

Receivables 37.1 65.8 (43.6)

Other Financial Assets 23.4 13.8 69.6

Property, Plant and Equipment 911.6 946.9 (3.7)

Other (b) 2,557.2 1,196.2 113.8

Total Non-Current Assets 3,529.3 2,222.7 58.8

Total Assets 3,633.9 2,494.8 45.7

Current Liabilities

Payables 20.0 19.3 3.6

Interest Bearing Liabilities 0.1 0.7 (85.7)

Provisions 9.1 10.0 (9.0)

Other 15.3 7.0 118.6

Total Current Liabilities 44.5 37.0 20.3

Non-Current Liabilities

Interest Bearing Liabilities 8.9 – na

Provisions 9.5 11.5 (17.4)

Total Non-Current Liabilities 18.4 11.5 60.0

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

Total Liabilities 62.9 48.5 29.7

Net Assets 3,571.0 2,446.3 46.0

(a) The activities and net assets of the Community Support Fund – principally represented by term deposits – were transferred to the Department for
Victorian Communities, effective 31 December 2002.

(b) The National Gallery of Victoria works of art were independently revalued at 30 June 2002, resulting in an increase in value of $1.28 billion. Certain other
fixed assets were also revalued upwards at that time. These revaluations were completed after the 2002-03 Budget was set and were thus not reflected in the
Budget. Further revaluations have now been recorded in the year ended 30 June 2003, principally the State Library Collection.

148
Statement of Cash Flows For the Year Ended 30 June 2003
Controlled 2002-03 2002-03
Actual Budget Variation
$m $m %

Cash Flows from Operating Activities

Receipts from Government 423.3 442.9 (4.4)

Receipts from Other Entities 13.1 29.9 (56.2)

Payments for Supplies, Grants and Employees (a) (330.6) (388.2) (14.8)

105.8 84.5 25.2

Interest Received 9.2 7.1 29.6

Other Revenue 37.9 27.1 39.9

Capital Asset Charge (74.0) (78.9) (6.2)

Borrowing Costs (0.2) (0.1) 100.0

Net Cash Inflow from Operating Activities 78.7 39.7 98.2

Cash Flows from Investing Activities

Payments for Property, Plant and Equipment (60.2) (92.9) (35.2)

Net Purchases of Investments (b) (61.2) – na

(Repayment of) Loans from Other Entities – (4.5) (100.0)

Net Cash (Outflow) from Investing Activities (121.4) (97.3) 24.8

Cash Flows from Financing Activities

Net Proceeds from Capital Contribution by State Government 32.9 79.3 (58.5)

Net Proceeds of Borrowings 12.9 – na

Net Cash Inflow from Financing Activities 45.8 79.3 (42.2)

Net Increase/(Decrease) in Cash Held 3.1 21.6 (85.6)

(a) The variation in the level of Payments is principally due to the transfer of the activities of the Community Support Fund (CSF) to the newly formed
Department for Victorian Communities (DVC), effective 31 December 2002. The Budget assumed that the activities of the CSF would be included in the
financial results of the Department of Premier and Cabinet for the full financial year.

(b) Includes the transfer of Cash Assets to DVC.

ANNUAL REPORT 2003

149
 appendix vi
budget portfolio outcomes

Administered Items Statement For the Year Ended 30 June 2003

2002-03 2002-03
Actual Budget Variation
$m $m %

Administered Revenue

Sale of Goods and Services 1.7 2.4 (29.2)

Other 4.4 0.3 1,366.7

Total Administered Revenue 6.1 2.7 125.9

Administered Expenses

Supplies and Services 0.6 – na

Payments into the Consolidated Fund 5.3 2.7 96.3

Total Administered Expenses 5.9 2.7 118.5

Revenue less Expenses 0.2 – na

Administered Assets

Receivables 0.2 – na

Other Financial Assets 8.8 – na

Property, Plant and Equipment – 0.2 (100.0)

Total Administered Assets 9.0 0.2 4,400.0

Administered Liabilities

Payables 28.5 16.5 72.7

Total Administered Liabilities 28.5 16.5 72.7

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

150
appendix vii
consultancies and major contracts

Engagement of Consultants in excess of $100,000

Consultant Details Amount Paid* Future
in 2002-03 Commitments
$ $

ANOP Research Services Pty Ltd Review on Community Expectations 385,000 –

of Education and Training

The University of Melbourne National Agenda for Education 213,938 –

and Training

LEK Consulting Pty Ltd Review of Output Structures for 186,832 –

the major Arts Institutions

Engagement of Consultants less than $100,000

There were 64 consultancies at a total cost of $895,656.

*Amounts paid during the year are shown exclusive of GST, thus representing the actual net cost to the Department.

Disclosure of Major Contracts

The Department has disclosed all contracts greater than $10 million in value which it entered into during 2002-03.
The contracts can be viewed at www.contracts.vic.gov.au.

ANNUAL REPORT 2003

151
 appendix viii
non-current physical assets

The following information reports on the extent of the Department’s compliance with the building and maintenance provisions of the Building Act 1993.

Premier and Cabinet

The Department of Premier and Cabinet leases all occupied premises and consequently is not affected by the guidelines relating to the Building Act 1993.

Arts Victoria
Conformity
Arts Victoria continued its program to have all building for which its responsible compliant with the current codes. Risk management continued in
conjunction with the Victorian Managed Insurance Authority.

Condition assessment of the properties

Asset Asset Relative Comment
Category condition level

Circus OZ 4 –1 (–1) Master planning concluded

Geelong Performing Arts Centre 4 0 (0) Master planning commenced

Heide Museum of Modern Art 4 0 (0) Refurbishment to complete

Malthouse Theatre 4 –1 (–1) Master planning commenced

Meat Market Arts Centre 4 –1 (–1) Final stage of staged

refurbishment underway

Museum Victoria – Melbourne Museum 2 +1 (+1) Minor maintenance items only

Museum Victoria – Scienceworks 3 –1 (–1) Mater planning commenced

Museum Victoria – IMHAM 4 0 (0) Minor maintenance items only

National Gallery of Victoria 2 Na Under construction

Ngargee Centre for Contemporary Art 4 +1 Construction completed

St Martins Youth Arts Centre 4 –2 (–2) Pre-master planning

considerations by Board

Sidney Myer Music Bowl 4 +1 Recently opened

State Library of Victoria 3 –1 (–1) Redevelopment under

construction

Victorian Arts Centre –Theatres Building 2 0 (0) Minor maintenance items only

Victoria Arts Centre – Concert Hall 2 –1 (0) Master Planning Commenced

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

(2001-02 shown in brackets)

Asset Category: reflects the strategic importance of the asset.

Relative Condition: is a weighted reflection of the condition of all the elements – zero being the required condition with a positive or negative variance.

152
Works More Than $50,000 Completed Or In Progress

TEC $’000 Expenditure

in 2002-03
$’000

Museum Victoria
> Scienceworks – Exhibition Redevelopment 2,690 1,270
> Scienceworks – Legislative Requirements 995 765
> Moreland Annex – Legislative Requirements 140 140
> Royal Exhibition Building 7,974 1,950
> Accelerated Move from SLV 6,100 180

State Library of Victoria

> Redevelopment (Phase 4) 91,400 25,205
> Library & Community Networks 1,600 400

National Gallery of Victoria

> Museum of Australian Art – Fit-out at Federation Square 11,450 7,962
> St Kilda Road Redevelopment 98,133 (1,913)

Victorian Arts Centre

> Public & Technical Facilities Upgrade 6,600 300
> Legislative Compliance 486 208
> Asset Management Strategy 13,800 5,100
> Car Park Ventilation 2,624 995

Arts Victoria
> Ngargee Centre for Contemporary Art 9,660 (166)
> Meatmarket Arts House 3,260 162
> Yarra Precinct Arts Integration Project 61,000 202
> Legislative Compliance 80 80

Australian Centre for the Moving Image

> Technology Infrastructure 13,840 13,800
> Federation Square facility Fit-out 7,858 5,256

Office of the Governor

The Office of the Governor continued with ongoing maintenance and upgrading of the buildings at Government House to comply with the Government’s
Asset Management Strategy.

Works more than $50,000 completed or in progress

ANNUAL REPORT 2003

Expenditure in 2002-2003

Bathrooms construction and refurbishment following asbestos audit $116,683

Air-Conditioning in Offices $55,397

153
 appendix ix
compliance index

Compliance Index to Disclosure Requirements

The Annual Report of the Department of Premier and Cabinet is prepared in accordance with the Financial Management Act 1994 and the Directions of the
Minister for Finance. This index facilitates identification of the Department’s compliance with the Directions of the Minister for Finance by listing references
to disclosures in this Report.

Clause Requirement Page

Report of Operations

Charter and purpose

9.1.3(i)(a) Manner of establishment and Ministers 7, 20

9.1.3(i)(b) Objectives, functions, powers and duties 2-3, 22-23

9.1.3(i)(c) Nature and range of services provided 24-72

Management and structure

9.1.3(i)(d)(i) Name of Chief Executive Officer 4-5, 22-23

9.1.3(i)(d)(ii) Names of senior office holders and brief description of responsibility 22-23

9.1.3(i)(d)(iii) Organisational structure 21

Financial and other information

9.1.3(i)(e) Statement of workforce data and merit and equity 79-83

9.1.3(ii)(a) Summary of the financial results for the year 84

9.1.3(ii)(b) Significant changes in financial position during the year 84

9.1.3(ii)(c) Operational and budgetary objectives and performance against objectives 98-99, 138-146

9.1.3(ii)(d) Major changes or factors affecting achievement 98-99, 138-146

9.1.3(ii)(e) Subsequent events na

9.1.3(i)(f) Application and operation of Freedom of Information Act 1982 36, 128

9.1.3(ii)(h) Compliance with building and maintenance provisions of Building Act 1993 152-153

9.1.3(ii)(k) Statement on National Competition Policy 32

9.1.3(ii)(f) Details of consultancies over $100,000 151

9.1.3(ii)(g) Details of consultancies under $100,000 151

9.6.2(i)(iv) Disclosure of major contracts 151

9.1.3(ii)(i) Statement of availability of other information 156

9.1.3(ii)(j) Compliance index 154-155

9.8(i)(ii) Occupational Health and Safety 78

D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

9.10.3(i) Budget Portfolio Outcomes 147-150

Financial Statements

Basis on which financial statements have been prepared and other compliance details

9.2.2(ii)(a) Accrual basis of accounting 92

9.2.2(ii)(b) Compliance with Australian Accounting Standards and other authoritative pronouncements 92

9.2.2(ii)(c) Compliance with Ministerial Directions and AFRBs 92

9.2.2(ii)(d) Adoption of the historical cost convention, except for specified assets 92

9.2.2(iii) Rounding of amounts 95

9.2.2(i)(d) Notes to the financial statements (Contents page) 91

9.2.2(iv) Accountable Officer’s declaration 122

154
Clause Requirement Page

Statement of financial performance

9.2.2(i)(a) Statement of financial performance 88

9.2.3(ii)(a) Operating revenue by class 101

9.2.3(ii)(b) Investment income by class 101

9.2.3(ii)(c) Other material revenue, including disposal of non current assets 101

9.2.3(ii)(e) Depreciation 105

9.2.3(ii)(f) Bad and doubtful debts 105

9.2.3(ii)(g) Financing costs N/a

9.2.3(ii)(h) Net increment or decrement on revaluation recognised in the statement of financial performance 88

9.2.3(ii)(i) Audit expense 118

9.7.2(i)(ii) Motor vehicle lease commitments 118

Statement of financial position

9.2.2(i)(b) Statement of financial position 89

9.2.3(iii)(a)(i) Cash at bank and funds held in trust 106

9.2.3(iii)(a)(ii) Inventories by class 89

9.2.3(iii)(a)(iii) Receivables, including trade debtors, loans and other debtors 106

9.2.3(iii)(a)(iv) Other assets, including prepayments 89

9.2.3(iii)(a)(v) Investments N/a

9.2.3(iii)(a)(vi) Property, plant and equipment 106-109

9.2.3(iii)(a)(vii) Intangible assets N/a

9.2.3(iii)(b)(i) Overdrafts N/a

9.2.3(iii)(b)(ii) Other loans N/a

9.2.3(iii)(b)(iii) Trade and other creditors 110

9.2.3(iii)(b)(iv) Finance lease charges N/a

9.2.3(iii)(b)(v) Provisions, including employee benefits 110

9.2.3(iii)(c)(i)(ii) Contributed capital 111

9.2.3(iii)(d)(i)(iv) Reserves, and transfers to and from reserves 111-112

Statement of cash flows

9.2.2(i)(c) Statement of cash flows during the year 90

Other disclosures in notes to the financial statements

9.2.3(iv)(a) Liability secured by a charge over assets N/a

9.2.3(iv)(b) Contingent liabilities 118

9.2.3(iv)(c) Commitments for expenditure 118

ANNUAL REPORT 2003

9.2.3(iv)(d) Government grants received or receivable 101

9.2.3(iv)(e) Employee superannuation funds 119

9.2.3(iv)(f) Assets received without adequate consideration 101

9.4 Responsible person-related disclosures 114-116

155
 appendix x glossary
other information

The following information, where it relates to the Department of Premier ABS Australian Bureau of Statistics
and Cabinet and is relevant to the financial year 2002-03, is available to the ACCA Australian Centre for Contemporary Arts
Minister, Members of Parliament and the public on request:
ACMI Australian Centre for the Moving Image
> Statement that declarations of pecuniary interests have been duly ANZSOG Australia and New Zealand School of Government
completed by all relevant officers ASNET Australian Secure Net System

> Details of shares held by a senior officer as nominee or held beneficially CAC Community Advisory Council
in a statutory authority or subsidiary CALD Cultural and Linguistically Diverse
CFA Country Fire Authority
> Details of publications produced by the entity about the entity and the
places where the publications can be obtained CGRC Central Government Response Committee
CHOGM Commonwealth Heads of Government Meeting
> Details of changes in prices, fees, charges, rates and levies charged by
CMC Cultural Ministers Council
the entity
COAG Council of Australian Governments
> Details of any major external reviews carried out on the entity
CSF Community Support Fund
> Details of any major research and development activities undertaken by DVC Department for Victorian Communities
the entity DEET Department of Education, Employment and Training

> Details of overseas visits undertaken including a summary of the DHS Department of Human Services
objectives and outcomes of each visit DIIRD Department of Innovation, Industry
and Regional Development
> Details of major promotional, public relations and marketing activities
undertaken by the entity to develop community awareness of the entity DoI Department of Infrastructure
and the services it provides DoJ Department of Justice
DNRE Department of Natural Resources and Energy
> Details of assessments and measures undertaken to improve the
occupational health and safety of employees DPC Department of Premier and Cabinet
DPI Department of Primary Industries
> A general statement on industrial relations within the entity and details
DSE Department of Sustainability and Environment
of time lost through industrial accidents and disputes
DSTCG Department of Sport, Tourism and the
> A list of major committees sponsored by the entity, the purposes of each Commonwealth Games
committee and the extent to which the purposes have been achieved.
DTF Department of Treasury and Finance
FoI Freedom of Information
GPAC Geelong Performing Arts Centre
GSERP Government Sector Executive Remuneration Panel
GST Goods and Services Tax
IPC Infrastructure Planning Council
IT Information Technology
MAMS Master Agency Media Service
MCG Melbourne Cricket Ground
NCP National Competition Policy
NGV National Gallery of Victoria
D E PA R T M E N T O F P R E M I E R A N D C A B I N E T

OCPC Office of the Chief Parliamentary Counsel

OH&S Occupational Health and Safety
OPE Office of the Public Employment
OWP Office of Women's Policy
PROV Public Record Office Victoria
SC&MC State Co-ordination & Management Council
SLV State Library of Victoria
VCA Victoria College of the Arts
VCAT Victorian Civil and Administrative Tribunal
VGEMS Victorian Government Messaging Service
VLGA Victorian Local Governance Association
VMC Victorian Multicultural Commission
VOMA Victorian Office of Multicultural Affairs
VPS Victorian Public Service
156