ADR VACANCIES FOR 2006 & 2007, CLEARED

No.37-15/2008-SPB.I Dated : 28th July, 2009 requirements of the Circle, it is requested that Head
Subject: Optimization of direct recruitment to of the Circle should personally ensure that no deviation
civilian posts. is made in the matter and only such posts are filled
I am directed to refer to respective Circle's up by direct recruitment which have been allocated to
communications on the above subject and this the Circles. While filling up the vacancies the
Department's endorsement of even number dated instructions contained in the Department of Personnel
14.07.2009 regarding revival and filling up of 2712 and & Training's OM No. 2/8/2001-PIC dated 16.05.2001,
2478 vacancies in various Groups of posts in this DOP&T OM No. 14014/3/2005-Est (D) dated
Department by direct recruitment pertaining to the 14.06.2006 circulated vide Department of Posts letter
years 2006 and 2007 respectively, under Annual Direct No. 24-162/2006-SPB.I dated 4.8.2006 and other
Recruitment Plan in accordance with instructions instructions issued by the said Department, Ministry
contained in Department of Personnel & Training OM of Finance, etc. from time to time relating to recruitment
No. 2/8/2001-PIC dated 16.5.2001 and to say that should be strictly followed.
keeping in view the requirements of the Circles, 4. The Circles may recall that as intimated vide
computerization/modernization already done/being this Departments letter No No. 60-9/2009-SPB-II dt.
done, quantum of work load, existing manpower, etc. 8.5.2009 at present we are in the process of revising
in the various Circles and above all to ensure smooth the existing pattern of examination for filling up of the
Postal operations, the competent authority in the posts of Postal Assistant and Sorting Assistant by
Department of Posts has allocated the number of direct recruitment. The same is likely to be finalized
vacancies to the various Circles to be filled up by direct shortly. Therefore you are requested to take necessary
recruitment in various cadres as per the enclosed action to fill up the vacancies of PA/SA after receipt of
statements. You are requested to reallocate the further communication in this regard from this
vacancies allotted to the Circle to the various recruiting Directorate. The Circles may however initiate
Divisions/Units in the circle. The vacancies so cleared recruitment process immediately to fill up the
for filling up in the Civil Wing have been communicated remaining direct recruitment vacancies allocated to
to Chief Engineer (Civil) separately, who in turn will them. For the said purpose the Heads of the Circle
allocate the vacancies to the various Divisions/Circles. should draw up an action plan under intimation to
2. Under no circumstances the Circles shall fill Department and closely monitor the same so that the
up the remaining direct recruitment vacancies posts are filled up at the earliest. The Department may
pertaining to the years 2006 and 2007 falling under be kept informed about the progress so made by the
the purview of Optimization Scheme. Further Circles from time to time.
instructions in this regard may be awaited. 5. The receipt of this communication may please
3. Since the allocation of vacancies to the various be acknowledged.
Circles has been done keeping in view the overall
DEPARTMENT OF POSTS
ANNUAL DIRECT RECRUITMENT PLAN FOR THE YEAR 2006
STATEMENT OF VACANCIES APPROVED FOR BEING FILLED UP FOR THE
YEAR 2006
SI. Name of the IPO PA SA Postman PA Jr. Total
No Circle. (Postal) (RMS) (CO) Accountant
(DAP)
1 2 3 4 5 6 7 8 9
1 Andhra 11 88 10 70 02 02 183
Pradesh
2 Assam 03 50 06 22 00 18 99
3 Bihar 03 49 10 56 02 01 121
4 Chhatisgarh 02 13 03 11 02 00 31
5 Delhi 00 30 10 28 06 01 75
6 Gujarat 03 76 09 00 05 00 93
7 Haryana 00 23 03 19 02 00 47
8 Himachal 04 15 01 11 00 00 31
Pradesh
9 Jammu & 02 08 01 04 01 00 16
BHARTIYA POST 1 SEPTEMBER, 2009
 0

No.37-15/2008-SPB.I
DEPARTMENT OF POSTS
ANNUAL DIRECT RECRUITMENT PLAN FOR THE YEAR 2007
STATEMENT OF VACANCIES APPROVED FOR BEING FILLED UP FOR THE
YEAR 2007
SI. Name of the IPO PA SA Postman PA Jr. Total
No Circle. (Postal) (RMS) (CO) Accountant
(DAP)
1 2 3 4 5 6 7 8 9
1 Andhra 10 88 18 53 07 01 177
Pradesh
2 Assam 04 49 09 00 03 11 76
3 Bihar 06 32 10 37 01 01 87
4 Chhatisgarh 03 11 03 09 02 00 28
5 Delhi 00 64 11 40 00 00 115
6 Gujarat 02 62 10 00 05 00 79
7 Haryana 00 19 04 15 02 00 40
8 Himachal 02 10 00 09 01 00 22
Pradesh
9 Jammu & 01 10 00 03 00 00 14
Kashmir
10 Jharkhand 02 21 06 15 00 00 44
11 Karnataka 02 157 00 00 00 04 163
12 Kerala 00 94 17 64 01 00 176
13 Madhya 07 95 00 00 00 00 102
Pradesh
14 Maharashtra 00 155 13 128 00 00 296
15 North-East 00 12 00 08 00 00 20
16 Orissa 02 99 00 00 01 00 102
17 Punjab 01 40 00 20 00 07 68
18 Rajasthan 08 55 06 36 03 04 112
19 Tamil Nadu 22 164 18 109 03 04 320
20 Uttar 15 108 13 84 04 05 229
Pradesh
21 Uttranchal 02 16 00 14 01 00 33
22 West 02 59 11 68 04 00 144
Bengal
Total 91 1420 149 712 38 37 2447
BHARTIYA POST 2 SEPTEMBER, 2009
 RELAX, REFRESH RULING KNOWLEDGE
This is an area, we desires to publish with the motive to educate our readers on Staff rulings.
The gist of selective orders on each topic will be published regularly
1. Disciplinary Rules
v When disciplinary proceedings have been
initiated and it is found that punishment is to be
given, at least ‘censure’ should be awarded.
(Min. of Home Affairs OM NO. 22011/1/79-Estt (A)
dt. 30.01.82)
v Disciplinary proceedings should be closed
immediately on the death of the alleged employee
during the pendency of the inquiry.
(DOPT OM No. 11012/7/99 & Estt. (A) dt. 20.10.99)
v In vineet Narain VS UOI, the Supreme Court
has directed that the time limits of three months for
grant of sanction for prosecution must be strictly
adhered to. However additional one month may be
allowed where consultation with the Attorney
General, or any Law officer is required.
(DOPT OM No. 399/33/2006-AVD III dt. 6.11.06 & 20.12.06)
v Censure kept in the C.R. Dossieur is
considered as an adverse entry
(MHA OM No: 39/21/56-Estts (A) dt. 13.12.56)
v If an employee is found ineligible or not
qualified, after he is appointed,
(i) His service shall be terminated if he is
temporary/probationer.
(ii) If he is a permanent employee, disciplinary action
should be started and if found guilty, penalty of
dismissal/removal only should be imposed.
(DOPT OM No. 11012/7/91-Estt (A) dt. 19.05.93)
v Two penalties should not be imposed for the
same offence. But recovery can be ordered alongwith
any other penalty.
(D.G P&T No. 105/26/81-Vig III dt. 30.3.81)
v If two punishments, one of lower order and
another of higher order are given, the later order
should normally state whether the two punishments
will run concurrently or separately. If nothing is stated,
the two punishment will run concurrently.
(DG P&T No. 154/5/78-Disc II dt. 30.07.81)
v When disciplinary proceedings are initiated
against a person officiating in higher post on adhoc
basis, he shall be reverted if the period of adhoc
appointment is less than one year.
(DOPT OM No. 11012/9/86-Estt (A) dt. 24.12.86)
v Even in minor penalty proceedings, an accused
employee may be permitted to inspect the
document, if he so requests.
(Rule 77 P&T Manual vol. III)
v The number of cases a retired employee can
handle as Defence Assistants at any point of time is
restricted to seven.
(DOPT OM No. 11012/11/2002-Estt (A) dt. 05.02.2003)
v The charged officer may be allowed 3 or 4 days
absence, counting it as duty, for preparing reply to
charge sheet issued for imposing major penalty. In
such cases, no extension of time will be allowed.
BHARTIYA POST
(DOPT OM No. 142/5/2003-AVD dt. 06.04.2004)
v A final decision on Inquiry Report should
normally be taken by the disciplinary authority with
in three months.
(DOPT OM No. 11012/2/98 dt. 11.11.98)
v All Ministries/Departments should adhere to the
prescribed time limits and cut down abnormal delays
in finalizing the disciplinary cases to avoid
harassment to the concerned officials.
(DOPT OM No. 11012/6/2001-Estt (A) dt. 20.04.2001)
v Appeal shall be made to the appellate authority
with in 45 days of the date of communication of the
orders. Appellete Authority can condone the delay if
satisfied with reasons.
(Rules 24 & 25 of CCS (CCA) Rules 1965)
v Specific accountability should be fixed on the
officer (s) responsible for framing the charges for
ensuring issuance of charge sheet within a set time
frame. Responsibility shall also be fixed for in
ordinate delay in framing charges in cases where
there are no valid reasons such as stay of the
proceedings by court.
(DOPT OM No. 142/5/2003-AVD I. dt. 06.04.2004)
v In case of bribery, corruption, other criminal
misconduct resulting in loss of substantial pubic
funds, prosecution should precede departmental
action. In other cases of less serious offences,
departmental action only should be taken.
(MHA OM No. F39/30/54-Estt dt. 07.06.55 read with
OM No. F 39/8/64-Estt (D) dt. 04.09.64)
v In a case where disciplinary proceedings have
been held under the relevant disciplinary rules,
‘Warning’ should not be issued as a result of such
proceedings. If it is found, that some blame is
attached to the Government employees, atleast
penalty of ‘ensure’ should be proposed.
(DOPT No. 11012/5/2003-Estt (A) dt. 23.08.04)
v The entire loss substained is to be recovered
from the delinquent official but the recovery may be
spread over till entire loss is recovered.
(DOPT OM No. 11012/1/2000-Estt (A) dt. 06.09.2000)
v An employee cannot be reduced to a lower
grade or post which he had never held earlier.
(DOPT OM No. 11012/2/8-Estt (A) dt. 02.02.89)
v Failure on the part of CGHS card holder to get a
name of a child deleted from the CGHS token card
when the child is no more dependent on him will
attract action under CCS (CCA) rules, 1965 .
(OM NO. D 12011/2/78-Desk II dt. 07.04.78)
v Subletting a Government residence allotted to
a Government official or any portion there of in
contravention of the allotment rules will merit action
for imposing one of the major penalties.
(Dte. of Estates OM No. 12032/2/83-POL II dt. 26.08.99)
(To be continued……)
3 SEPTEMBER, 2009
 LETTERS TO DEPARTMENT
Letter No.: P/4-3/Recruitment Dated - 10.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Postal Asst. Recruitment rules 2002.
Request change in the recruitment condition - reg.
A kind attention is invited to this union letter
of even no. dt. 11.12.2008 in which have explained the
need for the change in the recruitment conditions.
According to the existing recruitment rules
for Postal Assistants, the candidates who are
possessing plus Two Qualification in the state language
shall alone be eligible for the recruitment of P.A. Posts
in the department.
Many candidates studied in Kendriya
Vidyalaya possessing higher marks & other
qualifications and also knowing very well of the regional
language are deprived and denied of their dues due to
the condition stated in Para Supra. This is
discriminative, unjust and against to the canon of
natural justice.
This recruitment condition should be removed
and the candidates possessing higher marks should
be considered for the posting so that several creamy
candidates may get their due chances.
Since the Department is now initiating the
process for finalization of revised recruitment rules for
Postal Assistants, this may also please be considered.
A line in reply about the consideration is highly
solicited.
Letter No.: P/4-5/Operations Dated - 10.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Enhancement of Financial powers of
HSG-I, HSG -II & LSG Postmaster.
Ref: - This union letter of even no. dt. 14.10.08
Anent reference, it is constrained to note than
neither the letter is acknowledged nor the issue is
settled so far.
According to Directorate letter No. 18-7/92 CI
dt. 2.07.93, the Financial Powers given to HSG & LSG
Postmaster on each occasion has been revised to
Rs.60/- & Rs.40/- respectively.
The amount has been fixed prior to installation
of computers and mostly the amount was prescribed
to meet any urgent requirements for the office. After
the computerization, due to the shooting of many
problems, the urgent needs could not be purchased
with these financial powers and the Postmasters are
facing problems in attending any computer related
problems and also during the power shut down periods.
Even minor electrical repairs could not be carried out
with the present financial limit.
BHARTIYA POST
It is therefore requested to consider revision
of financial powers to the Postmasters working in the
operative office considering the present day
requirements in attending all the problems.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-4/Advances Dated - 10.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Allotment of more budgetary allotment
for computer advance - reg.
During the last two years, the budget
allotment made under the head of computer advance
was too in sufficient which could not meet the
requirement of atleast 5% of the officials applied for
the same.
After the total computerization of the PO,
many officials desire to purchase computers for their
own and this should be encouraged in order to motivate
them further in the computer operations.
It is therefore requested to take appropriate
action to allot sufficent funds under this head and
enable the officials to avail the advance for the purchase
of personal computers.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/4-2/Pension Dated - 10.08.2009
addressed to Shri R. K. Singh, Member (P),
Department of Posts, Dak Bhawan, New Delhi - 110001
l Non Supply of statement of Balance to
the officials brought under New Pension scheme
2004.
Ref: - This Union letter of even no. dt. 21.06.08
Apropos reference, it is constrained to state
that neither the issue has been settled nor replied.
Since the year of implementation (2004), the
balance statement as on 31st March since 2005 to
2009 has not been furnished to the employees who
are brought under the new pension scheme.
The officials do not aware of the balance and
also the contribution made by the Government in the
absence of non supply of these statements by the
respective DAPs every year.
It is therefore requested to cause appropriate
instructions to the concerned to compile and circulate
the balance sheet as on 31.03.2009 immediately to
the concerned officials without any further delay.
Letter No.: P/4-5 /Postal Operations Dated -
10.08.2009 addressed to the Secretary, Department
of Posts, Dak Bhawan, New Delhi - 110001
l Minus balances in SB & harassing
4 SEPTEMBER, 2009
officials later under contributory factors -
regarding.
Due to the voluminous work in SB branches
of Head Post offices and the prevalence of shortage of
staff, there is an increasing trend of minus balances
in SB branches. The following factors are contributing
much for the minus balances.
i. Non agreement of Ledgers for years together
by control organization. Whenever, this work
is being completed, there are minus balances.
The timely agreement has to be ensured at
first.
ii. In the absence of adequate staff, the work
related to data entry is being entrusted to
outsiders on outsourcing basis; in such
cases, there is a probality of misquotation of
accounts numbers by the raw hands and
improper handling of vouchers by such
unqualified hands, deposits are being posted
as withdrawals and vice versa.
iii. The major problem in creating minus balance
is due to the tie up with financial institutions
without providing required man power and
making the work as time bound, which led to
many minus balances in computerized
offices.
iv. Proper supervising staffs are not provided in
the SB branch to check the data entry made
by the ledger assistants and outsiders.
Apart from the above, there are several other
factors leading to the creation of minus balances,
detected at later years for which the innocent officials
are being made as scapegoats and the minus balance
is being recovered from them under the contributory
factors.
It is therefore requested to take appropriate
action to ensure the agreement in time and also to
provide adequate supervisory officials to check the data
entries made by the ledger assistants and outsiders.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/Staff Dated - 10.08.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan
New Delhi - 110001
l Ensuring the standard of residential
accommodation to the SPMs provided with
attached Quarters.
Many post attached quarters provided to the
SPMs are either sub standard or lack of basic
amenities. The schedule of accommodation as
prescribed by the Department has not been observed
while fixing PO building particularly for the post
attached quarters.
In rural areas, the total rent payable to the
BHARTIYA POST 5 SEPTEMBER, 2009
landlord for the post office and quarters does not
exceed even to the entitled HRA of the Sub
Postmasters. In many cases a token of Rs.50/-
likewise in being charged for the post office and in all
such cases, the Postmasters are compelled to stay
in the accommodation which is unfit for inhabitation
and also far below to the standards. There are many
post attached quarters lacking the basis amenities of
lavatories.
If the Department could not provide adequate
accommodation for the Quarters as prescribed in the
SOA, and arrange basic amenities, it should provide
option to the SPMs to secure his own accommodation
and in such cases the due HRA may be paid to him.
The policy of providing post attached accommodation
requires reconsideration after the services of Telegraph
has totally been with drawn from Post offices.
Suitable decision may please be taken at the
earliest and a line in reply about the action taken is
highly solicited.
Letter No.: P/2-5/New Delhi South West Dated -
11.08.2009 addressed to the Secretary, Department
of Posts, Dak Bhawan, New Delhi - 110001
l Irregular application of Bench Mark in
TBOP Promotion - case of New Delhi South West
Division.
Ref: This union letter of even no. dated 07.07.09
Apropos reference, it is constrained to say
that the issue has not yet been settled and the left out
two officials who got average grading are still denied
of their due promotions.
The Directorate in its letter No. 4-1/97-SPB II
dt 09.09.07 clarified that the 'Average" grading need
not disqualify an official from promotion under the BCR
scheme if he has been otherwise found fit by the DPC.
The similar should be applied mutadis
mundatis in case of TBOP promotions also and thus
the denial of TBOP promotion by applying bench mark
is arbitrary, unjust and against to the canon of all orders
on the subject.
It is therefore requested to cause immediate
orders to consider the two left out cases and cause
orders for TBOP promotions at the earliest and render
justice to the aggrieved officials.
Letter No.: P/2-1/Hanamkonda Dated - 11.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Arbitary denial of BCR Promotion by
application of bench mark - case of Hanamkonda
division, A. P. Circle.
Ref: This union letter of even no. dt. 24.04.09
Apropos reference, it is learnt that the Chief
PMG A.P. Circle has sent his report to Directorate on
22.07.09.
 It is pertinent to mention that the Directorate
vide its letter No. 44-1/97-SPB II dt. 09.09.97, has
clarified that the 'Average' grading need not disqualify
an official from promotion under the BCR scheme if he
has been otherwise found fit by DPC.
In the light of the above said clarification, it is
requested to consider the case and render justice to
the aggrieved official.
Letter No.: P/4-2/HRA Dated- 11.08.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan
New Delhi- 110001
l Non Drawal of HRA to the officiating SPMs
working at offices having attached quarters.
It is brought to our notice that despite clear
instructions issued by the department in its letter no.
24/3/76/PAP dt. 20.8.79 also appeared in FR, SR Part
IV in chapter X that HRA may be grated for the
maximum period of three months when the official is
posted to officiate in a post to which rent free
accommodation is attached but not provided, the due
HRA for three months has not been drawn & paid to
the officiating SPMs in many places.
For the period above three months, earlier the
power for suspension of Quarters has been vested with
the Directorate and proposals were forwarded to the
Directorate. Now, the same has been vested with the
Circle heads.
Despite the fact that the power of
dequarterisation of a post attached Quarters is now
delegated to Heads of Circle vide Directorate letter
no. 10-4/2003 - Bldg. dt. 06.05.03 the Circle heads
are not according proper sanction for dequarterisation/
suspension of Quarters for the periods of such
officiating periods exceeding 90 days.
The officiating officials should not suffer a
financial loss due to the administrative problem of non-
posting of a regular incumbent to the vacant post with
in the stipulated period. Prolonged officiating
arrangements like in HSG II & HSG I posts are
resulting to ultimate loss to the officiating officials for
no fault on his side.
It is therefore requested to issue clarity
instructions to all Circle heads to settle the pending
issues accordingly and the copy of the same may be
forwarded to union.
Letter No.: P/2-16/Orissa Circle Dated - 11.08.2009
addressed to Sri. R. K. Singh, Member (P),
Department of Posts, Dak Bhawan, New Delhi - 110001
l Recasting of LSG Notional promotions -
case of Orissa Circle
A kind attention is invited to the frequent
discussions we had on the subject and it is constrained
to note that the Chief PMG Orissa Circle, instead of
reviving the LSG Posts arbitrarily abolished at the time
BHARTIYA POST
of TBOP promotion as per the Directorate instructions
and grant notional promotion to the said posts with
retrospective effect duly recasting the LSG seniority
list, has convened DPC now for promotion to HSG II
with the available LSG officials.
This will lead to denial of fair chances to the eligible
senior officials who will due for notional promotion in
LSG retrospectively for further promotions in HSG II &
HSG I and the juniors will occupy the posts. The issues
that we are discussing over three years about the
arbitrary denial of LSG promotion to senior officials
and the decision of the Directorate after the perusal of
records will be defeated if the DPC for HSG II is
convened for the available LSG officials.
It is therefore requested to cause necessary
instructions to the Chief PMG not to proceed the DPC
for HSG II further but to first finalise the LSG notional
promotions and recast the seniority in LSG cadre of
Orissa Circle.
Immediate action as if fire on the house is
solicited.
Letter No.: P/2-18/Ajmer Dated - 11.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Arbitary & forcible allotment of Staff
Quarters - Case of Ajmer postal division in
Rajasthan Circle.
Ref: - This union letter of even no. dated
04.03.2009
Apropos reference, it is constrained to note
that neither the letter is replied nor the issue is settled
yet.
The officials posted as Sub Postmasters in
town sub offices of Ajmer are being forced to occupy
the staff Quarters in the Postal colony despite they
are having their own houses and other arrangements
besides their unwillingness to occupy the quarters.
The Quarters are not post attached and the
officials are loosing the HRA due to non occupation of
Quarters. The SPMs can be compelled only if they
have been provided with the post attached Quarters
as a service condition and they should not be
compelled to occupy the quarters which were not
occupied by any officials.
It is therefore requested to cause instructions
OBITUARY
Com. Subhas Chakrabarti, trade union
leader and the Minister in the left front Government
passed away on 03.8.09. He was a popular leader
of the CPI (M) party and the working class movement
in West Bengal. We convey our heartfelt
condolences to the bereaved family members.
6 SEPTEMBER, 2009
to the concerned to withdraw the arbitrary procedure
prevailing in allotment of Quarters to the SPMs posted
in town sub offices in the Postal Colony.
Letter No.: P/4-3/DE Dated - 11.08.2009 addressed
to Sri. R. K. Singh, Member (P), Department of Posts,
Dak Bhawan, New Delhi - 110001
l Abnormal delay in declaration of
Inspector Posts exam result.
It is constrained to note that though the exam
for the promotion to Inspector Posts was held from
05.11.08 to 07.11.08, the results have not been
announced so far even after the lapse of nine months.
The delay in declaration of results over nine
months is causing concern. This would have been
announced much earlier. Further, the calendar for
Departmental Exam has not been released this year.
It is therefore requested to cause immediate
action to declare the IP results besides circulating
the Calendar of Examination for the remaining months
of this year.
Letter No.: P/2-22/West Bengal Dated - 11.08.2009
addressed to Sri. R. K. Singh, Member (P),
Department of Posts, Dak Bhawan, New Delhi - 110001
l Abnormal delay in filling up of Residual
vacancies - case of West Bengal Circle - reg.
It is brought to our notice that the Circle
administration of West Bengal Circle has not taken
any efforts to fill up the vacancies kept under residual
vacancies since 2000.
The repeated requests of the Circle union to
expedite the process of filling up of all residual
vacancies yielded with futile results. This causes a
concern.
It is therefore requested to cause appropriate
orders to West Bengal Circle administrtion to fill up all
the vacant posts kept under residual vacancies within
in a time from and alienate the sufferings of the officials
prevailing due to unbearable shortage of staff.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-4/Honorarium Dated - 11.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Upward revision in the rates of
honorarium for the invigilation work in
departmental exam - reg.
According to the existing orders which was
laid down vide Department letter No. 18/16/98-E dt.
31.12.93, the officials brought for invigilation work in
the departmental exam are being paid Rs.20/- per
session which is very meager. Group Ds are being
paid Rs.15/- per day.
The officials brought for invigilation work during
the departmental examination have to perform duty
BHARTIYA POST 7 SEPTEMBER, 2009
for the minimum of 6 hours and the present rate did
not commensurate even for a single work hour. There
is no revision in the rates over sixteen years. This is
nothing but unjust labour practice which requires to
be modified.
It is therefore requested to kindly cause action
to revise the rates according to the current requirement.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/4-5/NREG Scheme Dated - 11.08.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l NREG Scheme Engagement of outsider
to manage the excess work load - reg.
The Chief PMG, Rajasthan Circle vide his letter
no. SB/37-8/NREGA /08-09/41 dt. 30.06.09 has
caused instructions to the concerned BPM/SPMs to
engage one outsider of his confidence to assist him in
the above work at the risk and responsibility of the
concerned GDS BPM/SPM in case of payment of
NREGA accounts exceed one hundred on any day.
The Chief PMG has stated that such outsider
will be paid only at the wages at the rate equal to the
rate of payment admissible to GDS.
The above said local orders has caused certain
relief to the toiling Postmasters in the existence of
shortage of staff and over work. If the same provision
is extended to other circles, it will provide certain relief
to the officials.
It is requested to consider the same and
cause instructions to apply similar provision uniformly
in all circle and arrange relief to the officials from
overwork due to this new scheme.
OBITUARY
u Com. Homi Daji, Ex-Member Parliament and
Ex-All India President of Telecom union under NFPTE
expired on 14.05.09 at Bombay. He was holding the
position as General Secretary, AITUC during 1990s. We
dip our banner in respect of the departed leader and
convey our condolences to breaved family members
and comrades.
u Com. R. P. Chatterjee, one of the vetern of
UPTW and the first General Secretary of RMS Union
under NFPTE has lost his breath on 18.05.09. He was
87 years old and his service to this movement is ever
remembered. We record our deep condolences to the
breaved family members and comrades. We dip our
banner in memory of the departed lamented leader.
u Com V. S. Joshi, Former President, R3 CHQ
expired on 14.06.09. He was the Circle Secretary,
Karnataka Circle over 10 years. His loss is an
irrepairable loss to the movement. We convey our
heartfelt condolence to the bereaved family members
and comrades.
 POSTAL NEWS - AROUND THE WORLD
1. French postal reform move set to stir
more protest
PARIS, July 29 (Reuters) - France took the
first step towards reforming its state-owned postal
service on Wednesday, a move that unions and
opposition parties fear may lead to the popular
operator's privatisation.
France's cabinet signed off on the proposal
at its last meeting before the summer break, saying
the change of status to a public limited company was
necessary to prepare for the sector's liberalisation in
2011, under European Union rules.
"In this context, La Poste will need big
investments in the next years in order to modernise
and develop and guarantee a high quality of service,"
Economy Minister Christine Lagarde and Industry
Minister Christian Estrosi said in a statement.
A heated parliamentary debate over the
change, part of President Nicolas Sarkozy's reform
agenda, is expected for the autumn.
The government has promised La Poste will
remain 100 percent publicly owned and that its key
functions -- providing a postal service across the
country, six days a week, at steady prices -- will be
guaranteed.
But thousands of postal workers have taken
to the streets in protest over the past year, calling the
plan a sell-out of an institution that most French want
to remain public.
La Poste said last year it was considering
opening up its capital to outside investors to raise funds
needed to compete with rivals like United Parcel
Service (UPS.N) and privatised German post office
operator Deutsche Post (DPWGn.DE).
Once considered a somewhat tranquil sector,
postal services across Europe have faced an overhaul
as the market moves towards liberalisation.
Germany has ended Deutsche Post's
monopoly status and tax advantages, while Britain was
planning to sell up to a third of state-owned Royal
Mail until poor market conditions forced it to put the
plan on hold earlier this month.
But to many in France, the state-owned postal
system is an example of tax-funded public service at
its best, with La Poste carriers in blue and yellow
delivering letters and parcels to even the most remote
areas.
Any thoughts of privatisation were swept away
by the financial crisis that erupted last year.
Under European Union rules, however, the
BHARTIYA POST
sector has to open up in 2011, and La Poste's
leadership has said it needs 3 billion euros ($4.24
billion) to make La Poste more competitive, for example
adapting to the Internet and other new forms of
communication.
The operator employs about 300,000 people
and runs a savings company where most French hold
an account. The government says that if it does not
modernise, foreign companies will move in an take
over once the sector opens to competition.
The opposition Socialist Party has called for
a referendum on the future of La Poste, arguing that
there has been no debate over the status change and
that neither EU rules nor business objectives actually
require such a step.
2. U. S Postal Service in Crisis
For the fourth time this year, the Government
Accountability Office has warned that the U.S. Postal
Service must slash its costs*, and each time, it has
raised the volume of its warnings. This week it says
the very viability of the postal system is at stake.
The post office has a fairly simple problem
that's not that different from that which plagues the
automobile industry: Fewer customers and a lot of
stubborn overhead costs.
If the postal service is to be able to pay its
way, the GAO says, it will have to lose tens of
thousands of employees, shrink its network of post
offices and distribution centers, and negotiate cheaper
pay and benefit packages with its unionized work force.
And this is on top of the postal service's proposal to
drop one day from its delivery schedule and to underpay
its health care benefit obligations this year.
In a country beset by recession and struggling
to enact sweeping reforms to the health care and
energy industries, the postal system is pretty far down
the list of fiscal emergencies. But the postal service
tipped from profitability three years ago to accelerating
losses, estimated to reach $7 billion this year. The
country faces a significant choice: Is it going to require
the postal service to pay its own way, or is it going to
limp along with a heavy government subsidy, much as
Amtrak?
The right, if painful, course would be to insist
that the postal service align its size and capacity with
the declining demand for its services. Mail volume has
been dropping sharply for the past couple of years,
and the GAO reckons it's not coming back. The postal
service itself estimates it will handle 175 billion pieces
of mail this fiscal year -- a drop of about 28 billion
8 SEPTEMBER, 2009
pieces in a single year. Simply put, fewer people send
letters each year, and each year more businesses
convert customers to online or autopay billing. These
are irreversible trends.
At the same time, the postal service has
727,000 employees working at 38,000 facilities
nationwide. It recently offered early retirement deals
to 150,000 of them, but all but 3 percent elected to
stay on their jobs.
And why wouldn't they? The GAO points out
that the postal service pays very well, even by the
standards of federal agencies. It shoulders the entire
cost of life insurance premiums, for example, although
most agencies pay about one-third of the premium
costs. Postal employees also have a lighter health
care cost burden than most federal agencies.
The postal service also has 74 district offices
and nine area offices, thousands of acres of real estate
with a big backlog of maintenance needs. It's going to
have to jettison some of that property, though no
community wants to see its post office disappear.
But the postal service is the perfect laboratory
for the federal government to enact all the big changes
it wants for the rest of the country. It can reshape
health care benefit packages to give employees an
incentive to keep costs down. It can burn less imported
gasoline by eliminating vehicles and days of delivery.
It can cut its use of electricity by closing facilities.
These are things the government wants to
encourage all of us to do. The least it can do is to let
the postal service show us the way.
3. Postal Service Considering Branch
Closings Printer Friendly Version
(Washington, DC) -- The U.S. Postal Service
is examining a list of nearly 700 post offices that could
be closed to cut costs.
During testimony in Congress last week, a
high-ranking postal official said most of the closings
would be in urban areas so it would not be difficult for
people to find another branch.
Also suggested is ending Saturday delivery,
which could save an estimated two- to three-billion
dollars a year. In a Gallup Poll, 66-percent of people
support the post office stopping Saturday delivery.
Mail volume dropped off five-percent last year.
The postal service expects a 15-percent slide this year,
resulting in a loss of seven-billion dollars.
4. Army moves to consolidate postal
services
BAMBERG, August 6, 2009. Germany - The
Army plans to consolidate mailing centers scattered
throughout communities into centralized locations
called postal service centers.
BHARTIYA POST 9 SEPTEMBER, 2009
The centers will combine unit and community
mail rooms, regional post offices, Army post offices
and official mail distribution centers all into one facility
for each military community, according to Installation
Management Command-Europe officials.
"We are really looking forward to this," said
Douglas Stewart, postmaster for Warner Barracks post
office in Bamberg. "Customers will be able to get
everything done at once."
The Bamberg facility will nearly double in size
and add a second floor to its postal service center as
part of the consolidation.
Several bases have already begun
consolidating their mail operations, including
Grafenwöhr, Baumholder, Wiesbaden, Garmisch, and
Stuttgart, in Germany, as well as Brussels and
Chievres in Belgium, and Schinnen, Netherlands,
according to an IMCOM-Europe news release.
Officials also are looking at ways to hasten
mail delivery from the main distribution hub in Frankfurt,
Germany, to bases around Europe.
"We're looking at ideas like reducing the
number of regional post offices and delivering all mail
directly to the postal service centers,""said Monique
Bagby, IMCOM-Europe postal transformation program
manager. The transformation is scheduled to be
complete throughout Europe by 2014, according to
Bagby.
5. 2nd UPDATE: Deutsche Postbank Swings
Back To Net Loss 2Q
FRANKFURT (Dow Jones)--Deutsche
Postbank AG (DPB.XE) Thursday swung to a net loss
in the second quarter, taking further hits on structured
credits and other fixed-interest securities, higher
provisions for loans turning sour and lower revenue.
Germany's largest bank by retail customers
also didn't benefit as much from a positive tax effect
that helped push it into the black in the first quarter.
Analysts focused on a weaker-than-forecast
revenue figure. At 1037 GMT, the shares were down
EUR0.78, or 4.2%, at EUR19.25, in line with other
lower bank shares but underperforming the German
mid-cap market, which was up 0.5%.
(-Courtesy: UNI - APRO)
COM. K. K. SAINI, CIRCLE SECRETARY,
HARYANA BEREAVED
Smt. Nanki Devi, Mother of Com. K. K.
Saini, Circle Secretary, Haryana Circle aged 93 years
lost her breath on 13.07.2009. We convey our heartfelt
condolences to Com. K. K. Saini and the bereaved
family members.
E-TECH NEWS-Department of Posts
Rural Technology Update.........
The Committee on IC Technology on Rural Post
Office made a presentation before Secretary (Posts) and
Member( Technology) at Bangalore. The Committee
comprised the following members: Shri M.P. Ranjan,
CPMG Karnataka, Shri A.K. Dash, DDG (PMU), Mr. Salim
Haque, DDG (Rural Business Division), Shri Kaushal
Kishore, GM Finance BD Directorate, Dr. Ashok Jhunjunwala-
IIT, Chennai, Prof. V. Ranganadaan, Prof V. Sadagopan,
IIIT Bangalore, Professor IIM Banglore, Shri Shatrunjay
Rawat, Professor IIIT, Hyderabad and Dr. Kushal Pathak,
Director PMU.
The committee made the presentations on three
areas, Rural Connectivity, Hardware option and Public
private partnership model.
COMMITTEE ON IC TECHNOLOGY ON RURAL POST
OFFICE
Background:
v Thrust of the Government on the social pensions
and financial inclusion in the rural areas
CURRENT STATUS OF TECHNOLOGY INDUCTION IN THE DEPARTMENT OF POSTS
Approval of the Cabinet Committee on Economic
Affairs (CCEA) on the EFC (Ist Phase)-2008-09 &2009-
10:
Computerizing and networking of 6915 post of
fices,
2222 administrative offices including divisional
offices and sub-divisional offices
23 PAOs including the PA Wing in the Directorate,
Upgradation of the software centre at PTC,
Mysore,
Establishment of the project management unit
(PMU),
Hiring of a IT consultant and annual
PLANNED PHASES OF IT INDUCTION IN THE DEPARTMENT OF POSTS
Phase-I
Supply of hardware to the offices which have
not been supplied by hardware, i.e. remaining
departmental post offices down up to double handed
Pos, administrative offices and remaining sections
of the accounts wings, training facilities, Civil Wing
etc.
The momentum of computerizing the post
offices, administrative offices and accounts offices is
continued by completing the supply of hardware on
more or less the same lines adopted in the X Plan.
This will bring in the benefits accrued from
computerization to the remaining offices. It will also
enable utilization of funds. It will also prepare the
computerized offices to be in readiness for
implementation of the integrated software in the next
BHARTIYA POST
v The widest physical network of the Post office in the country
v Retailing of various services & products
v Bill collection
v Delivery of Government services
v Making Internet accessible to Rural India
v Delivery of information through web
Objectives
v Rural ICT Network design
v Power issues-poor power supply situation in many
parts of the country
v Connectivity issues
v Device issues
v network security issues
v Software integration-multiple services are to be
provided on multiple software platforms (keeping the
different connectivity and device options in mind)
v network maintenance issued Redundancy issues
v Remote maintenance
v Network implementation issues.
maintenance contract for the maintenance contract for
the existing hardware and software Total outlay of Rs.
628.66 crores for the years 2008-09 and 2009-2010.
Funds allocated to DDG (Tech), DDG (PAF) and
DDG (Estt) for implementation of the plan project for the
year 2008-09 and for the period from April to July 2009
under the vote of accounts amounting to Rs 205.17 crores.
In the last financial year 1847 number of Post of
fices were supplied with new hardware
Computerization and Networking of 6915 Post offices,
2222 administrative offices including division office and
sub-division offices
phase.
The existing software would be used in these
POs with emphasis on consolidation of networking
and better training of the manpower.
Phase-II
Development of integrated modular software
which will allow seamless flow of data between the
various postal units, with other service providers like
Telecom, Railways, Banks, State Governments and
other postal administrations and setting up of a National
Data Centre and Disaster Recovery Centre.
Provision of hardware to the single handed offices and
the BOs/GDS offices and connectivity to the rural post
offices to enable payment of remittances and social
delivery schemes such NREGS, Scholarship etc.
-Extracts from July 2009 Issue.
10 SEPTEMBER, 2009
 GLOBAL ECONOMY TO
SHRINK 2.9%
Boosted by the strength of India and China,
developing nations would grow 1.2 per cent this year,
but without the two these economies would shrink
1.6 per cent, says the World Bank.
Warning that the world is entering an era of
"slower growth", the multilateral lending agency has
projected the global economy to shrink 2.9 per cent
this year.
The World Bank in its latest report titled
'Global Development Finance 2009: Charting a global
recovery' has said that excluding India and China,
the developing economies would shrink 1.6 per cent
this year.
"Developing countries are expected to grow
by only 1.2 per cent this year, after 8.1 per cent
growth in 2007 and 5.9 per cent growth in 2008.
"When China and India are excluded, GDP
in the remaining developing countries is projected to
fall by 1.6 per cent, causing continued job losses
and throwing more people into poverty," the report
said.
The Bank anticipates the global economy
to contract 2.9 per cent this year but to grow in 2010.
Earlier, the Bank projected the world GDP to shrink
1.7 per cent.
"Global growth is also expected to be
negative, with a expected 2.9 per cent contraction of
global GDP in 2009," the report noted.
Presenting an optimistic outlook, the bank
has projected the developing economies to grow at
4.4 per cent and 5.7 per cent in 2010 and 2011,
respectively.
"Global GDP growth is expected to rebound
to two per cent in 2010 and 3.2 per cent by 2011. In
developing countries, the growth is expected to be
higher, at 4.4 per cent in 2010 and 5.7 per cent in
2011, albeit subdued relative to the robust
performance prior to the current crisis," the report
said.
Battered by the global economics recession
and shaky financial markets, the net private capital
inflow to developing countries plunged to $707 billion
in 2008 from $1.2 trillion in the previous year. "Amidst
global economic recession and financial-market
fragility, net private capital inflows to developing
countries fell to $707 billion in 2008, a sharp drop
from a peak of $1.2 trillion in 2007. International capital
flows are projected to fall further in 2009, to $363
billion," it noted - PTI
-The Hindu - 23.06.09
BHARTIYA POST
WE’RE IN THE SAME BOAT
BROTHER
“We’re in the same boat brother,
We’re in the same boat brother,
And if your shake one end,
You gonna rock the other
It’s the same boat brother
The lord looked down from his holy place
Said Lawd duh me, what a sea of space
What a spot to launch the human race
So he built him a boat for a mixed-up crew,
With eyes of Black and Brown and Blue,
So that’s how’s come that you and I
Got just one world and just one sky……
Oh, it took some time for the crew to learn
What is bad for the bow ain’t good for the stern.
If a fire took place in China today
Pearl Harbor just gonna blaze away.”
-Paul Robson
500 POST OFFICES TO BE MODERNIZED
The Government plans to upgrade and
modernize 500 post offices across the country with
an investment of Rs.65 Crore, a senior official in the
Ministry said, "Project Arrow is now being extended
to 500 more post offices, under phase - III, to upgrade
and modernize these post offices", minister of state
for communications and information technology
Sachin Pilot said on Tuesday.
Project Arrow was launched by the
Department of Posts last year as part of efforts to
provide world-class service to customers, in phase -
I of the flagship programme, the postal department
identified 50 post offices for upgradation on a pilot
basis with an investment of Rs. 12.85 crore. In the
second phase, upgradation of 450 post offices have
already been completed and the third phase I
expected to be completed by August end this year.
While reviewing the progress of the
implementation of the Project Arrow in post offices
of Delhi and NCR, the minister said: "The objective
of the project is to make a visible, tangible and a
noteworthy difference to the services of the post
offices that matter to the common man.
(The Economics Times, New Delhi dt.22.07.09)
11 SEPTEMBER, 2009
 OUT SOURCING - THE BEGINNING IN THE POSTAL
No.51-09/2009-BD&MD Dated : 13-07-2009
OFFICE MEMORANDUM
Subject: Outsourcing of data entry work related
to booking of bulk Speed Post articles.
1.1 SpeedNet software has been designed to track the
entire journey of a Speed Post article from booking
to delivery. The software provides for entry of name,
address and PIN of the addressee at the time of
booking of Speed post article. This information is
tagged with the bar code number assigned to that
particular Speed Post article. At the delivery point,
when the bar code of Speed Post article is scanned,
the full details of the name, address etc. of the
addressee fed into the system at the time of
booking, are retrieved and printed on the delivery
slip of the postman by the Speed Net.
1.2.Whenever the address data is not fed into the
system at the time of booking of the article, the
same is not available in Speed Net for printing on
the delivery slips of the postmen of the delivery
office. In all such cases, it is the postman who is
required to fill in the name and address details of
the addressee in the delivery slip taking that
information from the Speed Post articles of his
beat. Due to the rush to take out the delivery, it is
very rare that this information is filled up, in full,
by the postmen in their delivery slip. Once the
Speed Post article is delivered, the Department
has no data of the name and address of the
addressee on which basis any fruitful enquiries
can be made subsequently in case of any
complaint received of loss, delay, abstraction etc.
of such a Speed Post article.
1.3 The problem of non entry of address data at the
time of booking majorly lies with the bulk booking.
Bulk booking constitutes a substantial volume of
Speed Post articles booked in major Speed Post
Centres in India. In a large number of cases, the
Speed Post dispatch by bulk customers is not
received alongwith soft copy of the address data,
instead, it is received with a paper manifest,
containing the name and address of the
addressees of the articles posted. As most of the
bulk mailers do not provide the address data of
their postings in soft copy which could be
uploaded directly in SpeedNet, such postings
enters the Speed Post network without any entry
of the corresponding name and address of the
addressees.
1.4 This leads to a situation where we find that in most
of the delivery offices, majority of the Speed Post
BHARTIYA POST
articles are delivered without address data of the
addressee being captured form the SpeedNet on
the delivery slip.
1.1 Most of the bulk bookings are received in late
afternoons. As most of the dispatches are in the
evening/late evening, there is hardly any time
available with these offices to enter the name and
address data of the addressee in the bulk booking
module of SpeedNet. The articles are therefore
dispatched without capturing this information.
1.2.In order to resolve this issue, the matter was taken
up with Postal Training Centre, Mysore to make
necessary modifications in SpeedNet software that
would allow"deferred" entry of name and address
of the addressees in the "BulkBooking module"
of SpeedNet subsequent to their dispatch.
1.3 PTC. Mysore, has now prepared a suitable patch
for the SpeedNet software that is available for
download from the PTC, Mysore, ftp site (ftp//
ftp.ptcinfo.org/speednet). This will enable deferred
data entry. The staff of the booking office will be
able to key in the data of name and address of
the bulk mail processed by the office during the
lean working period of the office subsequent to
the dispatch.
1.4 However, in a number of cases, it would not be
possible with the limited staff available with the
booking office to enter this information into the
system well in time so that the same is available
through SpeedNet for retrieval at the time of
delivery at the delivery point of the article.
1.5 In such cases, it has now been decided to out
source the activity of entering the name and
address data of the addressee in the bulk booking
module of the SpeedNet from the paper manifest
in respect of bulk bookings.
2.0 The Scheme of Outsourcing of Data Entry Work
related to Bulk Bookings of Speed Post
Articles.
2.1 Directorate vide its communication no.43-41/90-D
dated 15-11-1995 on the subject of New Discount
Scheme for Speed Post Bulk Customers' has
defined 'Bulk Customer' on the basis of business
in the shape of revenue.
In the context of this Scheme "Bulk Booking" is
defined as any booking of Speed Post articles by
a customer (BNPL customer or otherwise) who
provides Speed Post business of Rs. 10,000 or
more in a calendar month to the Department.
2.2 BD&M Directorate communication no. 40-10/2000-
BD dated 29 August, 2001 provided following
discount structure to bulk customers:
12 SEPTEMBER, 2009
 Monthly Speed Post Discount uploading of such data (second option under
business BNPL Menu).
Upto Rs. 10,000 NIL 3.0 The deferred booking data entry as envisaged in
Rs.10,001-Rs.50,000 Upto 5% of Speed Post Fee this communication assumes that articles received
with such bulk bookings are already booked with
Rs.50,001-Rs.1,00,000 Upto 10% of Speed Post Fee
minimum data viz. article no. date and destination
Rs.1,00,001-Rs.2,50,000 Upto 15% of Speed Post Fee special booking office and dispatched. It is the
Rs. 2,50,001 and above Upto 20% of Speed Post Fee
balance data of name and address of the
addressee that is required to be captured
subsequent to the dispatch of articles in deferred
The concerned Chief PMG/PMG were
entry mode either by the staff of the office or by
authorized to offer discount to bulk customers keeping
the Data Entry Service Provider.
in view the business of the client, profile of the business
3.1 The format of data in respect of deferred entry would
offered etc. The discount was to be offered on "case
be as provided in Annex B. This data structure in
to case basis" with a speaking order authorizing the
excel sheet would be provided by the Data Entry
exact extent of discount allowed.
Service Provider for import to SpeedNet 3.1
2.0 The above referred communication also
3.2 The data entry work would be outsourced to a Data
provided for special rates for VIC-A, VIC-B and
Entry Service Provider who would be asked to
VIC-C categories of customers.
provide the soft copy (in prescribed excel sheet
2.1 The Scheme of Outsourcing as elaborated in this
format as required for uploading in SpeedNet
communication would apply to Bulk Bookings (as
Annex B) of the paper booking manifest of the
defined in clause 2.1) of all Bulk Customers :
Bulk Booking within a period of 8 to 10 hours of
(i) that provide monthly Speed Post business of
handing over the paper manifest by the concerned
more than Rs. 10,000;
Office of the Department of Post.
(ii) that are offered discount as per clause 2.2;
3.3 The paper booking manifest of the Bulk Booking
and
would be handed over to the data Entry Service
(iii) that make bulk bookings with paper copy
Provider within an hour or receipt in the office.
manifest and do not provide soft copy in the
3.4 Each and every entry made by the Data Entry
required format (Annex A).
Service Provider shall include the name, full
2.2 This Scheme would not apply to Bulk Bookings of
address, destination city and PIN Code etc.
VIC-A, VIC-B, VIC-C customers and National
3.5 Such a Data Entry Service Provider would be
Account Holders as it will now be mandatory for
selected after a due tender proces in consultation
these customers to provide the soft copy of their
with Finance Advice by the Regional office or the
bulk bookings in the required format with effect
Circle office, as the case may be.
from 1 September, 2009 (Annex A).
3.6 Data Entry Service Provider that quotes the lowest
2.3 In respect of bulk bookings (as defined in para
per Speed Post article address data entry rate
2.1) that are received with a paper manifest only
would be selected. In no case, this rate, may
without soft copy, the amount of discount as
exceed Rs. 0.50 per Speed Post article address
offered to the bulk customer (as per clause 2.2),
data entry exclusive of taxes.
in respect of such bookings, would be reduced to
3.7 Data Entry Service Provider would engage data
half. This reduction would be enforced with effect
entry operators for this work who fulfill the following
from 1 September, 2009.
conditions:
2.4 The booking office would keep an account of such
(i) Education : 12th standard
bookings as per the proforma at Annex D and bill
(ii) Proficiency in data entry and MS
the bulk customer accordingly at the end of the
Office application. (A certificate from
month (Annex E).
a reputed Computer Training Institute
2.5 Data entry work related to booking of bulk speed
of being trained in this regard would
post article would be outsourced in National or
be required).
State Speed Post Centres or any other booking
(iii) Ability to feed address data in respect
outlet that handles bulk booking.
of at least 60 Speed Post articles per
2.6 The format at Annex A is expected from the bulk
hour.
customer who is providing data in soft copy in
3.8 The activity would be conducted by the data entry
order to avail the full discount available to it.
operators provided by the Data Entry Service
SpeedNet is already having the provision for
Provider :
BHARTIYA POST 13 SEPTEMBER, 2009
 (i) either on the nodes available in the
booking office
(ii) or any other suitable office to be identified
by the Department.
(iii) or alternatively, Data Entry Service
Provider may get the data entry work
conducted at its own premises/facility
within the time period to be indicated by
the concerned booking office of the
Department.
The concerned CPMsG/PMG would take a
decision in this regard keeping in view the availability
of infrastructure required with the Department at that
office/station.
3.9 The incharge/supervisor of the booking office
would carry out a random check of 5% of the
entries made with reference to the paper
manifest.
3.10 Incomplete data entries will not be entitled for
any payment.
3.11 At the end of the day, the Data Entry Service
Provider shall submit a manifest of work
performed by it in the format prescribed at Annex
C in duplicate. One copy duly signed by the
Postal Official will be kept by the concerned
Office of the Department and the second copy
would be handed back to the Data Entry Service
Provider.
3.12 The booking office would maintain a Daily
Account of outsourcing in a Register as per the
format prescribed at Annex D on a daily basis.
3.13 The billing branch of the booking office would
INDIA POST SET TO GET NEW TECH ADDRESSES
Targeting improved Postal Services in India,
the government has proposed setting up 12 automatic
mail processing centres (AMPCs) in the country during
the ongoing Five-years Plan (2007-12). The AMPCs
will have high speed sorting machines that will lead
to quicker distribution of mails.
"The government has planned to invest
Rs.275 crore to set up 12 automatic mail processing
centres all over the country," said a government official
on condition of anonymity. The AMPCs are likely to
come up in Delhi and Kolkata by the end of March
2010, the official said. By the end of the plan period,
AMPCs will come up in Ahmedabad, Bangalore,
Bhubaneshwar, Hyderabad, Jaipur, Luknow, Ludhiana,
Kochi, Patna and Vashi, giving a boost to the efficiency
of postal services all over the country, he said.
Recently, there were reports that India Post
plans to invite consultants to help the loss - making
institution acquire technology solutions, including
BHARTIYA POST
keep an account of discount made available to
the Bulk Customers on a monthly basis (billing
cycle) as per the format prescribed at Annex E.
3.14 The Head of the booking office shall submit a
copy of the Daily Account of Outsourcing (Annex
D) duly consolidated for the calendar month as
well as the Monthly Account of Discount to Bulk
Customers (Annex E) to the concerned Regional
or Circle Office with recommendation of
payment.
3.15 Head of the booking office would recommend
payment to the Data Entry Service Provider only
after performing the checks prescribed in this
communication and satisfying himself/herself of
the number of speed post articles whose data
has been fed in the prescribed format and the
correctness of the data etc.
3.16 An officer in Regional Office or Circle Office (as
the case may be) authorized for the purpose
would check the account and issue necessary
sanction of payment to the data Entry Service
Provider on a monthly basis. It would be ensured
that in no case the amount paid to the Data
Entry Service Provider exceeds the amount by
which the discount available to the bulk
customers was reduced (by half) during the
month.
3.17 The payment made on account of this outsourcing
will be debited to 3201 02 101.04 28.
4. This issues with the approval of the competent
authority and concurrence of Integrated Finance
Adviser.
software applications and computer hardware. The
institutions also plans to spend around Rs.2300 crore
on technology, according to the reports.
Two AMPCs are already functional in Mumbai
and Chennai, which were established in 1993 and 1996
respectively.
"All the AMPCs will have high speed sorting
machines that can sort up to 30000 letters in an hour,"
the government official added. Under automatic mail
processing letters are sorted at a faster pace, leading
to quicker distribution of mails. All the letters meant
for automatic sorting must have a pin code and should
be machinable.
The steps being planned to develop automatic
mail processing centres is a part of the initiative taken
by the government to modernize and upgrade the
operations of the postal services and give a new
corporate image to India Post.
(Economics Times, New Delhi dt.30.07.2009)
14 SEPTEMBER, 2009