Familiarization Tasks

FAMILIARIZATION TASKS
1.3 List the Alarm signals for the following:

-
Emergency and Fire Alarm Signal: Seven short blasts, followed by one long
blast, repeated on ship's whistle, bells and sound system.
o
Abandon Ship Alarm Signal: One long blast, repeated on ship's whistle, bells
and sound system.
o
(Repeated)
o The subsequent orders are given verbally either via a transceiver or the
shipboard public addresses system.
1.4 Identify your tasks during shipboard emergencies as posted in the muster list
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Tasks of deck cadet during shipboard emergencies:

o Muster Station Diagram
Bridge
The Command
MASTER
3/O
AB-A
D/CDT
JR 3/O
o List of "Abandon Ship" Station

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D/CDT ALBERT JOHN GREGORIO ALIPALA
Assist 3/O
Food, Potable Water
1.5 Draw the escape route from your cabin to the Emergency Muster Station
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See next page . . .
1.6 Location of Medical and First Aid Equipment

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Here in M.V NYK DAEDALUS first aid equipment can be found on the Sick
Bay which is located on the B-deck, also one the galley and one on the bridge.
1.7 Identify the following:

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SAFETY OFFICER
o The Safety Officer shall check the following matters as well as give
advice to the Department Heads when necessary to maintain the safety
of the work.
a)
That when carrying out dangerous work specified in the
SMS Manual, the prescribed protective and safety equipment
and detectors, etc. are properly used.
b) That appropriate instructions shall have been issued by
the respective Department Heads relative to work program.
c)
That work procedures, etc. are appropriate.
d) To inspect all areas of the vessel on a regular basis for
health and safety compliance and to report any deficiencies
noted, to Master.
e)
Chief Engineer shall be responsible for safety check and
inspection in E/room including steering gear.
f)
Chief Officer shall be responsible for safety check and
inspection on deck and other spaces.
g)
That personal protective equipment, working clothes and
general measures for ensuring safety are appropriate for the
work.
h) That safe work environment is ensured.
i)
Improve Safety awareness onboard.
j)
Ensure that each worker joining the ship is instructed in
all relevant health and safety arrangements.
o 2. Check of State of Protective, Detectors, Etc.
The Safety Officer shall carry out the following.
a)
Check that work clothes, helmets, safety shoes,
safety belts, caution placards, gloves, dust proof
glasses, masks, ear protection equipment, safety
harness, chemical protective equipment etc. are kept in
good condition and that they are being properly used.
b) Check that oxygen content meter, flammable gas
detectors and other detecting equipment are being
maintained and controlled in good condition and that
they are being properly used.
c) Advise the Department Heads on the proper
control and use of protective equipment, detectors, etc.
o 3. Check of State of Safety Equipment
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The Safety Officer shall check the following matters and, as

occasion demands, advise the Department Heads or draw their
attention to those matters.
a)
That all lifeboats, rescue boats and life rafts can
be put to immediate use.
b) That all lifebuoys, self-igniting lights, and other
signals are in good condition.
c)
That sea water firefighting lines are set up at all
times.
d) That fire lines are maintained in good condition.
e)
That all fire hoses and nozzles are ready for
immediate use.
f)
That all fixed firefighting equipment and portable
fire extinguishers are ready for immediate use.
g)
That the crew understands which fire doors and
dampers, etc. has to be closed in case of fire.
h) That fireman's outfits are maintained and stored in
good condition.
o 4. Safety Inspection of Vessel
a)
The safety officer shall carry out safety inspections of
each accessible part of the ship under his control, covering the
entire vessel over a period of three months or more frequently
if there have been substantial changes in the conditions of
work. The vessel shall be divided into twelve areas, with each
section inspected weekly. The inspection shall include but not
limited to safe access, the environment and working conditions.
Safety Officers shall use the 'Safety Officer Inspection
Checklist (S-091000-02CHK)' provided while carrying out the
safety inspections and record them in the ship's log.
b) Additional check items specific to the particular vessel
may be added to the checklist. Section 12 of the "Safety
Officer Inspection Checklist (S-091000-02CHK)" shall be ship
specific and modified to cover any additional zone not included
in sections 1 to 11.
c)
'Accessible' should be taken as meaning all those parts of
the ship to which any member of the crew has access without
prior authority.
d) 'Substantial changes' are not limited to physical matters
such as new machinery but can also include changes in
working practices or the presence of possible new hazards.
e)
It is not necessary to complete an inspection of the whole
ship at one time, as long as each accessible part of the ship is
inspected every 3 months. It may be easier to get quick and
effective action on recommendations arising out of an
inspection, if one section is dealt with at a time.
f)
When inspecting a section the safety officer should be
accompanied by the officer or crew responsible for it.
g)
Basic guidance for conducting safety inspection is
provided in "Safety Inspection Guidelines (S-091000-01FIG)" .
h) Before beginning any inspection, previous reports of
inspections of the particular section should be read, together
with the recommendations made and the subsequent
compliance action taken.
i)
The Safety Officer shall accompany during the Master's
Inspection and inspect from above mentioned point of views. If
any deficiencies or non-conformities are found, he shall give
necessary advice to the Master and the department head.
o 5. Follow up of Checks and Inspection:
a) Safety officer shall keep a record of all checks /
inspections, the corrective actions taken and open/close status
of each deficiency noted.
b) The record shall be available to Master.
c)
The summary of record and status shall be discussed in
the Onboard Safety and Sanitary Committee meetings.
d) Any Non-conformity, hardware defect, finding needing
immediate Company attention shall be reported promptly to the
Company as per applicable procedures.
1.7 State the duties and responsibilities of the following;
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MASTER
o 1. Authority
The Master is the representative of the Company, and is the
highest authority on the ship.
By international law, the Master is the representative of the
owner of the ship and the person with the highest authority on
board. This authority shall not be transferred to any other
person while he is on board the ship or in command.
It is the Master's duty to observe the provisions of the Safety
Management System Manuals. The Master has the authority to
take the following actions in order to secure and maintain safe
ship operation and environmental protection.
a) The Overriding authority to make judgments
concerning matters that are not covered in this manual,
and to act accordingly
b) The Overriding authority to make judgments best
under the prevailing circumstance, in the event of an
emergency, etc., and to act accordingly, even
concerning matters which are covered in this manual
c) The authority to request the necessary support and
assistance from the Company.
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1.4 However, when the Master has exercised the authority (b)
mentioned above, he shall report to the Company, stating the
facts and the reasons thereof.
In continuation of (b) mentioned above, should the vessel be in
imminent danger and salvage operations imperative without
opportunity or time to contact the Company / Owners and the
hull underwriters, then the Master has superseding authority to
sign a contract on best possible terms with a salvor that is able
to render adequate assistance. If No Cure No Pay contract is
demanded, Lloyd's Standard Form of Salvage Agreement
(latest edition) should be used except when the contract is
made with Japanese salvors, Salvage Agreement (No Cure-No
Pay) under the Documentary Committee of The Japan Shipping
Exchange, Inc. is recommended.
o 2. Responsibility
The Master has overall responsibility for the safe operation of
his vessel in accordance with flag state law and international
regulations. Under no circumstances shall commercial pressure
take precedence over safety and justify taking an unnecessary
risk.
Operation of Safety Management System
The Master shall implement and be responsible for the
following as the management representative of the Safety
Management System on board.
a)
Implementing the SMS in accordance with the
quality, safety and environmental protection policy of
the Company.
b)
Impressing the Company Policy on all crew
members and motivating them to adhere to it.
c)
Issuing proper orders and instructions in a clear
and simple manner for the purpose of implementing the
SMS.
d) Checking and verifying that the SMS is effectively
functioning.
e)
Assign duties to the senior officers with respect to
the SMS.
f)
Review onboard Contingency Plans and ship
procedures and report any deficiencies to the Company.
g)
Reviewing the SMS and reporting its deficiencies,
if any, to the Company.
h) It is the Master's Responsibility to keep the
Company informed of all developments onboard
regarding all aspects of safety, commercial and
operational matters. Notwithstanding anything
contained in this SMS Manual, in the case of significant
safety deficiencies, such as failure of critical equipment
5
and systems, the Master shall immediately notify the

Company.
Management of SMS Manual
The Master shall carry out and be responsible for
documentation management of the SMS Manual.
Safety and Environmental Protection
The Master shall strive to ensure the safety of the lives
of all crew members, the ship, her cargo, etc., and
protect the environment, and be responsible for doing
so.
Reporting of Marine Incidents/Accidents
The Master is responsible for sending prompt

reports to the company, when the ship is involved in a
Marine Incident/Accident or whenever any other
Emergency situation arises.
Commercial Responsibilities of the Master
The Master is responsible to ensure that directions
given by the Charterers are followed as efficiently as
possible having due regard to the safety of life, property
and cargo. Unless in cases of emergency or force
majeure, a vessel is not permitted to deviate from its
laden or ballast intended voyage without the prior
permission of the Owners and Charterers. Company,
owners and charterers shall be kept closely informed
about any deviations from vessel's laden or ballast
intended voyage. Masters are reminded that a deviation
is a departure from the intended voyage or contract of
carriage. However it should be noted that deviation
does not necessarily mean a physical change in the
course and can occur in a simple case of slowing down
to receive stores at an intermediate off port limits call.
Responsibilities of Master and All Officers
While the SMS Manual specifies the duties and responsibility
of each officer, the Master shall not be relieved, partially or
entirely, of his responsibility by the duties and responsibility of
each officer.
The Master shall be responsible to ensure that each officer
performs his duties completely. He shall ensure that each
officer reads carefully this manual and the relevant instruction
books, and carries out his duties on the basis of a thorough
understanding of them.
The Master shall recognize the fact that he himself is
responsible for any mistakes or negligence of the officers, who
are under his supervision, in the performance of their duties.
The Master shall recognize that he is responsible for pointing

out and rectifying any infraction of rules or lack of skills or
knowledge when officers perform their duties.
The Master may amend the duties and responsibility of the
Officers and also effect change in Shipboard Organization for
safe operation, efficient operation and familiarization /
understudy for officers. Before proceeding with such a change,
the Master shall submit his intention to effect this change to the
Company as per procedures in SMS Chapter 4 'Management of
Change and Non-Conformity'. Such a change shall be
implemented only upon receipt of Company's Approval.
The Master shall be responsible for supervising the Shipboard
Management Team, and holding a Shipboard Management
Meeting in accordance with the regulation titled "Shipboard
Organization 5.3."
o Transferring Duties of Master by Deputation, Delegation of Authority,
and Replacement
Transferring Duties of Master by Deputation
If the Master becomes incapable of exercising or maintaining
his authority as a result of injury, sickness or other reasons, the
Chief Officer shall assume the authority to take command until
such time as formal instructions are received from the
Company.
The Master or the Chief Officer shall make entries of the fact
that the Chief Officer took over the authority to command into
the log books. The signatures of the senior officers shall be
affixed to validate the fact. In addition, this fact shall be
reported promptly to the Company.
If instructions are given by the Company to the effect that a
deputy is nominated or the Master be replaced, these
instructions shall be complied with.
Delegating Duties of Master
o Transferring Duties of Master by Deputation, Delegation of
Authority, and Replacement
When the Master leaves the ship, he shall delegate his authority
to command the ship to the Chief Officer or deck officer.
Record including commencement and completion of such
delegation shall be entered in Ships Log book and signatures
as confirmation shall be affixed by both personnel.
The orders of the officer to whom authority has been delegated
from the Master shall be considered as orders from the Master.
The relevant officer, in his temporary capacity as the highest
person in charge, shall be responsible for his own decisions and
actions to the Master and the Company.
As a general rule, the Master and Chief Officer shall not be
absent from the ship at the same time.
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o Obligation of Master to Remain on Board

While the ship is in port, the Master shall have the obligation to
remain on board, and shall not spend a night off the ship
without a special reason. If the Master shall unavoidably spend
a night off the ship, he shall observe the above Par. 3.2.
o Appointment and Replacement of Master
The Master shall be appointed by the Company.
When the Master is replaced, both the incoming and outgoing
Masters shall sign the specified documents, retain them on the
ship, make an entry in the ships log-book and official log book
to the effect that the Master was replaced, and report to the
Company.
After taking over his post, the new Master shall promptly hold
a discussion with each department head, and strive to
familiarize himself with the performance and present situation
of his ship, including her cargo capacity, speed, fuel
consumption, pending matters, and any special situations.
o Management of Catering Department
As a general rule, the Catering Department does not have a
department head, but shall be controlled directly by the Master,
who shall provide guidance and supervision. However, if the
Master receives instructions from the Fleet DGM, he shall
follow those instructions and appoint a department head from
either the Chief Officer or First Officer or the Radio Officer,
and have such person provide guidance and supervision for the
Catering Department.
If the department head of the Catering Department is
nominated by instructions from the Fleet DGM, the Master
shall indicate this fact in writing in the form of a Letter of
Instructions or a Letter of Nomination, and add the contents
thereof to this regulation.
The Master himself shall control the purchase and consumption
of provisions and food materials, even when the department
head of the Catering Department has been nominated.
o Navigation
Safety First
Safety of navigation is the sole responsibility of the Master and
the Master shall not sacrifice safety for the sake of maintaining
ship's schedule.
The prosperity of the Company is achieved by accident
and disaster free service so the Master shall understand
that his own income depends on the Company's
prosperity and shall also make his entire crew
understand that fact.
o Maintaining and Ensuring Safety

The Master shall exert his best efforts and care to ensure and
maintain the safety of human life and property.
The Master may request anyone of his crew for opinions or
advice as necessary but he shall understand that the final
decision rests on his discretion alone.
The Master shall devote all time and effort required to take
measures necessary to ensure the safety of human life and
property.
The Master shall go up to the bridge and take command when
navigating in heavy weather, poor visibility, narrow channels,
pilotage area, and congested area, and when entering and
leaving harbors, etc.
o Passage Planning and Efficient Operations
All adjustments to course and speed settings shall be made by
the Master and he shall understand that speed should be
determined by weather, sea conditions, and schedule.
The Master shall take particular care to reduce fuel
consumption and, in close consultation with the Chief
Engineer, shall make efforts to save fuel and to prevent the
causing of engine breakdown.
o Regarding fuel / lubricating oil / Fresh water ROB (remaining
onboard) and replenishment plan, the Master shall carry out the
followings.
To grasp the FO ROB, LO ROB, FW ROB and necessary
quantity of replenishment.
To finally approve the bunker plan of fuel after the Chief
Engineer approved it.
Calculate and assess the consumables on board required to
complete the voyage.
o Standing Orders, Work Instructions and Watch Schedule
Standing Orders
The Master shall prepare Standing Orders to make
known his general requirements regarding bridge watch
keeping, navigation and navigational discipline, cargo
watch and port requirements, shipboard discipline and
other individual duties, as necessary.
The Master shall also make known his particular
requirements for each occasion as it arises, generally
known as Night Orders.
Standing order by master shall be based on following
guidelines
o Standing order of Master shall support
Navigational and Operational Procedures of
company.
o Standing order and instruction by master shall

be written and executed without conflict of
SMS.
o Standing order shall include the master's own
particular requirements depending upon the
circumstances particular to the ship, her trade
and the experience of the bridge team currently
on board.
o Basic and special instructions to OOW
regarding watch-keeping, calling master,
handling of Navigational / GMDSS equipment
etc.
The Master's Standing Orders shall as a minimum, incorporate
his requirements on the following:
The sharing of information between Master and OOW's
role in supporting the Master when he has the con;
Minimum visibility condition in which the Master
should be called;
Minimum depth under keel in deep sea and close waters
situations;
Change of watch procedures;
Minimum passing distance for passing other vessels in
deep sea and close waters situations (CPA and TCPA);
Maximum time interval periods between position fixes
in deep sea and close waters situation (CPA and
TCPA);
For vessels equipped with ECDIS: Instructions or
conditions for usage/prohibiting usage of Auto track
control.
Obtaining visual fixes when coasting;
The OOW's actions when heavy weather reduces the
vessels speed;
Safety matters and accident prevention;
Cargo watch requirements in port;
Vessel security in potential troubled areas;
Anchor security;
Inspection Tours;
Calling Master on receipt of distress signal;
When to call the Master;
Requirements for dress code whilst on and off duty, at
sea and in port.
As soon as the Standing Orders have been made, the Master
shall discuss the contents with the OOW's, to ascertain that
they have fully understood his requirements. The OOW's shall
sign and date the Standing Orders. The Standing Orders shall
10
be attached to the "Order Book" and posted in the wheelhouse

and other appropriate locations. Moreover, Master shall clearly
identify the Standing Orders issued by the predecessor as valid
or invalid orders.
Standing Orders shall also be issued from the Master to the
Chief Officer, which outline his requirements concerning
onboard safety, security, safe cargo/ ballast operations and his
mooring handling requirements. These standing orders shall be
signed by the Chief Officer affirming his understanding and
compliance.
Master should also instruct the Chief Officer to issue Standing
Orders to all deck officers and Gas Engineer (if applicable)
regarding cargo and ballast operations.
Work Instructions
The Master and the department head delegated the Master's
authority shall prepare and issue Work Instructions concerning
not only safe operation and navigation but also matters related
to the special features of the ship, duties difficult to be
standardized, on-the-spot work, work to be altered according to
circumstances, etc.
Watch Schedule
The master shall prepare a watch schedule and post it on the
bridge during the voyage. During port stay or cargo operations,
the watch time table illustrated in the loading / discharging
operation plan is regarded as the watch schedule and to be
posted in the ship's office / Cargo Control Room (CCR). The
watch timetable for the next voyage shall be illustrated and the
timetable to each officer and rating that will stand on watch
shall be provided.
Order Book
The Master shall write his instructions in the "Night Order
Book" every night during navigation and anchorage. As
minimum during navigation, his order shall include instructions
on the course line, the way point and calling & reporting by
OOW. His night order shall be passed on to each OOW by
having him sign on night order book.
Inspection of Ship
The Master shall ensure that the following inspection tours of
the ship are executed and entries of the facts are made into the
ship's log book and also into official log book if flag state
requires so.
Monthly inspection of vessel (including engine room)
by master accompanied by each department head to
grasp the condition of whole ship. Also, when the
Master deems it necessary, he shall make inspection
tours at appropriate times until he has satisfied.
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Inspections of the seafarers accommodation shall be

carried out by or under the authority of the Master to
ensure that it is clean, decently habitable and
maintained in good state of repair of not more than one
week as required by the national laws and regulations
of flag State and the MLC, 2006.
The Master shall incorporate the drug, contraband &
unauthorized alcohol checks during at least one of the
weekly inspection of Accommodation, mentioned
above, during the month. However this inspection shall
be carried out at lesser intervals if required by Flag
State, Port state, customers etc. or any additional
occasion as deemed necessary (e.g. prior entering port
etc.).
To secure post-watch inspection at night by OOWs for
the purpose of security and safety.
Engine room fire patrol to be carried out every two
hours or less during Unmanned Machinery Operation
on the UMS Ships. (The person designated to carry out
the inspection shall be assigned after consulting Chief
Engineer).
o Contraband Goods
The Master, as occasion demands, shall, before entering port,
make a search of the ship for contraband goods. Also, before
entering port, he shall make known to the entire crew what
goods are prohibited by the regulations of the country
concerned.
Control of Medicines (Psychotropic Drugs)
Master shall keep "Controlled or Psychotropic Drugs" in his
personal custody under lock and key as detailed under section
2.1 of 'Duties of Sanitary Officer'.
o Rescue of Ships in Distress
Under SOLAS Chapter V- Safety of Navigation, it is Master's
obligation to render assistance to vessel(s) in distress. Failing
to render assistance to vessel(s) in distress may result in
criminal prosecution under Local and/or International law.
Master, when Studying Need of Rescuing Ship in Distress,
shall give consideration to the following matters:
The distance to the ship requesting help.
The amount of fuel on board his own ship.
The effect the deviation from course and the delay will
have on his cargo.
Whether or not there is any danger to the operation of
own ship.
The state of the rescue system of the maritime safety
agency, etc. with relation to the ship in distress.
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If, after receiving distress signals, the Master decides, as a

result of considering the surrounding circumstances or the
presence or not of other rescue activities, that it is inappropriate
or unnecessary for his ship to engage in rescue activities, he
shall enter those facts and the reasons in the deck log book.
Deal with Affairs of Entry and Departure formalities
The master shall be responsible to affairs of documents deal
with laws and regulations in connection with immigration,
customs, quarantine, sign on / off, etc.
Marine Pollution Prevention
Master shall have good knowledge of MARPOL 73/78 and
abide by it. Also, before carrying out following work, all
measures necessary to prevent marine pollution shall be taken.
Disposal of ash, waste oil, garbage, sewage, cargo
residues and other wastes
Disposal of bilge water.
Bunkering and transferring of fuel oil and other oils.
Handling of other substances that are liable to pollute
the sea.
The Master shall make the entire crew thoroughly understand
and guide them in marine pollution prevention.
Management of Crew
In addition to procedures and instructions contained in the
SMS Manual for management of crew, the Master shall be
guided by instructions contained in Crewing Instruction
Manual.
Instructions and Training
The Master shall always diligently make investigations
and studies about the safe and efficient operation of the
ship and about environmental protection, and shall try
to improve his subordinates' abilities by imparting his
skills and knowledge to the crew whenever time and
circumstances permit.
The duties and responsibilities of shipboard officers are
mentioned in SMS. However, the Master may, for the
safety of vessel or for the purposes of understudy for
promotion to next senior rank, assign duties as
mentioned under the duties & responsibilities of
shipboard officers as per this SMS Manual after
obtaining appropriate approval from Company in
accordance with 'Change Management Process'.
Crew Evaluation
The Master shall rate the crew's efficiency and shall submit the
evaluation report to the Company by the stipulated time. In his
ratings, he shall respect the advice of the department heads and
shall be fair in his evaluations.
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Dealing with Grievances from Crew

The Master shall recognize that he himself is the manager of
labor including its welfare, and when he receives grievances
from the crew about living conditions on board ship, he shall
investigate the complaint himself, and shall take appropriate
measures in an effort to resolve it.
Crew Certification and Documentation
The Master or an officer deputized by him shall check the
certification and documentation of the joining crew prior to
signing off the departing crew to ensure that uncertified or
crew not complying with statutory requirements is not signed
on. If there is any doubt about the certification and
documentation of the crew members then Maritime HR
Manager shall be contacted immediately as per relevant
procedure in the Crewing Instruction Manual.
Control of Work and Rest Hours (Fatigue Control)
Master shall take all necessary steps to ensure that the
requirements on seafarer's hours of work and rest are complied
with IMO / ILO / STCW 95 conventions as per procedures
titled 'Control of Work and Rest Hours' of this SMS Manual.
Communications with Chief Engineer
The Master, after entering port, shall communicate with the
Chief Engineer without delay about whether the vessel may be
rendered inoperative at the port concerned.
When carrying out overhaul checks of the main engine and
propulsion system, and major maintenance and repairs, etc., the
Master shall grasp their details in advance and shall not have
them carried out without permission.
Regardless of the execution of maintenance work, the Master
shall, in accordance with the following guidelines, advice the
Chief Engineer what time the main engine is expected to be
used so that it can be readied for operation.
In the case of a motor ship, at least 2 hours before use.
In the case of a steam ship, at least 8 hours before use.
Requisitioning of Repairs, Parts, and Ship's Stores
The Master has the responsibility of issuing orders for repairs,
parts, and ship's stores, etc. When requisitioning repairs, he
shall have a close discussion with the department heads, and
sign the requisition only after assessing the appropriateness of
requisition from maintenance and repair requirement of vessel.
Confirmation of Cargo/Ballast plan, Stability and Strength
Overloading of Cargo
The Master shall check that the ship's cargo always
satisfies the International Load Line Convention and
shall understand that overloading of cargo is a violation
of that convention and is dangerous to the ship.
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Stability and Strength

Prior to sailing, the Master shall confirm that the
stability and strength is in safe and allowable range by
checking Trim and Stability Calculation Sheet and the
likes and affixing his signature on the Trim and
Stability Calculation Sheet.
Ballast / De-Ballasting
Master shall confirm that the stability, strength and
navigation bridge visibility are in safe and allowable
range by checking Ballast/de-ballasting plan and the
likes.
Cargo / Ballast Plan
On all tankers, gas carriers and bulk carriers, the Master
shall submit the cargo/ballast plan (loading and
unloading) to the company for review. This should be
submitted at earliest and as far as practicable at least
two working days before arrival at the port. The voyage
instructions shall be submitted to company at the
earliest as well.
o Navigational Procedures Audit
Master shall carry out periodic audits of Navigational
procedures, chart corrections and passage plan at the earliest
opportunity (not exceeding one month) upon embarking vessel
and once every month thereafter in accordance with SMS
procedures titled 'Navigational Audit'.
CHIEF ENGINEER
o Authority
The Chief Engineer shall supervise all matters concerning the
Engine Department, and be the highest authority for matters
under the jurisdiction of the Engine Department.
The Chief Engineer shall have the highest authority concerning
operational control and maintenance of the machinery and
equipment related to the engine plant.
The Chief Engineer shall have the duty to observe the
provisions of the SMS Manual, and also have the authority to
take the following action in order to secure and maintain safe
operation of the ship and protection of the environment.
The authority to make judgments concerning matters
that are not covered in this manual, and to act
accordingly
The authority to make judgments best in the
circumstance, in the event of an emergency, and to act
accordingly, even concerning matters that are covered
in this manual
However, if the Chief Engineer has exercised the authority b)
mentioned above, he shall report to the Master and to the
15
Company, if necessary, stating the facts and the reasons

thereof.
o Responsibility
Overall Management of Engine Department
The Chief Engineer shall be responsible for managing and
supervising the overall organization of the Engine Department,
as well as the engineers and Engine Department ratings, and
their duties.
The Chief Engineer shall be responsible for safe and efficient
operational management and maintenance of various
machinery and equipment under the Engine Department's
management.
The Chief Engineer shall utilize the First Engineer as his
assistant and have him manage and supervise the overall
Engine Department and grasp the situation in detail at all times.
o Giving Advice to Master
The Chief Engineer shall strive to keep the Master informed of
matters related to the Engine Department so as to enable him to
grasp their current situation at all times.
Emergency Response
Recognizing that he is a member of the command team,
in case of an emergency, and is the overall leader of the
Engine Department, the Chief Engineer shall regularly
conduct studies and surveys for emergency
preparedness.
Responsibilities of Chief Engineer and All Other Engineers
While this SMS Manual specifies the duties and responsibility
of each engineer, the Chief Engineer shall not be relieved,
partially or entirely, of his responsibility by the duties and
responsibility of each engineer.
The Chief Engineer shall be responsible to ensure that each
engineer performs his duties completely. He shall ensure that
each engineer reads carefully this manual and the relevant
instruction manuals, and carries out his duties on the basis of a
thorough understanding of them.
The Chief Engineer shall recognize the fact that he himself is
responsible for any mistakes or negligence of the engineers,
who are under his supervision, in the performance of their
duties.
The Chief Engineer shall recognize that he is responsible for
pointing out and rectifying any infraction of rules or lack of
skills or knowledge when engineers perform their duties.
o Transferring Duties of Chief Engineer by Delegation of Authority or
Replacement
Transferring Duties of Chief Engineer by Deputation
16
When the Chief Engineer leaves the ship, he shall delegate his
authority to command the engine department to the First
Engineer, and shall make the First Engineer supervise and
command on the basis of the Chief Engineer's instructions.
Record including commencement and completion of such
delegation shall be entered in Chief Engineer's Log book and
shall be signature as confirmation shall be affixed by both
personnel.
The First Engineer to whom the authority is delegated shall be
responsible for his own judgments and actions to the Chief
Engineer.
As a general rule, the Chief Engineer and the First Engineer
shall not be absent from the ship at the same time.
o Replacement of Chief Engineer
Upon completion of transfer of authority to a successor, the
specified documents shall be prepared, signed by both the
incoming and outgoing Chief Engineers, verified by the
Master, and retained on board the ship.
If the new Chief Engineer cannot accede to the takeover of
authority for some reason, he shall make a statement to that
effect in the specified documents, and accept the takeover,
submitting a report to the Company which gives the details of
the discrepancy of opinion between himself and the former
Chief Engineer.
o Navigation
Command and Supervision in Engine Room
The Chief Engineer during the daytime shall carry out rounds
inspection in the engine room at appropriate times and
command and supervise his department members and their
work. However, the Chief Engineer shall take charge in the
engine room regardless of whether it is day or night in case of
trouble in which the Chief Engineer's judgment is required.
When entering and leaving harbor S/B, and during passage
through narrow channels, congested area, sea area where the
engine is used, etc. when special organization or operation is
required, the Chief Engineer shall always take charge of and
supervise those on duty in the engine control room, and when
navigation under foggy weather or when, for some other
reason, the spell of duty is to take a long time, he shall not
leave the engine control room until he has deputized the First
Engineer to take charge and supervise in his place.
UMS Operations
When executing the Unmanned Machinery Space
operation (UMS), the Chief Engineer shall observe the
following items.
17
When commencing and continuing the UMS operation,

the Chief Engineer shall order the Engineer to make a
UMS check to verify that there is no hindrance to UMS
operation, and retain that record (UMS check list).
The Chief Engineer shall designate a UMS duty
engineer during UMS operation and make him carry out
the inspection rounds upon the completion of the day
work and before asleep in the night.
When any work in the engine room have been carried
out after the commencement of the UMS operation, the
Chief Engineer shall have the person responsible for the
work make round and report it to him after the
completion of the work.
The Chief Engineer shall ensure that the engine room
inspections are executed every two hours or less and
discuss with the Master to secure the manpower for
such inspections.
Standing Orders, Work Instructions and Watch Schedules
The Chief Engineer shall prepare and issue Standing
Orders and Work Instructions in accordance with the
following.
Standing Orders
The Chief Engineer shall prepare Standing Orders
regarding the following matters and have all engineers
understand and sign those orders. Then, the Chief
Engineer shall post them in the engine control room.
Moreover, he shall clearly identify the Standing Orders
issued by the predecessor as valid or invalid orders.
Policies to be implemented to secure the safe operation.
Basic and special instructions to be observed by the
engineers.
The Chief Engineer's basic approach towards the safe
operation.
The Chief Engineer's Standing Orders shall as a MINIMUM,
incorporate his requirements on the following:
The sharing of information between Chief Engineer and
Engineers in supporting the Chief Engineer for the safe
operation of the E/R.
Operational instructions and precautions of plant and
machinery.
Operational instructions and precautions when entering
port and leaving port
Engineers' action when heavy weather changes the
plant and machinery condition.
MARPOL compliance matters
Engine Room Fire prevention and precaution
18
Instructions for and under UMS operation

Preparation for the Maintenance
Health, Safety and Environmental Protection awareness
in the Engine Room
When to call the Chief Engineer
The Chief Engineer will also make known his particular
requirements for each occasion as it arises, generally known as
Chief Engineer's 'Night Order Book' (ref section 4.4).
As soon as the Standing Orders have been made, the Chief
Engineer shall discuss the contents with the Engineers to
ascertain that they have fully understood his requirements. The
Engineers shall sign and date the Standing Orders. The
Standing Orders are to be attached to the "Chief Engineer's
Night Order Book". Standing Orders and instructions shall
operate without conflict within the ship's safety management
system.
Work Instructions
The Chief Engineer shall prepare and issue Work
Instructions concerning the special features of the ship,
duties difficult to be standardized, details of on-the-spot
work, routine work of the plant management, work to
be altered according to circumstances, etc. In addition
to the above, the following should be included in the
Work Instructions.
The procedures for the warm-up and cool-down of
engine plant, preparation of main engine, main engine
trial, work of leaving/entering harbor, and
increase/decrease main engine load.
The procedures for the start/stop operations, special
operations, and emergency operations of various
machines.
The procedures for overhauling and testing machinery
and its component.
Watch Schedule
The Chief Engineer shall prepare a watch schedule and
post it in the engine control room. The watch timetable
for the next voyage shall be illustrated and the timetable
to each officer and rating that will stand on watch shall
be provided.
Order Book
On matters that the Chief Engineer particularly wishes
his engineers to obey on a certain day or period, he
shall enter them in the "Chief Engineer's Night Order
Book" or prepare an equivalent document, and affix his
signature to the orders. Then, he shall have all his
engineers sign the orders.
19
o Marine Pollution Prevention

The Chief Engineer shall be fully familiar with MARPOL
73/78 and shall abide by it. Also, he shall prevent the
discharge overboard from the engine room of improper oils and
shall so instruct all his engineers and ratings of the engine
department.
When carrying out the following work, all measures necessary
to prevent marine pollution shall be taken.
Disposal of ash, waste oil, and other wastes
Disposal of bilge water.
Bunkering and transferring of fuel oil and other oils.
Handling of other matter that is liable to pollute the sea.
o Bunkering
Bunker Plan
The Chief Engineer shall have the First Engineer plan
the Bunker Plan, and check and approve the plan. The
bunker plan is decided upon by obtaining the final
approval of the Master.
The Chief Engineer shall have the First Engineer plan
the lubricating and miscellaneous oil replenishment
plan, then check and approve the plan.
Preparation of Bunker/Lubricating Oil Replenishment Plan List
The bunker plan list for fuel oil and replenishment plan
list for LO shall be prepared by the First Engineer based
on the bunker/LO replenishment plan approved by the
Chief Engineer. Regarding the bunker plan, the Chief
Engineer shall check and approve it for adequacy of
quantity, tank arrangement, etc., then, shall have inform
or submit to the Master.
o Bunkering Work
The Chief Engineer, before bunkering work is started, shall
make the preparations and take the measures necessary for the
prevention of marine pollution that is specified in all the
applicable laws and regulations.
The Chief Engineer shall take charge of and supervise the
engineers, the engine ratings, and the overall work.
After the bunkering or replenishment, the Chief Engineer shall
have the First Engineer or the person responsible for oil
transfer make entry all the necessary matters in the Chief
Engineer's log book and the oil record book, then confirm that
the description is accurate.
o Maintenance of Machinery and Equipment
Machinery and Equipment under Charge of Chief Engineer
The Chief Engineer shall instruct and supervise his engineers
to maintain the performance of the following machinery and
20
equipment, and has the responsibility for ensuring the efficient

operational control and maintenance of them.
Main engine or turbine, propulsion machinery system,
main shaft, propeller, and CPP control equipment.
Main and auxiliary generators.
Boiler and its auxiliary equipment.
Generators, switchboards, distribution boards, starter
panel, electrical circuits, rectifiers, current transformers,
voltage transformers, and motors.
Engine-related automation and instruments, and other
engine-related electric and electronic devices.
Air compressors and air reservoirs.
Distilling Plant and auxiliaries, heat exchangers,
pumps, and pipe and valves.
Hydraulic equipment and auxiliaries, hydraulic piping,
and oil storage tanks.
Work shop power supply and drive equipment, machine
tools, and cranes and hoists in machinery area.
Waste oil and oily water treatment equipment, fuel and
lubricating oil-related equipment, and other cabin
auxiliaries.
Provisions refrigerating machine, air conditioning
refrigerating machine and air conditioners, cargo hold
refrigerating machinery and auxiliaries, and ventilating
fans for engine room and living quarters.
Steering gear, stabilizer controller, windglass, cargo
winches, mooring winches, electrical and drive
equipment of cargo winches, and elevators.
Galley machinery and equipment.
Lifeboat engines, firefighting equipment, and other
emergency equipment (to be specified separately).
Cargo related machinery and equipment.
Other Machinery and Equipment
Responsibility for shipboard equipment and devices
other than those rests with the department that uses or
controls them, but the Chief Engineer may accept only
their repair work when so requested by a department
head and if time and labor permit.
Assignment of Duties and Equipment
The duties of and the equipment and machinery
assigned to each engineer shall, as a rule, be in
accordance with "Standard Duties" but this may be
changed at the discretion of the Chief Engineer in
consideration of the actual circumstances of the ship
and skills of the crew. However, in such a case, those
21
facts shall be advised in writing to all the engineers and

reported to the Company without delay.
Temperature Control of Refrigerating Machinery
The Chief Engineer has the responsibility for
controlling all shipboard refrigerating and cooling
temperatures of the freezing and refrigerating chambers
for provisions, ice-making equipment and other
refrigerating chambers, the air conditioning of the
living quarters and cabins, and the cargo holds, etc.
Prevention of Injuries and Deaths
The Chief Engineer shall understand that the prevention
of injuries and deaths caused by accident or negligence
related in work at high places, and locations where
foothold is unstable, and in openings, etc. and those
caused by lack of oxygen when entering enclosed
spaces, is an extremely important part of his duties.
o Management of Engine Department Crew
Instructions and Training
The Chief Engineer shall make diligent checks and studies of
the safe and efficient handling of the engine plant based on
various operational data, etc., and shall strive to raise the
abilities of his subordinates by imparting operational and
maintenance skills to his engineers and ratings in as far as time
and circumstances permit.
The Chief Engineer shall, as far as possible, indoctrinate and
caution all the engine department members on safety measures
and he shall make all efforts to prevent accidents and disasters.
In order to maintain the high performance of the entire engine
department if an engineer being relieved, the Chief Engineer
shall order all his engineers to carry out the mutual exchange of
knowledge and skills of their respective duties and to aim for
the establishment of a mutually supportive organization. In
addition, the Chief Engineer shall secure that a newly joined
engineer will be able to concentrate on learning his duties and
to quickly master the work of the engine plant.
Crew Evaluation
The Chief Engineer has full responsibility for the personnel
management of the crew of his department, and shall be in
charge of rating his crew, discharging them from the ship as
punishment, and other matters to do with personnel, and shall
advise the Master on such matters.
The Chief Engineer shall submit to the Master the Crew
Evaluation Report of his personnel at appointed periods.
o Office Work and Records
The Chief Engineer has responsibility for the office work of the
engine department and shall handle the management and
22
revision of the Chief Engineer's log, engine abstract log, other

documents, plans and drawings and ensure that onboard
records are filed in accordance with 'Onboard Standard Filing
System'.
CHIEF OFFICER
o Responsibilities
Duties
The Chief Officer shall be engaged in watch keeping
duties under the direction of the Master and perform
duties as the head of the Deck Department; and he shall
be responsible to the Master. On LNG carriers, Chief
Officer shall be engaged in cargo care and cargo work
duties under the direction of Master instead of watchkeeping duties,
Deputy of Master
When the Master becomes incapable of excising or is
absent, the Chief Officer shall act as the deputy of the
Master until such period as formal instructions are
received from the company.
Discipline on Board
The Chief Officer shall be responsible to the Master for
maintaining discipline on board the ship.
General Duties
The Chief Officer shall be responsible to the Master for the
following duties.
Maintenance of the hull and deck equipment
Cargo operations and cargo control.
Management of the alarm of LNG/LPG cargo related
machinery and equipment (applicable vessels only).
Lifesaving appliances and all firefighting equipment
(stipulated separately.)
Ballast Water Management
All Deck Department work
Management of parts, fittings, and ship's stores related
to the Deck Department
Management of the log-book, SMS records (deck
department) and clerical work
Safety and health
Improvement of the working environment
Pollution Prevention & Environmental Management
Officer.
Drafting of a cargo watch crew assignment plan
Control of temperature and pressure of tanks (LNG
Carrier only)
23
Monitor LNG related machinery and equipment(LNG

Carrier only)
Ensure master's standing orders to the Chief Officer,
which outline Master's requirements concerning
onboard safety, security, safe cargo/ ballast operations
and his mooring handling requirements are complied
with.
Familiarization with Safety Management System
The Chief Officer shall be familiar with the Safety
Management System. He shall carefully read the SMS
Manual and observe the contents thereof.
Management of Catering Department
As a general rule, the Catering Department shall not
have a department head, but be under the direct control
of the Master. However, if the Chief Officer is
appointed by the Master as the head of the Catering
Department in accordance with instructions from the
Fleet DGM , he shall take charge of the Catering
Department and be responsible to the Master.
o Navigation
Watch keeping at Sea
All Vessels (Except LNG Carriers)
As a rule, the Chief Officer shall take the 0400 to 0800
and the 1600 to 2000 watch. The Chief Officer, in
addition to his normal navigation duties, shall strive for
the safe passage of the ship by notifying the Master of
any conditions that could mean danger to the ship and
to give his opinions and suggestions on how the danger
may be avoided..
On LNG carriers
The Chief Officer is not assigned any watch keeping duties and
shall carry out watch keeping only in case he is instructed by
the Master
Sounding of Tanks and Bilges
The Chief Officer shall, at a specified time every
morning, have the fresh water tanks, cargo hold bilges,
ballast tank, chain looker, void space, etc, sounded and
recorded. Additionally for vessels not fitted with an
alarm monitoring system, shall sound the tanks & cargo
hold bilges at a specified time in the evening.
For ships, other than bulk carriers and general cargo
vessels, fitted with level gauges for monitoring ballast
tanks soundings, daily manual soundings may be
replaced by confirming from level gauges provided the
accuracy comparison of level gauges has been done in
24
accordance with SMS ZZ-S-P-10.40.01, section 1.1.14

and no discrepancy has been observed.
o Maintenance
Maintenance of Hull
The Chief Officer shall implement preventive maintenance and
appropriate after care by drawing up a plan of maintenance
work for long term, each voyage, and each day, and having the
necessary work carried out at without delay in order to prevent
the worsening, etc. of the state of corrosion of the hull and
other equipment in his charge.
He shall strive to maintain the appearance of the ship at all
times by having her hull and superstructure painted in the
colors specified by the Company.
The equipment and machinery under his charge shall be in
accordance with "Standard Duties."
Lubrication of Moving Parts of Deck Equipment and
Machinery
The Chief Officer shall order the deck hands to oil and
grease up the moving parts of deck equipment and
machinery and shall check that the equipment and
machinery are in good condition.
Anchor and Anchor Chain
The Chief Officer shall check that the windlass is in
good working order, and is responsible for the
maintenance of the anchor, anchor chain, and shackles,
by confirming that they are, periodically and when in
dock, inspected, cleaned, painted, and otherwise
appropriately treated.
Repair Work
Deck repair shall be carried out, as far as possible, by
crew members of the ship. When repairs are carried out
by a repair contractor, the Chief Officer shall supervise
the work or instruct the officer in charge of the work
involved to do so.
o Entering and Leaving Harbor
Station when Entering and Leaving Harbor
All Vessels (Except LNG Carriers)
The Chief Officer's station when entering, leaving
harbor and when dropping and heaving in anchor shall,
as a rule, be stationed at the bow.
On LNG carriers
The Chief Officer's station when entering and leaving
harbor shall be at the manifold.
In case of dropping and heaving in anchor, the Chief
Officer is not required to be stationed at any place.
25
However, the Chief Officer shall be stationed at bow if

he is instructed by the Master.
Notice of Time of Departure
The Chief Officer, on the day of departure from a port,
shall put up a notice of the ship's estimated time of
departure at the gangway and other conspicuous places.
Sailing Preparations
When ordered by the Master to prepare to sail, the
Chief Officer shall order the deck officers and deck
hands to their stations and carry out the work of
preparing to sail out.
Ensuring Watertight Integrity
The Chief Officer shall prepare a watertightness
checklist and, in accordance with it, inspect and verify
before sailing that all hatches, side doors, and other
openings, etc. are closed and watertight. He shall also
periodically carry out, as far as practicable,
watertightness tests on tank manholes, side doors, and
other openings, and check that they are watertight.
Check for Stowaways
The Chief Officer, before the ship sails from the final
port of a country, shall strive to prevent stowaways by
making a search throughout the whole ship based on the
orders or directions of the Master. He shall also report
the results of the search for stowaways to the Master
without delay.
Mooring and Berthing Operations
The Chief Officer has the responsibility for work at the bow
when berthing and, when berthing is completed, shall report to
the Master after he has made a thorough check and is satisfied
with the results. On LNG Carriers, The Chief Officer has the
responsibility for work, when berthing is completed, shall
report to the Master after he has made a thorough check and is
satisfied with the results.
After berthing, he shall check that fenders, rat guards, safety
nets, etc. are in their proper position and that the areas around
the gangways are safe. He shall also check, as occasion
demands, that unnecessary discharge piping and scuppers, etc.
are sealed so that there is no outflow of water, oil and other
fluids from the ship onto barges, piers, and other places.
o Office Work
Management of Documents and Drawings
The Chief Officer has the responsibility for office work
related to the deck department and shall handle the
retention and revision of the ship's Deck log book,
plans and drawings, other documents and ensure that
26
onboard records are filed in accordance with 'Onboard

Standard Filing System'.
Ship's Deck Log
The Chief Officer is responsible for the entering and
management of the ship's Deck Log.
Preparation of Cargo and Other Work Environment
The Chief Officer is responsible for the preparation of the work
environment on the deck and in cargo holds. He shall pay
particular attention to safety and lighting by properly preparing
the work spaces, passageways, stairs, ladders, gangways, etc.,
and making them neat and tidy.
The Chief Officer shall understand that the prevention of
injuries and deaths caused by accident or negligence related to
gangways, unsecured hatches, beams, openings, etc. and those
caused by lack of oxygen when entering closed spaces, is an
extremely important part of his duties.
o Management of Crew
Instructions, Training, Command, and Supervision
The Chief Officer shall instruct and supervise the deck officers
and deck hands and their work.
He shall strive to raise the abilities of his subordinates by
imparting operational and maintenance skills to the deck
officers and deck hands as far as time and circumstances
permit.
Daily Job Order & Risk Management
Chief-officer shall prepare job order every day and
accordingly carry out appropriate risk management
practices as required as per relevant procedures in this
SMS Manual.
Inter Departmental Meeting
For safe and efficient execution of all interrelated work
and maintenance activities onboard vessel, the Chief
Officer shall on daily basis hold an interdepartmental
work planning discussion meeting with First Engineer.
This shall be carried out prior confirmation of daily job
order to deck officers and crew. The result of the
meeting shall be recorded and informed to all
concerned.
Control of Work / Rest Hours / Overtime Work
The Chief Officer shall strictly control the overtime
work of the crew under his charge and shall have them
accurately enter their overtime in the prescribed form.
He shall never approve as overtime the hours in which
work was not actually performed. Work and Rest hours
shall be managed by Chief Officer such that officers
and crew under his charge do not violate any regulatory
27
work / rest requirements unless in cases of emergency

and prescribed work/rest hour records are maintained.
Crew Evaluation
The Chief Officer is responsible for the personnel management
of the crew assigned to him, and shall be in charge of rating his
crew, discharging them from the ship as punishment, and other
matters to do with personnel, and shall advise the Master on
such matters.
The Chief Officer shall submit to the Master the crew
evaluation report of his personnel at appointed periods.
o Other Management Duties
Response to Emergencies
The Chief Officer shall understand that when an emergency
arises, he himself shall take command at the site of the
emergency and shall be ready for emergencies by constant
study and investigations of such situations as may occur.
Prevention of Marine Pollution & Environmental Management
The Chief Officer shall have a good knowledge of MARPOL
73/78 and shall be careful to ensure that cargo, daily living
wastes, and other polluting substances are not improperly
discharged overboard.
The Chief Officer shall make the deck officers thoroughly
understand and guide them in marine pollution prevention.
He is responsible for implementing environmental

management plan on board.
He is responsible for implementing Ballast Water Management
Plan on board.
Control of Fresh Water
The Chief Officer is responsible for the replenishment
of fresh water and for the control of water quality and
replenishment of potable water. He shall have a grasp
of the daily consumption and quantity of distilled water
and shall propose and report to the Master the quantities
necessary to be taken on board and the places of
replenishment, etc., to the extent that they do not
interfere with cargo loading plans.
Control of Ship's Stores
The Chief Officer is responsible for the control of deck
stores and shall keep a strict watch over how they are
used so as to prevent waste.
o Duties in Port
Issue of Standing Orders
The Chief Officer shall prepare standing orders
covering all aspect of vessel's operation during port stay
and shall post these instructions in cargo control room
or ship's office.
28
These orders shall confirm to Master's requirements and

instructions concerning onboard safety, security, safe
cargo/ballast operations and his mooring handling
requirements.
Issue of Daily Night Orders
The Chief Officer shall issue daily night orders to duty
officers during vessel's stay in port and these orders
shall include all the activities in addition to the loading
or unloading operation (e.g.: receiving of stores and
spares, bunkering operation etc.). The night orders shall
include additional instructions to the duty officers
including last minute changes to loading or discharging
plan and any special requirement of the terminal to be
complied etc.
FIRST ENGINEER
o Responsibilities
Duties
The First Engineer (also referred as "First Assistant
Engineer") shall be engaged in watch keeping and UMS
duties under the direction of the Chief Engineer. As the
assistant of the Chief Engineer, he shall carry out the
overall management of the engine department such as
the operations management and maintenance of the
engine plant, and be responsible to the Chief Engineer.
Deputy of Chief Engineer
When the Chief Engineer becomes incapable of
excising his duties or is absent, the First Engineer shall
act as the deputy of the Chief Engineer until such
period as formal instructions are received from the
company.
Reporting to Chief Engineer
The First Engineer shall report to the Chief Engineer accurately
and promptly concerning the overall work of the Engine
Department carried out, any abnormality in machinery or
equipment, any accident involving injuries of workers, orders
from the Master through the officer of the watch, and other
necessary matters.
The First Engineer shall report accurately and promptly to the
Chief Engineer important events or matters that have occurred
in relation to the Engine Department, even if they are not
treated as matters to be reported as part of his routine work or
under "Standing Orders" from the Chief Engineer.
Prevention of Incidents and Accidents
The First Engineer, as an assistant to the Chief
Engineer, shall be responsible for preventing incidents
and accidents in the engine room.
29
Familiarization with Safety Management System

The First Engineer shall be familiar with the Safety
Management System. He shall carefully read the SMS
Manual and observe the contents thereof.
He shall be one of the nominated Pollution Prevention and
Environmental Management Officers, responsible for
implementation of Company policies.
o Navigation
Watchkeeping at Sea
The First Engineer shall take the 0400 to 0800 and the
1600 to 2000 watch, except during Unmanned
Machinery Space (UMS) operation.
UMS Operations
When going into UMS operation on orders of the Chief
Engineer, the First Engineer shall have UMS checks made and
shall confirm that there are no obstacles to UMS operations.
Before carrying out UMS operation, the First Engineer shall
assign the persons for performing the UMS checks and the
engineers to go on UMS watch.
During UMS operation, the First Engineer shall engage in
UMS watch duties every day in turn with the other engineers
day by day.
o Maintenance
Maintenance Planning
The First Engineer shall propose and draw up long term, per
voyage and daily maintenance plans and work plans for not
only the machinery and equipment of which he is in charge, but
also for the entire engine department, by closely checking the
drafts of the maintenance plans prepared by the other
engineers. He shall obtain the approval of the Chief Engineer
for the plans and then make the other engineers and engine
department crew thoroughly understand the plans.
Maintenance Work
The First Engineer, based on the orders of the Chief Engineer,
shall direct the engineers and crew to carry out the maintenance
work of the various facilities, machinery, and equipment which
are in the charge of the engine department.
When repairs are carried out by a repair contractor, the First
Engineer shall supervise the work or instruct the engineer in
charge of the work involved to do so.
Equipment and Machinery under Charge of First Engineer
The equipment and machinery under the First
Engineer's charge shall be in accordance with "Standard
Duties."
Preparation of Engine Room and Work Environment
30
The First Engineer is responsible for always keeping

the work environment of the engine room, work shop,
storeroom, etc. in good condition by cleaning and
making them neat and tidy, and for taking measures for
the safe and efficient control of work and for the
prevention of accidents.
Prevention of Injuries
The First Engineer shall understand that the prevention
of injuries and deaths caused by accident or negligence
when working in high places, and locations where
foothold is insecure, and in openings, etc. and those
caused by lack of oxygen when entering enclosed
spaces, is an extremely important part of his duties.
o Operations for Entering and Leaving Harbor
The First Engineer is responsible for carrying out and for
directing and supervising the operations for preparing to enter
or leave harbor such as the warming up and cooling down of
the main engine, preparing for operation of the main engine,
preparing for engine trial, accelerating and decelerating the
engine, S/B work, etc.
o Marine Pollution Prevention & Environmental Management
The First Engineer shall be in charge of such work as
bunkering, replenishing of Lubricating oil, transferring of oil,
and treatment of waste oil and bilge, and is responsible for the
supervision of such work.
He shall have a thorough knowledge of MARPOL 73/78 by
understanding that this sort of work is always liable to pollute
the sea, and shall check and carry out the necessary
preparations and measures to prevent pollution before such
work is performed.
The First Engineer shall make the other engineers thoroughly
aware of and instruct them on marine pollution prevention.
He is responsible for implementing environmental management
plan on board.
o Other Supervisory Duties
Control of Parts and Ship's Stores
The First Engineer is responsible for the control of
parts, fittings, ship's stores, and various tools, etc. and
shall prevent their waste and shall control and issue
requisitions for stocks of the necessary parts and ship's
stores, etc.
Control of Fuel Oil and Lubricating Oil
The First Engineer is responsible for the control of the
quantities and properties of the fuel oil, lubricating oil
and other miscellaneous oils. He shall instruct the other
engineers for following:31
Oil control, propose and prepare oil replenishing plans

based on a constant grasp of the amounts consumed,
obtain the approval of the plans by the Chief
Engineer, and the prepare the requisitions.
At least once a month measure and record all fuel tank
sounding, compare differences between log book and
actual figures.
Control of Office Work and Documents
The First Engineer is responsible for and is in charge of
preparing and controlling the maintenance plans,
maintenance records, failure records, measurement
records, various requisitions, fuel oil and lubricating oil
control records, parts lists, and various other
documents, as well as the Chief Engineer's log.
o Management of Crew
Command and Supervision of Engineers and Engine
Department Crew
The First Engineer shall instruct and supervise the engineers
and engine department crew and their work.
He shall strive to raise the abilities of his subordinates by
imparting operational and maintenance skills to the engineers
and the engine department crew in as far as time and
circumstances permit.
Daily Job Order and Risk Management
First Engineer shall prepare job order every day and
accordingly carry out appropriate risk management
practices as required as per relevant procedures in this
SMS Manual.
Inter Departmental Meeting
For safe and efficient execution of all interrelated work
and maintenance activities onboard vessel, the First
Engineer shall on daily basis hold a interdepartmental
work planning discussion meeting with Chief Officer.
This shall be carried out prior confirmation of daily job
order, to engine officers and crew. The result of the
meeting shall be recorded and informed to all
concerned.
Control of Work / Rest Hours / Overtime Work
The First Engineer shall strictly control the overtime
work of the crew under his charge and shall have them
accurately enter their overtime in the prescribed form.
He shall never approve as overtime the hours in which
work was not actually performed. Work and Rest hours
shall be managed by First Engineer such that officers
and crew under his charge do not violate any regulatory
32
work / rest requirements unless in cases of emergency

and prescribed work/rest hour records are maintained.
Crew Evaluation
The First Engineer is responsible, together with the Chief
Engineer, for the personnel management of the crew assigned
to him, and shall be in charge of rating the crew, discharging
them from the ship as punishment, and other matters to do with
personnel, and shall advise the Chief Engineer on such matters.
The First Engineer shall submit to the Chief Engineer the crew
evaluation report of his personnel at appointed periods.
o Dealing with Emergencies
The First Engineer is the leader of the engine group at
emergency station and is also the on-scene sub leader. He shall
grasp that when the location of an emergency is the engine
room, he himself shall take command at the site of the
emergency as the on-scene sub leader and shall be ready for
emergencies by constant study and investigations of such
situations as may occur.
o Others
He shall carry out other matters as may be instructed by the
Chief Engineer.
1.9 Explain the life jacket immersion suit donning procedures

-
Immersion Suits Donning Methods:

o Immersion suit are recognized as an important piece of life saving
equipment. A training variation on this procedure would be to try
putting the suit on the water. Sit on top of the suit and slide one leg at a
time. Next insert right arm, put hood overhead and then the other arm.
Your suit may now be filled with water but your body heat will warm
it up.
Step 1. Roll suit out on deck and sit on it. Insert your legs into
suit using plastic bags to make it easier. Leave on boots and
other clothing for insulation and protection in water.
Step 2. Place non-dominant arm into suit first. Pull hood
overhead with free hand.
Step 3. Place dominant arm last. Pull the zipper up with care
and secure flap over your face.
Step 4. Make sure that all straps and hoses secure to avoid
being snagged or injured. Do not inflate air bladder until you
are in the water.
33
1.10 Describe the smoke/fire detector in your cabin

-
Smoke detectors are typically housed in a disk-shaped plastic enclosure about

150 millimetres (6 in) in diameter and 25 millimetres (1 in) thick, but the
shape can vary by manufacturer or product line. Most smoke detectors work
either by optical detection (photoelectric) or by physical process (ionization),
while others use both detection methods to increase sensitivity to smoke.
o An optical detector is a light sensor. The components of the light
sensor are the light source (incandescent bulb or Light-emitting diode),
a lens, and a photoelectric receiver (typically a photodiode). In spottype detectors, all of these components are arranged inside a smoke
chamber where smoke from a nearby fire will flow. In large open areas
such as atria and auditoriums, optical beam smoke detectors are used.
A wall-mounted unit emits a beam of infrared or ultraviolet light
which is either received and processed by a separate device or
reflected back to the transmitter/receiver by a reflector.
o According to the National Fire Protection Association (NFPA),
"photoelectric smoke detection is generally more responsive to fires
that begin with a long period of smoldering (called smoldering fires)."
Also, studies by Texas A&M and the NFPA cited by the City of Palo
Alto California state, "Photoelectric alarms react slower to rapidly
growing fires than ionization alarms, but laboratory and field tests
have shown that photoelectric smoke alarms provide adequate warning
for all types of fires and have been shown to be far less likely to be
deactivated by occupants."
o Although optical alarms are highly effective at detecting smoldering
fires and do provide adequate protection from flaming fires, fire safety
experts and the National Fire Protection Agency recommend installing
what are called combination alarms, which are alarms that either detect
both heat and smoke, or use both the ionization and photoelectric /
optical processes. Also some combination alarms may include a
carbon monoxide detection capability.
Not all optical detection methods are the same. The type and sensitivity of
light source and photoelectric sensor, and type of smoke chamber differ
between manufacturers.
1.13 Describe the shipboard procedures in the following;

-
MOB (Man Over Board)

o Response of Deck Officer on Watch
Press the MOB key of the No. 2 GPS
Throw over side from which man fell overboard lifebuoy with
self-igniting light and smoke signal
Steer ship hard to side from which man fell overboard / Start
Williamson turn
On Voyage Data Recorder press CARD STOP SWITCH
34
o
o
o
o
Start second steering motor

S/B engine and S/B full speed
Sound emergency signal
Report to Master
Notify ships/traffic by AIS message
Notify Engineer on watch ( Engineer on USM duty and duty
Oiler)
Measure ships position continuously
Plot position of lifebuoy with self-igniting and smoke signal
Command
Announce Man overboard, Mobile Team 2 to Bridge and
order rescue boat station
Look out with binoculars on
Keep lookout by radar
Instruct On-scene Leader to get ready to lower rescue boat
Carry out rescue preparation work
Continue Williamson turn to point where man fell overboard
Call attention of nearby ships by VHF
Made first report direct to Vessel Manager ( Owner/Charterer )
Record time of occurrence of man overboard and ships
position
Engine Room Team
Stand by Engine
Mobile Team-1
Lower starboard lifeboat
Carry out rescue activities as members of rescue boat
Mobile Team-2
Proceed to Bridge
Back up Team
Ready / help lower / put away rescue boat
Ready stretcher and first-aid kit
Ready lifeline launching equipment
Ready rope / Jacobs ladder / saving nets
Ready accommodation ladder ( if necessary )
FIRE
o Fire on Deck during Navigation
Response of Deck Officer on Watch
Sound emergency alarm
Advise fire location by public address
Report to Master
On Voyage Data Recorder press CARD STOP
SWITCH
Sail away from coast
Inform to Engine Room
Command
35
Stand by engine / Switch to hand steering

Announce fire station
Ready fire control plan
Make roll call / Conduct communication test
Place staging area
Navigate so that flames and smoke go downwind
Instruct wearing of fire protective clothing, BA, and of
preparing fire hose
Startup fire pump
Control ventilations
Instruct Back-up team to ready life boats and first-aid
kits
Make first report direct to Vessel Manager ( Owner /
Charterer )
Record time of occurrence of fire and ships position (
B.A. record sheet / fire control station check list )
Activate water spray system (Paint store only)
Continue boundary cooling
Check to see if fire is extinguished (Check for
flammable gas and oxygen contents)
Monitor gas detector
Monitor cargo tank pressure
Engine Room Team
Stand by Engine
Start up fire pump and emergency fire pump
Check to see if fire pump is operative
Control ventilations in Engine room
Operate necessary machines
Mobile Team-1
Report pressure that remains with fire protective
clothing and BA on
Prevent spreading of fire by investigating direct cause,
existed circumstances, etc.
Firefight
Mobile Team-2
clothing and BA on
Cool boundary
Back up Team
Ready lifeboats
Ready stretchers and first-aid kits
36
Support Mobile teams by carrying or replacing spare air

cylinders
o Fire in Engine room during Navigation

Advise fire location ( zone, deck, etc.) by public
address
Report to Master
SWITCH
Command
Place staging area
Inform to Chief Engineer and stop main engine
preparing fire hose
Startup fire pump
kits
Check number of crew on Bridge
Make first report direct to Vessel Manager (Owner /
Charterer)
Record time of occurrence of fire and ships position
(BA record sheet / Fire control station check list)
When CO2 is released
Check closure of openings (See checklist)
Release CO2
Engine Room Team
Stop engine / Put engine plant in stand-by state
37
Startup fire pump and emergency fire pump

Mobile Team-1
Cool boundary
Remove combustibles in adjoining compartments
Mobile Team-2
Firefight with fire protective clothing and selfcontained breathing apparatus on
Back up Team
Ready lifeboats
cylinders
o Fire in accommodation during navigation

Advise fire location (zone, deck, etc.) by public address
Report to Master
SWITCH
Command
Place staging area
preparing fire hose
Startup fire pump
38

kits
Make first report direct to Vessel Manager (Owner /
Charterer)
Record time of occurrence of fire and ships position
(BA record sheet / Fire control station check list )
Engine Room Team
Stand by Engine
Mobile Team-1
clothing and BA on
Firefight
Mobile Team-2
clothing and BA on
Cool boundary
Back up Team
Ready lifeboats
cylinders
o Fire alongside Terminal

Inform to Loading Master / Terminal / Port authority
Stop cargo operation / close manifold vlaves
Advise fire location by public address
Report to Master / Chief officer
Command
Stand by engine / Prepare steering motor
Place staging area
39

preparing fire hose
Startup fire pump
kits
Request for assistance of shore firefighting system and
ambulance
Request firefighting tugboats
Check to see if fire is extinguished ( Check for
flammable gas and oxygen contents )
Make first report direct to Vessel Manager ( Owner /
Charterer )
Record time of occurrence of fire ( BA record sheet /
Fire control station check list )
Engine Room Team
Stand by Engine
Mobile Team-1
clothing and BA on
Firefight
Mobile Team-2
clothing and BA on
Cool boundary
Back up Team
Ready lifeboats
cylinders
Transfer injured person to shore
Oil Spill
40
o
o
o
Inform to Loading Master / Terminal / Port authority / Chief

engineer / Engineer on duty
Notify Loading Master to stop cargo operation or barge to stop
bunkering
Close all manifold valves
Stop ballasting work and close valves concerned
Command
Announce oil pollution prevention station
Place staging area
Open SOPEP CHAPTER III Control of discharge
Operate dump valves / prepare portable wilden pumps on slop
tanks to prevent oil collected on deck to leak overboard
Pump oil that remains in pipeline into another tank
Immediately transfer oil overflowed from tank into another
tank that has extra volume space
Lower liquid level of all tanks when oil leaking tank cannot be
determined
Make first report direct to Marine Safety Organizations (
Harbor Master / Terminal / Company / P&I club )
Record time of occurrence of oil spill ( See check list )
Engine Room Team
Investigate source and situation of leak and report to Command
Mobile Team-1
Collect spilling oil
Mobile Team-2
Closing of spilling oil
Remove and collect spilling oil
Back up Team
Support Mobile teams
Ready lifeboats
Grounding
o Response of Officer on Watch
Stop main engine
Sound emergency alarm signal
On Voyage Data Recorder press the REC STOP switch. Press
the CARD STOP switch
Report to Master
Advise everyone on board of grounding by public address
41
Send attention drawing signals to surrounding ships

Notify Engineer on watch ( Engineer on USM duty)
Transmit Safety or urgency Communication by VHF Ch. 16 as
occasion demands
Stop power and control units for steering gear
Turn on deck lights (at night)
Record time of occurrence of grounding and ships position
Command
Make roll call and check for any injured or missing person
Check location and situation of grounding
Check for outbreak of fire
Check for oil spill, and if found, check its extent
Check for flooding, and if found, check its extent
Determine pumping capacity
Check for damage
Announce necessary stations
Place staging area
Check seabed, and circumstances of grounding
Instruct Back-up Team to ready lifeboats
Make first report direct to Marine Administration Manager (
Owner / Charterer )
Discuss with company possibility of refloating under own
power
Make request for salvage
Discharge ballast water
Engine Room Team
Check for abnormality or damage of main engine, shaft system
and other engine related components
Pump out flooding water
Mobile Team-1 and 2
Check for flooding and, if found, check its location
Check for damage and its extent ( When taking photographs,
take care of flashbulb use)
Sound all tanks and bilges
Read and record ships drafts at bow, stern and midship
Try to stop flooding and pump out flooding water
Close watertight doors / Make every possible repair
Pump out flooding water
Back up Team
Ready lifeboats
Ready stretchers and first aid kits
42
Flooding
Advise everyone on board of flooding in engine room by
public address
Report to Master
o Command
Announce damage control station
Place staging area
Check for flooding and if found check its extent
Determine pumping capacity
Instruct Back-up team to ready life boats and first-aid kits
Read and record ships draft at bow, stern and midship
Monitor ships trim and heel
Owner / Charterer )
Record time of occurrence of flooding and ships position
Check closure of openings ( See checklist )
Confirm establishment of Common bilge line
Report to Maritime Safety Authorities before discharging
engine room bilge to sea
o Engine Room Team

Continue operating engine room plant
Report to Command before discharging engine room bilge to
sea
Start up fire / bilge pumps
Check conditions
o Mobile Teams 1 and 2
Try to stop flooding by reducing area of tear or limiting
flooding
Protect machines by putting vinyl covers or awnings over
Raise bulwarks of plywood / steel plates
Change direction of spurting water
Request trim and heel to be adjusted and try to relocate water
pooling area
Establish Common bilge line / Pump out bilge
Open valves and establish Direct bilge line
o Back up Team
Ready lifeboats
43

Support Mobile teams by carrying tools, plates etc.
Steering Gear Failure

o Emergency Response of Officer on Watch
Switch to hand steering
Switch to other steering systems
Switch to other power units
Switch to non follow up controls
Notify Chief Engineer or Engineer on watch ( Engineer on
USM duty)
Report to Master
S/B main engine
Switch to emergency steering as occasion demands
Stop ship as occasion demands by stopping or reversing the
engine
occasion demands
Hoist or light not under command signal
On Voyage Date recorder press the CARD STOP SWITCH
Record time of occurrence of steering gear failure and ships
position (see checklist)
Emergency Response of Engineer on Watch ( engineer on
UMS duty)
Communicate with bridge
Report to Chief Engineer
Perform work necessary for stopping main engine or going
astern
o Command
Keep proper lookout
Grasp direction in which ship is drifting, and speed
Payout appropriate lengths of anchor chain
Announce emergency steering station
Communicate with steering room
Check gyro repeater readings
Get ready for emergency steering
Start emergency steering
Make first report direct to Vessel Manager ( Owner / Charterer)
o Mobile Team-1
Prepare for emergency steering / Exercise damage control
Check gyro repeater readings
Get ready for emergency steering
Start emergency steering
44
o Mobile Team-2
Investigate direct and other causes, existed circumstances, etc
o Back up Team
Support mobile teams
-
Main Engine failure

o Emergency response of Officer on Watch
Hoist or light not under command signal
Notify Engineer on watch ( Engineer on USM duty)
Report to Master
occasion demands
Try to get as far away as possible from coast while ship still
has inertia
Record time of occurrence of main engine failure and ships
position (See checklist)
o Response of Master
Keep sharp lookout
Grasp direction in which ship is drifting, and speed
Grasp situation of breakdown/Check prospect of recovery
Owner / Charterer )
o Emergency response of Engineer on Watch (engineer on UMS duty)
Check direct cause
Switch remote control system to ECR or to machine side
Make reset preparations according to Chief Engineers
instructions
Bypass safety and protection device
o Response of Chief Engineer
Call engine department
Grasp breakdown and damage
Check to see if main engine is still operative
Investigate cause of failure/Take stopgap measures
Check to see if crew are able to make repairs
Compute time necessary to make repairs
Report to Master
o Emergency Response of Chief Officer
Check for abnormal machinery conditions
Monitor cargo tank pressures
45
Failure of main power source (Blackout)

Report to Master
Check magnetic compass course and gyro repeater readings
Notify Chief Engineer or Engineer on watch ( Engineer on
UMS duty )
Check power supply to steering gear, navigational instruments,
emergency lights etc.
occasion demands
Hoist or light Not under command signal
Record time of occurrence of power source failure and ships
position ( see checklist )
Response of Master
Keep sharp lookout
Grasp direction in which ship is drifting and speed
Grasp situation of breakdown / Check prospect of recovery
Owner / Charterer )
o Emergency response of engineer on watch ( engineer on UMS duty )
Communicate with Bridge
Switch main engine control position to ECR / Reset handle in
stop position
Check to see if emergency generator starts automatically
Check to see if ACB is closed automatically
Check direct cause and try to restart generator
Start Stand by generator / Check again to see if ACB is closed
automatically
Start Stand by generator automatically or manually and close
ACB
Restart generator and re-close ACB
Stop, slow down or restart main engine depending on
circumstances
Startup main auxiliaries sequentially ( Pay attention to
electrical loads )
Startup other auxiliaries machinery ( Pay attention to electrical
loads )
Try to recover main engine
Investigate cause / Take necessary measures
46
o Response of Chief Engineer

Call Engine department
Grasp breakdown and damage
Investigate cause of failure / Take stoppage measures / If
possible make complete repairs
Check to see if crew are able to make repairs
Compute time necessary to make repairs
Report to Master
o Emergency response of Chief officer
Check for abnormal machinery conditions
Monitor cargo tanks pressures
-
Rescue from enclosed space

Report to Master
o Command
Make general arrangements
Make roll call / Identify missing persons
Ready BA and spare cylinders
Measure oxygen contents, toxic gases, inflammable gases /
Record
Instruct wearing of fire protective clothing and BA / Check
pressure that remains ( BA record sheet )
Order two men with BA on to start rescue
Record time of occurrence of rescue from enclosed space and
ships position
Owner / Charterer )
o Engine Room Team
Make roll call and Stand by ECR for waiting order from
Command
o Mobile Teams 1 and 2
Two men with both BA and communication devices on try to
rescue and carry out missing persons
o Back up Team
Ready BA
Ready spare BA cylinders
Ready rescue ropes
Evacuation of Injured Person by Helicopter

o Response of Master-1
Make first report direct to Vessel Manager
Make request for assistance to Search and Rescue Center
( See admiralty List of Radio Signal Vol.5 Sec 01, IAMSAR
Manual )
47
o
o
o
o
Confirm rendezvous position

Confirm ETA/ Prepare deviation report
Response of Master 2
Keep communication with helicopter
Advise wind speed and direction (Post Wind Shoot)
Help Helicopter hand
Turn on Deck lights
Engine Room Team
Stand by Engine
Mobile Team-1
Do not approach helicopter until instructed
Ready protective clothing and BA, and fire extinguishers
Transfer injured person where helicopter instructs
Mobile Team-2
Ready rescue boats
Back up Team
Rescue of Other Vessel

Report to Master
o Command
Check position of other vessel
Check types of rescue
Record time of occurrence of rescue of other vessel and ships
position
Call attention of near ships by VHF
Report to marine Safety Authorities
Check weather and sea conditions
Check amount of potable water, food, and fuel oil that remains
Announce rescue boat station
Look out with binoculars on
Keep lookout by radar
Instruct On scene leader to get ready to lower rescue boats
Carry out rescue preparation work
Record weather and sea conditions
Record use of ships facilities and equipment
Prepare deviation report
Press the CARD STOP SWITCH on Voyage Data Recorder
o Engine Room Team
S/B engine
o Mobile Team-1
Proceed to bridge
Lower rescue boats
48
o Mobile Team-2
Lower rescue boats
Carry out rescue activities as members of rescue boats
o Back up Team
Ready / help lower / put away rescue boats
Ready stretchers and first aid kits
Ready lifeline launching equipment
Ready ropes / Jacobs ladders / saving nets
Response to helicopter accident during helicopter operations
o Response of Master
Keep communication with helicopter
Advise wind speed and direction (display wind sock /
answering pennant)
Alter course and speed as necessary (to keep fire clear of deck)
Turn on Deck lights
Make request for assistance to Search and Rescue Center
( See admiralty List of Radio Signal Vol.5 Sec 01, IAMSAR
Manual )
Advise helicopter operator, Port authorities & Vessel manager
Confirm ETA/ Prepare deviation report if required
o Response of Responsible Officer on deck (or On Scene Leader) and
Deck Party Crew
Keep communication with master
Co-ordinate rescue and firefighting operations
Initial fire-fighting response
Signaling apparatus to be kept ready
Assist Helicopter crew
Careful assessment of fuel spillage from helicopter
Ensure safety of own ships crew
o Engine Room Team
Stand by Engine room
Fire pump / Emergency Fire pump in operation during
helicopter operation
o Mobile Team-1
Take over fire-fighting response from deck party crew (initial
response)
Ready protective clothing, SCBA, and fire extinguishers **
(see note 1)
Stand by to extinguish fire using portable extinguishers
Keep Foam system ready for use incase of large fire
o Mobile Team-2
Ready protective clothing, SCBA** (see note 1)
Stand by to provide water curtain for injured helicopter crew &
MT 1 ** (see note 2)
49
Transfer injured person where helicopter / command instructs

Check for re-ignition & investigate damage
o Back up Team
Stand by rescue boat for immediate lowering (if required)
Secure & replenish Foam liquid as applicable
Standby medical team / stretcher as required
Provide backup assistance as directed
Note 1: Equipped with axe, wire cutter and crowbar
Note 2: Water spray to be controlled / stopped so as not to
destroy foam blanket.
Note 3: Reference: Guide to Helicopter/Ship Operations (ICS)
-
Gas leak on deck during navigation

Advise gas leak location by public address
o Command
Announce gas leak station / no smoking / no switching of
electrical equipment without authority from Command
Receive cargo information from CCR
Navigate so that gases go downwind
Place staging area
preparing fire hose
Start up fire pump
Monitor gas detector / Prevent catching fire
Record time of occurrence of gas leak and ships position ( See
check list )
o Engine Room Team
Stand by Engine
o Mobile Team-1
Report pressure that remains with fire protective clothing and
BA on
50

Spray water by fire hose / Try to vaporize and diffuse gases
o Mobile Team-2
Report pressure that remains with fire protective clothing and
BA on
Cool boundary
o Back up Team
Prepare tools
1.16 Explain how the emergency generator can be started
-
Use of emergency generator

o In the event of a main generating system failure an emergency supply
of electricity is required for essential services. This can be supplied by
batteries, but most merchant ships have an emergency generator. The
unit is diesel driven and located outside of the machinery space .
o The emergency generator must be rated to provide power for the
driving motors of the emergency bilge pump, fire pumps, steering
gear, watertight doors and possibly firefighting equipment. Emergency
lighting for occupied areas, navigation lights, communications systems
and alarm systems must also be supplied. Where electrical control
devices are used in the operation of main machinery, these too may
require a supply from the emergency generator.
Emergency generator on ship provides power in case the main generators of
the ship fails and creates a dead or blackout condition. According to general
requirement, at least two modes of starting an emergency generator should be
available. The two modes should be battery start and hydraulic or pneumatic
start.
The Port state control (PSC) might detain a ship or provide some time to
correct any kind of deficiency found if the second mode of starting is not
operating.
The testing of ships emergency generator is done every week (as part of
weekly checks) by running it unloaded to check if it starts on battery mode.
The hydraulic start is done every month to ensure that it is working fine. Also
every month automatic start of generator is also done to check its automatic
operation and to see whether it comes on load.
Emergency Generator Operation
o To ensure reliable operation in the event of an emergency, the
emergency generator/alternator set, if fitted, is to be run up (on load if
possible) weekly. Prior to this test, oil, water and fuel levels must be
checked. Where possible, the prime mover is to be started by a
simulated power failure. These tests and their results are to be recorded
in the Engine Room Log Book. Tests should include:-
51
o Starting by alternative means such as back up batteries, hydraulic or

hand starters - recorded at least bi-weekly.
o Interlocks, if fitted, such as to cooling flaps should be checked at this
time.
o Where a load test requires the emergency switchboard to be blacked
out, this should be carried out at least once every 3 months. This will
involve blackout of the ESB by manually disconnecting it from the
MSB and observing the auto start and paralleling sequence.
o Black-out Tests must be subject to a risk assessment and critical
operations checklist to ensure all electronic equipment connected to
the ESB is properly shut down prior to the blackout, and that any other
risks have been assessed. The test should be carried out alongside or at
anchor.
o Once running, the generator load should be increased to the maximum
practical load for at least 15 minutes and all electrical load, relevant
temperature and pressure readings records.
o All maintenance carried out on emergency generator sets is to be in
accordance with the manufacturers instructions. Suitable frost
precautions must be taken with water cooled engines. On air-cooled
engines the air path is to be maintained unrestricted with venting
arrangements clear of obstruction and free to operate.
o Any faults or defects in the emergency generator/alternator, its prime
mover and associated equipment, must be rectified and immediately
reported to the appropriate management office. Where the above
requirement cannot be complied with the shore advice must be
consulted and a suitable alternative procedure developed.
Procedure for Battery Start
o Go to the emergency generator room and find the panel for emergency
generator.
o Put the switch on the test mode from automatic mode. The generator
will start automatically but will not come on load.
o Check voltage and frequency in the meter.
o Keep the generator running for 10-15 min and check the exhaust temp
and other parameters.
o Check the sump level.
o For stopping the generator, put the switch in manual and then stop the
generator.
Procedure for Hydraulic Start
o Out the switch in manual mode as stated above and check the pressure
gauge for sufficient oil pressure.
o Open the valve from accumulator to generator.
o Push the spring loaded valve and the generator should start.
o Check voltage and frequency.
o Keep the generator running for 10-15 min and check the exhaust temp
and other parameters.
o Check the sump level
52
o
o
For stopping, use the manual stop button from the panel.
After stopping the generator, pressurize the hydraulic accumulator to
desired pressure.
o Close the valve from accumulator to generator.
Procedure for Automatic Start
o For automatic start, we know that there is a breaker which connects
Emergency Switch Board (ESB) and Main Switch Board (MSB); and
there is also an interlock provided due to which the emergency
generator and Main power of the ship cannot be supplied together.
o Therefore, we simulate by opening the breaker from the tie line,
which can be done from the MSB or the ESB panel.
o After opening the breaker, the emergency generator starts
automatically with the help of batteries and will supply essential power
to machinery and pumps connected to ESB.
o For stopping the generator, the breaker is closed again and due to the
interlock the generator becomes off load.
o Now again put the switch to manual mode to stop the generator.
o Press stop and the generator will stop.
List the equipment supplied by the generator
1.17 Describe the emergency fire pump

-
Emergency Fire Pump is emergency equipment onboard that provides sea

water to fire hydrants. It is located outside of the engine room, enabling the
operation of this pump even if the engine room is inaccessible due to fire or
flooding etc. It can be run with power provided by emergency generator.
o Emergency Fire Pump can be started in this vessel on the bridge, fire
station number 1 and on the local side.
o When starting this make sure that all valves are open and make sure
that fire hose is rig and or the water has somewhere to come out(for
example the anchor wash) otherwise pressure will build up on the line
and eventually it will burst.
o Dont also attempt starting it 3 consecutive times, and let the
compensating transformer cool down for 1 hr.
o This machinery is tried out every week.
53
1.18 Start up the Life Boat engine
Davit Brake Safety Pin
Davit Brake Handle
Boat Winch
Emergency
Embarkation Light
54
Release Gripe
Control Handle
Release Gripe and Control
Release Gripe Control Handle
Lifeboats Control Wire
Lifeboats Control Wire

Canopy Light
Lifeboats Embarkation Hatch
Safety Belts
Inside of the Lifeboat
55
Canopy Light
Painter Release Lever
Release Gear
Lifeboats Ventilation
Lifeboats Control
Engine Throttle
Lifeboats Engine
Engine Cooling Water System

56
Lifeboats Battery
Battery Main Switch
Lowering Operation:
o Preparations for lowering a lifeboat
Muster and roll-call of all persons, making sure lifejackets are
donned properly, and examination of articles being carried.
Release boat davit stoppers, over-lashing ropes, and boat winch
stoppers.
Light emergency searchlights at night or in poor visibility.
Embarkation
o Embark into a lifeboat while it is housed on the boat davit, and take
the seats specified in the Muster List.
o All persons except the person in the control seat shall put on asset
belt.
o After making sure that all persons.
Lifeboat lowering and launching
o The boat leader operates the boat davit by pulling the boat winch brake
handling rope led to the control seat.
o After swinging out the cradle, pay out boat falls by the winch control
rope and lower the boat. In the meantime, the predetermined crew
shall confirm the procedures of the release mechanism and the painter
release device.
o As the occupants taking their seats cannot see outside of the lifeboat,
the situations shall be explained closely to them from the steering seat
and when reaching near the water, they shall be notified to stand by for
launching.
o Before launching, start the engine to keep helm amidships.
o After confirming movements of waves and the hull, take the best
opportunity to launch the lifeboat through operation of the release
mechanism. Then, releasing the falls, make headway with steering to
break away the ship.
o Launching and releasing operation shall be performed by the crew in
charge of steering gear, and operation of the release mechanism and
freeing the painter shall be arranged by his instructions.
o After the lifeboat is waterborne and ready for proceeding, the
occupants unfasten seat belts and inspect all parts inside the lifeboat.
57
Lifeboat recovery
o Position the lifeboat between the falls.
o Pick up the forward painter and attach the lifeboat to the ship.
o Pick up the recovery strops attached to the lifeboats fall block
suspension rings.
o Connect the fall block suspension rings (forward and aft) at the same
time to the lifeboats hook assembly.
Note: Person(s) assigned in connecting the suspension ring
should take extra caution by keeping an eye on the movement
of the fall block as it may cause injury while performing the
task.
o To ensure the safety of crew inside the lifeboat, set the safety rigging
before heaving up the lifeboat.
o The boat leader, after confirming the fall block suspension rings are
firmly connected to the lifeboats hook assembly, communicate to
captain to heave up the lifeboat.
o The boat is recovered from the water and its occupants disembark.
o Made fast the lifeboat to the davit head with a wire strop (forward and
aft gripes), slack the falls off until the suspension rings slipped over
the boat hooks.
o The lifeboat can then be stowed as normal.
Use of fall prevention device
o In case of executing drill that lowering & recovering lifeboat on the
sea level which crew members are onboard the lifeboat, the following
to be taken to prevent a lifeboat fall into the sea;
o Additional safety device (Fall Preventer Device) should be set on
between lifeboat hook with ling block during lowering and recovering
lifeboat.
o FPD should be connected both forward and aft of boat hook & block.
o Normally, take out the above fall preventer device from the life boat
and secure them in the spare parts locker (upper deck) after the drill
for protection against wear & tear.
Recovery Strops
o The requirement for a vessel to carry recovery strops for its rescue
boat is contained in SOLAS Chapter III Regulation 17(5). This
regulation states: Rescue boat embarkation and recovery
arrangements shall allow for safe and efficient handling of a stretcher
case. Foul weather recovery strops shall be provided for safety if
heavy fall blocks constitute a danger. Recovery strops are lengths of
nylon or polypropylene rope with eyes at either end. They are to be
fitted to a lifeboats fall block suspension rings before launching and
maneuvering the lifeboat on the water.
58
The FFA and LSA shall be kept in readiness at all times. Particular attention
on condition of zero or subzero temperatures shall be paid while ensuring
readiness of FFA and LSA. In addition to regular maintenance schedule,
following shall additionally be performed
o Fire and foam line on deck must be well drained. The drain and the
lowest hydrant valve of foam and fire lines shall be opened. Post
notice at starting switch of fire pump regarding open drain and
hydrant.
o Hydrant valves, foam monitors and any other moving parts related to
FFA shall be well greased and protected to avoid ice/snow
accumulation that may prevent their immediate operation.
o Where ever space heater is fitted, keep the space heater on. Especially
space heater of CO2 room, emergency generator room, starter panel of
fire pump etc.
o Sufficient ice removal mallet shall be carried on board. An ice removal
mallet should be available in the vicinity of lifeboat and liferafts. Ice
accretion should be regularly removed from lifeboats and launching
equipment to ensure ease of launching where required.
o Ignition quality of marine diesel fuel oils is of major importance for
diesel engine starting time in cold conditions. Fuel oil quality for cold
climate as recommended by life boat engine manufacturer should be
used.
o When refueling with the appropriate diesel fuel oil, allow sufficient
space in the tank to allow diesel fuel oil to expand. If the diesel fuel oil
tank was filled to its maximum in cold temperatures, it may overflow
in warmer temperatures.
o Check the grade of lubricating oil suitable for cold climate.
o Sufficient potable electrical heater shall be carried on board. If
required a temporary heater (portable electric heater or protected light)
can be used for warming up engine under strict monitoring of
responsible officer to avoid fire and electric shock hazard.
o Appropriate anti freeze should be used with water cooled engine.
o Appropriate all the sheaves of life boat davit drum, and life boat fall
where water can infiltrate, should be greased with copious amount to
protect against frozen water, which may damage or harm the
movement of such parts.
o Check the condition of gear oil life boat winch gear box. If oil is found
emulsified or contaminated with water, it must be changed.
o Life-rafts, life boat embarkation ladder should be protected by
adequate cover.
o The airline on deck shall be kept well drained and empty. The water
trap cups of pneumatic air system shall be drained and be kept empty.
o All the air motors of accommodation ladder, air operated davit etc
shall be removed from the deck and be installed just before operation.
The gear box of ladder and davit shall be protected with canvas cover.
59
o
o
o
o
o
o
Lifeboat motor and emergency generator cooling system shall be

filled with antifreeze.
Pilot ladder shall be kept stowed preferably under sheltered deck well
covered with canvas. The ladder shall preferably be rigged just before
its use and must not be left hanging on the vessel side for long. The
rungs of pilot ladder must be free of ice prior to pilot use.
The air driven ship whistle to be used with drain valves cracked open
to avoid freezing/blockage of air line.
To deter ice accumulation on Navigational Lights, the glass screen of
the light could be applied with vaseline.
The use of liquid auto windshield wax on outside of bridge windows
could be considered to deter the build up ice on the glasses.
Where available, the heating system shall be kept on.
1.19 Describe the EPIRB / SART

-
Emergency Position Indicating Radio Beacon (EPIRB)

o Brief Outline
o The satellite Emergency Position Indicating Radio Beacon (EPIRB)
will automatically float at the surface in the event the ship sinks.
(Automatically release system will activate before the EPIRB reaches
a depth of 4 meters.) When it reaches the surface, it will emit
406.028Mhz and 121.5Mhz distress signals via satellite at temperature
ranging from 20degs. C to +55degs. C for 48 or more hours.
o The frequency 406.028Mhz distress signal is relayed to the ground
receiving station via the polar track satellite of the COSPAS/SARSAT
system to report the occurrence of the
emergency situation and at
the same time send its position.
o The frequency 121.5Mhz distress signal is used to detect the direction
in a short distance so that the target ship can easily be searched from
an aircraft and ship near the disaster
o When activated, the beacons send out a distress signal that allows the
beacon to be located by the satellite system and search and rescue
aircraft to locate the survivors, boats and aircraft needing rescue.
OPERATION
o The selector switch must be set to the READY position on a
voyage. If it is set to other position, the EPIRB will not
automatically start at disaster.
60
o
o
If the ships is wrecked as the selector switch remains set to READY

position, the automatic release bracket the EPIRB main body within
water depth 4 m. The release EPIRB main body floats and senses The
fact it is floating on the water surface. The power is turned on
automatically, and the EPIRB main body starts to send distress signal
50 seconds later.
o It is recommended to perform this test once a week at a condition
installed in bracket. Turn the selector switch to TEST position, and
hold the switch knob by hand during the test. The selector switch
automatically returns to READY position by releasing the hand
from the switch knob. The selector switch can be turned to TEST
without releasing the stopper.
o Do not execute the test repeatedly in a short time frame.
Search and Rescue Radar Transponder (SART)
o Is a device which is used to alert rescue services upon receiving
distress information by means of series of dots appeared on their radar
display
o HOW TO ACTIVATE SART
To activate SART, rotate switch mark on the main unit toward
the position indicated ON. Confirm that green LED in ON
position if lighting while SART is working. This means the
SART is waiting for reception, if the green LED doesnt light,
it may be something wrong on the SART. When the SART
catches search and rescue radar, the green LED changes to
blinking red LED. When the blinking red LED changes to
continues red LED, this indicates that rescue boat are getting
close enough to communicate by red signal, portable VHF,
etc..
o GUIDELINES FOR OPERATING SART
Give SART highest possible position, at least 1M from the sea
surface. High position gives high probability of detection.
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Avoid obstructing the vision from the random of SART, by

conductive material including human body.
Let SART stand upright, random upward; keep the tilt angle at
least within 10 degree from vertical position.
Set SART so that its monitor, i.e., red and green LEDs can be
observed by person in distress.
Blinking red LED tells that a radar is interrogating, probably
informing of presence of SAR craft.
When blinking changes to continuous lighting, it is the time to
use red flare signal, Portable VHF, etc.
SART can be used as stand-by for 4 to 7 continuously after

power on.
o Before abandon ship, the own ship radars should be turn off for
preventing the SART activate by own signal. The SART should be fit
vertically to the water, higher place (recommended more than 1 meter
above the water), avoid obstruction as possible including human body.
For SART, you can test this using a SART tester and you can
this inside the radio room or box. Test items and methods:
Effective receiver sensitivity (ERS), turn on the power of
SART and then, give radar signal to the SART from the SART
tester with minimum radiation to avoid SART starts to reply
(frequency (9.53 GHz arranged by repeating frequency 1kHz
and pulse range 1 us). Then, increase radiation from the tester
and record intensity value at which SART start to reply.
But if your vessel has no available tester you can actually test
this manually by switching it on outside the bridge wing and
communicate someone inside to be on standby on the RADAR
and see if there are dots or arcs on the radar screen that means
the SART is picking up and sending signal, you can then
switch it back to off. But this test can only be done when
navigating on vast oceans where no near shores or other vessels
in the vicinity to avoid misinterpretation.
1.20 Describe the Companys Safety and Quality Management Systems
-
NYK Ship management Pte Ltd's quality management system is based on the
ISO 9001:2008 Standard for Quality and integrated with the Safety
Management System (SMS). The company identifies and manages processes
necessary to ensure that the service conforms to customers, applicable
regulations and company's requirements. As a means of implementing and
demonstrating the identified processes, the company documents and maintains
a quality management system integrated with the SMS and continually
improves on its effectiveness.
The SMS Manual shall serve as a permanent reference for the implementation
and maintenance of quality management system in the Company.
62
NYK Ship management Pte Ltd has constructed the quality management
system (hereinafter referred as "SMS") integrated with Safety Management
system that had conformed to the requirements of ISO 9001:2008 and also
has established the quality management system manual (hereinafter referred
as "SMS Manual") to implement the services in relation to the system. The
SMS Manual is divided into two parts i.e. Manual : containing the outline of
compliance with the requirements as pink pages and Procedures: contains the
detailed Procedures as white pages.
In the operation of the ship, ship's crew including the shore staffs concerned to
the system, should implement and maintain the system in accordance with the
manual and relevant procedures.
Company should plan and implement the system in order to meet the quality
policy established by the MD / COO, and shall continually improve the
effectiveness of the system through the management reviews held on the basis
of the results of the corrective or preventive actions taken, the achievement of
the targets and the quality objectives, the results of the internal audit and the
information from the interested parties.
Quality System Processes
o Quality System processes are identified in the SMS Manual and in
associated operational procedures and work instructions. The
documentation defines these quality system processes and their
sequence and interaction, and instructs on how to implement and apply
them throughout the organization.
o The SMS documentation also defines criteria and methods needed to
ensure that the operation and control of quality system processes are
effective. This usually includes assignment of responsibilities and
allocation of resources for the process, instructions on how to carry out
(or operate) the process, and definition of methods for monitoring
and/or measuring the effectiveness of the process.
Resources and Information
o The Quality Management Representative is responsible for
determining resource and information requirements necessary to
support the operation and monitoring of quality system processes, and
for communicating these requirements to the top management. The top
management is responsible for ensuring the availability of necessary
resources and information (ref Section 6).
Monitoring and Measurement
o The performance of the quality system processes is systematically
monitored and/or measured. This is to ensure their effectiveness and
identify opportunities for improvement.
o The performance of Ship Management Operations realization
processes is usually monitored by measuring process parameters
and/or operation characteristics resulting from the process; and
through the program of inspections and tests applied to the ship
operations. The performance of processes required for quality
management is usually monitored through internal quality audits.
63
Measuring customer satisfaction monitors the overall performance of

the quality system.
o Monitoring and measuring activities are defined in section 8 of this
chapter and in the corresponding referenced operational procedures.
Outsourced Processes
o When processes that affect ship management services conformity are
outsourced, special controls are implemented to ensure that these
processes meet specified requirements. Such controls may include, as
appropriate: evaluation and pre-qualification of suppliers; assessment
of supplier realization processes and quality system; monitoring of
supplier quality performance; requirements for inspection, testing or
other records demonstrating product conformity; or containment and
verification of the supplied product. The crew manning company
providing crew manning services shall be governed in accordance with
the procedures established by the Company which have been
concluded in the Manning Agreement
Quality Manual
o The SMS Manual has been established and maintained as a Quality
Manual and includes:
The scope of Management system is "Ship management
service and Marine Operation Service" and "Crew Manning
and Training services" i.e. Company provides Ship
Management Services, Crew Manning & Training services for
Oil Tankers (Crude, Product and Chemical), Gas Tankers (LPG
and LNG), Container Vessels, Bulk carriers, Pure Car Carriers,
Liners, General Cargo Vessels, and Wood Chip Carriers. There
are no exclusions in accordance with International Standard.
Documented procedures established for the Management
System, or reference to them.
Management Commitment
o The Top Management provides evidence of its commitment to the
development and implementation of the Quality Management system
and for the continual improvement of its effectiveness by:
Establishing the Quality Policy;
Establishing the Quality Objectives;
Communicating to the organization the importance of meeting
customer requirements as well as the regulatory and legal
requirements;
Ensuring the availability of resources;
Conducting Management Reviews.
System Planning (SMS inclusive of Quality Management)
o The Company carries out quality planning by setting objectives,
specifying necessary operational processes & related responses to
fulfill the quality objectives. QMR will identify resources required for
system planning.
64
o As a result of planning, Company has produced the SMS, work

procedures & instructions, flow charts etc. The output of this planning
is documented in the company's manuals.
o The QMR ensures that the integrity of the company's management
system is maintained when changes to the management system are
planned and implemented.
o The system planning is inclusive of resource planning, planning of
manning and technical services, shore staff employment and any
deviations.
Responsibility, Authority and Internal Communication
o The Top Management ensures that responsibilities and authorities are
defined and communicated within the Company, including
appointment of Management Representative as required by ISO
9001:2008, as prescribed in the following Reference Document and
Procedures:
ZZ-L-P-02.10.00 - Responsibilities and Duties; (includes for
QMR)
ZZ-L-P-07.10.00 - Fleet Monitoring and Operations; "Fleet
Meetings"
Senior Management Meetings held every Monday - Attended
by MD / COO, GMs, DGMs of each fleet/department.
Corporate Bulletin Board
ZZ-Z-P-05-40-00 - Information Sharing and Company
Circulars
Emergency communication between vessel and office are
defined in the Emergency Communication Procedure
Reference SMS Chapter ZZ-S-M-11.00.00 & ZZ-S-P-11.10.01
All written and verbal communication between office and
vessel shall be in English. Ref: ZZ-S-M-02.00.00 Shipboard
Organization and ZZ-L-M-02.00.00 Shore Organization.
Provision of Resources
o The Management determines and provides the resources for the
following with:
Implementing and maintaining the SMS and continually
improving its effectiveness;
Enhancing customer satisfaction by meeting customer
requirements.
o Allocation of resources for particular activities is integrated with the
process of defining and initiating the activity. It may take the form of
personnel assignments, allocation of space or equipment, training,
equipment, work environment, financial resources, procurement
decisions, budgets, etc. These are documented as applicable in the
SMS manual, operational procedures, and minutes of meetings,
memoranda, or any other form. Approvals of resource allocations may
be also communicated verbally.
65
o Management review of the SMS is the principal forum for allocation

of resources for the operation and improvement of the system. All
actions initiated by the review are supported by allocation of specific
resources necessary for their implementation.
Human Resources
o The Company ensures that the competency for personnel who perform
work affecting the conformity to service requirements & quality is
based on the appropriate education, training, skills and experience.
o The Company has:
Determined the necessary competency for personnel

performing work affecting the conformity to service
requirements & quality;
Where applicable provide training or take other actions to
achieve the necessary competence;
Evaluated the effectiveness of the actions taken;
Ensured that employees are aware of the relevance and
importance of their activities and how they contribute to the
achievement of the Quality Objectives;
Maintained appropriate records of education, training, skills
and experience.
Office Infrastructure and Facilities
o Planning of new, and/or modification of existing infrastructure and
facilities are usually conducted in conjunction with product or process
changes; capacity and/or work force expansions; and other such
events. Facilities may also be expanded or modified to improve
o Heads of department are responsible for identifying the need and
requirements for new, and/or modification of existing infrastructure
and facilities in their departments. Requests for significant changes
and/or expansions of facilities are submitted to the management for
review and approval.
o When relevant, senior management reviews the proposed facilities or
changes to ensure that they enhance the achievement of service
conformity and quality.
Supporting services and maintenance of facilities
o Supporting services required by company include transportation,
communication, and IT services.
Transportation services are usually purchased from parcel
delivery and courier services or other transportation companies.
Purchasing of these services is managed by Administration
department.
Communication services are provided by various telephone,
wireless, and internet access companies. ICT is responsible for
administrating and coordinating these contracts.
66
IT systems are sourced and implemented by both internal

personnel and external supplier, and are managed internally by
the ICT Manager. Long-term IT consultants are selected, and
are contracted with by the head of ICT after approval by MD /
COO.
External contractors appointed by building management
perform maintenance of buildings and facilities. This includes
regularly scheduled maintenance of lighting systems, air
conditioning and heating systems, landscaping, and cleaning.
Repairs of buildings and other such facilities are contracted
with the building management. Administration Dept. is
responsible for coordinating and managing maintenance
contracts, with the building management.
Service Provision - Operations
o Control of Service Provision
The company plans and carries out service provision under
controlled conditions according to "SMS Manual" and other
relevant documents as applicable. Controlled conditions
include:
The compliance with mandatory rules, regulations and
codes;
availability of work instructions, job cards (if
applicable), drawings & specifications, work orders,
procedures and where their absence could adversely
affect safe operations, the protection of the quality;
Properly qualified personnel to carry out assigned
tasks;
Permit to work systems like Hot Work Permit, Entry
into Enclosed Space, cold work Permits;
The availability of information that describes the
characteristics of the service;
The Availability of spare parts;
The use of suitable equipment and a suitable working
environment;
The availability and use of suitable monitoring and
measuring devices;
The implementation of monitoring and measurement
activities as per section 8;
The implementation of release, service and postdelivery activities;
Records needed to provide evidence that processes are
fulfilling requirements;
Defined and documented operating criteria.
Fleet Management, Fleet Support, Maritime HR and HSEQ
determine the scope, form, and distribution of service
specifications.
67
Processes are monitored and controlled through a variety of

approaches, activities and techniques as per section 8.
Services are offered for delivery only after all specified
activities have been satisfactorily completed and conformity of
the services has been verified Design and Development
Planning
o For successful completion of this service, the key areas are:
Navigational and Vessel Operation;
Maintenance of ships;
Manning of shore and sea staff.
o Company has planned the various processes for these key areas. These
are described in SMS manual, Company circulars, work instructions
and related documents. The responsibility, authority, implementation
and plan review for these processes is also defined in the aforesaid
manuals and procedures. The process and plan implementation for
providing vessel management service shall be reviewed periodically.
Each department Manager shall maintain effective communication by
periodic meetings.
Design and Development Inputs
o The person in charge shall clarify the input regarding the planning
processes of ship management service and maintain the records. The
planning input shall include the following items:
Requirements regarding performance and function, e.g. Sea
speed, sea areas limit, loading and discharging rates, cargo
quantity cost, restricted matters, horse power of main engine,
specific fuel oil consumption, output of generator power,
crewing requirements, finished drawing and plans etc.
Application International & local rules and regulations, e.g.
SOLAS, STCW, ILO,MARPOL, Flag Requirements, Port
regulations, Class Requirements, Terminal regulations etc., as
amended.
Similar information as obtained form previous experience, e.g.
Sister vessels, similar voyages, Charter Party, Passage plan,
type of cargo, quantity and specifications, Class inspection
records etc.
Other essential required items for planning, e.g. ship
specification, voyage order, cargo operation manual, tank
tables, lashing manual, maker's instruction booklets, Class
certificates, weather information, cargo information, passage
information, port information etc.
o The other items shall apply as per Cargo Carrier agreement and charter
party agreements.
o The Manager of each department shall periodically review inputs for
accuracy and resolve any incomplete, unambiguous or conflicting
requirements.
Improvement
68
o The Company continually improves the effectiveness of the QMS.

o The results of audits, analysis of data, corrective and preventive action,
management reviews, and quality policy and quality objectives are
used for continual improvement.
o Preventive actions are requested and implemented when there are
trends of decreasing quality capability and/or effectiveness of the
quality system that create a risk for a potential nonconformity.
Corrective actions are used when an actual nonconformity is
identified.
System Planning (SMS inclusive of Quality Management)
o The Company carries out quality planning by setting objectives,
specifying necessary operational processes & related responses to
fulfill the quality objectives. QMR will identify resources required for
system planning.
o As a result of planning, Company has produced the SMS, work
procedures & instructions, flow charts etc. The output of this planning
is documented in the company's manuals.
o The QMR ensures that the integrity of the company's management
system is maintained when changes to the management system are
planned and implemented.
o The system planning is inclusive of resource planning, planning of
manning and technical services, shore staff employment and any
deviations.
Responsibility, Authority and Internal Communication
o The Top Management ensures that responsibilities and authorities are
defined and communicated within the Company, including
appointment of Management Representative as required by ISO
9001:2008, as prescribed in the following Reference Document and
Procedures:
Responsibilities and Duties; (includes for QMR)
Fleet Monitoring and Operations; "Fleet Meetings"
Senior Management Meetings held every Monday - Attended
by MD / COO, GMs, DGMs of each fleet/department.
Corporate Bulletin Board
Information Sharing and Company Circulars
Emergency communication between vessel and office are
defined in the Emergency Communication Procedure
Reference
All written and verbal communication between office and
vessel shall be in English. Shipboard Organization and Shore
Organization.
Management Review
o A periodic review of the Quality, Safety and Environment
Management System shall be performed by senior management to
analyze its effectiveness as per the following reference procedure
which details the purpose, input and output of the review:
69
Process Monitoring and Review - Section 7.1 "Management

Review"
o Management Review.
Resource Management
o Provision of Resources
o The Management determines and provides the resources for the
following with:
Implementing and maintaining the SMS and continually
improving its effectiveness;
Enhancing customer satisfaction by meeting customer
requirements.
Allocation of resources for particular activities is integrated
with the process of defining and initiating the activity. It may
take the form of personnel assignments, allocation of space or
equipment, training, equipment, work environment, financial
resources, procurement decisions, budgets, etc. These are
documented as applicable in the SMS manual, operational
procedures, and minutes of meetings, memoranda, or any other
form. Approvals of resource allocations may be also
communicated verbally.
Management review of the SMS is the principal forum for
allocation of resources for the operation and improvement of
the system. All actions initiated by the review are supported by
allocation of specific resources necessary for their
implementation.
Human Resources
o The Company ensures that the competency for personnel who perform
work affecting the conformity to service requirements & quality is
based on the appropriate education, training, skills and experience.
o The Company has:
Determined the necessary competency for personnel
performing work affecting the conformity to service
requirements & quality;
Where applicable provide training or take other actions to
achieve the necessary competence;
Evaluated the effectiveness of the actions taken;
Ensured that employees are aware of the relevance and
importance of their activities and how they contribute to the
achievement of the Quality Objectives;
Maintained appropriate records of education, training, skills
and experience.
Reference Documents and their related procedures:
Seafarer & Shore Staff Management
Crew Management
Management Review
Infrastructure
70
To achieve the conformity of the service, the Management identifies, provides

and maintains the following:
o Buildings, Workspace and associated utilities;
o Process equipment, hardware and software;
o Supporting services.
Emergency handling infrastructure handling and Shipboard infrastructure
requirements and are as per following reference SMS procedures:o Emergency Response
o Maintenance
o Maintenance
o Change Management Process
Office Infrastructure and Facilities
o Planning of new, and/or modification of existing infrastructure and
facilities are usually conducted in conjunction with product or process
changes; capacity and/or work force expansions; and other such
events. Facilities may also be expanded or modified to improve
productivity and/or quality, or to improve the work environment.
o Heads of department are responsible for identifying the need and
requirements for new, and/or modification of existing infrastructure
and facilities in their departments. Requests for significant changes
and/or expansions of facilities are submitted to the management for
review and approval.
o When relevant, senior management reviews the proposed facilities or
changes to ensure that they enhance the achievement of service
conformity and quality.
Supporting services and maintenance of facilities
o Supporting services required by company include transportation,
communication, and IT services.
Transportation services are usually purchased from parcel
delivery and courier services or other transportation companies.
Purchasing of these services is managed by Administration
department.
Communication services are provided by various telephone,
wireless, and internet access companies. ICT is responsible for
administrating and coordinating these contracts.
IT systems are sourced and implemented by both internal
personnel and external supplier, and are managed internally by
the ICT Manager. Long-term IT consultants are selected, and
are contracted with by the head of ICT after approval by MD /
COO
External contractors appointed by building management
perform maintenance of buildings and facilities. This includes
regularly scheduled maintenance of lighting systems, air
conditioning and heating systems, landscaping, and cleaning.
Repairs of buildings and other such facilities are contracted
71
with the building management. Administration Dept. is

responsible for coordinating and managing maintenance
Process equipment maintenance
o Key process equipment, machineries, hardware, and software are
regularly maintained in accordance with maintenance plans specified
by equipment manufacturers or departmental managers responsible for
the equipment.
Work Environment
o The Management determines and manages the environment needed to
achieve conformity of service
o Reference Manual and related Procedures:
Safety and Health on Board
Environment Protection
Maintenance
Human factors
o Department heads are responsible for ensuring suitable social and
psychological conditions in the workplace. This is to include such
aspects as interaction and communication between employees,
employee harassment, conflict resolution, and so forth. Relevant
workplace policies are implemented mainly through training and
awareness programs and, where necessary, disciplinary actions.
Physical factors
o Management is responsible for identifying those operations where
extreme environmental conditions could impact quality performance
of personnel and result in service nonconformities. Where appropriate,
limits of exposure and/or mitigating measures shall be defined and
implemented for these operations.
Service Realization
o Planning of Service Realization
o The Company's planning for the service realization is consistent with
the requirements of the other processes of the SMS.
o During planning of the service realization, the following are
determined:
o The Quality Objectives and requirements for the service;
o The need to establish processes, documents and provide resources,
which are specific to the service;
o Required verification, validation, monitoring, measurement, inspection
and test activities specific to the service and criteria for service
acceptance;
o Records needed to provide evidence that the realization processes and
resulting service fulfill the requirements.
o The Planning output is in a form that is suitable for the Company's
method of operation.
Reference Manual and related Procedures:
o Quality, Safety and Environmental Protection Policy
o Concept of Safety Management
72
o Applicable Laws and Regulations

o Process Monitoring & Review
o Document Control, Recording and Reporting
o
Safe Operations
o Maintenance
Customer Related Process
o The Company has determined customer requirements, reviewed the
requirement related to the service and has determined and
implemented effective arrangements for communicating with
customers. The procedures for achieving the aforesaid are detailed in
ZZ-Z-P-04.50.00 Customer Relationship Management section "2" Customer Related Processes.
Design and Development
o Being the ship management company, the design and development
planning refers to our service, as per Ship Management Contract.
Design and Development Planning
o For successful completion of this service, the key areas are:
Navigational and Vessel Operation;
Maintenance of ships;
Manning of shore and sea staff.

o Company has planned the various processes for these key areas. These
are described in SMS manual, Company circulars, work instructions
and related documents. The responsibility, authority, implementation
and plan review for these processes is also defined in the aforesaid
manuals and procedures. The process and plan implementation for
providing vessel management service shall be reviewed periodically.
Each department Manager shall maintain effective communication by
periodic meetings.
Design and Development Inputs
o The person in charge shall clarify the input regarding the planning
processes of ship management service and maintain the records. The
planning input shall include the following items:
o Requirements regarding performance and function, e.g. Sea speed, sea
areas limit, loading and discharging rates, cargo quantity cost,
restricted matters, horse power of main engine, specific fuel oil
consumption, output of generator power, crewing requirements,
finished drawing and plans etc.
o Application International & local rules and regulations, e.g. SOLAS,
STCW, ILO,MARPOL, Flag Requirements, Port regulations, Class
Requirements, Terminal regulations etc., as amended.
o Similar information as obtained form previous experience, e.g. Sister
vessels, similar voyages, Charter Party, Passage plan, type of cargo,
quantity and specifications, Class inspection records etc.
o Other essential required items for planning, e.g. ship specification,
voyage order, cargo operation manual, tank tables, lashing manual,
73
maker's instruction booklets, Class certificates, weather information,

cargo information, passage information, port information etc.
o The other items shall apply as per Cargo Carrier agreement and charter
party agreements.
o The Manager of each department shall periodically review inputs for
accuracy and resolve any incomplete, unambiguous or conflicting
requirements.
Reference Manual and related Procedures:o Applicable Laws and Regulations
o SMS Evaluation and Review
o SMS Revision Control
o Passage Planning
o Maintenance Planning
o Planned Maintenance Procedures
o Seafarer and Shore Staff Management
Design and Development Outputs
o The person in charge shall submit the planned output as per the
following format for verification against the planned inputs:
Required items planned in the input are satisfied or not,
Proper information is provided to the purchase and
administration, e.g. supplier of Fuel oil and ships port agent
The plan is appropriate,
o Information or characteristics which are required for planning of the
ship management service, e.g. License of new joiner crew, type,
quality and quantity of cargo, departure and arrival port, Class
inspection type and the other information required for planning.
o Head of department shall confirm that rules, procedures, checklists are
prepared and complied with
Design and Development Review
o A systematic review shall be performed in accordance with planned
arrangements at suitable stages of service.
o The review shall be done by person in charge at each level i.e. Master,
C/E, C/O, Manager, Deputy General Manager, General Manager and
Top Management.
o The person in charge shall review the plan for the following items:
To evaluate whether the required items are achieved or not,
when the plan is implemented;
Identity the problems and take required countermeasures;
Cooperate with other departments for plan review, as required.
Daily checks and routine monitoring of vessel reports are
carried out.
Vessel performance and service shall be periodically reviewed
as per SMS procedure.
o The results of the review and countermeasures shall be recorded.
o Process Monitoring and Review.
74
o Management Review
o SMS Evaluation and Review
o Passage Planning
o Planned Maintenance Procedures
o Survey of Ships
o Crew Evaluation
o Shore Staff Familiarization, Training and Development
o Fleet Monitoring and Operations
Design and Development Verification
o The person in charge shall verify the plan in order to satisfy that the
planned output have met the planned input requirements. Each
department shall cooperate with each other for verification of the plan.
The new plan shall be verified according to the initial plan.
o As a result of verification, the revised plan and the contents of revision
shall be recorded.
o Reference Manual and related Procedures: Process Monitoring Review
Design and Development Validation
o The person in charge of executing the plan at Company and on board
the vessel shall confirm the validity of the plan as per the planned
arrangements.
o For confirming the plan validity, it shall be sent to the vessel before
commencement of plan execution. The Master and Chief Engineer on
board shall check the plan for adequacy before implementation.
o As a result of validation, any amendments shall be distributed to the
Company.
The results of plan validation, amendments to the plan and countermeasures
shall be recorded.
o Change Management Process at Company
o Vessel Take Over
o Risk Management
o Management at Company
o Crew Evaluation
o Passage Planning
Control of Design and Development Changes
o Any changes to the plan, as a result of customer requirements
regarding load port or discharge port, Crew incompetence, failure of
equipment on board, incidents, detention by PSC, take over of vessels,
any modification to machinery/equipment etc., shall be reviewed by
person in charge.
o Prior to the implementation of the revised plan, the head of department
shall review, verify and validate the plan for correctness.
75
o The revised plan and the revised items shall be evaluated to confirm its
specified application or intended use.
o The revised plan shall be shall be distributed to the concerned shore
and ship staff, as applicable. Record of review and countermeasures
shall be maintained.
o Change Management Process at Company
o Vessel Take Over
o Seafarer and Shore Staff Management
o Passage Planning
Purchasing
o e-Purchase and Supply Manual
o Maintenance, section 4.8 "Purchase and Supply Manual".
Purchasing Control
o The purchasing processes are controlled to ensure that the purchased
service conform to the requirements.
o The type and extent of control applied to the supplier and purchased
service is dependent upon the effect that a purchased service has on the
subsequent service realization or the final service.
o The Company has established the criteria for the selection, evaluation
and re-evaluation of suppliers which is dependant on their ability to
supply a service in accordance with the Company's requirements.
o The results for evaluations and any necessary actions are maintained as
records.
Purchasing Information
o The purchasing information for a service includes, where appropriate:
Requirements for approval of service, procedures, processes
and equipment;
Requirements for qualification of personnel;
Quality Management System requirements.
The Management ensures the adequacy of the purchased
requirements prior to their communication to the supplier.
Verification of Purchased Product
The inspection or other activities necessary for ensuring that
purchased service meets specified purchase requirements have
been established and shall be implemented.
o The Purchasing Information specifies verification arrangements and
methods of service release, where the Company or its customer intends
to perform verification at the supplier's premises.
o Service Provision - Operations
o Control of Service Provision
o The company plans and carries out service provision under controlled
conditions according to "SMS Manual" and other relevant documents
as applicable. Controlled conditions include:76
The compliance with mandatory rules, regulations and codes;

The availability of work instructions, job cards (if applicable),
drawings & specifications, work orders, procedures and where
their absence could adversely affect safe operations, the
protection of the quality;
Properly qualified personnel to carry out assigned tasks;
Permit to work systems like Hot Work Permit, Entry into
Enclosed Space, cold work Permits;
The availability of information that describes the
characteristics of the service;
The Availability of spare parts;
The use of suitable equipment and a suitable working
environment;
The availability and use of suitable monitoring and

measuring devices;
The implementation of monitoring and measurement activities
as per section 8;
The implementation of release, service and post delivery
activities;
Records needed to provide evidence that processes are
fulfilling requirements;
Defined and documented operating criteria.
o Fleet Management, Fleet Support , Maritime HR and HSEQ
determine the scope, form, and distribution of service specifications.
o Processes are monitored and controlled through a variety of
approaches, activities and techniques as per section 8.
o Services are offered for delivery only after all specified activities have
been satisfactorily completed and conformity of the services has been
verified
Reference Manuals and related procedures:o Safe Operations
o Maintenance
o Fleet Management
o Work Instructions
Validation Process for Service Provision
o The Company has validated processes where deficiencies may become
apparent only after the service has been delivered.
o The results of validation demonstrate the ability of the processes to
achieve the planned results.
o Where applicable, the Company has established arrangements for:
o Defining criteria for review and approval of processes;
o Approval of equipment and qualification of personnel;
o Use of specific methods and procedures;
o Requirements for records;
o Re-validation.
Reference Manuals and related procedures:77
o Crewing Instruction Manual

o Crew Evaluation
o Passage Planning
o Survey of Ships (Failure reports)
o Third Party inspections
Identification and Traceability
o Service Identification and Traceability
Reference Manuals and related procedures:o Document Control, Recording and Reporting
o Ship - Shore Reporting
o On board Filing System
o Record Keeping at Office
o Ship's Standard Library
o Ship's Log and Chief Engineers Log
o Product Identification
o Product is identified by unique numbers, codes. The identification is
same as, or is cross-referenced with, the designations used in
drawings, specifications, bills of materials, parts lists, purchase orders,
etc.
o During all stages of operation, services are identified by work orders
and other documents such as ship's name and voyage numbers that
accompany them through the service cycle. Parts and components may
also be identified by labels or tags, or the containers in which they are
held.
Vessel Identification
o A vessel is identified by her name, call sign and IMO number.
o Each vessel is assigned a three letter or "two letter" symbolic code e.g.
Vessel Name: NYK Apollo
o Symbolic Code: APO
o Every vessel in service is assigned a Voyage Number by the Ship
owner / Operator or Charterer.
o Activities Identification
o Operation and maintenance activities are identified by:
Vessel name;
Voyage number;
Date;
Load port;
Discharge port;
Document number when NYKSM forms are used;
Location and quantity of cargo onboard.
Personnel Identification
o Sea staff is individually identified by a unique number based on
nationality and serial number issued by Maritime HR. The number will
not be re-cycled.
o Every vessel shall maintain a crew list to reflect the crew at port of
arrival and departure.
78
o Shore staff members are identified with a serial number prefixed with
an "S".
o Inspection Status Identification
o Following every inspection, services are identified to indicate whether
they have passed or failed the inspection. This is to prevent
nonconforming service from being used or offered. Physical location
of service can only be used as inspection status identification when the
location is designated and contained.
o Ship inspectors, office staff and ship personnel authorized to carry out
inspections and testing are responsible for identifying service
inspection status. All personnel handling services are responsible for
maintaining the identification.
o Services that pass the final review are placed in the completed
category designated and used only for this purpose.
o Services that fail any inspections or tests are segregated. Whenever a
nonconforming service is identified, the nonconformity is documented
and followed up as per applicable procedures in SMS Manual.
Traceability
o When required, by contracts, laws and regulations, or voluntary
standards, traceability is implemented to the extent specified.
Traceability may also be implemented for internal reasons to facilitate
a corrective action.
o As required, traceability may apply to materials, components, parts,
environmental conditions, inspection and testing, and personnel
responsible for processing and verification of services. The scope of
traceability is documented in product manufacturing specifications or
the services work order.
o Records are maintained with relevant departments.
Vessel Monitoring
o The Management utilizes a NYK e-Missions system to continuously
monitor the movement of the vessels.
o Vessels relay their daily positions, arrival and departure information to
the office on a regular basis as per procedures titled "Ship Shore
Reporting in SMS Manual
Control of Monitoring and Measuring Equipment
o The Company determines the monitoring and measurement to be
undertaken & the monitoring and measuring equipments needed to
provide evidence of conformity of product to the determined
requirements.
o Processes have been developed to ensure that monitoring and
measurement can be carried out in a manner consistent with the
monitoring and measurement requirements.
o Where it is necessary to ensure the valid results, the measuring
equipment shall be:
Calibrated or verified at specified intervals or prior use, against
measurement standards traceable to international or national
79
measurement standards and where no standards exist, the basis

used for calibration and verification is recorded;
Adjusted or re-adjusted as necessary;
Identified to enable the calibration status to be determined;
Safeguarded from adjustments that would invalidate the
measurement result;
Protected from damage and deterioration during handling,
maintenance and storage.
o The validity of the previous measuring results are assessed and
recorded when the equipment is found not to conform to the
requirements. Appropriate action is taken on the equipment and any
product affected.
o All records of the calibration and verification results are maintained.
o The ability of the computer software to satisfy the intended application
is confirmed prior to initial use; where it is used in monitoring and
measuring the specified requirements.
o The ability of computer software is reconfirmed as necessary, to
satisfy the intended application.
Reference Manual and Procedures demonstrative above are as follows:o Control of Measuring Equipment
o Function Test
o Testing of Alarms and Trips
Measurement, Analysis and Improvement
o The Company has planned and implemented the monitoring,
measurement, analysis and improvement processes in order to:
o Demonstrate conformity of the service;
o Ensure conformity of the system;
o Continually improve the effectiveness of the system.
o The Company has determined the applicable methods including
statistical techniques and the extent of their use.
The Company maintains documented procedures for monitoring and
measuring on a regular basis the key characteristics of its operations and
activities that can have a significant impact on quality. This shall include:
o Relevant operational controls;
o Recording information to track performance during all stages of
delivery. Appropriate corrections are applied as soon as deficiencies
become apparent to ensure integrity of the service being delivered;
o Objectives;
o Continual improvement of company's safety management system;
o Demonstration of ability of service to achieve planned results;
o Ensure that monitoring equipment is calibrated and maintained and
records of this process are retained according to the company's
procedures.
o In order to demonstrate the ability to achieve the planned results, the
company shall measure and monitor the SMS process mentioned in the
Table below and additionally as per Management Review. When
80
planned results are not obtained, the company shall take a Corrective
and preventive action.
1.21 Describe the Ships Security Plan
-
Ship Security Plan

o The ship's security measures shall be implemented and administrated
according to the approved Ship Security Plan (SSP) under the ISPS
Code (Parts A & B).
o The contents of the SSP are confidential to varying levels, and
therefore will be controlled by the Ship Security Officer, SSO (the
Master), as applicable.
Swords, Firearms, and Narcotics
o When a crew member finds swords, firearms or narcotics on board the
ship, he shall immediately report the fact to the Master.
Ship Inspection Tour System
o While at Sea
During passage, in order to prevent arbitrary inspection tours,
each ship shall prepare an "Inspection Tour Plan" showing the
tour route and places to be inspected, according to which
inspection tours shall be made.
Inspection Tours by OOW
o The OOW on night watch (from sunset to sunrise) shall carry out
inspection tours of the ship in accordance with "Inspection Tour Plan"
established by the shipboard management after their watches are over
and enter the results in the ship's log book. When an abnormality is
found during inspection, the situation shall be reported to the bridge
and shall be reported to the Master and Chief Engineer if necessary.
o The following places shall be at least included in "Inspection Tour
Plan."
Places in the living quarters that have a high likelihood of fire
outbreaks (galleys, etc.).
Places in the living quarters where fresh water and drinking
water are used.
Engine room and engine control room. (UMS ships only)
Steering gear compartment.
Other necessary places.
Inspection Tours of Machinery Space by UMS Duty Engineer (UMS Ships
Only)
o The UMS duty engineers shall carry out inspection tours of engine
room, engine control room and steering room before the end of days
work, and enter the results in the "Machinery Space inspection
Record." The time zone to carry out the inspection tours shall be
rationally determined and instructed by Chief Engineer. When an
abnormality is found during inspection tours, the UMS duty engineer
81
shall take proper measures whatever he can and report to Chief

Engineer.
Engine Room Inspection Tours During UMS Operation (UMS Ships Only)
o The Master and Chief Engineer shall ensure that Engine room
inspection tours are executed every two hours or less. The inspections
tours mentioned in Section 3.1.1 and 3.1.2 can be regarded as part of
these engine room inspection tours. The person who inspect and time
zone to carry out the inspection tours shall be determined under the
discussion between the Master and Chief Engineer.
o A portable radio shall be carried by personnel(s) carrying out the
inspection tour. Personnel shall inform the OOW prior entry and after
exit from E/room. During the inspection tour, a communication check
shall be maintained with OOW, at least every 15 minutes (if not fitted
with 'Patrol Man' system).
Entries of the result shall be made in the ship's log book.
o While in Port
The Officer of the watch shall make Deck Department ratings
periodically check the following. However, he shall check
them by himself when he recognized it necessary or received
the instruction by the Master.
Whether or not there are any outbreaks of fire in the
living quarters;
The state of use of fresh water and drinking water in the
living quarters;
Additional security related checks as per instructions
received from Ship Security officer including number
of visitors, ample illumination on the ship, gangways
and around the hull and that there are no infiltrators via
the hawsers, anchor chains etc.
82

Familiarization Tasks

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Familiarization Tasks

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FAMILIARIZATION TASKS

1.3 List the Alarm signals for the following:

Tasks of deck cadet during shipboard emergencies:

o List of "Abandon Ship" Station

D/CDT ALBERT JOHN GREGORIO ALIPALA

Food, Potable Water

See next page . . .

1.6 Location of Medical and First Aid Equipment

1.7 Identify the following:

The Safety Officer shall check the following matters and, as

and systems, the Master shall immediately notify the

The Master is responsible for sending prompt

The Master shall recognize that he is responsible for pointing

o Obligation of Master to Remain on Board

o Maintaining and Ensuring Safety

o Standing order and instruction by master shall

be attached to the "Order Book" and posted in the wheelhouse

Inspections of the seafarers accommodation shall be

If, after receiving distress signals, the Master decides, as a

Dealing with Grievances from Crew

Stability and Strength

Company, if necessary, stating the facts and the reasons

When commencing and continuing the UMS operation,

Instructions for and under UMS operation

o Marine Pollution Prevention

equipment, and has the responsibility for ensuring the efficient

facts shall be advised in writing to all the engineers and

revision of the Chief Engineer's log, engine abstract log, other

Monitor LNG related machinery and equipment(LNG

accordance with SMS ZZ-S-P-10.40.01, section 1.1.14

However, the Chief Officer shall be stationed at bow if

onboard records are filed in accordance with 'Onboard

work / rest requirements unless in cases of emergency

He is responsible for implementing environmental

These orders shall confirm to Master's requirements and

Familiarization with Safety Management System

The First Engineer is responsible for always keeping

Oil control, propose and prepare oil replenishing plans

work / rest requirements unless in cases of emergency

1.9 Explain the life jacket immersion suit donning procedures

Immersion Suits Donning Methods:

1.10 Describe the smoke/fire detector in your cabin

Smoke detectors are typically housed in a disk-shaped plastic enclosure about

1.13 Describe the shipboard procedures in the following;

MOB (Man Over Board)

Start second steering motor

Stand by engine / Switch to hand steering

Support Mobile teams by carrying or replacing spare air

o Fire in Engine room during Navigation

Startup fire pump and emergency fire pump

o Fire in accommodation during navigation

Monitor cargo tank pressure

o Fire alongside Terminal

Instruct wearing of fire protective clothing, BA, and of

Inform to Loading Master / Terminal / Port authority / Chief

Send attention drawing signals to surrounding ships

o Engine Room Team

Ready stretchers and first-aid kits

Steering Gear Failure

Main Engine failure

Failure of main power source (Blackout)

o Response of Chief Engineer

Rescue from enclosed space

Evacuation of Injured Person by Helicopter