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Network Services Group

Preventive Maintenance
Revision:

Version 2.0

Date:

01/07/2013

NSG Function:

Network Operations

Document Reference:

OPS/NLD/O&M/1

Prepared by:

Sumit Gour/Venkatramani

Reviewed by:

Rakesh Kumar

Approved by:

Rakesh Kumar

Document Controlled by

NSG PMO Process Management

Copyright Notice: This document contains proprietary information, which is protected by copyright. All rights are reserved.
No part of this document may be photocopied, otherwise reproduced, or translated to another language without the prior
written consent of Bharti Airtel. Copyright 2015

Preventive Maintenance
Document Control
This is a controlled document produced by NSG PMO Process Management Team.
Any amendment or revisions are controlled by NSG PMO Process Management Team

Revision No

Date

Changes

Version 1.0

26 June 2007

NA

Version 1.1

15 Dec 2007

Monthly PM check sheet revised. Point no 6, 7, 9 and 10


modified. In all the check sheet column start time, Finish time
and Total time eliminated. In process step no. 7 maintain of
record clarified. In Page no.3 retention period change for
quarterly and yearly . Yearly frequency defined in o&m.1.0.5.
OTDR loss target revised to 0.28 dB

Version 1.2

1 June 2008

- Transferred to TNG process template


- Process overview and process flow modified
- O&M manager is now replaced with Area Manager
- PM check sheet for Switches are added

Version 1.3

11 Jan 2008

Daily check sheet modified

Version 1.4

20 Oct 2009

Check sheet modified; safety details added; organization


Change

Version 2.0

01 Jul 2013

Calibration WI added; NLD and CTQ abbreviation added. Skill


matrix, preservation and training module WI added. BISP
Guidelines, BCP Guidelines, SCG Team Guidelines reference
added.

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Preventive Maintenance
Table of Contents
INTRODUCTION 5
Purpose / Objective

Scope

Requirements (equipment/tools)

Statutory/Regulatory requirements (if any)

Confidential Documents:

Records:

CTQ / KPI

Acronyms

PROCESS FIGURE

Process Description

Additional Guidelines (if any)

11

Reference Documents:

11

Annexure I: Daily site Observation report (OPS.O&M.1.0.1)

12

Annexure II: Weekly Preventive maintenance report (OPS.O&M.1.0.2)

12

Annexure III: Monthly Preventive maintenance report (OPS.O&M.1.0.3)

15

Annexure IV: Quarterly preventive maintenance report ( OPS.O&M.1.0.4)

22

Annexure V: Yearly preventive maintenance report (OPS.O&M.1.0.5

25

Annexure VI: OFC testing (OPS.O&M.1.0.6

26

Annexure VII: Battery bank discharge ( OPS.O&M.1.0.8)

28

Annexure VIII: Battery deep discharge test report (OPS.O&M.1.0.9)

30

Annexure IX: Activity for switch preventive maintenance (OPS.O&M.1.0.10)

30

Annexure X:Quarterly preventive maintenance data (OPS.O&M.1.0.11)

30

Annexure XI: Feeders details (OPS.O&M.1.0.12)

30

Annexure XII: NMT vehicle Safety (OPS.O&M.1.0.13)

31

Annexure XIII: DG safety Points (OPS.O&M.1.0.14)

32

Annexure XIV: OPS.1.0.15

34

Annexure XV: Calibration Work Instruction (OPS.O&M.1.0.16)

34

Annexure XVI:Process File

39

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Preventive Maintenance
List of Figures
Figure 1: Preventive maintenance ..................................................................................... 7

List of Tables
Table 1-1 Acronyms ..................................................................................................... 6

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Preventive Maintenance
Introduction
Purpose / Objective
To lay down the process for proactive health check of OFC network and site
through preventive maintenance.

Scope
Voice and Data network

Requirements (equipment/tools)
NA

Statutory/Regulatory requirements (if any)


NA (Incase of any requirement instructed by COH /ROH the same will be
followed).

Confidential Documents:
NA

Records:
Daily check sheet

OPS.O&M.1.0.1

Weekly check sheet

OPS.O&M.1.0.2

Monthly check sheet

OPS.O&M.1.0.3

Quarterly check sheet

OPS.O&M.1.0.4

Yearly check sheet

OPS.O&M.1.0.5

OFC Testing OTDR


Battery Meas.
Check sheet Data

OPS.O&M.1.0.6
OPS.O&M.1.0.8
OPS.O&M.1.0.11

Fedder Details

OPS.O&M.1.0.12

Deep Discharge Test

OPS.O&M.1.0.9

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Preventive Maintenance
CTQ / KPI
CTQs

Preventive
maintenance
schedule
compliance

Measurement Metric
( Calculation Method)

Data
Source

Schedule vs Actual

PM report

Target

100%

Periodicity
/Frequency

Monthly

Responsibility

Area Manager

Acronyms

Acronym

Definition

O&M

Operation and maintenance

NMT

Network management team

PM

Preventive maintenance

OFC

Optical fibre Cable

OTDR

Optical time domain reflectometer

LS/PM

Laser source / Power meter

TNG

Transport Network Group

OPS

Operations

NLD

National Long Distance

CTQ

Critical To Quality

IMTE

Inspection Measuring and Test Equipment


Table 0-1 Acronyms

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Process Figure
Title: Preventive maintainence
Phase

Area Manager

1. Preparation of
preventive
maintenance
schedule and
checkpoints

Tx and Data

START

15. Maintain
the records

14. Observe the


same and if still
deviating then
escalate the same
to the circle head

Switch

O&M engineer

Utility

2. Activities to be
carried out based
on the Preventive
maintenance
schedule and
checkpoints

3. Observation to be
recorded against
acceptance criteria

4. Derivations from
acceptance criteria

6. PM activities as
per schedule

7. Deviation/
problem related
to utility
YES
8. Inform utility
function for
resolution

9. Resolution of
problem

switch

10. Deviation/
problem related
to switch
NO

YES
11. Initiate change
incident
management
process

13. PM activity
completed

12. Resolution of
problem

NO

Yes

NMT engineer

16. Review

5. Rectification to
be done (if it is fiber
& equipped related
follow OPS.O&M.2)

Figure 1: Preventive maintenance

END

Process Description
Process

1. Preparation of
preventive
maintenance
schedule and
checkpoints

Description
Based on Vendor
recommendations , central
team guidelines & past
experience Preventive
maintenance schedule to be
prepared along with
appropriate check sheets.

Timeline

Responsi System
bility

As per
schedule

Area
Manager

As per
schedule

O&M
engineer

Ensure calibration is
scheduled if it is due.
Based on Preventive
maintenance schedule and
Checkpoints, activities are
to be carried out.
All the Backbone sites /
OFC routes in the Purview of
2. Activities to be
carried out based
on the Preventive
maintenance
schedule and
checkpoints

Preventive Maintenance to
be scheduled in the territory
level.
Ensure calibration WI is
followed.
Ensure ESD, Preservation,
Handling and Storage WI is
followed.

3. Observation to be
recorded against
acceptance criteria

Observations to be recorded
against acceptance criteria.

O&M
engineer

4. Deviations from
acceptance criteria

Verify any deviation from


the acceptance criteria.

O&M
engineer

Preventive Maintenance

5. Rectification to
be done (if it is fiber
& equipped related
follow OPS.O&M.2)

If any deviations found


action to be taken and
records to be maintained.
For all the Fiber &
Equipment related
deviations follow
OPS.O&M.2 Corrective
Maintenance process.

PMT
Observation
s
for any
month to
be
Closed
within 15
days
from the
date of PMT
(For SA
outages as
per the
outage
process)

NMT
engineer

Carry out Preventive


maintenance of Switch and
utility as per PM schedule.
Area manager to assign and
carry out the PM through
suitable O&M Engineer

PM to be
done as per
schedule

O&M
engineer

7. Deviation/
problem related
to utility

Check if there is any


deviation/problem in Utility
related equipment. In case
of deviation/problem
observed in Utility related
equipment the same should
be informed to Utility Engg
and Area Manager. If
required center Infra team
to be consulted.

Within 24
hours

O&M
engineer

8. Inform utility
function for
resolution

In case of any deviation


the information has to be
sent to utility function
and the same has to be
resolved

O&M
engineer

9. Resolution of
problem

Resolve the problem


suitably

O&M
engineer

6. PM activities as
per schedule

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Preventive Maintenance
10. Deviation/
problem related
to switch

Check if there is any


deviation/problem in Switch
related equipment.

11. Initiate change


incident
management
process

In case of
deviation/problem observed
in Switch related
equipment the same should
be resolved as per Change
Management/Incident
Management process of
NOC-SW

12. Resolution of
problem

13. PM activity
completed

14. Observe the


same and if still
deviating then
escalate the same
to the circle head

All the
deviations
should be
taken care
off.

Preventive maintenance
completed as per the
schedule and logs
maintained in Switch

Observe the same and if still


deviating then escalate it to
Circle Head

O&M
engineer

O&M
engineer
PMT
Observation
s
more than
15 days for

Area
manager

Resolution

15. Maintain
the records

16. Review

Maintain the records (Daily


and weekly report with
Site/NMT location. Monthly,
Quarterly and Yearly Soft
copy will be available at
territory level and hardcopy
in NMT location .)

As per the
PMT
formats in
the form of
Hard Copies
OR Soft
Copies

PM schedule to be revised
based on inputs from
Incidents RCA, new
technology, vendor inputs,
change management inputs as and when required.

Area
manager

Area
Manager

To review all the Preventive


Maintenance performed on
monthly basis. To initiate
corrective & preventive

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Preventive Maintenance
maintenance suitably based on
the review. The learnings from
the review to be integrated
with training module for
continual improvement of the
system.

Appendix

Additional Guidelines (if any)


NA

Reference Documents:
OPS.O&M.1.0.1
OPS.O&M.1.0.2
OPS.O&M.1.0.3
OPS.O&M.1.0.4
OPS.O&M.1.0.5
OPS.O&M.1.0.6
OPS.O&M.1.0.9
OPS.O&M.1.0.8
OPS.O&M.1.0.10
OPS.O&M.1.0.11
OPS.O&M.1.0.12
OPS.O&M.1.0.13
OPS.O&M.1.0.14
OPS.O&M.1.0.15
OPS.O&M.1.0.16

Daily check sheet


Weekly check sheet
Monthly check sheet
Quarterly check sheet
Yearly check sheet
OFC Testing
Battery Deep Discharge Test report
Battery Measurement
PM Check sheet for Switches
PM Check sheet for Data operations
Fedder Details
NMT Safety details
Infra safety details
Patch cord tag format
Calibration Work Instruction

OPS.O&M.1.0.17

Calibration Records

OPS.O&M.5.0.9

Preservation, Handling and Storage WI

OPS.O&M.2.0.10

Skill Matrix

OPS.O&M.2.0.11

Training Module

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Preventive Maintenance
Annexure I: Daily site Observation report (OPS.O&M.1.0.1)

Daily site Observation


report.xlsx

Annexure II: Weekly Preventive maintenance report (OPS.O&M.1.0.2)


Doc No:

OPS.O&M
.1.0.2

Weekly Preventive Maintenance Report


Date
..
Site Name
1.Rectifier Testing
Sl
Activity
.
N
o.
1 Display Panel
2. Earth Pits
Sl
Activity
.
N
o.
1
2

Water curing
Earth Chamber
condition

Month
Route
Name

Territory

Spec.

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Dust free
Spec.

Done
Good

3.Visual Check List


3.1Air Conditioner
Sl
Activity
.
N
o.

Cooling

Cooling

Spec.

At 22+1
degree
centigrade
compressor 1
gets off
At 25+1
degree
centigrade
compressor 1
gets on

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Preventive Maintenance

Cooling

Cooling

Grill
Temperature

At 22+1
degree
centigrade
compressor 2
gets off
At 25+1
degree
centigrade
compressor 2
gets on
No alarms of
Grill High/
Low

3.1A PEC type Air Conditioner


Sl
Activity
Spec.
.
N
o.

Room
Temperature

Acutal
Humidity RH %

Any Active
3 alarms
3.2 Power
Distribution Unit
Sl
Activity
.
N
o.
1 Condition of
spare MCB

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

At 22+1
degree
centigrade

At 50+ 5% RH
No Active
alarms

Spec.

Satisfactory
working
condition

Tightness of
earthing cable

Tightened
properly
Panel lock
Proper working
condition
3.3 Energy Meter / Tube Lights &
Bulbs
Sl
Activity
Spec.
.
N
o.
Running in
1 under load
Yes
2
3

Measured Value

Document Number

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Preventive Maintenance
2
3
4

Running in over
load
Seal of Energy
meter
Tube Light &
bulbs

No
Properly sealed
condition
Proper working
condition

3.4 Servo Stabilizer


Sl
Activity
.
N
o.
1 Front panel
volt meter
2

Front panel
Amp. meter

Auto/ Manual/
Bypass
operation

Condition of
Knobs & Alarm
indicator
Front panel
screw condition

4
5

Oil Leakage

3.5 Civil work


Sl
Activity
.
N
o.
1
Seepage in the
equipment
room or any
other room
2 Function of
equipment
room door
3 Rodenticide in
the equipment
room
3.6 Canopy
Sl
Activity
.
N
o.
1 Rusting inside
/outside of the
surface of
canopy

Spec.

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

working
without
calibration
error
working
without
calibration
error
To be
oprational in
both Auto/
Manual Mode
Proper working
condition
Properly
tightened
No Oil Leakage

Note: This point should be


removed from the process

Spec.

No seepage

No A/C leakage
& Function
properly
Availability at
proper point

Spec.

Rust free

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Preventive Maintenance
2
3
4
4
Sl
.
N
o.

Lock of all
doors
Cooling and
exhaust fan
Leakage in the
Canopy Roof
Top

Proper working
condition
Proper working
condition
No Leakage

Diesel
Generator
Activity

Spec.

Check the DG
Battery voltage

Check the DG
Battery
terminals
Check the
Battery specific
gravity

Measured Value

Sta
tus

ROOT CAUSE
(For the Out
of Spec.
cases)

REMARKS

it should be
within the
range of 12V to
13V
Terminals
should be rust
free
it should be
within the
range of 1.20 to
1.28

* Also use the vendor provided Manual (of infra products like DG, Battery etc.) for
conducting the PM activities
Note : Activities Mentioned in the Daily PMT to be carried out apart from the above

Sign & Name of


Engineer

Annexure III: Monthly Preventive maintenance report (OPS.O&M.1.0.3)


Doc No:

OPS.O&M.1.
0.3

Monthly Preventive Maintenance Report


Month
Site Name

Date ..
Territory

Route Name

1. Earth Resistance
Measurements
Document Number

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Preventive Maintenance
Sl.
No
.
1
2
3
4
5
6
7

Activity

Spec.

Water curing of
pits
DG Neutral

Done
< 2 Ohms

Electrical
Power Plant
SDH Equipment
Continiuty from
Pit to Equipment
Isolation
Transformer

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Measur
ed
Value
NA

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

< 2 Ohms
< 2 Ohms
< 2 Ohms
No Discontinuity
< 2 Ohms

2. Serviceability of Fire Fighting


Equipment
Sl.
No
.
1
2

Activity

Spec.

Fire Extinguisher
Bucket
Expiry date
checking

Adequately filled with


sand
Not expired

3. OFC Parameters Measurements


Sl.
No
.
1

2
3

Activity

Spec.

Dark fiber testing


by OTDR

All the Dark fibers to


meet the Link loss
Specifications
To be available on all
the Unused ports

Check for Dust


Caps on all the
Unused Ports
Routing of Patch
cords

No Temporary Hanging
Patch cords inside the
Equipment Room

4. VRLA Battery Parameter


Measurements
Sl.
No
.

Activity

Spec.

Discharge Battery
Bank with
Equipment Load
for 1 hour
Check terminals
before corrosion

Refer the check sheet


No: OPS.O&M.1.0.8
Corrosion free /
Petrolium Zelly applied

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Preventive Maintenance
5. DC Power Plant Parameter
Meausrements
5.1 Rectifier Testing - Power
Plant # 1
Sl.
No
.
1
2
3
4
5
6
a)
b)
c)
d)
e)
f)
g)
h)
6

Activity

Spec.

Module Cleaning
by Vacuum
Cleaner
Output voltage
test
Display Panel
Check for any
Active Alarms
Plant Load
Power Plant
Capcity
Load on Rectifier
1
Load on Rectifier
2
Load on Rectifier
3
Load on Rectifier
4
Load on Rectifier
5
Load on Rectifier
6
Load on Rectifier
7
Load on Rectifier
8
Check for the
Health of all the
LED's by Lamp
test

Properly Cleaned

Measur
ed
Value
NA

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

52V +/-2 V
Dust free
No active alarms
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
All LED's to glow in the
Lamp test

Note: This point to be removed from the process

5.2 Rectifier Testing - Power


Plant # 2
Sl.
No
.
1
2

Activity

Spec.

Module Cleaning
by Vacuum
Cleaner
Output voltage
test

Properly Cleaned

Measur
ed
Value
NA

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

52V +/-2 V

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Preventive Maintenance
3
4
5
6
a)
b)
c)
d)
e)
f)
g)
h)

Display Panel
Check for any
Active Alarms
Plant Load
Power Plant
Capcity
Load on Rectifier
1
Load on Rectifier
2
Load on Rectifier
3
Load on Rectifier
4
Load on Rectifier
5
Load on Rectifier
6
Load on Rectifier
7
Load on Rectifier
8

Dust free
No active alarms
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual

6. Servo Stabilizer
Sl.
No
.
1
2
3

Activity

Spec.

Checking the
Three Phase
output Voltage
Cleaning of Unit
including Isolation
Transformer
Check the Neutral
Voltage with
respect to Ground

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

As per Spec.
Properly clean

NA

< 3Volts

7. Power Integration Unit (PIU)


1
2

Check the Front


Panel Output Volt
Meter
Check Front Panel
Output Amp.
Meter

'+/- 2% w.r.t.actual
measured value
Actual Value
Ok

Manual bypass of
Stabiliser (which
is applicable for
Tyco make only)
4

Check the DG
battery charging

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Preventive Maintenance
through PIU
5
6
7

Condition of the
MCB's & Load
Cables
Tightness of MCB
& cable
connection
Check the Auto
function of DG set
through PIU unit
(on DC low and
High Temperature
condition)
Check the Neutral
Voltage with
respect to Ground

any overheating

Tightend properly
Functional

< 3Volts

8.Air Conditioner
Sl.
No
.
1
2
3
4
5
6

Activity

Spec.

Check all bolts &


nuts
Main switch &
fuses
Terminal
connection
Thermostat
working
Grill Temperature
Load Current of
Compressor 1

Tightend properly

NA

Tightend properly
Cleaned &Tightend
properly

NA

Properly working
18 +/- 1
Manufacturer
recommendations as
per the tonnage of the
AirConditioner

NA

Load Current of
Compressor 2

Manufacturer
recommendations as
per the tonnage of the
AirConditioner

Filter Cleaning

Proper Cleaning

8.1 PEC type Air


Conditioner
Sl.
Activity
No
.

Spec.

Set Temperature

Room Temperature

Set Humidity RH %

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Statu
s

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

NA

Measure
d Value

REMARKS

At 21+1 degree
centigrade
At 22+1 degree
centigrade
At 50+ 5% RH

Document Number

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Marking

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Preventive Maintenance

Acutal Humidity RH
%

Any Active alarms

At 50+ 5% RH
No Active alarms

No Active alarms

Any Active alarms

9. RIL Panel / PIU


Sl.
No
.
1

Activity

Spec.

Check for alarm


reporting in the
Guard Room and
in the Equipment
room and NMS Door open , Fire ,
High
RoomTemperatur
e , DG running ,
EB Mains Fail,
Low Fuel level .

All Alarms to report in


the Guard Room Panel ,
Equipment Room Panel
, NMS. (Activity to be
carried out by Planned
Event Notification

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

10.Diesel
Generator
Sl.
No
.

Activity

Spec.

Mounting pads ,
Bolt and Nuts
Check for Output
Voltage Per Phase
Check for DG
battery

Tightened
Within the range of
385Volts to 430Volts
It should be within the
range of 12V to 13V

Document Number

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Preventive Maintenance
Servicing of 15kva

Servicing of 50kva

1)Change Mob oil &


filter after 6 months
from the last date of
Service or 500 hours
running whichever is
earlier.2) Change
diesel filter after
250hrs or 3 months
whichever comes first
3)DG top overhauling
period after 5000hrs &
Major overhauling
period after 10000hrs
1)Change Mob oil &
filter after 6 months
from the last date of
Service or 300 hours
running whichever is
earlier.

11.SDH /DWDM/DXC/ ROUTER / SWITCH/ ATMEquipments


Sl.
No
.
1
2

Activity

Spec.

Fan Filter
Cleaning
Measurement of
DC Current in A
feed and B feed

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Dust Free
The feed Current
should not cross 80% of
MCB or fuse rating.

Remove from the monthly & add in the qtly PM


along with measurement sheet

12. Rack Space , DC Power, Fiber


Sl.
No
.
1

Activity

Spec.

Availability of Rack
space
Rack space or
Power Requirement
by Planning dept.

Availability of Fiber

Measur
ed
Value

Stat
us

ROOT CAUSE
(For the Out of
Spec. cases)

Remarks

Actual
The requirement of
power and Rack space
to be intimated by
Planning by before
three months (if not
available required Rack
space and power at site
then site /Infra
upgradation to be done
)
Minimum of 5 pairs of
dark Fibers (Else plan
for upgradation)

Note : Activities Mentioned in the Weekly PMT to be carried out apart from the
above

Document Number

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Preventive Maintenance
Sign & Name of
Engineer

Page 1 of 1

7.SDH /DWDM/DXC / DATA Equipments

* Also use the vendor provided Manual (of infra products like DG, Battery etc.) for conducting
the PM activities

Annexure IV: Quarterly preventive maintenance report (


OPS.O&M.1.0.4)
Doc No:

OPS.O&M.1.0.4

Quarterly Preventive Maintenance Report


Date
..
Route
Name

Quarter
Site Name
Territory

1. VRLA Battery Parameter


Measurements
Sl.
No
.
1

Activity

Spec.

Measured
Value

Battery
ReCharging
Current
Auto float/Boost
change over

10% to 20% of rated


Battery Capacity

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

Float-to-boost 5%
3
4
5

Auto float/Boost
change over
Tightening of
terminal bolt
Boost charge at
the rate of
2.30VPC

Boost-to-float 3%
11Nm / 100Lb-inch

Note: These two points to be removed from the


process - optional not available in the power plant

Boost Charging to
be provided for 24
hours without
Interruption

2.Air
Conditioner
Sl.
No

Activity

Spec.

Measured
Value

Statu
s

ROOT
CAUSE (For
the Out of

Remarks

Document Number

Revision No

Marking

Revision Date

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Preventive Maintenance
.

Spec.
cases)

Filter Cleaning

Properly clean

Note: not required in the qtly because its already in


the monthly PM

2. Servo
Stabilizer
Sl.
No
.
1
2
3
4
5

6
7

Activity

Spec.

Measured
Value

Terminal
Connection
Cleaning of variac
transformer
Cleaning/Replace
ment of carbon
bush
Alignment of
variac
Servo cord
checking
a) out put voltage
setting
b) Hi cut off
voltage
c) Senstivity of
servo variac
Three phase out
put voltage
checking
Check oil

Cleaned &
tightened
Cleaned

NA

Cleaned

NA

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

NA

Properly aligned

As per spec.
As per spec.
As per spec.
Voltage & Phase
sequence

3. PIU
Sl.
No
.
1

Activity

Spec.

Cleaning of the
LCU without
dismentling from
the unit

Dust free

Measured
Value

4. OTDR and Splicing machine


Battery

Document Number

Revision No

Marking

Revision Date

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Preventive Maintenance
Sl.
No
.

Activity

Spec.

Discharge OTDR
Battery after fully
charging
Discharge Splicing
Machine Battery
after fully
charging

Measured
Value

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

Measured
Value

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

Measured
Value

Statu
s

ROOT
CAUSE (For
the Out of
Spec.
cases)

Remarks

As recommended by
the Manufacturer
As recommended by

2
the Manufacturer
5. SDH /DWDM/DXC/ ROUTER / SWITCH/
ATMEquipments
Sl.
No
.

Activity

Spec.

Measurement of
DC Current in A
feed and B feed

refer the
Measurement sheet
No:
OPS.O&M.1.0.12, if
exceed the 40%
capacity of the MCB
or Fuse rating of A
or B Feed for dual
supply equipment
then to be reduced
the load by
migrating to new
DCDB and for single
feed equipment
should not be cross
more than 80% of
MCB or Fuse Rating

Activity

Spec.

1
5. Site Information
Sl.
No
.

Check the site

1 status

refer the
Measurement sheet
NO:
OPS.O&M.1.0.13

Note : Activities Mentioned in the Weekly PMT, Monthly PMT to be carried out
apart from the above
Document Number

Revision No

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Preventive Maintenance

* Also use the vendor provided Manual (of infra products like DG, Battery etc.) for conducting
the PM activities

Sign & Name of


Engineer

Annexure V: Yearly preventive maintenance report (OPS.O&M.1.0.5


Doc No:

OPS.O&
M.1.0.5

Yearly Preventive Maintenance Report


Year

Site
Name

Date

..
Territor
y

Route Name

1. VRLA Battery Parameter Measurements


Sl. No.

Activity

Spec.

Discharge Battery Bank


with External Load

For 10 hours @ C10

Measur
ed
Value

Sta
tus

ROOT
CAUSE
(For the
Out of
Spec.
cases)

Remark
s

Measur
ed
Value

Sta
tus

ROOT
CAUSE
(For the
Out of
Spec.
cases)

Remark
s

Measur
ed

Sta
tus

ROOT
CAUSE
(For the

Remark
s

2. OFC Parameters Measurements


Sl. No.

Activity

Spec.

Testing of Fiber
attenuation of Dark
Fibers with OLS and OPM

Fiber Attenuation to
be within the Link
Budget

3. Air Conditioner
Sl. No.

Activity

Spec.

Document Number

Revision No

Marking

Revision Date

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Preventive Maintenance
Value

Out of
Spec.
cases)

Within 1year from


the date of the
Previous replacement

Filter Replacement

* Also use the vendor provided Manual (of infra products like DG, Battery
etc.) for conducting the PM activities

Note : Activities Mentioned in the Weekly PMT, Monthly PMT,


Quraterly PMT to be carried out apart from the above
Next Yearly maintenance to be conducted within 12
months - 15 months.
Sign & Name of Engineer

Annexure VI: OFC testing (OPS.O&M.1.0.6


Doc
No:

OPS.O
&M.1.
0.6

OFC TESTING
RouteName

Creation Date

Link
Details:

loss
calculatio
ns ::

Area Name

Link
Name

Site A

Site B

Cable Owner

Type of
OFC

Total No. of
Fiber

Cable-1

Cable-2

Cable
Count

Cable-1

Cable-2

Spare
Fiber

Fiber Used

(0.21*optical
length)+(0.07*No
.of
Splices)+(0.5*1)

Cable-1

Cable2

Document Number

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Preventive Maintenance
Cable-1

Cable-2

Cable-1

Cable-2

Faulty Fiber
Optical Length
(B---->A)

Optical
Length
(A---->B)

Cable2

Cable-1

Link
Engineer

Duct
Details
Number of Duct

Duct
Used

Coun
t

Fully/Par
tially/Fre
e

From
Locati
on

To
Loca
tion

OTDR
Report:

Fiber
(Spare)

Cumulative
OTDR Loss
(in dB)A--->B

Cumulative OTDR
Loss
(in dB)B--->A

Avera
ge
Cumul
ative
OTDR
Loss(i
n db)

Fiber Attenuation
dB/Km

No. of Event
(Atteunation loss
>=.3dB)

LSPM
Report:
Toatl Loss Measurement

Fiber No.

A--->B(DB)

B--->A(DB)

Actual Loss Measurement


A--->B(DB
)

B--->A(DB)

Averag
e Loss
(DB)

Fiber
Attenu
ation
(DB/K
m)

Document Number

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Preventive Maintenance

Fiber details
given to Other
Operator

Details provided
to Other
Operator

YES or NO

Fiber Count -

Operator -

Fiber Count -

Operator -

Fiber Count -

Operator -

Fiber Count -

Operator -

Any
Additiona
l Details
Number
of Fiber
Number
of Fiber
Number
of Fiber
Number
of Fiber

From-

To-

From-

To-

From-

To-

From-

To-

Annexure VII: Battery bank discharge ( OPS.O&M.1.0.8)


Doc No:

OPS.O&M.1.0.8

Battery Bank Discharge - Monthly


Site
Name
Site Load

Battery Capacity

Date of Testing

Battery Bank No.


1
Volts under
normal
CELL NO.
1

condition(Volts)

Battery Bank No.


2
Volts after
running
the Battery on
load
for 1 hr.(volts)

normal

Volts after
running
the Battery on
load

condition

for 1 hr.(volts)

Volts under
CELL
NO.

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Preventive Maintenance
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Terminal
voltage
Under Normal Condition:
Avg. Voltage per cell(BB-1) :(Total Voltage/24)
Avg. Voltage per cell(BB-2) :(Total Voltage/24)
Any cell of BB-1, whose voltage is less/greater than Avg. Voltage -0.06V?
Any cell of BB-2 ,whose voltage is less/ greater than Avg. Voltage -0.06V?

After 1 hour discharge


Avg. voltage per cell (BB-1) ;(Total Voltage/24)
Avg. voltage per cell (BB-2) ;(Total Voltage/24)
Any cell of BB-1 , whose voltage is less than Avg. Voltage 0.06V?
Any cell of BB-2 , whose voltage is less than Avg. Voltage0.06V?

Document Number

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Preventive Maintenance
Annexure VIII: Battery deep discharge test report (OPS.O&M.1.0.9)

BATTERY DEEP
DISCHARGE TEST REPORT.xlsx

Annexure IX: Activity for switch preventive maintenance


(OPS.O&M.1.0.10)
Activity for Switch Preventive Maintenance
Proper tagging of all Power Cable,
DCDB Bus bar and MCBs should be
done to for tracability. Proper color
Identification tags to be used for different cabling
Proper placement of the rack
openers and Vaccum lifter of the
false flooring to be maintained in the
Tracability
switch room.
All Fan Filters of EWSD Racks to be
Fan filter cleaning Changed/ Cleaned
Utility Reports
Refer to Utility Process . UTL.1

Doc No:
Frequency

OPS.O&M.1.0.10

After every
change.

Daily
Monthly

Annexure X:Quarterly preventive maintenance data (OPS.O&M.1.0.11)

Quarterly preventive
maintenance data.xlsx

Annexure XI: Feeders details (OPS.O&M.1.0.12)

Feeders details.xlsx

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Preventive Maintenance
Annexure XII: NMT vehicle Safety (OPS.O&M.1.0.13)
Doc No:

OPS.O&M.1.0.13

NMT Vehicle Safety


Dos

Safety belt must be borne by driver and front seater.


Ensure all lights and indicators of vehicles are operational
Ensure the First Aid box shall be maintained and updated.
Ensure that Small Fire extinguisher is installed and refilled on time
Ensure that NMT driver had adequate sleep before drive.
Ensure vehicle is insured and valid and maintenance done on time.
Proper parking of Van with indicators while working on road side.
Ensure that NMT Driver is trained and carry driving licence.
Ensure that tools must be properly assembled.
Use fog light during night in fog prone area.
Highway/TNG TNG Emergency contact list should be maintained By NMT

Dont
Do not drive wrong side of the road to reach at cut / repair spot
Do not exceed Speed limit more then 60kmPh.
Do not use hand-held cell phones while driving.
Do not exceed speed limit in foggy condition more then 30 KmPh
Do not rash driving or overtake from left.
Do not seat with driver during night travel.
Do not overfilling of Vans inside with loose material.
NMT Engineer should not drive the outsourced vehicle.
Avoid Movement in risk hours in places where notorious disturbance
Avoid unwanted company (Friends, relatives etc.) during the work hrs.

** NMT Eng should follow the NMT Safety Guidelines


There is always an element of 'negligence somewhere', in every accident.
Airtel Background image, logo, Transport Network, Ensure it all character in one border
line and should be visible white color font.

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Annexure XIII: DG safety Points (OPS.O&M.1.0.14)


Doc No:

OPS.O&M.1.0.14

D
DG safety points
1) Before working on the DG, make sure proper footwear to be
wore.
2) Before starting .make sure that no one is standing in the close vicinity
of the engine or driven machine.
3) Never fill the fuel tank while the
engine is running.
4) Take care when
draining off hot oil.
5) When working on the fuel system, keep necked lights away.
Dont smoke.
6) Clean only when engine
is stationery & cold
7) Dont place tools on DG battery,
danger of short cut.
8) Other than the listed PM activity also use the vendor provided DG
Manual for conducting the PM activities.
9) All the DG related documents (Manuals etc.) should be
controlled.
B
Battery safety points
1) Keep away from heat, sparks, fire &
direct sunlights.
2) Clean the terminals posts using brass brush whenever sulphatian
is observed
3) Do not tamper with
the safety valve
4) Do not install any
physically damaged cell
5) Do not allow any metal objects to rest on the battery or fall across
the battery terminals

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Preventive Maintenance
S
UPS safety points
1) All the tools & footwear
should be insulated
2) Do not attempt to repair the module yourself. There is hazardous voltage
inside the module, which might cause fatal injury.
3) Modules surface is hot after continuous operation .Remove the module
taking appropriate safety precautions.
4) Always switch off the external AC mains supply before the mains cable is
connected to the mains terminals.

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Annexure XIV: OPS.1.0.15
Doc No:

TX EQPT ID ::
port no
::

OPS.O&M.1.0.15

connected to ::
TX EQPT ID ::

Only Above format to be used in STICKER form with every patch chord

Annexure XV: Calibration Work Instruction (OPS.O&M.1.0.16)

Calibration Work Instruction for NLD Equipment


Document No.:(OPS/NLD/O&M/1.0.16)

Objective :
To effectively and efficiently calibrate and maintain the Inspection Measuring and
Test Equipment (IMTE) which reduces the measurement variation and maintains the
accuracy in the acceptable range

Scope :
NLD Equipments :

OTDR
Power Meter
Laser Source

Responsibility :
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1. Area Manager is responsible for the IMTEs under his area of influence
2. Circle Operations Head is having the overall responsibility for the IMTEs under his area
of influence circle
3. Standard Maintenance and Calibration of the other equipments when it is brought for
calibration is the responsibility of Regional Hub SPOC / Center

Description :
1. In each Regional Hub there will be a Standard Equipment with sticker / marking mentioning Standard
2. Each equipment in the Regional Hub according to the Master list would be checked and
readings will be compared with the Standard.
3. The Equipment which fails in calibration and further repair or recondition is required
will be sent to supplier for correction and if the same is beyond correction the same
will be scrapped and informed to circle, Hub and HO.
4. The Frequency of Calibration of each equipment is Once in 2 years as per the
Supplier and SMEs decision (Mr.Sumit Gaur in H.O)
5. Every equipment to be protected from damage and deterioration during handling,
maintenance and storage . In case of any issues & doubts regarding the protection or
suspicion of damage or deterioration - Send the equipment for calibration irrespective
of the frequency defined in the master list.
6. Every equipment to be safeguarded against adjustments which will change the
measurement results. In case of any issues & doubts regarding the adjustments
which will impact the measurement results - Send the equipment for calibration
irrespective of the frequency defined in the master list.
7. Any Equipment which is Inactive or unsuitable for use shall be visibly identified and
not used
8. All monitoring & measuring devices that do not required calibration to be identified
as Calibration Not Required where ever possible. However the equipment which is
not mentioned in the Master list of Calibration equipment are considered that they
do not require calibration.

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Preventive Maintenance
9. Monthly review of Calibration record is utmost important to avoid variations and
inaccuracy in the system due to calibration issues

Checking Procedure for each Equipment :


OTDR :
Waveleng
th

Length
Measued(Std
Set) in Kms

Length
Differenc
Measued(Tes e in
t Set) in Kms Values

%
Variati
on in
Value

Recommended Accept
Max Variation /
in Value
Reject
(+ / - 0.1%)

I/p Power(dB)
of Test Set

%
Variati
on in
Value

Recommended Accept
Max Variation /
in Value
Reject
(+ / - 10 %)

1550nm
1310nm

Power Meter :
I/P Power(dB)
of Standard
Set

Differenc
e in
Values

Measured
Value(dB)
on
Standard
Laser
Source

Document Number

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Preventive Maintenance
Laser Source :
Laser
Source

O/p
Power(dB) of
Standard Set

O/p
Power(dB) of
Test Set

Differenc
e in
Values

%
Variati
on in
Value

Recommended Accept
Max Variation /
in Value
Reject
(+ / - 10 %)

Measured
Value(dB)
on
Standard
Power
Meter

Note : NLD HO has decided to calibrate the equipments mentioned above in the specified
way based on the strategy and techno commercial feasibility.

Standard :

The Standard equipment is the one which is under the warranty of the supplier

and the measurements of the same is authorized by the supplier


In case of any issues & doubts regarding the adjustments or protection or suspicion of
damage or deterioration which will impact the measurement results - Send the equipment to
Supplier for calibration irrespective of the frequency defined for the standard in the master
list

Documents Referred :

Vendor Recommendation
Subject Matter Expert Views
Standard Master list at Hub / Center
Equipment Calibration Master list / History card at Circle / Hub

Records :
Equipment Calibration Master list / History card at Circle / Hub

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Preventive Maintenance

Equipment
ie. IMTEs
(Inspection
Measuring
and Test
Equipment
)
Under NLD
Scope

Equipment
Identification
No.

Calibration
Parameter

Recommended
Max %
Variation in
Value

Actual
Variation
% with
respect
to
Standard

Remarks
Ok /
Rejected

Next
Calibration
due on

Standard Master list at Hub / Center :


Standard
Equipment ie.
Standard IMTEs
(Inspection
Measuring and
Test Equipment )
Under NLD Scope

Standard Equipment
Identification No.

Calibration
Parameter

Remarks
Ok / Rejected
/ Supplier
Report

Next Calibration
by Supplier due
on

Calibration Sticker Format :

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Preventive Maintenance
Equipment ID
Date of
Calibration
Next Due Date of
Calibration
Status

Annexure XVI:Process File

Preventive
maintenance.vsd

Preventive
Maintenance.pdf

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