REINFORCING ANIMAL HEALTH SERVICES IN SOMALIA (RAHS) PROJECT

CONTRACT NO. 001/2014/MARCH2014/COOPI

Terms of Reference
Technical support in preparation of Technical Specifications, designs and
BoQs, and Tender document & Evaluation for Veterinary Facilities in
Somalia
1.

Background

Livestock is the mainstay of the Somali economy and about 70% of the population in
Somalia are dependent on livestock for their livelihoods. It provides food,
employment and incomes and contributes 40% of the GDP and 80% of the foreign
currency earnings excluding cash remittances from Somalis in the diaspora. The
export of live animals, hides, skins and chilled carcasses generates the foreign
currencies for importation of food items and thus contributes significantly to ensuring
food security in Somalia as the country depends on commercial food imports and
food relief programmes for more than half of its cereal requirements to feed its
population. Livestock marketing and trade also generate revenues for local
administrations, through taxation of livestock destined for trade. In 2011 Somalia
exported 4,361,019 sheep and goats, 249,992 cattle and 142,059 camels through the
ports of Berbera and Bossasso while in 2012, the animal exports comprised of
4,411,787 sheep and goats, 266,397 cattle and 124,952 . Sheep and goats constitute
more than 90% of the livestock exports from Somalia. However, the livestock export
trade is constrained by the chronic and persistent shocks afflicting Somalia including
political instability, conflict, civilian displacement, cyclic droughts, floods and
outbreaks of transboundary animal diseases within Somalia and in the neighbouring
countries.
In 2010 and 2011, Somalia was most affected by the severest drought recorded in
the Horn of Africa region in the last 60 years. More than 30% of the sheep and goats
died in some regions of southern Somalia resulting in a deterioration of the food
security and nutritional situation of the affected pastoral and agro-pastoral
communities. A recent report estimated that 258,000 human deaths attributable to
the emergency occurred in southern and central Somalia between October 2010 and
April 2012, of which some 52% (133,000) were children under 5 years old. It has been
demonstrated in previous livestock emergency interventions that animals that
received vaccinations and treatment against endemic diseases prior to the onset of
drought, were more resilient and better able to withstand the effects of drought and
resilience of these households to natural disasters and shocks. AUAU-IBAR has entered into a contract with the European Union for the implementation
of the project for Reinforcing Animal Health Services in Somalia (RAHS) which aims to
enhance the access to sustainable animal health services delivery in order to better
protect the productive assets of pastoralists, agro-pastoralists and other livestock
dependent households in Somalia. This will contribute towards improved livelihoods.
AU-IBAR is implementing the project in partnership with COOPI and Terra Nuova.
One of the expected results of the RAHS Project is to strengthen surveillance and
control system for trade sensitive diseases. To achieve this result, the project will
support rehabilitation/construction of Veterinary Inspection posts in Central Somalia
and Southern Somalia (Ministry of Livestock, Forestry and Range). In addition, the
project will support the construction of offices for the Ministry of Livestock and Animal

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Husbandry in Puntland. The structures to be erected in the respective regions are as

follows:

South Somalia:
Location
Clinic/ office

Ramp

Afgoye

1 room with
verendah

1
for
small
ruminants

Baidoa

1 room with
verendah

Dhobley

1 room with
verendah

Central Somalia:
Location
Clinic
Beledweyn

1 room with
verendah

Jowhar

1 room with
verendah

Guriel

1 room with
verendah

Ramp
1
for
small
ruminants
& 1 for
large
animals
0

1
for
small
ruminants
& 1 for
large
animals

Water
facility
(trough)
0

Crushes

Wash
room

Fenc
e

1 for small
ruminants
&
1
for
large
animals
1 for small
ruminants
&
1
for
large
animals
1 for small
ruminants
&
1
for
large
animals

Water
facility
(trough)
1 for small
ruminants
&
1
for
large
animals

crush

Wash
room

Fenc
e

1 for small
ruminants
& 1 for
large
animals

1 for small
ruminants
&
1
for
large
animals
1 for small
ruminants
&
1
for
large
animals

1 for small
ruminants
& 1 for
large
animals
1 for small
ruminants
& 1 for
large
animals

1 for small
ruminants
and 1 for
large
animals
0

Puntland:
Construction of offices in the Ministry of Livestock and Animal Husbandry which will
be utilised as offices for the department of animal Health including EDMU in
consultation with the Ministry.

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2.

Consultancy objectives

To support the Ministries in preparation of designs, technical drawings and cost

estimates for rehabilitation / construction of veterinary inspection posts in South
Somalia and Central Somalia in 3 target locations each. In addition the consultant will
also support the Ministry of Livestock and Animal Husbandry in Puntland in reviewing
the available designs, technical drawings and cost estimates for construction of
veterinary offices.
3.

Consultancy results / outcome

The consultant will undertake relevant assessments and analysis, and carry out the
following activities:
Prepare/review technical specifications, designs and Bills of Quantities and
cost estimates for construction of 6No. Veterinary inspection posts and 1 No.
Veterinary office in the target locations.
Prepare tender documents in line with COOPI procurement procedures.
Evaluate the tenders received from contractors and recommend appropriate
contractors to undertake the works in each zone.
4. Approach / Methodology
The current project builds on the achievements of past interventions such as SOLICEP
and LEISOM projects. LEISOM project supported the construction of a new Veterinary
inspection post in Somaliland. Similarly, the LEISOM project supported the
construction and rehabilitation of three Veterinary inspection posts at a key cattle
transit point (Jameeco) and two major livestock markets (Hargeisa and Burao) in
Somaliland. It is therefore anticipated that the consultant will carry out a desk review
of existing data from previous projects and consult with the respective ministries and
materials suppliers in order to prepare the relevant designs, technical specification,
Bills of quantities and cost estimates.
The consultant is not restricted to the suggested approach and should respond to this
ToR giving his / her understanding of the assignment, and proposing an approach and
methodology to be followed in undertaking the task.
5. Work plan
On the basis of the proposed time schedule outlined in the ToR, the consultants
should prepare a work plan for the activities and include his/her offer. Below is the
proposed time schedule. The consultant should however confirm or propose
modifications accordingly in their response to this ToR.

Fact finding or collection of relevant secondary data and desk review 1.5
days;

Preparation of appropriate instruments and tools to be used in the data

collection day;

Field work - technical assessment and design of lay-out plan and consultations
2 days;

Preparation of designs, technical specifications BoQs and cost estimates for

each facility in the target locations 2 days;

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Preparation of report including tender documents in line with COOPI

procurement procedures 2 days;
Evaluation of the tenders received from contractors and recommendation on
appropriate contractors to undertake the works in each target region 1 day;

Total duration 9 days.

6.

Qualifications

7.

Advanced technical qualification (Degree or Diploma) in civil engineering or

related discipline;
At least 3 years experience in undertaking similar assignments;
Previous experience in Somalia is an added advantage;
Fluency in Somali language is an added advantage;
Good reporting skills.
Reporting and feedback

The technical reports prepared for each of the target settlements submitted by the
consultant should be in English, not exceeding 3 pages in length. The designs and
cost estimates should be included as annexes. The consultant shall submit both soft
editable copies and PDF printable documents.
8.

Assistance to the Consultant from the Contracting Authority

The Contracting Authority will make available the following information and facilities
to the Consultant:

Relevant reports, documents, existing designs

data at contracting
authorities disposal;
Arrange for various meetings in the field (Consultant to make advance
request);
Provide staff to show the consultant the pre-selected sites and assist in
Ministries liaison and translation tasks;
Provide return air transport by EU flights if necessary;
Permits that may be required for the consultants to carry out their duties
in Somalia if necessary;
Provide transport in the field as necessary.

The Consultant is expected to meet his or her accommodation costs.

9.
Submissions of Technical and Financial Proposals
Interested Consultants are requested to submit technical proposals clearly outlining
the following:

Understanding of the assignment;

Proposed approach and methodology including software to be used for
preparation of designs and cost estimates;
Qualification and skills;
General professional experience;
Experience on similar assignment;

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Work plan for undertaking the assignment;

Earliest dates of availability for the assignment;

Consultants must include in their submission, copies of their CVs, testimonials and at
least two copies of reports of similar work.
Financial proposals shall be quoted in EURO. The Consultant's financial offer shall be
valid for 90 days from the date of submission.
The proposals should be submitted by email or physical delivery on or before 10th
23rdOctober 2014 to the address below:
COOPERAZIONE INTERNAZIONALE
P O BOX 3857 00100
NAIROBI
Email: coord.nairobi@coopi.orghr.nairobi@coopi.org
Tel: +254 020 2585370/1/2; FAX: +254 020 2585373
Mobile: + 254 724255324 / 733440001
Physical Address: Westland, along Peponi road, House No. 0039 (just 100m before Oil
Libya Petrol Station).

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