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Customer
1001
CapFrance BAT
Project Name
10-110
le SAP
Module
MM
Materials Management
Business Process
10-01
Goods Receipt
Issue Date
11-Jun-11
Revision
1.0
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Contents
Contents............................................................................................................................................................................................................... 2
About Document .............................................................................................................................................................................................. 3
Document Control ..................................................................................................................................................................................... 3
Document Approval .................................................................................................................................................................................. 3
Document Approval .................................................................................................................................................................................. 3
Copyright ....................................................................................................................................................................................................... 4
Icons Used ..................................................................................................................................................................................................... 5
1.
Introduction ............................................................................................................................................................................................ 8
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.10.1
Initiate ................................................................................................................................. 20
1.10.2
Process ................................................................................................................................ 20
Purpose .......................................................................................................................................................................................... 8
Definitions...................................................................................................................................................................................14
Pre-Requisites ...........................................................................................................................................................................14
Master Data ................................................................................................................................................................................15
Business Conditions ...............................................................................................................................................................15
User Roles ...................................................................................................................................................................................16
Process Group Overview ......................................................................................................................................................17
Process Flow ..............................................................................................................................................................................18
Process Steps - Summary .....................................................................................................................................................18
Process Steps In Detail .......................................................................................................................................................20
2.1.1
2.1.2
Contents
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
About Document
Document Control
Customer Number
1001
Customer Name
CapFrance BAT
Project Number
10-110
Project Name
le SAP
Document Type
Module
MM - Materials Management
Document No
10-01
Document Name
Goods Receipt
Issue Date
11-Jun-11
Revision
1.0
Document Approval
Document
Project Role
Prepared by
Application Consultant
Reviewed by
Project Manager
Approved by
Project Manager
Name
Date
11-Jun-11
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enter a date.
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enter a date.
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enter a date.
Document Approval
Version
Changed by
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Sections/Pages Revised
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enter a date.
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enter a date.
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enter a date.
About Document
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Copyright
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, Clear Enterprise, SAP BusinessObjects Explorer, and other
SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence,
Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are
trademarks or registered trademarks of SAP France in the United States and in other countries.
All other product and service names mentioned are the trademarks of their respective companies. Data contained in
this document serves informational purposes only. National product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated
companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP
Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group
products and services are those that are set forth in the express warranty statements accompanying such products
and services, if any. Nothing herein should be construed as constituting an additional warranty
About Document
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Icons Used
Use the following symbols selectively where you need highlight a particular portion of the
document and to draw the attention of the user
Icon
Meaning
Caution
Example
Note
Recommendation
Syntax
External Process
Business Process Alternative/Decision Choice
Manual Entry
About Document
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
[CompanyId]
CFB
[CompanyName]
CapFrance Bat
[ProcessGroup}
Purchasing
[ProcessName]
Goods Receipt
[Module]
MM
To add more
How to do it
1. Press Ctrl-F
2. Select Replace
3. Enter the Replacement text type in Find What
4. Enter the Replacement text in Replace with
5. Ensure Match Case is ticked
6. Press Replace All
7. If you have to select a particular open window (as below), then press FN-ALT-PrtSC
simultaneously
About Document
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
About Document
Please ensure you have been assigned a user name (Check with System
Administrator)
Ensure that the role specific to you has been assigned in your User Profile
(Check with System Administrator)
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
1. Introduction
1.1 Purpose
This scenario describes the typical processes used in the construction industry to generate
and process Goods Receipt (GR).
Goods Receipt is to post the receipt of goods from an external Vendor. A goods receipt leads
to an increase in warehouse stock.
The system distinguishes between the following types of goods receipt:
Goods receipts with reference to a reservation
Goods receipts with reference to an order
Other goods receipts
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
The goal of this planning is to simplify and accelerate the goods receipt process and to better
organize the work at the goods receiving point, so that bottlenecks can be avoided, for
example.
Also, if goods receipts are planned, Materials Planning can monitor the stocks of ordered or
manufactured materials and achieve an optimal inventory balance.
Unless receipts are planned, the system cannot track materials that have been ordered.
Planned receipts, therefore, are crucial to regulating the level of inventory in the warehouse.
Planned receipts are also important for determining whether you have received materials
promised by vendors. Without them, the system cannot establish a link between orders and
received material.
Goods Receipt for Purchase Orders:
Posting a goods receipt to stock with reference to a purchase order has a number of
advantages, including:
The goods receiving point can check whether the delivery is the same as the purchase
order data, that is, whether the goods that were ordered have been delivered.
The system suggests data from the purchase order when you enter the goods receipt
(for example, items and quantities). This makes it easier to enter the goods receipt and
check over deliveries and under deliveries when goods arrive.
Among other things, the purchase order history is automatically updated as a result of
the deliveries. The Purchasing Department can send a reminder about late deliveries.
When you post a goods receipt to the warehouse, the system creates a material
document containing information such as the material delivered and the quantity
delivered. The system also records the storage location in which you place the material
into stock in the plant concerned.
In transactions relevant for material valuation, the system creates at least one
accounting document, which records the effects of the goods movement on the value of
the stock.
Under deliveries, Over deliveries, and Final Deliveries:
During entry of a goods receipt for a purchase order, the SAP system proposes the item's
open purchase order quantity as the quantity received. If the quantity delivered differs from
the open order quantity, you can change the proposed quantity.
Whenever you enter a goods receipt item, the system compares the quantity delivered with
the open order quantity. The SAP System can therefore determine and report under or
overdeliveries immediately.
Introduction
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
If you entered a purchase order to procure a material, you have to reference the purchase
order when you enter the goods receipt. The system can check, for example, whether the
material delivered is the same as the material ordered, whether the order quantity matches
the goods receipt quantity or whether the shelf life is still guaranteed for highly perishable
goods (when the shelf life expiration date check is active for the relevant material).
The purchase order history for a purchasing document item is also updated when a goods
receipt is posted with reference to a purchase order. This allows the buyer to send the
vendor a reminder about outstanding deliveries, for example.
Several goods receipt items can be entered for a purchase order item in one operation. This
is advisable if, for example, the material is delivered in batches or is distributed among
several storage locations. You enter the goods receipt data in a single material document.
If the delivery note accompanying the goods receipt does not contain a purchase order
number, you can use the material number or the vendor number to search for the
corresponding purchase order number.
You can print a goods receipt slip when entering the goods receipt.
Introduction
10
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Introduction
11
Customer
Project Name
Business Proc
Introduction
Effective Date
Revision No
Module
11-Jun-11
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MM
12
Customer
Project Name
Business Proc
Effective Date
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Module
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Stock Overview:
The material stocks are displayed in the stock overview for each individual organizational level.
Quantities posted for a particular stock type are totaled for each organizational unit.
You can display the stock overview for batches/valuation types and special stocks (for example,
consignment material), as well as for the client, company code, plant, and storage location.
The stock overview is a static display of stocks. This means that you can only view the current
stock situation. You cannot see future planned goods receipts and goods issues in this list. But
you can call up additional information functions via the menu bar.
There are several display versions for stock overviews, which vary in the way the stock types are
listed and in the order they appear. In Customizing for Inventory Management, the system
administrator defines which stocks are displayed in each column and the order in which they are
displayed.
The following diagram shows the overview of stocks, for example.
Introduction
13
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
1.2 Definitions
PR
Purchase Requisition
RFQ
PO
Purchase Order
1.3 Pre-Requisites
The following pre-requisites must be completed prior to initiating this process
Activity
Description
Purchase Order
You should know the number of a SAP Purchase Order for the
materials going to be posted to stock.
Quantity Received
Plant
You need the key of the plant for which the material or service is to
be received.
Storage Location
MM period
Introduction
14
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Value
1000
1000
0001
Comment
Company Code 1000
Plant Code 1000
Storage Location Code
List one or more business conditions that must have been completed before the user starts this
scenario:
Business Condition
Scenario
You have completed all steps described in the Business Process Prerequisite
Documentation Prerequisite Process Steps. These process steps include Process Steps
the step Roll MM Period to Current Period. Perform this activity if the
MM period in the system is not set to the current period. Usually, this
activity has to be done once a month.
Introduction
15
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
The following roles have been defined for this Process [Goods Receipt].
These roles have been designed to fulfill the particular business requirements of the
process.
Business Role
Stores-In-Charge
Purchasing
Manager
Introduction
Please ensure you have been assigned a user name (Check with System
Administrator)
Ensure that the role specific to you has been assigned in your User Profile
(Check with System Administrator)
Technical Name
SAP_NBPR_STORESIN-S
SAP_NBPR_PURCHASERM
Process Step
Stock Overview
Stock Overview
16
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
The following diagram depicts the overall process flow for the Process Group [Process
Group]. The particular process within the scope of this document is highlighted.
Introduction
17
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
The following diagram depicts the overall process flow for Goods Receipt. The particular
process within the scope of this document is highlighted.
Use
Step
Introduction
Process Step
Performed by
Stores In-Charge
Stores In-Charge
Stores In-Charge
Store Keeper
Stores In-charge
Description
Stores In-charge receives the
material Goods receipt as a
document from the vendor
Stores In-charge evaluates the
received material Goods receipt
document and enters into the SAP
system
Stores In-Charge review the Goods
Receipt document and data enter
in the system, before saving the
document
Store keeper places the material in
proper location. i.e., if the material
is subjected inspection, then the
material is placed in the
Inspection area.
Stores In-Charge checks for stocks
in the Stocks Overview report and
material document for correctness
18
Customer
Project Name
Business Proc
Accountant
Notify Vendor
Stores In-Charge
Stores In-Charge
Follow up
Stores In-Charge
10
Result
Introduction
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
19
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
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1.10.1 Initiate
SAP Menu Path
SAP T-code
Business Role
(NWBC)
Screen View
1.10.2 Process
Step
Introduction
Process Step
Description
20
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Enter the following values in the relevant fields as mentioned below and execute,
User action and values
Field name
Description
(For Example)
Indicates the business
Executable Action in MIGO
transaction that you want
Goods Receipt
Transaction
to enter in the system
Reference Document for MIGO
Indicates the document you
Transaction
want to reference when
Purchase Order
you enter the transaction
Alphanumeric key uniquely
Purchase Order
10000159
identifying the document
The document date is the
Document Date
date on which the original
document was issued
Date which is used when
entering the document in
Posting Date
Financial Accounting or
Controlling.
Number of External
Delivery Note
Delivery Note
Number of Bill of Lading at
Bill of Lading
Time of Goods Receipt
Introduction
21
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Enter PO Number, Document Date, Posting date, Delivery Note, Bill of Lading, Header Text and
execute as shown above
Automatically the Purchase Order will copied to the goods Receipt Transaction.The system can
check, for example, whether the material delivered is the same as the material ordered,
whether the order quantity matches the goods receipt quantity.
Introduction
22
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Flag item Ok and enter, system will update the quantity as shown below
Since the difference between the Order quantity and delivered quantity exists, so the above
message displays.
Select ok and save.
Result
Introduction
23
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
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2 Supplementary Processes
2.1 List of Supplementary Processes
Process Name
Display GR
Cancel GR
2.1.1
Description
Display Goods Receipt document
Cancellation of Goods Receipt document
2.1.1.1 Initiate
SAP Menu Path
SAP T-code
Business Role
(NWBC)
Screen View
Enter
2.1.1.2 Process
Step
Process Step
Display the Material
Document
Supplementary Processes
Description
Display the Material document
through transaction code or
menu path.
24
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
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1.0
MM
Enter the following values in the relevant fields as mentioned below and enter
User action and values
Field name
Description
(For Example)
Alphanumeric key uniquely
Material Document
4900000030
identifying the document.
Calendar year in which the
Material Document Year
material document was posted.
2011
Select the Item line, and Choose details from Item push button
Supplementary Processes
25
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
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Result
Supplementary Processes
26
Customer
Project Name
Business Proc
2.1.2
Effective Date
Revision No
Module
11-Jun-11
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2.1.2.1 Initiate
SAP Menu Path
SAP T-code
Business Role
(NWBC)
Screen View
2.1.2.2 Process
Step
Process Step
Cancel the Material
document
Supplementary Processes
Description
Cancel the Material document
through transaction code or
menu path.
27
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
11-Jun-11
1.0
MM
Enter the following values in the relevant fields as mentioned below and enter
User action and values
Field name
Description
(For Example)
Date which is used when entering
the document in Financial
Posting Date
05.07.2011
Accounting or Controlling.
Material Document
Material Document Year
4900000030
2011
Enter the required data as shown above and choose Adopt + Details push button,
Supplementary Processes
28
Customer
Project Name
Business Proc
Supplementary Processes
Effective Date
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Module
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29
Customer
Project Name
Business Proc
Effective Date
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3 Document References
Retention Period/Remarks
5 years
3.2 References
Type of Document
Company Policy
ISO 9000 Clause
Quality Manual
Quality Procedure
Document References
Reference
30
Customer
Project Name
Business Proc
Effective Date
Revision No
Module
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Document References
31